Richard G Enea, Vice Mayor Jim Diaz, Councilmember
Holly Tillman, Councilmember Kim Trupiano, Councilmember
1. CALL TO ORDER AND ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
4. CONSENT CALENDAR
(a) Approve December 16, 2025 Minutes
(b) Approve December 02, 2025 Minutes
(c) Consider Approval of Proposed 2026 City Council Meeting Calendar
CLAYTON CITY COUNCIL
REGULAR MEETING AGENDA
TUESDAY, JANUARY 6, 2026
7:00 PM
Hoyer Hall, Clayton Community Library
6125 Clayton Road, Clayton, CA 94517
Jeff Wan, Mayor
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
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Agenda January 6, 2026
1 (d) Approve a Contract with CSG Consultants, Inc. for Design Engineering Services for the 2026 Pavement Rehabilitation Program Scheduled for the Summer 2026 and Authorize the City Manager to Sign the Contract.
5. RECOGNITIONS AND PRESENTATIONS
(a) Certificates of Recognition to Public School Students for Exemplifying the "Do the Right Thing" Character Trait of "Kindness"
(b) City of Clayton Police Department Medals and Awards Commendation for Life Preserving Efforts – NARCAN: Officer Stroski 1 st
and 2
nd Award, Sergeant Enea 1st Award
Commendation for Life Preserving Efforts – Medical Aid: Officer Stroski and Officer Wiggins 1
st Award
Life Saving Medal: Sergeant Enea 1
st and 2nd Award, Officer Vice 1st Award,
Officer Wiggins 1
st Award
(c) Presentation on Preparing for Landscape and Maintenance District Renewal and 1% Sales Tax Increase Ballot Measures
6. REPORTS
(a) City Manager's Report
(b) City Council/Committees Reports
7. PUBLIC HEARINGS
(a) Approve Resolution No. 01-2026 of the City Council of the City of Clayton Authorizing Revision of Resolution No. 06-2023 to Add a Finding Supporting the City’s Housing Element Update and Introduce an Ordinance Amending the Clayton Municipal Code to Add Subsection 17.36.079 to Chapter 17.36 (General Regulations) of Title 17 (Zoning) Related to by Right Affordable Housing of Housing Element Opportunity Sites
8. ACTION ITEMS
(a) Discuss and Approve City Council Committees and Assignments for Standing/AdHoc Committees and Liaison Positions
9. ADJOURNMENT
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The next regularly scheduled meeting of the City Council will be February 3, 2026. For Agenda January 6, 2026
2 meeting information and materials, please visit the City’s website at www.claytonca.gov Agenda January 6, 2026
3 Meeting Information and Access
A complete packet of information containing staff reports and exhibits related to each public item is available for public review in City Hall located at 6000 Heritage Trail and on the City’s website at www.claytonca.gov
Agendas are posted at: 1) City Hall, 6000 Heritage Trail; 2) Library, 6125 Clayton Road; 3) Ohm’s Bulletin Board, 1028 Diablo Street, Clayton; and 4) City Website at www.claytonca.gov Any writings or documents provided to a majority of the City Council after distribution of the agenda packet and regarding any public item on this agenda will be made available for public inspection in the City Clerk’s office located at 6000 Heritage Trail during normal business hours and is available for review on the City’s website at www.claytonca.gov If you have a physical impairment requiring special accommodation to participate, please call the City Clerk’s office at least 72 hours (about 3 days) before the meeting at (925) 673-7300.
E-mail Public Comments: Public comment may also be sent to the City Clerk at [email protected] by 12:00 p.m. on the day of the meeting. All e-mailed public comments will be forwarded to the entire committee and made part of the official meeting file.
Each person attending the meeting who wishes to speak on an agendized or non-agendized matter (within the council’s jurisdiction), shall have a set amount of time to speak as determined by the Mayor.
Agenda January 6, 2026
4 TO: CLAYTON CITY COUNCIL
FROM: Leticia Miguel, City Clerk
DATE: January 6, 2026
SUBJECT: Approve December 16, 2025 Minutes
Agenda Item: 4.a
STAFF REPORT
RECOMMENDATION
Approve by Minute Order
BACKGROUND
Does not apply to this item.
FISCAL IMPACT
No fiscal impact associated with this agenda item.
ATTACHMENTS
Att A - DRAFT CC MIN 2025-12-16.pdf
5 MEETING MINUTES - DRAFT
REGULAR MEETING
CLAYTON CITY COUNCIL
______________________________________________________________________ Tuesday, December 16, 2025 7:00 PM
1. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:00 PM by Mayor Kim Trupiano at Hoyer Hall, in the Clayton Community Library, 6125 Clayton Road, Clayton, California
ROLL CALL
Present: 5 Councilmember Jim Diaz, Councilmember Richard Enea, Councilmember Holly Tillman, Vice Mayor Jeff Wan, and Mayor Kim Trupiano
Staff Present:
City Manager, Kris Lofthus
Administrative Services Director, Dennis Bozanich
City Attorney, Mala Subramanian
Police Chief, Jeremy Crone
City Clerk, Leticia I. Miguel
2. PLEDGE OF ALLEGIANCE
Mayor Trupiano led the Pledge of Allegiance.
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment was received by Clayton Valley Village. Presentation of token gift was presented to Mayor Trupiano.
4. CONSENT CALENDAR
No Items scheduled.
5. RECOGNITIONS AND PRESENTATIONS
(a) Presentation Certificate for Unsung Hero for the Month of December 2025, GFWC Clayton Valley Woman's Club
No public comment was received.
Presented.
6 City Council Meeting Minutes December 16, 2025
City of Clayton Page 2 of 3
(b) Employee Service Awards
Zachary Richardson, 5 years
Richard Enea II, 20 years
Timothy Marchut, 25 years
No public comment was received.
Presented.
6. REPORTS
(a) City Manager's Report
No public comment was received.
City Manager Lofthus made the following announcements:
o Acknowledged and thanked Mayor Trupiano and City Council for a productive and accomplished year of service.
o Presented a certificate to Mayor Trupiano on behalf of Senator Tim Grayson’s Office.
(b) City Council/Committees Report
No public comment was received.
City Council reports were included in the agenda packet.
7. PUBLIC HEARINGS
No items scheduled.
8. ACTION ITEMS
9. ANNUAL REORGANIZATION OF CLAYTON CITY COUNCIL
(a) Election of the Mayor
No public comment was received.
Mayor Trupiano nominated Vice Mayor Wan to be the next Mayor.
The motion carried by the following vote:
Aye: 5 – Diaz, Enea, Tillman, Wan, and Trupiano
(b) Election of the Vice-Mayor
No public comment was received.
Mayor Wan nominated Councilmember Enea to be the next Vice Mayor. 7 City Council Meeting Minutes December 16, 2025
City of Clayton Page 3 of 3
Councilmember Tillman nominated Councilmember Tillman to be the next Vice Mayor.
Public Comment was received by Debbie Toth and Lauren Kindorf.
The motion was carried by the following vote to nominate Councilmember Enea to be the next Vice Mayor.
Aye: 4 – Diaz, Enea, Wan, and Trupiano
Nay: 1 – Tillman
(c) Recognition and Remarks by the New Mayor and Councilmember Remarks were delivered by Councilmember Trupiano, Mayor Wan, and Vice Mayor Enea.
(d) Welcome Reception
9. ADJOURNMENT
Mayor Trupiano adjourned the meeting at 7:45 p.m.
8 TO: CLAYTON CITY COUNCIL
FROM: Leticia Miguel, City Clerk
DATE: January 6, 2026
SUBJECT: Approve December 02, 2025 Minutes
Agenda Item: 4.b
STAFF REPORT
RECOMMENDATION
Approve by Minute Order
BACKGROUND
Does not apply to this item.
FISCAL IMPACT
No fiscal impact associated with this agenda item.
