CLAYTON CITY COUNCIL
REGULAR MEETING AGENDA
TUESDAY, OCTOBER 6, 2026
7:00 PM
Hoyer Hall, Clayton Community Library
6125 Clayton Road, Clayton, CA 94517
Members of the public may participate virtually in the Clayton City Council meeting and provide public comment, please join via Zoom.
At the time and date of the meeting, please click this URL to join the webinar:
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Jeff Wan, Mayor
Richard Enea, Vice Mayor
Holly Tillman, Councilmember
Jim Diaz, Councilmember
Kim Trupiano, Councilmember
1. CALL TO ORDER AND ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
4. CONSENT CALENDAR
The Consent Calendar includes routine items that are to be enacted by one motion. There will be no separate discussion of these items. If discussion is requested, the item will be removed from the Consent Calendar and considered separately.
(a) Approve September 15, 2026 Minutes
(b) Adoption of Resolution No. 39-2026 Approving the City's Amended Conflict of Interest Code
Recommendation: Adopt the resolution.
(c) Authorize the City Manager to Execute a Professional Services Agreement with CSG Consultants, Inc. for development review services for the Pine Hollow Estates subdivision
Recommendation: Authorize the City Manager to execute a professional services agreement with CSG Consultants, Inc. for development review services for the Pine Hollow Estates subdivision, in a not-to-exceed amount of $20,000, effective through February 28, 2027.
5. RECOGNITIONS AND PRESENTATIONS
(a) General Update on Save Mt. Diablo
6. REPORTS
(a) City Manager's Report
(b) City Council/Committees Reports
7. PUBLIC HEARINGS
8. ACTION ITEMS
9. ADJOURNMENT
The next regularly scheduled meeting will be October 20, 2026. For meeting information and materials, please visit the City’s website.
Meeting Information and Access
• A complete packet of information containing staff reports and exhibits related to each public item is available for public review in City Hall located at 6000 Heritage Trail and on the City’s website. • Agendas are posted at: 1) City Hall, 6000 Heritage Trail; 2) Library, 6125 Clayton Road; 3) Ohm’s Bulletin Board, 1028 Diablo Street, Clayton; and 4) City’s website. • Any writings or documents provided to a majority of the City Council after distribution of the agenda packet and regarding any public item on this agenda will be made available for public inspection in the City Clerk’s office located at 6000 Heritage Trail during normal business hours and is available for review on the City’s website.
• If you have a physical impairment requiring special accommodation to participate, please call the City Clerk’s office at least 72 hours (about 3 days) before the meeting at (925) 673-7300. • E-mail Public Comments: Public comment may also be sent to the City Clerk by 12:00 p.m. on the day of the meeting. All e-mailed public comments will be forwarded to the entire committee and made part of the official meeting file.
• The City cannot guarantee that the public's access to teleconferencing technology will be uninterrupted, and technical difficulties may occur time to time. In the event of these difficulties, the City will comply with the Brown Act and its Disruption Policy, which may mean public meetings will continue despite technical difficulties for participants using the teleconferencing option. • Each person attending the meeting who wishes to speak on an agendized or non-agendized matter (within the council’s jurisdiction), shall have a set amount of time to speak as determined by the Mayor.
CLAYTON CITY COUNCIL
AND SUCCESSORY HOUSING AGENCY
REGULAR MEETING MINUTES
TUESDAY, SEPTEMBER 15, 2026
7:00 PM
1. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:00 p.m. by Mayor Wan held in-person and broadcast from Hoyer Hall, Clayton Community Library, 6125 Clayton Road, Clayton, California. Councilmembers present: Councilmembers Trupiano, Diaz, Vice Mayor Enea and Mayor Wan. Councilmember Tillman was absent. Staff present: City Manager Kris Lofthus, Administrative Services Director Dennis Bozanich, Police Chief Jeremy Crone and City Clerk Melissa Rhodes
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the City Council on non-agendized items within the Council’s jurisdiction. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may at its discretion request staff to report back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item is considered by the Council.
Keith Haydon spoke regarding the Peacock Creek Townhomes and inquired about the delay in bringing the item forward.
