CLAREMONT CITY COUNCIL
MEETING AGENDA
“We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.”
City Council Chamber
225 Second Street
Claremont, CA 91711
Tuesday
July 25, 2023
6:30 PM
COUNCILMEMBERS
ED REECE
MAYOR
COREY CALAYCAY JENNIFER STARK SAL MEDINA JED LEANO Meetings are open to the public for in -person attendance or remotely via Zoom. Should Zoom be disrupted, the in -person meeting will continue unless one or more Councilmembers are attending the meeting remotely pursuant to Assembly Bill 2449.
To participate in the meeting via Zoom, download Zoom on any phone or computer device cut and paste the following link into your browser to access and participate in the live City Council meeting at 6:30 p.m.: https://zoom.us/j/256208090 or to only listen from the phone dial (213)338-8477, Webinar ID :
256 208 090.
Public comment may be provided by one of the following methods. Each speaker will be given up to four minutes to provide their comment.
OPTION 1: IN-PERSON LIVE COMMENTS – When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. Do not form a line in the center aisle.
OPTION 2: E-MAIL – Public comments may be sent via email to the City Clerk ’s office at [email protected] and jcostanza@ci .claremont.ca.us. All emails will be distributed to the City Council and imaged into the record of the meeting.
OPTION 3: MAIL – Public comments may be mailed to Claremont City Hall, Attn: City Clerk ’s Office, PO Box 880, Claremont, CA 91711. All comments received via mail will be distributed to the City Council and imaged into the record of the meeting.
OPTION 4: TELEPHONICALLY – Members of the public wanting to address the City Council telephonically are requested to inform the Claremont City Clerk's office no later than 3:00 p.m. on the day of the meeting. The Claremont City Clerk's office can be reached at (909) 399-5461 or (909) 399-5463. You will be called during consideration of the item you are interested in.
July 25, 2023Page 2 City Council Agenda
OPTION 5: REMOTE LIVE COMMENTS – Through Zoom, if you wish to speak, you may virtually select the "raise hand" button, which can be seen by the City Clerk. If you are dialing in by telephone and wish to speak, please push *9. This will “raise your hand”.
The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded to the City website and preserved.
CALL TO ORDER THE MEETING OF THE CITY COUNCIL
REMOTE PARTICIPATION REQUEST PURSUANT TO ASSEMBLY BILL 2449 If a member of the legislative body is attending pursuant to Assembly Bill 2449 and Zoom is disrupted, the meeting will be suspended until Zoom can be restored.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
ROLL CALL
CLOSED SESSION REPORT
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
Announcements:
Helen Renwick Library Update
Staff Introductions:
James Urias, Sanitation Maintenance Craftsworker I
Mario Saldana, Maintenance Craftsworker I
FEDERAL HOLIDAYS AND OBSERVANCES
Upcoming Holidays - None
July 25, 2023Page 3 City Council Agenda
MAYOR AND COUNCIL
Council Items
APPOINTMENTS AND REAPPOINTMENTS OF MEMBERS TO CITY COMMISSIONS1.
Recommendation: The City Council Ad Hoc Selection Committee recommends that the City Council make the following appointments and reappointments:
Architectural Commission
Appoint Robert Perry to a term to expire August 31, 2027 Reappoint Frank Perri to a term to expire August 31, 2027 Community and Human Services Commission
Appoint Lauren Roselle to a term to expire August 31, 2025 Planning Commission
Appoint Jason Wong to a term to expire August 31, 2027
Appoint Ken Zimmerman to a term to expire August 31, 2027 Police Commission
Appoint Allison Fung to a term to expire August 31, 2027 Appoint Mario Hernandez to a term to expire August 31, 2027 Traffic and Transportation Commission
Reappoint Sonja Stump to a term to expire August 31, 2027 Council Assignment Reports
City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website :
www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments.
CITY MANAGER REPORT
PUBLIC COMMENT
The Council has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the City Council .
