CLAREMONT CITY COUNCIL
MEETING MINUTES
Tuesday, June 13, 2023 — 6:30 p.m.
Meeting Conducted In Person and Via Zoom. Video Recording is Archived on the City Website https://www.ci.claremont.ca.us/government/city-council/watch-city-council-meetings
CALL TO ORDER
Mayor Reece called the meeting to order at 6:30 p.m.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE — In honor of Lawrence Lawson Baxter "Larry".
ROLL CALL
PRESENT COUNCILMEMBER: CALAYCAY, LEANO, MEDINA, REECE, STARK
ABSENT COUNCILMEMBER: NONE
ALSO PRESENT Adam Pirrie, City Manager; Jamie Earl, Assistant City Manager; Alisha Patterson, City Attorney; Aaron Fate, Police Chief; Jeremy Swan, Director of Community Services; Brad Johnson, Director of Community Development; Melissa Vollaro, Director of Human Services; Nishil Bali, Finance Director; Shelley Desautels, City Clerk
CLOSED SESSION REPORT
There was no closed session meeting.
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
Melissa Sanabria, Community Improvement/Building Division Administrative Assistant, was introduced.
ANNOUNCEMENT OF FEDERAL HOLIDAYS/OBSERVANCES
Juneteenth, June 19th
MAYOR AND COUNCIL
Council Items - None
Council Assignment Reports
This item starts at 06:55 in the archived video.
Councilmember Stark reported that she attended the San Gabriel Valley Council of Governments Energy Environmental Natural Resources Committee where they received a presentation from CARB about ways to shorten the CEQA cycle if developers follow net-zero practices. She directed staff to look into the process described by CARB as a tool to shorten the development process.
City Council Minutes
June 13, 2023
Councilmember Calaycay cautioned all about standing water as it becomes a breeding ground for mosquitos.
Mayor Reece reported that the Foothill Gold Line project, Asuza to Pomona, is 70% complete and on time for project completion.
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS CONTINUED This item starts at 13:39 in the archived video.
The City Council received a presentation from Priscilla Espinoza on upcoming events taking place at the Claremont Helen Renwick Library.
CITY MANAGER REPORT
This item starts at 15:49 in the archived video.
City Manager Pirrie invited all to attend the upcoming listen and learn sessions on cannabis policies and regulations taking place on June 21 and July 20, the upcoming 4th of July celebrations, and shared that the City Council will review the 6th Cycle Housing Element at its meeting of July 11 meeting.
Councilmember Medina requested an update on the Motel 6 process for complying with City staff and the Architectural Commissions' conditions of approval.
Brad Johnson, Director of Community Development, shared that Motel 6 was granted a two-month extension on May 25 to comply with all conditions of approval. The property owner and manager are working closely with staff and expect the landscape work to begin in the next few weeks.
PUBLIC COMMENT
This item starts at 20:40 in the archived video.
Mayor Reece invited public comment.
There were no requests to speak.
CONSENT CALENDAR
This item starts at 22:26 in the archived video.
Mayor Reece invited public comment on the Consent Calendar.
There were no requests to speak.
1. Adoption of Resolutions Approving the City Warrant Register A. Adopted Resolution No. 2023-34, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated May 25, 2023; and
B. Adopted Resolution No. 2023-35, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND
City Council Minutes
June 13, 2023
DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated June 8, 2023.
2. City Council Minutes of May 23, 2023 (Regular)
Approved and filed the regular City Council meeting minutes of May 23, 2023.
3. Award of Contract to West Coast Arborists, Inc. for Urban Forest Maintenance Services (Funding Source: Landscape and Lighting District Fund)
Awarded a contract to West Coast Arborists, Inc. for urban forest maintenance services and authorized the City Manager to enter into an agreement in an amount not to exceed $716,100
annually for an initial contract term of three years with two optional one-year extensions.
4. Award of Contract to DM Contracting, Inc. for the Cahuilla Park Walkway Repair Project (Funding Source: Measure A Funds)
A. Awarded a contract to DM Contracting, Inc. in the amount of $124,000 for the Cahuilla Park Walkway Repair Project and authorized the City Manager to enter into an agreement with DM Contracting, Inc. to complete the work; and B. Appropriated $24,000 in Measure A funds to fully fund the Cahuilla Park Walkway Repair Project.