ATTACHMENTS
Att A - DRAFT CC MIN 2025-12-02
9 MEETING MINUTES - DRAFT
REGULAR MEETING
CLAYTON CITY COUNCIL
______________________________________________________________________ Tuesday, December 02, 2025 7:00 PM
*Indicates the item was discussed out of agenda order
1. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:00 PM by Mayor Kim Trupiano at Hoyer Hall, in the Clayton Community Library, 6125 Clayton Road, Clayton, California
ROLL CALL
Present: 5 Councilmember Jim Diaz, Councilmember Richard Enea, Councilmember Holly Tillman, Vice Mayor Jeff Wan, and Mayor Kim Trupiano
Staff Present:
City Manager, Kris Lofthus
Administrative Services Director, Dennis Bozanich
City Attorney, Mala Subramanian
City Clerk, Leticia I. Miguel
2. PLEDGE OF ALLEGIANCE
Mayor Trupiano led the Pledge of Allegiance.
Mayor Trupiano announced revisions to the agenda order and outlined the updated sequence in which items would be addressed.
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
No public comment was received.
*
4. CONSENT CALENDAR
No public comment was received.
A motion was made by Vice-Mayor Wan, seconded by Councilmember Tillman, and approved by a vote of those present to adopt all items in the Consent Calendar.
The motion passed as follows:
10 City Council Meeting Minutes December 02, 2025
City of Clayton Page 2 of 3
Aye: 5 – Diaz, Enea, Tillman, Wan, and Trupiano
(a) Approve November 18, 2025 Minutes
Approved as Submitted on the Consent Calendar.
(b) Approve and Authorize the Posting of the Local Appointments List Pursuant to the Maddy Act
Approved as Revised.
*
5. RECOGNITIONS AND PRESENTATIONS
(a) Presentation Certificate for Unsung Hero for the Month of November 2025, Clayton Theatre Company
No public comment was received.
Presented.
6. REPORTS
(a) City Manager's Report
No public comment was received.
City Manager Lofthus made the following announcements:
o On Saturday, December 6, 2025, the city will host the Annual Tree Lighting, Holidays in the Grove will begin at 5:00 pm.
o A canned food drive will begin on December 2, 2025. A donation drop-off barrel will also be available during the Holidays in the Grove event. o The City Council Reorganization will take place during the December 16, 2025 City Council meeting. City staff will also be recognized for their years of service.
o An update was provided on the status of GHAD projects. The next GHAD meeting is scheduled for December 16, 2025
o An update was provided on the recruitment process for the Police Officer, Community Services Coordinator, Community Services Leader, and Public Works Director positions.
(b) City Council/Committees Report
No public comment was received.
City Council reports were included in the agenda packet. 11 City Council Meeting Minutes December 02, 2025
City of Clayton Page 3 of 3
7. PUBLIC HEARINGS
No items scheduled.
8. ACTION ITEMS
(a) Further Discussion on Creating a City of Clayton Flag City Manager Kris Lofthus, presented the item to the City Council and responded to questions.
Public comment was receive by Mr. Horton.
A motion was made by Councilmember Diaz, seconded by Councilmember Enea to approved establishing a temporary Ad-Hoc City of Clayton Flag Committee and appoint Councilmember Diaz and Mayor Trupiano as representatives to committee.
The motion carried by the following vote:
Aye: 5 – Diaz, Enea, Tillman, Wan, and Trupiano
(b) Future Revenue Options – Part 4: Landscape Maintenance District (LMD), General Fund Revenue Options, Recommendations, and Next Steps Administrative Services Director, Dennis Bozanich, presented the item to the City Council and responded to questions.
Chair, Frank Gavidia, reported on behalf the Financial Sustainability Committee and responded to questions.
Public comment was received by Lauren Kindorf.
Received and Filed.
9. ADJOURNMENT
Mayor Trupiano adjourned the meeting at 8:59 p.m.
Please note the Minutes of this meeting set forth all actions taken by the City Council on the matters stated, but not necessarily in the chronological sequence in which the matters were taken up.
12 TO: CLAYTON CITY COUNCIL
FROM: Leticia Miguel, City Clerk
DATE: January 6, 2026
SUBJECT: Consider Approval of Proposed 2026 City Council Meeting Calendar Agenda Item: 4.c
STAFF REPORT
RECOMMENDATION
Approve the 2026 City Council, Budget and Audit Committee, and City Sponsored Special Events Committee meeting calendar.
BACKGROUND
The City Council approves a schedule of its regular meetings for each calendar year. This calendar also includes committees comprising of council members such as the Budget and Audit, and the City Sponsored Special Events Committees.
DISCUSSION
Discuss the proposed 2026 City Council meeting calendar.
CEQA
CEQA: This proposed action is not a project as defined by CEQA.
FISCAL IMPACT
There is no financial impact in approving the 2026 City Council meeting calendar
ATTACHMENTS
Att A - 2026 City Council Regular Meeting Calendar 20260106 13 NOTE: DATES ARE SUBJECT TO CHANGE DUE TO UNFORESEEN CIRCUMSTANCES.
Reviewed by City Council on January 6, 2026
PROPOSED 2026 Calendar of Regular City Council Meeting
JANUARY
Tues., January 6, 2026 CC Regular meeting
Tues., January 20, 2026 CANCELLED meeting
FEBRUARY
Tues., February 3, 2026 CC Regular meeting
Tues., February 17, 2026 CANCELLED meeting
MARCH
Tues., March 3, 2026 CC Regular meeting
Tues., March 17, 2026 CC Regular meeting
APRIL
Tues., April 7, 2026 CC Regular Meeting
Tues., April 21, 2026 CC Regular meeting
MAY
Tues., May 5, 2026 CC Regular meeting
Tues., May 19, 2026 CC Regular meeting
JUNE
Tues., June 2, 2026 CC Regular meeting
Tues., June 16, 2026 CC Regular meeting
JULY
Tues., July 7, 2026 CC Regular meeting
Tues., July 21, 2026 CANCELLED meeting
AUGUST
Tues., August 4, 2026 CC Regular meeting
Tues., August 18, 2026 CC Regular meeting
SEPTEMBER
Tues.,September 1, 2026 CC Regular meeting
Tues.,September 15, 2026 CC Regular meeting
OCTOBER
Tues., October 6, 2026 CC Regular meeting
Tues., October 20, 2026 CC Regular meeting
NOVEMBER
Tues.,November 3, 2026 CANCELLED Meeting
Tues.,November 17, 2026 CC Regular Meeting
DECEMBER
Tues., December 1, 2026 CC Regular meeting
Tues.,December 15, 2026☼ CC Regular meeting
Key: CC – City Council 1
st Tuesday & 3rd Tuesday
☼City Council Reorganization
14 TO: CLAYTON CITY COUNCIL
FROM: Dennis Bozanich
DATE: January 6, 2026
SUBJECT: Approve a Contract with CSG Consultants, Inc. for Design Engineering Services for the 2026 Pavement Rehabilitation Program Scheduled for the Summer 2026 and Authorize the City Manager to Sign the Contract.
Agenda Item: 4.d
STAFF REPORT
RECOMMENDATION
Staff recommends that the City Council:
a. Approve the contract for design engineering services for the 2026 with CSG Consultants, Inc. for an amount not to exceed $250,000,
b. Authorize the City Manager to sign the contract, and c. Determine that this contract does not constitute a "project" under CEQA.
BACKGROUND
In March 2025, the Council was provided the Final Pavement Management Program Report by Nichols Consulting Engineers which provided the City with updates on the current conditions of the street network and the impact of four funding scenarios on the future conditions of street networks.
The City Council voted to pursue Scenario 1B which included the selection of specific road rehabilitation (rehab) projects. The estimated total (design plus delivery of project treatments) 2026 Program costs for the seven selected road segments is $2,000,000. The selected road segments are listed in Attachment A - Fee Proposal for Design Services. City staff is working to confirm the treatment selections and mobilization planning to further manage the overall costs of the 2026 Program.
ANALYSIS
This contract with CSG Consultants, Inc. will provide the City with the necessary design engineering specification and support to be able to publish a Bid package in April 2026. This will be a little late but will provide the City and contractors sufficient time to implement the 2026 Pavement Rehab program during the summer and fall of 2026.
