CLAREMONT CITY COUNCIL
MEETING MINUTES
Tuesday, November 26, 2024 — 6:30 PM
Video Recording is Archived on the City Website
https://www.ci.claremont.ca.us/government/city-council/watch-city-council-meetings
CALL TO ORDER
Mayor Medina called the meeting to order at 6:33 PM.
PLEDGE OF ALLEGIANCE — Led by Vicky Paul, Field Deputy to Supervisor Kathryn Barger.
MOMENT OF SILENCE — In honor of John Douglas.
ROLL CALL
PRESENT COUNCILMEMBER: CALAYCAY, LEANO, MEDINA, REECE,
STARK
ABSENT COUNCILMEMBER: NONE
ALSO PRESENT
Adam Pirrie, City Manager; Alisha Patterson, City Attorney; Jeremy Swan, Director of Community Services; Brad Johnson, Director of Community Development; Jeremy Starkey, Director of Finance; Aaron Fate, Chief of Police; Melissa Vollaro, Director of Human Services; Shelley Desautels, City Clerk; Jamie Costanza, Deputy City Clerk
CLOSED SESSION REPORT
There was no closed session.
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
The City Council recognized Randy Lopez, for his service as Chief Executive Officer of the Claremont Chamber of Commerce.
Chase Berryman, Recreation and Human Services Supervisor, was introduced.
The City Council received an update from Katherine Loeser, Claremont Helen Renwick Library Manager.
ANNOUNCEMENT OF FEDERAL HOLIDAYS/OBSERVANCES
Veterans Day, November 11, 2024
Thanksgiving Day, November 28, 2024
MAYOR AND COUNCIL
Council Item
1. Appointment of the Claremont Tri-City Mental Health Governing Board Community Member to a One -Month Term
This item starts at 17:49 in the archived video.
City Council Minutes
November 26, 2024
Mayor Medina highlighted the staff report.
Mayor Medina invited public comment.
City Clerk Desautels announced no written public comment had been received on this item.
Ron Vera stated he is looking forward to serving one more month in order to help the new Tri City Mental Health Executive Director's transition.
Councilmember Leano announced Ontson Placide has recently been appointed as the Executive Director of the Tri-City Mental Health Association.
There were no other requests to speak.
Mayor Medina closed public comment.
Councilmember Calaycay moved to appoint Ron Vera to the Tri-City Mental Health Governing Board for a term to expire January 31, 2025, seconded by Councilmember Stark, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
Council Assignment Reports
This item starts at 22:12 in the archived video.
Councilmember Leano reported the Los Angeles County Affordable Housing Solutions Agency has appointed Ryan Johnson as the new Executive Director.
Councilmember Stark reported the Rivers and Mountains Conservancy Board transferred funding for the purchase of Clara Oaks, as the property is no longer eligible, to the potential acquisition of available open space surrounding the Claremont Hills Wilderness Park.
CITY MANAGER REPORT
This item starts at 23:40 in the archived video.
City Manager Pirrie reminded all that City offices will close November 27 at 12:00 PM and reopen Monday, December 2. Trash will be delayed by one day and parking enforcement will not occur on Thanksgiving, November 28. He invited all to the City's holiday promenade and tree lighting ceremony on December 6 and announced the new City website will launch on December 12.
PUBLIC COMMENT
This item starts at 27:37 in the archived video.
Mayor Medina invited public comment.
City Clerk Desautels announced one written public comment had been received.
City Council Minutes
November 26, 2024
Ron Vera, Claremont resident, expressed disappointment in the City for not pursuing the purchase of Claremont Sheltered Care when it announced its closure.
Nathasha Bosco, Claremont resident, asked that an update be provided on affordable housing and questioned what the City's plan is to increase affordable housing in the City.
Unidentified speaker spoke in support of short-term rentals as they benefit the community.
Christina Vera, National Alliance on Mental Illness, expressed disappointment in the closure of Claremont Sheltered Care.
Diego Tomayo, Claremont resident, expressed concern regarding the lack of lighting on Claremont Boulevard between Foothill and First Street.
There were no other requests to speak.
Mayor Medina closed public comment.
City Manager Pirrie responded to Mr. Tomayo that staff will inspect the area and encouraged Ms.
Bosco to reference the City's Housing Element that identifies programs to support affordable housing in the City.
CONSENT CALENDAR
This item starts at 43:35 in the archived video.
Councilmember Stark pulled Consent Calendar Item No. 5.
Mayor Medina invited public comment on Consent Calendar Items No. 2-4 and 6-11.
City Clerk Desautels announced no written public comment had been received on Consent Calendar Items No. 2-4 and 6-11.
There were no requests to speak.
Mayor Medina closed public comment.
