CLAREMONT CITY COUNCIL
SPECIAL MEETING MINUTES
Tuesday, November 12, 2025 — 6:30 PM
Video Recording is Archived on the City Website
https://www.claremontca.gov/Government/City-Council/Watch-a-Meeting
CALL TO ORDER
Mayor Calaycay called the meeting to order at 6:30 PM.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE — In honor of Ronald Kerr Steven Macaulay.
ROLL CALL
PRESENT COUNCILMEMBER: CALAYCAY, LEANO, MEDINA, REECE,
STARK
ABSENT COUNCILMEMBER: NONE
ALSO PRESENT Adam Pirrie, City Manager; Jamie Earl, Assistant City Manager; Alisha Patterson, City Attorney; Mike Ciszek, Chief of Police; Jeremy Starkey, Director of Finance; Melissa Vollaro, Director of Recreation and Human Services; Jeremy Swan, Director of Community Services; Brad Johnson, Director of Community Development; Shelley Desautels, City Clerk; Jamie Costanza, Deputy City Clerk
CLOSED SESSION REPORT
There was no closed session meeting.
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
This item starts at 2:42 in the archived video.
The City Council recognized the Sagehen Civic Scholars Program Interns.
Katherine Loeser, Claremont Helen Renwick Library Manager, provided an update on upcoming Library events.
FEDERAL HOLIDAYS — Thanksgiving, November 27, 2025
MAYOR AND COUNCIL
Council Item
1. Appointment of a Member to the Traffic and Transportation Commission This item starts at 13:50 in the archived video.
Mayor Calaycay and Councilmember Stark highlighted the staff report.
City Council Minutes
November 12, 2025
Mayor Calaycay invited public comment.
City Clerk Desautels announced no written public comment had been received.
There were no requests to speak.
Mayor Calaycay closed public comment.
Councilmember Stark moved to appoint Julio "Alex" Lara to the Traffic and Transportation Commission for a term to expire August 31, 2027, seconded by Councilmember Leano, and carried on a vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
Council Assignment Reports
This item starts at 15:50 in the archived video.
Councilmember Leano announced the San Gabriel Valley Regional Housing Trust recently celebrated its 5th year of providing financing for permanent supportive and interim housing.
CITY MANAGER REPORT
This item starts at 18:14 in the archived video.
City Manager Pirrie reported City offices will be closed starting at noon on November 26 and will reopen Monday, December 1, in observation of the Thanksgiving holiday, trash collection will be delayed one day, and there will be no overnight parking restrictions on Thanksgiving night. He also reported on the Claremont Boulevard street closure, invited all to the hike with the Mayor on November 22, and reminded all the Pooch Park will be closed from November 1 to December 1 for biannual turf maintenance.
PUBLIC COMMENT
This item starts at 20:55 in the archived video.
City Clerk Desautels announced no general written public comment had been received.
Mayor Calaycay invited public comment.
Kevin Patterson, Claremont resident, expressed concern regarding the Foothill Corridor from Towne Avenue to Garey Avenue and asked the City Council to continue its support of the City of Pomona to help improve this area.
Unidentified speaker shared his negative experiences at local homeless shelters and expressed concern that park restrooms are closing before 10:00 PM. He asked that the benches in the parks be replaced and also be compensated for his time spent fixing broken sprinklers in parks.
Unidentified speaker shared that he will be suing the City due to the prohibition of allowing him to place security cameras in his backyard. He added that he and his neighbors will also be suing the
City Council Minutes
November 12, 2025
City due to City approval of the Motel 6 ficus trees and for allowing City Ventures to continue despite safety and traffic issues.
Unidentified speaker asked the City Council to agendize an item to keep public restroom facilities open 24 hours and improve the conditions of the public restrooms.
Unidentified s eaker spoke in support of agendizing an item to keep public restroom facilities open 24 hours.
Unidentified speaker spoke in support of agendizing an item to keep public restroom facilities open 24 hours.
Unidentified s eaker spoke in support of keeping public restroom facilities open 24 hours and asked that additional City funds be dedicated to homeless.
Jacob asked the City Council to agendize an item to keep public restroom facilities open 24 hours and expressed concern regarding bench removals throughout the City.
Unidentified speaker raised concern regarding the lack of maintenance of the Motel 6 tennis courts along American Avenue. He also shared that the ficus trees at Motel 6 were trimmed on October 18; however, neighbors were not informed of this action.