Two of the contracted services (curb ramp evaluation/redesign and pavement core sampling) are included in this package. Until the design engineering service commences, the City does not know how many curb ramps will require redesigning to meet current Americans with Disabilities Act (ADA) compliance. If fewer ramps need redesign, the City will save some money on this contract. (See Attachment B for details) Additionally, the core sampling costs of 15 this contract will allow the design engineers to better understand the pavement conditions below the surface and to better prepare the correct treatment and treatment design specifications. Currently, the 2026 Program include four different treatments for the selected road segments. If the treatments can be more standardized with a less impactful treatment without sacrificing road quality, then the City stands to save money by implementing the treatment with a lower cost intervention and save time and money on reducing the four different treatments.
CEQA
Approval of this contract does not constitute a "project" under CEQA.
FISCAL IMPACT
The contract will not exceed $250,000. This "not to exceed" amount is close to the "soft cost" (design and construction management) estimates provided to the City Council on March 18, 2025. The total cost of the 2026 Pavement Rehab Program is already budgeted at $2,000,000.
Funding comes from a variety of sources including RMRA, HUTA and Measure J.
ATTACHMENTS
Att A - Clayton Pavement Scope of Work.pdf
Att B - Clayton Pavement - Fee Estimate 122625.pdf
16 3875 Hopyard Road, Suite 141
Pleasanton, CA 94588
Phone: 925.931.0370
Fax: 925.931.0388
www.csgengr.com
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | IRVINE | PASO ROBLES December 26, 2025
Dennis Bozanich
Administrative Services Director
City of Clayton
Subject: Fee Proposal for Design Services for 2026 Clayton Neighborhood Street Rehabilitation Project
Dear Mr. Bozanich,
CSG Consultants is pleased to present this fee proposal to provide design services for the 2026 Clayton Neighborhood Street Rehabilitation Project (Project) for the City of Clayton (City). The construction budget is approximately $2 million based on the Street Saver results. The Project will include seven (7) street segments for pavement rehabilitation treatments, which include micro-surfacing, mill & overlay, Cold-in-place Recycling (CIR) and Full-depth-reclamation (FDR). Other improvements will include ADA curb ramp upgrade, signing & striping replacement, utility adjustment & coordination, signal loop replacement and/or pedestrian push button adjustment.
Seg
# Street Name Limit Street Saver Treatment
CSG
Assessment
1 Eagle Peak Ave Keller Ridge Dr to
Oakhurst Dr
CIR with 2.5"
Overlay
Full Depth AC
Replacement
2 North Mitchel
Canyon Road Clayton Rd to end 2" Grind & Overlay 2" Mill & Fill 3 Marsh Creek Road El Molino Dr to Marsh
Creek Rd/Clayton Rd Micro-surfacing Micro-surfacing
4 El Portal Drive Regency Dr to City limit /
El Pueblo Pl
10" FDR-C with 3"
Overlay
FDR or Full Depth
AC Replacement
5 Herriman Drive Mitchell Canyon Rd to
Tiffin Dr 2" Grind & Overlay 2" Mill & Fill
6 Mountaire Pkwy Marsh Creek Rd to
Mountaire Cir Micro-surfacing Micro-surfacing
7 Main Street Oak Street to March Creek 12" FDR-C with 4" AC Overlay
Full Depth AC
Replacement
Prior to preparing this proposal, the project sites were field assessed by CSG staff to gain a clearer understanding of the scope of services requested and identified the key project challenges. In reviewing the site conditions and understanding the process of the previous City’s pavement projects, CSG has assembled a high-quality team to start once given the Noticed-to-Proceed (NTP) by the City. CSG anticipates submitting the final bid set to the City by April 2026, assuming a NTP to be issued by early January 2026. A tentative project schedule is included at the end of this proposal.
17 2
SCOPE OF WORK
Task 1 – Project Management
• Perform project management during design and construction phases. • Attend a kickoff meeting, and up to three (3) design review meetings after CSG receive City’s comments on each milestone submittal.
Task 2 – Background Research
• Perform topographic survey for up to twenty-two (22) curb ramp corners. • Prepare base map for seven (7) street segments.
• Perform pavement investigations for up to twelve (10) pavement cores. • Collect and review available as-built drawings, utility maps and right of way information provided by the City.
• Coordinate and review the latest utility maps and plans provided by utility owners. • Perform site visits to verify roadway width, and utility locations. • Document existing signing and striping.
• Conduct visual pavement assessments, including pavement conditions, distress and digout repair marking.
• Prepare pavement report and geotechnical findings.
• Evaluate existing curb ramps for ADA compliance (up to 35 ramps).
Task 3 – PS&E Packages
• Design up to twenty-two (22) ADA curb ramps utilizing detail topographic survey. • Develop pavement improvement and striping plans in 1” = 40’ scale, specifications, and engineer’s estimate at the 65% and 100% design levels in accordance with the latest City’s standards and supplemented by Caltrans Standards and California MUTCD. It is assumed that general provisions (“front end” boilerplate) will be provided by the City in Microsoft Word format for a similar type of project. • Respond to City’s comments on each submittal package. • Perform QA/QC before each milestone submittal.
• Prepare final bid set ready PS&E package after agreed review comments are addressed.
. The following table shows the anticipated plan sheets:
SHEET DESCRIPTION NO. OF SHEETS
Title Sheet 1
General Note Sheet 1
Typical Sections 1
Pavement Improvement Plans 7
Signing & Striping Plans 7
Curb Ramp Details 6
Construction Details 2
Quantity Sheet 1
Total 26
Deliverables: Plans, Specifications and Estimate in PDF at 65%, 100% Submittal and Final Bid Set. Responses to City’s comments for each submittal.
18 3
Task 4 – Bid & Construction Support
• Review and approve Contractor’s shop drawings and submittals for conformance to the plans and specifications.
• Respond to Contractor’s request for information (RFI). • Update drawings reflect design changes.
• Prepare record drawings per contractor’s red-line markups.
Deliverables: Responses to RFI’s, Updated Drawings, Record Drawings
SCHEDULE
The schedule below is prepared based on the following design timeframe. A two-week city review period is anticipated for each design submittal. Additional review period by the city may directly impact on CSG’s submittal schedule.
MILESTONE ANTICIPATED DUE DATES DURATION
Notice to Proceed (Assumed) 1/7/2026 -
Topographic Survey 1/28/2026 3 weeks
Pavement Coring & Testing 2/27/2026 8 weeks
65% PS&E 2/11/2026 5 weeks
City First Review 2/25/2026 2 weeks
100% PS&E 3/25/2026 4 weeks
City Second Review 4/8/2026 2 weeks
Bid Set PS&E 4/22/2026 2 weeks
ASSUMPTIONS
CSG assumes the following scope of work to be excluded. Excluded services will be provided as additional scope and fee upon approval from City. Should any of the assumptions change as a result of the field visit, CSG may request adjustments to the fee as shown below commensurate with the extent of the changes.
• Right-of-way mapping survey at curb ramp corners.
• Surface and subsurface drainage improvements.
• Encroaching permits from agencies and utility companies. • Modification to existing traffic signals.
Our fee for performing the tasks described above without the optional task will not exceed $225,047 as shown on the attached Design Fee Estimate. All the fees will be on a time and materials basis and the actual fee for completing the works may cost less than what are being proposed. We look forward to working on this project for the City. Please feel free to contact me at (415) 278-1595 or email me at [email protected].