5. Award of Contract to Garcon Construction for First Street Transit Improvements and Appropriation of Funding (Funding Source: Proposition A Fund) A. Awarded a contract to Garcon Construction for Phase 1 Transit Improvements on First Street, and authorized the City Manager to enter into an agreement in the amount of $490,857, authorizing $215,536 for Alternate Bids A & B, and a ten percent contingency in the amount of $70,639, for a total not-to-exceed amount of $777,032; B. Authorized the City Manager to execute a Professional Services Agreement with Aragon Geotechnical Inc., for soils analysis and on-site compaction testing in the amount of $9,527, and a ten percent contingency of $953, for a total not-to-exceed amount of $10,480;
C. Authorized the City Manager to execute a Professional Services Agreement with Willdan Engineering for capital improvement inspection services in the amount of$6,210, and a ten percent contingency in the amount of $621, for a total not-to-exceed amount of $6,831;
D. Appropriated $794,343 from the Proposition A Fund for Phase 1 Transit Improvements on First Street; and
E. Found this item exempt from environmental review under the California Environmental Quality Act (CEQA).
6. Adoption of a Resolution Authorizing Participation in the Los Angeles County Community Development Block Grant Program for Fiscal Years 2024-2026 (Funding Source:
Community Development Block Grant Fund)
Adopted Resolution No 2023-36, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, APPROVING PARTICIPATION IN THE LOS ANGELES URBAN COUNTY PROGRAM.
7. Award of Contract to Tunnelworks Services, Inc. for Phase 5 of the Sewer Rehabilitation Project (Funding Source: Sewer Fund)
A. Awarded a contract to Tunnelworks Services, Inc. and authorized the City Manager to enter into an agreement in the amount of $297,990 for Phase 5 of the Sewer
City Council Minutes
June 13, 2023
Rehabilitation Project, and authorized a project contingency of ten percent in the amount of $29,799, for a total contract amount of $327,789; and B. Found this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
8. Authorization to Enter Into an Agreement with Toter, Inc. to Purchase Automated Refuse and Recycling Containers (Funding Source: Sanitation Fund) Authorized the City Manager to enter into a two-year contract with Toter, Inc., with an optional one-year extension, for the purchase of automated trash and recycling containers in an amount not-to-exceed $141,000 annually.
9. Award of Contract to Los Angeles Truck Center, LLC for One CNG Roll-Off Sanitation Truck (Funding Source: Sanitation Fund)
Awarded a contract to Los Angeles Truck Center, LLC to purchase one CNG roll-off sanitation truck and authorized the City Manager to enter into an agreement with Los Angeles Truck Center, LLC in an amount not to exceed $342,645.80.
10. Adoption of a Resolution Approving a One-Time Merit Award for the City Manager (Funding Source: General Fund)
Adopted Resolution No. 2023-37, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, APPROVING A MERIT AWARD FOR EXCELLENT CITY MANAGER PERFORMANCE.
Councilmember Calaycay moved to approve the Consent Calendar, seconded by Councilmember Stark, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
As it was not yet 7:00 p.m., the time set aside for Public Hearings, Item No. 12 was heard next.
ORDINANCE
12. Amendment to Title 5 of the Claremont Municipal Code Repealing Section 5.52.100 Titled "Term of Pilot Program" to Convert the Existing Three-Year Shared Mobility Program into a Permanent Shared Mobility Program and Update Regarding the San Gabriel Valley Council of Governments Bike Share Pilot Program
This item starts at 24:25 in the archived video.
Vince Ramos, Associate Engineer, highlighted the staff report.
City Manager Pirrie responded to questions from the City Council regarding the potential to use ARPA funds for a bike share program for the City, incentives for e-bikes and bicycle programs, and potential for a rental bike program.
Mayor Reece invited public comment.
There were no requests to speak.
City Council Minutes
June 13, 2023
Councilmember Stark spoke in support of providing information for the San Gabriel Valley Council of Governments Bike Share Program at community events as well as to multi-family units located in the City.
