CLAREMONT CITY COUNCIL
MEETING AGENDA
“We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.”
City Council Chamber
225 Second Street
Claremont, CA 91711
Tuesday
November 26, 2024
6:30 PM
COUNCILMEMBERS
SAL MEDINA
MAYOR
JED LEANO ED REECE COREY CALAYCAY JENNIFER STARK Meetings are open to the public for in -person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived.
OPTIONS FOR PUBLIC COMMENT
Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment.
IN-PERSON LIVE COMMENTS
When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one.
E-MAIL/MAIL
Written comments sent to the City Clerk ’s office will be distributed to the City Council and imaged into the record of the meeting. Email: [email protected], jcostanza@claremontca .gov. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.ci.claremont.ca.us.
For assistance, comments, or more information please contact the City Clerk’s Office:
(909) 399-5461 or (909) 399-5463.
CALL TO ORDER THE MEETING OF THE CITY COUNCIL
PLEDGE OF ALLEGIANCE
November 26, 2024Page 2 City Council Agenda
MOMENT OF SILENCE
ROLL CALL
CLOSED SESSION REPORT
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
Recognition:
Randy Lopez, for His Service to the Business Community as Chief Executive Officer of the Claremont Chamber of Commerce
Presentation:
Sustainable Insurance Strategy Implemented by Insurance Commissioner Ricardo Lara, Presented by Dystanie Flores, California Department of Insurance Outreach Analyst Staff Introductions:
Chase Berryman, Recreation and Human Services Supervisor Cory Williams, Building Inspector
Announcement:
Claremont Helen Renwick Library Updates
FEDERAL HOLIDAYS AND OBSERVANCES
Holidays This Month and Upcoming:
Veterans Day, November 11, 2024
Thanksgiving Day, November 28, 2024
MAYOR AND COUNCIL
Council Item
APPOINTMENT OF THE CLAREMONT TRI -CITY MENTAL HEALTH GOVERNING BOARD
COMMUNITY MEMBER TO A ONE-MONTH TERM
1. Recommendation: The City Council Ad Hoc Nominating Committee recommends the City Council appoint Ron Vera to the Tri -City Mental Health Governing Board for a term to expire January 31, 2025.
Council Assignment Reports
City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website :
November 26, 2024Page 3 City Council Agenda
www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments.
CITY MANAGER REPORT
PUBLIC COMMENT
The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items.
General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit.
The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting.
CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived.
ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER2.
Recommendation: Staff recommends the City Council Adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated November 21, 2024.
Resolution Approving City Warrant Register Dated November 21, 2024Attachment(s):
CITY COUNCIL MINUTES OF NOVEMBER 12, 2024 (REGULAR)3.
Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of November 12, 2024.
Draft Regular Meeting Minutes of November 12, 2024Attachment(s):
CLAREMONT CHAMBER OF COMMERCE VISITOR CENTER SERVICES ANNUAL REPORT FOR 2023-24 (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)
4. Recommendation: Staff recommends the City Council receive and file the Claremont Chamber of Commerce Visitor Center Services Annual Report for 2023-24. 2024 Claremont Chamber of Commerce Visitor Center Annual ReportAttachment(s):
November 26, 2024Page 4 City Council Agenda
AMERICAN RESCUE PLAN ACT FUNDING REVENUE LOSS DETERMINATION AND OBLIGATION OF UNSPENT FUNDS (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)
5. Recommendation: Staff recommends the City Council:
A. Determine that American Rescue Plan Act Funding allocation of $8,675,598 as Revenue Replacement using the standard allowance; B. Reallocate unspent American Rescue Plan Act appropriations of $ 317,364 to a seismic retrofit and ADA improvement project for the Claremont Police Department Facility;
C. Appropriate remaining American Rescue Plan Act Funding in the amount of $ 150,400 to a seismic retrofit and ADA improvement project for the Claremont Police Department Facility;
D. Appropriate remaining American Rescue Plan Act Funding in the amount of $ 467,764 to the construction of a new addition for the Police Department women's locker room;
E. Approve the Inter -Agency Agreement with the Administrative Services Department to obligate unspent American Rescue Plan Act Funding in the amount of $675,450;
F. Approve the Inter -Agency Agreement with the City Manager's Office to obligate unspent American Rescue Plan Act Funding in the amount of $1,355,528;
G. Approve the Inter -Agency Agreement with the Community Development Department to obligate unspent American Rescue Plan Act Funding in the amount of $345,762;
H. Approve the Inter -Agency Agreement with the Community Services Department to obligate unspent American Rescue Plan Act Funding in the amount of $11,806;
I. Approve the Inter -Agency Agreement with the Financial Services Department to obligate unspent American Rescue Plan Act Funding in the amount of $10,000; and
J. Approve the Inter -Agency Agreement with the Recreation and Human Services Department to obligate unspent American Rescue Plan Act Funding in the amount of $160,000.