Councilmember Stark moved to approve Consent Calendar Items No. 2-4 and 6-11, seconded by Councilmember Reece, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember — None
2. Adoption of a Resolution Approving the City Warrant Register Adopted Resolution No. 2024-58, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated November 21, 2024; and
3. City Council Minutes of November 12, 2024 (Regular)
Approved the regular City Council meeting minutes of November 12, 2024.
City Council Minutes
November 26, 2024
4. Claremont Chamber of Commerce Visitor Center Services Annual Report for 2023-24 (Funding Source: American Rescue Plan Act Fund)
Received and filed the Claremont Chamber of Commerce Visitor Center Services Annual Report for 2023-24.
5. American Rescue Plan Act Funding Revenue Loss Determination and Obligation of Unspent Funds (Funding Source: American Rescue Plan Act Fund)
This item was removed from the Consent Calendar.
6. Authorization to Amend the Eden Inforum Gold Support Agreement to Extend the Term and Increase Compensation (Funding Source: Technology Fund) Authorized the City Manager to execute an amendment to the agreement with Tyler Technologies, Inc. for maintenance services and support of the Eden Inforum Gold Financial system, extending the term from January 1, 2025 to December 31, 2025 in the amount of $67,678.
7. Adoption of a Resolution of Intention to Renew the Claremont Tourism Business Improvement District (Funding Source: General Fund)
Adopted Resolution No. 2024-59, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, DECLARING ITS INTENTION TO RENEW THE
CLAREMONT TOURISM BUSINESS IMPROVEMENT DISTRICT (CTBID) AND FIXING
THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF.
8. Authorization to Amend the Existing Professional Services Agreement with Dudek to Extend the Term and Appropriate Additional Funds for Urban Forest Professional Services (Funding Source: General Fund)
A. Authorized the City Manager to execute an amendment to the existing agreement with Dudek, increasing compensation by $23,750 for a total contract amount of $75,775 and extending the term of the agreement to June 30, 2025; and B. Appropriated $23,750 from the unassigned General Fund balance to fund the agreement.
9. Award of Contract to Base Hill, Inc. for Park Restroom Custodial Services (Funding Source:
General Fund and Landscape and Lighting District Fund)
A. Awarded a contract to Base Hill, Inc. for City -owned park restroom custodial services and authorized the City Manager to enter into a three-year agreement with two optional one-year extensions with Base Hill, Inc. in an amount not to exceed $155,520 per year, and authorized a contingency of $7,776, for a total of $163,296 annually, or $816,480 during the term of the agreement; and
B. Appropriated $79,296 in 2024-25 and 2025-26 from the unassigned General Fund balance to fully fund the agreement for park restroom custodial services.
10. ABC's For Me Preschool Playground Equipment (Funding Source: General Fund) A. Approved the playground design for ABC Preschool as submitted by Great Western Recreation;
B. Authorized the City Manager to enter into an agreement with PlayCore, Inc. dba GameTime for ABC Preschool Playground equipment installation in the amount of $130,980.77, and authorized a ten percent contingency of $13,098; and C. Appropriated $144,078.77 from the Equipment and Facility Revolving Reserve to fully fund the project.
City Council Minutes
November 26, 2024
11. Resolution Approving Participation in the State of California Department of Justice 2024-25 Tobacco Grant Program (Funding Source: Department of Justice Tobacco Grant) A. Adopted Resolution No. 2024-60, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CLAREMONT, CALIFORNIA, APPROVING PARTICIPATION IN THE STATE OF CALIFORNIA TOBACCO GRANT PROGRAM; and
B. Authorized the City Manager to sign any subsequent agreement with the Department of Justice as part of the Police Department's participation in this grant program.
Item Removed from the Consent Calendar
5. American Rescue Plan Act Funding Revenue Loss Determination and Obligation of Unspent Funds (Funding Source: American Rescue Plan Act Fund)
This item starts at 45:56 in the archived video.
Councilmember Stark acknowledged and thanked the Finance Division for their efforts.
Mayor Medina invited public comment.
City Clerk Desautels announced no written public comments had been received on this item.
There were no requests to speak.
Mayor Medina closed public comment.
