CLAREMONT CITY COUNCIL
MEETING AGENDA
“We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.”
City Council Chamber
225 Second Street
Claremont, CA 91711
Tuesday
November 28, 2023
6:30 PM
COUNCILMEMBERS
ED REECE
MAYOR
COREY CALAYCAY JENNIFER STARK SAL MEDINA JED LEANO Meetings are open to the public for in -person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived.
OPTIONS FOR PUBLIC COMMENT
Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment.
IN-PERSON LIVE COMMENTS
When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one.
E-MAIL/MAIL
Written comments sent to the City Clerk ’s office will be distributed to the City Council and imaged into the record of the meeting. Email: [email protected], jcostanza@ci .claremont.ca.us. Mail:
PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.ci.claremont.ca.us.
CALL TO ORDER THE MEETING OF THE CITY COUNCIL
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
ROLL CALL
November 28, 2023Page 2 City Council Agenda
CLOSED SESSION REPORT
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
Staff Introductions:
Robin Heydman, Administrative Assistant
Shawn Nguyen, Sanitation Maintenance Craftsworker I
Announcement:
Claremont Helen Renwick Library Updates
FEDERAL HOLIDAYS AND OBSERVANCES
Holidays This Month and Upcoming
Thanksgiving Day, November 23
MAYOR AND COUNCIL
Council Items
REAPPOINTMENT OF A COMMUNITY MEMBER TO THE TRI -CITY MENTAL HEALTH
GOVERNING BOARD
1. Recommendation: The City Council Ad Hoc Nominating Committee recommends the City Council reappoint Ron Vera to the Tri -City Mental Health Governing Board for a one-year term that will expire December 31, 2024.
APPOINTMENT TO THE SAN GABRIEL VALLEY MOSQUITO ABATEMENT AND VECTOR
CONTROL DISTRICT BOARD OF TRUSTEES
2. Recommendation: Staff recommends the City Council appoint a member to serve on the San Gabriel Valley Mosquito and Vector Control District Board of Trustees for a two- or four-year term commencing January 1, 2024.
SGV Mosquito & Vector Control CorrespondenceAttachment(s):
Council Assignment Reports
City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website :
www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments.
CITY MANAGER REPORT
November 28, 2023Page 3 City Council Agenda
PUBLIC COMMENT
The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items.
General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit.
The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting.
CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived.
ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER3.
Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated November 22, 2023.
Resolution Approving City Warrant Register Dated November 22, 2023Attachment(s):
CITY COUNCIL MINUTES OF NOVEMBER 14, 2023 (REGULAR)4.
Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of November 14, 2023.
Draft Regular Meeting Minutes of November 14, 2023Attachment(s):
CANCELLATION OF THE DECEMBER 26, 2023 REGULAR CITY COUNCIL MEETING5.
Recommendation: Staff recommends the City Council cancel the regular City Council meeting of December 26, 2023.
AUTHORIZATION TO ENTER INTO A MEMORANDUM OF AGREEMENT BETWEEN THE
CITY OF CLAREMONT AND THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
FOR THE EAST SAN GABRIEL VALLEY SUSTAINABLE MULTIMODAL IMPROVEMENTS PROJECT - ARROW HIGHWAY & CAMBRIDGE AVENUE (FUNDING SOURCE: MEASURE M)
6. Recommendation: Staff recommends the City Council authorize the City Manager to execute a Memorandum of Agreement between the City of Claremont and the San Gabriel Valley Council of Governments for the Arrow Highway and Cambridge Avenue First/Last Mile Improvements project.
Memorandum of AgreementAttachment(s):
November 28, 2023Page 4 City Council Agenda
AUTHORIZATION TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT
WITH WILLDAN ENGINEERING TO EXTEND THE TERM AND INCREASE COMPENSATION FOR PUBLIC WORKS INSPECTION SERVICES (FUNDING SOURCE :
GENERAL FUND)
7. Recommendation: Staff recommends the City Council authorize the City Manager to execute an amendment to the existing professional services agreement for public works inspection services with Willdan Engineering, extending the term to June 30, 2024, and increasing compensation by $ 132,000, for a total not -to-exceed contract amount of $425,000.
AUTHORIZATION TO AMEND THE EXISTING AGREEMENT WITH TUNNELWORKS SERVICES, INC. FOR THE SEWER REHABILITATION PROJECT - PHASE 5 (FUNDING SOURCE: SEWER FUND)
8. Recommendation: Staff recommends that the City Council:
A. Authorize the City Manager to execute an amendment to the Sewer Rehabilitation Project - Phase 5 agreement with Tunnelworks Services, Inc . to increase the contract not-to-exceed amount from $327,789 to $334,007; B. Appropriate $ 6,218 from the Sewer Fund to cover the additional cost of Change Order 3; and
C. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
AWARD OF CONTRACT TO EPSILON ENGINEERING, INC. FOR THE POLICE
DEPARTMENT DISPATCH AND DETECTIVE BUREAU REMODEL PROJECT AND APPROPRIATION OF FUNDS (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)
9. Recommendation: Staff recommends that the City Council:
A. Award a contract to Epsilon Engineering, Inc. in the amount of $ 79,245 for the Police Department Dispatch Center and Detective Bureau Remodel Project; authorize a ten percent contingency in the amount of $ 7,925, for a total amount not to exceed $ 87,170; and authorize the City Manager to execute the agreement;
