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MINUTES - FINAL
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JUNE 22, 2022
CLOSED SESSION
4:30 PM
OPENING CLOSED SESSION:
Call to Order:
Mayor Lands called the meeting to order at 4:31 p.m.
Roll Call: Present: Mayor Lands, Vice Mayor Wolter, and Councilmember Palla
Absent: Councilmembers: Bagby and Cruz
Agenda Review - Closed Session: None.
PUBLIC COMMENTS ON CLOSED SESSION AGENDA:
None.
RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):
Mayor Lands recessed the meeting to Closed Session at 4:35 p.m. to discuss items 1 and 2.
Councilmember Bagby and Cruz joined Closed Session.
Updated Roll Call:
Present: Mayor Lands, Vice Mayor Wolter, and Councilmembers: Bagby, Cruz, Palla
Absent: None.
Mayor Lands reordered the agenda to see item 2 prior to item 1.
Councilmember Cruz recused herself from item 2.
1. CONFERENCE WITH LABOR NEGOTIATOR: Pursuant to Government Code Section 54957.6 Labor Negotiator: City Attorney Sanchez and Asst. City Manager Thompson Employee Groups: Cloverdale Classified Association, Cloverdale Police Officers' Association, Cloverdale Dispatchers' Association, and Unaffiliated Employees The item was received and filed.
2 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8
Property: APN: 001-044-051 (Thyme Square Parcel 1)
Agency Negotiator: City Attorney Sanchez and Assistant City Manager Thompson Negotiating Parties: Integrated Community Development
Under Negotiation: Disposition of Real Property
The item was received and filed.
Mayor Lands adjourned Closed Session at approximately 5:47 p.m.
OPEN SESSION - 6:00 p.m.
A. OPENING PUBLIC SESSION.
Call to Order: Mayor Lands called the meeting to order at 6:01 p.m.
Pledge of Allegiance: Mayor Lands led the Pledge of Allegiance.
Roll Call: Present - Mayor Lands, Vice Mayor Wolter, and Councilmembers: Bagby, Cruz, Palla Absent - None.
Report out on Closed Session: None
Conflict of Interest Declaration: Councilmembers recused themselves from specific resolutions of item F.2 due to proximity to the item as follows:
Mayor Lands - Zone 2, Vice Mayor Wolter - Zone 1, Councilmember Palla - Zone 3 Agenda Review (Changes and/or Deletions): None.
B. PUBLIC COMMENTS:
Mayor Lands opened the Public Comment period.
Neena Hanchett spoke commending Staff.
Bo Daniel Cantayrv requested Council rearrange the Public Hearing items to see item F.4 first.
C. PROCLAMATIONS/PRESENTATIONS:
None.
D. CONSENT CALENDAR:
A motion was made by Councilmember Bagby, seconded by Councilmember Palla, to waive reading of the text and adopt the Consent Calendar, and directing Staff to move the June 10th minutes to a future agenda and provide additional detail.
The motion carried by the following vote:
Ayes: 5 - Mayor Lands, Vice Mayor Wolter and Councilmembers: Bagby, Cruz, Palla.
D.1 Minutes Approval:
June 8, 2022 - Draft Minutes
Action: Approved as submitted.
June 10, 2022 - Draft Minutes
Action: Council directed Staff to provide additional detail prior to approval. 3 D.2 Notice of Completion for the 4th Street Reconstruction Project Action: Resolution was adopted
RESOLUTION NO. 057-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ACCEPTING THE 4TH STREET RECONSTRUCTION PROJECT AS COMPLETE
AND DIRECTING THE INTERIM CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER’S OFFICE
D.3 Notice of Completion for the Pond Solids Removal Project Action: Resolution was adopted
RESOLUTION NO. 058-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE ACCEPTING THE POND SOLIDS REMOVAL PROJECT AT THE CLOVERDALE
WASTEWATER TREATMENT FACILITY AS COMPLETE AND DIRECTING THE INTERIM CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER’S OFFICE D.4 A Resolution of the City Council of the City of Cloverdale Authorizing Remote Teleconference Meetings of the City in Compliance with Assembly Bill 361.
