MEETING MINUTES - DRAFT
REGULAR MEETING
CLAYTON CITY COUNCIL
______________________________________________________________________ Tuesday, November 18, 2025 7:00 PM
*Indicates the item was discussed out of agenda order
1. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:00 PM by Mayor Kim Trupiano at Hoyer Hall, in the Clayton Community Library, 6125 Clayton Road, Clayton, California
ROLL CALL
Present: 4 Councilmember Jim Diaz, Councilmember Richard Enea, Councilmember Holly Tillman, and Mayor Kim Trupiano
Absent: 1 Vice Mayor Jeff Wan
Staff Present:
City Manager, Kris Lofthus
Administrative Services Director, Dennis Bozanich
City Attorney, Mala Subramanian
Police Chief, Jeremy Crone
City Clerk, Leticia I. Miguel
2. PLEDGE OF ALLEGIANCE
Mayor Trupiano led the Pledge of Allegiance.
Mayor Trupiano announced revisions to the agenda order and outlined the updated sequence in which items would be addressed.
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3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment was received by Gary Hood.
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4. CONSENT CALENDAR
No public comment was received.
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A motion was made by Councilmember Diaz, seconded by Councilmember Enea, and approved by a vote of those present to adopt all items in the Consent Calendar.
The motion passed as follows:
Aye: 4 – Diaz, Enea, Tillman, and Trupiano
Absent 1 – Wan
(a) Approve October 21, 2025 Minutes
Approved as Submitted on the Consent Calendar.
(b) Approve and Submit Letter of Support for Mt. Diablo Unified School District’s (MDUSD) CEC GFO-25-301 (EPIC) DRIVES Grant Application, including School Bus Charging Infrastructure Storage and Solar Microgrid integration Approved by Minute Order
(c) Consider Adopting Resolution 43-2025 of the City of Clayton Reappointing Eric Hinzel as Representative to the Contra Costa Mosquito and Vector Control District
Adopted. Enactment No. RES 43-2025
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5. RECOGNITIONS AND PRESENTATIONS
(a) Certificates of Recognition to Public School Students for Exemplifying the "Do the Right Thing" Character Trait of "Responsibility" No public comment was received.
Presented.
(b) Certificates of Recognition to Public School Students for Exemplifying the "Do the Right Thing" Character Trait of "Respect"
No public comment was received.
Presented.
(c) Presentation Certificate for Unsung Hero for the Month of October 2025,Clayton Valley Village
No public comment was received.
Presented.
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(d) Presentation Regarding Military Equipment Use in Accordance with Ordinance No. 495, AB 481, and Clayton Police Department Military Equipment Use Policy Pertaining to the 2026 California State Homeland Security Grant Program – Consideration of Unmanned Aircraft System (UAS) Equipment
No public comment was received.
Presented.
6. REPORTS
(a) City Manager's Report
City Manager Lofthus made the following announcements:
o Reported that the City of Clayton fountain, is now operational and was running for Veteran’s Day.
o Provided updates to the recruitment process for the Community Services Coordinator and Community Services Leader positions.
o Announced the promotion of Zacary Richardson to Senior Maintenance Worker.
o Noted the city has opened recruitment for a Maintenance Worker I/ II position. o Shared positive community feedback regarding the Mayor’s and staff’s presentations at the State of the City event on November 5, 2025. o Highlighted Climatec’s “Flip the Switch” event 0on November 17, 2025.
No public comment was received.
(b) City Council/Committees Report
City Council reports were included in the agenda packet.
No public comment was received.
7. PUBLIC HEARINGS
No items scheduled.
8. ACTION ITEMS
(a) Consider Adopting Resolution 44-2025 Approving the Reclassification of the Job Description of Public Works Director/City Engineer to Public Works Director, Resolution 45-2025 Amending the Management Memorandum of Understanding (MOU) related to the Public Works Director, and Resolution 46-2025 Amending Clayton’s Salary Schedule Effective November 18, 2025 to include the Public Works Director, in Conformance with CalPERS Requirements to Provide a Publicly Available Salary Schedule 7 City Council Meeting Minutes November 18, 2025
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City Manager Kris Lofthus, presented the item to the City Council and responded to questions.
No public comment was received.
A motion was made by Councilmember Enea, seconded by Councilmember Tillman to approve Resolution 44-2025.
The motion carried by the following vote:
Aye: 4 – Diaz, Enea, Tillman, and Trupiano
Absent: 1 – Wan
Adopted. Enactment No. RES 44-2025
A motion was made by Councilmember Tillman, seconded by Councilmember Enea to approve Resolutions 45-2025 and 46-2025.
The motion carried by the following vote:
Aye: 4 – Diaz, Enea, Tillman, and Trupiano
Absent: 1 – Wan
Adopted. Enactment No. RES 45-2025
Adopted. Enactment No. RES 46-2025
(b) Approve and Authorize the City Manager to Execute a Professional Services Agreement with Civic Plus for website American Disabilities Act (ADA) compliance and redesign, 311 support, online facility rentals, permit and form handling, Public Records Act Request tracking, agenda management, and video streaming for City meetings for a Total Contract Authorization Not to Exceed of $165,000 over two years.
Administrative Services Director, Dennis Bozanich, presented the item to the City Council and responded to questions.
No public comment was received.
A motion was made by Councilmember Tillman, seconded by Councilmember Enea to approve and authorize the City Manager to Execute a Professional Services Agreement with Civic Plus for a Total Contract Authorization Not to Exceed of $165,000 over two years.
The motion carried by the following vote:
Aye: 4 – Diaz, Enea, Tillman, and Trupiano
Absent: 1 – Wan
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(c) Consider Selecting a Holiday Banner with Alternative Versions of the City of Clayton Logo
City Manager Kris Lofthus, presented the item to the City Council and responded to questions.
No public comment was received.
A motion was made by Councilmember Enea, seconded by Mayor Trupiano to approve Holiday City of Clayton Logo, Option 3 (Oval Shape), for the holiday banner.
The motion carried by the following vote:
Aye: 3 – Diaz, Enea, and Trupiano
Absent: 1 – Wan
Abstain: 1 –Tillman
(d) Discussion of Current and Ongoing Goal for Pavement Condition Index (PCI) and Additional Road Maintenance Funding Options
Administrative Services Director, Dennis Bozanich, presented the item to the City Council and responded to questions.
Public Comment was received by Lauren Kindorf.
Received and Filed.
(e) Consider Receiving Reports on the FY2024-25 Year End Budget Status and the FY2025-26 First Quarter Budget Status as well as Consider Adopting Resolution 47-2025 of the City of Clayton Approving FY2025-26 Budget Revisions
Administrative Services Director, Dennis Bozanich, presented the item to the City Council and responded to questions.
No public comment was received.
A motion was made by Councilmember Enea, seconded by Councilmember Diaz to approve this Resolution.
The motion carried by the following vote:
Aye: 4 – Diaz, Enea, Tillman, and Trupiano
Absent: 1 – Wan
Adopted. Enactment No. RES 47-2025
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9. ADJOURNMENT
Mayor Trupiano adjourned the meeting at 9:46 p.m.
Please note the Minutes of this meeting set forth all actions taken by the City Council on the matters stated, but not necessarily in the chronological sequence in which the matters were taken up.
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