City Council Candidate Charles “Charlie” Schmidt announced his candidacy and shared that his campaign is guided by three principles: commitment to community, leadership, and quality of life.
City Council Candidate Amy Callaghan announced her candidacy and shared that over the next three meetings, she would discuss her priorities for creating a safer, cleaner, and fiscally sustainable and responsible community, beginning with her vision for public safety.
City Council Candidate Kim Trupiano announced her candidacy and highlighted her accomplishments as a councilmember over the last four years.
Lisa Conforti expressed concerns regarding the City’s decisions concerning the traffic lanes on Mountaire Parkway.
Robert Neto expressed concern regarding the condition of homes in Easley Estates and the former fire house and inquired whether the City could take any action.
Frank Gavidia expressed his support for the 1% Sales Tax Measure and Landscape Maintenance Extension and Alteration of Rate of Existing Special Tax and expressed his support for City Council Candidates Kim Trupiano and Maria Shulman.
4. CONSENT CALENDAR
The Consent Calendar includes routine items that are to be enacted by one motion. There will be no separate discussion of these items. If discussion is requested, the item will be removed from the Consent Calendar and considered separately.
(a) Approve August 18, 2026 and September 1, 2026 Regular Meeting Minutes (b) Second Reading and Adoption of Ordinance No. 505 Amending Section
5.04.370 of the Clayton Municipal Code, Entitled "Rental Dwellings," to Eliminate the Business License Tax on Single-Family Rental Dwelling Units (c) Second Reading and Adoption of Ordinance No. 506 Amending Section
9.18.060 of the Clayton Municipal Code, Entitled "Enforcement," to Clarify the Fee Schedule Applicable to Excessive False Alarms
(d) Second Reading and Adoption of Ordinance No. 507 Amending Section
10.41.020 of the Clayton Municipal Code, Entitled "Definitions," to Clarify That Non-Motorized Trailers Drawn By A Motor Vehicle Are Included Within the Definition of "Recreational Vehicle"
(e) Second Reading and Adoption of Ordinance No. 508 Amending Section
11.04.060 of the Clayton Municipal Code, Entitled "Amplified Sound," to Include New Technology Among Exempt Personal Devices and to Update Permit Requirements
(f) Second Reading and Adoption of Ordinance No. 509 Amending Sections
12.08.010 Through 12.08.040 of Chapter 12.08, Entitled “Site Obstructions at Intersections,” of the Clayton Municipal Code to Extend Sightline Protections to Pedestrians, Establish a Maintenance-Based Standard for Vegetation Within the Sight Triangle, and Update Enforcement Authority References
(g) Second Reading and Adoption of Ordinance No. 510 Adding Chapter 17.70 to the Clayton Municipal Code, Entitled “Special Event Permits,” to Establish a Permit Process for Events Requiring Closure of a Public Right-of-Way, Diversion of Traffic, or Modification of Normal Traffic Controls (h) Second Reading and Adoption of Ordinance No. 511 Renumbering Chapter
17.70 of the Clayton Municipal Code, Entitled “Temporary Use Permits,” as Chapter 17.69; Amending Sections 17.69.010 and 17.69.020; and Adding Section 17.69.070 to Establish Penalties for Violations of Temporary Use Permits
Councilmember Diaz made a motion to approve the Consent Calendar, with Councilmember Trupiano seconding. The motion carried 4-0-1 [Councilmember Tillman - Absent].
5. RECOGNITIONS AND PRESENTATIONS
Mayor Wan took Item #5 out of order, immediately following the Pledge of Allegiance. (a) Certificates of Recognition to Public School Students for Exemplifying the "Do the Right Thing" Character Trait of "Inclusion"
Mount Diablo Elementary School Vice Principal Miranda Romo and Diablo View Middle School Principal Vicki Wilson presented the "Do The Right Thing" awards for the character trait of "Inclusion" to the following students:
Arrow Perkins
Aricelia "Ari" McKnight
Waylon Wong
Ryan Collier
Carl Pelayo
(b) Certificates of Recognition to Public School Students for Exemplifying the "Do the Right Thing" Character Trait of "Courage"
Mount Diablo Elementary School Vice Principal Miranda Romo and Diablo View Middle School Principal Vicki Wilson presented the "Do The Right Thing" awards for the character trait of "Courage" to the following students:
Grayson Wooldridge
Okeanos Richards
Walker Foley
Emily Wenzel
Maliyah Hill
(c) Presentation of a Proclamation for Blue Night Award Chief Crone presented the Blue Night Award to Sergeant Richard Enea and shared a few words.
