CLAREMONT CITY COUNCIL
MEETING MINUTES
Tuesday, September 9, 2025 - 6:30 PM
Video Recording is Archived on the City Website
https://www.claremontca.gov/Government/City-Council/Watch-a-Meeting
CALL TO ORDER
Mayor Calaycay called the meeting to order at 6:30 PM.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE — In honor of Zephyr Tate -Mann, Paul Gronseth, Elizabeth Golling, and George Richards Moore.
ROLL CALL
PRESENT COUNCILMEMBER: CALAYCAY, MEDINA, REECE, STARK
ABSENT COUNCILMEMBER: LEANO
ALSO PRESENT Adam Pirrie, City Manager; Jamie Earl, Assistant City Manager; Alisha Patterson, City Attorney; Mike Ciszek, Chief of Police; Brad Johnson, Director of Community Development; Jeremy Swan, Director of Community Services; Jeremy Starkey, Director of Finance; Shelley Desautels, City Clerk; Jamie Costanza, Deputy City Clerk CLOSED SESSION REPORT — None
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
The Sunrise Rotary Club was recognized for its successful coordination of the 2025 Freedom 5K Race on the 4th of July.
Cherita Lewis, Information Technology Technician, was introduced.
Katherine Loeser, Claremont Helen Renwick Library Manager, provided an update on upcoming Library events.
FEDERAL HOLIDAYS — None
MAYOR AND COUNCIL
Council Items
1. Appointment of a Member to the Sustainability Committee This item starts at 18:25 in the archived video.
Mayor Calaycay and Vice Mayor Stark highlighted the staff report.
Mayor Calaycay invited public comment.
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September 9, 2025
City Clerk Desautels announced no written public comment had been received.
There were no requests to speak.
Mayor Calaycay closed public comment.
Councilmember Reece moved to appoint Kathy May to the Sustainability Committee for a term to expire January 31, 2029, seconded by Councilmember Medina, and carried on a vote as follows:
AYES: Councilmember— Calaycay, Medina, Reece, Stark
NOES: Councilmember— None
ABSENT: Councilmember— Leano
2. Designation of Voting Delegate for the General Assembly to be held at the League of California Cities Annual Conference and Expo
This item starts at 20:27 in the archived video.
Mayor Calaycay invited public comment.
City Clerk Desautels announced no written public comment had been received There were no requests to speak.
Mayor Calaycay closed public comment.
Councilmember Reece moved to designate Councilmember Stark as voting delegate and Councilmember Reece as alternate voting delegate, seconded by Councilmember Medina, and carried on a as follows:
AYES: Councilmember— Calaycay, Medina, Reece, Stark
NOES: Councilmember— None
ABSENT: Councilmember— Leano
Council Assignment Reports
Councilmember Reece reported that as the President of the San Gabriel Valley Council of Governments he will be attending all member City Council meetings. He also reported that the San Gabriel Valley Council of Governments is focusing its efforts on the upcoming Olympics.
Mayor Calaycay introduced international students Alex Gomez Aguilar and Juston DeBere. He also announced that at its next meeting, the City Council will be presented with a resolution reaffirming the sister city relationship with Guanajuato, Mexico.
CITY MANAGER REPORT
This item starts at 28:50 in the archived video.
City Manager Pirrie invited all to the City's Special Needs Fall BaII on September 19, announced the Fall 2025 Activity Guide is now available, and sidewalk repairs addressing sidewalk deviations have commenced. Lastly, he reported the November 11 City Council meeting falls on Veterans
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September 9, 2025
Day. As the City is closed in honor of Veterans Day, the City Council meeting will be held on November 12.
PUBLIC COMMENT
This item starts at 31:18 in the archived video.
Mayor Calaycay invited public comment.
City Clerk Desautels announced no general written public comment had been received.
Unidentified speaker spoke about a local church that intends to use its parking lot for an overnight parking program and offer homeless services. She asked the City Council to be mindful of unintended consequences and that community input be gathered before project approval.
Unidentified speaker spoke about homeless issues taking place in the Village area and urged the City Council to protect its business district by addressing the issues.
Unidentified speaker expressed concern regarding homeless individuals not being taken care of and not being addressed by the City.
Unidentified speaker shared an incident that took place at Mallows Park between homeless individuals and a Claremont Police Officer.