Unidentified speaker spoke in support of agendizing an item to keep public restroom facilities open 24 hours and expressed concern that restrooms are closing at inconsistent times.
Russ Binder, Claremont resident, invited all to Active Claremont's Foothill Gold Line and Transit presentation on November 20.
Unidentified speaker expressed concerns regarding the Claremont United Church of Christ proposal for overnight parking, urged caution if public restroom facilities will be open 24 hours, and encouraged the Claremont Colleges to support homeless individuals.
Unidentified speaker spoke in support of the comments made previously regarding public restrooms and expressed disappointment in the City Council's lack of action.
As it has been over 30 minutes, the time set aside for general public comment, Mayor Calaycay announced public comment would be continued to later in the meeting.
City Manager Pirrie directed City staff to address any code violations on American Avenue along the Motel 6 tennis courts.
Councilmember Leano provided information on funding sources used to address homeless issues.
CONSENT CALENDAR
This item starts at 1:05:17 in the archived video.
Mayor Calaycay invited public comment on the Consent Calendar.
City Clerk Desautels announced no written public comment had been received on the Consent Calendar Items.
City Council Minutes
November 12, 2025
There were no requests to speak.
Mayor Calaycay closed public comment.
Councilmember Reece moved to approve the Consent Calendar, seconded by Councilmember Medina, and carried on a vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
2. Adoption of a Resolution the Approving City Warrant Register Adopted Resolution No. 2025-50, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated November 6, 2025.
3. City Council Minutes of October 28, 2025 (Regular)
Approved the regular City Council meeting minutes of October 28, 2025.
4. Cancellation of the December 23, 2025 Regular City Council Meeting Cancelled the regular City Council meeting of December 23, 2025.
5. 2024 Sustainability Annual Report (Funding Sources: Various) Received and filed the 2024 Sustainability Annual Report.
6. Award of Contract to MK Smith Chevrolet for the Purchase of Six Fleet Vehicles_(Fundin Sources: Motor Fleet, Cemetery, and Sanitation Funds)
A. Authorized the City Manager to enter into agreement with MK Smith Chevrolet in the amount of $331,530.80 for the purchase of six fleet vehicles; and B. Appropriated $75,000 from the Motor Fleet Fund to fully fund the recommended purchases and vehicle upfits.
7. Authorization to Enter Into an Agreement with Los Angeles Truck Center, LLC for Two CNG Side Loader Sanitation Trucks (Funding Source: Sanitation Fund) Authorized the City Manager to enter into an agreement with Los Angeles Truck Center, LLC to purchase two CNG Autocar ACX42 trucks in the amount of $998,002.86.
8. Award of Contract to Victor Stanley, Inc. for the Purchase of Dual -Stream Waste Receptacles at Identified Bus Stops Within the City (Funding Sources: Foothill Transit Bus Stop Enhancement Program Grant and Proposition C Fund)
A. Authorized the City Manager to execute an agreement with Victor Stanley, Inc. in the amount of $42,696.53 for the purchase of twelve dual -stream waste receptacles; and B. Appropriated $40,000 in Foothill Transit Bus Stop Enhancement Program funding and $2,696.53 from the City's Proposition C Fund to fully fund the purchase.
9. Authorization to Amend the Professional Services Aqreement with BPR Consultinq Grou and Enter Into an Agreement with Willdan for Professional Building Division Services (Funding Source: General Fund)
A. Authorized the City Manager to execute an amendment to the existing professional services agreement with BPR Consulting Group, increasing the compensation by $350,000 for a total contract amount of $750,000;
City Council Minutes
November 12, 2025
B. Authorized the City Manager to enter into an agreement with Willdan in the amount of $200,000 for Building Division Services; and
C. Appropriated $550,000 from the unassigned General Fund balance in 2025-26 to fully fund these agreements.
10. Authorization to Enter Into an Aqreement with RRM Design Group for Objective Design Standards (Funding Source: General Fund)
Authorized the City Manager to enter into an agreement with RRM Design Group in the amount of $188,474 to prepare objective design standards, and authorized a ten percent contingency of $18,847, for a total authorized amount of $207,321.