Inter-Agency Agreement with the Administrative Services Department Inter-Agency Agreement with City Manager's Office
Inter-Agency Agreement with Community Development Department Inter-Agency Agreement Community Services Department
Inter-Agency Agreement with Financial Services Department Inter-Agency Agreement with Recreation and Human Services Department Attachment(s):
November 26, 2024Page 5 City Council Agenda
AUTHORIZATION TO AMEND THE EDEN INFORUM GOLD SUPPORT AGREEMENT TO EXTEND THE TERM AND INCREASE COMPENSATION (FUNDING SOURCE :
TECHNOLOGY FUND)
6. Recommendation: Staff recommends the City Council authorize the City Manager to execute an amendment to the agreement with Tyler Technologies, Inc. for maintenance services and support of the Eden Inforum Gold Financial system, extending the term from January 1, 2025 to December 31, 2025 in the amount of $67,678.
ADOPTION OF A RESOLUTION OF INTENTION TO RENEW THE CLAREMONT TOURISM BUSINESS IMPROVEMENT DISTRICT (FUNDING SOURCE: GENERAL FUND)
7. Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, DECLARING ITS
INTENTION TO RENEW THE CLAREMONT TOURISM BUSINESS
IMPROVEMENT DISTRICT (CTBID) AND FIXING THE TIME AND PLACE
OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF.
Resolution of Intention
Management District Plan
Renewal Petitions
Attachment(s):
AUTHORIZATION TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT
WITH DUDEK TO EXTEND THE TERM AND APPROPRIATE ADDITIONAL FUNDS FOR URBAN FOREST PROFESSIONAL SERVICES (FUNDING SOURCE: GENERAL FUND)
8. Recommendation: Staff recommends the City Council:
A. Authorize the City Manager to execute an amendment to the existing agreement with Dudek, increasing compensation by $ 23,750 for a total contract amount of $ 75,775 and extending the term of the agreement to June 30, 2025; and
B. Appropriate $ 23,750 from the unassigned General Fund balance to fund the agreement.
AWARD OF CONTRACT TO BASE HILL, INC. FOR PARK RESTROOM CUSTODIAL SERVICES (FUNDING SOURCE: GENERAL FUND AND LANDSCAPE AND LIGHTING
DISTRICT FUND)
9. Recommendation: Staff recommends the City Council:
A. Award a contract to Base Hill, Inc. for City -owned park restroom custodial services and authorize the City Manager to enter into a three -year agreement with two optional one -year extensions with Base Hill, Inc. in an amount not to exceed $ 155,520 per year, and authorize a contingency of $7,776, for a total of $ 163,296 annually, or $ 816,480 during the term of the agreement; and
B. Appropriate $ 79,296 in 2024-25 and 2025-26 from the unassigned General Fund balance to fully fund the agreement for park restroom custodial services.
