Significance. The existing signal systems are using outdated technology that lacks interconnectivity without fiber optics and/or ethernet based communication making traffic signal synchronization and coordination nearly impossible. This Countywide SMART Signals project will unify the major traffic corridors in an interconnected system with the ability to monitor traffic conditions in real-time and assist in managing traffic during major incidents that cause disruptions to the normal flow of traffic.
Each upgraded signalized intersection will receive updates in the controller cabinet, video/radar detection, cellular and ethernet level communication, pan-tilt-zoom cameras, and traffic management system that improves synchronization, emergency vehicle/transit priority, and video analytics.
CCTA will utilize local Measure J funding for the planning and environmental study phases of the project. CCTA will also be the lead in designing, bidding, constructing, and inspecting the implementation of the SMART signals project. Each local agency needs to provide its local match contribution to CCTA; therefore, a proposed funding agreement has been distributed to each city for approval. Staff have reviewed the funding agreement and collaborated with CCTA staff to make some requested adjustments. The focus of the funding agreement is to secure local match commitments from each city prior to starting design of the project. A separate Operation and Maintenance Agreement will be drafted later this year to detail when a regional operation of the signals will be implemented and the level of maintenance to be performed by each city to ensure proper connectivity. The signal upgrades are expected to be designed in 2024 and constructed in 2025.
FISCAL IMPACT
The City will contribute $55,804 of local funds from its Capital Improvement Fund (#303) for its local match contribution (11.47%) to be combined with $430,813 (88.53%) of federal OBAG3 grant funds for a total design and construction cost of $486,617.00 for SMART Signal upgrades at four intersections within the City of Clayton. The recently approved Capital Improvement Plan includes adequate funding for the local match ($56,000) and anticipated City Engineer oversight and administration costs ($20,000). The City’s local match is expected to be submitted to CCTA by the end of December 2023.
Attachments: Funding Agreement
Informational Flyer
CIP Worksheet
FUNDING AGREEMENT 636
Countywide Smart Signals Design and Construction Phases
FUNDING AGREEMENT NO. 636
BETWEEN
THE CONTRA COSTA TRANSPORTATION AUTHORITY
AND
THE CITY OF CLAYTON
FOR COST SHARING COMMITMENTS TO DESIGN AND CONSTRUCT THE
COUNTYWIDE SMART SIGNALS PROJECT
This Agreement is made and entered into on ______________, 2023 by the City of Clayton, a California municipal corporation, hereinafter referred to as ("CITY"), and the CONTRA COSTA TRANSPORTATION AUTHORITY, a transportation authority organized under the laws of the State of California, hereinafter referred to as (“CCTA” or "AUTHORITY"). CITY and AUTHORITY are collectively referred to herein as the “Parties” and each individually as a “Party.”
RECITALS
1. AUTHORITY is the project sponsor and designated lead agency for implementing the Countywide Smart Signals Project within Contra Costa County, hereinafter referred to as “PROJECT”, which is a program to install signal system and intelligent transportation system (ITS) equipment upgrades to key identified intersections within Contra Costa County cities with the objective to coordinate and synchronize the timing of the signals.
2. AUTHORITY is the recipient of the Metropolitan Transportation Commission’s (MTC’s) One Bay Area Cycle 3 (OBAG 3) funds for design, construction, and deployment of the PROJECT.
3. CITY and AUTHORITY have identified 4 intersections to recommend for signal system and intelligent transportation system (ITS) equipment upgrades for inclusion in the PROJECT estimated at Four Hundred Eighty-Six Thousand Six Hundred Seventeen Dollars and Zero Cents ($486,617.00) (See Exhibit A).
4. CITY agrees to provide AUTHORITY with the minimum 11.47% local matching funds to the OBAG 3 funds in the amount of Fifty-Five Thousand Eight Hundred Four Dollars and Zero Cents ($55,804.00) in Fiscal Year 2023-24 to pay for the design and installation of upgraded equipment located within CITY’s right-of-way and cost of construction as part of the PROJECT.
5. CITY and AUTHORITY agree that the final matching funds requirements may be adjusted accordingly based on the final actual design and construction costs incurred and will be reconciled at certain PROJECT milestones, as agreed to and defined by the Parties in Exhibit A attached.
NOW, THEREFORE, in consideration of the foregoing, the AUTHORITY and CITY do hereby agree as follows:
FUNDING AGREEMENT 636
Countywide Smart Signals Design and Construction Phases
SECTION I
CITY AGREES:
1. To provide AUTHORITY matching funds for upgrading equipment and construction costs for the City’s portion of the PROJECT in an amount of Fifty-Five Thousand Eight Hundred Four Dollars and Zero Cents ($55,804.00), which represents 11.47% of the OBAG3 funds of Four Hundred Eighty-Six Thousand Six Hundred Seventeen Dollars and Zero Cents ($486,617.00), no later than thirty (30) days from receiving an invoice from AUTHORITY.
2. To work collaboratively with AUTHORITY, which includes, but is not limited to, design and approval of PROJECT plans, review and approval of construction bids, review and approval of change orders, working with contractors and sub-contractors to name AUTHORITY as additional insured and indemnity AUTHORITY, project management services, and construction services to implement the PROJECT.
SECTION II
AUTHORITY AGREES:
1. To lead the development process including planning, design, construction, and deployment of the PROJECT, as described in Exhibit A and the Operations and Maintenance Agreement which is to be negotiated by the CITY and AUTHORITY following execution of this Agreement.
2. To submit an invoice to CITY for an amount of Fifty-Five Thousand Eight Hundred Four Dollars and Zero Cents ($55,804.00) prior to December 31, 2023 or at the completion of the PROJECT, whichever occurs sooner.
3. To work collaboratively with CITY, which includes, but is not limited to, design and approval of PROJECT plans, review and approval of construction bids, review and approval of change orders, working with contractors and sub-contractors to name CITY as additional insured and indemnity CITY, project management services, and construction management services to implement the PROJECT.
SECTION III
IT IS MUTUALLY AGREED:
1. (a) That the cost to complete PROJECT is only an estimate and may require adjustments depending on the final cost. At certain PROJECT milestones as defined and agreed to by the Parties in Exhibit A, AUTHORITY shall provide CITY with regular financial statements which state the current itemized total cost of the PROJECT. If, during any of these PROJECT milestones, the AUTHORITY determines that the match amount provided by CITY is exceeded, it will notify and seek approval of CITY to provide additional matching funds. Completion of the Project is defined as FUNDING AGREEMENT 636
Countywide Smart Signals Design and Construction Phases
when AUTHORITY accepts and certifies that all phases of the PROJECT construction–including but not limited to installation, deployment, and activation of equipment–are completed. (b) If AUTHORITY determines that the match amount provided by CITY exceeded the amount needed to complete the PROJECT then AUTHORITY will refund CITY the balance of the original match amount provided by CITY as indicated in paragraph 1 of Section I.
2. Term: This Agreement will remain in effect through December 31, 2028, or at the completion of the PROJECT, whichever occurs first, or until discharged as provided in Paragraph 3 below or as a result of paragraph 12 below.
3. Discharge: This Agreement shall be subject to discharge as follows:
a. Either Party may terminate this Agreement at any time and for any reason, until construction of the PROJECT begins. If, at the time the Agreement is terminated, the design plans for PROJECT are completed, the Parties shall each be entitled to use of the design plans, other than for breach. Either Party may terminate by giving written notice of termination to the other Party which shall specify both the cause and the effective date of termination. Notice of termination under this provision shall be given at least ninety (90) days before the effective date of such termination.
Once construction of the PROJECT begins, neither party may terminate this Agreement unless there is a material breach, as addressed in paragraph 3(b) below. b. This Agreement may be terminated by either Party for a material breach of any obligation, covenant, or condition hereof by the other Party, upon written notice to the breaching Party. With respect to any breach which is reasonably capable of being cured, the breaching Party shall have 30 days from the date of the written notice to initiate steps to cure. If the breaching party diligently pursues cure, such party shall be allowed a reasonable time to cure, not to exceed sixty (60) days from the date of the initial notice, unless a further extension is granted by the non-breaching Party. Upon termination, the non-breaching Party retains the same rights as a Party exercising its right to terminate under the provisions of paragraph 3(a), except that the terminating Party also retains any remedy for breach of the Agreement or any unperformed balance. c. This Agreement may be terminated at any time upon mutual consent of both Parties in writing.
d. In the event of termination, AUTHORITY shall reimburse CITY, for any overpayment by CITY based on the difference between actual cost share and estimated cost share. In no event shall the maximum expenditure allowed under this Agreement, as it may be adjusted by a written amendment signed by both Parties, be exceeded.
4. Indemnity: It is mutually understood and agreed, relative to the reciprocal indemnification of AUTHORITY and CITY:
a. That neither AUTHORITY, nor any officer or employee thereof, shall be responsible for, and CITY shall fully indemnify and hold harmless AUTHORITY against, any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction by CITY under the Agreement. It is also understood and FUNDING AGREEMENT 636
Countywide Smart Signals Design and Construction Phases
agreed that pursuant to Government Code Section 895.4, CITY shall fully indemnify and hold the AUTHORITY harmless from any liability imposed for injury as defined by Government Code Section 810.8 occurring by reason of anything done or omitted to be done by CITY under this Agreement or in connection with any work, authority, or jurisdiction delegated to CITY under this Agreement.
b. That neither CITY, nor any officer or employee thereof, shall be responsible for, and AUTHORITY shall fully indemnify and hold harmless CITY against any damage or liability occurring by reason of anything done or omitted to be done by AUTHORITY under or in connection with any work, authority, or jurisdiction by AUTHORITY under the Agreement. It is also understood and agreed that pursuant to Government Code Section 895.4, AUTHORITY shall fully indemnify and hold the CITY harmless from any liability imposed for injury as defined by Government Code Section 810.8 occurring by reason of anything done or omitted to be done by AUTHORITY under this Agreement or in connection with any work, authority, or jurisdiction delegated to AUTHORITY under this Agreement.
5. Notices: Any notice which may be required under this Agreement shall be in writing, shall be effective when received, and shall be given by personal service, or by certified or registered mail, return receipt requested, to the addresses set forth below, or to such addresses which may be specified in writing to the parties hereto.
Bret Prebula
City Manager
6000 Heritage Trail
Clayton, CA 94517
Timothy Haile
Executive Director
Contra Costa Transportation Authority
2999 Oak Road, Suite 100
Walnut Creek, CA 94597
6. Additional Acts and Documents: Each Party agrees to do all such things and take all such actions, and to make, execute and deliver such other documents and instruments, as shall be reasonably requested to carry out the provisions, intent and purpose of this Agreement.
7. Integration: This Agreement represents the entire Agreement of the Parties with respect to the subject matter hereof. No representations, warranties, inducements or oral agreements have been made by any of the Parties except as expressly set forth herein, or in other contemporaneous written agreements.
8. Amendment: This Agreement may not be changed, modified or rescinded except in writing, signed by all Parties hereto, and any attempt at oral modification of this Agreement shall be void and of no effect.
9. Independent Agency: AUTHORITY renders its services under this Agreement as an independent agency. None of the AUTHORITY’s agents or employees shall be agents or employees FUNDING AGREEMENT 636
Countywide Smart Signals Design and Construction Phases
of the CITY.
10. Assignment: This Agreement may not be assigned, transferred, hypothecated, or pledged by any Party without the express written consent of the other Party.
11. Binding on Successors, etc.: This Agreement shall be binding upon the successor(s), assignee(s) or transferee(s) of the AUTHORITY or CITY as the case may be. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this Agreement other than as provided above.
12. Severability: Should any part of this Agreement be determined to be unenforceable, invalid, or beyond the authority of either Party to enter into or carry out, such determination shall not affect the validity of the remainder of this Agreement which shall continue in full force and effect; provided that, the remainder of this Agreement can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the Parties.
13. Limitation: All obligations of AUTHORITY under the terms of this Agreement are expressly subject to the AUTHORITY's continued authorization to collect and expend the sales tax proceeds provided by MEASURE C and MEASURE J. If for any reason the AUTHORITY's right to collect or expend such sales tax proceeds is terminated or suspended in whole or part, the AUTHORITY shall promptly notify CITY, and the Parties shall consult on a course of action to determine how to accomplish the PROJECT or if this Agreement should be terminated. If, after sixty (60) working days following the termination or suspension of AUTHORITY’S ability to collect and expend sales tax proceeds, a course of action is not agreed upon by the Parties, this Agreement shall be deemed terminated by mutual or joint consent; provided, that any obligation to fund from the date of the notice shall be expressly limited by and subject to (i) the lawful ability of the AUTHORITY to expend sales tax proceeds for the purposes of the Agreement; and (ii) the availability, taking into consideration all the obligations of the AUTHORITY under all outstanding contracts, agreements to other obligations of the AUTHORITY, of funds for such purposes.
14. No Third Party Beneficiaries: This Agreement is not for the benefit of any person or entity other than the parties.
15. Dispute Resolution: The Parties shall work together in the spirit of good faith and cooperation to successfully implement this Agreement. Should a substantive disagreement arise between the Parties, the disagreement shall immediately be raised between the Parties. Prior to initiating any legal action, the Parties agree to meet in good faith to attempt to resolve any dispute, including but limited to meetings between executive management and participating in voluntary and non-binding mediation. The Parties shall jointly select and engage the effort of a mediator to help resolve the dispute. The Parties shall equally share the costs of the mediator. If the issue is still unresolved thirty (30) days after dispute resolution efforts have begun, either Party may bring a legal action seeking resolution of the disagreement. However, any and all legal actions may only be brought if the preceding dispute resolution process has been satisfied.
16. Venue: This Agreement and all work performed thereunder shall be interpreted under and pursuant to the laws of the State of California. The Parties agree that the jurisdiction and venue of any dispute arising under this Agreement shall be the Superior Court of Contra Costa County.
FUNDING AGREEMENT 636
Countywide Smart Signals Design and Construction Phases
17. Counterparts: This Agreement may be executed in any number of original counterpart signature pages, and each counterpart signature page shall be attached to and incorporated into this original Agreement.
CONTRA COSTA TRANSPORTATION
CITY OF CLAYTON AUTHORITY
By: By:
Jeff Wan, Mayor Federal Glover, Chair
ATTEST:
By: By:
Janet Calderon, City Clerk Tarienne Glover, Clerk of the Board APPROVED as to form:
By: By:
Mala Subramanian, City Attorney Fennemore Wendel, Legal Counsel FUNDING AGREEMENT No. 636
Exhibit A City of Clayton
FUNDING AGREEMENT NO. 636
between
The Contra Costa Transportation Authority
and
The City of Clayton
EXHIBIT A
DESCRIPTION OF THE PROJECT
BACKGROUND
The PROJECT in Contra Costa County is a CCTA led countywide project to upgrade traffic signal system and communication systems throughout its 19 cities and unincorporated communities.
Contra Costa County is home to 19 cities/towns, in addition to numerous unincorporated communities. There are approximately 1400 traffic signals within the County, some Caltrans-owned and others city-owned. Most of these traffic signals are located either along major arterials, including State Routes, identified as Routes of Regional Significance (RSS) or other major and minor arterials in the cities/towns.
The project will develop, manage, and implement Intelligent Transportation System (ITS) initiatives such as upgrading the existing legacy systems, providing interconnectivity throughout Contra Costa County signal systems and enhance the sharing of real-time information between agencies and the public.
The existing traffic signal systems in most jurisdictions located within Contra Costa County are legacy systems and are outdated or antiquated compared to newer traffic signal systems. These signal systems currently lack the communication infrastructure such as fiber and cellular/wireless-based communication, which makes it difficult to implement traffic signal synchronization and coordination between traffic signals along an arterial. Most corridors do not currently include Signal Control and Prioritization (SCP) technologies to promote transit usage to reduce delay and travel times for transit vehicles and reduce response time for emergency vehicles.
These deficiencies result in severe traffic congestion within the cities/towns and may result in spillover onto freeways and cause a chain reaction of congestion along local arterials. The current system contributes to overall commuter travel times and delays, increases greenhouse gas emissions and fuel consumption, as well as incidents and collisions. These deficiencies were documented following extensive discussions with the cities and towns regarding traffic signal operation within the Contra Costa County.
CCTA and the project stakeholders have initially identified these deficiencies, which are translated as the following project goals: 1) Improve safety and minimize crashes, injuries, and fatalities between motorists, bicyclists, and pedestrians; 2) Optimize mobility along major corridors and RRS; and 3) Advance to Smart City and Internet of Things (IOT) solutions.
