CLAREMONT CITY COUNCIL
MEETING MINUTES
Tuesday, May 28, 2024 — 6:30 PM
Video Recording is Archived on the City Website
https://www.ci.claremont.ca . us/government/city-council/watch-city-council-meetings
CALL TO ORDER
Mayor Medina called the meeting to order at 6:31 PM.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
ROLL CALL
PRESENT COUNCILMEMBER: CALAYCAY, MEDINA, REECE, STARK
ABSENT COUNCILMEMBER: LEANO
ALSO PRESENT Jamie Earl, Assistant City Manager; Alisha Patterson, City Attorney; Jeremy Swan, Director of Community Services; Brad Johnson, Director of Community Development; Aaron Fate, Chief of Police; Jeremy Starkey, Director of Finance; Shelley Desautels, City Clerk
CLOSED SESSION REPORT
There was no closed session meeting.
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
The City Council received an update from Katherine Loeser, Claremont Helen Renwick Library Manager.
ANNOUNCEMENT OF FEDERAL HOLIDAYS/OBSERVANCES
Memorial Day, May 27, 2024
MAYOR AND COUNCIL
Council Items — None
Council Assignment Reports
This item starts at 05:24 in the archived video.
Councilmember Reece reported that he attended the California Contract Cities conference and was recently appointed to the California Contract Cities Executive Board.
CITY MANAGER REPORT
This item starts at 06:43 in the archived video.
City Council Minutes
May 28, 2024
Assistant City Manager Earl invited all to complete the local roadway safety plan community survey, attend the Planning Commission meeting on June 4 to discuss the 6th Cycle Housing Element, and shared that 4th of July parade entries are now being accepted.
PUBLIC COMMENT
This item starts at 08:38 in the archived video.
Mayor Medina invited public comment.
City Clerk Desautels announced no written public comments had been received.
Wesley Mason, Claremont resident, urged the City Council to address the existing homeless issues in Claremont.
Michael Whitmer, Claremont resident, shared his negative experiences regarding homeless issues taking place around the Claremont Friends Meeting, 727 Harrison Avenue.
Buff Brown, Claremont resident, stated that fewer lanes, fewer turn lanes, slower traffic, narrower lanes, roundabouts, and separation of modes optimizes safety while still moving traffic.
Beverly Speak, Claremont resident, spoke about the homeless encampment in and around Larkin Park that is impacting residents.
There were no other requests to speak.
Councilmember Calaycay suggested holding a study session or community meeting to discuss challenges that face homeless issues in Claremont.
CONSENT CALENDAR
This item starts at 27:08 in the archived video.
Mayor Medina invited public comment on the Consent Calendar.
City Clerk Desautels announced no written public comments had been received on the Consent Calendar.
Russ Binder, Claremont resident, spoke to Consent Calendar Item No. 8 and questioned the use of drones.
There were no other requests to speak.
Councilmember Stark pulled Consent Calendar Item No. 8.
1. Adoption of a Resolution Approving City Warrant Registers Adopted Resolution No. 2024-20, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated May 23, 2024.
City Council Minutes
May 28, 2024
2. City Council Minutes of May 14, 2024 (Regular)
Approved the regular City Council meeting minutes of May 14, 2024.
3. Biennial Review of the City's Conflict of Interest Code (Funding Source: General Fund) Directed the City Attorney to review the City's Conflict of Interest Code and file a written statement as to the outcome of the review with the City Clerk, no later than September 1, 2024.
4. Adoption of a Resolution Determining and Establishing the 2024-25 Appropriations Limit in the Amount of $52,211,838
Adopted Resolution No. 2024-21, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, DETERMINING AND ESTABLISHING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25.
5. Award of Contract to All American Asphalt for the Citywide Street Resurfacing Project for Public Residential Streets Located Between Arrow Highway and Foothill Boulevard, from Towne Avenue to Indian Hill Boulevard, C.I.P. 2023-3 (Funding Source: State Gas Tax Fund)
A. Awarded a contract to All American Asphalt and authorized the City Manager to enter into an agreement with All American Asphalt in the amount of $1,808,999, with a project contingency of ten percent ($180,899), for a total of $1,989,898 for the Citywide Street Resurfacing Project, C.I.P. No. 2023-3;
B. Authorized the City Manager to enter into an agreement for inspection services and construction management with LAE Associates in the amount of $144,564; and C. Found this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
6. Award of Contract to CT&T Concrete Paving, Inc., We R Builders, Inc., and IE General Engineering, Inc. for the 2023-24 Sidewalk Rehabilitation Project (Funding Sources:
Proposition C Fund and Measure R Fund)
A. Awarded a contract to CT&T Concrete Paving, Inc. and authorized the City Manager to enter into an agreement with CT&T Concrete Paving, Inc. in the amount of $1,094,180, with a project contingency of five percent ($54,709), for a total of $1,148,889, to provide sidewalk repair and replacement services at identified locations throughout the City (Bid Form A) and Charleston Avenue west of Mills Avenue (Bid Form D); B. Awarded a contract to We R Builders, Inc. and authorized the City Manager to enter into an agreement with We R Builders, Inc. in the amount of $230,000, with a project contingency of five percent ($11,500), for a total of $241,500 to provide sidewalk repair and replacement services on the 400 block of Harvard Avenue (Bid Form B); C. Awarded a contract to IE General Engineering, Inc. and authorized the City Manager to enter into an agreement with IE General Engineering, Inc. in the amount of $171,000, with a project contingency of five percent ($8,550), for a total of $179,550 to provide asphalt repair and replacement services on the Padua Avenue Walking Trail (Bid Form C);
D. Authorized the City Manager to enter into an agreement with RKA Consulting Group in the amount of $90,000 for monument preservation;
E. Appropriated $800,000 from the Proposition C Fund and $447,521.25 from the Measure R Fund to fully fund the project; and
F. Found this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
City Council Minutes
May 28, 2024
7. Authorization to Enter Into an Agreement with All City Management Services for Crossing Guard Services (Funding Source: General Fund)
Authorized the City Manager to enter into a one-year agreement with All City Management Services for crossing guard services, effective July 1, 2024, in an amount not -to -exceed $115,236.