Action: Resolution was adopted
RESOLUTION NO. 059-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY OF CLOVERDALE OF THE CITY IN COMPLIANCE WITH ASSEMBLY BILL 361 D.5 CloveReady Cloverdale Wildfire Evacuation Program Outreach Plan-Phase 2 Action: Resolution was adopted
RESOLUTION NO. 060-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING AN AGREEMENT WITH THE CLOVERDALE CHAMBER OF
COMMERCE IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS ($50,000 FY 22/23) ($50,000 FY 23/24) TO IMPLEMENT PHASE 2 OF THE CLOVERDALE
WILDFIRE EVACUATION PROGRAM OUTREACH PLAN-CLOVEREADY AND AUTHORIZING THE
CITY MANAGER TO EXECUTE SAID AGREEMENT
D.6 Agreement with Ricoh USA, Inc to lease copier/scanner/fax machines Action: Resolution was adopted
RESOLUTION NO. 061-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING A MASTER LEASE AGREEMENT WITH RICOH USA, INC TO LEASE COPIER/SCANNER/FAX MACHINES FOR A PERIOD OF 60 MONTHS AND AUTHORIZING THE
CITY MANAGER TO EXECUTE SAID AGREEMENT IN A FORM APPROVED BY THE CITY
ATTORNEY
4 D.7 Accepting Public Improvements for the Vintners Co-Op Project and authorizing City Manager to release the Performance Bond and the Labor and Materials Bond.
Action: Resolution was adopted
RESOLUTION NO. 062-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ACCEPTING PUBLIC IMPROVEMENTS CONSTRUCTED AT 28145 HIGHWAY 101
AND AUTHORIZING THE CITY MANAGER TO RELEASE UNDISPUTED PERFORMANCE BOND
AND LABOR AND MATERIALS BOND
E. COMMUNICATIONS:
None.
F. PUBLIC HEARING:
A motion was made by Councilmember Bagby moved, seconded by Councilmember Palla, to rearrange the items to see item F.4 prior to items F.1, F.2 and F.3 per the Public Comment period (Agenda Section B) request.
The motion carried by the following vote:
Ayes: 5 - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Cruz, Palla F.4 Public Hearing to seek approval from City Council for Cost Report relating to abatement of nuisance conditions on the property located at 305 Portofino Way (the Property) and authorization to impose a special assessment on the property where the nuisance condition was abated by the city pursuant to Municipal Code section
1.14.140 (D).
Assistant City Attorney Thompson and City Attorney Sanchez presented and responded to Councilmember inquiries.
Bo Daniel Cantayrv, speaking on behalf of the owner and tenant, presented and responded to Councilmember inquiries.
Mayor Lands opened and closed the Public Hearing at 6:27 p.m.
A motion was made by Councilmember Bagby, seconded by Councilmember Palla, directing staff to update the abatement of nuisance conditions.
The motion carried by the following vote:
Ayes: 5 - Mayor Lands, Vice Mayor Wolter and Councilmembers: Bagby, Cruz, Palla F.1 Consideration and possible adoption of: (1) Resolution Establishing and Updating the Schedule of Fees and Charges for City Services and Repealing Previously Adopted and Conflicting Fees and Charges for Such Services.
Finance Director Holmes presented and responded to Councilmember inquiries.
Todd Lands opened and closed the Public Hearing at 6:38 p.m. 5 A motion was made by Councilmember Palla, seconded by Vice Mayor Wolter, to waive reading of the text and adopt:
RESOLUTION NO. 063-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLOVERDALE ESTABLISHING AND UPDATING THE SCHEDULE OF FEES AND CHARGES
FOR CITY SERVICES AND REPEALING THE PREVIOUSLY ADOPTED AND CONFLICTING
FEES AND CHARGES FOR SUCH SERVICES
The motion carried by the following vote:
Ayes: 5 - Mayor Lands, Vice Mayor Wolter and Councilmembers: Bagby, Cruz, Palla F.2 Adopt the Engineer’s Report for FY 2022-23 for the City of Cloverdale Landscaping and Lighting Assessment District Zone 1-7
City Manager Kelley introduced the item and Coastland Civil Engineer Wade presented.