Sergeant Enea expressed his appreciation for receiving the award.
6. REPORTS
(a) City Manager's Report
City Manager Lofthus announced the Hispanic Heritage Celebration on Sunday, September 20, 2026, from 12:00 p.m. to 4:00 p.m. at The Grove Park, 6100 Center Street; announced the promotion of Jorge Gonzalez to Senior Maintenance Worker and commended him for his strong work ethic; announced that City Clerk Melissa Rhodes and Sergeant Richard Enea would attend the Contra Costa Leadership Academy; announced the Town Hall Meeting on October 7, 2026, from 6:00 p.m. to 8:00 p.m. at Hoyer Hall, 6125 Clayton Road; and announced the “Understanding City Hall” candidate briefing for the four City Council candidates on October 8, 2026, from 6:00 p.m. to 8:00 p.m. at Hoyer Hall.
(b) City Council/Committees Reports
Councilmember Diaz added his attendance at the September 11, 2026 25th Anniversary Memorial at Station 11 to his Council Report.
7. PUBLIC HEARINGS - None
8. ACTION ITEMS - CONVENE SUCCESSOR HOUSING AGENCY
(a) Consider Approval of the First Amendment to Loan Agreement and First Amendment to Promissory Note Between the City of Clayton, Acting in Its Capacity as Successor Housing Agency to the Former Redevelopment Agency of the City of Clayton, and Diamond Terrace Investors to Revise the Loan Repayment Schedule, Eliminate the Balloon Payment, and Extend the Maturity Date to October 1, 2040
Recommended Action: Approve the contract amendment.
City Manager Lofthus introduced the item.
Council asked clarifying questions regarding the loan agreement, promissory note and calls for service to the surrounding area.
Board Member Trupiano made a motion to approve, with Chair Wan seconding. Motion carried 4-0-1 [Board Member Tillman - absent].
9. ADJOURNMENT
The next regularly scheduled meeting will be Octber 6, 2026. For meeting information and materials, please visit the City’s website.
Mayor Wan adjourned the meeting at 8:05 p.m.
______________________
Melissa Rhodes, City Clerk Page 6 of 27
Agenda Item: 4.b
STAFF REPORT
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: Kris Lofthus, City Manager
DATE: October 6, 2026
SUBJECT: Adoption of Resolution No. 39-2026 Approving the City's Amended Conflict of Interest Code
Recommendation: Adopt the resolution.
RECOMMENDATION
Adopt a resolution approving the amended Conflict of Interest Code of the City of Clayton.
BACKGROUND
The Political Reform Act (the “Act”) requires all public agencies to adopt and maintain a Conflict of Interest Code containing the rules for disclosure of personal assets and the prohibition from making or participating in making governmental decisions that may affect any personal assets.
The Conflict of Interest Code must specifically designate all agency positions that make or participate in the making of decisions and assign specific types of personal assets to be disclosed that may be affected by the exercise of powers and duties of that position.
The Act further requires that an agency regularly review and update its Code as necessary when directed by the code-reviewing body or when change is necessitated by changed circumstances (Sections 87306 and 87306.5).
Pursuant to the Act the City adopted a Conflict of Interest Code which was last amended and approved by the City Council on November 19, 2024. Review of the Code was done as directed by City Council as the City’s code-reviewing body and shows that it must be amended to include new positions that must be designated, revise disclosure categories, revise the title of an existing position, and delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions.
Attached is a redline version of the proposed amended Conflict of Interest Code showing the revisions made.
Government Code section 87303 provides that no code or amendment to a code shall be effective until it has been approved by the code-reviewing body.
DISCUSSION
The City Council, as the reviewing body of the Conflict of Interest code, should review the suggested amendments to confirm they align with the actions taken by the council.
FISCAL IMPACT
None.
CEQA IMPACT
None.
