CLAREMONT CITY COUNCIL
MEETING MINUTES
Tuesday, April 9, 2024 — 6:30 PM
Video Recording is Archived on the City Website
https://www.ci.claremont.ca . us/government/city-council/watch-city-council-meetings
CALL TO ORDER
Mayor Medina called the meeting to order at 6:31 PM.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE — In honor of Eleanor Pierson and Michael Christopher Dorsey.
ROLL CALL
PRESENT COUNCILMEMBER: CALAYCAY, LEANO, MEDINA, REECE,
STARK
ABSENT COUNCILMEMBER:NONE
ALSO PRESENT Adam Pirrie, City Manager; Jamie Earl, Assistant City Manager; Alisha Patterson, City Attorney; Jeremy Swan, Director of Community Services; Brad Johnson, Director of Community Development; Fate, Chief of Police; Jeremy Starkey, Director of Finance; Melissa Vollaro, Director of Human Services; Shelley Desautels, City Clerk
CLOSED SESSION REPORT
There was no closed session meeting.
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
The City Council received a presentation from Katherine Loeser, Claremont Helen Renwick Library Manager.
ANNOUNCEMENT OF FEDERAL HOLIDAYS/OBSERVANCES
MAYOR AND COUNCIL
Council Items — None
Council Assignment Reports
This item starts at 7:01 in the archived video.
Councilmember Reece reported that he attended the American Public Transportation Association Conference.
CITY MANAGER REPORT
This item starts at 8:30 in the archived video.
City Council Minutes
April 9, 2024
City Manager Pirrie invited all to attend the second annual Community Emergency Response Team (CERT) car show on April 14, announced the Padua Hills Theatre community use program is now accepting applications, and the Pooch Park is closed until May 1 for bi-annual maintenance. Lastly, he provided information on the Claremont Police Department's response to the protest held on April 5 at Pomona College
CITY ATTORNEY REPORT
This item starts at 12:28 in the archived video.
City Attorney Patterson provided a report on tenant preference ordinances, in accordance with Government Code Section 7061. This report was requested by the City Council at its previous meeting.
The City Council directed staff to further research tenant protection ordinances to evaluate if adoption of an ordinance would support local community members and what possible impacts or unintended consequences an ordinance may have. This report is to be provided to the City Council at an upcoming meeting.
PUBLIC COMMENT
This item starts at 21:08 in the archived video.
Mayor Medina invited public comment.
City Clerk Desautels announced eight written public comments had been received.
Mark Terzano shared his concerns regarding construction worker vehicles parking in the bike lane on Claremont Boulevard between Arrow Highway and Foothill Boulevard.
Christine De Vries, Claremont resident, encouraged a playground improvement plan that includes community input to create innovative and creative playground designs.
Anna Collette, Claremont Better Playgrounds, encouraged the City Council to invest in its youth by not using a like for like policy when updating playgrounds and parks, and create a playground improvement plan. Lastly, she requested the City work with the Library to increase its hours of operation.
April Vasel stated there is a lack of thoughtful play structures in the City and believes that parks should inspire a rich experience.
Unidentified speaker encouraged a full remodel of Lewis Park, not only the playground area, and believes the playground equipment located throughout the City is outdated, unkept, and underfunded.
There were no other requests to speak.
City Manager Pirrie responded to Mr. Terzano's concerns and shared that City staff will review the construction management plan for the project taking place in that area and make sure parking requirements are being followed.
City Council Minutes
April 9, 2024
City Manager Pirrie added that City staff has included an item to the City Council priorities to evaluate the existing infrastructure in parks and review available funding needed to make improvements. He added this process will include extensive community input.
CONSENT CALENDAR
This item starts at 47:45 in the archived video.
Mayor Medina invited public comment on the Consent Calendar.
City Clerk Desautels announced no written public comments had been received on the Consent Calendar.
There were no requests to speak.
Resignation of Sustainability Committee Member Susan Schenk Accepted with regret the resignation of Susan Schenk from the Sustainability Committee effective immediately.
2. Adoption of a Resolution Approving the City Warrant Register Adopted Resolution No. 2024-14, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated March 28,2024.
3. City Council Minutes of March 24, 2024 (Special and Regular) Approved the special and regular City Council meeting minutes of March 24, 2024.