PROJECT ELEMENTS
FUNDING AGREEMENT No. 636
Exhibit A City of Clayton
The Smart Signals project will develop, manage, and implement ITS initiatives that improve the safety and efficiency of multimodal mobility, maximize highway and arterial system throughput, and improve operational efficiency, safety, and reduce environmental impact throughout the County. By upgrading the existing legacy systems and providing interconnectivity throughout Contra Costa County signal systems, the County’s traffic signal systems can be prepared for future emerging technologies including connected and/or autonomous vehicles, big data, integrated corridor management (ICM), enable implementation of incident management strategies and Smart Cities initiatives. This solution can enhance the sharing of real-time information between agencies and the public using existing and next generation ITS technologies.
The upgraded traffic signal systems and signal interconnect will help smooth traffic flow and ease recurring traffic congestion by expanding mode choice options and reducing travel time on local streets and roads. Upgraded traffic signals will benefit pedestrians and transit commuters by reducing wait times at intersections, improving total travel time for all modes while making transit and pedestrian more viable transportation options. The Smart Signal systems would also improve the safety of pedestrians, bicyclists, vulnerable road users, and people with disabilities by deployment of detection systems.
To accomplish these goals, CCTA is applying a Smart Signal approach that will include the implementation of ITS equipment, including upgraded traffic signal controllers and cabinets, upgraded Advanced Traffic Management System (ATMS) for each agency to provide remote command and control from a centralized Traffic Management Center (TMC) or Traffic Operations Center (TOC) location, Closed-circuit Television (CCTV) cameras, SCP for transit and emergency vehicles, and vehicle detection systems deployed on predefined designated arterials and state routes.
These improvements will provide local cities and Caltrans day-to-day county-wide traffic management capabilities in addressing recurrent traffic congestion, as well as provide CCTA capabilities for managing the system during non-recurring traffic congestion caused by diverted traffic due to major incidents on the freeway or during any evacuation efforts.
The PROJECT’s key features and benefits include but are not limited to some of the following:
• Providing infrastructure for a countywide traffic management system • Upgrading local signal controllers and signal system hardware, software, and firmware • Deploying bicycle and pedestrian detection software for vulnerable road user protection • Providing SCP, including Transit Signal Priority (TSP) and Emergency Vehicle Preemption (EVP) capabilities
• Enabling local event management signal timing options • Taking a proactive approach to safety by identifying “near miss” situations for analysis • Enabling cities and CCTA to proactively manage day-to-day traffic • Enabling cities to proactively manage traffic on local streets that has diverted off the freeway due to a major freeway incident
• Identifying alternative routes with timing optimized for incident management • Allowing shared control and operation, improving cross jurisdictional traffic management • Allowing cities/CCTA access to monitor all CCTV cameras and traffic signals for the purpose of optimizing day-to-day operations
Deployment of the Smart Signals Project is expected to result in operational and safety improvements FUNDING AGREEMENT No. 636
Exhibit A City of Clayton
for all modes of transportation, such as:
• Decrease in travel time
• Decrease in total delay
• Reduction in number of stops
• Reduction in secondary accidents
• Decrease in fuel consumption and greenhouse gas emissions • Promotion of transit ridership
• Reduction of response time for emergency vehicles
When operating together, these enhancements increase safety and reliability, and support environmental sustainability, economic development, and equitable access for all travelers.
CITY OF CLAYTON ELEMENTS
The signals located at the following intersection are included in the Project and are proposed to receive Smart Signal upgrades. (See Table 1below)
Table 1: City of Clayton PROJECT Intersections
LIST OF INTERSECTIONS
Signal No. Primary Street Secondary Street
1 Clayton Rd Washington Blvd
2 Clayton Rd Parking lot of Church
3 Clayton Rd El Camino Dr
4 Clayton Rd Mitchell Canyon Rd
The recommended upgrades for signals located in Clayton include:
• Signal controller firmware updates
• Video/Radar detection
• Cellular Communications
• Pan-Tilt-Zoom (PTZ) cameras
• An Advanced Traffic Management System (ATMS)
• Traffic signal synchronization
• Emergency Vehicle Preemption (EVP)
• Transit Signal Priority (TSP), and
• Video Analytics.
Based on preliminary estimates, the upgraded equipment, including cost of construction, is shown below. The City is responsible to provide the minimum 11.47% match. • Total Number of Signals – 4
• Total funding – $486,617
• Local match required – $55,804 (11.47%
CONTRA COSTA COUNTYWIDE SMART SIGNALS
Contra Costa Transporta�on Authority (CCTA) is leading a Countywide Smart Signals Project (Project) to upgrade traffic signal and communica�on systems at 328 intersec�ons within Contra Costa County throughout the 19 ci�es/towns and unincorporated communi�es located along major arterial streets and roads designated as Routes of Regional Significance.
PURPOSE + NEED | Exis�ng traffic
signal systems in most ci�es within Contra
Costa County consist of outdated legacy
systems that lack fiber and/or ethernet
base communica�on making traffic signal
synchroniza�on and coordina�on
between traffic signals difficult.
Addi�onally, most corridors need Signal
Control and Priori�za�on (SCP)
technologies that can promote transit
usage and mode shi�. These opera�onal
deficiencies result in severe traffic
conges�on within the ci�es which can
also lead to spillover on the freeways;
increasing commuter travel �mes,
greenhouse gas emissions, fuel
consump�on, and accidents.
SOLUTION | Implementa�on of the planned Intelligent Transporta�on System (ITS) elements will unify Contra Costa County’s signal technology and communica�on systems to op�mize traffic flow. It will provide an interconnected Advanced Traffic Management System (ATMS) with the ability to monitor traffic condi�ons in real-�me, safely, and efficiently manage incidents, and share informa�on between agencies and the public.
BENEFITS
SAFETY
Upgrading traffic signal equipment
and applying smart control
systems at intersec�ons will:
► Improve emergency service
response �me;
► Help first responders and law
enforcement manage traffic or
crime incidents; and
► Implement Video analy�cs
that can iden�fy near miss
situa�ons, prevent future
occurrences, and reduce
secondary accidents.
OPERATIONAL
IMPROVEMENTS
Signal synchroniza�on and
implementa�on of SCP
technologies will:
► Smooth traffic flow and
reduce idling;
► Improve speed management
(mul�-modal);
► Decrease travel �me and total
delay;
► Reduce greenhouse gas
emissions; and
► Increase transit reliability by
improving on-�me service.
TRAFFIC MANAGEMENT
ENHANCEMENTS
Shared control and improved cross
jurisdic�onal traffic management will:
► Provide ci�es and Caltrans access to
monitor all videos and signals in
real-�me;
► Op�mize day-to-day traffic
opera�ons and manage local events
through signal �ming op�ons;
► Effec�vely manage arterial traffic
during major incidents on the
freeway, evacua�ons, or major
events; and
► Enable ci�es to priori�ze transit and
emergency vehicles.
The goals of the project are to improve safety, optimize mobility, prepare for emerging transportation technologies, and advance Smart Cities.
CONTACT | John Hoang, Director, Planning - CCTA
Phone: 925.256.4729 I E-mail: [email protected]
KEY PROJECT FEATURES
►Traffic signal system upgrades
►ATMS upgrades for each agency to provide
remote command and control at a centralized
Traffic Management Center (TMC) loca�on
►Close Circuit Television (CCTV) cameras
►Pedestrian and bicycle detec�on system
►Shared control and opera�on to allow cross
jurisdic�onal traffic management
►Automated data collec�on
►SCP for transit and emergency vehicles
►Vehicle detec�on system on designated
arterials and state routes
FUNDING + SCHEDULE
Project Phase Total Cost Fund Source Start Date
Planning/ Conceptual $250,000 Measure J Jul-22
Environmental Studies (PA&ED) $440,280 Measure J Mar-23 Design Engineering (PS&E) $1,651,050 Local Match, OBAG 3* Sep-24 Construc�on $28,433,092 Local Match, OBAG 3, LPP-F** Sep-25 Total $ 30,774,422
*One Bay Area Grant (OBAG) 3 federal funding provided by Metropolitan Transportation Commission (MTC). ** Local Partnership Program – Formulaic (LPP-F) state funding provided by California Transportation Commission (CTC).
STAKEHOLDERS
An�och Brentwood Clayton Concord Danville
El Cerrito Hercules Lafayete Mar�nez Moraga
Oakley Orinda Pinole Pitsburg Pleasant Hill
Richmond San Pablo San Ramon Walnut Creek Contra Costa County The project is being implemented in collaboration with Central Contra Costa Transit Authority (County Connection), Eastern Contra Costa Transit Authority (Tri Delta Transit), Western Contra Costa County Transit (WestCAT), Alameda-Contra Costa Transit District (AC Transit), Bay Area Rapid Transit (BART), California Department of Transportation (Caltrans), and MTC.
Capital Improvement Plan
City of Clayton, California
'22/'23 '26/'27 thru
Description
CCTA led project - coordination with all cities/town within the county. Each City must provide 11.47% local match toward the design and construction fo these signal upgrades which include cellular connectivity, video camers, emergency preemption, improved detection.
Project # 2305
Justification
Improve smart technology at signalized intersection to improve efficiency and real time responsiveness.
Useful Life
Project Name CCTA Smart Signal Upgrades
Category Transportation/Drainage
Type Unassigned
Contact Engineering
Department Engineering
Total Project Cost: $506,813
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total Planning/Design 20,000 20,000
Construction 486,813 486,813
Total 506,813 506,813
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total Fund 201 Gas Tax (HUTA) 20,000 20,000
Fund
Fund 230 Restricted Grant 430,813 430,813
Fund 303 Capital Projects 56,000 56,000
Total 506,813 506,813
2022-2023 CIP
6 Agenda Item: 8(c)
1 STAFF REPORT
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: Bret Prebula, City Manager
DATE: July 18, 2023
SUBJECT: Provide Direction To Staff On Pursuing Opportunities For Cell Tower Leases ______________________________________________________________________
RECOMMENDATION
Staff is seeking direction from the City Council on the desire to pursue cell tower leases in order to drive increased citywide coverage for wireless services as well as revenue generation for the City.
BACKGROUND
In many jurisdictions throughout the Country wireless service providers approach the local jurisdictions when it would benefit the wireless service provider to add wireless services equipment on city property. In many cases, but not all, the wireless services provider would be attaching their equipment to an already existing electricity (PGE) pole. In many cases the lease with the City can involve a ground lease and/or a lease for the existing pole if owned by the City and not another entity, i.e. PGE. This is common practice throughout the Country and typically does not create any identifiable downside for the community.
DISCUSSION
The City from time to time is approached by wireless services providers to negotiate a lease for the use of city property to install wireless services equipment. The City has not come to City Council to get clear policy direction on this issue, thus the item before you today. Staff believes this would be a net benefit to the City and community as the City Manager would be able to negotiate the agreements under his authority and begin to create a relationship with the wireless services providers to enhance capacity in service to the community while adding small but valuable additional revenue streams to the General Fund.
FISCAL IMPACTS
Subject: Adopt a Resolution Authorizing the City Manager to Sign All Documents Related to Obtaining and Implementing Granicus Agenda Management Software and Any Necessary Budget Amendments Date: July 18, 2023
2 The agreement with the wireless services provider would be a net positive for the City in two main ways; 1) the city would see direct revenue from the agreement, typically ranging from $12,000-$25,000 per year depending on the square footage of lease required 2) the community would gain increased wireless services coverage by the specific provider adding the capacity to the system. The typical lease is approximately 25 years although it can vary from lease to lease.
ATTACHMENTS
None
Agenda Item: 8(d)
1 STAFF REPORT
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: Jim Warburton, Maintenance Supervisor
DATE: July 18, 2023
SUBJECT: Approve On-call Citywide Service Contract with Waraner Brothers Tree Service
___________________________________________________________________________
RECOMMENDATION
City Staff recommends that the City Council authorize the City Manager to execute an OnCall Citywide Tree Service Contract with Waraner Brothers Tree Services of Clayton, CA for a total annual contract limit of $200,000 for the period of July 1, 2023 to June 30, 2024 with up to three one-year renewals by mutual agreement.
BACKGROUND
The city owned trees are a major asset to the City of Clayton’s beauty. They provide shade in the summer months and protection from winds and rain in the winter. They also provide a sound barrier between city streets and the neighboring houses from our roadways.
It is essential to raise these mature tree canopies to 14 feet; trim back from harm’s way of large trucks; and to periodically thin out limbs to prevent branches from breakage. The majority of these trees were trimmed last fiscal year to prevent this type of damage. In addition to the ongoing need for an on-call tree contractor for routine maintenance, there are times when other trees in the city require care or raising due to unforeseen incidents and acts of nature.
On May 10, 2023, the City issued a Request for Proposals (RFP) for Tree Work in Clayton by directly outreaching to 7 firms and publishing the RFP on the City’s website. The RFP solicited proposals/quotes from qualified tree service companies to perform on-call annual and emergency tree work for fiscal year 2023-2024. The deadline to submit proposals was June 9, 2023 at 5:00 p.m. The City received quotes from three firms: Atlas Tree Service, Hamilton Tree Service, and Waraner Brothers Tree Service. Staff evaluated the proposals and determined all three firms were qualified and were ranked based on the best value to the City. 2 DISCUSSION
The arterial roadway landscaping and Creekside trail areas are located within and funded by the Landscape Maintenance Assessment District (LMD). There is a need to clear dead brush, trim trees along the trail system and creek areas within the LMD. City staff does not have the equipment or the manpower to provide these services to the community; therefore, it is necessary to seek contracted services for this work.
The City’s park trees are in need of trimming, raising, and thinning. Over time the trees have increased in size, height, and density. City staff do not have the equipment or staff to provide this level of service to the community.
During the RFP process, City staff requested hourly rates for a three-person crew (2 ground persons, 1 tree climber) and equipment consisting of: high ranger bucket truck, box truck, and chipper. Staff also verified references from public agencies for the three firms as part of the evaluation process.
FISCAL IMPACTS
Financial resources have been budgeted in the above described accounts to fund this work.
RECEIPT OF 3 QUOTES
1. Waraner Brothers Tree Service – Combined Hourly Rate $615.00 for Planned Work and $875.00 for Emergency Call Out Work
2. Atlas Tree Service – Combined Hourly Rate $650.00 and $850.00 for Emergency Call Out Work
3. Hamilton Tree Service – Combined Hourly Rate $705.00 and $846.00 for Emergency Call Out Work
ATTACHMENTS
Attachment 1: Contract authorizing services with Waraner Brothers Tree Service for the following work appropriation as listed below:
a) Trim trees on Clayton Road, Marsh Creek Road, and Oakhurst Drive. Thin and remove dead wood, remove fallen trees and obstructions from creeks and trails within the boundaries of the Landscape Maintenance district (Fund 210-7440- 00)
b) Trim trees in Lydia Lane Park, North Valley Park and Stranahan Park (Fund 101-7440-03)
c) Trim trees in The Grove Park (Fund 211-7440-00)
d) Trim trees in Clayton Community Park (Fund 101-7440-09) 1 of 2
RESOLUTION NO. XX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAYTON
AWARDING A CONTRACT FOR ON-CALL TREE SERVICE
WHEREAS, the City of Clayton has an abundance of mature trees that contribute to the City’s natural aesthetic;
WHEREAS, the City Council has the authority to award a contract for on-call tree service; WHEREAS, the City issued a request for proposals for tree service and determined all respondents were qualified to perform professional tree service; WHEREAS, the budgeted not-to-exceed contract amount for tree service in Fiscal Year 2023/24 is $200,000; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Clayton hereby award an on-call tree service contract to Waraner Brothers Tree Service effective July 19, 2023 for a period of one year with the option of one-year extensions for up to three years ending June 30, 2027.
ADOPTED ON July 18, 2023 by the City Council of the City of Clayton by the following vote count:
AYES:
NOES:
ABSENT:
ABSTAIN:
THE CITY COUNCIL OF CLAYTON, CA
_________________________________
Jeff Wan, Mayor
ATTEST
Resolution XX-2023 FY24 Salary Schedule 2 of 2
_________________________
Janet Calderon, City Clerk
38044.03101\29012082.1 1
CITY OF CLAYTON
MAINTENANCE SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 19th day of July, 2023 by and between the City of Clayton, a municipal corporation organized under the laws of the State of California with its principal place of business at 6000 Heritage Trail, Clayton, California 94517 (“City”) and Waraner Brothers Tree Service, a Tree Service company with its principal place of business at 5358 Laurel Drive Concord, CA 94521 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement.
Contractor represents that it is experienced in providing Tree trimming services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
2.2 Project.
City desires to engage Contractor to render such services for the tree trimming in Clayton California as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Tree trimming and maintenance services necessary for the City. The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 38044.03101\29012082.1 2
3.1.2 Term. The term of this Agreement shall be for a period of one year from July 19, 2023 to July 19, 2024 with an option to extend the contract for three one year terms unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.
3.2 Responsibilities of Contractor.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.
Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.