ATTACHMENTS
1. Attachment A - Conflict of Interest Amendment 2026 Draft Redline
2. Attachment B - Conflict of Interest Amendment 2026 Final
3. Attachment C - Resolution No. 39-2026
LAW OFFICES OF
BEST BEST & KRIEGER LLP
BBK – November 2024October 2026
CONFLICT OF INTEREST CODE
OF THE
CITY OF CLAYTON
Attachment A
LAW OFFICES OF
BEST BEST & KRIEGER LLP
- 1 -
BBK - November 2024October 2026
CONFLICT OF INTEREST CODE
OF THE
CITY OF CLAYTON
(Amended November 19, 2024 October 6, 2026)
The Political Reform Act (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes.
The Fair Political Practices Commission has adopted 2 California. Code of Regulations.
Section 18730 which contains the terms of a standard conflict of interest code which can be incorporated by reference in an agency’s code. After public notice and hearing Section 18730 may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation (attached) and the attached Appendix designating officials and employees and establishing disclosure categories, shall constitute the conflict of interest code of the City of Clayton (the "City").
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney and the City Treasurer, may electronically file their annual statements of economic interests directly with the Fair Political Practices Commission.
All other officials and designated positions required to submit a statement of economic interests shall file their statements with the City Clerk as the City’s Filing Officer. The City Clerk shall retain the original statements filed by all other officials and designated positions and will make all retained statements available for public inspection and reproduction during regular business hours. (Gov. Code Section 81008.) All officials and designated positions required to submit a statement of economic interests shall receive ethics training as required pursuant to Government Code section 53235 (AB 1234). The City’s Filing Officer shall annually provide all filers with information on training available to meet the requirements of Section 53235, and maintain required records indicating the dates that filers satisfied the training requirements and the entity that provided the training. These records shall be retained for five years after the date of training and are public records subject to disclosure under the California Public Records Act. (Gov. Code § 53235.2.)
LAW OFFICES OF
BEST BEST & KRIEGER LLP
App. A-1
BBK - November 2024October 2026
APPENDIX
CONFLICT OF INTEREST CODE
OF THE
CITY OF CLAYTON
(Amended November 19, 2024 October 6, 2026)
PART “A”
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney, the City Treasurer, and All Other City Officials who manage public investments, as defined by 2 Cal. Code of Regs. §18700.3, are NOT subject to the City’s Code but must file disclosure statements under Government Code Section 87200 et seq. [Regs. § 18730(b)(3)]
OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
It has been determined that the positions listed below are Other City Officials who manage public investments1. These positions are listed here for informational purposes only.
Assistant City Manager/Administrative Services Director Finance Director
Financial Consultant
1 Individuals holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by § 87200.
LAW OFFICES OF
BEST BEST & KRIEGER LLP
App. A-2
BBK - November 2024October 2026
DESIGNATED POSITIONS
GOVERNED BY THE CONFLICT OF INTEREST CODE
DESIGNATED POSITIONS’ DISCLOSURE CATEGORIES
TITLE OR FUNCTION ASSIGNED
Assistant City Attorney 1, 2
Assistant Planner 1, 2
Assistant to the City Manager 2, 3, 4
Chief of Police 5
City Clerk/Assistant to the City Manager 5
Community Services Coordinator 6
City Engineer Public Works Director 1, 2
Community Development Director Senior Planner 1, 2
Maintenance Supervisor 5
Office Assistant/Code Enforcement Officer Community Development Coordinator 6 Police Administrative Clerk 6
Police Sergeant 5
Project Manager 5
Successor Agency Special Legal Counsel 1, 2
Consultants and New Positions2
2 Individuals serving as a consultant as defined in FPPC Reg 18700.3 or in a new position created since this Code was last approved that makes or participates in making decisions must file under the broadest disclosure set forth in this Code subject to the following limitation:
The City Manager may determine that, due to the range of duties or contractual obligations, it is more appropriate to assign a limited disclosure requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. (Gov. Code Sec. 82019; FPPC Regulations 18219 and 18734.). The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Gov. Code Sec. 81008.)