Members of the audience will later have the opportunity to address the City Council regarding ALL OTHER ITEMS ON THE AGENDA at the time the Council considers those items.
At this time the Council will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit.
The Brown Act prohibits the City Council from taking action on oral requests relating to items that July 25, 2023Page 4 City Council Agenda
are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting.
The Council requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes.
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine. The City Council or one or more Commissions and /or Committees have previously considered most of the items on the consent calendar. The Council may act on these items by one motion following public comment.
Only Councilmembers may pull an item from the consent calendar for discussion.
The City Council will waive reading of resolutions and ordinances. Each resolution and ordinance will be numbered following Council approval.
Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar.
RESIGNATION OF TRAFFIC AND TRANSPORTATION COMMISSIONER BRIAN MCCABE2.
Recommendation: Staff recommends that the City Council accept with regret the resignation of Brian McCabe from the Traffic and Transportation Commission effective August 1, 2023.
Brian McCabe Resignation LetterAttachment(s):
ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER3.
Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated July 20, 2023.
Resolution Approving City Warrant Register Dated July 20, 2023Attachment(s):
CITY COUNCIL MINUTES OF JULY 11, 2023 (REGULAR)4.
Recommendation: Staff recommends that the City Council approve the regular City Council meeting minutes of July 11, 2023.
Draft July 11, 2023 Regular Meeting MinutesAttachment(s):
INVESTMENT REPORT - QUARTER ENDING JUNE 30, 20235.
Recommendation: Staff recommends that the City Council receive and accept the Investment Report for the quarter ending June 30, 2023.
2023 Q4 Quarterly Investment Report 07-25-23Attachment(s):
July 25, 2023Page 5 City Council Agenda
ADOPTION OF A RESOLUTION ESTABLISHING THE 2023-24 GENERAL OBLIGATION
BOND TAX RATE FOR THE LEVY OF AN AD VALOREM TAX TO BE COLLECTED TO
MAKE DEBT SERVICE PAYMENTS ON OUTSTANDING GENERAL OBLIGATION BONDS ISSUED TO FINANCE THE ACQUISITION OF JOHNSON’S PASTURE
6. Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, REQUESTING
AND AUTHORIZING THE COUNTY OF LOS ANGELES TO LEVY A TAX ON
ALL REAL PROPERTY IN THE CITY OF CLAREMONT AS A VOTER
APPROVED LEVY WITH RESPECT TO THE CITY'S GENERAL
OBLIGATION BOND APPROVED BY THE VOTERS AT THE NOVEMBER 7, 2006 STATEWIDE GENERAL ELECTION TO FUND THE ACQUISITION OF JOHNSON'S PASTURE.
Resolution Establishing the 2023-24 GO Bond Tax Rate
Claremont GO Bond Tax Levy Calculation Sheet 2023-24
Attachment(s):
UPDATE ON CITY COUNCIL PRIORITIES AND 2022-24 OBJECTIVES (FUNDING SOURCES: VARIOUS)
7. Recommendation: Staff recommends that the City Council receive and file an update on the City Council Priorities and 2022-24 Objectives.
Council ObjectivesAttachment(s):
UTILITY BOX PAINTING PROJECT PHASE TWO ARTIST SELECTION (FUNDING SOURCE: PUBLIC ART FUND)
8. Recommendation: Staff recommends that the City Council:
A. Approve the Phase Two Utility Box Painting Project and Artist Selection as recommended by the Public Art Committee; and
B. Appropriate $7,750 from the Public Art Fund to fully fund the project.
Call to Artists Utility Box Phase II
Utility Box Design Selections Phase II
Utility Box Locations Phase II
Attachment(s):
AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR THE PURCHASE OF NETWORK SWITCHES, FIREWALLS, AND CORE NETWORK EQUIPMENT (FUNDING SOURCE :
AMERICAN RESCUE PLAN ACT FUND)
9. Recommendation: Staff recommends that the City Council:
A. Authorize the City Manager to enter into a 36-month agreement with Netsync Network Solutions, Inc. in the amount of $ 190,009.66 for the purchase of equipment, installation, licensing and support related to City network upgrades; and
B. Appropriate $ 190,009.66 from the American Rescue Plan Act (ARPA) Fund for the purchase and installation of equipment and three years of licensing and support.