3.2.4 City’s Representative. The City hereby designates Jim Warburton, Maintenance Supervisor or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.5 Contractor’s Representative. Contractor hereby designates Ed Waraner, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 38044.03101\29012082.1 3
3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times.
3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its subcontractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.8 Period of Performance and Liquidated Damages. Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Contractor shall perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this agreement.
3.2.9 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of this Agreement, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law.
3.2.10 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, 38044.03101\29012082.1 4
Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Agreement to the same extent as though set forth herein and will be complied with. These include but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours' labor shall constitute a legal day's work and that no worker shall be permitted to work in excess of eight (8) hours during any one calendar day except as permitted by law. Contractor shall defend, indemnify and hold City, its officials, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.10.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor.
Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. Contractor shall avoid any violation of any such law during the term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 3.2.10 or any of its subsections.
3.2.10.2 Employment Eligibility; Subcontractors, Subsubcontractors and Consultants. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, sub-subcontractors and consultants performing any work relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.10.1.
3.2.10.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, sub-subcontractors or consultants to meet any of the requirements provided for in Sections 3.2.10.1 or 3.2.10.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 3.2.10.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.
3.2.10.4 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which 38044.03101\29012082.1 5
require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.2.10.5 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
3.2.10.6 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Contractor shall specifically be aware of the CARB limits and requirements’ application to "portable equipment", which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.
3.2.10.7 Water Quality.
(A) Management and Compliance. To the extent applicable, Contractor’s Services must account for, and fully comply with, all local, state and federal laws, rules and regulations that may impact water quality compliance, including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws, rules and regulations of the Environmental Protection Agency and the State Water Resources Control Board; the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the state.
(B) Liability for Non-Compliance. Failure to comply with the laws, regulations and policies described in this Section is a violation of law that may subject Contractor or City to penalties, fines, or additional regulatory requirements. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from and against any and all fines, penalties, claims or other regulatory requirements imposed as a result of Contractor’s non-compliance with the laws, regulations and policies described in this Section, unless such noncompliance is the result of the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. (C) Training. In addition to any other standard of care requirements set forth in this Agreement, Contractor warrants that all employees and 38044.03101\29012082.1 6
subcontractors shall have sufficient skill and experience to perform the Services assigned to them without impacting water quality in violation of the laws, regulations and policies described in this Section. Contractor further warrants that it, its employees and subcontractors will receive adequate training, as determined by City, regarding the requirements of the laws, regulations and policies described in this Section as they may relate to the Services provided under this Agreement. Upon request, City will provide Contractor with a list of training programs that meet the requirements of this paragraph.
3.2.11 Insurance.
3.2.11.1 Time for Compliance. Contractor shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Section.
3.2.11.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors.
Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. The policy shall not contain any exclusion contrary to the Agreement, including but not limited to endorsements or provisions limiting coverage for (1) contractual liability (including but not limited to ISO CG 24 26 or 21 29); or (2) cross liability for claims or suits by one insured against another. (B) Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability$1000,000. per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1000,000. per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1000,000. per accident for bodily injury or disease. Defense costs shall be paid in addition to the limits.
(C) Notices; Cancellation or Reduction of Coverage. At least fifteen (15) days prior to the expiration of any such policy, evidence showing that such insurance 38044.03101\29012082.1 7
coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or materially reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City may withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may suspend or terminate this Agreement. (D) Additional Insured. The City of Clayton, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Contractor’s and its subcontractors’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents.
3.2.11.3 Insurance Endorsements. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall include or be endorsed (amended) to state that: (1) using ISO CG forms 20 10 and 20 37, or endorsements providing the exact same coverage, the City of Clayton, its officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Services or ongoing and complete operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work; and (2) using ISO form 20 01, or endorsements providing the exact same coverage, the insurance coverage shall be primary insurance as respects the City, its officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any excess insurance shall contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of the City, before the City’s own primary insurance or selfinsurance shall be called upon to protect it as a named insured. Any insurance or self-insurance maintained by the City, its officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.
Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified minimum limits of coverage shall be available to the parties required to be named as additional insureds pursuant to this Section 3.2.11.3(A). (B) Automobile Liability. The automobile liability policy shall include or be endorsed (amended) to state that: (1) the City, its officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. Notwithstanding the minimum limits set forth 38044.03101\29012082.1 8
in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified minimum limits of coverage shall be available to the parties required to be named as additional insureds pursuant to this Section 3.2.11.3(B).
(C) Workers’ Compensation and Employer’s Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Contractor.
(D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days (10 days for nonpayment of premium) prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its officials, officers, employees, agents, and volunteers. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officials, officers, employees, agents and volunteers, or any other additional insureds.
3.2.11.4 Separation of Insureds; No Special Limitations; Waiver of Subrogation. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its officials, officers, employees, agents, and volunteers. All policies shall waive any right of subrogation of the insurer against the City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
3.2.11.5 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, officers, employees, agents, and volunteers; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.
3.2.11.6 Subcontractor Insurance Requirements. Contractor shall not allow any subcontractors to commence work on any subcontract relating to the work under the Agreement until they have provided evidence satisfactory to the City that they have secured all insurance required under this Section. If requested by Contractor, the City may approve different scopes or minimum limits of insurance for particular subcontractors. The Contractor and the City shall be named as additional insureds on all subcontractors’ policies of Commercial General Liability using ISO form 20 38, or coverage at least as broad. 38044.03101\29012082.1 9
3.2.11.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.
3.2.11.8 Verification of Coverage. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
3.2.11.9 Reporting of Claims. Contractorshall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Services under this Agreement.
3.2.12 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.2.13 Bonds.
3.2.13.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the city.
3.2.13.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.13.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or 38044.03101\29012082.1 10
Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.
3.2.13.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.
3.2.14 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.3 Fees and Payments.
3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in “Exhibit” C” attached hereto and incorporated herein by reference. The total compensation shall not exceed without written approval of City’s Maintenance Supervisor. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor.
The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.
38044.03101\29012082.1 11
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and If the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.3.6 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractor. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.
3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
38044.03101\29012082.1 12
3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5 General Provisions.
3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Contractor:
Waraner Brothers Tree Service
5358 Laurel Drive
Concord CA 94521
Attn: Ed Waraner
City:
City of Clayton
6000 Heritage Trail
Clayton, California 94517
Attn: Jim Warburton, Public Works
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.2 Indemnification.
3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with Counsel of City's choosing and at Contractor’s own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section 3.5.2.1 that may be brought 38044.03101\29012082.1 13
or instituted against City or its officials, officers, employees, volunteers and agents. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, officers, employees, volunteers and agents as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City or its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorneys’ fees and costs, including expert witness fees. Contractor shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its officials officers, employees, agents, or volunteers.
3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Contra Costa County, California. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.
3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.
3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.5.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.
All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its officials, officers, employees, agents, and volunteers except as otherwise specified in this 38044.03101\29012082.1 14
Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.
3.5.9 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
3.5.11 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.7, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.12 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.15 Attorneys’ Fees and Costs. If any action in law or equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to recover from the losing party attorney’s fees and costs in an amount determined to be reasonable by a court of competent jurisdiction.
3.5.16 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 38044.03101\29012082.1 15
3.5.17 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.5.18 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.5.19 Federal Provisions.
[SIGNATURES ON NEXT PAGE]
38044.03101\29012082.1 16
SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT
BETWEEN THE CITY OF CLAYTON
AND WARANER BROTHERS TREE SERVICE
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the 19th day of July 2023.
CITY OF CLAYTON Ed Waraner, Waraner Brothers Tree Service By: _________________________ By:
Bret Prebula
City Manager Its:
Printed Name:
ATTEST:
By:
Janet Calderon
City Clerk
38044.03101\29012082.1 17
EXHIBIT “A”
SCOPE OF SERVICES
TREE WORK
REQUEST FOR PROPOSALS
City of Clayton
The City of Clayton is accepting proposals from qualified tree service companies to perform Oncall annual and emergency tree work between July 1, 2023 to June 30, 2024. The city has the option of granting one year extensions for up to three years ending June 30, 2027. This contract would allow an annual rate increase every July 1st that is based on the San Francisco –OaklandHayward consumer price index rate increase from April to April each year. The rate increase would match the CPI increase with a maximum of 5%.
Responsible bidders must provide the following services GENERAL SCOPE OF WORK:
Tree work in Clayton including;
Right of way tree maintenance
Median tree maintenance
Open space tree maintenance
Proper delineation for street work including lane closures, left and right lane closed a head signs and Men working signs.
If selected company will need to provide;
1. Proper proof of insurance information with a minimum commercial general limit for auto (personal and property damage) of $2,000,000 and with workers compensation coverage. The insurer will add the city of Clayton as additionally insured.
2. Obtain a City of Clayton business license
3. Provide proof of 1099 status
Quotes must include hourly rates for:
3 Man crew and equipment consisting of:
2 Ground persons
1Tree climber
38044.03101\29012082.1 18
High Ranger bucket truck
Box truck and chipper
Certified Arborist on staff
Quotes must include hourly rates for emergency calls;
Required response time to emergency call outs must be within 90 minutes of call. 2 Ground persons
1 Tree climber
High Ranger bucket truck
Box truck and chipper
All work must be performed to horticultural standards
All employees must be paid according to general prevailing wage.
City will, in its discretion, select such contractors as it determines are in the best interest of the city for a panel from which proposals for projects of &60,000 or less will be solicited.
Qualified contractors will be selected based on the best value to the City which is a combination of qualifications, responsiveness and hourly rate for 3 man crew and arborist.
The City may select more than one contractor for the required tree work. Selected contractors will be placed on a panel for which proposals for projects of $60,000 or less will be solicited, which if accepted will be reduced to a separate work order for each project to be performed under the City’s master contract awarded to each selected contractor as a result of this RFP.
Proposals shall include a profile of the firm, technical qualifications and; summary of individual staff technical qualifications; scope of services and at least two references from public entities.
Interested parties shall submit three hardcopies of their proposals. It is the responsibility of the proposer to ensure that the proposal is emailer or delivered to Janet Calderon in City Hall by 5:00 pm June 9, 2023. Any proposals received after the deadline will be disqualified. Janet’s email [email protected]
Organizational Experience; Bidders will be evaluated on their experience as it pertains to the scope of this project
SECTION TWO
PROJECT SCOPE OF WORK
The contractor in accordance with the City of Clayton will take direction from the Maintenance Supervisor for the raising, thinning and the removal of dead wood from median, right of way and open space trees in the City of Clayton.
• Raising trees to 14’ clearance to prevent damage from vehicles on road ways • Thinning trees to prevent sail and to promote aesthetics • Dead wooding to prevent branch drop from harming persons and property • Removing large, hazardous or diseased trees or limbs in sensitive or technical areas • Open space trimming of trees reducing ladder fuels, to 10 foot for fire abatement • Trimming of trees and brush removal in creek areas
38044.03101\29012082.1 19
The annual tree trimming budget for tree trimming is typically $200,000. The budget for the fiscal year 2023-2024 July 1, 2023 through June 30, 2024 is under consideration and not yet adopted.
All costs and fees must be clearly described in the proposal The City of Clayton reserves the right to reject any and all proposals for any reason.
It is the responsibility of the proposer to ensure that the proposal is emailed or delivered to Janet Calderon in City Hall by 5:00 pm June 9, 2023. Any proposals received after the deadline will be disqualified. Janet’s email is [email protected]
For questions or information on the engagement, please contact, Jim Warburton Maintenance Supervisor, (925) 672-7327. [email protected]
City of Clayton
RE: RFP Tree work
City of Clayton
6000 Heritage Trail
Clayton, CA 94517
38044.03101\29012082.1 20
EXHIBIT “B”
COMPENSATION
$93.00 HOURLY RATE FOR THREE MAN CREW INCLUDING ;
1 TREE CLIMBER. 2 GROUND PERSONS, HIGH RANGER BUCKET TRUCK, BOX TRUCK AND CHIPPER $279.00 PER HOUR.
$150. CERTIFIED ARBORIST ON STAFF
$60.00 BOX TRUCK
$50.00 CHIPPER
$75.00 HIGH RANGER
CALL OUTS WILL BE BILLED AS AN HOURLY RATE
38044.03101\29012082.1 21
Agenda Item: 8(e)
1 STAFF REPORT
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: Bret Prebula, City Manager
DATE: July 18, 2023
SUBJECT: Adopt a Resolution Authorizing the City Manager to Sign All Documents Related to Obtaining and Implementing Granicus Agenda Management Software and Any Necessary Budget Amendments
______________________________________________________________________
RECOMMENDATION
Adopt a Resolution authorizing the City Manager to do the following:
1. Sign any and all documents related to the approval and implementation of the Granicus Agenda Management Software; and
1. Approve a budget amendment increasing appropriations in the Pandemic Relief Fund by $26,000 offset by the use of Pandemic Relief available fund balance.
BACKGROUND
In March 2021 the Federal Government passed the American Rescue Plan Act (ARPA), which had total funding of $1.9 trillion. This included $350 billion in funding to States, Localities, and Tribal Governments. This program is separate from Federal grants targeting both institutions and businesses that were impacted by the COVID-19 Pandemic. The City of Clayton is expected to receive a total of $2,934,049 in two installments of approximately $1,467,025 each.
City Council has already approved the use of approximately 50% of the total federal funding received with the direction to staff to bring back needs, as time permits, to continue to utilize these funding for needed operational improvements/equipment needs.
In May 2023, the new City Manager was appointed, thus time will be required to develop a comprehensive strategic vision, working with the City executive team, in order to maximize operational efficiencies through changes in policy, process, and at times increased use of technology. To that end, there are a few areas that have risen to the surface that staff believe should occur prior to finalizing any internal strategic planning.
Subject: Adopt a Resolution Authorizing the City Manager to Sign All Documents Related to Obtaining and Implementing Granicus Agenda Management Software and Any Necessary Budget Amendments Date: July 18, 2023
2 The use of agenda management software is a common technology utilized in small, medium, and large cities alike. Currently, the internal process is very manual with a lack of workflow, consistent templates, data and work management, among other efficiency issues. The transition to agenda management software will benefit the efficiency of internal staff and the end product seen and used by the public.
The transition to Granicus Agenda Management Software is estimated to take 6 to 8 months due to the necessary staff time to create the templates, workflows, and timing of the company (Granicus) to complete all the necessary tasks and testing. Assuming staff and the company can begin the project in August/September 2023, staff anticipates completion of the project by March 2024.
DISCUSSION
The City’s receipt of Federal Pandemic Relief funding provides an opportunity for the City to make improvements that it may have not otherwise been able to afford or implement in a reasonable timeframe. City Council has directed staff to utilize Pandemic Relief funds to improve the use of technology as well as needed equipment with the goal of improving operational efficiency. Staff have brought forward a portion of needed items already. The request in front of the City Council today is to continue that initiative by requesting the approval of the agreement with Granicus for implementation of agenda management software.
FISCAL IMPACTS
Staff is requesting the approval of agenda management software with Granicus. The software agreement essentially has two different modules. The first is the traditional agenda management system, the second is the Granicus streaming service.
The agreement with Granicus for the PEak Agenda Management Software is for 3-years with the following cost breakdown:
Year 1- $7,500
Year 2- $8,025
Year 3- $8,587
Staff negotiated zero implementation fees for the agenda management software, Staff is requesting the use of Pandemic Relief Funds for FY 2023/24.
The streaming module has a $7,400 one-time implementation fee with the following annual cost breakdown:
Subject: Adopt a Resolution Authorizing the City Manager to Sign All Documents Related to Obtaining and Implementing Granicus Agenda Management Software and Any Necessary Budget Amendments Date: July 18, 2023
3 Year 1- $11,043
Year 2-$11,816
Year 3-$12,643
The total annual cost for both agreements is as follows:
ATTACHMENTS
1. Resolution
2. Granicus Quote
Year 1 Year 2 Year 3
Implementation Fee 7,400 - -
Annual Fee- Agenda Mgmt. 7,500 8,025 8,587
Annual Fee-Streaming 11,043 11,816 12,643
Total 25,943 19,841 21,230
RESOLUTION NO. XX-2023
RESOLUTION OF THE CLAYTON CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO SIGN ANY AND ALL DOCUMENTS
RELATED TO THE IMPLEMENTAITON OF THE GRANICUS AGENDA
MANAGEMENT SOFTWARE AND APPOROVAL OF ANY NECCESSARY BUDGET
AMNEDMENTS
WHEREAS, the City continues to desire to become more efficient in day-to-day operations; and
WHEREAS, the City has evaluated a few options to move to a more modern software and streaming platform similar to what is utilized in our neighboring agencies; and WHEREAS, the City desires to enter into an agreement with Granicus to implement the agenda management software and streaming services to support enhanced efficiency throughout the City with the agenda process; and
NOW THEREFORE BE IT RESOLVED that the City Council authorizes the City Manager to sign all documents related to the implementation of the Granicus Agenda Management software and approval of the $26,000 budget amendment within the Pandemic Relief Fund.