LAW OFFICES OF
BEST BEST & KRIEGER LLP
App. B-1
BBK - November 2024October 2026
PART “B"
DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic interests that the designated position must disclose for each disclosure category to which the Designated is assigned.3”Investment” means financial interest in any business entity (including a consulting business or other independent contracting business) and Such economic interests are reportable if they are either located in, doing business in, planning to do business in, or have done business during the previous two years in the jurisdiction of the City.
Category 1: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that do are located in, do business or own real property within the jurisdiction of the City.
Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the boundaries of the City, including any leasehold, beneficial or ownership interest or option to acquire property.
Category 3: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are engaged in land development, construction or the acquisition or sale of real property within the jurisdiction of the City.
Category 4: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of a the type purchased or leased by the City.
Category 5: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of a the type purchased or leased by the designated position’s department, unit or division.
Category 6: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), subject to the regulatory, permit, or licensing authority of the designated employee's department, unit or division.
3 This Conflict of Interest Code does not require the reporting of gifts from outside this agency’s jurisdiction if the source does not have some connection with or bearing upon the functions of the position. (Reg. 18730.1)
LAW OFFICES OF
BEST BEST & KRIEGER LLP
BBK – October 2026
CONFLICT OF INTEREST CODE
OF THE
CITY OF CLAYTON
Attachment B
LAW OFFICES OF
BEST BEST & KRIEGER LLP
- 1 - BBK - October 2026
CONFLICT OF INTEREST CODE
OF THE
CITY OF CLAYTON
(Amended October 6, 2026)
The Political Reform Act (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes.
The Fair Political Practices Commission has adopted 2 California Code of Regulations Section 18730 which contains the terms of a standard conflict of interest code which can be incorporated by reference in an agency’s code. After public notice and hearing Section 18730 may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation (attached) and the attached Appendix designating officials and employees and establishing disclosure categories, shall constitute the conflict of interest code of the City of Clayton (the "City").
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney and the City Treasurer, may electronically file their annual statements of economic interests directly with the Fair Political Practices Commission.
All other officials and designated positions required to submit a statement of economic interests shall file their statements with the City Clerk as the City’s Filing Officer. The City Clerk shall retain the original statements filed by all other officials and designated positions and will make all retained statements available for public inspection and reproduction during regular business hours. (Gov. Code Section 81008.) All officials and designated positions required to submit a statement of economic interests shall receive ethics training as required pursuant to Government Code section 53235 (AB 1234). The City’s Filing Officer shall annually provide all filers with information on training available to meet the requirements of Section 53235, and maintain required records indicating the dates that filers satisfied the training requirements and the entity that provided the training. These records shall be retained for five years after the date of training and are public records subject to disclosure under the California Public Records Act. (Gov. Code § 53235.2.)
LAW OFFICES OF
BEST BEST & KRIEGER LLP
App. A-1
BBK - October 2026
APPENDIX
CONFLICT OF INTEREST CODE
OF THE
CITY OF CLAYTON
(Amended October 6, 2026)
PART “A”
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney, the City Treasurer, and All Other City Officials who manage public investments, as defined by 2 Cal. Code of Regs. §18700.3, are NOT subject to the City’s Code but must file disclosure statements under Government Code Section 87200 et seq. [Regs. § 18730(b)(3)]
OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
It has been determined that the positions listed below are Other City Officials who manage public investments1. These positions are listed here for informational purposes only.
Administrative Services Director
1 Individuals holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by § 87200.
LAW OFFICES OF
BEST BEST & KRIEGER LLP
App. A-2
BBK - October 2026
DESIGNATED POSITIONS
GOVERNED BY THE CONFLICT OF INTEREST CODE
DESIGNATED POSITIONS’ DISCLOSURE CATEGORIES
TITLE OR FUNCTION ASSIGNED
Chief of Police 5
City Clerk/Assistant to the City Manager 5
Community Development Coordinator 6
Community Services Coordinator 6
Public Works Director 1, 2
Police Sergeant 5
Project Manager 5
Senior Planner 1, 2
Consultants and New Positions2
2 Individuals serving as a consultant as defined in FPPC Reg 18700.3 or in a new position created since this Code was last approved that makes or participates in making decisions must file under the broadest disclosure set forth in this Code subject to the following limitation:
The City Manager may determine that, due to the range of duties or contractual obligations, it is more appropriate to assign a limited disclosure requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. (Gov. Code Sec. 82019; FPPC Regulations 18219 and 18734.). The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Gov. Code Sec. 81008.)