Sincerely,
David Seto, PE
Project Manager
19 Principal
Engineer
Senior
Engineer
Associate
Engineer
Topographic
Survey
Pavement
Investigations
CSG &
Subconsulta
ntTOTAL
Category $295 $245 $220 Hours Cost Cost Cost Cost
TASK 1 – Project Management
Project Management 24 24 $ 7,080 $ 7,080
Kickoff Meeting & Design Review Meetings 8 8 16 $ 4,320 $ 4,320 Task 1 - Subtotal 32 8 0 40 $ 11,400 $ - $ - $ 11,400
TASK 2 – Background Research
Topographic Survey 0 $ - $ 49,687 $ 49,687
Pavement Investigations (up to 10 cores) 0 $ - $ 45,570 $ 45,570 Utility Coordination & Review 4 16 20 $ 4,500 $ 4,500
Site Visit & Digout Marking 16 16 32 $ 7,440 $ 7,440
Pavement Report 16 16 $ 4,720 $ 4,720
Existing Curb Ramp ADA Assessment (up to 35 Ramps*) 8 8 16 $ 3,720 $ 3,720 Task 2 - Subtotal 16 28 40 84 $ 20,380 $ 49,687 $ 45,570 $ 115,637 TASK 3 - PS&E Packages
65% PS&E 12 40 96 148 $ 34,460 $ 34,460
100% PS&E 10 40 80 130 $ 30,350 $ 30,350
Final Bid Set 8 24 40 72 $ 17,040 $ 17,040
QA/QC 40 40 $ 11,800 $ 11,800
Task 3 - Subtotal 70 104 216 390 $ 93,650 $ - $ - $ 93,650 TASK 4 - Bid & Construction Support Services
Bid Support 2 2 $ 590 $ 590
Construction Support 2 4 6 12 $ 2,890 $ 2,890
Record Drawings 4 4 $ 880 $ 880
Task 4 - Subtotal 4 4 10 18 $ 4,360 $ 4,360
TOTAL PROPOSED FEE (TASKS 1 TO 4): 122 144 266 532 $129,790 $49,687 $45,570 $225,047 TASK 5 - OPTONAL
Right of Way Survey at Curb Ramp Corner (up to 22 Corners) 0 $ - $ 23,987 $ 23,987 Task 5 - Subtotal 0 0 0 0 $ - $ 23,987 $ - $ 23,987
TOTAL PROPOSED FEE WITH OPTIONAL TASKS 122 144 266 532 $129,790 $73,674 $45,570 $249,034 *Design & Survey for Each Additonal Curb Ramp is $4,500 (Optional) CSG Total
CITY OF CLAYTON
2026 CLAYTON NEIGHBORHOOD STREET REHABILITATION PROJECT DESIGN FEE ESTIMATE AND RESOURCE ALLOCATION (12/26/2025) Prepared by CSG
12/26/2025 20
TO: CLAYTON CITY COUNCIL
FROM: Leticia Miguel, City Clerk
DATE: January 6, 2026
SUBJECT: Certificates of Recognition to Public School Students for Exemplifying the "Do the Right Thing" Character Trait of "Kindness"
Agenda Item: 5.a
STAFF REPORT
BACKGROUND
Does not apply to this item
FISCAL IMPACT
Does not apply to this item
21 TO: CLAYTON CITY COUNCIL
FROM: Leticia Miguel, City Clerk
DATE: January 6, 2026
SUBJECT: City of Clayton Police Department Medals and Awards Commendation for Life Preserving Efforts – NARCAN: Officer Stroski 1 st and 2nd Award, Sergeant Enea 1st Award
Commendation for Life Preserving Efforts – Medical Aid: Officer Stroski and Officer Wiggins 1
st Award
Life Saving Medal: Sergeant Enea 1
st and 2nd Award, Officer Vice 1st
Award, Officer Wiggins 1
st Award
Agenda Item: 5.b
STAFF REPORT
BACKGROUND
Does not apply to this item
FISCAL IMPACT
No fiscal impact associated with this agenda item.
22 TO: CLAYTON CITY COUNCIL
FROM: Dennis Bozanich
DATE: January 6, 2026
SUBJECT: Presentation on Preparing for Landscape and Maintenance District Renewal and 1% Sales Tax Increase Ballot Measures
Agenda Item: 5.c
STAFF REPORT
RECOMMENDATION
Receive a presentation on the rules, roles, timing, optional actions, responsibilities, and limitations for the two ballot measures for the November 2026 Ballot - Landscape and Maintenance District (LMD) Renewal and a 1% Sales Tax increase.
BACKGROUND
The City of Clayton continues to experience long-term structural pressures within the General Fund driven by rising labor costs, infrastructure maintenance obligations, and limited elasticity in existing revenue sources. As discussed during prior budget workshops and the Revenue Options project, the City’s discretionary revenues are highly constrained and remain sensitive to economic volatility.
Since August, the City Council has received a series of presentation on the future financial needs of the City of Clayton, options for additional revenue and analysis on how each of the options would support the City's future financial needs. The City Council was also provided with information on the deadlines for ballot initiatives from the County's elections office.
At the December meeting, the City Council discussed and provided direction to staff to proceed with preparing for two ballot initiatives on the November 2026 General Election ballot - Renewal of the LMD and adding 1% to the City's sales tax rate.
ANALYSIS
The presentation today will provide the Council and the community with key information to meet the ballot deadlines and to remain compliant with state election laws.
1. Legal and Procedural Framework
Local tax measures are governed by the California Constitution and state election law. Key distinctions include:
General taxes require approval by a simple majority (50% +1) of voters and must be placed on the ballot at a regularly scheduled general election. Revenues may be used 23 for any lawful municipal purpose.
Special taxes, including Landscape Maintenance Districts, require approval by a twothirds (66.67%) supermajority and must specify the purpose for which revenues will be used.
The presentation clearly delineates the permitted roles of City Council members, City staff, and residents during the ballot process. City staff are limited to providing factual, impartial information and may not advocate for or against a measure. Individual councilmembers may engage in advocacy in their personal capacity but may not use City resources to do so.
2. Landscape Maintenance District (LMD) Considerations
The existing LMD provides a dedicated funding source for landscaping, medians, and related maintenance. Key considerations for Council include:
Expiration or renewal timing of the current district
Whether assessed amounts remain aligned with current service costs Potential adjustments to boundaries, assessment formulas, or service descriptions Voter fatigue or overlap with other potential ballot measures As a special tax, any LMD renewal or amendment would require a two-thirds vote of approval, which historically presents a higher electoral threshold. However, the LMD’s direct nexus to visible community services may enhance voter understanding and acceptance if properly structured and communicated.
3. General Sales Tax Measure Considerations
A general sales tax offers several advantages:
Broad-based revenue growth tied to economic activity
Flexibility to support core municipal services, including public safety, street maintenance, and general operations
Lower voter approval threshold (simple majority)
The Revenue Options project previously identified a local sales tax as the single most significant opportunity to materially improve Clayton’s General Fund outlook over the next decade. However, sales taxes are also subject to regional competition, consumer sensitivity, and cumulative tax-rate ceilings. Council direction will be required regarding:
The proposed tax rate - confirming the 1% increase in the sales tax rate, Whether the measure would include advisory spending priorities, and 24 The timing relative to other local or regional measures.
4. Ballot Measure Preparation and Timeline
The presentation outlines a structured, phased approach to ballot preparation, including options to include:
Public opinion research, such as benchmark and feasibility polling Message testing, conducted in a non-advocacy, informational manner Financial modeling to align revenue projections with service needs Ballot language stress-testing to ensure clarity and legal defensibility Consideration of a citizens’ oversight committee, where applicable Key statutory deadlines include Council action to place measures on the ballot no later than early August for a November election, with significant preparatory decisions required in the spring and early summer.
5. Community Engagement and Roles
Residents play a central role in any successful ballot effort. While the City is restricted to neutral information, community members may:
Organize independent campaign committees
Participate in outreach, forums, and educational efforts Serve on oversight committees if established
Clear separation between City activities and independent advocacy is essential to ensure legal compliance and public trust.
CEQA
The recommended action is not a "project" under CEQA.
FISCAL IMPACT
At this stage, there is no immediate fiscal impact associated with receiving the presentation or providing policy direction. Should Council direct staff to proceed, future costs may include polling, legal review, and outreach materials, which would be addressed during the budget revisions scheduled for March.
Successful adoption of either or both measures would materially improve the City’s long-term fiscal sustainability, with the general sales tax providing the greatest ongoing flexibility and 25 revenue potential.
