124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
CLOSED SESSION: 4:30 PM
THIS PORTION OF THE MEETING WILL BE CLOSED TO THE PUBLIC IN PERSON.
THE ZOOM LINK IS AVAILABLE BELOW FOR PUBLIC COMMENTS PRIOR TO CLOSED SESSION.
OPEN SESSION: 6:00 PM
THIS PORTION OF THE MEETING WILL BE OPEN TO THE PUBLIC
BOTH IN PERSON AND VIA THE ZOOM LINK BELOW
PUBLIC PARTICIPATION:
City Council welcomes your interest, attendance, and participation at Public Session Meetings.
Attendees may join in-person at the Cloverdale Performing Arts Center - 209 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1-(669) 900-6833, both using Meeting ID: 886 4841 6804, or directly at https://us02web.zoom.us/j/88648416804?pwd=QjFHTkt1TGIwMVN4V1lQR0FLRmw1UT09.
Regular City Council meetings are also streamed on YouTube via live webcast at cloverdale.net/youtube.
Members of the public can provide comment on an agenda Item In-Person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Mayor or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial*9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Please note the Council is unable to respond directly to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note all emails received are considered public records and subject to disclosure under the California Public Records Act.
Matters on the agenda may be taken out of order and Council may recess for breaks.
Members of the City Council may participate in the meeting in person or via Zoom consistent with the provisions of Assembly Bill 361 amending the Brown Act.
AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JUNE 22, 2022
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 CLOSED SESSION
OPENING CLOSED SESSION:
Call to Order:
Roll Call: Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Cruz, Palla Agenda Review:
Closed Session (Changes and/or Deletions):
PUBLIC COMMENTS ON CLOSED SESSION AGENDA:
Prior to recessing into Closed Session, the public may speak on items to be addressed in Closed Session. Per City Council Policy, three minutes are allotted to each speaker.
RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):
OPEN SESSION
A. OPENING PUBLIC SESSION.
Call to Order
Pledge of Allegiance
Roll Call
Report out on Closed Session
Conflict of Interest Declaration
Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS:
Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this Fme.
Members of the public have the right to speak on any item on the Council Agenda at the Fme the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Per City Council Policy, three minutes are typically allotted to each speaker.
C. PROCLAMATIONS/PRESENTATIONS:
1. CONFERENCE WITH LABOR NEGOTIATOR: Pursuant to Government Code Section 54957.6 Labor Negotiator: City Attorney Sanchez and Asst. City Manager Thompson Employee Groups: Cloverdale Classified Association, Cloverdale Police Officers' Association, Cloverdale Dispatchers' Association, and Unaffiliated Employees
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8
Property: APN: 001-044-051 (Thyme Square Parcel 1)
Agency Negotiator: City Attorney Sanchez and Assistant City Manager Thompson Negotiating Parties: Integrated Community Development
Under Negotiation: Disposition of Real Property
2 D. CONSENT CALENDAR: All items under Consent Calendar will be considered together by one acFon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
D.1 Minutes Approval: June 8, 2022 and June 10, 2022
D.2 Notice of Completion for the 4th Street Reconstruction Project Recommended Action(s):
Adopt a Resolution Entitled, “Resolution of the City Council of the City of Cloverdale Accepting the 4th Street Reconstruction Project as Complete and Directing the Interim City Engineer to File a Notice of Completion with the County Recorder’s Office.” D.3 Notice of Completion for the Pond Solids Removal Project Recommended Action(s):
Adopt a Resolution Entitled “A Resolution of the City Council of the City of Cloverdale Accepting the Pond Solids Removal Project at the Cloverdale Wastewater Treatment Facility as Complete and Directing the Interim City Engineer to File a Notice of Completion with the County Recorder’s Office.”
D.4 A Resolution of the City Council of the City of Cloverdale Authorizing Remote Teleconference Meetings of the City in Compliance with Assembly Bill 361.
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Authorizing Remote Teleconference Meetings of the City of Cloverdale of the City in Compliance with Assembly Bill 361.