Vice Mayor Wolter Left the Dias at 6:46 p.m.
Zone 1 Cloverdale Landscaping and Lighting Assessment District:
Mayor Lands opened and closed the Zone 1 Public Hearing at 6:46 p.m.
A motion was made by Councilmember Bagby, seconded by Councilmember Cruz, to waive reading of the text and adopt:
RESOLUTION NO. 064-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE
ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND
AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2022-23 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 1
The motion carried by the following vote:
Ayes: 4 - Mayor Lands, Councilmembers: Bagby, Cruz, Palla Recuse: 1 - Vice Mayor Wolter.
Mayor Lands rearranged item F.3 to see Zone 3, followed by Zone 4, followed by Zone 2.
Vice Mayor Wolter returned to the Dais at 6:48 p.m.
Councilmember Palla left the dais at 6:48 p.m.
6 Zone 3 Cloverdale Landscaping and Lighting Assessment District:
Mayor Lands opened the Zone 3 Public Hearing at 6:47 p.m.
Ian Bradchalini provided suggestions and comments. Staff responded.
Mayor Lands closed the Zone 3 Public Hearing at 6:55 p.m.
A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive reading of the text and adopt:
RESOLUTION NO. 065-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE
ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND
AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2022-23 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 3
The motion carried by the following vote:
Ayes: 4 - Mayor Lands, Vice Mayor Wolter and Councilmembers: Bagby, Cruz Recuse: 1 - Councilmember Palla.
Councilmember Palla returned to the dais at 6:56 p.m.
Zone 4-7 Cloverdale Landscaping and Lighting Assessment District:
Mayor Lands opened the Zone 4-7 Public Hearing at 6:57 p.m.
A motion was made by Vice Mayor Wolter, seconded by Councilmember Bagby, to waive reading of the text and adopt:
RESOLUTION NO. 066-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE
ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND
AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2022-23 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONES 4, 5, 6 AND 7
The motion carried by the following vote:
Ayes: 5 - Mayor Lands, Vice Mayor Wolter and Councilmembers: Bagby, Cruz, Palla Mayor lands left the dais at 6:58 p.m.
Zone 2 Cloverdale Landscaping and Lighting Assessment District:
Vice Mayor Wolter opened and closed the Zone 2 Public Hearing at 6:58 p.m. 7 A motion was made by Councilmember Bagby, seconded by Councilmember Palla, to waive reading of the text and adopt:
RESOLUTION NO. 067-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE
ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND
AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2022-23 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 2
The motion carried by the following vote:
Ayes: 4 - Vice Mayor Wolter and Councilmembers: Bagby, Cruz, Palla Recuse: 1 - Mayor lands.
Mayor Lands returned to the dais at 7:00 p.m.
F.3 Adopting a resolution to approve a Precise Development Plan and Design Review (PD/DR 032-2019) for the Vista Oaks Subdivision.
City Manager Kelley introduced the item and Assistant City Manager Thompson presented.
Applicant Representatives presented and responded to Councilmember inquiries.
Mayor Lands opened the Public Hearing at 7:27 p.m.
A member of the public spoke in opposition to the item.
Michael Bagsbaldy spoke in opposition to the item.
Bran Bratchalini spoke in opposition to the item.
Mayor Lands closed the Public Hearing at 7:34 p.m.
Staff and Applicant representatives responded to Councilmember inquiries and comments.