ATTACHMENTS
Att A - LMD & SUT Ballot Measures Presentation - Part 1.pdf 26 The Road Ahead:
LMD & Sales Tax Ballot
Measures
a presentation to the Clayton
City Council on January 6, 2026 27
Topics
3 Rules of the Road: Councils, Staff
& Ballot Measure Campaigns
4 Directions & “Arrival” Times:
Proposed Process & Timelines
5 Scenic Route or Direct: Variables
To Consider
6 Who’s on the Road with us: Roles
for Residents
7 Next Steps 28
Do’s & Don’ts of
Ballot Measure Campaigns
1 City Council
• Adopts a reso or ordinance calling
for the election & setting the ballot
language, election date & tax details
• May identify the author(s) of
arguments and rebuttals in support
• Cannot use public funds or
resources to campaign for or against
Individual
councilmembers
• May provide objective
information and
campaign for or against
the ballot measure
without using city
resources
2 City Staff
• May only provide
factual, impartial
information including
through public
hearings and staff
reports 3
Residents
• May exercise their full
First Amendment rights
to support or not the
ballot measure
• +50% for a general tax
• +66.6% for a special tax
4 LAUNCH
Deploy strategic
networks with
compelling e-business
needs
5 3 LMD & Sales Tax Ballot Measures January 6, 2026
29 TIMELINE
FEB MAR APR MAY JUN
11/3 –
Election
Day
YEAR 2026
4 LMD & Sales Tax Ballot Measures January 6, 2026
JUl aug SEP NOV
9/24 –
Voter
guide
mailed to
registered
voters
8/7 – Last
day to
place a
measure
on the
ballot
8/10 –
Ballot
Letters
assigned
7/7 –
Council
action to
approve
special tax
ballot
measure
for
amended
LMD
renewal
6/16 –
Council
actions to
approve
general
tax ballot
measure
for extra
1% sales
tax
5/5 –
General &
Special
tax ballot
options
decisions
by the
City
Council
4/7 – Community
outreach
team
development
FY26-27
Budget
Revisions
2/3 –
Council
action on
polling
and other
variables
for tax
measurers,
plus
detailed
calendar
30 Ballot Measure Prep
Variables to Consider
Public opinion research
Benchmark and feasibility polling
Message testing (non-advocacy oriented)
Stakeholder and community engagement
Financial scenario and impact modeling
Ballot language stress-testing
Analysis of competing local or state measures
Tax budgeting oversight committee
5 LMD & Sales Tax Ballot Measures January 6,2026
Prep already completed
Fiscal analysis
Consideration of general tax (1% sales tax)
and special tax (LMD)
31 Roles for residents
Community advocacy
Organize an independent campaign committee
Campaign volunteer
Informational & educator roles
Community organizing, forums or town halls
Oversight committee participation, if needed
6 LMD & Sales Tax Ballot Measures January 6,2026
Formal electoral process
Voting
Poll worker
32 Next steps
February 3, 2026 – Detailed calendar
March 2026 – FY26-27 Budget revisions
April 7, 2026 – Community Outreach
Team Development
33 TO: CLAYTON CITY COUNCIL
FROM: Leticia Miguel, City Clerk
DATE: January 6, 2026
SUBJECT: City Manager's Report
Agenda Item: 6.a
STAFF REPORT
BACKGROUND
Does not apply to this item
FISCAL IMPACT
Does not apply to this item
34 TO: CLAYTON CITY COUNCIL
FROM: Leticia Miguel, City Clerk
DATE: January 6, 2026
SUBJECT: City Council/Committees Reports
Agenda Item: 6.b
STAFF REPORT
BACKGROUND
The City Council provides a report of activities that took place between the city council meetings.
CEQA
This item is not a project as defined by CEQA.
FISCAL IMPACT
No fiscal impact associated with this agenda item.
ATTACHMENTS
Att A - City Council Committees Reports 20260106
35 City Council/Committees Reports January 6, 2026
Jim Diaz, Councilmember
• 12-14 to 21-2025: Attended Menorah Lighting at the Clayton Corral. • 12-16-2025: Attended Clayton City Council "Annual Reorganization" Meeting. • 12-18-2025: Attended County Connection Board Meeting and Labor Contract Ratification Event.
• 12-21-2025: Attended and addressed the Hanukkah & Menorah Celebration at The Grove Park.
• 12-25-2025: Celebrated Christmas.
• 01-01-2026: Celebrated New Years.
• 01-06-2026: Meeting with City Manager.
36 City Council/Committees Reports January 6, 2026
Holly Tillman, Councilmember
• December 11th, I attended the Cal Cities East Bay Division holiday party hosted by the city of San Pablo.
• December 13th, I attended Wreaths Across America at Memorial Gardens Cemetery to place wreaths at the graves of veterans.
• December 14th, I attended the first night of Hanukkah and the lighting of the menorah at the corral in downtown Clayton. A huge thank you to Clayton resident Claude Heifetz for continuing this tradition.
• I also discussed the mayoral rotation with several residents over the past two weeks.
37 City Council/Committees Reports January 6, 2026
Kim Trupiano, Councilmember
• Weekly one-on-one meetings with City Manager, Kris Lofthus • Lighting of the Menorah Celebration, December 16th, Corral Plaza • Italian American Club, Holiday Dinner, December 17th, Pittsburg • Discussions with residents about roads, paving and striping and issues at Regency parking area
• Christmas Bird Count, December 20th, led a bird count team throughout the City of Clayton with other attendees, including John Mercurio, East Bay Regional Parks District Board Member, on behalf of Mt. Diablo Birding Alliance. We saw 43 species of birds and the Countywide count broke last year's record. 38 City Council/Committees Reports January 6, 2026
Richard G Enea, Vice Mayor
• Met with City Manager
• Attended the Italian American dinner
• Appointed by the President of the League of California Cities to the Transportation, Communications, and Public Works policy committee
• Attended the Elks Club Christmas dinner
• Attended board meeting of the Black Diamond homeowners association 39 City Council/Committees Reports January 6, 2026
Jeff Wan, Vice Mayor
• Discussions with residents.
• Agenda planning with City Manager.
40 TO: CLAYTON CITY COUNCIL
FROM: Kraig Chalem, Senior Planner
DATE: January 6, 2026
SUBJECT: Approve Resolution No. 01-2026 of the City Council of the City of Clayton Authorizing Revision of Resolution No. 06-2023 to Add a Finding Supporting the City’s Housing Element Update and Introduce an Ordinance Amending the Clayton Municipal Code to Add Subsection 17.36.079 to Chapter 17.36 (General Regulations) of Title 17 (Zoning) Related to by Right Affordable Housing of Housing Element Opportunity Sites
Agenda Item: 7.a
STAFF REPORT
RECOMMENDATION
That the City Council for the City of Clayton conduct a Public Hearing, accept written and spoken testimony, close the public hearing and adopt the attached Resolution No. 01-2026 authorizing revision to City’s Housing Element Resolution noting that certain properties characteristics demonstrate that they are identified for redevelopment and are not impediments to additional residential development, and introduce an Ordinance amending the Clayton Municipal Code to add subsection 17.36.079 to Chapter 17.36 of Title 17 to clearly state that developments meeting affordable housing requirements are allowed by right.
BACKGROUND
On January 17, 2023, the Clayton City Council adopted the Housing Element Update (HEU) for the 6th Housing Cycle, approved in December 2022. Following the public hearing, the City Council adopted Resolution No. 06-2023 certifying the Final Environmental Impact Report (EIR) prepared for the project and adopting the update to
DISCUSSION
The City Council adopted the Housing Element on January 17, 2023, within the statutory deadline. After adoption, the City submitted the element to HCD for certification. HCD had many comments and staff followed up.
Staff had thought that all issues had been resolved with HCD. However, as noted above, HCD had two additional comments, which staff seeks to satisfy by essentially amending Resolution No. 06-2023, to incorporate a finding as noted below in the first bullet, and as noted in the second bullet amending the zoning code to satisfy state requirements regarding entitlements.
On December 23, 2025, staff presented the Resolution revision and proposed Ordinance to the Clayton Planning Commission, and the Commissioners recommended that the City 41 Council review and approve the Resolution and Ordinance as proposed.