LAW OFFICES OF
BEST BEST & KRIEGER LLP
App. B-1 BBK - October 2026
PART “B"
DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic interests that the designated position must disclose for each disclosure category to which the Designated is assigned.3 Such economic interests are reportable if they are either located in, doing business in, planning to do business in, or have done business during the previous two years in the jurisdiction of the City.
Category 1: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are located in, do business or own real property within the jurisdiction of the City.
Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the boundaries of the City, including any leasehold, beneficial or ownership interest or option to acquire property.
Category 3: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are engaged in land development, construction or the acquisition or sale of real property within the jurisdiction of the City.
Category 4: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of the type purchased or leased by the City.
Category 5: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of the type purchased or leased by the designated position’s department, unit or division.
Category 6: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), subject to the regulatory, permit, or licensing authority of the designated employee's department, unit or division.
3 This Conflict of Interest Code does not require the reporting of gifts from outside this agency’s jurisdiction if the source does not have some connection with or bearing upon the functions of the position. (Reg. 18730.1)
RESOLUTION NO. 39-2026
A RESOLUTION APPROVING AN AMENDED
CONFLICT OF INTEREST CODE PURSUANT TO THE
POLITICAL REFORM ACT OF 1974
THE CITY COUNCIL
City of Clayton, California
WHEREAS, the State of California enacted the Political Reform Act of 1974, Government Code Section 81000, et seq. (the "Act"), which contains provisions relating to conflicts of interest which potentially affect all officers, employees and consultants of the City of Clayton (the “City”), and requires all public agencies to adopt and promulgate a conflict of interest code; and
WHEREAS, the City Council adopted a Conflict of Interest Code (the "Code") which was amended on November 19, 2024, in compliance with the Act; and WHEREAS, subsequent changed circumstances within the City have made it advisable and necessary pursuant to Sections 87306 and 87307 of the Act to amend and update the City’s Code; and
WHEREAS, notice of the time and place of a public meeting on, and of consideration by the City Council of, the proposed amended Code was publicly posted for review at the offices of the City; and
WHEREAS, a public meeting was held upon the proposed amended Code at a regular meeting of the City Council on October 6, 2026, at which all present were given an opportunity to be heard on the proposed amended Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Clayton, California, as follows:
Section 1. The City Council does hereby approve and adopt the proposed amended Conflict of Interest Code, a copy of which is attached hereto and shall be on file with the City Clerk and available to the public for inspection and copying during regular and business hours;
Resolution No. 39-2026 1 of 2 October 6, 2026
Attachment C
Section 2. The said amended Conflict of Interest Code shall become effective immediately upon its adoption and approval of the Resolution (Effective October 6, 2026); and
Section 3. All previous Conflict of Interest Codes of the City of Clayton and amendments thereto shall be rescinded as of the effective date of said amended Conflict of Interest Code as approved and adopted by the City Council.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Clayton, California, at a regular meeting thereof held this 6th day of October 2026, by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
THE CITY COUNCIL OF CLAYTON
Jeff Wan, Mayor
ATTEST:
Melissa Rhodes, City Clerk
Resolution No. 39-2026 2 of 2 October 6, 2026
Agenda Item: 4.c
STAFF REPORT
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: Kraig Chalem, Senior Planner
DATE: October 6, 2026
SUBJECT: Authorize the City Manager to Execute a Professional Services Agreement with CSG Consultants, Inc. for development review services for the Pine Hollow Estates subdivision
Recommendation: Authorize the City Manager to execute a professional services agreement with CSG Consultants, Inc. for development review services for the Pine Hollow Estates subdivision, in a not-to-exceed amount of $20,000, effective through February 28, 2027.
BACKGROUND
On January 12, 2026, the City entered into a single professional services agreement with CSG Consultants, Inc. covering both the Peacock Creek and Pine Hollow Estates subdivisions. The combined agreement had an original term ending July 3, 2026, and a combined not-to-exceed amount of $30,000, allocated equally between the projects. Council approval is required for this agreement since the cumulative CSG Consultants, Inc. agreement costs exceed the City Manager's signing authority.
