CLAYTON CITY COUNCIL
REGULAR MEETING AGENDA
TUESDAY, JULY 7, 2026
7:00 PM
Hoyer Hall, Clayton Community Library
6125 Clayton Road, Clayton, CA 94517
Members of the public may participate virtually in the Clayton City Council meeting and provide public comment, please join via Zoom. However, the City cannot guarantee that the public's access to teleconferencing technology will be uninterrupted, and technical difficulties may occur from time to time. In the event of these difficulties, the City will comply with the Brown Act and its Disruption Policy, which may mean public meetings will continue despite technical difficulties for participants using the teleconferencing option.
We do not recommend watching the meeting on YouTube if you plan to speak, as the livestream may be delayed.
At the time and date of the meeting, please click this URL to join the webinar:
https://us02web.zoom.us/j/87013308207?pwd=Cseb8FiFZXHszhqXSPA1SHLTAjNzoM.1 Meeting ID: 870 1330 8207 | Meeting Password: 121212
Dial 669-444-9171 to join by phone
Remote Public Comments: When the Mayor invites public comment for the item on which you would like to comment, please use the "raise hand" feature (or press *9 if connecting via telephone only and press *6 to unmute/mute) to alert staff you have a public comment to provide.
Jeff Wan, Mayor
Richard Enea, Vice Mayor
Holly Tillman, Councilmember
Jim Diaz, Councilmember
Kim Trupiano, Councilmember
1. CALL TO ORDER AND ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction in person by submitting a Speaker Card to the City Clerk or via Zoom by following the instructions provided at the top of the agenda. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
4. INTERVIEWS - PLANNING COMMISSIONERS
(a) Select Interview Questions and Conduct Interviews to Fill Three Vacancies on the Planning Commission for a Two-year Term, Ending June 30, 2028
5. CONSENT CALENDAR
The Consent Calendar includes routine items that are to be enacted by one motion. There will be no separate discussion of these items. If discussion is requested, the item will be removed from the Consent Calendar and considered separately.
(a) Approve June 16, 2026 Regular Meeting Minutes and June 29, 2026 Special Meeting Minutes
(b) Adopt Resolution No. 26-2026 Revising the City of Clayton's Appropriations (Gann) Limits Applicable During Fiscal Year 2025-26 and Approving the City's Gann Limit for Fiscal Year 2026-27
(c) Adopt Resolution No. 27-2026 Adopting the 2028 Neighborhood Paving Project for Fiscal Year 2027-28 Funded by SB 1: The Local Road Repair and Accountability Act of 2017 for Submission to the State to Access Road Maintenance and Rehabilitation Account (RMRA) funds
(d) Authorize the City Manager to Sign Amendment #1 with Brightview Tree Service, Extending the Term of the Contract to June 30, 2027, and increasing the Not to Exceed Amount to $240,000, this is an increase of $120,000 for tree trimming and removal services for FY2026-27.
(e) Authorize the City Manager to sign Amendment #1 with Verdanta for weed abatement services, extend the contract from August 20, 2026 to June 30, 2027, and increase the "not to exceed" limit to $240,000; this is an increase of $120,000 for weed abatement services for FY2026-27.
(f) Authorize the City Manager to sign Amendment #1 with Bel Air Mechanical, Inc. to extend the contract from July 16, 2026 to June 30, 2027, and increase the "not to exceed" limit to $60,000; this is an increase of $40,000 for heating, ventilation and air conditioning (HVAC) maintenance and repair services for FY2026-27.
6. RECOGNITIONS AND PRESENTATIONS
7. REPORTS
(a) City Manager's Report
(b) City Council/Committees Reports
8. PUBLIC HEARINGS
(a) Conduct a Public Hearing and Consider Approval of Resolution No. 28-2026 on the Proposed Annual Levy of Assessments for the Diablo Estates at Clayton Benefit Assessment District for Fiscal Year 2026/27 (b) Conduct a Public Hearing and Consider Adopting Resolution No. 29-2026 to Call a General Municipal Election and Consolidate with the Statewide General Election to Extend the term of the Landscape and Maintenance District (LMD) until June 30, 2037 and the Levy of Assessments based on a Revised Rate and Method of Apportionment (RMA) for the existing LMD and setting rules and deadlines for submittal of arguments for and against the tax measure
9. ACTION ITEMS
(a) Appoint Council Members to an Ad Hoc Committee to Author Direct and Rebuttal Arguments for the Landscape and Maintenance District (LMD) extension to June 30, 2037 and the revised Rate and Method of Apportionment of the assessment for the November General Election Ballot. (b) Adopt Resolution No. 30-2026 Appointing Three (3) Individuals to the Planning Commission for a Two-Year Term, ending June 30, 2028.
(c) Adopt Resolution No. 31-2026 Approving the Engineer’s Report and Proposed Assessments for the Operation & Maintenance of Streetlights in the Streetlight Assessment District for Fiscal Year 2026/27
(d) Award of a Construction Contract to Bay Cities Paving and Grading, Inc. from Concord, CA in an amount not to exceed $2,383,114 for the 2026 Clayton Neighborhood Street Rehabilitation Program (CIP Project No. 2026P) (e) Introduction of Ordinance No. 504, Adding Section 2.02.040 to the City of Clayton Municipal Code, Under Title 2 Administration and Personnel Chapter
2.02 – General Municipal Election, Relating to the Electronic Filing of Fair Political Practices Commission Campaign Disclosure Statements
10. ADJOURNMENT
The next regularly scheduled meeting will be August 18, 2026. For meeting information and materials, please visit the City’s website.
Meeting Information and Access
• A complete packet of information containing staff reports and exhibits related to each public item is available for public review in City Hall located at 6000 Heritage Trail and on the City’s website. • Agendas are posted at: 1) City Hall, 6000 Heritage Trail; 2) Library, 6125 Clayton Road; 3) Ohm’s Bulletin Board, 1028 Diablo Street, Clayton; and 4) City’s website. • Any writings or documents provided to a majority of the City Council after distribution of the agenda packet and regarding any public item on this agenda will be made available for public inspection in the City Clerk’s office located at 6000 Heritage Trail during normal business hours and is available for review on the City’s website.
• If you have a physical impairment requiring special accommodation to participate, please call the City Clerk’s office at least 72 hours (about 3 days) before the meeting at (925) 673-7300. • E-mail Public Comments: Public comment may also be sent to the City Clerk by 12:00 p.m. on the day of the meeting. All e-mailed public comments will be forwarded to the entire committee and made part of the official meeting file.
Each person attending the meeting who wishes to speak on an agendized or non-agendized matter (within the council’s jurisdiction), shall have a set amount of time to speak as determined by the Mayor.