PASSED AND ADOPTED by the Clayton City Council, State of California, on this 18th day of July 2023, by the following vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
THE CITY COUNCIL OF CLAYTON,
CA
Jeff Wan, Mayor
ATTEST:
_________________________________
Janet Calderon, City Clerk
GHAD Agenda Item: 3(a)
______________________________________________________________________________________ GHAD Minutes June 6, 2023 Page 1
MINUTES
SPECIAL MEETING
OAKHURST GEOLOGICAL HAZARD ABATEMENT DISTRICT (GHAD)
June 6, 2023
1. CALL TO ORDER AND ROLL CALL – the meeting was called to order at 11:09 p.m. by Chair Trupiano. Board Members present: Chair Trupiano, Vice Chair Cloven, Board Members Diaz, Tillman, and Wan. Board Members absent: None. Staff present: City Manager Bret Prebula, General Manager Larry Theis, Legal Counsel Mala Subramanian, and Secretary Janet Calderon.
2. PUBLIC COMMENTS – None.
3. CONSENT CALENDAR
It was moved by Board Member Wan, seconded by Vice Chair Cloven, to approve the Consent Calendar as submitted. (Passed). (a) Approved the Board of Directors’ minutes for its regular meeting on May 16, 2023. (Secretary)
4. PUBLIC HEARINGS – None.
5. ACTION ITEMS
(a) Presentation and Consideration of a Resolution to Approve the Proposed Oakhurst Geological Hazard Abatement District (GHAD) Annual Report for Fiscal Year 2023/24 and set a Public Hearing to be Held on July 18, 2023 to Consider the Levy of the Corresponding Real Property Tax Assessments in Fiscal Year 2023/24. (General Manager)
General Manager Larry Theis presented the report.
Following questions and comments by the Board, Chair Trupiano opened the public comment, no comments were offered.
It was moved by Board Member Wan, seconded by Vice Chair Cloven, to Approve an Annual Report, Budget as Amended, and Declaring the Intent to Levy and Collect Assessments for the Oakhurst Geological Hazard Abatement District for Fiscal Year GHAD Agenda Item: 3(a)
______________________________________________________________________________________ GHAD Minutes June 6, 2023 Page 2
2023/24 and Giving Notice of the Time and Place for Hearing on the Levy of the Proposed Assessment. (Passed; 5-0).
6. BOARD ITEMS – None.
7. ADJOURNMENT - on call by Chairperson Trupiano the Board meeting adjourned at 11:38 p.m.
# # # #
Respectfully submitted,
________________________
Janet Calderon, Secretary
Approved by the Board of Directors
Oakhurst Geological Hazard Abatement District
________________________________
Kim Trupiano, Chairperson
GHAD Agenda Item: 4(a)
STAFF REPORT
TO: HONORABLE CHAIRPERSON AND BOARD MEMBERS
FROM: Larry Theis, P.E., General Manager
DATE: JULY 18, 2023
SUBJECT: Resolution Ordering Improvements and Confirming Real Property Assessments in the Oakhurst Geological Hazard Abatement District for Fiscal Year 2023/24
RECOMMENDATION
The General Manager recommends the Oakhurst Geological Hazard Abatement District (GHAD) Board of Directors open the Public Hearing, receive real property owners’ comments on the Fiscal Year 2023/24 Annual Report and proposed annual assessment, close the Public Hearing, and then take Board action to adopt the attached Resolution which allows for the annual levying of assessments.
BACKGROUND
In April of 2000, the property owners within the boundaries of the GHAD approved, by ballot measure, an annual budget to cover routine maintenance, geological monitoring, and the annual operational needs of the GHAD. The ballot measure also approved annual assessments to fund the budget as well as the specific method and formula to be used to spread the real property assessments to the differing geographical areas within the GHAD and varying housing types within the GHAD. As shown in the Annual Report and attached Resolution, a benefit allocation has been determined that establishes three areas and three categories of benefit.
The ballot measure further included an annual adjustment to the assessment in an attempt to allow the GHAD’s budget and finances to keep pace with any increases in costs over time.
This annual adjustment is based on changes in the Consumer Price Index for All Urban Consumers (CPI-U) for the San Francisco-Oakland-Hayward region (“CPI"). The annual adjustment in the CPI between April of 2022 and April of 2023 was +4.19%.
Subject: Oakhurst Geological Hazard Abatement District Annual Levy Authorization Fiscal Year 2023/24
Date: July 18, 2023
Adhering to the requirements of Proposition 218, any revision to the approved GHAD boundary, approved assessment method and formula and/or the approved index that governs adjustment to the GHAD finances requires an affirmative ballot vote of the homeowners within the GHAD boundaries. So long as the GHAD maintains the originally approved parameters, the authorized annual financial adjustment is not subject to Proposition 218 votes of the homeowners. The only requirement of the Board is to hold a public hearing prior to taking any Board action regarding the annual assessments. The purpose of the Public Hearing is to accept and consider input on the GHAD, the Annual Report, and the annual assessment.
At the GHAD’s June 6th meeting, the Board of Director’s took action to approve the Fiscal Year 2023/24 budget and Annual Report, set July 18th as the date for the Public Hearing regarding the Fiscal Year 2023/24 annual assessments and ordered the notice of the public hearing to be distributed to all homeowners within the GHAD boundaries. Public Notices were mailed to GHAD property homeowners via First Class U.S. Mail as required. On July 18th, the public hearing regarding the annual GHAD assessment was opened and the Annual Report, dated July 18, 2023 is available on the GHAD webpage of the City’s website.
FISCAL IMPACT
Real property owners within the GHAD previously voted against any assessment increase.
Based on the “no” vote of the GHAD property owners, the GHAD continues to only be able to afford minor maintenance work and minimal administrative costs in the GHAD-owned open space areas. In order for the GHAD to perform any additional future improvement projects or abatement repairs, the property owners would have to vote to increase their annual assessments beyond the currently approved CPI adjustment.
This budget and the corresponding proposed assessments were calculated and prepared using the approved CPI adjustment, this year of +4.19%, which equates to the annual change in CPI between April 2022 and April 2023.
If this Resolution is not approved as proposed, the GHAD cannot impose or collect the proposed assessments for Fiscal Year 2023/24 and the lack of assessment revenues would negatively impact the GHAD’s ability to provide needed services.
Attachments: Resolution No. 03-2023 confirming Assessments [4 pgs.] Annual Report dated July 18, 2023 [35 pgs.]
Notice of Assessment mailed [2 pgs.]
Resolution 03-2023 Page 1 of 3
GHAD RESOLUTION NO. 03 - 2023
A RESOLUTION ORDERING IMPROVEMENTS AND
CONFIRMING REAL PROPERTY ASSESSMENTS FOR
FISCAL YEAR 2023/24
THE BOARD OF DIRECTORS
Oakhurst Geological Hazard Abatement District Clayton,
California
WHEREAS, by adoption of Resolution No. 02-2023 the Board of Directors of the Oakhurst Geological Hazard Abatement District (GHAD) approved the GHAD’s Annual Report and budget, declared its intention to levy and collect real property assessments for Fiscal Year 2023/24, and set a public hearing thereon for July 18, 2023, at the regular meeting place of the Board of Directors; and WHEREAS, notice of said hearing and the adoption of Resolution No. 02- 2023 was duly given as required by the provisions of Division 17, Chapter 6 of the Public Resources Code (Section 26650 et seq.); and
WHEREAS, all owners of property to be assessed within the GHAD were given written notice by first class mail of the proposed assessments in accordance with Public Resources Code Section 26652; and
WHEREAS, on July 18, 2023, the Board of Directors held the noticed public hearing on the proposed real property assessment for the Fiscal Year 2023/24. The July 18, 2023 GHAD meeting heard and considered all oral statements and written communications made and filed thereon by interested persons; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Oakhurst Geological Hazard Abatement District, does hereby:
1. Orders the improvements as set forth in the Annual Report, dated July 18, 2023, and confirms the real property assessments as recommended by the General Manager.
2. The GHAD consists of a portion of the City of Clayton as shown on the boundary map on file with the GHAD’s Secretary.
3. A benefit allocation has been determined by the General Manager that establishes three areas and three categories of benefit. The Areas are as follows:
a. Area 1 Lower 6000's, Duets, lower Townhouses.
b. Area 2 Upper 6000's and 8000's, upper Townhouses.
c. Area 3 10000's.
Resolution 03-2023 Page 2 of 3
The three categories of benefit are as follows:
a. Single family dwellings (SFD), regardless of lot size, will be the basic unit of benefit, all lots in the same area to be charged equally. b. Duet (duets) parcels are charged 75% of the basic unit due to increased density.
c. Townhouse (multi-family) parcels are charged 50% of the basic unit due to increased density.
The actual assessments for each lot in the listed subdivisions shall be:
Area Sub-Area
# of
Units Unit Type Factor
Equivalent
Assessable Units
Maximum
Assessment Rate
Total
Assessment1
1 6990 92 Single-Family 1.00 92.00 $27.02 $2,485.84
1 7065 108 Duets 0.75 81.00 $27.02 $2,188.08
1 7066 117 Multi-Family 0.50 58.50 $27.02 $1,579.50
1 7303 52 Multi-Family 0.50 26.00 $27.02 $702.00
1 7311 118 Duets 0.75 88.50 $27.02 $2,390.68
1 7768 55 Single-Family 1.00 55.00 $27.02 $1,486.10
1 7769 53 Single-Family 1.00 53.00 $27.02 $1,432.06
Subtotal 595 454.00 $12,264.26
Area Sub-Area
# of
Units Unit Type Factor
Equivalent
Assessable Units
Maximum
Assessment Rate
Total
Assessment1
2 7256 70 Single-Family 1.00 70.00 $36.10 $2,527.00
2 7257 60 Single-Family 1.00 60.00 $36.10 $2,166.00
2 7260 75 Single-Family 1.00 75.00 $36.10 $2,707.50
2 7261 70 Single-Family 1.00 70.00 $36.10 $2,527.00
2 7262 99 Single-Family 1.00 99.00 $36.10 $3,573.90
2 7263 101 Single-Family 1.00 101.00 $36.10 $3,646.10
2 7264 102 Single-Family 1.00 102.00 $36.10 $3,682.20
2 7766 35 Single-Family 1.00 35.00 $36.10 $1,263.50
2 7766 60 Multi-Family 0.50 30.00 $36.10 $1,082.40
2 7767 76 Multi-Family 0.50 38.00 $36.10 $1,371.04
Subtotal 748 680.00 $24,546.64
Area Sub-Area
# of
Units Unit Type Factor
Equivalent
Assessable Units
Maximum
Assessment Rate
Total
Assessment1
3 7249 69 Single-Family 1.00 69.00 $87.08 $6,008.52
3 7255 72 Single-Family 1.00 72.00 $87.08 $6,269.76
Subtotal 141 141.00 $12,278.28
Total 1,484 1,275.00 $49,089.18
1 Numbers may not foot due to rounding because the County requires all amounts placed on the tax bill to be even so they are divisible by two (2).
Resolution 03-2023 Page 3 of 3
4. The Board of Directors declares this Resolution to be, and the same shall constitute, the levy of an assessment for the Fiscal Year 2023/24 as hereinabove referred to.
5. The Board also directs that the real property assessments are payable in the same manner as general taxes and hereby directs the Secretary to file the boundary map and assessment list, or certified copy thereof, together with a certified copy of this resolution, with the County Auditor.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the Oakhurst Geological Hazard Abatement District at a regular public meeting thereof held on 18th day of July 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
THE BOARD OF DIRECTORS OF THE
OAKHURST GHAD
Kim Trupiano, Chairperson
ATTEST:
Janet Calderon, Secretary
OAKHURST GEOLOGICAL HAZARD ABATEMENT DISTRICT
COMPARISON OF FISCAL YEAR 2022/23 ANNUAL ASSESSMENTS TO THE PROPOSED FISCAL YEAR 2023/24 ANNUAL ASSESSMENTS
GHAD AREA SUBDIVISION NAME
SUBDIVISION
NO. TYPE
FISCAL YEAR
2022-23
ASSESSMENT
FISCAL YEAR
2023-24
ASSESSMENT
ANNUAL
INCREASE ($)
I Windmill Canyon I 6990 6,000 sf $25.93 $27.02 $1.09
I Black Diamond I 7065 Duets $19.45 $20.27 $0.82
I Chaparral Springs I 7066 Multi-Family $12.97 $13.51 $0.55 I Chaparral Springs II 7303 Multi-Family $12.97 $13.51 $0.55 I Black Diamond II 7311 Duets $19.45 $20.27 $0.82
I Oak Hollow IIA 7768 5,000 sf $25.93 $27.02 $1.09
I Oak Hollow IIB 7769 5,000 sf $25.93 $27.02 $1.09
II Eagle Peak I 7256 8,000 sf $34.65 $36.10 $1.45
II Eagle Peak II 7257 8,000 sf $34.65 $36.10 $1.45
II Falcon Ridge I 7260 8,000 sf $34.65 $36.10 $1.45
II Falcon Ridge II 7261 8,000 sf $34.65 $36.10 $1.45
II Windmill Canyon II 7262 6,000 sf $34.65 $36.10 $1.45 II Windmill Canyon III 7263 6,000 sf $34.65 $36.10 $1.45 II Windmill Canyon IV/Ironwood 7264 6,000 sf $34.65 $36.10 $1.45 II Oak Hollow I 7766 5,000 sf $34.65 $36.10 $1.45
II Diablo Ridge I 7766 Multi-Family $17.33 $18.05 $0.73 II Diablo Ridge II 7767 Multi-Family $17.33 $18.05 $0.73 III Peacock Creek I 7249 10,000 sf $83.58 $87.08 $3.50
III Peacock Creek II 7255 10,000 sf $83.58 $87.08 $3.50
OAKHURST GEOLOGICAL HAZARD ABATEMENT DISTRICT
COMPARISON OF FISCAL YEAR 2022/23 ANNUAL ASSESSMENTS TO THE PROPOSED FISCAL YEAR 2023/24 ANNUAL ASSESSMENTS
Notice of Proposed Fiscal Year 2023/24 Annual Assessment Per GHAD Resolution - 02-2023
NOTICE OF PUBLIC HEARING REGARDING THE LEVY OF ASSESSMENTS ON
REAL PROPERTY IN THE OAKHURST GEOLOGICAL HAZARD ABATEMENT DISTRICT (GHAD) PURSUANT TO PUBLIC RESOURCES CODE SECTION 26652.
KNOW ALL INTERESTED PARTIES BY THIS NOTICE THAT:
1. June 6, 2023 the General Manager presented the Fiscal Year 2023/24 GHAD Budget and Annual Report to the Board of Directors. The General Manager’s proposed Fiscal Year 2023/24 GHAD budget and annual report indicates total annual assessment revenue of $49,089 and recommends the real property assessments shown on the attached table to pay for the obligations of the GHAD during Fiscal Year 2023/24.
2. The Board of Directors accepted and approved the report on June 6, 2023, by adopting GHAD Resolution No. 02-2023, which set forth, among other things:
a. The Board's intent is to levy and collect a per unit assessment in accordance with the recommendation of the General Manager as specified to pay for GHAD obligations in Fiscal Year 2023/24. b. Tuesday, July 18, 2023, at 7:00 p.m., either in person or remotely via ZOOM meeting, as the date, time, and place for hearing public comment regarding the levy of said Fiscal Year 2023/24 GHAD assessments.
3. The per unit assessments for the previous Fiscal Year 2022/23 were as shown on the attached table. The proposed per unit assessments represent an increase equal to the latest annual adjustment in the Consumer Price Index for the San Francisco Area, All Items, for All Urban Consumers (4.19%; April 2022 – April 2023). The proposed assessments are in compliance with the annual increase formula previously authorized by the GHAD voters on April 18, 2000 and therefore do not constitute an assessment increase under law.
4. A general description of the items to be maintained and operated in the GHAD and paid for by the assessment is as follows: open space areas and geological hazard mitigation devices and improvements, and GHAD administrative expenses.
5. All interested parties may obtain further particulars concerning the proposed per unit assessments in the GHAD and a description and map of the boundaries of the GHAD by referring to GHAD Resolution 02-2023, and the report of June 6, 2023, which are on file with the GHAD Secretary in Clayton City Hall. In addition, interested parties may contact the General Manager directly by phone at (925) 890-9732 or in person, by ZOOM appointment only, or view the reports at www.ci.clayton.ca.us.
