MEETING MINUTES - DRAFT
REGULAR MEETING
CLAYTON CITY COUNCIL
______________________________________________________________________ Tuesday, March 03, 2026 7:00 PM
1. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:00 PM by Mayor Jeff Wan at Hoyer Hall, in the Clayton Community Library, 6125 Clayton Road, Clayton, California
ROLL CALL
Present: 5 Councilmember Jim Diaz, Councilmember Holly Tillman, Councilmember Kim Trupiano, Vice Mayor Richard Enea, and Mayor Jeff Wan
Staff Present:
City Manager, Kris Lofthus
Administrative Services Director, Dennis Bozanich
City Attorney, Mala Subramanian
City Clerk, Leticia I. Miguel
2. PLEDGE OF ALLEGIANCE
Mayor Wan led the Pledge of Allegiance.
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
No Public comment was received.
4. CONSENT CALENDAR
No public comment was received.
A motion was made by Vice-Mayor Enea, seconded by Councilmember Trupiano, and approved by a vote of those present to adopt the Consent Calendar.
The motion passed as follows:
Aye: 5 – Diaz, Tillman, Trupiano, Enea, and Wan
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(a) Approve February 03, 2026 Minutes
Approved as Submitted on the Consent Calendar.
(b) Approve January 06, 2026 Minutes
Approved as Submitted on the Consent Calendar.
(c) Adopt a Resolution Approving the Amended and Restated Municipal Pooling Authority Joint Exercise of Powers Agreement for Providing Property, Workers' Compensation, Public Liability, and Other Insurance Coverages Adopted. Enactment No. RES 02-2026
(d) Authorize the City Manager to Sign a Maintenance Services Agreement with Cowan and Thompson Construction, Incorporated, for an Amount Not to Exceed $95,000 for On-Call Pavement Repair Services from April 1, 2026 through June 30, 2027 with up to Three Additional One-Year Extensions by Mutual Agreement
Approved by Minute Order
(e) Authorize the City Manager to Sign a Professional Services Agreement with CSG, Inc., for an Amount Not to Exceed $95,000 for Professional Engineering Services from April 1, 2026 through June 30, 2027 with up to Three Additional One-Year Extensions by Mutual Agreement
Approved by Minute Order
(f) Approve the purchase of two new Public Works Maintenance vehicles to replace unserviceable fleet vehicles
Approved by Minute Order
5. RECOGNITIONS AND PRESENTATIONS
No items scheduled.
6. REPORTS
(a) City Manager's Report
No public comment was received.
City Manager Lofthus made the following announcements:
o Reported that EV charging for vehicles is still being programed and tested. 7 City Council Meeting Minutes March 03, 2026
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o For the library refresh, furniture purchase was received and updates on logistic planning were shared.
o Provided update to large fence installation at the Grove Park, the city is currently treating the soil before lawn installation.
(b) City Council/Committees Report
No public comment was received.
City Council reports were included in the agenda packet.
7. PUBLIC HEARINGS
No items scheduled.
8. ACTION ITEMS
(a) Audited Annual Comprehensive Financial Report of the City of Clayton for the Fiscal Year ending June 30, 2025.
City Manager Kris Lofthus, Sheldon Chavan from Chavan & Associates, LLP and Administrative Services Director, Dennis Bozanich, presented the item to the City Council and responded to questions.
No Public comment was received.
A motion was made by Councilmember Trupiano, seconded by Councilmember Tillman, to accept and file the Annual Comprehensive Financial Report with updated changes.
The motion passed as follows:
Aye: 5 – Diaz, Tillman, Trupiano, Enea, and Wan
9. ADJOURNMENT
Mayor Wan adjourned the meeting at 7:55 p.m.
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