D.5 CloveReady Cloverdale Wildfire Evacuation Program Outreach Plan-Phase 2 Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving an agreement with the Cloverdale Chamber of Commerce in an amount not to exceed one hundred Thousand Dollars ($50,000 FY 22/23) ($50,000 FY 23/24) to implement Phase 2 of the Cloverdale Wildfire Evacuation Program Outreach Plan-CloveReady and authorizing the City Manager to execute said agreement”.
June 8, 2022 - Draft Minutes
June 10, 2022 - Draft Minutes
Agenda Report
Attachment 1 - Resolution
Attachment 2 - 4th Street Reconstruction Notice of Completion Agenda Report
Attachment 1 - Resolution
Attachment 2 - Pond Solids Notice of Completion
Agenda Report
Attachment 1 - Resolution
3 D.6 Agreement with Ricoh USA, Inc to lease copier/scanner/fax machines Recommended Action(s):
Approve a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Master Lease Agreement with Ricoh USA, Inc to lease copier/scanner/fax machines for a period of 60 months and authorizing the City Manager to execute said agreement in a form approved by the City Attorney."
D.7 Accepting Public Improvements for the Vintners Co-Op Project and authorizing City Manager to release the Performance Bond and the Labor and Materials Bond.
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Accepting Public Improvements Constructed at 28145 Highway 101 and authorizing the City Manager to Release Undisputed Performance Bond and Labor and Materials Bond.” E. COMMUNICATIONS:
Council may discuss at this Fme wriPen communications sent to Councilmembers since the last council meeFng.
Written communications to be discussed will be listed below, if any.
F. PUBLIC HEARING:
Public Hearing items will begin at the Fme shown, or as close thereaQer as possible, to allow for completion of the item.
F.1 Consideration and possible adoption of: (1) Resolution Establishing and Updating the Schedule of Fees and Charges for City Services and Repealing Previously Adopted and Conflicting Fees and Charges for Such Services.
Recommended Action(s):
Adopt the Resolution entitled, “A Resolution of the City Council of the City of Cloverdale Establishing and Updating the Schedule of Fees and Charges for City Services and repealing the previously adopted and conflicting fees and charges for such services.” F.2 Adopt the Engineer’s Report for FY 2022-23 for the City of Cloverdale Landscaping and Lighting Assessment District Zone 1-7
Recommended Action(s):
Approve the Annual Engineer’s Report, and Resolutions Authorizing Assessments for Fiscal Agenda Report
Attachment 1 - Resolution and Exhibit A
Agenda Report
Attachment 1 - Resolution and Exhibit A - Master Lease Agreement Attachment 2 - Copier Proposal Evaluation Matrix
Agenda Report
Attachment 1 - Resolution
Agenda Report
Attachment 1 - Resolution and Exhibit A
Attachment 1 - Resolution and Exhibit A - Updated 6.21.2022 4 Year 2022-23 Entitled as follows:
1. Resolution of the City Council of the City of Cloverdale Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2022-23 for the Cloverdale Landscaping and Lighting Assessment District for Zone 1
2. Resolution of the City Council of the City of Cloverdale Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2022-23 for the Cloverdale Landscaping and Lighting Assessment District for Zone 2
3. Resolution of the City Council of the City of Cloverdale Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2022-23 for the Cloverdale Landscaping and Lighting Assessment District for Zone 3
4. Resolution of the City Council of the City of Cloverdale Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2022-23 for the Cloverdale Landscaping and Lighting Assessment District for Zones 4, 5, 6 and 7 F.3 Adopting a resolution to approve a Precise Development Plan and Design Review (PD/DR 032-2019) for the Vista Oaks Subdivision.
Recommended Action(s):
Adoption of a Resolution entitled, “A Resolution of the City of Cloverdale City Council Approving a Precise Development Plan and Design Review for Construction of 33 Detached Single-Family Residences in the 42.62 acre Vista Oaks Subdivision project located between the north end of Vista View Drive and N. Cloverdale Boulevard (APNs: 116-050-001, 116- 060-012; -025; -027; -033; -063; -067; and 001-350-005; -038).” Agenda Report
Attachment 1 - Resolution Z1
Attachment 2 - Resolution Z2
Attachment 3 - Resolution Z3
Attachment 4 - Resolution Z4-Z7
Attachment 5 - FY2022-23 Annual Engineer's Report (Without Assessment Roll) Agenda Report
Attachment 1 - Resolution and Exhibit A
Attachment 2 - PC Agenda Report - May 3, 2022
Attachment 3 - Precise Development Plan
Attachment 4 - Civil Plan Set
Attachment 5 - Architectural Plan Set
Attachment 6 - Visual Study
Applicant Presentation
Public Correspondence
Late Correspondence as of 6.21.2022 5:17 p.m.