A motion was made by Councilmember Bagby, seconded by Councilmember Palla, to waive reading of the text and adopt as amended:
RESOLUTION NO. 068-2022 ENTITLED: RESOLUTION OF THE CITY OF CLOVERDALE CITY
COUNCIL APPROVING A PRECISE DEVELOPMENT PLAN AND DESIGN REVIEW FOR CONSTRUCTION OF 33 DETACHED SINGLE-FAMILY RESIDENCES IN THE 42.62 ACRE VISTA
OAKS SUBDIVISION PROJECT LOCATED BETWEEN THE NORTH END OF VISTA VIEW DRIVE AND N. CLOVERDALE BOULEVARD (APNS: 116-050-001, 116-060-012; -025; -027; -033; -063; -067; AND 001-350-005; -038)
The motion carried by the following vote:
Ayes: 3 - Mayor Lands and Councilmembers: Bagby, Palla
Nay: 2 - Vice Mayor Wolter and Councilmember Cruz
8 Mayor Lands recessed the meeting at 8:11 p.m. and reconvened the meeting at 8:16 p.m.
G. NEW BUSINESS:
Mayor Lands re-arranged the agenda to see item G.2 prior to item G.1.
G.2 Cloverdale Chamber of Commerce Funding Agreement for Fiscal Year 2022-23 and 2023-24 Chamber of Commerce representatives Neena Hanchett and Savanah Hemphill from the Chamber of Commerce presented.
Councilmembers commended the Chamber of Commerce and offered suggestions.
A motion was made by Councilmember Palla, seconded by Councilmember Bagby, to waive reading of the text and adopt:
RESOLUTION NO. 069-2022 ENTITLED: RESOLUTION OF CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
CLOVERDALE CHAMBER OF COMMERCE AND THE CITY OF CLOVERDALE FOR ECONOMIC DEVELOPMENT AND PROMOTIONAL SERVICES DURING FISCAL YEARS 2022-23 AND 2023-24 IN THE AMOUNT OF $150,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT
The motion carried by the following vote:
Ayes: 5 - Mayor Lands, Vice Mayor Wolter and Councilmembers: Bagby, Cruz, Palla G.1 Cloverdale Police Department Military Equipment Use Policy 708 Chief Ferguson presented and responded to Councilmember inquiries.
A motion was made by Councilmember Wolter, seconded by Councilmember Bagby, to waive reading of the text and adopt:
ORDINANCE NO. 748-2022 ENTITLED: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE ADOPTING THE CLOVERDALE POLICE DEPARTMENT MILITARY EQUIPMENT USE POLICY 708 IN ACCORDANCE WITH ASSEMBLY BILL 481
The motion carried by the following vote:
Ayes: 4 - Mayor Lands, Vice Mayor Wolter and Councilmembers: Bagby, Palla Nay: 1 - Councilmember Cruz
H. SUBCOMMITTEE REPORTS:
Councilmembers and Staff reported.
Finance, Administration & Police
Next Meeting - July 4 (Cancelled), August 1 at 1:30 p.m.
Planning & Sustainability
Next Meeting - June 21 at 4:00 p.m.
Public Works & Facilities
Next Meeting - June 28 at 1:30 p.m.
9 Joint City/Cloverdale Fire District
Next Meeting - October 10 at 5:30 p.m.
Joint City/Cloverdale Unified School District
Next Meeting - July 18 at 5:30 (TBD)
Homelessness Community Advisory Group
Next Meeting - July 12 at 1:30 p.m.
Council directed Staff for future Homelessness CAB meetings to all start at 1:30 p.m.
I. COUNCIL REPORTS:
Councilmember Bagby reported.
J. INFORMATIONAL REPORTS:
None.
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION:
None.
L. CITY MANAGER/CITY ATTORNEY REPORT(S):
City Manager Kelley reported and responded to Councilmember inquiries.
M. STATUS UPDATES:
M1: CURRENT IMPACTS TO WATER SUPPLY: City Manager Kelley reported.
M2: COVID-19 EMERGENCY: None.
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS:
Councilmember Palla requested a presentation on water rates.
Councilmember Bagby requested a Code Enforcement update and potential opportunities for animal collar tag engravings.
Councilmember Cruz requested a report on Animal Control, Tribal relations, and to consider merchandise sale restrictions at Cloverdale events.
Mayor Lands requested we consider translation services for future meetings.
O. ADJOURNMENT:
Mayor Lands adjourned the meeting at 9:03 p.m.
Approved On: July 27, 2022
______________________________
Mike Maloney
City Clerk