Staff recommend the City Council review and approve the revision to City’s HEU (Resolution, Attachment ‘A’). So, the final revision addresses the following bullet points, and satisfies HCD’s requirement for the subsequent certification of City’s Housing Element Update:
HCD requires that the City make a finding that certain properties within the City of Clayton have been identified as referenced, likely to redevelop and do not constitute impediments to redevelopment within the planning period; and,
HCD requires that the Clayton Municipal Code reflects a state requirement that a non-vacant site that has been identified as a housing opportunity site in the City’s prior housing element and a vacant site that has been included in two or more consecutive housing element planning periods shall be an allowed residential use by right if it at least 20% of the units are deedrestricted affordable units.
To effectuate this proposed change, staff recommends adopting Resolution No. 01-2026 authorizing revision to City’s Housing Element Resolution noting that certain properties characteristics demonstrate that they are identified for redevelopment and are not impediments to additional residential development and Ordinance 502amending Chapter
17.36 (General Requirements) of Title 17 (Zoning) by adding subchapter 17.36.079 (Housing Element Opportunity Sites) as follows:
“17.36.079 - Housing Element Opportunity Sites.
Pursuant to Government Code section 65583.2(c), a non-vacant site that has been identified as a housing opportunity site in the City’s prior housing element and a vacant site that has been included in two or more consecutive housing element planning periods shall be an allowed residential use by right for housing developments where at least twenty percent of the units are affordable to lower income households. Pursuant to Government Code section 65583.2(i), the development shall comply with all objective development standards, and a proposed subdivision of the property shall be subject to all applicable laws. If applicable, such projects shall be subject to design review.”
CEQA
On January 17, 2023, in accordance with the California Environmental Quality Act (CEQA, Public Resources Code section 21000 et seq.) and the State CEQA Guidelines (California Code of Regulations, section 15000 et seq.), the Clayton City Council certified a Final Environmental Impact Report (EIR; State Clearinghouse No. 2022030086) that analyzed the potential impacts on the environment that could occur with adoption of the Housing Element update and related amendments to land use regulations. The additional finding and the housing-related Zoning amendment as summarized above are within the scope of the project analyzed in the certified EIR.
the Housing Element and the associated Land Use Element and Land Use Diagram amendments. City Council Resolution No. 06-2023 (as well as the Planning Commission Resolution No. 04-2022) recommending adoption of the General Plan amendments.
At its January 16, 2024, meeting, the City Council adopted amendments to Clayton Municipal Code Title 17 (Zoning) to implement certain adopted Housing Element policies. The HEU and zoning amendments were forwarded to the State Housing and Community Development 42 Agency (HCD) for certification process by the Agency. The correspondence between the City and HCD has been ongoing for that certification, resulting in HCD’s requirement for the subject amendments. Subsequently, HCD requires that the City make a finding that certain properties within the City of Clayton have been identified as being likely redeveloped and do not constitute impediments to redevelopment within the planning period. Additionally, HCD requires that the Clayton Municipal Code reflects a state requirement that a non-vacant site that has been identified as a housing opportunity site in the City’s prior housing element and a vacant site that has been included in two or more consecutive housing element planning periods shall be an allowed residential use by right if it has at least 20% of the units are deedrestricted affordable units.
FISCAL IMPACT
There are no immediate fiscal impacts associated with the project.
ATTACHMENTS
Att A - Resolution 20260106
Att B- Ordinance Amending Title 17-c1.
43 Resolution No. 01-2026 Page 1 of 2
RESOLUTION NO. 1-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAYTON AUTHORIZING A REVISION OF RESOLUTION NO. 06-2023 TO ADD A
FINDING SUPPORTING THE CITY OF CLAYTON HOUSING ELEMENT
UPDATE AND ADOPT APPROVING A REVISION TO THE RESOLUTION ADOPTING THE CITY’S HOUSING ELEMENT BY ADDING A FINDING
TO THE RECORD THAT NON-VACANT PROPERTIES IDENTIFIED IN
THE CITY INVENTORY TO ACCOMMODATE LOWER INCOME
REGIONAL HOUSING NEEDS ALLOCATION ARE NOT IMPEDIMENTS
TO ADDITIONAL RESIDENTIAL DEVELOPMENT
City of Clayton, California
WHEREAS, on January 17, 2023, the Clayton City Council adopted the Housing Element Update (HEU) for the 6th Housing Cycle, approved in December 2022; and, WHEREAS, the City Council adopted Resolution No. 06-2023 certifying the Final Environmental Impact Report (EIR) prepared for the project and adopting the update to the Housing Element and the associated Land Use Element and Land Use Diagram amendments.; and
WHEREAS, on January 16, 2024, meeting, the City Council adopted amendments to Clayton Municipal Code Title 17 (Zoning) to implement certain adopted Housing Element policies; and
WHEREAS, the HEU and zoning amendments were forwarded to the State Housing and Community Development Agency (HCD) for certification process by the Agency. The correspondence between the city and HCD has been ongoing for approximately two years for that certification resulting in HCD’s requirement for numerous amendments; and
WHEREAS, staff submitted the additional ADU proposal to HCD in June 2025, to satisfy the mobility requirement, and the state agency indicated that the new amendment to the program would satisfy the mobility issue.
WHEREAS, at a public meeting held on August 12, 2025, the Clayton Planning Commission considered the revision of the Housing Element and recommended the City Council to approve the revision; and
WHEREAS, at a public meeting held on August 19, 2025, the Clayton City Council considered the revision of the Housing Element Update by allowing an additional attached Accessory Dwelling Unit to the approved Housing Element; and, 44
WHEREAS, at a public meeting held on December 23, 2025, the Clayton Planning Commission considered the revision of the Housing Element Update Resolution 6-2023 by amending the Resolution to add an additional finding to read as follows:
“WHEREAS, based on fact that properties with existing uses on sites identified in the site inventory (see Tables 5-5 through 5-9; and, Figure 5-1, City of Clayton Housing Element) to accommodate the lower income RHNA have conditions that make those sites primed for redevelopment, including such conditions as property owners having expressed interest in redevelopment, zoning that accommodates higher densities than what exists currently, low building to land value ratios (underinvestment), the presence of only one single-family unit on the site, flat topography with frontage on a major street, adjacency to existing multifamily housing, and city ownership of properties, those existing uses are likely to be discontinued during the planning period as also more detailed in the Housing Element, and therefore do not constitute an impediment to additional residential development during the period covered by the housing element.” NOW, THEREFOREBE IT RESOLVED, that the City Council of the City of Clayton, California, does hereby approve Resolution 1-2026, amending Resolution 6-2023 by adding that finding as noted above.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Clayton, California, at a regular public meeting thereof held on the 6th day of January 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
The City Council of Clayton, CA
________________________________
Jeff Wan, Mayor
ATTEST:
___________________________________
Leticia I. Miguel, City Clerk
45 38044.04101\44355801.1
ORDINANCE NO. ###
AN ORDINANCE AMENDING THE CITY OF CLAYTON
MUNICIPAL CODE TO ADD SUBSECTION 17.36.079 TO
CHAPTER 17.36 (GENERAL REGULATIONS) OF TITLE 17
(ZONING) RELATED TO BY RIGHT AFFORDABLE HOUSING
OF HOUSING ELEMENT OPPORTUNITY SITES
THE CITY COUNCIL
City Of Clayton, California
The City Council of the City of Clayton DOES ORDAIN as follows:
Section 1. Recitals
WHEREAS, on January 17, 2023, the Clayton City Council adopted the Housing Element Update (HEU) for the 6th Housing Cycle, approved in December 2022.;” and, WHEREAS, the City Council adopted Resolution No. 06-2023 certifying the Final Environmental Impact Report (EIR) prepared for the project and adopting the update to the Housing Element and the associated Land Use Element and Land Use Diagram amendments.; and,
WHEREAS, on January 16, 2024, meeting, the City Council adopted amendments to Clayton Municipal Code Title 17 (Zoning) to implement certain adopted Housing Element policies; and,
WHEREAS, Staff submitted the additional ADU proposal to HCD in June 2025, to satisfy the mobility requirement, and the state agency indicated that the new amendment to the program would satisfy the mobility issue; and,
WHEREAS, at a public meeting held on August 12, 2025, the Clayton Planning Commission considered the revision of the Housing Element and recommended the City Council to approve the revision; and,
WHEREAS, at a public meeting held on August 19, 2025, the Clayton City Council considered the revision of the Housing Element Update by allowing an additional attached Accessory Dwelling Unit to the approved Housing Element; and, WHEREAS, the HEU and zoning amendments were forwarded to the State Housing and Community Development (HCD) Agency for certification process by the Agency; and,
WHEREAS, City Staff has resolved all issues with HCD except for an amendment to the zoning code required by state law noting entitlements for multifamily development as shown in the code amendment; and,
46 Ordinance No. ###
WHEREAS, California Government Code section 65854 requires that the Planning Commission, in its capacity as an advisory body to the City Council on matters of land use, hold a duly noticed public hearing on a proposed zoning ordinance or amendment to a zoning ordinance; and,
WHEREAS, CMC section 17.56.060 gives authority to the Planning Commission to make recommendations to the City Council on proposed amendments to CMC Title 17 and states further that "[n]o recommendation for amendment shall be made unless the Planning Commission finds that such proposed amendment, is in general conformance with the General Plan, if one be in effect at said time, and that the public necessity, convenience and general welfare require the adoption of the proposed amendment;" and, WHEREAS, on December 23, 2025, the Planning Commission held a duly noticed public hearing and adopted Resolution No. 7-2025 making findings as requested by HCD and recommending that the City Council approve the proposed amendments to CMC Title
17.36; and,
WHEREAS, on January 6, 2026, the Clayton City Council conducted a public hearing on the amendments to CMC Title 17.36 (Zoning) and at that public hearing, received and considered the Planning Commission recommendation and other public testimony and evidence, both spoken and written.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CLAYTON DOES ORDAIN AS FOLLOWS:
Section 2. Findings. In accordance with CMC section 17.56.100, the City Council makes the following findings:
Based on the information in Community Development Department files on this project, incorporated here be reference and available for review at City Hall, 6000 Heritage Trail in Clayton, the City Council finds that:
A. The foregoing recitals are true and correct and are incorporated herein by reference.
B. The proposed Zoning Ordinance Amendment is consistent with the General Plan, and specifically, Land use Goals 2, 4 and 10; and Housing Element Goal 2 and Policy 2.3. Together, these goals and policies encourage diversity in housing types and tenures, support appropriate development controls through zoning regulation, and facilitate construction of multi-family housing while complying with state law.
Section 3. Zoning Ordinance Amendment
47 Ordinance No. ###
Based on the findings and the authority set forth above, the City Council hereby amends Chapter 17.36 (General Regulations) of Title 17 (Zoning) of the Clayton Municipal Code to add subsection 17.36.079, as follows (additions are in underline):
“17.36.079 - Housing Element Opportunity Sites.
Pursuant to Government Code section 65583.2(c), a non-vacant site that has been identified as a housing opportunity site in the City’s prior housing element and a vacant site that has been included in two or more consecutive housing element planning periods shall be an allowed residential use by right for housing developments where at least twenty percent of the units are affordable to lower income households. Pursuant to Government Code section 65583.2(i), the development shall comply with all objective development standards, and a proposed subdivision of the property shall be subject to all applicable laws. If applicable, such projects shall be subject to design review.
Section 4. Severability.
If any section, subsection, sentence, clause, or phrase of this Ordinance, or the application thereof to any person or circumstances, is held to be unconstitutional or to be otherwise invalid by any court competent jurisdiction, such invalidity shall not affect other provisions of clauses of this ordinance or application thereof which can be implemented without the invalid provisions, clause, or application, and to this end such provisions and clauses of the Ordinance are declared to be severable.
Section 5. Environmental Review.
On January 17, 2023, in accordance with the California Environmental Quality Act (CEQA, Public Resources Code section 21000 et seq.) and the State CEQA Guidelines (California Code of Regulations, section 15000 et seq.), the Clayton City Council certified a Final Environmental Impact Report (EIR; State Clearinghouse No. 2022030086) that analyzed the potential impacts on the environment that could occur with adoption of the Housing Element update and related amendments to land use regulations. The housingrelated Zoning amendment is within the scope of the project analyzed in the certified EIR.
Section 6. Effective Date and Publication.
This ordinance shall become effective thirty (30) days from and after its passage.
Within fifteen (15) days after the passage of the Ordinance, the City Clerk shall cause the Ordinance, with the names of those City Council members voting for and against it, to be posted in three (3) public places heretofore designated by resolution by the City Council for the posting of ordinances and public notices. Further, the City Clerk is directed to cause the amendments adopted in Section 3 of this ordinance to be entered 48 Ordinance No. ###
into the City of Clayton Municipal Code.
The foregoing Ordinance was introduced at a regular public meeting of the City Council of Clayton, California held on the 6th day of January, 2026, and PASSED, ADOPTED AND ORDERED posted by the City Council of Clayton, California at a regular public meeting thereof on February 3, 2026, by the following vote:
AYE:
NAY:
ABSENT:
ABSTAIN:
THE CITY COUNCIL OF CLAYTON, CALIFORNIA
________________________________________
Jeff Wan, Mayor
ATTEST:
______________________________________
Leticia I. Miguel, City Clerk
APPROVED AS TO FORM:
______________________________________
Malathy Subramanian, City Attorney
APPROVED BY ADMINISTRATION
______________________________________
Kris Lofthus, City Manager
49 TO: CLAYTON CITY COUNCIL
FROM: Leticia Miguel, City Clerk
DATE: January 6, 2026
SUBJECT: Discuss and Approve City Council Committees and Assignments for Standing/Ad-Hoc Committees and Liaison Positions
Agenda Item: 8.a
STAFF REPORT
RECOMMENDATION
Discuss and approve City Council Committees and Assignments for Standing/Ad Hoc Committees and Liaison positions for 2026.
BACKGROUND
The Mayor determines the assignments working with City Council members to finalize City Council Assignments, Standing/Ad-Hoc Committees and Liaisons.
DISCUSSION
Review the current City Council Assignments, Standing/Ad-Hoc Committees and Liaisons, and descriptions for 2026.
CEQA
CEQA: This proposed action is not a project as defined by CEQA.
FISCAL IMPACT
Appointment to these committees does not create any additional fiscal impact.
ATTACHMENTS
Att A - City Council Committee Assignment Descriptions
Att B - City Council Committee Assignments 20260106
50 1
CITY COUNCIL ASSIGNMENTS STANDING/AD-HOC
COMMITTEES/LIAISONS
Association of Bay Area Governments (ABAG)
Created in 1961, ABAG is the regional council of governments for the larger Bay Area, as required by state law. It partners with local governments to provide planning and research related to land use, housing, environmental and water resource protection, disaster resilience, energy efficiency and hazardous waste mitigation, risk management, financial services and staff training. ABAG is the determiner/distributor of the Regional Housing Needs Allocation (RHNA) numbers funneled by the state of California to local governments in the Bay Area. • Public meetings of the General Assembly and the Executive Board are held in San Francisco at the Bay Area Metro Center Board Room, 375 Beal Street, San Francisco, CA.
City Budget/Audit Committee
Offers initial feedback to the City Manager and the Finance Manager regarding the staff recommended City Budget for each fiscal year, typically meeting in the spring.
It also offers initial feedback to staff on the Mid-Year Budget Review process. • Meetings when called are held at Hoyer Hall during the business day.
Meetings are not streamed live; they are recorded for posting after the meeting.
Citizens Corps Council (CERT)
The City’s Community Emergency Response Team (CERT) is comprised of local volunteers/residents willing and trained to render assistance during local disaster events. CERT is an adjunct to the Clayton Police Department. The Council liaison interfaces and interacts with the CERT team and the Council liaison is ideally CERT-certified [trained] as well.
• Meetings are held in-person at the Clayton Police Station (infrequently).
Clayton Financing Authority (CFA)
A joint exercise of powers agency was established in December 1990 by the City as a separate legal public entity. It functions as a local financing authority initially created to issue redevelopment tax allocation bonds at a more favorable negotiated basis than a public basis. The CFA has the authority to incur, issue and manage public debt.
