CLAYTON CITY COUNCIL
REGULAR MEETING MINUTES
TUESDAY, JULY 7, 2026
7:00 PM
1. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:00 p.m. by Mayor Wan held in-person and broadcast from Hoyer Hall, Clayton Community Library, 6125 Clayton Road, Clayton, California. Councilmembers present: Councilmembers: Trupiano, Tillman, Diaz; Vice Mayor Enea, and Mayor Wan. Staff present: City Manager, Kris Lofthus; Administrative Services Director, Dennis Bozanich; City Clerk Melissa Rhodes
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction in person by submitting a Speaker Card to the City Clerk or via Zoom by following the instructions provided at the top of the agenda. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
Councilmember Diaz noted the City received correspondence from Clayton Watch earlier in the day.
Amy Callaghan expressed her concern about the video archives being removed from the City's website.
4. INTERVIEWS - PLANNING COMMISSIONERS
(a) Select Interview Questions and Conduct Interviews to Fill Three Vacancies on the Planning Commission for a Two-year Term, Ending June 30, 2028 Mayor and City Councilmembers interviewed the following applicants for the Planning Commission:
• Nate Brzovich
• Charlie Schmidt
• Maria Shulman
5. CONSENT CALENDAR
The Consent Calendar includes routine items that are to be enacted by one motion. There will be no separate discussion of these items. If discussion is requested, the item will be removed from the Consent Calendar and considered separately.
(a) Approve June 16, 2026 Regular Meeting Minutes and June 29, 2026 Special Meeting Minutes
(b) Adopt Resolution No. 26-2026 Revising the City of Clayton's Appropriations (Gann) Limits Applicable During Fiscal Year 2025-26 and Approving the City's Gann Limit for Fiscal Year 2026-27
(c) Adopt Resolution No. 27-2026 Adopting the 2028 Neighborhood Paving Project for Fiscal Year 2027-28 Funded by SB 1: The Local Road Repair and Accountability Act of 2017 for Submission to the State to Access Road Maintenance and Rehabilitation Account (RMRA) funds
(d) Authorize the City Manager to Sign Amendment #1 with Brightview Tree Service, Extending the Term of the Contract to June 30, 2027, and increasing the Not to Exceed Amount to $240,000, this is an increase of $120,000 for tree trimming and removal services for FY2026-27.
(e) Authorize the City Manager to sign Amendment #1 with Verdanta for weed abatement services, extend the contract from August 20, 2026 to June 30, 2027, and increase the "not to exceed" limit to $240,000; this is an increase of $120,000 for weed abatement services for FY2026-27.
(f) Authorize the City Manager to sign Amendment #1 with Bel Air Mechanical, Inc. to extend the contract from July 16, 2026 to June 30, 2027, and increase the "not to exceed" limit to $60,000; this is an increase of $40,000 for heating, ventilation and air conditioning (HVAC) maintenance and repair services for FY2026-27.
Councilmember Tillman pulled items 5d and 5e seeking clarification.
Councilmember Diaz made a motion to approve, with Councilmember Tillman seconding. The motion carried 5-0.
6. RECOGNITIONS AND PRESENTATIONS
None.
7. REPORTS
(a) City Manager's Report
City Manager Loftus provided an update on the City's recent activities, including the Fourth of July Parade, and expressed appreciation to everyone who contributed to its success. He also provided updates on current City recruitment efforts, upcoming City Council meetings, and ongoing health and safety improvements being made to the City's roadways.
(b) City Council/Committees Reports
8. PUBLIC HEARINGS
(a) Conduct a Public Hearing and Consider Approval of Resolution No. 28-2026 on the Proposed Annual Levy of Assessments for the Diablo Estates at Clayton Benefit Assessment District for Fiscal Year 2026/27 Mayor Wan opened the public hearing at 7:51 p.m.
Staff introduced the item.
Tom Brand questioned which staff member is responsible for administering contracts under the assessment district and expressed concern that landscaping plants throughout the district are dying.
Vice Mayor Enea made a motion to approve, with Councilmember Trupiano seconding. The motion carried 5-0.
Mayor Wan closed the public hearing at 7:59 p.m.
(b) Conduct a Public Hearing and Consider Adopting Resolution No. 29-2026 to Call a General Municipal Election and Consolidate with the Statewide General Election to Extend the term of the Landscape and Maintenance District (LMD) until June 30, 2037 and the Levy of Assessments based on a Revised Rate and Method of Apportionment (RMA) for the existing LMD and setting rules and deadlines for submittal of arguments for and against the tax measure Staff introduced the item.
Mayor Wan opened the public hearing at 8:03 p.m.
Seeing no one wishing to speak, Mayor Wan closed the public hearing at 8:03 p.m.
Councilmember Diaz made a motion to approve, with Councilmember Trupiano seconding. The motion carried 5-0.
9. ACTION ITEMS
(a) Appoint Council Members to an Ad Hoc Committee to Author Direct and Rebuttal Arguments for the Landscape and Maintenance District (LMD) extension to June 30, 2037 and the revised Rate and Method of Apportionment of the assessment for the November General Election Ballot.
Mayor Wan introduced the item.
Councilmember Diaz moved to approve appointing Councilmembers Tillman and Trupiano to the Ad Hoc Committee to Author Direct and Rebuttal Arguments for the Landscape and Maintenance District (LMD) extension to June 30, 2037 and the revised Rate and Method of Apportionment of the assessment for the November General Election Ballot, with Councilmember Trupiano seconding. The motion carried 5-0. (b) Adopt Resolution No. 30-2026 Appointing Three (3) Individuals to the Planning Commission for a Two-Year Term, ending June 30, 2028.
Frank Gavidia commented on the City's process for interviewing Planning Commission applicants.
Councilmember Diaz made a motion to approve the appointment of Nate Brzovich, Charlie Schmidt and Maria Shulman to the Planning Commission for a term expiring June 30, 2028, with Councilmember Tillman seconding. The motion carried 5-0.
(c) Adopt Resolution No. 31-2026 Approving the Engineer’s Report and Proposed Assessments for the Operation & Maintenance of Streetlights in the Streetlight Assessment District for Fiscal Year 2026/27
Staff introduced the item.
Councilmember Diaz made a motion, with Councilmember Trupiano seconding. The motion carried 5-0. (d) Award of a Construction Contract to Bay Cities Paving and Grading, Inc. from Concord, CA in an amount not to exceed $2,383,114 for the 2026 Clayton Neighborhood Street Rehabilitation Program (CIP Project No. 2026P) Staff introduced the item.
Vice Mayor Enea made a motion, with Councilmember Diaz seconding. The motion carried 5-0. (e) Introduction of Ordinance No. 504, Adding Section 2.02.040 to the City of Clayton Municipal Code, Under Title 2 Administration and Personnel Chapter
2.02 – General Municipal Election, Relating to the Electronic Filing of Fair Political Practices Commission Campaign Disclosure Statements Staff introduced the item.
Councilmember Tillman made a motion, with Councilmember Diaz seconding. The motion carried 5-0.
10. ADJOURNMENT
The next regularly scheduled meeting will be August 18, 2026. For meeting information and materials, please visit the City’s website.
Mayor Wan adjourned the meeting at 8:33 p.m.
Please note that these minutes reflect all actions taken by the City Council on the matters considered at this meeting, but do not necessarily present those actions in the chronological order in which the items were considered.