Project-specific review services for Pine Hollow Estates are still required. Staff recommends a new Professional Services Agreement for the Pine Hollow Estates project. The new agreement begins when executed and would continue through February 28, 2027.
DISCUSSION
A standalone agreement for the Pine Hollow project will allow the City to administer its scope, budget, invoices, and consultant work independently of any other subdivision project. It will also allow the City to amend or terminate one project agreement, if necessary, without affecting the other.
Separate agreements also improve cost accountability. CSG invoices for Pine Hollow Estates can be tracked against the corresponding project budget and paid from the applicant's separate deposit account, reducing the risk that costs or deposits are attributed to the wrong project.
FISCAL IMPACT
The agreement has a not-to-exceed amount of $20,000. All costs are fully reimbursed by the Pine Hollow Estates project applicant through the project's deposit account. No General Fund
impact is anticipated, provided the applicant maintains a sufficient deposit balance.
CEQA IMPACT
This agreement for services is not a “project” as defined by CEQA.
ATTACHMENTS
1. Attachment A - Pine Hollow Revised Scope of Service
Scope of Services
Pine Hollow Estates Project
Community Development
Consultant shall provide the following limited planning services, as requested and authorized by the City, to complete the public hearing and project-document finalization phase for the Pine Hollow Estates Project.
1. Project Coordination and Legal Review Revisions
a. Coordinate with City staff, the City Attorney, County staff, the applicant team, other City consultants, and outside agencies as directed by the City Project Manager. b. Review comments provided by City staff and legal counsel on the consultant-prepared staff report, resolutions, ordinances, findings, conditions of approval, exhibits, and supporting attachments.
c. Revise the consultant-prepared project documents in response to City and legal comments and prepare clean drafts for City review. Revisions shall maintain consistency among the staff report, recommended actions, resolutions, ordinances, findings, conditions, exhibits, and attachments. d. Participate in coordination calls or meetings reasonably necessary to resolve comments, identify remaining decisions, and prepare the project for public hearing.
2. Hearing Package and Presentation Preparation
a. Prepare and finalize the public hearing package, including the staff report, resolutions, ordinances, findings, conditions of approval, exhibits, and attachments within the consultant's responsibility.
b. Prepare a PowerPoint presentation summarizing the project, requested entitlements, staff analysis, recommended actions, and the City-approved environmental review conclusions. The presentation shall be suitable for use at both Planning Commission and City Council hearings. c. Submit draft hearing materials to the City sufficiently in advance of publication deadlines to allow City and legal review, and incorporate consolidated comments provided by the City. d. Provide final hearing materials in editable native formats and in PDF or other publication-ready formats requested by the City.
3. Public Hearing Preparation Attendance and Presentation a. Participate in pre-hearing preparation meetings with City staff and legal counsel, as requested, to review the presentation, anticipated questions, and hearing procedures. b. Attend in person and present the consultant's work at public hearings before the Clayton Planning Commission and City Council, including continued hearings when requested by the City.
c. Present the staff report and PowerPoint presentation, explain the consultant's analysis and recommendations, and respond to questions from the Planning Commission, City Council, City staff, legal counsel, and the public within the consultant's area of responsibility. d. Coordinate with City staff before and during each hearing regarding the order of presentation, supplemental materials, and responses to questions or issues raised at the hearing.
4. Post Hearing Revisions and Final Deliverables
a. Incorporate direction provided by the Planning Commission, City Council, City staff, or legal counsel into the staff report, resolutions, ordinances, findings, conditions, exhibits, attachments, and presentation materials, as applicable.
Attachment A
b. Prepare final clean versions of recommended or adopted project documents following each hearing and confirm that revisions are internally consistent. c. Deliver final editable source files and publication-ready PDF files to the City and organize the consultant's project work product for transfer to the City's official project record.
5. Travel
a. Travel necessary for in-person attendance at Planning Commission and City Council hearings is included in the scope of services.
b. Reasonable travel time and travel expenses shall be compensated or reimbursed in accordance with the Agreement and any applicable City requirements. Reimbursable expenses shall be subject to prior City approval when required by the Agreement.