• Public meetings are held in the City Council Chambers on an as-needed basis, normally on a 1st or 3rd Tuesday evening following a City Council meeting. 51 2
Community Park Sports Field Ad-hoc Committee
Meets as warranted to partner with organized community sports groups (e.g.:
CVLL, MDSA) for mutual capital improvement and/or maintenance of the public sports fields at Clayton Community Park.
• Meetings are held at Clayton Community Park or at Clayton City Hall, as necessary.
Contra Costa Water District (CCWD) Liaison
Council liaisons assigned will monitor agendas and actions of the CCWD Board of Directors and attend its public meetings, as needed, to address potential financial, community or stakeholder impacts. Clayton resides in Division 3 of this independent special public district.
• CCWD Board meetings are held on the 1st and 3rd Wednesdays of each month at 6:30 p.m. at 1331 Concord Avenue, Concord, CA.
Central Contra Costa Transit Authority (CCCTA) - County Connection Formed in 1980 as a joint powers agency (JPA), CCCTA provides fixed-route and paratransit bus services within Central Contra Costa County. Its Board consists of 11 members from each incorporated city in Central County and the county. A city’s voting representative may be an elected official or other public official or a private person [per CCCTA].
• The Board meets the 3rd Thursday of each month at 9:00 a.m. at CCCTA Offices, 2999 Oak Road, Suite 110, Walnut Creek, CA. Additional CCCTA committee meetings may be required.
City Sponsored Special Events Committee (CSSE)
Oversight for all city-sponsored and city co-sponsored special events, including but not limited to Concerts in the Grove, 4th of July, and Classic Car Show. • Public meetings are usually held the 4th Monday of every month at 4:00 p.m. at Clayton City Hall.
“Do the Right Thing" Program
MDUSD public and charter schools promote and coordinate the bi-monthly recognition of students exhibiting the seven (7) chosen character traits of Integrity, Responsibility, Inclusion, Courage, Kindness, Self-Discipline, and Respect. • Program liaison works with Diablo View Elementary and Mt. Diablo Middle school to gather names of students to be recognized and presents certificates at the council meeting.
52 3
East Bay Division – Cal Cities
One of the 16 regional divisions of the League of California Cities, the East Bay Division functions as a grassroots advocacy core of elected and appointed public officials to monitor and engage on state legislation impacting cities. The East Bay Division includes 33 city representatives in Alameda and Contra Costa counties. • Meetings are held in the evening on the 4
th Thursday of every other
month; rotated at various locations within member cities.
East Contra Costa County Habitat Conservancy
A joint exercise of powers authority (JPA) formed by the cities of Brentwood, Clayton, Oakley, Pittsburg and Contra Costa County to implement its Habitat Conservation Plan (HCP). The HCP is designed to protect natural resources in eastern Contra Costa County while improving and streamlining the environmental permitting process for impacts on endangered species. Each city representative is a voting member of the JPA Board of Directors.
• Public meetings are usually scheduled for the 4th Monday of every other month at 2:30 p.m. at host city rotation sites. Meetings are in person with a virtual option for public participation.
Energy Services and Infrastructure Renewal Committee (Ad Hoc) This committee was created in early 2023 in order to serve as an oversight committee for all things related to energy savings and infrastructure, particularly the Climatec project/contract and LED conversion with PG&E. ►Public meetings are usually held during the business day, the 2 nd Monday of
every month; start time may vary.
Clayton Library Foundation Liaison
Attends, shares information, and receives issues of concern with the Foundation’s Board of Directors regarding the City’s ownership and maintenance of this public facility. The Council liaison is not a member of the Library Foundation Board. • Foundation Board meetings are held the 2
nd Tuesday of each month at
6:30 p.m. in the Clayton Community Library.
Mayors’ Conference – Contra Costa County
Established in 1951, the Conference provides an educational forum for local elected public officials and a place to network and exchange information. The Conference also serves as the Contra Costa City Selection Committee [state law] to appoint city representation to area-wide agencies. Each city designates its own voting delegate, usually its mayor as the name implies. • Public meetings are held on the first Thursday of each month. The meeting 53 4
location rotates among the 19 Contra Costa cities/towns.
Mt. Diablo School District Liaison Committee
Interfaces with and communicates with Mount Diablo Unified School District (MDUSD) elected officials on issues of mutual benefit or concern. Monitors public activities and actions of the school district to report on matters of public interest or impact to the community or the public school campuses.
• Meetings are held when necessary.
Oakhurst Geological Hazard Abatement District (GHAD)
The Clayton City Council serves as the Board of Directors for this special public district. The District oversees the demarcated geological hazard abatement area overlapping portions of the incorporated city and the Oakhurst Development area.
It has the authority, but not the obligation, to abate or repair geological hazards or damage to public infrastructure or open space properties within the District. • Public meetings are held in the Council Chambers as necessary, usually before or following a regularly scheduled City Council meeting.
Trails and Landscaping Committee (TLC) Liaison
The Citywide Landscaping Maintenance District is a legally formed community facilities district (CFD 2007-1). The City Council functions as the District’s governing body and appoints up to 11 residents to the District’s citizens’ advisory committee. The current Vice Mayor automatically serves as the Council’s liaison to attend the TLC’s meetings and assist in the exchange of information, City policies, and concerns with committee members.
• Public meetings of the TLC are scheduled as necessary and held in Hoyer Hall.
TRANSPAC
The Regional Transportation Planning Committee (RTPC) for Central Contra Costa County. It is responsible for the development of transportation plans, projects and programs for the Central County areas. It also appoints two (2) of its representatives to the Central Contra Costa Transportation Authority (CCTA). Its Board is comprised of elected public officials from each of the 5 cities in Central County (Clayton, Concord, Martinez, Pleasant Hill, and Walnut Creek) plus the county supervisor representing the Central County area. • Public meetings are usually held on the 2nd Thursday of every month at 9:00 a.m. in at Pleasant Hill City Hall, 100 Gregory Lane, Pleasant Hill, CA.
City Flag Ad-Hoc
The ad hoc committee for a new city flag is a temporary group formed to create the process and make recommendations for a flag that represents the city. The city does not have an official flag but desires creating a flag that reflects its history, values, and 54 5
community identity more clearly. The committee’s purpose is to research meaningful symbols, gather public input, review and develop design processes, and evaluate proposed designs for clarity and effectiveness. The committee then makes a recommendation to the city council, and because it is ad hoc, it disbands once its work is completed and a final recommendation is submitted.
• The ad hoc committee will meet as needed and does not have a set meeting schedule.
Interview Committees
a) Planning Commission applicants
The City Council, as a whole, interviews citizen applicants for consideration for appointment to vacancies or term of office expirations on this statutory land use body.
• Interviews are held when needed at a public meeting of the City Council. b) Trail and Landscaping Committee applicants
Sub-committee of the City Council interviews citizen applicants for consideration and recommendation to the City Council for appointment to this citizen advisory committee.
• Interviews are scheduled and held when needed; location determined by interview committee. Appointment made at a public meeting of the City Council.
55 Committee and Ad-Hoc Assignments 2025
2025
Primary Alternate
Association of Bay Area Governments (ABAG) Tillman Diaz Budget/Audit Standing Committee Wan/Trupiano
Citizens Corps Council (CERT) Diaz Trupiano
Clayton Financing Authority (CFA) Discontinue
City Flag Ad Hoc Trupiano Diaz
City Sponsored Special Events Committee Trupiano/Wan
Clayton Library Foundation Liaison Trupiano Tillman
Community Park Sports Fields Committee Enea/Wan
Contra Costa Water District (CCWD) Liaison Diaz Enea
Central Contra Costa Transit Authority (CCTA) Diaz Tillman Do the Right Thing / Unsung Heroes Program Tillman Trupiano East Bay Division - League of California Cities Enea Diaz East Contra Costa County Habitat Conservancy Trupiano Wan Internship/Training Committee Discontinue
Interview Committees - Planning Commission Council
Interview Committees - Trails and Landscaping Council
Mayor's Conference - Contra Costa County Council
Mt. Diablo School District Liaison Tillman/Enea
Trails and Landscape Committee (TLC) Liaison Tillman/Wan TRANSPAC Enea Tillman
Unsung Hero Council
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