_____________________________________________________________________________________________ City Council Minutes February 18, 2025 Page 1
MINUTES
OF THE
REGULAR MEETING
CLAYTON CITY COUNCIL
TUESDAY, FEBRUARY 18, 2025
1. CALL TO ORDER AND ROLL CALL – The meeting was called to order at 6:30 p.m. by Mayor Trupiano held in-person, and broadcast from Hoyer Hall, Clayton Community Library, 6125 Clayton Road, Clayton, California. Councilmembers present: Councilmembers: Diaz, Enea, Tillman, Vice Mayor Wan, and Mayor Trupiano. Staff present: City Manager, Kris Lofthus; Assistant City Manager, Regina Rubier; Interim Community Development Director, Farhad Mortazavi; City Engineer, Larry Theis; City Attorney, Malathy Subramanian; City Clerk, Stephanie Cabrera-Brown.
2. PLEDGE OF ALLEGIANCE – Led by Mayor Trupiano
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
Larry McNeil – Spoke regarding the costs associated with staffing turnover and comments made by other speakers at the February 4th meeting.
Scott Denslow – Spoke regarding comments made by other speakers at the February 4th meeting.
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Prior to entering Closed Session, Mayor Trupiano opened the item to public comment; there were no members of the public wishing to speak to this item.
The City Council recessed the meeting and convened in Closed Session at 6:32 p.m.
4. CLOSED SESSION
a. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property Under Negotiation: Assessor’s Parcel Numbers: APN: 118-370- 077 and 118-520-001-9, located at Clayton
Road east of Peacock Creek Drive, Clayton
CA, 94517
Agency Negotiators: Kris Lofthus, City Manager and Farhad Mortazavi, Interim Community Development
Director
Negotiating Parties: Grant Alvernaz, Three Putt Development, LLC
Under Negotiations: Price and Terms of Payment
The City Council reconvened the meeting at 6:42 p.m.
No Reportable Action Taken.
5. CONSENT CALENDAR
It was moved by Vice Mayor Wan and seconded by Councilmember Diaz, to approve Consent Calendar Items 5(a) and 5(c) and to Continue Item 5(b) (Passed 5/0)
a. Approval of the February 4, 2025, Meeting Minutes.
(City Clerk)
b. Authorize Execution and Recordation of Noise Abatement Agreement for Oakhurst Golf Course Maintenance Activities
Continued to the February 18, 2025, meeting.
c. Establishing 2025/2026 Equivalent Runoff Unit (ERU) Assessment Rate for Federal and State Mandated National Publishing Discharge Elimination System (NPDES) Program (Storm Water Pollution Prevention System) Following discussion by the City Council, Mayor Trupiano opened the Consent Calendar to public comment:
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Tom Wiesendanger – Spoke regarding concerns with golf course maintenance hours, complaints made directly to the golf course and made recommendations on what should be included in the agreement.
Pamela Wiesendanger – Spoke regarding concerns with golf course maintenance hours and conflicts with the noise ordinance.
Glenn Miller – Spoke regarding concerns with current agreement, time maintenance beings (5:00 a.m.), and interactions with golf course maintenance staff.
6. RECOGNITIONS AND PRESENTATIONS
(There are no Recognitions or Presentations scheduled for this meeting.)
7. REPORT
a. City Manager / Staff
• Link to ClearGov Transparency Portal:
https://cleargov.com/california/contra-costa/city/clayton/checkbook Kris Lofthus, City Manager, shared an update on the current staffing recruitments and the interview schedule. Mr. Lofthus also shared that he attended the League of California Cities Conference, provided an update on the search for a vendor to present to the Governance Ad Hoc Committee, and shared information on upcoming City Sponsored Special Events and Planning Commission
b. City Council / Committees
Reports provided as an attachment to the agenda.
Mayor Trupiano reminded the council that the Council Reports are to be used for reporting out on outside committees and other city business activities.
8. PUBLIC HEARINGS
(There were no Public Hearings scheduled for this meeting.)
9. ACTION ITEM(S)
a. Approve a 4% Base Salary Increase for the Police Chief Job Classification and Amend the City of Clayton's Pay Schedule Accordingly Kris Lofthus, City Manager, provided an overview of 4% Base Salary Increase for the Police Chief Job Classification and Amendment to the 7 _____________________________________________________________________________________________ City Council Minutes February 18, 2025 Page 4
City of Clayton's Pay Schedule. Following discussion by the City Council, Mayor Trupiano opened the item to public comment; There were no members of the public wishing to speak to this item.
It was moved by Vice Mayor Wan and seconded by Councilmember Tillman to Authorize the City Manager Approve a 4% Base Salary Increase for the Police Chief Job Classification and Amend the City of Clayton's Pay Schedule Accordingly (Passed 5/0)
10. ADJOURNMENT – on a call by Mayor Trupiano, The City Council adjourned its meeting at 8:29 p.m. in honor of:
John Bolin, Dan DeSouza, and John Mele
Please note the Minutes of this meeting set forth all actions taken by the City Council on the matters stated, but not necessarily in the chronological sequence in which the matters were taken up.
***
8 TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: Kris Lofthus, City Manager
DATE: March 4, 2025
SUBJECT: Authorize the City Manager to Execute an Agreement with Prime Time Entertainment, Inc for Promotor and On-site Coordinator Services for the 2025 Concerts in the Grove Series
Agenda Item: 4.b
STAFF REPORT
RECOMMENDATION
It is Recommended by Staff and the Budget and Audit Committee that the City Council Authorize the City Manager to Execute an Agreement with Prime Time Entertainment, Inc (PTE) for Promotor, Entertainment Insurance, and On-site Coordinator Services for the 2025 Concerts in the Grove Series
BACKGROUND
At its February meeting, the Budget and Audit committee approved the entertainment selection resulting in an overage of $1,039. This additional cost raises the agreement to $31,029, which is outside of the City Manager signing authority. Seeking approval to execute the agreement with PTE for the additional cost.
FISCAL IMPACTS
An additional $1,039 will need to be transferred to the city sponsored special events account.
Total Band Costs $26,239 and onsite Coordination for all dates $4,800 for an agreement total of $31,039.
CEQA
None.
ATTACHMENTS
Attachment 1 - Clayton_ Professional Services Agreement Prime Time Entertainment, Inc.pdf 9