Councilmember Stark moved to:
A. Introduce for first reading of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING AN AMENDMENT TO TITLE 5 OF THE CLAREMONT MUNICIPAL CODE REPEALING SECTION 5.52.100 TITLED "TERM OF PILOT PROGRAM" TO CONVERT THE EXISTING THREE-YEAR SHARED
MOBILITY PILOT PROGRAM INTO A PERMANENT SHARED MOBILITY PROGRAM
FOR THE SHARED MOBILITY SYSTEMS AND DEVICES, SUCH AS BICYCLES, E-BIKES, AND ELECTRIC SCOOTERS; and
B. Direct staff to continue to work with the San Gabriel Valley Council of Governments on the implementation of its Bike Share Program in Claremont; and Seconded by Councilmember Calaycay, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
PUBLIC HEARING
11 . Approval of the District Engineer's Report and Adoption of Resolution Authorizing the 2023-24 Landscape and Lighting District Annual Assessment of $212.19 Per Assessment Unit (Funding Source: Landscape and Lighting District Fund) This item starts at 35:30 in the archived video.
Cari Dillman, Community Services Manager, gave a PowerPoint Presentation.
Mayor Reece opened the public hearing and invited public comment.
There were no requests to speak; therefore, the public hearing was closed.
Councilmember Calaycay announced that his position on this item remains unchanged, and will be voting against staff's recommendation.
Councilmember Stark spoke in support of the Landscape and Lighting District as this is the current funding mechanism to maintain parks and rights-of-way.
Councilmember Stark moved to:
A. Accept the Engineer's Report prepared by Willdan Financial Services; and B. Adopt Resolution No. 2023-38, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CLAREMONT, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT, AND LEVYING THE ASSESSMENT FOR THE 2023/24 FISCAL YEAR IN CONNECTION WITH LANDSCAPE AND LIGHTING DISTRICT NO. LL001 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE;
Seconded by Councilmember Medina, and carried on a roll call vote as follows:
AYES: Councilmember— Leano, Medina, Reece, Stark
NOES: Councilmember— Calaycay
City Council Minutes
June 13, 2023
ADMINISTRATIVE ITEM
13. Authorization to Amend the Existing Professional Services Agreement with CPS HR Consulting for Diversity, Equity, and Inclusion Programming and Consulting Services (Funding Source: General Fund)
This item starts at 43:01 in the archived video.
Katie Wand, Assistant to the City Manager's Office, highlighted the staff report.
Jacques Whitfield, Principal Consultant, and Barron Brown, Sr., DEI Consultant, gave a PowerPoint presentation.
City Manager Pirrie, Mr. Whitfield, and Mr. Brown responded to questions from the City Council regarding framework for crucial conversations, continued engagement and next steps, Government Alliance for Racial Equity, collaboration with the Committee on Human Relations, quantifiable level of engagement with the community, City Council training, community engagement, and additional compensation included in the current budget.
Mayor Reece invited public comment.
Rochelle Rose questioned if Pangea is a potential framework for inclusion and diversity.
There were no other requests to speak.
Councilmember Stark spoke in support of staff's recommendation as it will become a piece of the City's operational DNA.
Councilmember Stark moved to authorize the City Manager to amend the existing professional services agreement with CPS HR Consulting adding $70,000 in additional compensation for a total not-to-exceed amount of$112,150 to implement recommended improvements/trainings and conduct community outreach, seconded by Councilmember Leano.
Councilmember Leano spoke in support of prioritizing and investing in diversity, equity, and inclusion programming.
Mr. Whitfield responded to Ms. Rose that origins are recognized and members of Homo sapiens are 99.9% genetically identical, promoting the concept that we are all one.
Councilmember Calaycay spoke in support of the thoughtful and deep conversation by creating a safe space for engagement.
Mayor Reece spoke in support of the comments made by his fellow Councilmembers and is glad the community will be engaged to help through barriers of division.
The motion carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
City Council Minutes
June 13, 2023
ADJOURNMENT
Mayor Reece adjourned the meeting of the Claremont City Council at 8:16 p.m. The next regular meeting of the Claremont City Council will be held on Tuesday, June 27, 2023, at 6:30 p.m., in the Claremont Council Chamber.
Mayor
ATTEST:
Deputy City Clerk