MINUTES OF THE
CLAYTON CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 2, 2026
1. CALL TO ORDER AND ROLL CALL – The meeting was called to order at 7:00 p.m. by Mayor Wan held in-person, and broadcast from Hoyer Hall, Clayton Community Library, 6125 Clayton Road, Clayton, California. Councilmembers present: Councilmembers: Tillman, Diaz; Vice Mayor Enea, and Mayor Wan. Staff present: City Manager, Kris Lofthus; Administrative Services Director, Dennis Bozanich; Acting City Clerk, Skyler Aitken.
2. PLEDGE OF ALLEGIANCE – Led by Mayor Wan
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
There were no members of the public wishing to speak to non-agenda items.
4. CONSENT CALENDAR
(a) Approve May 19, 2026 Minutes
(b) Approve and Authorize the City Manager to Execute an amendment to the Professional Services Agreement with Civic Plus originally signed on November 19th, for the Community Development Department to have software that enables them to have centralized permitting, planning, code enforcement, business license workflows, all able to connect with parcel records and GIS data, in addition to an AI chatbot for the website for a Total Contract Authorization Not to Exceed of $40,000 over two years.
Councilmembers requested additional information regarding the CivicPlus amendment. Staff explained that:
• The software would centralize permitting, planning, code enforcement, and future business license functions.
• Staff evaluated CivicPlus, Accela, and a third vendor before selecting CivicPlus.
• CivicPlus was determined to be superior in both usability and cost. • The system would integrate permitting functions, billing, parcel records, and GIS data. • Future business license processing would be incorporated into the same platform. • Existing overlapping software would be replaced rather than duplicated.
No public comment was given.
Vice mayor Enea made a motion to approve, with councilmember Trupiano seconding. The motion carried 5-0.
5. RECOGNITIONS AND PRESENTATIONS
(a) Republic Services 2026 Sustainability Award Presentation to Skipolini’s Republic Services, presented the Third Annual Sustainability Award.
Key discussion points included:
• Recognition of Skipolini's commitment to sustainability and organics recycling.
• Compliance with SB 1383 requirements.
• Successful diversion of food waste into organics collection. • Staff training and ongoing recycling efforts.
• Partnership with Republic Services and the CBCA to divert pizza boxes from the bocce courts into organics bins.
• Recognition of Skipolini's as a community leader in waste diversion and sustainability practices. 1
Representatives from Skipolini's accepted the award and thanked Republic Services and the City, noting that staff training and recycling practices had become routine operations.
6. REPORTS
(a) City Manager's Report
The City Manager reported on Financial Information Initiative, Housing Element Update, Weed Mitigation, Personnel Updates, and Capital Projects (b) City Council/Committees Reports
Reports provided as an attachment in the agenda
7. PUBLIC HEARINGS
(a) Ordinance Update
This was included by mistake and was dismissed at this point in the agenda. (b) Conduct a Public Hearing on the FY26 Annual Report on Workforce Vacancies, Recruitment and Retention Efforts and Potential Changes to Policies, Procedures, and Recruitment Activities to Assist with Hiring as Required by Section 3502.3 of the California Government Code
The item was presented and it was noted:
• Current vacancy levels were low.
• Remaining vacancies (Public Works Director and City Clerk) had been filled and would be occupied in June.
• Recent recruitments included City Clerk, Public Works Director, Police Officer, and Senior Planner positions.
• The City has begun utilizing Wendy Brown Creative Partners for recruitment support.
• Use of professional recruitment marketing and applicant tracking tools has improved candidate quality
8. ACTION ITEMS
(a) Support an Application from the Contra Costa Fire Protection District to CAL Fire Wildfire Prevention Grant and Authorize the City Manager to Sign a Letter of Support for the Grant Application
Assistant Fire Chief and Fire Marshal Chris Bachman presented a proposal for a CAL FIRE Wildfire Prevention Grant estimated at approximately $950,000.
Discussion included:
• Creation of a shaded fuel break around portions of Clayton. • Reduction of ladder fuels and understory vegetation.
• Protection of residential neighborhoods from wildfire threats. • Coordination with the City of Clayton, City of Concord, and Oakhurst Country Club.
• Potential insurance-related benefits through integration with the national LANDFIRE database.
• Long-term maintenance responsibilities.
• Defensible space education and compliance efforts.
• Fire history, fuel modeling, and wildfire risk analysis supporting the project. • Grant timeline and application process.
No public comment was made.
Councilmember Diaz made a motion to approve, with Councilmember Tillman seconding. The motion carried 5-0
(b) Adopt Resolution No. 10-2026 Amending Clayton’s Salary Schedule Effective July 1, 2026, per Police Chief Contract, Management, POA, and Miscellaneous Employee’s Memorandum of Understanding’s in Conformance with CalPERS Requirements to Provide a Publicly Available Salary Schedule Item was tabled and not considered due to technical issues around publishing. (c) Adopt Resolution No. 11-2026, ordering the levy and collection of special taxes and setting the special tax rate for Fiscal Year 2026/27 for Community Facilities District 2006-1 (Downtown Park Operation and Maintenance) Item was tabled and not considered due to technical issues around publishing
(d) Adopt Resolution No. 12-2026, ordering the levy and collection of special taxes and setting the special tax rate for Fiscal Year 2026/27 for Community Facilities District 2007-1 (Citywide Landscape Maintenance Tax) Staff presented the annual levy and collection of special taxes for Fiscal Year 2026/27.
Discussion included:
• Existing CFD authorization remains effective for one additional year. • Annual adjustment capped at 3%.
• Assessment increases from $303.73 to $312.84.
• Estimated annual revenue approximately $1.38 million.
No public comment was made.
Councilmember Tillman made a motion to approve, with Councilmember Trupiano seconding. The motion carried 5-0
(e)Adopt Resolution No. 14-2026, Establishing a Policy on the Disruption of Telephonic or Internet Service During City Council Meetings Staff presented the proposed policy required in connection with SB 707.
Discussion included:
• Procedures for recessing meetings during internet or telephonic disruptions. • One-hour period to attempt restoration of service.
• Findings required before continuing a meeting without remote participation. • Applicability limited to City Council meetings.
• Clarification of public participation requirements.
No public comment was made.
Councilmember Tillman made a motion to approve, with Vice mayor Enea seconding.
The motion carried 5-0
(f) Consider and Adopt a Resolution of Consideration No. 13-2026, Setting the Public Hearing for July 7, 2026 on a Proposed Extension to the Existing Special Property Tax, Altering the Rate and Method of Apportionment Supporting, and Funding the Citywide Landscape and Maintenance District (CFD-2007-1) by a Local Ballot Measure at the November 3, 2026 Election
Staff presented the Resolution of Consideration initiating proceedings for a proposed extension of the Landscape Maintenance District and a one-time 10% assessment increase.
Discussion included:
• Expiration of the current district on June 30, 2027.
• Scheduling a public hearing for July 7, 2026.
• Potential ballot measure for the November 3, 2026 election. • Future resolutions related to election consolidation and ballot arguments. • Discussion of procedures for preparing ballot arguments and ad hoc committee participation.
• Clarification regarding assessment calculations and projected rates.
No public comment was made.
Councilmember Trupiano made a motion to approve, with Councilmember Tillman seconding. The motion carried 5-0
9. ADJOURNMENT – Mayor Wan adjourned the meeting at 8:28 pm.
Please note the Minutes of this meeting set forth all actions taken by the City Council on the matters stated, but not necessarily in the chronological sequence in which the matters were taken up.