Agenda May 5, 2026
1 Minutes of the CLAYTON
CITY COUNCIL REGULAR
MEETING AGENDA
TUESDAY, MAY 5, 2026
7:00 PM
Hoyer Hall, Clayton Community Library
6125 Clayton Road, Clayton, CA 94517
Jeff Wan, Mayor
Richard G Enea, Vice Mayor Jim Diaz, Councilmember
Holly Tillman, Councilmember Kim Trupiano, Councilmember
1. CALL TO ORDER AND ROLL CALL - The meeting was called to order at 7:00 p.m. by Mayor Wan held in-person, and broadcast from Hoyer Hall, Clayton Community Library, 6125 Clayton Road, Clayton, California. Councilmembers present: Councilmembers: Diaz, Tillman, Trupiano, Vice Mayor Enea, and Mayor Wan. Councilmembers excused: Councilmember Tillman. Staff present: City Manager, Kris Lofthus; Administrative Services Director, Dennis Bozanich; City Attorney, Malathy Subramanian; Police Chief, Jeremy Crone; Acting City Clerk, Skyler Aitken.
2. PLEDGE OF ALLEGIANCE – led by Mayor Wan
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
No public comment was made
4. CONSENT CALENDAR
(a) Approve April 21, 2026 Minutes
(b) Authorize the City Manager to Sign an Agreement for On-Call Weed Abatement and
Agenda May 5, 2026
2 Tree Trimming Services with Waraner Brothers Tree Service for an Amount Not to Exceed $60,000.
Discussion:
Councilmember Diaz requested discussion on Item 4(b) regarding weed abatement services. Staff explained that the current contractor experienced staffing shortages, causing delays. Waraner Brothers, a prior contractor, was brought in at the same rates to help meet deadlines. Staff emphasized urgency due to seasonal deadlines and noted progress toward completion by June 1.
Additional discussion included:
• Past performance of Waraner Brothers (considered satisfactory) • Scope clarification issues in prior contracts
• Request for a broader beautification/project plan, to be presented under the City Manager’s report
Public Comment: None
Motion: Vice mayor Enea moved to approve the Consent Calendar.
Second: Councilmember Tillman
Result: Motion carried 5-0.
5. RECOGNITIONS AND PRESENTATIONS
(a) Presentation of a Proclamation Recognizing May 10th through 16th as National Police Week and May 15th as Peace Officers Memorial Day in the City of Clayton.
Mayor Wan read a proclamation recognizing:
• May 10–16 as National Police Week
• May 15 as Peace Officers Memorial Day
The proclamation honored fallen officers, including Officer Robert Lovell Scott and Reserve Officer Lenny Cantando.
Remarks:
• Councilmembers and speakers shared personal stories honoring the officers.
• Discussion included historical context of policing in Clayton, including past staffing challenges and incidents involving the honored officers. • Speakers emphasized sacrifice, community service, and remembrance.
No formal action required
6. REPORTS
(a) City Manager's Report
Personnel Updates:
• Public Works Director hiring in final stages; anticipated start mid-June
Agenda May 5, 2026
3 • City Clerk recruitment: approximately 110 applications received; interviews expected later in May
Maintenance & Operations Updates:
• City owns approximately 532 acres requiring ongoing weed abatement • Status updates provided:
• Completed areas (green)
• Areas in progress (yellow)
• Areas scheduled by end of May (purple)
• Target completion near June 1 deadline
Infrastructure & Maintenance Tracking:
• Approximately 150+ maintenance items identified (striping, signage, curb painting, reflectors)
• Vendor estimates underway; some work to be completed by staff • Target completion by September 1, 2026
Capital Projects & Planning:
• Street paving project bids expected mid-May
• Contract award anticipated late June or early July
• Ongoing tracking of multiple CIP projects
Council Discussion Highlights:
• Concerns about downtown maintenance conditions
• Discussion of signage replacement (materials vs. color) • Questions about trail fencing, costs, and jurisdiction boundaries • Suggestion to agendize detailed maintenance discussions (b) City Council/Committees Reports
7. ACTION ITEMS
(a) Consider Renewal of Ordinance No. 495, which adopted the Military Equipment Use Policy, with public engagement and making certain findings, and review and approve acquisition of drones.
Staff Presentation:
Police Chief presented the annual report required under AB481, including:
• Inventory of military equipment (rifles, less-lethal devices, trailer) • Training and compliance
• No deployments in 2025
• No complaints or audit issues
• Proposal to pursue grant-funded drone (UAS) program (~$100,000) Council Discussion:
• Clarification on equipment usage and assignment
• Questions regarding drone policy transparency and council oversight • Discussion of prior successful drone use (mutual aid with Concord) • Emphasis on public safety benefits and cost neutrality if grant-funded Public Comment: None
Motion: Councilmember Tillman made a motion to approve annual report, renew Ordinance No. 495, and approve intent to acquire drones if funded Second: Councilmember Diaz
Result: Motion carried 5-0.
Agenda May 5, 2026
4 (b) Adoption of Resolution 07-2026 to Prohibit Parking During Certain Hours and Place Parking Restriction Signage on Pebble Beach Drive Adjacent to the City of Clayton Open Space.
Staff Presentation:
Police Chief proposed restricting parking to daylight hours due to:
• Over two dozen complaints of nighttime disturbances
• Additional 11 recent complaints
• Issues: noise, littering, drinking, safety hazards for maintenance crews Council Discussion:
• Effectiveness of parking restrictions as a deterrent
• Concerns that individuals may still gather without vehicles • Clarification of enforceability (parking vs. behavior) • Consideration of alternative measures (lighting, trash receptacles, bench removal)
• Emphasis from staff: need for enforceable tool
Public Comment: None
Motion: Councilmember Diaz made a motion to approve Resolution 07-2026 Second: Councilmember Trupiano
Result: Motion carried 5-0.
(c) Review FY26 Budget Status and Consider Approval of FY27 Budget Revisions Staff Presentation:
Finance overview included:
• FY26 deficit trends due to revenue reductions (including RPTTF) • Adjustments improving projected deficit
• FY27 projections:
• Revenue: approx. $5.9 million
• Expenditures: approx. $6.229 million
• Deficit reduced significantly from prior projections
Discussion Highlights:
• Clarifications on fiduciary fund transfers and administrative charges • Explanation of CIP vs. General Fund expenditures
• Discussion of cost savings from staffing changes and IT contracts • Concerns about data alignment and budget presentation accuracy • Overtime trends and staffing impacts
Public Comment: None
Motion: Vice mayor Enea made a motion to approve FY27 budget revisions and associated augmentations
Second: Councilmember Trupiano
Result: Motion carried 5-0
(d) Discussion on Transaction and Use Tax (TUT) and Landscape Maintenance District (LMD) Renewal
Overview:
No formal vote taken.
Agenda May 5, 2026
5 Discussion Themes:
• Need for clearer public communication regarding city finances • Misconceptions about reserve funds
• Importance of explaining revenue limitations and structural deficits • Consideration of messaging for potential tax measures • Discussion of general vs. special tax approaches
• Emphasis on transparency, community education, and fiscal sustainability Direction Given:
• Staff to prepare clearer financial communication materials • Include comparisons, impacts, and future scenarios
Public Comment: Gabriel Flores spoke about his support in raising taxes based on his experience and the discussion of the council, but did not want to see a specific tax, and instead supported a general tax as a form of accountability.
8. ADJOURNMENT - Mayor Wan adjourned the meeting at 9:22 p.m. in honor of Sheila Driscoll