NOW, THEREFORE, any and all persons having any interest in lands within the GHAD liable to be assessed for the expenses of the GHAD for Fiscal Year 2023/24, may appear at the public hearing, the time and place thereof being set forth above, and offer protest to said proposed assessment increase, and any of said persons may also present any objections they may have by written protest filed with the Secretary, Oakhurst Geological Hazard Abatement District, City of Clayton, 6000 Heritage Trail, Clayton, California, 94517, at or before the time set for public hearing.
JANET CALDERON DATED: June 6, 2023
Secretary
Oakhurst Geological Hazard Abatement District
OAKHURST GEOLOGICAL HAZARD ABATEMENT DISTRICT
PROPOSED FISCAL YEAR 2023/24 ANNUAL ASSESSMENTS
AND FISCAL YEAR 2022/23 COMPARISON
Notice of Proposed Fiscal Year 2023/24 Annual Assessment Per GHAD Resolution - 02-2023
GHAD AREA SUBDIVISION NAME
SUBDIVISION
NO. TYPE
FISCAL YEAR
2022-23
ASSESSMENT
FISCAL YEAR
2023-24
ASSESSMENT
ANNUAL
INCREASE ($)
I Windmill Canyon I 6990 6,000 sf $25.93 $27.02 $1.09
I Black Diamond I 7065 Duets $19.45 $20.27 $0.82
I Chaparral Springs I 7066 Multi-Family $12.97 $13.51 $0.55 I Chaparral Springs II 7303 Multi-Family $12.97 $13.51 $0.55 I Black Diamond II 7311 Duets $19.45 $20.27 $0.82
I Oak Hollow IIA 7768 5,000 sf $25.93 $27.02 $1.09
I Oak Hollow IIB 7769 5,000 sf $25.93 $27.02 $1.09
II Eagle Peak I 7256 8,000 sf $34.65 $36.10 $1.45
II Eagle Peak II 7257 8,000 sf $34.65 $36.10 $1.45
II Falcon Ridge I 7260 8,000 sf $34.65 $36.10 $1.45
II Falcon Ridge II 7261 8,000 sf $34.65 $36.10 $1.45
II Windmill Canyon II 7262 6,000 sf $34.65 $36.10 $1.45 II Windmill Canyon III 7263 6,000 sf $34.65 $36.10 $1.45 II Windmill Canyon IV/Ironwood 7264 6,000 sf $34.65 $36.10 $1.45 II Oak Hollow I 7766 5,000 sf $34.65 $36.10 $1.45
II Diablo Ridge I 7766 Multi-Family $17.33 $18.05 $0.73 II Diablo Ridge II 7767 Multi-Family $17.33 $18.05 $0.73 III Peacock Creek I 7249 10,000 sf $83.58 $87.08 $3.50
III Peacock Creek II 7255 10,000 sf $83.58 $87.08 $3.50
OAKHURST GEOLOGICAL HAZARD ABATEMENT DISTRICT
PROPOSED FISCAL YEAR 2023/24 ANNUAL ASSESSMENTS
FISCAL YEAR 2023-24 COMPARISON
Oakhurst Geological Hazard
Abatement District
Fiscal Year 2023-24
Annual Report
July 18, 2023
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT TABLE OF CONTENTS
i
Table of Contents
Page No.
Certificate......................................................................................... ii Section I - Introduction.....................................................................1 Section II – Annual Report...............................................................2 Part A – Plans and Specifications .........................................4 Part B – Estimate of Cost......................................................5 Part C – District Diagram ......................................................7 Part D – Method of Apportionment of Assessments..............9 Part E - Assessment Roll ....................................................12 Appendix
Appendix A – Assessment Roll
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT CERTIFICATE
ii
ANNUAL REPORT
GEOLOGICAL HAZARD ABATEMENT DISTRICT
FISCAL YEAR 2023-24
The undersigned, acting on behalf of Francisco & Associates respectfully submits the enclosed Annual Report pursuant to the provisions of the Geological Hazard Abatement District’s Section 26651 of the California Public Resources Code. The undersigned certifies that he is a Professional Engineer, registered in the State of California.
Dated: 6/19/2023 By:
Eduardo Espinoza, P.E.
RCE # 83709
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT INTRODUCTION
1 SECTION I
INTRODUCTION
In 2000, the Oakhurst Geological Hazard Abatement (“District”) was established by vote of the property owners within the geographic boundaries of the District pursuant to Division 17, Geological Hazard Abatement Districts, of the Public Resources Code, Section 26500 et seq.
The territory included within the District has been broken into three (3) areas of benefit and generally includes the following subdivision numbers 6990, 7065, 7066, 7303, 7311, 7768, 7769, 7256, 7257, 7260, 7261, 7262, 7263, 7264, 7766, 7767, 7249, and 7255. Copies of the subdivision maps are on file at the City of Clayton (the “City”) and with the Contra Costa County Recorder's Office.
A reduced copy of the District Diagram showing the boundaries of the parcels within the District is provided in Part C of this Report.
In April 2000, the property owners within the District approved by ballot, assessments to cover the routine maintenance and operational needs of the District. The proceedings approved a method of escalating the annual assessments, so that the District’s revenues may keep pace with annual cost of living increases in the cost to maintain District improvements. The annual escalator approved was to be an annual adjustment in the maximum assessment rate based on the San Francisco Bay Area Consumer Price Index (CPI).
As a result, the District continues to annually levy and collect special assessments on parcels within its boundaries to pay for and fund hazard abatement and the needed maintenance and services in the areas within the District.
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT ANNUAL REPORT
2 SECTION II
ANNUAL REPORT PREPARED FOR THE
OAKHURST GEOLOGICAL HAZARD ABATEMENT DISTRICT
FISCAL YEAR 2023-24
Pursuant to the code governing Geological Hazard Abatement Districts (Division 17 of the Public Resources Code of the State of California), and in accordance with the Resolution of Intention, adopted by the Board of the Oakhurst Geological Hazard Abatement District on June 6, 2023, I, Eduardo Espinoza, the duly appointed Engineer of Work, Assessment Engineer for the Oakhurst Geological Hazard Abatement District (the “District”) submit the following Report, consisting of Section I (Introduction), and this, Section II, which consists of five (5) parts as follows:
PART A: PLANS AND SPECIFICATIONS
This part describes the improvements maintained by the District. Plans and specifications for the improvements are on file in the Office of the General Manager of the Oakhurst Geological Hazard and Abatement District and are incorporated herein by reference.
PART B: ESTIMATE OF COST
This part contains an estimate of the cost of the proposed improvements to be maintained for Fiscal Year 2023-24, including incidental costs and expenses in connection therewith.
The estimate is attached hereto and is on file in the Office of the General Manager of the Oakhurst Geological Hazard and Abatement District.
PART C: DISTRICT DIAGRAM
This part incorporates a Diagram of the District showing the exterior boundaries of the District, and the lines and dimensions of each lot or parcel of land within the District. This Diagram has been prepared by the Engineer of Work and is on file with the General Manager of the Oakhurst Geological Hazard and Abatement District.
The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Contra Costa County Assessor for the year when this Report was prepared. The Assessor’s maps and records are incorporated by reference herein and made a part of this Report.
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT ANNUAL REPORT
3 PART D: METHOD OF APPORTIONMENT OF ASSESSMENTS
This part describes the method of apportionment of assessments, based upon each parcel’s classification within the District in proportion to the estimated special benefits to be received.
PART E: ASSESSMENT ROLL
This part contains an assessment of the estimated cost of the improvements apportioned to each benefited parcel of land within the District. The Assessment Roll is filed in the Office of the General Manager of the Oakhurst Geological Hazard and Abatement District and is incorporated in this Report. The list is keyed to the records of the Contra Costa County Assessor, which are incorporated herein by reference.
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT PLANS AND SPECIFICATIONS 4 PART A
PLANS AND SPECIFICATIONS
The District maintained improvements are described in the Plan of Control. In general, the improvements may include drainage systems, open space storm drain inlets and outlets, subdrains and outlets, and select retaining walls, and any other appurtenant improvements and services, all which support hazard abatement and prevention services.
Below is a list of repairs and projects that were identified by the City’s prior geotechnical consultant. The City’s current geotechnical consultant, BSK, will continue to evaluate the needs of the District and prioritize areas of concern as funding allows.
Kelok Way Area
The District’s prior geotechnical consultant performed monitoring work in the Kelok Way area in 2020. The Inclinometer readings taken in July of 2020 were compared with readings taken in May of 2019 and indicated a very slight slope change of 0.25 inches. Significant concrete cracking and separation has occurred at the cul-de-sac of Kelok Way (8053). With limited funds available to make repairs, the inclinometer replacements may need to be delayed several years until sufficient funds can be saved to fund the installation of the new inclinometer.
The City’s prior geotechnical consultant noted that the flatwork cracking on Kelok Way concludes that movement is still likely to occur. Ongoing movement north of Bear Place may begin to adversely impact storm drain, sewer, and water lines, with potential leakage impacting slope stability. It was recommended that water levels within the open pipe piezometers be measured semi-annually.
Pebble Beach Area
The inclinometer in the slope below the street (SI-2) has pinched at a depth of 72 feet thereby prohibiting measurement below that depth. The readings in the upper 72 feet indicate the upper area have not internally moved significantly since the last readings in 2016. The City’s prior geotechnical consultant strongly recommended the replacement of inclinometer SI-2 but its replacement has not yet been budgeted due to insufficient District funds being available.
V-Ditch Maintenance
The District is aware of the V-Ditch Maintenance work that is required. However, the necessary funding for this maintenance work is currently not available.
Drawings showing the specific locations of the improvements are on file in the City’s Public Works Department and are made a part of this report by reference.
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT ESTIMATE OF COSTS
5 PART B
ESTIMATE OF COSTS
The District has developed the Fiscal Year 2023-24 cost estimate to include funding for routine operations, ongoing monitoring costs, an evaluation of the District areas and improvements, costs for emergency and minor repairs, and transfers to the City’s general fund for work accomplished by City staff, and when funding allows, the costs associated with undertaking major repairs and adverse conditions. A summary of the Fiscal Year 2023-24 cost estimate follows.
Projected Beginning Fund Balance (7/1/2023) $26,443.36
Projected Revenues
Assessment Revenues $49,089.18
Interest Earnings $0.00
Transfer from Presley Settlement Fund1 $49,991.37
Total Projected Revenues $99,080.55
Estimate of Expenditures
Engineering/Inspection Services (October site visit) $30,000.00 Locate/Measure Water Levels (Inclinometers/Piezometers) $25,000.00 Future Ballot Measure Admin $32,953.91
GHAD Management $15,000.00
Transfer to General Fund $8,415.00
Liability Insurance $7,500.00
Legal Services $4,000.00
County Collection Fee $1,380.00
Postage $875.00
Miscellaneous $400.00
Total Estimate of Expenditures $125,523.91
Estimate of Reserves
Operating Reserves2 $0.00
Capital Reserves $0.00
Total Estimate of Reserves $0.00
Projected Ending Surplus Fund Balance (6/30/2024) $0.00 1 The Presley Lawsuit Settlement Funds are used to support the District by offsetting funding shortfalls that exist annually.
2 Operating Reserves should be accumulated annually. The Fiscal Year 2023-24 target Operating Reserve is 50% of the annual expenditures ($62,761.96).
Fiscal Year 2023-24 Cost Estimate
Oakhurst Geological Hazard Abatement District
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT ESTIMATE OF COSTS
6 The purpose of the various reserve accounts is to ensure the District will have funds available for cashflow purposes and to repair or reconstruct the facilities that are the responsibility of the District.
The Operating Reserve target is fifty percent (50%) of the projected expenditures.
Maintaining a fully funded Operating Reserve eliminates the need for the City to transfer funds from non-District accounts to pay for operational expenses during the first half of the fiscal year and provides the District with sufficient funds to address any unforeseen or unusual expenditures that may occur during the year.
The purpose of collecting and holding funds in a Capital Reserve is so that when and if improvements need to be replaced or expenditures that are greater than can be conveniently raised from a single year’s assessment, funds are available so that the District can respond and address the need promptly.
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT DISTRICT DIAGRAM
7 PART C
DISTRICT DIAGRAM
The boundaries of the District are shown herein. The lines and dimensions of each parcel within the District are those lines and dimensions shown on the maps of the Contra Costa County Assessor for the year in which this Report was prepared and are incorporated by reference herein and made part of this Report.
A reduced copy of the District Diagram is shown on the following page.
Oakhurst Geological Hazard Abatement District (GHAD)
Boundaries
¯ Legend
Parcel Lines
GHAD Parcels
0 410 820 1,640 2,460 City of Clayton City Limits
Feet
Oakhurst Dr
Clayton
Rd
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT METHOD OF APPORTIONMENT 9 PART D
METHOD OF APPORTIONMENT OF ASSESSMENTS
A geological hazard abatement district is in essence the same as a benefit assessment district, and therefore the costs budgeted for the District (assessments) must be apportioned to individual parcels according to the benefit received.
The voter approved ballot measure that established the District divided the total development into three separate assessment areas. After reviewing the needs of each area and the benefits of the District to each area, the following percentages of the total budget/cost (including reserves) has been assigned to each area:
Area 1 which includes the lower 6000's, lower 5000’s, Duets, and Townhouses, was assigned 25% of the total budget;
Area 2 which includes the Upper 6000's, upper 5000’s, 8,000's, condominiums, was assigned 50% of the total budget, and
Area 3 which includes the 10000's was assigned 25% of the total budget.
The number of housing units in each area is not considered a benefit factor and the amount of the assessment per unit will vary from area to area.
The type of housing unit is considered when assigning benefit and the different types of housing mixed into Areas 1 and 2 have been assigned different assessment factors to account for the differing type of housing as follows:
Single Family Home (regardless of size) 1.00
Duets 0.75
Multi-family 0.50
The process of calculating the original assessment rates for each parcel included calculating the amount of total budget that each area was responsible for and determining each area’s proportionate percentage of the total. Each parcel within the District was then assigned an equivalent assessed unit based on the assessment factors referenced above.
Each area’s budget was then spread to each tract or subdivision (“Sub-Area”) based on their total number of equivalent assessed units. From there, each Sub-Area spread their budget amount based on the number of dwelling units to arrive at a maximum assessment rate per Sub-Area.
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT METHOD OF APPORTIONMENT 10 Each fiscal year thereafter, the maximum assessment rates may be increased annually in an amount tied to the Consumer Price Index for Urban Consumers (CPI-U) for the San Francisco Bay Area as of April of each succeeding year. The change in the CPI from April 2022 to April 2023 was 4.19%. Therefore, the Fiscal Year 2023-24 maximum assessment rates will increase by 4.19% over the Fiscal Year 2022-23 maximum assessment rate.
Fiscal Year 2023-24 Maximum Assessment Rates by Area and Sub-Area follow.
Area Sub-Area
# of
Units Unit Type Factor
Equivalent
Assessable Units
Maximum
Assessment Rate
Total
Assessment1
1 6990 92 Single-Family 1.00 92.00 $27.02 $2,485.84
1 7065 108 Duets 0.75 81.00 $27.02 $2,188.08
1 7066 117 Multi-Family 0.50 58.50 $27.02 $1,579.50
1 7303 52 Multi-Family 0.50 26.00 $27.02 $702.00
1 7311 118 Duets 0.75 88.50 $27.02 $2,390.68
1 7768 55 Single-Family 1.00 55.00 $27.02 $1,486.10
1 7769 53 Single-Family 1.00 53.00 $27.02 $1,432.06
Subtotal 595 454.00 $12,264.26
Area Sub-Area
# of
Units Unit Type Factor
Equivalent
Assessable Units
Maximum
Assessment Rate
Total
Assessment
2 7256 70 Single-Family 1.00 70.00 $36.10 $2,527.00
2 7257 60 Single-Family 1.00 60.00 $36.10 $2,166.00
2 7260 75 Single-Family 1.00 75.00 $36.10 $2,707.50
2 7261 70 Single-Family 1.00 70.00 $36.10 $2,527.00
2 7262 99 Single-Family 1.00 99.00 $36.10 $3,573.90
2 7263 101 Single-Family 1.00 101.00 $36.10 $3,646.10
2 7264 102 Single-Family 1.00 102.00 $36.10 $3,682.20
2 7766 35 Single-Family 1.00 35.00 $36.10 $1,263.50
2 7766 60 Multi-Family 0.50 30.00 $36.10 $1,082.40
2 7767 76 Multi-Family 0.50 38.00 $36.10 $1,371.04
Subtotal 748 680.00 $24,546.64
Area Sub-Area
# of
Units Unit Type Factor
Equivalent
Assessable Units
Maximum
Assessment Rate
Total
Assessment
3 7249 69 Single-Family 1.00 69.00 $87.08 $6,008.52
3 7255 72 Single-Family 1.00 72.00 $87.08 $6,269.76
Subtotal 141 141.00 $12,278.28
Total 1,484 1,275.00 $49,089.18
1 Numbers may not foot due to rounding because the County requires all amounts placed on the tax bill to be even so they are divisible by two (2).
