MINUTES
OF THE
REGULAR MEETING
CLAYTON CITY COUNCIL
TUESDAY, May 17, 2022
CALL TO ORDER THE CITY COUNCIL - The meeting was called to order at 7:00 p.m. by Mayor Cloven held via a hybrid meeting format live in-person and Zoom videoconference and broadcast from Hoyer Hall, Clayton Community Library, 6125 Triman, and Councilmembers Diaz, Wam (wle 25 prese an aver concie Mayor absent: None. Staff present: City Manager Reina Schwartz, City Attorney Mala Subramanian, and City Clerk/HR Manager Janet Calderon.
2. MEETING PROTOCOL VIDEO - City Clerk.
3. PLEDGE OF ALLEGIANCE - led by Mayor Cloven.
CONSENT CALENDAR
It was moved by Councilmember Wolfe, seconded by Vice Mayor Tillman, to approve the Consent Calendar items 4(a) - 4(h) as submitted. (Passed 5-0). (a) Approved the minutes of the City Council's regular meeting of May 3, 2022. (City Clerk)
(b) Approved the Financial Demands and Obligations of the City. (Finance) (c) Adopted Resolution No. 34-2022 of the City Council of the City of Clayton Allowing for Video and Teleconference Meetings during the COVID-19 State of Emergency Under AB 361. (City Manager)
(d) Adopted Resolution No. 35-2022 Ordering the Levy of a Special Tax for FY 2022/23 Within the Oak Street Permanent Road Division for the Repayment of Funds Advanced for the Reconstruction of the Bridge and Future Maintenance Pursuant to the Streets and Highway Code, Article 3, Section 1173, Et. Seq. (City Engineer) (e) Adopted Resolution No. 36-2022 Confirming the Levying of Assessments for FY 2022/23 Within the Oak Street Sewer Assessment District for the Repayment of Bonds Issued for the Construction of Municipal Sanitary Sewers. (City Engineer) Adopted Resolution No. 37-2022 Ordering the Levying of a Special Tax for FY 2022/23 Within the High Street Permanent Road Division for the Repayment of Funds Advanced for the Reconstruction of the Bridge and Future Maintenance Pursuant to the Streets and Highway Code, Article 3, Section 1173, Et. Seq. (City Engineer City Council Minutes May 17, 2022 Page 1
(g) Adopted Resolution No. 38-2022 Approving the City's Local Transportation Improvement Project for Fiscal Year 2022/23 Involving Road Maintenance and Rehabilitation Account - Local Streets and Roads Funds (RMRA-LSR; SB1). (City Engineer) (h) Approved Resolution No. 39-2022 Establishing a Capital Improvement Project (CIP) for the 2023 Clayton Neighborhood Street Rehabilitation Project (Project) and Appropriating a Total of $955,250 from the One Bay Area Grant Cycle 2 (OBAG2) Grant ($308,000), Measure J Major Streets Grant ($397,179) and the FY2022/23 SB1 Road Maintenance Rehabilitation Account (RMRA - $290,071) for the Project. (City Engineer)
5. RECOGNITIONS AND PRESENTATIONS - None.
6. REPORTS
(a) City Manager/Staff
City Manager Reina Schwartz announced three (3) Planning Commissioner openings, encouraging interested citizens to apply by June 15, 2022. (b) City Council - Reports from Council liaisons to Regional Committees, Commissions and Boards.
Councilmember Wan indicated "No Report".
Councilmember Wolfe emailed and called constituents, attended the Clayton Business and Community Association BBQ Committee meeting, met with the Mayor, met with the City Manager, attended the Clayton Pride Parade Committee, attended the Clayton Business and Community Association Advisory Committee meeting, announced the Memorial Day event will be taking place at Todos Santos Plaza in Concord this year and that there will be an 9/11 event will be taking place in Clayton, and he announced the 4th of July Parade will be taking place this year in Clayton.
Vice Mayor Tillman met with the City Manager, met with the Police Chief, reviewed the Trails and Landscaping Committee meetings of May 9 and May 16, announced an opening for the St. Bonaventure Track & Field coaches, as she and her husband recently retired from that committee, met with the Mayor, and called and emailed constituents.
Councilmember Diaz attended the farewell event for former Chief Warren, attended the East Bay Regional Communications System (EBRCS) meeting, attended the Concerts in The Grove, attended the Clayton Business and Community Association BBQ Committee meeting, attended the Morgan Territory Community Association meeting, announced Peace Officers Memorial Day was May 15, met with Interim Police Chief Kreins, and met with the City Manager
City Council Minutes May 17, 2022 Page 2
Mayor Cloven met with Chief Elise Warren, attended the Contra Costa County Mayors' meeting, and thanked residents that have reached out to him.
PUBLIC COMMENT ON NON - AGENDA ITEMS - None.
PUBLIC HEARINGS - None.
9. ACTION ITEMS
(a) Annual Consideration of Cancelling Any Regular City Council Meetings During the Summer of 2022. (City Manager)
City Manager Reina Schwartz presented the report.
Following questions by the City Council, Mayor Cloven opened the public hearing; no comments were offered.
It was moved by Vice Mayor Tillman, seconded by Councilmember Wolfe, to cancel the regular City Council Meetings of July 5, 2022 and September 6, 2022. (Passed 5-0).
10. CLOSED SESSION - None.
11. COUNCIL ITEMS
Councilmember Diaz requested a future agenda item to include consideration of an additional disabled parking spot downtown.
ADJOURNMENT- on call by Mayor Cloven, the City Council adjourned its meeting at 7:34 p.m.
The next regularly scheduled meeting of the City Council will be May 31, 2022.
City Council Minutes May 17, 2022 Page 3
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Respectfully submitted,
Neut Calder
Janet Calderon, City Clerk
APPROVED BY THE CLAYTON CITY COUNCIL
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City Council Minutes May 17, 2022 Page 4