_____________________________________________________________________________________________ City Council Minutes June 3, 2025 Page 1
MINUTES
OF THE
REGULAR MEETING
CLAYTON CITY COUNCIL
TUESDAY, JUNE 3, 2025
1. CALL TO ORDER AND ROLL CALL – The meeting was called to order at 7:03 p.m. by Mayor Trupiano held in-person, and broadcast from Hoyer Hall, Clayton Community Library, 6125 Clayton Road, Clayton, California. Councilmembers present: Councilmembers: Diaz, Enea, and Tillman; Vice Mayor Wan and Mayor Trupiano. Staff present: City Manager, Kris Lofthus; Assistant City Manager, Regina Rubier; Management Analyst, Dennis Bozanich; City Attorney, Malathy Subramanian; City Clerk, Stephanie Cabrera-Brown; Administrative Clerk, Skyler Aitken.
2. PLEDGE OF ALLEGIANCE – Led by Mayor Trupiano
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
Cameron Avery, Field Representative for Assemblymember Anamarie Avila Farias – Provided an update on the Assemblymember’s legislative activities, upcoming city tours, provided the district office contact information, and extended an invitation for the city to schedule and update. 16 _____________________________________________________________________________________________ City Council Minutes June 3, 2025 Page 2
4. CONSENT CALENDAR
It was moved by Vice Mayor Wan and seconded by Councilmember Diaz, to approve Consent Calendar Items 4(a) – 4(d). (Passed 5/0) Councilmembers Diaz and Tillman requested to pull Item (c) for further discussion prior to voting.
(a) Approval of the May 20, 2025, Meeting Minutes
(b) Approve Local Transportation Improvement Project for Fiscal Year 2025- 26 Involving Road Maintenance and Rehabilitation Account – Local Streets AND Roads Funds (RMRA-LSR; SB1). There is no CEQA Impact from Approving the FY 2025-26 RMRA Street List.
(c) Approve Engineer’s Report and Proposed Assessments for the Operation & Maintenance of Streetlights in the Streetlight Assessment District for Fiscal Year 2028-26.
(d) Approve Engineer’s Report and Declare Intent to Levy and Collect Real Property Assessments for the Diablo Estates at Clayton Benefit Assessment District for Fiscal Year 2025-26 and Give Notice of Public Hearing.
Mayor Trupiano opened the item for Public Comment, but there was no one wishing to make Public Comment.
5. RECOGNITIONS AND PRESENTATIONS
(There were no Recognitions and Presentations scheduled for this meeting.)
6. REPORT
(a) City Manager / Staff
• Link to ClearGov Transparency Portal:
https://cleargov.com/california/contra-costa/city/clayton/checkbook Kris Lofthus, City Manager, shared up update on the Civil Grand Jury report and plans to respond to the report, provided an update on recruitment activities, shared when the fire district will present to the council after missing the last meeting due to an emergency, and shared information on weed abatement resources.
(b) City Council / Committees
Reports provided as an attachment to the agenda.
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7. ACTION ITEMS
(a) Adopt a Resolution Authorizing the City of Clayton’s Five-Year Capital Improvement Plan for Fiscal Years 2024-25 through 2028-29. All Proposed Projects are Expected to have no CEQA Impacts and Should be Categorically Exempt
Larry Theis, City Engineer, shared an overview of the City of Clayton’s Five-Year Capital Improvement Plan for Fiscal Years 2024-25 through 2028-29. All Proposed Projects. Following discussion by the City Council, Mayor Trupiano opened the item to public comment; there were no members of the public wishing to make public comment.
Resolution 17-2025
(b) Adopt a Resolution Amending the Salary Schedule for the Senior Planner Pay Range for Fiscal Year 2024-25
Regina Rubier, Assistant City Manager provided an overview of the Senior Planner position and recommended salary amendments. Following discussion by the City Council, Mayor Trupiano opened the item to public comment; there were no members of the public wishing to make public comment.
Resident – Requested information on the recruitment firm being used and associated costs.
The City Council did not take action on this matter.
(c) Authorize the City Manager to Execute the Police Chief Agreement.
Kris Lofthus, City Manager provided an overview of the Police Chief Agreement. Following discussion by the City Council, Mayor Trupiano opened the item to public comment; there were no members of the public wishing to make public comment
Resolution 18-2025
Jim Killoran – Appreciated the discussion, shared concerns with compensation rates for the police officers, and future
budgeting needs.