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FWSW Project_NETSYNC SOW
FWSW Project_NETSYNC
Attachment(s):
AUTHORIZATION TO ENTER INTO A SIXTY -MONTH INTERNET SERVICE AGREEMENT
WITH FRONTIER COMMUNICATIONS TO REPLACE CURRENT SITE
INTERCONNECTIVITY (FUNDING SOURCE: TECHNOLOGY FUND)
10. Recommendation: Staff recommends that the City Council:
A. Authorize the City Manager to enter into a sixty -month agreement with Frontier Communications of America, Inc. to provide direct internet connection to nine City facilities in an amount of $ 78,000 annually, or $390,000 over the term of the agreement; and
B. Appropriate $ 25,605 from the Technology Fund balance to fund the first year of the agreement.
AUTHORIZATION TO AMEND EXISTING CONTRACT WITH ROBERT HALF INTERNATIONAL INC ., EXTENDING THE TERM AND INCREASING COMPENSATION FOR
PROFESSIONAL TEMPORARY EMPLOYMENT SERVICES FOR THE INFORMATION TECHNOLOGY DIVISION (FUNDING SOURCE: GENERAL FUND)
11. Recommendation: Staff recommends that the City Council:
A. Authorize the City Manager to execute an amendment to the existing contract with Robert Half International Inc. for professional temporary employment services, extending the term through June 30, 2024 and adding an additional $ 114,380 in compensation, increasing the total contract amount to $139,380; and
B. Appropriate $ 139,380 from the unassigned General Fund balance to fund the contract.
AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH COMPLETE PAPERLESS SOLUTIONS, INC. FOR LASERFICHE SOFTWARE AND SUPPORT (FUNDING SOURCE :
GENERAL FUND)
12. Recommendation: Staff recommends that the City Council:
A. Authorize the City Manager to enter into a one -year agreement with Complete Paperless Solutions, Inc. in the amount of $ 41,162 for Laserfiche Cloud subscription and support; and
B. Appropriate $ 16,009 from the unassigned General Fund balance to fully fund the agreement.
July 25, 2023Page 7 City Council Agenda
AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH HOUSEAL LAVIGNE TO INCREASE COMPENSATION FOR COMPLETION OF THE 6TH CYCLE HOUSING ELEMENT UPDATE (FUNDING SOURCE: GENERAL FUND & HCD
GRANTS)
13. Recommendation: Staff recommends that the City Council:
A. Authorize the City Manager to execute an amendment to the professional services agreement with Houseal Lavigne, increasing compensation by $65,000 for a total not to exceed amount of $ 449,947 for the completion of the Claremont Housing Element for the 6th Cycle (2021-2029); and B. Appropriate $ 65,000 from unassigned General Fund balance to fully fund the agreement.
AWARD OF CONTRACT TO RRM DESIGN GROUP FOR ADU PRE -APPROVED DESIGNS AND APPROPRIATE $ 22,445 IN ADDITIONAL FUNDS (FUNDING SOURCE: AMERICAN
RESCUE PLAN ACT FUND)
14. Recommendation: Staff recommends that the City Council:
A. Award contract to RRM Design Group and authorize the City Manager to enter into a professional services agreement with RRM Design Group for the preparation of ADU pre-approved designs in the amount of $72,445; and B. Appropriate $ 22,445 from the American Rescue Plan Act Fund to fully fund the agreement.
RFP for Design Services for ADU Standard Design Plans
RRM Design Group Proposal
Attachment(s):
AWARD OF CONTRACT TO FIRST CLASS HEATING AND AIR CONDITIONING, INC ., FOR
HEATING, VENTILATION, AND AIR CONDITIONING MAINTENANCE SERVICES (FUNDING SOURCE: GENERAL FUND)
15. Recommendation: Staff recommends that the City Council award a contract to First Class Heating and Air Conditioning, Inc. for heating, ventilation, and air conditioning maintenance services and authorize the City Manager to enter into an agreement in an amount not to exceed $ 100,700 annually, for an initial contract term of three years with two optional one -year extensions, for a total contract amount of $503,500.