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT METHOD OF APPORTIONMENT 11 Within the boundaries of the District, there are several types of properties that are considered to receive no special benefit from the District improvements and are therefore not assessed. These parcels include:
1) Publicly owned parcels that are reserved as public open space or are developed as City Parks for active recreation and are maintained and serviced by the District; 2) Publicly owned wetland parcels;
3) Certain public utility parcels;
4) Privately owned open space parcels; and
5) Privately owned "sliver" parcels that have resulted from a lot line adjustment with an adjacent larger parcel. The adjacent larger parcel, of which these "sliver" parcels are a part, are assessed at the residential rate.
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT ASSESSMENT ROLL
12 PART E
ASSESSMENT ROLL
A list of names and addresses of the owners of all parcels, and the description of each parcel within the District is shown on the last equalized Secured Property Tax Roll of the Contra Costa County Assessor, which by reference is hereby made a part of this Report.
This list is keyed to the Assessor’s Parcel Numbers as shown on the Assessment Roll, which includes the proposed amount of assessments for Fiscal Year 2023-24 apportioned to each parcel. The Assessment Roll is on file in the Public Works Department of the City and is shown in this Report as Appendix “A”.
The total proposed assessment for Fiscal Year 2023-24 is $49,089.18.
FISCAL YEAR 2023-24
GEOLOGICAL HAZARD ABATEMENT DISTRICT APPENDIX A
APPENDIX “A”
ASSESSMENT ROLL
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
6990
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-381-001 $27.02
118-381-002 $27.02
118-381-003 $27.02
118-381-004 $27.02
118-381-005 $27.02
118-381-006 $27.02
118-381-007 $27.02
118-381-008 $27.02
118-381-009 $27.02
118-381-010 $27.02
118-381-011 $27.02
118-381-012 $27.02
118-381-017 $27.02
118-381-018 $27.02
118-381-019 $27.02
118-381-020 $27.02
118-381-021 $27.02
118-381-022 $27.02
118-381-023 $27.02
118-381-024 $27.02
118-381-025 $27.02
118-381-026 $27.02
118-381-027 $27.02
118-381-028 $27.02
118-381-029 $27.02
118-381-030 $27.02
118-381-036 $27.02
118-381-037 $27.02
118-381-038 $27.02
118-381-039 $27.02
118-382-001 $27.02
118-382-002 $27.02
118-382-003 $27.02
118-382-004 $27.02
118-382-005 $27.02
118-382-006 $27.02
118-382-007 $27.02
118-382-008 $27.02
118-382-009 $27.02
118-382-010 $27.02
118-382-011 $27.02
118-382-012 $27.02
118-382-013 $27.02
118-382-014 $27.02
118-382-015 $27.02
118-382-016 $27.02
118-382-017 $27.02
118-382-018 $27.02
118-382-019 $27.02
118-382-020 $27.02
118-382-021 $27.02
118-382-022 $27.02
118-391-001 $27.02
Assessor's
Parcel
Number
Assessment
Amount
118-391-002 $27.02
118-391-003 $27.02
118-391-004 $27.02
118-391-005 $27.02
118-391-006 $27.02
118-391-007 $27.02
118-391-008 $27.02
118-391-009 $27.02
118-391-010 $27.02
118-391-011 $27.02
118-391-012 $27.02
118-391-013 $27.02
118-391-014 $27.02
118-391-015 $27.02
118-391-016 $27.02
118-391-017 $27.02
118-391-018 $27.02
118-391-019 $27.02
118-391-020 $27.02
118-391-021 $27.02
118-391-022 $27.02
118-391-023 $27.02
118-391-024 $27.02
118-392-001 $27.02
118-392-002 $27.02
118-392-003 $27.02
118-392-004 $27.02
118-392-005 $27.02
118-392-006 $27.02
118-392-007 $27.02
118-392-008 $27.02
118-392-009 $27.02
118-392-010 $27.02
118-392-011 $27.02
118-392-012 $27.02
118-392-013 $27.02
118-392-014 $27.02
118-392-015 $27.02
118-392-016 $27.02
Total Parcels: 92
$2,485.84
Total
Assessment:
1 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7065
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-401-001 $20.26
118-401-002 $20.26
118-401-003 $20.26
118-401-004 $20.26
118-401-005 $20.26
118-401-006 $20.26
118-401-007 $20.26
118-401-008 $20.26
118-401-009 $20.26
118-401-010 $20.26
118-401-011 $20.26
118-401-012 $20.26
118-401-013 $20.26
118-401-014 $20.26
118-401-015 $20.26
118-401-016 $20.26
118-401-017 $20.26
118-401-018 $20.26
118-401-019 $20.26
118-401-020 $20.26
118-401-021 $20.26
118-401-022 $20.26
118-401-023 $20.26
118-401-024 $20.26
118-401-025 $20.26
118-401-026 $20.26
118-401-027 $20.26
118-401-028 $20.26
118-401-029 $20.26
118-401-030 $20.26
118-401-031 $20.26
118-401-032 $20.26
118-401-033 $20.26
118-401-034 $20.26
118-401-035 $20.26
118-401-036 $20.26
118-401-037 $20.26
118-401-038 $20.26
118-401-039 $20.26
118-401-040 $20.26
118-401-041 $20.26
118-401-042 $20.26
118-402-001 $20.26
118-402-002 $20.26
118-402-003 $20.26
118-402-004 $20.26
118-402-005 $20.26
118-402-006 $20.26
118-402-007 $20.26
118-402-008 $20.26
118-402-009 $20.26
118-402-010 $20.26
118-402-011 $20.26
Assessor's
Parcel
Number
Assessment
Amount
118-402-012 $20.26
118-402-013 $20.26
118-402-014 $20.26
118-402-015 $20.26
118-402-016 $20.26
118-402-017 $20.26
118-402-018 $20.26
118-402-019 $20.26
118-402-020 $20.26
118-402-021 $20.26
118-402-022 $20.26
118-402-023 $20.26
118-402-024 $20.26
118-402-025 $20.26
118-402-026 $20.26
118-402-027 $20.26
118-402-028 $20.26
118-402-029 $20.26
118-402-030 $20.26
118-402-031 $20.26
118-402-032 $20.26
118-402-033 $20.26
118-402-034 $20.26
118-402-035 $20.26
118-402-036 $20.26
118-402-037 $20.26
118-402-038 $20.26
118-402-039 $20.26
118-402-040 $20.26
118-402-041 $20.26
118-402-042 $20.26
118-402-043 $20.26
118-402-044 $20.26
118-402-045 $20.26
118-402-046 $20.26
118-402-047 $20.26
118-402-048 $20.26
118-402-049 $20.26
118-402-050 $20.26
118-402-051 $20.26
118-402-052 $20.26
118-402-053 $20.26
118-402-054 $20.26
118-402-055 $20.26
118-402-056 $20.26
118-402-057 $20.26
118-402-058 $20.26
118-402-059 $20.26
118-402-060 $20.26
118-402-061 $20.26
118-402-062 $20.26
118-402-063 $20.26
118-402-064 $20.26
Assessor's
Parcel
Number
Assessment
Amount
118-402-065 $20.26
118-402-066 $20.26
Total Parcels: 108
$2,188.08
Total
Assessment:
2 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7066
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-410-001 $13.50
118-410-002 $13.50
118-410-003 $13.50
118-410-004 $13.50
118-410-005 $13.50
118-410-006 $13.50
118-410-007 $13.50
118-410-008 $13.50
118-410-009 $13.50
118-410-010 $13.50
118-410-011 $13.50
118-410-012 $13.50
118-410-013 $13.50
118-410-014 $13.50
118-410-015 $13.50
118-410-016 $13.50
118-410-017 $13.50
118-410-018 $13.50
118-410-019 $13.50
118-410-020 $13.50
118-410-021 $13.50
118-410-022 $13.50
118-410-023 $13.50
118-410-024 $13.50
118-410-025 $13.50
118-410-026 $13.50
118-410-027 $13.50
118-410-028 $13.50
118-410-029 $13.50
118-410-030 $13.50
118-410-031 $13.50
118-410-032 $13.50
118-410-033 $13.50
118-410-034 $13.50
118-410-035 $13.50
118-410-037 $13.50
118-410-038 $13.50
118-410-039 $13.50
118-410-040 $13.50
118-410-041 $13.50
118-410-042 $13.50
118-410-043 $13.50
118-410-044 $13.50
118-410-045 $13.50
118-410-046 $13.50
118-410-047 $13.50
118-410-048 $13.50
118-410-049 $13.50
118-410-050 $13.50
118-410-051 $13.50
118-410-052 $13.50
118-410-053 $13.50
118-410-054 $13.50
Assessor's
Parcel
Number
Assessment
Amount
118-410-055 $13.50
118-410-056 $13.50
118-410-057 $13.50
118-410-058 $13.50
118-410-059 $13.50
118-410-060 $13.50
118-410-061 $13.50
118-410-062 $13.50
118-410-063 $13.50
118-410-064 $13.50
118-410-065 $13.50
118-410-066 $13.50
118-410-067 $13.50
118-410-069 $13.50
118-410-068 $13.50
118-410-070 $13.50
118-410-071 $13.50
118-410-072 $13.50
118-410-073 $13.50
118-410-074 $13.50
118-410-075 $13.50
118-410-076 $13.50
118-410-077 $13.50
118-410-078 $13.50
118-410-079 $13.50
118-410-080 $13.50
118-410-081 $13.50
118-410-082 $13.50
118-410-083 $13.50
118-410-084 $13.50
118-410-085 $13.50
118-410-086 $13.50
118-410-087 $13.50
118-410-088 $13.50
118-410-089 $13.50
118-410-090 $13.50
118-410-091 $13.50
118-410-092 $13.50
118-410-093 $13.50
118-410-094 $13.50
118-410-095 $13.50
118-410-096 $13.50
118-410-097 $13.50
118-410-098 $13.50
118-410-099 $13.50
118-410-100 $13.50
118-410-101 $13.50
118-410-102 $13.50
118-410-103 $13.50
118-410-104 $13.50
118-410-105 $13.50
118-410-106 $13.50
118-410-107 $13.50
Assessor's
Parcel
Number
Assessment
Amount
118-410-108 $13.50
118-410-109 $13.50
118-410-110 $13.50
118-410-111 $13.50
118-410-112 $13.50
118-410-113 $13.50
118-410-114 $13.50
118-410-115 $13.50
118-410-116 $13.50
118-410-117 $13.50
118-410-120 $13.50
Total Parcels: 117
$1,579.50
Total
Assessment:
3 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7249
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-480-001 $87.08
118-480-002 $87.08
118-480-003 $87.08
118-480-004 $87.08
118-480-005 $87.08
118-480-006 $87.08
118-480-007 $87.08
118-480-008 $87.08
118-480-009 $87.08
118-480-010 $87.08
118-480-011 $87.08
118-480-012 $87.08
118-480-013 $87.08
118-480-014 $87.08
118-480-015 $87.08
118-480-016 $87.08
118-480-017 $87.08
118-480-018 $87.08
118-480-019 $87.08
118-480-020 $87.08
118-480-023 $87.08
118-480-024 $87.08
118-480-025 $87.08
118-480-026 $87.08
118-480-027 $87.08
118-480-028 $87.08
118-480-029 $87.08
118-480-030 $87.08
118-480-031 $87.08
118-480-034 $87.08
118-480-035 $87.08
118-480-036 $87.08
118-480-037 $87.08
118-480-038 $87.08
118-480-039 $87.08
118-480-040 $87.08
118-480-041 $87.08
118-480-042 $87.08
118-480-043 $87.08
118-480-044 $87.08
118-480-045 $87.08
118-480-046 $87.08
118-480-047 $87.08
118-480-048 $87.08
118-490-001 $87.08
118-490-003 $87.08
118-490-005 $87.08
118-490-006 $87.08
118-490-007 $87.08
118-490-008 $87.08
118-490-009 $87.08
118-490-010 $87.08
118-490-011 $87.08
Assessor's
Parcel
Number
Assessment
Amount
118-490-012 $87.08
118-490-013 $87.08
118-490-014 $87.08
118-490-015 $87.08
118-490-016 $87.08
118-490-017 $87.08
118-490-018 $87.08
118-490-019 $87.08
118-490-020 $87.08
118-490-021 $87.08
118-490-022 $87.08
118-490-023 $87.08
118-490-024 $87.08
118-490-025 $87.08
118-490-027 $87.08
118-490-028 $87.08
Total Parcels: 69
$6,008.52
Total
Assessment:
4 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7255
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-500-001 $87.08
118-500-002 $87.08
118-500-005 $87.08
118-500-006 $87.08
118-500-007 $87.08
118-500-008 $87.08
118-500-009 $87.08
118-500-010 $87.08
118-500-011 $87.08
118-500-012 $87.08
118-500-013 $87.08
118-500-014 $87.08
118-500-015 $87.08
118-500-016 $87.08
118-500-017 $87.08
118-500-018 $87.08
118-500-019 $87.08
118-500-020 $87.08
118-500-021 $87.08
118-500-022 $87.08
118-500-023 $87.08
118-500-024 $87.08
118-500-025 $87.08
118-500-026 $87.08
118-500-027 $87.08
118-500-028 $87.08
118-500-029 $87.08
118-500-030 $87.08
118-500-031 $87.08
118-500-032 $87.08
118-500-033 $87.08
118-510-001 $87.08
118-510-002 $87.08
118-510-003 $87.08
118-510-004 $87.08
118-510-005 $87.08
118-510-006 $87.08
118-510-007 $87.08
118-510-008 $87.08
118-510-009 $87.08
118-510-010 $87.08
118-510-011 $87.08
118-510-012 $87.08
118-510-013 $87.08
118-510-015 $87.08
118-510-016 $87.08
118-510-017 $87.08
118-510-018 $87.08
118-510-019 $87.08
118-510-020 $87.08
118-510-021 $87.08
118-510-022 $87.08
118-510-023 $87.08
Assessor's
Parcel
Number
Assessment
Amount
118-510-024 $87.08
118-510-025 $87.08
118-510-026 $87.08
118-510-027 $87.08
118-510-028 $87.08
118-510-029 $87.08
118-510-030 $87.08
118-510-031 $87.08
118-510-032 $87.08
118-510-033 $87.08
118-510-034 $87.08
118-510-035 $87.08
118-510-036 $87.08
118-510-037 $87.08
118-510-038 $87.08
118-510-039 $87.08
118-510-040 $87.08
118-510-041 $87.08
118-510-042 $87.08
Total Parcels: 72
$6,269.76
Total
Assessment:
5 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7256
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-421-001 $36.10
118-421-002 $36.10
118-421-003 $36.10
118-422-001 $36.10
118-422-002 $36.10
118-422-003 $36.10
118-422-004 $36.10
118-422-005 $36.10
118-422-006 $36.10
118-422-007 $36.10
118-423-001 $36.10
118-423-002 $36.10
118-423-003 $36.10
118-423-004 $36.10
118-423-005 $36.10
118-423-006 $36.10
118-423-007 $36.10
118-423-008 $36.10
118-423-009 $36.10
118-423-010 $36.10
118-423-011 $36.10
118-423-012 $36.10
118-423-013 $36.10
118-423-014 $36.10
118-423-015 $36.10
118-424-001 $36.10
118-424-002 $36.10
118-424-003 $36.10
118-424-004 $36.10
118-424-005 $36.10
118-424-006 $36.10
118-424-007 $36.10
118-424-008 $36.10
118-424-009 $36.10
118-424-010 $36.10
118-424-011 $36.10
118-424-012 $36.10
118-424-013 $36.10
118-424-014 $36.10
118-424-015 $36.10
118-424-016 $36.10
118-424-017 $36.10
118-424-018 $36.10
118-424-019 $36.10
118-431-001 $36.10
118-431-002 $36.10
118-431-003 $36.10
118-431-004 $36.10
118-431-005 $36.10
118-432-002 $36.10
118-432-003 $36.10
118-432-004 $36.10
118-432-005 $36.10
Assessor's
Parcel
Number
Assessment
Amount
118-432-006 $36.10
118-432-007 $36.10
118-432-008 $36.10
118-432-009 $36.10
118-432-010 $36.10
118-432-011 $36.10
118-432-012 $36.10
118-432-013 $36.10
118-432-014 $36.10
118-432-015 $36.10
118-432-016 $36.10
118-432-017 $36.10
118-432-019 $36.10
118-432-020 $36.10
118-433-002 $36.10
118-433-003 $36.10
118-433-004 $36.10
Total Parcels: 70
$2,527.00
Total
Assessment:
6 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7257
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-570-001 $36.10
118-570-002 $36.10
118-570-003 $36.10
118-570-004 $36.10
118-570-005 $36.10
118-570-006 $36.10
118-570-007 $36.10
118-570-008 $36.10
118-570-009 $36.10
118-570-010 $36.10
118-570-012 $36.10
118-570-013 $36.10
118-570-014 $36.10
118-570-015 $36.10
118-570-016 $36.10
118-570-017 $36.10
118-570-018 $36.10
118-570-019 $36.10
118-570-020 $36.10
118-570-021 $36.10
118-570-022 $36.10
118-570-023 $36.10
118-570-024 $36.10
118-570-025 $36.10
118-570-026 $36.10
118-570-027 $36.10
118-570-028 $36.10
118-570-029 $36.10
118-570-030 $36.10
118-570-031 $36.10
118-570-032 $36.10
118-570-033 $36.10
118-570-034 $36.10
118-570-035 $36.10
