CLAREMONT CITY COUNCIL
MEETING AGENDA
“We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.”
City Council Chamber
225 Second Street
Claremont, CA 91711
Tuesday
October 22, 2024
6:30 PM
COUNCILMEMBERS
SAL MEDINA
MAYOR
JED LEANO ED REECE COREY CALAYCAY JENNIFER STARK Meetings are open to the public for in -person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived.
OPTIONS FOR PUBLIC COMMENT
Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment.
IN-PERSON LIVE COMMENTS
When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one.
E-MAIL/MAIL
Written comments sent to the City Clerk ’s office will be distributed to the City Council and imaged into the record of the meeting. Email: [email protected], jcostanza@ci .claremont.ca.us. Mail:
PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.ci.claremont.ca.us.
For assistance, comments, or more information please contact the City Clerk’s Office:
(909) 399-5461 or (909) 399-5463.
CALL TO ORDER THE MEETING OF THE CITY COUNCIL
PLEDGE OF ALLEGIANCE
October 22, 2024Page 2 City Council Agenda
MOMENT OF SILENCE
ROLL CALL
CLOSED SESSION REPORT
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
Commissioner Introduction:
Tim Dunfee, Police Commissioner
Staff Introductions:
Catherine Lin, Senior Planner
Nadia Ramirez, Administrative Assistant
Announcement:
Claremont Helen Renwick Library Updates
FEDERAL HOLIDAYS AND OBSERVANCES
Holidays This Month and Upcoming
Columbus Day, October 14, 2024
MAYOR AND COUNCIL
Council Items
Council Assignment Reports
City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website :
www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments.
CITY MANAGER REPORT
PUBLIC COMMENT
The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items.
General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit.
October 22, 2024Page 3 City Council Agenda
The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting.
CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived.
ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER1.
Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated October 10, 2024.
Resolution Approving City Warrant Register Dated October 10, 2024Attachment(s):
CITY COUNCIL MINUTES OF OCTOBER 8, 2024 (REGULAR)2.
Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of October 8, 2024.
Draft Regular Meeting Minutes of October 8, 2024Attachment(s):
INVESTMENT REPORT - QUARTER ENDING SEPTEMBER 30, 20243.
Recommendation: Staff recommends the City Council receive and accept the Investment Report for the quarter ending September 30, 2024.
Quarterly Investment ReportAttachment(s):
2023 SUSTAINABILITY ANNUAL REPORT (FUNDING SOURCES: VARIOUS)4.
Recommendation: Staff recommends the City Council receive and file the 2023 Sustainability Annual Report.
2023 Sustainability Annual ReportAttachment(s):
AWARD OF CONTRACTS TO LOS ANGELES TRUCK CENTER, LLC FOR THREE
COMPRESSED NATURAL GAS SIDE -LOADER SANITATION TRUCKS AND TO QUINN COMPANY FOR ONE BACKHOE LOADER (FUNDING SOURCE: SANITATION FUND)
5. Recommendation: Staff recommends the City Council:
A. Authorize the City Manager to enter into an agreement with Los Angeles Truck Center, LLC in an amount not to exceed $ 1,549,265.82 for the purchase of three compressed natural gas side-loader sanitation trucks; B. Authorize the City Manager to enter into an agreement with Quinn Company in an amount not to exceed $ 158,103.31 for the purchase of one new backhoe loader; and
C. Appropriate $ 32,369.13 from the Sanitation Fund to fully fund the purchases.
October 22, 2024Page 4 City Council Agenda
AWARD OF CONTRACT TO HARDY & HARPER, INC. FOR ON -CALL ASPHALT AND CONCRETE REPAIR SERVICES (FUNDING SOURCE: MEASURE R)
6. Recommendation: Staff recommends the City Council:
A. Authorize the City Manager to enter into a one -year agreement with Hardy & Harper, Inc ., for on -call asphalt and concrete repair services in the amount of $ 250,000, with the option to extend the agreement for an additional one-year term in the amount of $250,000; and
B. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
AUTHORIZATION TO AMEND THE EXISTING AGREEMENT WITH LAE ASSOCIATES INC .
FOR PUBLIC WORKS INSPECTION AND CONSTRUCTION MANAGEMENT FOR THE
COLLEGE AVENUE AT GREEN STREET BIKE AND PEDESTRIAN IMPROVEMENTS PROJECT, CIP 2022-01 (FUNDING SOURCE: MEASURE M FUND)
7. Recommendation: Staff recommends the City Council:
A. Authorize the City Manager to amend the existing agreement with LAE Associates Inc ., to increase compensation by $19,850, for a total agreement amount of $126,908, for the College Avenue at Green Street Bike and Pedestrian Improvements Project;
B. Appropriate $19,850 from the Measure M fund to fully fund these services; and
C. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
PUBLIC HEARINGS - None
ORDINANCES - None
October 22, 2024Page 5 City Council Agenda
ADMINISTRATIVE ITEM
2023-24 GENERAL FUND FINANCIAL UPDATE (UNAUDITED)8.
Recommendation: Staff recommends the City Council:
A. Allocate $ 1,775,341 of the 2023-24 General Fund surplus to the City's Operating and Environmental Emergency Reserve, bringing the reserve balance to $ 11,113,060 or thirty percent of estimated 2026-27 General Fund operating expenditures and transfers out;
B. Allocate and appropriate $ 1,250,000 of the 2023-24 General Fund surplus for an additional discretionary payment to CalPERS to pay down the unfunded liability on the City's employee pension plans; C. Allocate and appropriate $ 1,000,000 of the 2023-24 General Fund surplus for a contribution to fund the City's Section 115 Pension Trust; D. Allocate $ 819,190 or any remaining 2023-24 General Fund surplus after completion of the annual audit to the City's Equipment and Facility Revolving Reserve; and
E. Allocate and appropriate $ 50,000 to fund a local business grant program by which applicants can apply for up to $ 2,000 for the costs to install shatter-proof coatings.
CONTINUED PUBLIC COMMENT
This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction.
COMMISSIONS/COMMITTEES:
Sustainability Committee - Two Vacancies
Tri City Mental Health Governing Board - One Upcoming Vacancy
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON NOVEMBER 12, 2024, AT 6:30 PM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711.
A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Recognition of San Antonio High School Distinction as an Apple Distinguished School 2024 San Gabriel Valley Council of Governments Regional Update Helen Renwick Library Program and Activities Update
Resolutions Approving City Warrant Registers Dated October 24, 2024 and November 7, 2024 Draft October 22, 2024 Regular City Council Meeting Minutes Cancellation of December 24, 2024 Regular City Council Meeting Annual Chamber of Commerce Visitors Center Report
55 Single-Family Detached Home Project at 2475 Forbes Avenue (La Puerta School Site) October 22, 2024Page 6 City Council Agenda
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL
BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR
ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE.
I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY
CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE ON OCTOBER 17, 2024, PURSUANT TO GOVERNMENT CODE SECTION 54954.2.
POST THROUGH: OCTOBER 23, 2024