B. Appropriate $87,170 from the American Rescue Plan Act Fund to fund the full cost of the remodel project; and
C. Appropriate $ 15,000 from the American Rescue Plan Act Fund to fund the cost of the flooring for the project.
November 28, 2023Page 5 City Council Agenda
AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH STANLEY STEEMER OF LOS
ANGELES AND APPROPRIATION OF FUNDS FOR THE YOUTH ACTIVITY CENTER IMPROVEMENTS PROJECT (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)
10. Recommendation: Staff recommends that the City Council:
A. Authorize the City Manager to enter into an agreement with Stanley Steemer of Los Angeles in an amount not to exceed $ 27,240 for new flooring in the game room and entryway; and
B. Appropriate $ 55,000 from the American Rescue Plan Act Fund to fully fund the installation of flooring and other elements of the Youth Activity Center Improvement Project.
AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH POMONA VALLEY PLUMBING,
HEATING, AND AIR CONDITIONING FOR ON -CALL PLUMBING SERVICES (FUNDING SOURCES: GENERAL FUND, PROPOSITION C FUND, AND LANDSCAPE AND LIGHTING
DISTRICT FUND)
11. Recommendation: Staff recommends that the City Council authorize the City Manager to enter into a three -year agreement, with two optional one -year extensions with Pomona Valley Plumbing, Heating, and Air Conditioning, for on -call plumbing services in an amount not to exceed $ 9,600 annually, or $ 48,000 over the maximum term of the agreement.
AUTOMATED LICENSE PLATE READER SERVICE RENEWAL AND CAMERA PURCHASE (FUNDING SOURCES: GENERAL FUND AND STATE HOMELAND SECURITY GRANT
PROGRAM)
12. Recommendation: Staff recommends that the City Council:
A. Authorize the City Manager to execute an agreement with Vigilant Solutions in the amount of $ 191,945.43 for the purchase of Vigilant Solutions ILP Package with two three -camera Mobile Automated License Plate Reader Systems, seven Fixed Automated License Plate Reader Systems, and four Quick Deploy Automated License Plate Reader Systems; and B. Appropriate $ 121,776.28 from the unassigned General Fund balance and $70,169.15 in available State Homeland Security Grant funding to fully fund the purchase.
PUBLIC HEARINGS - None
November 28, 2023Page 6 City Council Agenda
ORDINANCE
AMENDMENT TO CLAREMONT MUNICIPAL CODE TITLE 10 AMENDING SECTIONS IN CHAPTER 10.69 - CLAREMONT HILLSIDES WILDERNESS PARK AND THOMPSON CREEK TRAIL REGULATED PARKING LOTS (FUNDING SOURCE: WILDERNESS PARK
PARKING LOT FUND)
13. Recommendation: Staff recommends that the City Council introduce for first reading, and that reading be by title only AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF CLAREMONT, CALIFORNIA, ADOPTING AMENDMENTS TO TITLE 10 OF THE CLAREMONT MUNICIPAL CODE TO AMEND EXISTING
SECTIONS IN CHAPTER 10.69 (CLAREMONT HILLSIDES WILDERNESS PARK AND THOMPSON CREEK TRAIL REGULATED PARKING LOTS).
Ordinance Amending Chapter 10.69 of the Claremont Municipal CodeAttachment(s):
ADMINISTRATIVE ITEM
CONSIDERATION OF A SCHOOL RESOURCE OFFICER PROGRAM FRAMEWORK AND
PROPOSED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
CLAREMONT AND THE CLAREMONT UNIFIED SCHOOL DISTRICT FOR A SCHOOL RESOURCE OFFICER POSITION (FUNDING SOURCE: GENERAL FUND)
14. Recommendation: Staff recommends the City Council:
A. Approve the School Resource Officer Program Framework that has been considered and approved by the Claremont Unified School District Board of Education; and
B. Authorize the City Manager to execute a Memorandum of Understanding between the City of Claremont and the Claremont Unified School District for a School Resource Officer position and authorize the City Manager to make non-substantive changes as necessary.
Memo from CUSD
Track Changes Framework
Clean Framework
Draft SRO MOU
Attachment(s):
CONTINUED PUBLIC COMMENT
This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction.
COMMISSIONS -
One Architectural Commission Vacancy
One Traffic and Transportation Commission Vacancy
November 28, 2023Page 7 City Council Agenda
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, DECEMBER 12, 2023, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711.
A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items - Selection of a Mayor and Mayor Pro Tempore
- Resignation of Chris Naticchia from the Community and Human Services Commission - City Warrants Dated December 7, 2023
- City Council Meeting Minutes of November 28, 2023
- Annual Successor Agency Adoption of Recognized Obligation Payment Schedule IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL
BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR
ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE.
I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY
CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON NOVEMBER 23, 2023, PURSUANT TO GOVERNMENT CODE SECTION 54954.2.
POST THROUGH: 11/29/23