MINUTES
OF THE
REGULAR MEETING
CLAYTON CITY COUNCIL
TUESDAY, May 16, 2023
CALL TO ORDER THE CITY COUNCIL - The meeting was called to order at 7:00 p.m. by Mayor Wan held via a hybrid meeting format, live in-person, and Zoom videoconference and broadcast from Hoyer Hall, Clayton Community Library, 6125 Clayton Road, Clayton, PLEDGE OF ALLEGIANCE - Led by Mayor Wan.
PUBLIC COMMENT ON NON-AGENDA ITEMS
Scott Denslow expressed his concern of availability of the City Council at the upcoming Pride Parade taking place on June 4.
Mayor Wan closed public comment.
CONSENT CALENDAR
Councilmember Cloven pulled Item 4(a) for a separate discussion.
Councilmember Trupiano pulled Item 4(d) for a separate discussion.
Mayor Wan requested Agenda Item 5 Recognitions and Presentations take place prior to the Consent Calendar.
5. RECOGNITIONS AND PRESENTATIONS
(a) Certificates of Recognition to public school students for exemplifying the "Do the Right Thing" character trait of "Integrity" during the months of March and April 2023. (Councilmember Cloven)
Councilmember Cloven and Mt. Diablo Elementary School Principal Katie Sanchez and 5" grade teacher Ms. Fail presented certificates to Reagan Stice and Adrianna Lopez.
Councilmember Cloven and Diablo View Middle School Principal Peter Fong presented certificates to Tayler Laton and Valerie Huerta.
(b) Unsung Hero Award presented to Tamara and Bob Steiner, The Clayton Pioneer, Celebrating 20 Years as Clayton's Local News Source.
(Councilmembers Cloven and Tillman)
City Council Minutes May 16, 2023 Page 1
Councilmember Cloven and Councilmember Tillman presented "Unsung Hero" certificate to Tamara and Bob Steiner, The Clayton Pioneer, Celebrating 20 Years as Clayton's Local News Source.
(c) Welcome and Recognition of New Local Businesses. (City Manager) Mayor Wan welcomed local business owners an opportunity to introduce their business to the community.
CONSENT CALENDAR CONTINUED
Following questions and comments by the City Council, Mayor Wan opened the public comment.
Rosy Straka expressed concern of the actual costs of putting on the Classic Car Show.
Mayor Wan closed public comment.
It was moved by Councilmember Tillman, and seconded by Councilmember Trupiano, to approve the Consent Calendar items 4(b) - 4(e), as submitted. (Passed (a) Information Only - No action needed
2023 Wednesday Night Clayton Classic Car Show Schedule. (b) Approved the minutes of the City Council's regular meeting of May 2, 2023. (City Clerk)
(c) Approved the Financial Demands and Obligations of the City. (Finance Director) (d) Adopted Resolution No. 27-2023 Approving the City's Local Transportation Improvement Project For Fiscal Year 2023/24 Involving Road Maintenance and Rehabilitation Account - Local Streets and Roads Funds (RMRA-LSR; SB1) (City Engineer) (e) Adopted Resolution No. 28-2023 and Resolution No. 29-2023 Accepting the Public Improvements of the Diablo Meadows Subdivision #9536 and Offer for Dedication in Fee of Parcel G in the form of an additional ten-foot-wide portion of Mitchell Canyon Road Right of Way from Civic Clayton LLC, Civil Property Group, Inc. (Known as Denova Homes).
(City Engineer)
Item 4(a) pulled for a separate discussion
(a) Information Only - No action needed.
2023 Wednesday Night Clayton Classic Car Show Schedule.
Councilmember Cloven requested this item be tabled and brough back to a future meeting, as he is interested in seeing how this event was established.
City Council Minutes May 16, 2023 Page 2
Vice Mayor Diaz provided a brief history of the event.
Item 4(d) pulled for a separate discussion
(d) A Resolution Approving the City's Local Transportation Improvement Project For Fiscal Year 2023/24 Involving Road Maintenance and Rehabilitation Account - Local Streets and Roads Funds (RMRA-LSR; SB1) (City Engineer)
Councilmember Trupiano requested clarification on some of the procedures in street selection and materials used in resurfacing the streets.
City Engineer Theis provided a brief overview of the process of street selection and materials used in resurfacing.
6. REPORTS
Mayor Wan introduced Bret Prebula, Clayton's new City Manager. (a) City Manager Bret Prebula is excited for this opportunity and thanked Ron Bernal for his service as Interim City Manager. He also noted Mr. Bernal will be working on a few special projects in the next few weeks.
7. PUBLIC HEARINGS - None.
ACTION ITEMS
(a) Receive the Fiscal Year 2020/21 and Fiscal Year 2021/22 Annual Citizens Oversight Report by the Trails and Landscape Committee for Measure H, Citywide Landscape Maintenance District. (City Manager)
Erin Bennett, Chair, Trails and Landscaping Committee presented the report.
Coming uneas were feedy the cy Counci, Mayor Wan opened the public COUNCIL ITEMS - None.
10. COUNCIL REPORTS
(a) City Council - Reports from Council liaisons to Regional Committees, Commissions, and Boards.
Councilmember Trupiano met with the City Manager, met with the Interim City Manager, attended the Clayton Community Library Foundation, attended the Contra Costa County Mayors' Conference, attended the East Contra Costa Habitat Conservancy board City Council Minutes May 16, 2023 Page 3
meeting, attended the Concerts in The Grove, and attended the Clayton Budget and Audit Committee meeting.
Vice Mayor Diaz attended the County Connection Administration of Finance Committee meeting, attended the Contra Costa County Mayors' Conference, attended the Clayton Historical Society Event, attended the City of Pittsburg Classic Car Show, met with the Interim City Manager, attended the Concerts in The Grove, noted Peace Officers' Memorial Day and Police Week, and met with the City Manager.
Councilmember Tillman met with the City Manager, attended the Contra Costa County Mayors' Conference, attended the Clayton Trails and Landscaping Committee meeting, attended the Cal Cities East Bay Division meeting, attended the Clayton Pride Committee meeting, met with the Interim City Manager, and had a milestone birthday.
Councilmember Cloven attended the TRANSPAC meeting, attended the Concerts in The Grove, attended the Clayton Pride Committee meeting, and thank Ron Bernal for his service to the Clayton community.
Mayor Wan attended the Budget and Audit Committee meeting, met with the City Manager, met with the Interim City Manager, attended the Contra Costa County Mavors' Conference, and announced the city is accepting applications for Planning Commissioner.
11. CLOSED SESSION - None.
12. ADJOURNMENT - on call by Mayor Wan, the City Council adjourned its meeting at 8:31 p.m.
# # # # #
Respectfully submitted,
Janet Carder
Janet Calderon, City Clerk
APPROVED BY THE CLAYTON CITY COUNCIL
Jeff Wan, Mayor
City Council Minutes May 16, 2023 Page 4