4. Second Reading and Adoption of an Ordinance Amending Claremont Municipal Code:
Cultural Resources Preservation Ordinance (Funding Source: General Fundl A. Waived further reading and adopted Ordinance No. 2024-01, AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING AMENDMENTS TO TITLE 2 AND TITLE 16 OF THE CLAREMONT MUNICIPAL CODE TO: AMEND CHAPTER 2.42 TO RENAME THE ARCHITECTURAL COMMISSION TO
BE THE ARCHITECTURAL AND PRESERVATION COMMISSION AND MODIFY ITS DUTIES; DELETE SECTION 15.04.020.E AND RENUMBER THE REMAINING SUBSECTIONS; AMEND CHAPTERS 16.300 TITLED "ARCHITECTURAL REVIEW' AND 16.301 TITLED "BUILDING CONSERVATION/DEMOLITION"; ADD A NEW CHAPTER 16.302 TITLED "CULTURAL RESOURCES PRESERVATION"; AND AMEND CHAPTER 16.321 TITLED "APPEALS AND COUNCIL REVIEW"; and B. Found this item is exempt from further environmental review under the California Environmental Quality Act (CEQA).
5. Authorization to Amend the Existina Professional Services Aareement with Dunbar Architecture to Increase Compensation for Architectural Design and Consulting Services for the Claremont Police Department Women's Locker Room Facility Project (Funding Source:
Equipment and Facility Revolving Reserve)
A. Authorized the City Manager to amend the existing agreement with Dunbar Architecture to. increase compensation by $75,929, for a total agreement amount of $265,986, for architectural design and consulting services for the Claremont Police Department Women's Locker Room Facility Project; and
City Council Minutes
April 9, 2024
B. Appropriated $75,929 from the Equipment and Facility Revolving Reserve to fully fund the agreement.
6. Authorization to Amend the Existing Professional Services Agreement with Blais & Associates to Increase Compensation for Grant Research and Management Services (Funding Source: General Fund)
Authorized the City Manager to execute an amendment to the existing Professional Services Agreement with Blais & Associates adding $15,000 in compensation for fiscal year 2023-24, increasing the total agreement not -to -exceed amount to $40,000.
7. Authorization to Amend the Existing Legal Services Agreement with Rutan & Tucker, LLP (Funding Source: General Fund)
Authorized the Mayor to sign the proposed First Amendment to the Legal Services Agreement between the City of Claremont and Rutan & Tucker, LLP for professional legal services updating Section 3.3 of the Agreement.
8. Claremont Tourism Business Improvement District Annual Report (Funding Source:
General Fund)
Received and filed the Claremont Tourism Business Improvement District Annual Report.
9. City of Claremont Annual Audited Financial Reports for the Year Ended June 30, 2023 Received and filed the following letters and financial reports for the year ended June 30, 2023:
A. Annual Comprehensive Financial Report (ACFR);
B. Transportation Fund Financial Statements;
C. Housing Successor Agency Fund Statements;
D. Area Agency on Aging (Senior Nutrition Program) Financial Statements; and E. Letters: GANN Limit Calculation, Statement on Auditing Standards (SAS) 114 Letter, and Internal Controls Letter.
10. Authorization to Amend the City Manager Employment Agreement to Extend the Term (Funding Source: General Fund)
Authorized the Mayor to sign the proposed Second Amendment to the City Manager Employment Agreement between the City of Claremont and Adam Pirrie.
11. Resolution Approving a One -Time Merit Award for the Citv Manager (Funding Source:
General Fund)
Adopted Resolution No. 2024-15, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, APPROVING A MERIT AWARD FOR EXCELLENT CITY MANAGER PERFORMANCE.
Councilmember Calaycay moved to approve the Consent Calendar, seconded by Councilmember Stark, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
PUBLIC HEARINGS - None
City Council Minutes
April 9, 2024
ORDINANCE
12. Ordinance Amending Chapter 3.15 of the Claremont Municipal Code Regarding Purchasing and Bidding Regulations and the City Manager's Purchasing Authority This item starts at 51:39 in the archived video.
Jeremy Starkey, Finance Director, highlighted the staff report.
City Manager Pirrie responded to a question from the City Council regarding budget allocations.
Mayor Medina invited public comment.
City Clerk Desautels announced no written public comments had been received.
There were no requests to speak.
Councilmember Calaycay spoke in support of increasing the City Manager's signing authority as goods are much more expensive.
Councilmember Stark spoke in support of the proposed ordinance as it will provide efficiency and use resources effectively.
Mayor Medina spoke in support of the proposed ordinance and ,hopes it allows staff to be as efficient as possible. He added there are checks and balances in place to monitor spending.
Councilmember Reece moved to introduce for first reading and that reading be by title only, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AMENDING CHAPTER 3.15 OF THE CLAREMONT MUNICIPAL CODE
REGARDING PURCHASING AND BIDDING REGULATIONS AND THE CITY MANAGER'S PURCHASING AUTHORITY, seconded by Mayor Medina, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
ADMINISTRATIVE ITEMS - None
ADJOURNMENT
Mayor Medina adjourned the regular meeting of the Claremont City Council at 7:31 PM. The next regular meeting of the Claremont City Council will be held on Tuesday, April 23, 2024, at 6:30 PM, in the Claremont Council Chamber.
Maor
City Council Minutes
April 9, 2024
ATTEST:
K--puty City Clerk