11. Authorization to Enter Into an Agreement with Indpsolutions LLP for Geotechnical Engineering Special Inspection, and Material Testing Services for the Claremont Police Department Female Locker Room Addition Project (Funding Source: General Fund) A. Authorized the City Manager to execute an agreement with Indpsolutions LLP in the amount of $119,974.80 for geotechnical engineering, special inspection, and material testing for the Claremont Police Department Female Locker Room Addition Project; B. Authorized a five percent project contingency of $5,998.74; and C. Appropriated $125,973.54 from the Unassigned General Fund balance to fully fund the agreement.
PUBLIC HEARINGS — None
ORDINANCES — None
ADMINISTRATIVE ITEMS
12. 2026 Community Based Organization General Services and Homeless Services/Critical Need Program Funding (Funding Source: American Resuce Plan Act) This item starts at 1:07:34 in the archived video.
Michelle Castillo, Management Analyst, gave a PowerPoint presentation.
Ms. Castillo, and Nancy Brower, Community and Human Services Commissioner, responded to a question from the City Council regarding the Claremont United Church of Christ (CUCC) safe parking proposal.
Mayor Calaycay invited public comment.
City Clerk Desautels announced one written public comment had been received Jo Horden, Claremont resident, spoke in support of the CUCC safe parking proposal and believes the program should receive funding as well as City Council support.
Vickie Noble, Claremont Meals on Wheels Board Member, spoke in appreciation of the support for the Meals on Wheels Program.
Mary Perrera, Claremont resident, expressed concerns regarding the CUCC safe parking proposal.
City Council Minutes
November 12, 2025
Denise, Claremont resident, expressed concerns regarding the program as well as the proposed location of the CUCC safe parking proposal.
Unidentified speaker, Claremont resident, spoke in opposition of the CUCC safe parking proposal and highlighted the Claremont Municipal Code that prohibits the proposed use in the historic district.
Noah Polish, Claremont resident, expressed disappointment in the lack of funding for the CUCC safe parking program.
There were no other requests to speak.
Mayor Calaycay closed public comment.
Councilmember Stark spoke in support of the Community and Human Services Commission funding recommendations and looks forward to CUCC going through the process for their safe parking program.
Councilmember Leano expressed disappointment that funding was not recommended for the CUCC safe parking proposal and believes the CUCC program directly supports the City's Homelessness Plan adopted in June 2018.
Mayor Calaycay spoke in support of the Community and Human Services Commission funding recommendations and looks forward to receiving additional information on the need for a safe parking program as proposed by CUCC.
Councilmember Stark moved to approve the 2026 Community Based Organization (CBO) funding recommendations made by the Community and Human Services Commission, consisting of $100,500 for General Services programs, and $60,000 for Homeless Services/Critical Need programs as listed in Attachment A to the report, seconded by Councilmember Reece, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Medina, Reece, Stark
NOES: Councilmember— Leano
13. Long Range Financial Plan
This item starts at 1:49:07 in the archived video.
Jeremy Starkey, Finance Director gave a PowerPoint presentation.
Mr. Starkey and City Manager Pirrie responded to questions from the City Council regarding revenue assumptions, 2025-26 assumptions, housing market data, CalPERS unfunded liability projections, use of reserve funds, workers compensation, and CalPERS contribution payments.
Mayor Calaycay invited public comment.
City Clerk Desautels announced four written public comments have been received.
Natalie Fordyce asked the City Council to dedicate 60% of the remaining surplus funds to playground and sports field improvements.
City Council Minutes
November 12, 2025
Anna Jacobson asked the City Council to dedicate additional funding to playgrounds, sports fields, and teen spaces as requested by the community. She asked that children and outdoor space be invested in.
Russ Binder, Claremont resident, questioned the increase in surplus funds and potential budget impacts as a result of Senate Bill 9.
Unidentified speaker asked the City Council to invest more in south Claremont specifically between San Jose and American Avenue.
There were no other requests to speak.
Mayor Calaycay closed public comment.
The City Council received and filed the Long Range Financial Plan.
CONTINUED PUBLIC COMMENT
This item starts at 2:48.53 in the archived video.
Mayor Calaycay invited continued public comment from those who were not able to speak earlier due to the 30-minute time limit.
There were no other requests to speak.
Mayor Calaycay closed public comment.
ADJOURNMENT
Mayor Calaycay adjourned the regular meeting of the Claremont City Council at 9:20 PM. The next regular meeting of the Claremont City Council will be held on November 25, 2025 Mayor
ATTEST:
1-ml JL Cod"
D puty City Clerk