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH DUDEK FOR URBAN FOREST PROFESSIONAL SERVICES (FUNDING SOURCE :
GENERAL FUND)
16. Recommendation: Staff recommends that the City Council:
A. Authorize the City Manager to enter into an agreement with Dudek for urban forest professional services in the amount of $52,025; and B. Appropriate $ 52,025 from the unassigned General Fund balance to fund the contract.
July 25, 2023Page 8 City Council Agenda
APPROPRIATION OF FUNDS FOR THE CAHUILLA PARK RESTROOM IMPROVEMENT PROJECT (FUNDING SOURCE: PARK DEDICATION FUNDS)
17. Recommendation: Staff recommends that the City Council appropriate $ 332,500 in Park Dedication funds to complete the City's portion of the Cahuilla Park Restroom Improvement Project.
AWARD OF CONTRACT TO CAT TRACKING INC. FOR SIGNAGE AND STRIPING IMPROVEMENTS PROJECT, CIP 2023-02 AND APPROPRIATION OF FUNDING (FUNDING SOURCES: AMERICAN RESCUE PLAN ACT (ARPA) FUND AND STATE GAS TAX FUND)
18. Recommendation: Staff recommends that the City Council:
A. Award contract to Cat Tracking Inc. for Signage and Striping Improvements, and authorize the City Manager to enter into an agreement in the amount of $124,450, and authorize a ten percent contingency in the amount of $12,445, for a total not-to-exceed amount of $136,895; B. Appropriate $56,950 from the State Gas Tax Fund for signage improvements on the Base Line Road portion of the project; and C. Find this item exempt from environmental review under the California Environmental Quality Act (CEQA).
PUBLIC HEARINGS - None
Public Hearings will not begin before 7:00 p.m. Each speaker providing public comment will be allowed four (4) continuous minutes to speak, which cannot be delegated.
ORDINANCES - None
ADMINISTRATIVE ITEM
CONSIDERATION OF THE AMERICAN RESCUE PLAN ACT - FUNDED ELECTRIC BIKE REBATE PROGRAM GUIDELINES AND GOSGV SUBSIDY (FUNDING SOURCE :
AMERICAN RESCUE PLAN ACT)
19. Recommendation: Staff recommends that the City Council:
A. Approve the E -bike Rebate Program guidelines and allocate $ 75,000 for the program; and
B. Approve the GoSGV E-bike subsidy program in the amount of $25,000.
Electric Bike Rebate Program GuidelinesAttachment(s):
CONTINUED PUBLIC COMMENT
This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction.
COMMISSIONS - One Traffic and Transportation Vacancy
ADJOURNMENT
July 25, 2023Page 9 City Council Agenda
THE REGULAR MEETINGS OF THE CLAREMONT CITY COUNCIL SCHEDULED TO BE HELD ON AUGUST 8, 2023 AND AUGUST 22, 2023 HAVE BEEN CANCELLED.
THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON SEPTEMBER 12, 2023, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711.
A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Pending Appointment to the Traffic and Transportation Commission Resolutions Approving City Warrant Registers Dated August 3, 17, and 31, 2023 Draft July 25, 2023 Regular City Council Meeting Minutes Chamber of Commerce Visitor Center Services Annual Report for 2020-21 Resolution Ending Temporary Pause on Utility User Tax Collection Outdoor Dining (SOUP) Zoning Code Amendment
American Rescue Plan Act Funded Small Business Program
MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK ’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk ’s Office at 909-399-5461.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL
BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR
ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE.
I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY
CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON JULY 20, 2023, PURSUANT TO GOVERNMENT CODE SECTION 54954.2.
POST THROUGH: 7/26/23