8. Annual Report for the Military Equipment Use Policy of the Claremont Police Department as Required by Assembly Bill 481 — Military Equipment: Funding, Acquisition, and Use (Funding Source: General Fund)
This item was removed from the Consent Calendar.
Councilmember Stark moved to approve Consent Calendar Items No. 1-7, seconded by Councilmember Calaycay, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Medina, Reece, Stark
NOES: Councilmember— None
ABSENT: Councilmember— Leano
Item Removed from the Consent Calendar
8. Annual Report for the Military Equipment Use Policy of the Claremont Police Department as Required by Assembly Bill 481 — Military Equipment: Funding, Acquisition, and Use (Funding Source: General Fund)
Police Chief Fate responded to Mr. Binder that if the City had a drone program, which it does not, other Claremont agencies or other City departments would not be able to use it.
Public comment was taken earlier in the agenda.
Councilmember Stark moved to receive and file the Annual Military Equipment Report, seconded by Councilmember Calaycay, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Medina, Reece, Stark
NOES: Councilmember— None
ABSENT: Councilmember— Leano
PUBLIC HEARINGS — None
ORDINANCE
9. Consideration of an Ordinance That, If Adopted, Would Increase the Monthly Salary Received by Members of the City Council to the Amount Authorized by Senate Bill 329 (Funding Source: General Fund)
This item starts at 33:51 in the archived video.
The City Council continued this item to an upcoming meeting as Councilmember Leano is absent.
City Council Minutes
May 28, 2024
ADMINISTRATIVE ITEM
10. Short Term Rental Regulations Study Session (Funding Source: General Fund) This item starts at 37:25 in the archived video.
Alex Cousins, Management Analyst, gave a PowerPoint presentation.
Mr. Cousins, Assistant City Manager Earl, and City Attorney Patterson responded to questions from the City Council regarding additional revenue to the City, long term rental units, vacation rentals, Accessory Dwelling Units (ADU) as a short-term rental, ADU City grant funding program, parking requirements, existing noise ordinance, potential fines for violations, and calls for service to existing short term rentals.
Mayor Medina invited public comment.
City Clerk Desautels announced one written public comment had been received.
Unidentified speaker, Claremont resident, spoke in support of short terms rentals; however, asked that a balanced approach be considered.
Lydia Hernandez questioned why Councilmember Reece has not recused himself from the discussion, shared that Claremont Tenants United is against all short-term rentals as they limit long term housing and stability.
Unidentified speaker questioned if this item was presented to solve a problem or generate more income for the City as well as questioned the proposed limitations on the number of days allowed for short-term rentals.
Unidentified speaker, Claremont resident, spoke in support of short-term rentals as it allows for flexibility in how a house is used.
There were no other requests to speak.
City Attorney Patterson responded to Ms. Hernandez and explained that Councilmember Reece may participate in tonight's discussion under the FPPC Public Generally Exception as the direction will apply to every homeowner in the City.
Key Decision #1 - The City Council directed staff to move forward with permitting and regulating short-term rentals.
Key Decision #2- The City Council directed staff to move forward with permitting and regulating vacation homes.
Key Decision #3 - The City Council directed staff to allow Accessory Dwelling Units (ADUs) to be short-term rentals.
Key Decision #4 - The City Council directed staff to not implement rental term limits for hosted and un-hosted short-term rentals.
City Council Minutes
May 28, 2024
As direction has been received, City staff will now move forward with preparation of an ordinance to permit and regulate short-term rentals. The proposed ordinance will go through a community process to include community and Commission meetings.
ADJOURNMENT
Mayor Medina adjourned the regular meeting of the Claremont City Council at 9:02 PM. The next regular meeting of the Claremont City Council will be held on Tuesday, June 11, 2024, at 6:30 PM, in the Claremont.Counc'I hamber.
Mayor
ATTEST:
()WAIL Wail.
9euty City Clerk