It was moved by Vice Mayor Wan and seconded by Councilmember Tillman, to Authorize the City Manager to Execute the Police Chief Agreement. (Passed 4/1; Ayes: Councilmembers: Diaz and Tillman, Vice Mayor Wan and Mayor Trupiano; No: Councilmember Enea)
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Mayor Trupiano recessed the meeting at 8:15; the meeting was reconvened at 8:20 pm.
8. PUBLIC HEARINGS
(a) Conduct a Public Hearing as Required by AB2561 on Workforce Vacancies, Recruitment and Retention Efforts and Potential Changes to Policies, Procedures and Recruitment Activities to Assist with Hiring Regina Rubier, Assistant City Manager, provided an overview of the workforce vacancies in accordance with AB2561. Following discussion by the City Council, Mayor Trupiano opened the public hearing and public comment;
Sgt. Rich Enea – Spoked regarding staffing levels of the Clayton Police Department, compensation, and recruitment
challenges.
Howard Kaplan – Spoke regarding potential for base salary enhancements due to seniority.
Jim Killoran – Spoke regarding employee salaries in comparison to other agencies in the bay area and challenges to recruitment.
Mayor Trupiano closed the public hearing and public comment.
Report was Head and Filed. No Action Taken.
(b) Conduct a Public Hearing for Adoption of the Biennial Budget for Fiscal Years 2025-26 and 2026-27 General Fund, Landscape Maintenance District Fund, Fiduciary Funds and Other Budgets.
Regina Rubier, Assistant City Manager, presented the biennial budget and responded to questions. Following discussion by the City Council, Mayor Trupiano opened the public hearing and public comment;
Lauren Kindorf – Spoke regarding concerns with the budget and deferred maintenance around the city. Ms. Kindorff
also noted the technical issues with the Budget
and Audit Committee meeting, and provided
history on the community library,
Frank Gavidia – Spoke in support of the budget process and thanked staff for the work done.
Jim Killoran – Spoke regarding the budget, need to review deferred maintenance items and unfunded pension liabilities.
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Howard Kaplan – Spoke regarding the budget deficits, current practices to address the deficit, and made
recommendations on how to address it in the future.
Mayor Trupiano closed the public hearing and public comment.
It was moved by Vice Mayor Wan and seconded by Councilmember Enea_ to approve the Budget as Amended:
1. Increase the LMD by $600,000
2. Reduce the Sr. Planner position by $36,600
3. Reduce Merchant fees by $12,000
(Passed 5/0).
9. ADJOURNMENT – on a call by Mayor Trupiano, The City Council adjourned its meeting at 10:08 p.m. in honor of former Contra Costa County Supervisor Federal Grover.
Please note the Minutes of this meeting set forth all actions taken by the City Council on the matters stated, but not necessarily in the chronological sequence in which the matters were taken up.
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20 TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: Dennis Bozanich
DATE: June 17, 2025
SUBJECT: Approval of Contract Amendment No. 3 with Theis Engineering and Associates
Agenda Item: 6.b
STAFF REPORT
RECOMMENDATION
See attached Staff Report and attachment
BACKGROUND
N/A
DISCUSSION
//
FISCAL IMPACTS
//
CEQA
//
ATTACHMENTS
SR - Theis Engineering Associates Contract Amendment #3.pdf Clayton - Third Amendment - Theis Engineering Associates.pdf 21 City Council Agenda Item Page 1 of 3
City Council Agenda Item 5b
STAFF REPORT
TO: Honorable Mayor and Councilmembers
FROM: Kris Lofthus, City Manager
DATE: June 17, 2025
SUBJECT: Approval of Contract Amendment with Theis Engineering and Associates
RECOMMENDATION
Staff recommends approval of a contract amendment with Their Engineering & Associates effective July 1, 2025.
BACKGROUND
Since January 2023, Theis Engineering & Associates has provided professional engineering services to the City of Clayton on a contract basis. Their contributions have supported the City’s infrastructure needs during a time of transition and growth.
Recently, the Clayton City Council approved the creation of a full-time staff position: Public Works Director/City Engineer. Recruitment for this role is currently in progress. Once the position is successfully filled, the City anticipates that in-house staff will take over the engineering responsibilities currently handled by Theis Engineering & Associates.
As a result, the City will conclude its contractual relationship with Theis Engineering once the new Public Works Director/City Engineer is onboarded.
(Back to Agenda)
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