6. Environmental Review Limitations
a. The City and its legal or environmental review consultants retain responsibility for determining whether the Initial Study and Mitigated Negative Declaration requires supplemental environmental review, or other action under CEQA.
b. After the City completes its environmental review, Consultant shall incorporate, if necessary, the City-approved environmental conclusions, documents, and recommended CEQA action into the staff report, resolutions, ordinances, attachments, and presentation materials, as directed by the City.
7. General Requirements
a. Perform only those services requested and authorized by the City Project Manager and promptly advise the City if requested work is outside this scope or may require additional authorization. b. Furnish all labor, materials, tools, supplies, software, and equipment necessary to complete the authorized tasks, except for materials the City agrees to provide. c. Perform services in accordance with generally accepted professional practices and standards of care and comply with all applicable local, state, and federal laws.
Agenda Item: 6.b
STAFF REPORT
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: Melissa Rhodes, City Clerk
DATE: October 6, 2026
SUBJECT: City Council/Committees Reports
Vice Mayor Enea
• Attended the Hispanic Heritage Celebration at the Grove Park • Attended the League of California Cities Conference/Training in Anaheim • Attended the Black Diamond Homeowners Association meeting Councilmember Diaz
09-17-2026: Attended County Connection Board Meeting:
• Received Update/Voted on the Election of new County
Connection Board and Committee Assignments
• Received General Manager’s State Legislative Update
Awarded “On-Call” Planning Contract Resolution with KimleyHorn & Associates • Received LINK Paratransit Rider Satisfaction Survey Results • Received Battery Electric Bus Update
• Approved Purchase Order to authorize the General Manager to purchase 150 Farebox Retrofit Kits with Diamond
Manufacturing
• Received Fiscal Year 2026 Fixed-Route Year End Report • Received Year End Paratransit Performance Report for Fiscal Year 2026
• Closed Session on Public Employee Performance Evaluation
- General Manager and Conference with Labor Negotiator
09-18-2026:
• Attended East Bay Regional Communications System
Authority Board Meeting
• Approved various Committee Reports
09-20-2026: Attended Clayton Annual Hispanic Heritage Celebration 09-22 to 25,
2026:
Attended CalCities Annual Conference in Anaheim, CA:
• Attended and completed “Public Service Ethics Laws &
Principals” Training (AB-1234)
• Attended “E-Bikes at the Crossroads” Seminar
• Attended “AI Strategies & Case Studies” Seminar
• Attended East Bay Division Business Meeting & Leadership Celebration
• Attended Veteran’s & Military City Official Member Group Meeting
• Attended and Voted at the CalCities General Assembly
Session
• Attended and completed “Harassment Prevention” Training (AB-1661)
09-29-2026: Attended League of Women Voter Forum
10-01-2026: Attended Mayor’s Conference, Lafayette
10-06-2026: City Manager Meeting
Councilmember Trupiano
Weekly meeting with City Manager, Kris Lofthus
Friday, September
11th
Line of Duty Death Remembrance Ceremony at Fire Station 11, hosted by Contra Costa Fire Protection District
Monday, September
14th
Concerts recap meeting with Prime Time Entertainment and Chris Karney
Sunday, September
20th
September 20th, 3rd Annual Hispanic Heritage Celebration at The Grove (12-4 pm)
Councilmember Tillman
9/11 I attended the Annual Firefighter and 9/11 memorial service at Station 11
9/12 participated in the CBCA’s Clayton’s Day of Service in honor of 9/11 were several of us volunteers cleaned up Daffodil Hill.
9/23-25 I attended the League of California Cities’ Annual Conference. I serve on the East Bay Division Board of
Directors and I am honored to represent our division as President this year. I look forward to working on behalf of Clayton residents on this regional board.
9/27 I attended the Keller Ridge/Miwok Firewise USA Event at the North Valley Park. A huge thanks to my fellow board and committee members and ConFire staff for helping bring this educational event to our neighborhood.
Measure M and N conversations continue as more residents reached out to help spread the word to help both measures get passed in November.
ATTACHMENTS
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