5 F.4 Public Hearing to seek approval from City Council for Cost Report relating to abatement of nuisance conditions on the property located at 305 Portofino Way (the Property) and authorization to impose a special assessment on the property where the nuisance condition was abated by the city pursuant to Municipal Code section 1.14.140 (D).
Recommended Action(s):
Consider and confirm by Order the Cost Report and authorize the imposition of a special assessment on the property at 305 Portofino Way.
G. NEW BUSINESS:
G.1 Cloverdale Police Department Military Equipment Use Policy 708 Recommended Action(s):
Introduce an ordinance entitled, “An Ordinance of the City Council of the City of Cloverdale adopting the Cloverdale Police Department Military Equipment Use Policy 708” in accordance with Assembly Bill 481.
G.2 Cloverdale Chamber of Commerce Funding Agreement for Fiscal Year 2022-23 and 2023-24 Recommended Action(s):
Adopt a resolution entitled, “A Resolution of City Council of the City of Cloverdale approving a Professional Services Agreement between the Cloverdale Chamber of Commerce and the City of Cloverdale for Economic Development and Promotional Services during Fiscal Years 2022-23 and 2023-24 in the amount of $150,000 and Authorizing the City Manager to Execute the Agreement.”
H. SUBCOMMITTEE REPORTS:
Finance, Administration & Police
Next Meeting - July 4 (Cancelled), August 1 at 1:30 p.m.
Planning & Sustainability
Next Meeting - June 21 at 4:00 p.m.
Public Works & Facilities
Next Meeting - June 28 at 2 p.m.
Joint City/Cloverdale Fire District
Next Meeting - October 10 at 5:30 p.m.
Joint City/Cloverdale Unified School District
Agenda Report
Attachment 1 - Cost Report and Exhibits
Agenda Report
Attachment 1 - Ordinance - Military Equipment Use Policy 708.1 Attachment 2 - Lexipol Policy Section
Attachment 3 - Assembly Bill No. 481-California Legislative Info Agenda Report
Attachment 1 - Resolution
Attachment 2 - Proposed Scope of Work
Attachment 3 - Presentation
6 Next Meeting - July 18 at 5:30 (TBD)
Homelessness Community Advisory Group
Next Meeting - July 12 at 5:00 p.m.
I. COUNCIL REPORTS:
I.1 Councilmember Reports
J. INFORMATIONAL REPORTS:
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION:
L. CITY MANAGER/CITY ATTORNEY REPORT(S):
M. STATUS UPDATES:
CURRENT IMPACTS TO WATER SUPPLY
COVID-19 EMERGENCY
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS:
O. ADJOURNMENT:
IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
DISABLED OR SPECIAL NEEDS ACCOMMODATION: In compliance with the Americans with DisabiliFes Act, if you need assistance to aPend or parFcipaFon in a City Council meeFng, please contact the City Clerk's office at 894-2521.
NoFficaFon at least 72 hours prior to the meeFng will assist the City Clerk in assuring those reasonable accommodations are made to provide accessibility to the meeting.
AB343 REQUIREMENTS: Any wriFngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecFon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.
WAIVER WARNING: If you challenge decisions/direcFons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriPen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
TRANSCRIPTIONS: The City does not transcribe its proceedings. Anyone who desires a verbal record of this meeFng should arrange for an aPendant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual requesFng the recordaFon. QuesFon about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at cloverdale.net/agendacenter The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19.
Councilmember Palla
Councilmember Bagby
7 CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on 1) the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425, and 2) Cloverdale Performing Arts Center, 209 N. Cloverdale Blvd., Cloverdale, CA 95425; online at cloverdale.net/agendacenter and made available for public review at least 72 hours prior to the meeting as required by the Brown Act.
Date posted: 6.16.2022 Time posted: 4 p.m. City Clerk Signature: S/Mike Maloney 8