Councilmember Stark moved to:
A. Determine that American Rescue Plan Act Funding allocation of $8,675,598 as Revenue Replacement using the standard allowance;
B. Reallocate unspent American Rescue Plan Act appropriations of $317,364 to a seismic retrofit and ADA improvement project for the Claremont Police Department Facility;
C. Appropriate remaining American Rescue Plan Act Funding in the amount of $150,400 to a seismic retrofit and ADA improvement project for the Claremont Police Department Facility;
D. Appropriate remaining American Rescue Plan Act Funding in the amount of $467,764 to the construction of a new addition for the Police Department women's locker room;
E. Approve the Inter -Agency Agreement with the Administrative Services Department to obligate unspent American Rescue Plan Act Funding in the amount of $675,450;
F. Approve the Inter -Agency Agreement with the City Manager's Office to obligate unspent American Rescue Plan Act Funding in the amount of $1,355,528; G. Approve the Inter -Agency Agreement with the Community Development Department to obligate unspent American Rescue Plan Act Funding in the amount of $345, 762;
H. Approve the Inter -Agency Agreement with the Community Services Department to obligate unspent American Rescue Plan Act Funding in the amount of $11,806;
1. Approve the Inter -Agency Agreement with the Financial Services Department to obligate unspent American Rescue Plan Act Funding in the amount of $10,000; and
City Council Minutes
November 26, 2024
J. Approve the Inter -Agency Agreement with the Recreation and Human Services Department to obligate unspent American Rescue Plan Act Funding in the amount of $160,000;
Seconded by Councilmember Reece, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember — None
PUBLIC HEARINGS — None
ORDINANCES — None
ADMINISTRATIVE ITEMS
12. 2025 Community Based Organization General Services and Homeless Services/Critical Need Program Funding (Funding Source: American Rescue Plan Act Fund) This item starts at 50:40 in the archived video.
Michelle Castillo, Management Analyst, highlighted the staff report.
Mayor Medina invited public comment.
City Clerk Desautels announced no written public comments had been received on this item.
Beatrice Casagran thanked the City Council for their continued support of community based organizations.
There were no other requests to speak.
Mayor Medina closed public comment.
Ms. Castillo responded to a question from the City Council regarding matching grant funds.
Councilmember Calaycay moved to approve the 2025 Community Based Organization (CBO) funding recommendations made by the Community and Human Services Commission, consisting of $100,000 for General Services programs, and $60,000 for Homeless Services/Critical Need programs; seconded by Councilmember Stark, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
13. Request for Direction on the American Rescue Plan Act Funded GoSGV E -Bike Subsidy Program (Funding Source: American Rescue Plan Act Fund) This item starts at 1:00:49 in the archived video.
Alex Cousins, Senior Management Analyst, provided a PowerPoint presentation.
Mr. Cousins, City Manager Pirrie, and Jose Jimenez, GoSGV Program Director, responded to questions from the City Council regarding survey results, possible funding, current Active
City Council Minutes
November 26, 2024
SGV campaigns to return unused bicycles, returned e -bikes, other subsidy programs, possible monthly fee, income qualified program, reallocation of ARPA funds, use of e -bikes to connect to public transit, impacts to the environment, bicycle safety, periodic reporting, metrics used to evaluate effectiveness of programs, GoSGV grant, goal of the program, and requirement for collecting data.
Mayor Medina invited public comment.
City Clerk Desautels announced 22 written public comments had been received on this item.
Unidentified speaker spoke in support of the GoSGV program and asked the City Council to continue to fully subsidize or partially subsidize the program.
There were no other requests to speak.
Mayor Medina closed public comment.
Mr. Jimenez and City Manager Pirrie responded to additional questions from the City Council regarding an income qualified program, reallocation of ARPA funds, and bicycle safety plan.
The City Council recessed at 8:48 PM.
The City Council reconvened at 8:56 PM
Councilmember Reece moved to:
A. Direct GoSGV to collect program data on a quarterly basis, including odometer readings;
B. Transition income qualified participants to the GoSGV program when available; C. Subsidize income qualified participants at 100% of the program cost until GoSGV creates its own income qualified program; and
D. Subsidize non income qualified participants at $30 per month, with participants being responsible for the other $20 per month.
Councilmember Calaycay asked Councilmember Reece to amend his motion to specifically include data collection on e -bike uses to connect to public transportation.
Councilmember Stark suggested the motion be amended to subsidize non -income qualified participants at $25 per month, with participants being responsible for the other $25 per month.
Councilmember Reece amended his motion and moved to:
A. Direct GoSGV to require its participants to provide their odometer reading on a quarterly basis and add to any participant survey a question regarding usage of e -bikes to connect to public transportation;
B. Transition income qualified participants to a GoSGV income qualified program; C. Subsidize non income qualified participants at $25 per month, with participants being responsible for the other $25 per month; and
D. Use American Rescue Plan Act (ARPA) funding to continue the program for a two-year period at $45,000 per year ($90,000 total) with re-evaluation of the program after one year;
City Council Minutes
November 26, 2024
E. Reallocate $90,000 in ARPA funding from the women's locker room project and replenish the locker room project funding if alternate funding is found from other ARPA projects; and
F. Authorize the City Manager to execute an amendment to the contract with GoSGV based on this direction from the City Council;
Seconded by Councilmember Stark, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
ADJOURNMENT
Mayor Medina adjourned the regular meeting of the Claremont City Council at 9:08 PM. The next regular meeting of the Claremont City Council will be held on Tuesday, December 10, 2024, at 6:30 PM, in the Claremont Council Chamber.
Mayor
ATTEST:
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Diaputy City Clerk