November 26, 2024Page 6 City Council Agenda
ABC’S FOR ME PRESCHOOL PLAYGROUND EQUIPMENT (FUNDING SOURCE: GENERAL FUND)
10. Recommendation: Staff recommends the City Council:
A. Approve the playground design for ABC Preschool as submitted by Great Western Recreation;
B. Authorize the City Manager to enter into an agreement with PlayCore, Inc . dba GameTime for ABC Preschool Playground equipment installation in the amount of $ 130,980.77, and authorize a ten percent contingency of $ 13,098; and
C. Appropriate $ 144,078.77 from the Equipment and Facility Revolving Reserve to fully fund the project.
Current Playground Equipment
Proposed Playground Equipment
Attachment(s):
RESOLUTION APPROVING PARTICIPATION IN THE STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 2024-25 TOBACCO GRANT PROGRAM (FUNDING SOURCE :
DEPARTMENT OF JUSTICE TOBACCO GRANT)
11. Recommendation: Staff recommends the City Council:
A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLAREMONT, CALIFORNIA, APPROVING PARTICIPATION IN THE STATE OF CALIFORNIA TOBACCO GRANT PROGRAM; and
B. Authorize the City Manager to sign any subsequent agreement with the Department of Justice as part of the Police Department's participation in this grant program.
Resolution Approving Participation in Tobacco Grant ProgramAttachment(s):
PUBLIC HEARINGS - None
Public Hearings will not begin before 7:00 p.m.
ORDINANCES - None
ADMINISTRATIVE ITEMS
2025 COMMUNITY BASED ORGANIZATION GENERAL SERVICES AND HOMELESS SERVICES/CRITICAL NEED PROGRAM FUNDING (FUNDING SOURCE: AMERICAN
RESCUE PLAN ACT FUND)
12. Recommendation: Staff recommends the City Council review and approve the 2025 Community Based Organization (CBO) funding recommendations made by the Community and Human Services Commission, consisting of $ 100,000 for General Services programs, and $ 60,000 for Homeless Services /Critical Need programs.
2025 CBO Funding Recommendation Spreadsheet
Draft Excerpt of the 11-06-24 CHS Commission Special Meeting Minutes Attachment(s):
November 26, 2024Page 7 City Council Agenda
REQUEST FOR DIRECTION ON THE AMERICAN RESCUE PLAN ACT FUNDED GOSGV E-BIKE SUBSIDY PROGRAM (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)
13. Recommendation: Staff recommends the City Council provide direction to staff as to whether additional American Rescue Plan Act funds should be allocated to the GoSGV subsidy program or if the existing funds should be depleted and the program be terminated.
GoSGV E-Bike Subsidy Program SurveyAttachment(s):
CONTINUED PUBLIC COMMENT
This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction.
COMMISSIONS AND COMMITTEES
Sustainability Committee - Two Vacancies
Tri City Mental Health Governing Board - One Upcoming Vacancy
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, DECEMBER 10, 2024, AT 6:30 PM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711.
A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Annual Meeting of the Claremont Financing Authority to be held Jointly with the Regular City Council Meeting of December 10, 2024
Special Meeting of the Successor Agency to the Claremont Redevelopment Agency to be held Jointly with the Regular City Council Meeting of December 10, 2024 Helen Renwick Library Program and Activities Update
Declaration of November 5, 2024 General Municipal Election Results Seating of District 1 and District 5 City Councilmembers and Administration of Oath of Office Selection of Mayor and Mayor Pro Tempore
Resolution Approving City Warrant Register Dated December 5, 2024 Draft November 26, 2024 Regular City Council Meeting Minutes Annual Successor Agency Adoption of Recognized Obligation Payment Schedule Public Safety Vehicle Equipment Upfitting
Claremont Tourism Business Improvement District Public Comment Opportunity IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL
BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR
ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE.
November 26, 2024Page 8 City Council Agenda
I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY
CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON NOVEMBER 21, 2024, PURSUANT TO GOVERNMENT CODE SECTION 54954.2.
POST THROUGH: November 27, 2024