_____________________________________________________________________________________________ City Council Minutes June 17, 2025 Page 1
MINUTES
OF THE
REGULAR MEETING
CLAYTON CITY COUNCIL
TUESDAY, JUNE 17, 2025
1. CALL TO ORDER AND ROLL CALL – The meeting was called to order at 6:02 p.m. by Mayor Trupiano held in-person, and broadcast from Hoyer Hall, Clayton Community Library, 6125 Clayton Road, Clayton, California. Councilmembers present: Councilmembers: Diaz, Enea, and Tillman; Vice Mayor Wan and Mayor Trupiano. Staff present: City Manager, Kris Lofthus; Assistant City Manager, Regina Rubier; Management Analyst, Dennis Bozanich; City Attorney, Malathy Subramanian; City Clerk, Stephanie Cabrera-Brown;
2. PLEDGE OF ALLEGIANCE – Led by Mayor Trupiano
3. PLANNING COMMISSION INTERVIEWS
(a) Conduct Interviews to Fill Two Vacancies on the Planning Commission and Select Two Candidates to Appoint to the Planning Commission for a Twoyear Term, Ending June 30, 2027, Scheduled as Item 10.a under Action Items
The 3 candidates were interviewed one at a time by the city council. Each candidate was allowed an opening statement, followed by questions from the council, and then allowed a closing statement.
The meeting was recessed for at 6:35 to convene the GHAD meeting.
The meeting was resumed at 7:00
4. SWEARING IN CEREMONY FOR INCOMING POLICE CHIEF JEREMY CRONE
The City Manager, Kris Lofthus, provided the community a background of Chief Jeremy Crone
Chief Crone shared his remarks, expressing gratitude to everyone involved in the process and to the community for their support.
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City Clerk, Stephanie Cabrera-Brown, administered the oath of Office to Chief Crone.
The meeting was briefly recessed for refreshments and for the chance for the community to congratulate Chief Crone.
5. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
Geneva Moss, Librarian, announced the various events going on at the library this summer and invited the community to join.
Howard Kaplan brought up a concern around the topic of deferred maintenance, which was brought up during the previous city council meeting.
Keith Hayden spoke around the approval of the 2-year budget, and the role of the members of the financial sustainability committee regarding the budget.
Christine Muller brought up the Grand Jury Report and her expectation for how the council should handle it.
Meredith Yalenty addressed the Grand Jury Report and advocated for reinstating call-in options for citizens unable to attend council meetings in person.
6. CONSENT CALENDAR
Mayor Trupiano moved item 6.b to item section 10.b
It was moved by Councilmember Diaz and seconded by Vice Mayor Wan, to approve Consent Calendar Items 6(a), 6(c), 6(d). (Passed 5/0) (a) Approval of the June 3, 2025, Meeting Minutes
(b) Approval of Contract Amendment No. 3 with Theis Engineering and Associates
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(c) Adopt a Resolution Setting the Special Tax Rate, Ordering the Levy and the Collection of Special Taxes for Fiscal Year 2025/26 for Community Facilities District 2006-1 (Downtown Park Operation and Maintenance (d) Adopt a Resolution Setting the Special Tax Rate, Ordering the Levy and the Collection of Special Taxes for Fiscal Year 2025/26 for Community Facilities District 2007-1 Citywide Landscape Maintenance Tax
7. RECOGNITIONS AND PRESENTATIONS
(a) Six-Month Assessment of the Clayton Police Department Chief Mort delivered a presentation to the City Council regarding the Clayton Police Department.
Sgt. Enea made a clarification on the way a specialized position was paid.
Jim Killoran made a comment about the pay for the police. (b) Certificates of Appreciation Presented to Dan Johnston and Jeff Miller City Manager, Kris Lofthus provided background on the contributions of Dan and Jeff as members of the maintenance team.
(c) Certificate of Appreciation Presented to Interim Chief Don Mort Kris Lofthus shared background on his relationship with Chief Mort and highlighted the positive impact the Chief has had on Clayton. (d) Unsung Heroes for the Month of May (awarded in June) - JoAnn Caspar Mayor Trupiano spoke about JoAnn's background and recognized the valuable work she does throughout the community.
(e) Presentation of a Proclamation to Honor Rory Richmond for his Dedication to Community Service and the Clayton Community
Mayor Trupiano read the declaration honoring Rory Richmond (f) Quarterly Contra Costa County Fire Protection District Update Fire Chief Broschard presented an update on ConFire's efforts over the past six months, followed by Assistant Chief and Fire Marshal Bachman, who reviewed the evacuation plan and the fire hazard map.
Ed Miller shared his recommendations on how the council could help make fire safety compliance accessible and effective.
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8. REPORT
(a) City Manager / Staff
• Link to ClearGov Transparency Portal:
https://cleargov.com/california/contra-costa/city/clayton/checkbook City Manager Kris Lofthus provided updates on scheduling changes due to the Fourth of July holiday, as well as information about an upcoming good governance training
(b) City Council / Committees
Reports provided as an attachment to the agenda.
9. PUBLIC HEARINGS
(There were no Public Hearings Scheduled for this Meeting.)
10. ACTION ITEMS
(a) Adopt a Resolution Appointing Two (2) Individuals to the Planning Commission for a Two-year Term, Ending June 30, 2027.
It was moved by Vice Mayor Wan and seconded by Councilmember Diaz to reappoint Commissioners Banchero and Casagrande to the Planning Commission. (Passed 4/1 Ayes: Councilmembers Diaz and Enea; ViceMayor Wan, Mayor Trupiano. Dissent: Councilmember Tillman) (b) Approval of Contract Amendment No. 3 with Theis Engineering and Associates
It was moved by Vice Mayor Wan and seconded by Councilmember Tillman to approve the contract. (Passed 5/0)
(c) Adopt two Resolutions Approving the Memorandum of Understanding for the Miscellaneous Employees Bargaining Unit and Adopting the City of Clayton’s Salary Schedule Effective July 1, 2025, in Conformance with CalPers Requirements to Provide a Publicly Available Salary Schedule It was moved by Vice Mayor Wan and seconded by Councilmember Diaz to approve both the Memorandum of Understanding and Adopting the city of Clayton’s Salary Schedule. (Passed 5/0)
(d) Formation of an Ad Hoc Committee to Review the Grand Jury Report Ed Miller spoke regarding his concern about the Grand Jury Report and the Ad Hoc Committee.
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Christine Muller brought up her concern for the potential for bias in the Ad Hoc Committee’s findings
It was moved by Vice Mayor Wan and seconded by Councilmember Diaz to create the Ad Hoc Committee consisting of Mayor Trupiano and Vice-Mayor Wan. (Passed 5/0)
11. ADJOURNMENT – Mayor Trupiano adjourned the meeting at 10:18 p.m.
Please note the Minutes of this meeting set forth all actions taken by the City Council on the matters stated, but not necessarily in the chronological sequence in which the matters were taken up.
***
10 TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: Skyler Aitken
DATE: July 15, 2025
SUBJECT: Approve June 24, 2025 Meeting Minutes
Agenda Item: 5.b
STAFF REPORT
BACKGROUND
Minutes for the Special City Council meeting on June 24, 2025
FISCAL IMPACTS
N/A
ATTACHMENTS
Minutes 062425 - Final.pdf
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