118-570-038 $36.10
118-570-039 $36.10
118-570-040 $36.10
118-570-041 $36.10
118-570-042 $36.10
118-570-043 $36.10
118-570-044 $36.10
118-570-045 $36.10
118-570-046 $36.10
118-570-047 $36.10
118-570-048 $36.10
118-570-049 $36.10
118-570-050 $36.10
118-570-051 $36.10
118-570-052 $36.10
118-570-053 $36.10
118-570-054 $36.10
118-570-055 $36.10
118-570-056 $36.10
Assessor's
Parcel
Number
Assessment
Amount
118-570-057 $36.10
118-570-058 $36.10
118-570-059 $36.10
118-570-060 $36.10
118-570-061 $36.10
118-570-062 $36.10
118-570-063 $36.10
Total Parcels: 60
$2,166.00
Total
Assessment:
7 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7260
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-640-001 $36.10
118-640-002 $36.10
118-640-003 $36.10
118-640-004 $36.10
118-640-005 $36.10
118-640-006 $36.10
118-640-007 $36.10
118-640-008 $36.10
118-640-009 $36.10
118-640-010 $36.10
118-640-011 $36.10
118-640-012 $36.10
118-640-014 $36.10
118-640-015 $36.10
118-640-016 $36.10
118-640-017 $36.10
118-640-018 $36.10
118-640-019 $36.10
118-640-020 $36.10
118-640-022 $36.10
118-640-024 $36.10
118-640-025 $36.10
118-640-026 $36.10
118-640-027 $36.10
118-640-028 $36.10
118-640-029 $36.10
118-640-030 $36.10
118-640-031 $36.10
118-640-032 $36.10
118-640-033 $36.10
118-640-034 $36.10
118-640-035 $36.10
118-640-036 $36.10
118-640-037 $36.10
118-640-038 $36.10
118-640-039 $36.10
118-640-040 $36.10
118-640-041 $36.10
118-640-042 $36.10
118-640-043 $36.10
118-640-044 $36.10
118-640-046 $36.10
118-640-047 $36.10
118-640-048 $36.10
118-650-001 $36.10
118-650-002 $36.10
118-650-003 $36.10
118-650-004 $36.10
118-650-005 $36.10
118-650-006 $36.10
118-650-007 $36.10
118-650-008 $36.10
118-650-009 $36.10
Assessor's
Parcel
Number
Assessment
Amount
118-650-010 $36.10
118-650-011 $36.10
118-650-012 $36.10
118-650-013 $36.10
118-650-014 $36.10
118-650-015 $36.10
118-650-016 $36.10
118-650-017 $36.10
118-650-018 $36.10
118-650-019 $36.10
118-650-020 $36.10
118-650-021 $36.10
118-650-022 $36.10
118-650-023 $36.10
118-650-024 $36.10
118-650-025 $36.10
118-650-026 $36.10
118-650-027 $36.10
118-650-028 $36.10
118-650-029 $36.10
118-650-030 $36.10
118-650-031 $36.10
Total Parcels: 75
$2,707.50
Total
Assessment:
8 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7261
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-670-001 $36.10
118-670-002 $36.10
118-670-003 $36.10
118-670-004 $36.10
118-670-005 $36.10
118-670-006 $36.10
118-670-007 $36.10
118-670-008 $36.10
118-670-009 $36.10
118-670-010 $36.10
118-670-011 $36.10
118-670-012 $36.10
118-670-013 $36.10
118-670-014 $36.10
118-670-015 $36.10
118-670-016 $36.10
118-670-017 $36.10
118-670-018 $36.10
118-670-019 $36.10
118-670-020 $36.10
118-670-021 $36.10
118-670-022 $36.10
118-670-023 $36.10
118-670-024 $36.10
118-670-025 $36.10
118-670-026 $36.10
118-670-027 $36.10
118-670-028 $36.10
118-670-029 $36.10
118-670-030 $36.10
118-670-031 $36.10
118-670-032 $36.10
118-670-033 $36.10
118-670-034 $36.10
118-670-035 $36.10
118-670-036 $36.10
118-670-037 $36.10
118-670-038 $36.10
118-670-039 $36.10
118-670-040 $36.10
118-670-041 $36.10
118-670-042 $36.10
118-670-043 $36.10
118-670-044 $36.10
118-680-001 $36.10
118-680-002 $36.10
118-680-003 $36.10
118-680-004 $36.10
118-680-005 $36.10
118-680-006 $36.10
118-680-007 $36.10
118-680-008 $36.10
118-680-009 $36.10
Assessor's
Parcel
Number
Assessment
Amount
118-680-010 $36.10
118-680-011 $36.10
118-680-012 $36.10
118-680-013 $36.10
118-680-014 $36.10
118-680-015 $36.10
118-680-016 $36.10
118-680-017 $36.10
118-680-018 $36.10
118-680-019 $36.10
118-680-020 $36.10
118-680-021 $36.10
118-680-022 $36.10
118-680-023 $36.10
118-680-024 $36.10
118-680-025 $36.10
118-680-026 $36.10
Total Parcels: 70
$2,527.00
Total
Assessment:
9 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7262
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-441-001 $36.10
118-441-002 $36.10
118-441-003 $36.10
118-441-004 $36.10
118-441-005 $36.10
118-441-006 $36.10
118-441-007 $36.10
118-441-008 $36.10
118-441-009 $36.10
118-441-010 $36.10
118-441-011 $36.10
118-441-012 $36.10
118-441-013 $36.10
118-441-014 $36.10
118-441-015 $36.10
118-441-016 $36.10
118-441-017 $36.10
118-441-018 $36.10
118-441-019 $36.10
118-441-020 $36.10
118-441-021 $36.10
118-441-022 $36.10
118-441-023 $36.10
118-441-024 $36.10
118-441-025 $36.10
118-441-026 $36.10
118-442-001 $36.10
118-442-002 $36.10
118-442-003 $36.10
118-442-004 $36.10
118-442-005 $36.10
118-442-006 $36.10
118-442-007 $36.10
118-442-008 $36.10
118-442-009 $36.10
118-442-010 $36.10
118-442-011 $36.10
118-442-012 $36.10
118-442-013 $36.10
118-442-014 $36.10
118-442-015 $36.10
118-442-016 $36.10
118-442-017 $36.10
118-443-001 $36.10
118-443-002 $36.10
118-443-003 $36.10
118-443-004 $36.10
118-443-005 $36.10
118-443-006 $36.10
118-443-007 $36.10
118-451-001 $36.10
118-451-002 $36.10
118-451-003 $36.10
Assessor's
Parcel
Number
Assessment
Amount
118-451-004 $36.10
118-451-005 $36.10
118-451-006 $36.10
118-451-007 $36.10
118-451-008 $36.10
118-451-009 $36.10
118-451-010 $36.10
118-451-011 $36.10
118-452-001 $36.10
118-452-002 $36.10
118-452-003 $36.10
118-452-004 $36.10
118-452-005 $36.10
118-452-006 $36.10
118-452-007 $36.10
118-452-008 $36.10
118-452-009 $36.10
118-452-010 $36.10
118-452-011 $36.10
118-452-012 $36.10
118-452-013 $36.10
118-452-014 $36.10
118-452-015 $36.10
118-452-016 $36.10
118-452-017 $36.10
118-452-018 $36.10
118-452-019 $36.10
118-452-020 $36.10
118-452-021 $36.10
118-452-022 $36.10
118-452-023 $36.10
118-452-024 $36.10
118-452-025 $36.10
118-452-026 $36.10
118-452-027 $36.10
118-452-028 $36.10
118-452-029 $36.10
118-452-030 $36.10
118-452-031 $36.10
118-452-032 $36.10
118-452-033 $36.10
118-452-034 $36.10
118-452-035 $36.10
118-452-036 $36.10
118-452-037 $36.10
118-452-038 $36.10
Total Parcels: 99
$3,573.90
Total
Assessment:
10 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7263
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-540-001 $36.10
118-540-002 $36.10
118-540-003 $36.10
118-540-004 $36.10
118-540-005 $36.10
118-540-006 $36.10
118-540-007 $36.10
118-540-008 $36.10
118-540-009 $36.10
118-540-010 $36.10
118-540-011 $36.10
118-540-012 $36.10
118-540-013 $36.10
118-540-014 $36.10
118-540-015 $36.10
118-540-016 $36.10
118-540-017 $36.10
118-540-018 $36.10
118-540-019 $36.10
118-540-020 $36.10
118-540-021 $36.10
118-540-022 $36.10
118-540-023 $36.10
118-540-024 $36.10
118-540-025 $36.10
118-540-026 $36.10
118-540-027 $36.10
118-540-028 $36.10
118-540-029 $36.10
118-540-030 $36.10
118-540-031 $36.10
118-540-032 $36.10
118-540-033 $36.10
118-540-034 $36.10
118-540-035 $36.10
118-540-036 $36.10
118-540-037 $36.10
118-540-038 $36.10
118-540-039 $36.10
118-540-040 $36.10
118-540-041 $36.10
118-540-042 $36.10
118-540-043 $36.10
118-540-044 $36.10
118-540-045 $36.10
118-540-046 $36.10
118-540-047 $36.10
118-540-048 $36.10
118-540-049 $36.10
118-540-050 $36.10
118-540-051 $36.10
118-540-052 $36.10
118-540-053 $36.10
Assessor's
Parcel
Number
Assessment
Amount
118-540-054 $36.10
118-540-055 $36.10
118-540-056 $36.10
118-540-057 $36.10
118-540-058 $36.10
118-540-059 $36.10
118-540-060 $36.10
118-540-061 $36.10
118-540-062 $36.10
118-540-063 $36.10
118-540-064 $36.10
118-540-065 $36.10
118-550-002 $36.10
118-550-003 $36.10
118-550-004 $36.10
118-550-005 $36.10
118-550-006 $36.10
118-550-007 $36.10
118-550-008 $36.10
118-550-009 $36.10
118-550-010 $36.10
118-550-011 $36.10
118-550-012 $36.10
118-550-013 $36.10
118-550-014 $36.10
118-550-015 $36.10
118-550-016 $36.10
118-550-017 $36.10
118-550-018 $36.10
118-550-019 $36.10
118-550-020 $36.10
118-550-021 $36.10
118-550-022 $36.10
118-550-023 $36.10
118-550-024 $36.10
118-550-025 $36.10
118-550-026 $36.10
118-550-027 $36.10
118-550-028 $36.10
118-550-029 $36.10
118-550-030 $36.10
118-550-031 $36.10
118-550-032 $36.10
118-550-033 $36.10
118-550-034 $36.10
118-550-035 $36.10
118-550-036 $36.10
118-550-038 $36.10
Total Parcels: 101
$3,646.10
Total
Assessment:
11 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7264
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-620-001 $36.10
118-620-002 $36.10
118-620-003 $36.10
118-620-004 $36.10
118-620-005 $36.10
118-620-006 $36.10
118-620-007 $36.10
118-620-008 $36.10
118-620-009 $36.10
118-620-010 $36.10
118-620-011 $36.10
118-620-012 $36.10
118-620-013 $36.10
118-620-014 $36.10
118-620-015 $36.10
118-620-016 $36.10
118-620-017 $36.10
118-620-018 $36.10
118-620-019 $36.10
118-620-020 $36.10
118-620-021 $36.10
118-620-022 $36.10
118-620-023 $36.10
118-620-024 $36.10
118-620-025 $36.10
118-620-026 $36.10
118-620-027 $36.10
118-620-028 $36.10
118-620-029 $36.10
118-620-030 $36.10
118-620-031 $36.10
118-620-032 $36.10
118-620-033 $36.10
118-620-034 $36.10
118-620-035 $36.10
118-620-036 $36.10
118-620-037 $36.10
118-620-038 $36.10
118-620-039 $36.10
118-620-040 $36.10
118-620-041 $36.10
118-620-042 $36.10
118-620-043 $36.10
118-620-044 $36.10
118-620-045 $36.10
118-620-046 $36.10
118-620-047 $36.10
118-620-048 $36.10
118-620-049 $36.10
118-620-050 $36.10
118-620-051 $36.10
118-620-052 $36.10
118-620-053 $36.10
Assessor's
Parcel
Number
Assessment
Amount
118-620-054 $36.10
118-620-055 $36.10
118-620-056 $36.10
118-620-057 $36.10
118-620-058 $36.10
118-620-059 $36.10
118-620-060 $36.10
118-620-061 $36.10
118-620-062 $36.10
118-630-001 $36.10
118-630-002 $36.10
118-630-003 $36.10
118-630-004 $36.10
118-630-005 $36.10
118-630-006 $36.10
118-630-007 $36.10
118-630-008 $36.10
118-630-009 $36.10
118-630-010 $36.10
118-630-011 $36.10
118-630-012 $36.10
118-630-013 $36.10
118-630-014 $36.10
118-630-015 $36.10
118-630-016 $36.10
118-630-017 $36.10
118-630-018 $36.10
118-630-019 $36.10
118-630-020 $36.10
118-630-021 $36.10
118-630-022 $36.10
118-630-023 $36.10
118-630-024 $36.10
118-630-025 $36.10
118-630-026 $36.10
118-630-027 $36.10
118-630-028 $36.10
118-630-029 $36.10
118-630-030 $36.10
118-630-031 $36.10
118-630-032 $36.10
118-630-033 $36.10
118-630-034 $36.10
118-630-035 $36.10
118-630-036 $36.10
118-630-037 $36.10
118-630-038 $36.10
118-630-039 $36.10
118-630-040 $36.10
Total Parcels: 102
$3,682.20
Total
Assessment:
12 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7303
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-530-001 $13.50
118-530-002 $13.50
118-530-003 $13.50
118-530-004 $13.50
118-530-005 $13.50
118-530-006 $13.50
118-530-007 $13.50
118-530-008 $13.50
118-530-009 $13.50
118-530-010 $13.50
118-530-011 $13.50
118-530-012 $13.50
118-530-013 $13.50
118-530-014 $13.50
118-530-015 $13.50
118-530-016 $13.50
118-530-017 $13.50
118-530-018 $13.50
118-530-019 $13.50
118-530-020 $13.50
118-530-021 $13.50
118-530-022 $13.50
118-530-023 $13.50
118-530-024 $13.50
118-530-025 $13.50
118-530-026 $13.50
118-530-027 $13.50
118-530-028 $13.50
118-530-029 $13.50
118-530-030 $13.50
118-530-031 $13.50
118-530-033 $13.50
118-530-034 $13.50
118-530-035 $13.50
118-530-036 $13.50
118-530-037 $13.50
118-530-038 $13.50
118-530-039 $13.50
118-530-040 $13.50
118-530-041 $13.50
118-530-042 $13.50
118-530-043 $13.50
118-530-044 $13.50
118-530-045 $13.50
118-530-046 $13.50
118-530-047 $13.50
118-530-048 $13.50
118-530-049 $13.50
118-530-050 $13.50
118-530-051 $13.50
118-530-052 $13.50
118-530-056 $13.50
Assessor's
Parcel
Number
Assessment
Amount
Total Parcels: 52
$702.00
Total
Assessment:
13 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7311
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-460-001 $20.26
118-460-002 $20.26
118-460-003 $20.26
118-460-004 $20.26
118-460-005 $20.26
118-460-006 $20.26
118-460-007 $20.26
118-460-008 $20.26
118-460-009 $20.26
118-460-010 $20.26
118-460-011 $20.26
118-460-012 $20.26
118-460-013 $20.26
118-460-014 $20.26
118-460-015 $20.26
118-460-016 $20.26
118-460-017 $20.26
118-460-018 $20.26
118-460-019 $20.26
118-460-020 $20.26
118-460-021 $20.26
118-460-022 $20.26
118-460-023 $20.26
118-460-024 $20.26
118-460-025 $20.26
118-460-026 $20.26
118-460-027 $20.26
118-460-028 $20.26
118-460-029 $20.26
118-460-030 $20.26
118-460-031 $20.26
118-460-032 $20.26
118-460-033 $20.26
118-460-034 $20.26
118-460-035 $20.26
118-460-036 $20.26
118-460-037 $20.26
118-460-038 $20.26
118-460-039 $20.26
118-460-040 $20.26
118-460-041 $20.26
118-460-042 $20.26
118-460-043 $20.26
118-460-044 $20.26
118-460-045 $20.26
118-460-046 $20.26
118-460-047 $20.26
118-460-048 $20.26
118-460-049 $20.26
118-460-050 $20.26
118-460-051 $20.26
118-460-052 $20.26
118-460-053 $20.26
Assessor's
Parcel
Number
Assessment
Amount
118-460-054 $20.26
118-460-055 $20.26
118-460-056 $20.26
118-460-057 $20.26
118-460-058 $20.26
118-460-059 $20.26
118-460-060 $20.26
118-460-061 $20.26
118-460-062 $20.26
118-460-063 $20.26
118-460-064 $20.26
118-460-065 $20.26
118-460-066 $20.26
118-460-067 $20.26
118-460-069 $20.26
118-460-068 $20.26
118-460-070 $20.26
118-460-071 $20.26
118-460-072 $20.26
118-460-073 $20.26
118-460-074 $20.26
118-460-075 $20.26
118-460-076 $20.26
118-460-077 $20.26
118-460-078 $20.26
118-460-079 $20.26
118-460-080 $20.26
118-460-081 $20.26
118-460-082 $20.26
118-460-083 $20.26
118-460-084 $20.26
118-460-085 $20.26
118-460-086 $20.26
118-460-087 $20.26
118-460-088 $20.26
118-460-089 $20.26
118-460-090 $20.26
118-460-091 $20.26
118-460-092 $20.26
118-460-093 $20.26
118-460-094 $20.26
118-460-095 $20.26
118-460-096 $20.26
118-460-097 $20.26
118-460-098 $20.26
118-460-099 $20.26
118-460-100 $20.26
118-460-101 $20.26
118-460-102 $20.26
118-460-103 $20.26
118-460-105 $20.26
118-460-106 $20.26
118-460-107 $20.26
Assessor's
Parcel
Number
Assessment
Amount
118-460-108 $20.26
118-460-109 $20.26
118-460-110 $20.26
118-460-111 $20.26
118-460-112 $20.26
118-460-113 $20.26
118-460-114 $20.26
118-460-115 $20.26
118-460-116 $20.26
118-460-117 $20.26
118-460-118 $20.26
118-460-121 $20.26