Rory McNair provided California State Bar case numbers that have been filed against various City Attorneys and also shared that a complaint was also made against City Manager Pirrie with the Fair Political Practices Commission.
Lydia Hernandez, Claremont resident, expressed concern regarding early restroom closure at Blaisdell Park even though the space was properly rented through the City. She also shared that as a delegate for Claremont Tenants United they look forward to the City Council discussing prioritization of funds dedicated to tenants, creation of a rental registry, rent stabilization, and utility billing systems.
Unidentified speaker expressed concern regarding the recent situation in which she was informed the City would not allow dog pack walks at the Thompson Creek Trail.
There were no other requests to speak.
Mayor Calaycay closed public comment.
CONSENT CALENDAR
This item starts at 1:03:09 in the archived video.
Councilmember Medina pulled Item No. 11 from the Consent Calendar.
Mayor Calaycay invited public comment on Consent Calendar Items No. 3-10, 12, and 13.
City Clerk Desautels announced no written public comment had been received on the Consent Calendar.
City Council Minutes
September 9, 2025
There were no requests to speak.
Mayor Calaycay closed public comment.
Councilmember Reece moved to approve Consent Calendar Items No. 3-10, 12, and 13, seconded by Councilmember Stark, and carried on a vote as follows:
AYES: Councilmember— Calaycay, Medina, Reece, Stark
NOES: Councilmember - None
ABSENT: Councilmember— Leano
3. Adoption of Resolutions Approving the City Warrant Register A. Adopted Resolution No. 2025-40, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated July 31, 2025;
B. Adopted Resolution No. 2025-41, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated August 14, 2025;
C. Adopted Resolution No. 2025-42, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated August 28, 2025.
4. City Council Minutes of July 22, 2025 'Regular) and July 31, 2025 (Special) Approved the regular City Council meeting minutes of July 22, 2025 and the special City Council meeting minutes of July 31, 2025.
5. Second Reading and Adoption of an Ordinance Revising the Fire Hazard Severity Zones (FHSZ) Pursuant to Government Code Section 51178 and the California Fire Code (Funding Source: General Fund)
Waived further reading and adopted Ordinance No. 2025-06, AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING FIRE
HAZARD SEVERITY ZONES WITHIN THE LOCAL RESPONSIBILITY AREA PURSUANT TO GOVERNMENT CODE SECTION 51178.
6. Resolution Approving a Negotiated Exchange of Property Tax Revenues Associated with the Annexation of one Sincle-Family Home Located at 1012 Lamonette Street (APN 8671- 002-016) Into County Sanitation District No. 21 to Receive Off -Site Disposal of Sewace Into the City Sanitary Sewer System (Annexation 776',
A. Adopted Resolution No. 2025-43, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CLAREMONT, CALIFORNIA, APPROVING AND ACCEPTING THE LOS
ANGELES COUNTY SANITATION DISTRICT'S REQUEST FOR A NEGOTIATED
EXCHANGE OF PROPERTY TAX REVENUES ASSOCIATED WITH ANNEXATION NO. 776, CONSISTING OF OFF -SITE DISPOSAL OF SEWAGE FOR ONE SINGLE- FAMILY LOT WITH ONE EXISTING SINGLE-FAMILY RESIDENCE LOCATED AT 1012 LAMONETTE STREET (APN 8671-002-016); AND AUTHORIZING EXECUTION OF A JOINT RESOLUTION WITH ALL AFFECTED AGENCIES; and
B. Found this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
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September 9, 2025
7. Authorization to Amend the Professional Services Agreement with 4LEAF, Inc. for Professional Building Division Services (Funding Source: General Fund) Authorized the City Manager to execute an amendment to the existing professional services agreement with 4LEAF, Inc. extending the term to June 30, 2026, and increasing compensation by $40,000 for a total contract amount of $90,000.
8. Authorization to Enter Into an Agreement with EV Choice for One Electric Service Body Work Truck (Funding Source: Sewer Fund)
Authorized the City Manager to enter into an agreement with EV Choice in the amount of $149,772.31 for the purchase of one electric service body truck.
