CLAREMONT CITY COUNCIL
MEETING AGENDA
“We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.”
City Council Chamber
225 Second Street
Claremont, CA 91711
Tuesday
April 23, 2024
6:30 PM
COUNCILMEMBERS
SAL MEDINA
MAYOR
JED LEANO ED REECE COREY CALAYCAY JENNIFER STARK Meetings are open to the public for in -person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived.
OPTIONS FOR PUBLIC COMMENT
Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment.
IN-PERSON LIVE COMMENTS
When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one.
E-MAIL/MAIL
Written comments sent to the City Clerk ’s office will be distributed to the City Council and imaged into the record of the meeting. Email: [email protected], jcostanza@ci .claremont.ca.us. Mail:
PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.ci.claremont.ca.us.
For assistance, comments, or more information please contact the City Clerk’s Office:
(909) 399-5461 or (909) 399-5463.
CALL TO ORDER THE MEETING OF THE CITY COUNCIL
PLEDGE OF ALLEGIANCE
April 23, 2024Page 2 City Council Agenda
MOMENT OF SILENCE
ROLL CALL
CLOSED SESSION REPORT
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
Announcement:
Claremont Helen Renwick Library Updates
FEDERAL HOLIDAYS AND OBSERVANCES
Holidays This Month and Upcoming - None
MAYOR AND COUNCIL
Council Items - None
Council Assignment Reports
City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website :
www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments.
CITY MANAGER REPORT
PUBLIC COMMENT
The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items.
General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit.
The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting.
CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived.
April 23, 2024Page 3 City Council Agenda
ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER1.
Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated April 11, 2024.
Resolution Approving City Warrant Register Dated April 11, 2024Attachment(s):
CITY COUNCIL MINUTES OF APRIL 9, 2024 (REGULAR)2.
Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of April 9, 2024.
Draft Regular Meeting Minutes of April 9, 2024Attachment(s):
SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 3.15 OF
THE CLAREMONT MUNICIPAL CODE REGARDING PURCHASING AND BIDDING REGULATIONS AND THE CITY MANAGER’S PURCHASING AUTHORITY
3. Recommendation: Staff recommends the City Council waive further reading and adopt AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AMENDING CHAPTER 3.15 OF THE CLAREMONT
MUNICIPAL CODE REGARDING PURCHASING AND BIDDING
REGULATIONS AND THE CITY MANAGER'S PURCHASING AUTHORITY.
Proposed OrdinanceAttachment(s):
INVESTMENT REPORT - QUARTER ENDING MARCH 31, 20244.
Recommendation: Staff recommends the City Council receive and accept the Investment Report for the quarter ending March 31, 2024.
Quarterly Investment ReportAttachment(s):
QUARTERLY FINANCIAL UPDATE - MARCH 31, 20245.
Recommendation: Staff recommends the City Council receive and file the Quarterly Financial Update for the quarter ending March 31, 2024.
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH
MICHAEL BAKER INTERNATIONAL FOR THE DESIGN AND PREPARATION OF PLANS AND SPECIFICATIONS FOR ACCESSIBILITY IMPROVEMENTS (FUNDING SOURCE :
MEASURE M FUND)
6. Recommendation: Staff recommends the City Council:
A. Authorize the City Manager to enter into a professional services agreement with Michael Baker International in the amount of $ 181,700 for professional engineering services and authorize a 10 percent contingency in the amount of $ 18,170, for a total not to exceed contract amount of $199,870; and
B. Find this item exempt from environmental review under the California Environmental Quality Act (CEQA).
April 23, 2024Page 4 City Council Agenda
AUTHORIZATION TO AMEND THE EXISTING AGREEMENT WITH GARCON
CONSTRUCTION FOR THE COLLEGE AVENUE AT GREEN STREET BIKE AND PEDESTRIAN IMPROVEMENTS PROJECT, CIP 2022-01, UPGRADING THE PROJECT
RESURFACING FROM SLURRY SEAL TO RUBBERIZED ASPHALT OVERLAY (FUNDING SOURCE: PROPOSITION C FUND)
7. Recommendation: Staff recommends the City Council:
A. Authorize the City Manager to amend the existing agreement with Garcon Construction to increase compensation by $ 242,000, for a total agreement amount of $ 989,054, for the College Avenue at Green Street Bike and Pedestrian Improvements Project;
B. Appropriate $ 242,000 from the Proposition C fund to fully fund the project; and
C. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
UPDATE ON THE CLAREMONT TEMPORARY HOUSING STABILIZATION AND RELOCATION PROGRAM (FUNDING SOURCE: GENERAL FUND AND AMERICAN
RESCUE PLAN ACT FUND)
8. Recommendation: Staff recommends the City Council:
A. Approve the revised Program Guidelines; and
B. Appropriate $ 680,000 of the $ 3.4 million in proceeds from the sale of the 451 W. Arrow Highway property, bringing the program budget to $ 1,680,000 in total.
Revised Program GuidelinesAttachment(s):
PUBLIC HEARINGS - None
ORDINANCES - None
ADMINISTRATIVE ITEMS
APPROVAL OF THE 2024-26 CITY COUNCIL PRIORITIES AND OBJECTIVES (FUNDING SOURCES: VARIOUS)
9. Recommendation: Staff recommends the City Council approve the 2024-26 City Council Priorities and Objectives.
Proposed 2024-26 Council Priorities and ObjectivesAttachment(s):
April 23, 2024Page 5 City Council Agenda
OAK PARK CEMETERY EXPANSION - PHASE 3 CONCEPTUAL DESIGN (FUNDING SOURCES: CEMETERY FUND AND MEASURE W FUND)
10. Recommendation: Staff recommends the City Council:
A. Approve the conceptual design for the Phase 3 Oak Park Cemetery Expansion Project;
B. Authorize the City Manager to execute a professional services agreement with RJM Design Group in the amount of $ 85,650 to prepare construction plans for bidding the Phase 3 Oak Park Cemetery Expansion Project; C. Appropriate $ 70,350 from the Cemetery Fund and $ 15,300 from the Measure W Fund to cover the cost to prepare plans and specifications; and D. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
Oak Park Cemetery Conceptual Design
Oak Park Cemetery Restroom Design
Friends of Oak Park Cemetery Letter of Support
Excerpt from the Draft 04-03-24 CHS Commission Minutes
Attachment(s):
CONTINUED PUBLIC COMMENT
This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction.
COMMISSIONS/COMMITTEES
One Police Commission Vacancy
One Traffic and Transportation Commission Vacancy
Two Sustainability Committee Vacancies
One Public Art Committee Vacancy
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, MAY 14, 2024, AT 6:30 PM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711.
A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items - Recognition of Claremont Stars Boys 2012 Soccer Club SOCAL State Cup Elite CupChampions - Claremont Police Foundation LifeVac Presentation
- Resolution Approving City Warrant Register Dated April 25, 2024 - Approval of City Council Meeting Minutes of April 23, 2024 - Resolution Accepting Engineer's Landscape and Lighting District Annual Report and Setting Public Hearing Date for June 11, 2024
- Sanitation and Sewer Rate Increase Based on Consumer Price Index Increase April 23, 2024Page 6 City Council Agenda
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL
BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR
ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE.
I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY
CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON APRIL 18, 2024, PURSUANT TO GOVERNMENT CODE SECTION 54954.2.
POST THROUGH: April 24, 2024