Total Parcels: 118
$2,390.68
Total
Assessment:
14 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7766
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-590-004 $18.04
118-590-005 $18.04
118-590-006 $18.04
118-590-007 $18.04
118-590-009 $18.04
118-590-010 $18.04
118-590-011 $18.04
118-590-012 $18.04
118-590-015 $18.04
118-590-016 $18.04
118-590-017 $18.04
118-590-018 $18.04
118-590-022 $18.04
118-590-023 $18.04
118-590-024 $18.04
118-590-025 $18.04
118-590-027 $18.04
118-590-028 $18.04
118-590-029 $18.04
118-590-030 $18.04
118-600-001 $18.04
118-600-002 $18.04
118-600-003 $18.04
118-600-004 $18.04
118-600-006 $18.04
118-600-007 $18.04
118-600-008 $18.04
118-600-009 $18.04
118-600-011 $18.04
118-600-012 $18.04
118-600-013 $18.04
118-600-014 $18.04
118-600-016 $18.04
118-600-017 $18.04
118-600-018 $18.04
118-600-019 $18.04
118-600-021 $18.04
118-600-022 $18.04
118-600-023 $18.04
118-600-024 $18.04
118-600-026 $18.04
118-600-027 $18.04
118-600-028 $18.04
118-600-029 $18.04
118-600-031 $18.04
118-600-032 $18.04
118-600-033 $18.04
118-600-034 $18.04
118-600-036 $18.04
118-600-037 $18.04
118-600-038 $18.04
118-600-039 $18.04
118-610-001 $18.04
Assessor's
Parcel
Number
Assessment
Amount
118-610-002 $18.04
118-610-003 $18.04
118-610-004 $18.04
118-610-006 $18.04
118-610-007 $18.04
118-610-008 $18.04
118-610-009 $18.04
Total Parcels: 60
$1,082.40
Total
Assessment:
15 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7766A
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-580-001 $36.10
118-580-002 $36.10
118-580-003 $36.10
118-580-004 $36.10
118-580-005 $36.10
118-580-006 $36.10
118-580-007 $36.10
118-580-008 $36.10
118-580-009 $36.10
118-580-010 $36.10
118-580-011 $36.10
118-580-012 $36.10
118-580-013 $36.10
118-580-014 $36.10
118-580-015 $36.10
118-580-016 $36.10
118-580-017 $36.10
118-580-018 $36.10
118-580-019 $36.10
118-580-020 $36.10
118-580-021 $36.10
118-580-022 $36.10
118-580-023 $36.10
118-580-024 $36.10
118-580-025 $36.10
118-580-026 $36.10
118-580-027 $36.10
118-580-028 $36.10
118-580-029 $36.10
118-580-030 $36.10
118-580-031 $36.10
118-580-032 $36.10
118-580-033 $36.10
118-580-034 $36.10
118-580-035 $36.10
Total Parcels: 35
$1,263.50
Total
Assessment:
16 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7767
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-610-012 $18.04
118-610-013 $18.04
118-610-014 $18.04
118-610-015 $18.04
118-610-020 $18.04
118-610-021 $18.04
118-610-022 $18.04
118-610-023 $18.04
118-610-024 $18.04
118-610-025 $18.04
118-610-026 $18.04
118-610-027 $18.04
118-610-028 $18.04
118-610-029 $18.04
118-610-030 $18.04
118-610-031 $18.04
118-660-001 $18.04
118-660-002 $18.04
118-660-003 $18.04
118-660-004 $18.04
118-660-006 $18.04
118-660-007 $18.04
118-660-008 $18.04
118-660-009 $18.04
118-660-013 $18.04
118-660-014 $18.04
118-660-015 $18.04
118-660-016 $18.04
118-660-019 $18.04
118-660-020 $18.04
118-660-021 $18.04
118-660-022 $18.04
118-660-024 $18.04
118-660-025 $18.04
118-660-026 $18.04
118-660-027 $18.04
118-660-029 $18.04
118-660-030 $18.04
118-660-031 $18.04
118-660-032 $18.04
118-660-036 $18.04
118-660-037 $18.04
118-660-038 $18.04
118-660-039 $18.04
118-660-047 $18.04
118-660-048 $18.04
118-660-049 $18.04
118-660-050 $18.04
118-660-052 $18.04
118-660-053 $18.04
118-660-054 $18.04
118-660-055 $18.04
118-660-057 $18.04
Assessor's
Parcel
Number
Assessment
Amount
118-660-058 $18.04
118-660-059 $18.04
118-660-060 $18.04
118-660-062 $18.04
118-660-063 $18.04
118-660-064 $18.04
118-660-065 $18.04
118-660-067 $18.04
118-660-069 $18.04
118-660-068 $18.04
118-660-070 $18.04
118-660-071 $18.04
118-660-072 $18.04
118-660-073 $18.04
118-660-074 $18.04
118-660-075 $18.04
118-660-076 $18.04
118-660-077 $18.04
118-660-078 $18.04
118-660-079 $18.04
118-660-080 $18.04
118-660-081 $18.04
118-660-082 $18.04
Total Parcels: 76
$1,371.04
Total
Assessment:
17 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7768
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-470-003 $27.02
118-470-004 $27.02
118-470-005 $27.02
118-470-006 $27.02
118-470-007 $27.02
118-470-008 $27.02
118-470-009 $27.02
118-470-010 $27.02
118-470-011 $27.02
118-470-012 $27.02
118-470-013 $27.02
118-470-014 $27.02
118-470-015 $27.02
118-470-016 $27.02
118-470-017 $27.02
118-470-018 $27.02
118-470-019 $27.02
118-470-020 $27.02
118-470-021 $27.02
118-470-022 $27.02
118-470-023 $27.02
118-470-024 $27.02
118-470-025 $27.02
118-470-026 $27.02
118-470-027 $27.02
118-470-028 $27.02
118-470-029 $27.02
118-470-030 $27.02
118-470-031 $27.02
118-470-032 $27.02
118-470-033 $27.02
118-470-034 $27.02
118-470-035 $27.02
118-470-036 $27.02
118-470-037 $27.02
118-470-038 $27.02
118-470-039 $27.02
118-470-040 $27.02
118-470-041 $27.02
118-470-042 $27.02
118-470-043 $27.02
118-470-044 $27.02
118-470-045 $27.02
118-470-046 $27.02
118-470-047 $27.02
118-470-048 $27.02
118-470-049 $27.02
118-470-050 $27.02
118-470-051 $27.02
118-470-052 $27.02
118-470-053 $27.02
118-470-054 $27.02
118-470-055 $27.02
Assessor's
Parcel
Number
Assessment
Amount
118-470-056 $27.02
118-470-057 $27.02
Total Parcels: 55
$1,486.10
Total
Assessment:
18 05/22/23
OAKHURST GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD)
7769
ASSESSMENT ROLL
FISCAL YEAR 2023-24
SUBDIVISION NO.
Assessor's
Parcel
Number
Assessment
Amount
118-470-063 $27.02
118-470-064 $27.02
118-470-065 $27.02
118-470-066 $27.02
118-470-067 $27.02
118-470-069 $27.02
118-470-068 $27.02
118-470-070 $27.02
118-470-071 $27.02
118-470-072 $27.02
118-470-076 $27.02
118-470-079 $27.02
118-470-080 $27.02
118-470-081 $27.02
118-470-082 $27.02
118-470-083 $27.02
118-470-084 $27.02
118-470-085 $27.02
118-470-086 $27.02
118-470-087 $27.02
118-470-088 $27.02
118-470-089 $27.02
118-470-090 $27.02
118-470-091 $27.02
118-470-092 $27.02
118-470-093 $27.02
118-470-094 $27.02
118-470-095 $27.02
118-470-096 $27.02
118-470-097 $27.02
118-470-098 $27.02
118-470-099 $27.02
118-470-100 $27.02
118-470-101 $27.02
118-470-102 $27.02
118-470-103 $27.02
118-470-104 $27.02
118-470-105 $27.02
118-470-106 $27.02
118-470-107 $27.02
118-470-108 $27.02
118-470-109 $27.02
118-470-110 $27.02
118-470-111 $27.02
118-470-112 $27.02
118-470-113 $27.02
118-470-114 $27.02
118-470-115 $27.02
118-470-118 $27.02
118-470-119 $27.02
118-470-120 $27.02
118-470-121 $27.02
118-470-122 $27.02
Assessor's
Parcel
Number
Assessment
Amount
Total Parcels: 53
$1,432.06
Total
Assessment:
19 05/22/23
GHAD Agenda Item: 5(a)
STAFF REPORT
TO: HONORABLE CHAIRPERSON AND BOARD MEMBERS
FROM: Larry Theis, P.E., General Manager
DATE: July 18, 2023
SUBJECT: Provide Board Direction and Input on Pursuing a Future Assessment Increase on GHAD Property Owners to Increase District Revenue to Fund All Necessary Work Within the GHAD
RECOMMENDATION
The GHAD General Manager recommends the Board of Directors of the Oakhurst Geological Hazard Abatement District (GHAD) provide direction to staff on whether to pursue a future assessment increase on GHAD property owners to generate necessary revenue for required work within the GHAD. The Board should provide input on the level of maintenance/monitoring, capital replacement, and building an emergency reserve; estimate the scale of assessment increase; and the desired format of public outreach and education efforts to be had with property owners.
BACKGROUND
At its most recent GHAD Board meetings on March 21st, May 16th, and June 6th, 2023, the GHAD Manager informed the Board of the significant funding shortfall to perform the necessary work within the GHAD. This situation has been the case for decades including past failed property owner ballot proceedings to increase revenue. The Board requested Staff to explore the possibility of pursuing an increase in assessments in the upcoming fiscal year to address the funding shortfall.
This upcoming fiscal year the projected annual revenue to be collected is $49,000 of which at least $28,000 is needed to administer and collect the annual assessment. This leaves only $21,000 for all other GHAD functions, which is inadequate to fund all the functions identified in the GHAD Plan of Control (“Operation and Maintenance Plan”). In accordance with Proposition 218, the annual assessment can only increase based on changes in the Consumer Price Index for All Urban Consumers (CPI-U) for the San Francisco-OaklandHayward region (“CPI"). Any future increase beyond the annual CPI requires approval from the property owners.
Subject: Oakhurst Geological Hazard Abatement District –Future Assessment Increase Date: July 18, 2023
The GHAD is currently divided into three different areas, generally based on when they were developed and the type of residential units. In Fiscal Year 2023-24, assessments are levied as follows:
Eagle Peak/Indian Wells neighborhoods
Area 1: Single Family $27.02 per year 200 units
Duets $20.27 per year 226 units
Multi-Family $13.51 per year 169 units
Miwok/Keller Ridge neighborhoods
Area 2: Single Family $36.10 per year 612 units
Multi-Family $18.05 per year 136 units
Peacock Creek/Pebble Beach neighborhoods
Area 3: Single Family $87.08 per year 141 units
DISCUSSION
The process of increasing assessment rates begins with the Board of Directors directing staff to pursue an increase in assessments and allocating GHAD funding in its budget. The City’s consultant team would then return to the Board over multiple meetings to primarily discuss the following:
Items to be addressed in Plan of Control
1. Any changes in the GHAD’s responsibility in addressing landslides under private properties. Currently hazards (landslides, erosion, sedimentation) must extend across or into open space and/or at least two residential property boundaries before the GHAD will implement the Plan of Control.
2. Determine the level of on-going maintenance and monitoring activities.
3. Approve a capital replacement plan for aging facilities such as concrete ditches, inlets and basins, and access roads.
Items to be addressed in Engineer’s Report
4. Establish a cost estimate to provide the annual maintenance outlined in the Plan of Control.
5. Set a targeted operating reserve for general cash flow purposes.
6. Set a targeted emergency reserve to be collected annually until a set goal is reached for addressing major incidents/hazards.
The Board’s input is needed by Staff to update the Plan of Control and prepare estimates for services, capital projects, and a reserve budget. Staff would return at a future meeting to get concurrence from the Board and to discuss the targeted annual assessment that would need to be collected from property owners within the GHAD to fund the updated Plan of Control and targeted reserve amounts. The property owners in the GHAD would be informed of the meetings and encouraged to attend and learn about the needs of the GHAD, funding challenges, and to provide public input on the process.
Subject: Oakhurst Geological Hazard Abatement District –Future Assessment Increase Date: July 18, 2023
The Board would approve the updated Plan of Control with identified maintenance and monitoring activities along with capital projects with related cost estimates. Staff would then discuss the proposed assessments to property within the GHAD, and the level of risk to property. After Board direction is provided, a Preliminary Engineer’s report will be prepared and presented for approval by the Board.
This would be considered a Board Meeting of the legislative body to adopt a resolution to initiate proceedings, accepting and approving the Preliminary Engineer’s Report, setting a public hearing date, and directing the mailing of notices and ballots to property owners. The notices and ballots need to be mailed at least 45 days prior to the public hearing date (ballot deadline).
At the scheduled Board Meeting/Public Hearing, the Board conducts a public hearing allowing interested parties to hear and be heard, tabulate ballots (open all mailed or hand delivered) and adopts a resolution declaring the results. Depending on the number of ballots received, the public hearing may be opened and continued, so that ballots can be tabulated the next day, with the results being declared at the next Board meeting. The ballots returned will be weighted by assessment amount. A weighted majority (>50%) is required for approval of the proposed assessment.
If the property owners approve the increase in assessments, staff will submit the increased assessments to the Contra Costa County Auditor-Controller for placement on the Contra Costa County Fiscal Year 2024-25 property tax bills in July/August of 2024.
FISCAL IMPACT
If the Board elects to pursue a future assessment increase, the annual GHAD budget for Fiscal Year 2023-24 has a proposed ~$33,000 budget line item for consultant work to administer the assessment increase and preparing a notice and ballot for GHAD property owners within the fiscal year. The work includes updating the Plan of Control with the BSK Associates, geotechnical subconsultant; drafting an Engineer’s Report on the proposed assessment, preparing notices and ballots, and holding a public hearing to tabulate ballots by Francisco & Associates, special district engineer; and overall administration and oversight by Theis Engineering & Associates, GHAD Manager. The budget line item is strictly for the process of administering the assessment increase; and does not include any outreach efforts such as mailers, public meetings, or informational flyers.
The Board is asked to discuss and provide direction on how the Plan of Control should be updated, and the desired manner in which outreach and education efforts with property owners should occur. In order to proceed, the Board should designate a funding for this effort in the annual budget.