9. Authorization to Enter Into an Agreement with Galvin Preservation Associates for the Western Christian School Campus Expansion Project Located at 3105 Padua Avenue (Funding Source: Applicant — Western Christian School)
Authorized the City Manager to enter into an agreement with Galvin Preservation Associates in the amount of $123,965.03 to provide environmental review services for the Western Christian School expansion project at 3105 Padua Avenue, and approved a ten percent contingency of $12,396.50, for a total not -to -exceed amount of $136,361.53.
10. Award of Contract to Rainy Day Roofing, Inc. and Appropriation from the Equipment and Facility Revolving Reserve for the Garner House Roof Replacement Project (Funding Source: General Fund)
A. Awarded a contract to Rainy Day Roofing, Inc. in the amount of $184,800 for the Garner House Roof Replacement Project, authorized a ten percent contingency in the amount of $18,480 for a total amount not to exceed $203,280, and authorized the City Manager to execute the agreement; and
B. Appropriated $203,280 from the Equipment and Facility Revolving Reserve Fund to fully fund the project.
11. Award of Contract to Hardy & Harper Inc. for the Arrow Highway Transit Improvements Project, First Street Rehabilitation Protect, and Indian Hill Boulevard at I-10 Improvement Project, C.I.P. 2025-01, C.I.P. 2025-02, and C.I.P. 2025-03 This item was removed from he Consent Calendar.
12. Authorization to Amend the Existing Professional Services Agreement with CMPG Project Management to Increase Compensation for Project and Construction Management Services for the Police Department Locker Room Addition Project (Funding Source: American Rescue Plan Act Fund;
Authorized the City Manager to amend the existing agreement with CMPG Project Management to increase compensation by $25,000, for a total agreement amount of $138,000.
13. Award of Contract to KPRS Construction Services, Inc. for Construction of a Female Locker Room Addition to the Police Facility (Funding Sources: American Rescue Plan Act Fund and General Fund)
A. Authorized the City Manager to execute a contract with KPRS Construction Services, Inc. in the amount of $2,629,803 for the construction of a female locker room addition to the police facility;
B. Authorized a ten percent project contingency in the amount of $262,980, bringing the total amount authorized under the contract to $2,892,783; C. Appropriated $541,029 from the unrestricted interest earnings in the American Rescue Plan Act (ARPA) Fund;
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September 9, 2025
D. Appropriated $2,111,990 from the unassigned General Fund balance to fully fund the agreement; and
E. Found this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
Item Removed from the Consent Calendar
11. Award of Contract to Hardy & Harper Inc. for the Arrow Highway Transit Improvements Project, First Street Rehabilitation Project, and Indian Hill Boulevard at I-10 Improvement Project, C.I.P. 2025-01, C.I.P. 2025-02, and C.I.P. 2025-03 This item starts at 1:04:31 in the archived video.
Vince Ramos, Associate Engineer, responded to questions from the City Council regarding selected locations, PCI ratings, and possible expansion of the projects.
Mayor Calaycay invited public comment.
City Clerk Desautels announced no written public comment had been received.
There were no requests to speak.
Mayor Calaycay closed public comment.
Councilmember Stark moved to:
A. Award a contract to Hardy & Harper Inc. and authorize the City Manager to enter into an agreement with Hardy & Harper Inc. in the amount of $995,000 with a project contingency of ten percent ($99,500), for a total of $1,094,500 for the Arrow Highway Transit Improvements Project, First Street Rehabilitation Project, and Indian Hill Boulevard at I-10 Freeway Improvements;
B. Authorize the City Manager to amend the existing agreement of $8,800 with LAE Associates for inspection services and contract management, by increasing compensation in the amount of $75,996, and including a 10 percent contingency of $8,480, for a total not -to -exceed amount of $93,276; and C. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA).
Seconded by Councilmember Medina, and carried on a vote as follows:
AYES: Councilmember - Calaycay, Medina, Reece, Stark
NOES: Councilmember- None
ABSENT: Councilmember— Leano
PUBLIC HEARINGS — None
ORDINANCES — None
ADMINISTRATIVE ITEMS — None
City Council Minutes
September 9, 2025
ADJOURNMENT
Mayor Calaycay adjourned the regular meeting of the Claremont City Council at 7:41 PM. The next regular meeting of the Claremont City Council will be held on Tuesday, September 23, 2025, at 6:30 PM, in the Claremont Council Chamber.
Mayor
ATTEST:
Dbputy City Clerk