MINUTES OF THECLAYTON CITY COUNCIL
REGULAR MEETING AGENDA
TUESDAY, MAY 19, 2026 7:00 PM
1. CALL TO ORDER AND ROLL CALL – The meeting was called to order at 7:00 pm by Mayor Jeff Wan held in-person, and broadcast from Hoyer Hall, Clayton Community Library, 6125 Clayton Road, Clayton, California. Councilmembers present: Councilmembers: Tillman, Diaz, Trupiano, Vice Mayor Enea, and Mayor Wan. Staff present: City Manager, Kris Lofthus; Administrative Services Director, Dennis Bozanich; City Attorney, Malathy Subramanian; Acting City Clerk, Skyler Aitken.
2. PLEDGE OF ALLEGIANCE – Led by Mayor Wan
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
There were no members of the public wishing to speak to non-agenda items.
4. CONSENT CALENDAR
The Consent Calendar includes routine items that are to be enacted by one motion. There will be no separate discussion of these items. If discussion is requested, the item will be removed from the Consent Calendar and considered separately.
(a) Approve May 5, 2026 Minutes
(b) Approve the Resolution (#08-2026) and Authorize the City Manager to Execute the Amended and Restated Contra Costa Clean Water Program Agreement (2026-2041)
(c) Approve the Resolution to Execute the Group Program Inspection Agreement between the City of Clayton and Central Contra Costa Sanitary District and the Contra Costa County Flood Control and Water Conservation District Councilmember Diaz made a motion to approve the consent calendar, and Councilmember Trupiano seconded the motion. The motion carried 5-0.
5. RECOGNITIONS AND PRESENTATIONS
(a) Do The Right Thing
Councilmember Tillman introduced the “Do The Right Thing” recognition program, and how recognizes character traits valued by the City of Clayton in our schools. Councilmember Tillman thanked the schools, teachers, students, and families for participating in the program and highlighted the importance of recognizing positive character development from kindergarten through middle school.
(b) Presentation of a Proclamation Recognizing Clayton Community Church and Pastor Shawn Robinson for 30 Years of Service to the Clayton Community Mayor Wan read a proclamation honoring Clayton Community Church and Pastor Shawn Robinson for 30 years of service to the community. The proclamation recognized the church’s spiritual leadership, volunteerism, charitable outreach, youth engagement, and community support efforts over the past three decades. Pastor Shawn Robinson addressed the Council and audience, thanking the City for the recognition and acknowledging the church leadership team and congregation for their service to the community. Pastor Robinson emphasized the church’s commitment to supporting and strengthening Clayton and expressed appreciation for the City’s elected officials.
6. REPORTS
(a) City Manager's Report
The City Manager reported on several City initiatives and operational updates, including:
• Progress on the City’s new website, which was expected to launch within approximately four to five weeks.
• Introduction of the “Fix It Clayton” online reporting tool for maintenance requests such as graffiti, streetlights, broken sprinklers, missing signs, and related issues.
• Successful attendance and community participation at the recent Concerts in the Grove event featuring the band “Foreverland.” • Creation of public-facing maintenance and beautification tracking charts related to weed abatement, replacement signage, and other City maintenance projects. The charts would be posted online and updated regularly to improve communication with residents regarding ongoing work and timelines
(b) City Council/Committees Reports
7. ACTION ITEMS
(a) Workshop Two on Transaction and Use Tax (Sales Tax) and Landscape Maintenance District (LMD) Renewal – Ballot Measure Options and Direction Staff presented proposed ballot language reviewed by legal counsel and discussed revisions to language related to annual audits and public accountability. Council discussed wording changes intended to clarify that revenues would be subject to the City’s normal annual audit process rather than implying separate audits specific to the measure.
Staff outlined the anticipated process and timeline for placing the sales tax measure on the November 3, 2026 ballot, including:
• Adoption of resolutions
• Consolidation with the general election
• Designation of authors for ballot arguments and rebuttals • Filing deadlines with Contra Costa County Elections
Council discussed whether all five Councilmembers should participate collectively in preparing ballot arguments in support of the measure. The City Attorney advised that additional Brown Act considerations would apply if a majority of the Council jointly authored ballot arguments outside of a public meeting.
Staff reviewed the history and structure of the Landscape Maintenance District, including:
• Formation and historical role of the Trails and Landscape Committee (TLC) • Existing assessment methodology
• Residential versus non-residential apportionment formulas • Proposed timelines and legal requirements for extending the district Staff explained that:
• Residential parcels currently pay a flat per-parcel assessment. • Non-residential parcels are assessed based on acreage. • Modifying the assessment methodology would require additional analysis and legal review.
Staff presented financial analysis showing that changing all non-residential assessments from per-acre to per-parcel would reduce annual district revenues by approximately $86,000.
Council discussed:
• Fairness and equity of the current assessment methodology • Financial impacts on commercial property owners
• The role of Oakhurst Country Club as a significant contributor to LMD revenues • The need for additional funding for trail maintenance and repairs • Deferred maintenance concerns
• Inflationary impacts on maintenance costs
• Potential use of the proposed 10% baseline increase to support capital improvements and reserves
Councilmember Tillman expressed concerns that residents may question continued LMD funding if trail maintenance and repairs are not visibly addressed. Discussion included fencing issues, erosion concerns, and long-term trail infrastructure needs.
The Council also discussed reducing the size of the Trails and Landscape Committee from 11 members. Most Councilmembers expressed support for reducing the committee to five members to improve quorum reliability and efficiency.
Public Comment
Frank Gavidia addressed the Council regarding both the sales tax and LMD measures.
Comments included:
• Support for moving forward with both ballot measures
• Concerns regarding overtaxing residents
• Importance of communicating realistic service expectations to the public • Observations regarding City demographics and declining population • Comments regarding County funding and financial support issues affecting the City Following discussion, general Council consensus included:
• Maintaining a 10-year extension term for the LMD
• Supporting a five-member advisory committee structure • Maintaining the current assessment methodology using per-acre non-residential assessments
• Supporting a one-time 10% baseline increase prior to annual CPI adjustments • Continuing work on ballot language and public outreach materials for both ballot measures
No formal action or vote was taken on Item 7A because the item was presented as a workshop and discussion item.
8. ADJOURNMENT – Mayor Wan adjourned the meeting at 8:56.
Please note the Minutes of this meeting set forth all actions taken by the City Council on the matters stated, but not necessarily in the chronological sequence in which the matters were taken up.