124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - FINAL
SPECIAL MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE
COMMUNITY DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS FRIDAY, AUGUST 5, 2022
LOCATION: CLOVERDALE FIRE DISTRICT EOC MEETING ROOM
451 S. CLOVERDALE BLVD. CLOVERDALE CA 95425
COUNCIL WORKSHOP
9:00 a.m.
A. OPENING PUBLIC SESSION:
Call to Order: Mayor Lands called the meeting to order at 9:05 a.m.
Pledge of Allegiance: Mayor Lands led the Pledge of Allegiance.
Roll Call: Present - Mayor Lands, Vice Mayor Wolter and Councilmembers: Bagby, Palla Absent - Councilmember Cruz
Agenda Review: None.
B. PUBLIC COMMENTS:
Genie Cox inquired on Councilmember Cruz’ absence.
C. COMMUNICATIONS:
None.
D. COUNCIL WORKSHOP:
D.1 City Council Workshop Regarding Best Practices for Local Governance, Goals and Discussion Regarding Council Relations and Communication
City Manager Kelley, Mayor Lands, and City Attorney Sanchez introduced the item.
Talia Eisen, Praxis Human Systems Organization Development Consultant, continued facilitating a dialogue with attending councilmembers regarding previous and future discussion identified at the Council Workshop held on June 10, 2022, with the goal of improving the health of council communication. Topics included setting ground rules and objectives and policy review regarding provisions, etiquette, and modernization of the existing policy manual.
Mayor Lands recessed the meeting at 10:09 a.m. and reconvened at 10:17 a.m.
Consultant Eisen continued facilitating the workshop with an exercise on personal values and shared agreements, as well as a discussion on the Council Subcommittee’s authority.
Mayor Lands recessed the meeting at 11:15 a.m. and reconvened at 11:20 a.m.
Consultant Eisen aided a dialogue in the creation of an agreed upon code of conduct for good teamwork and topics of interest for future conversations at a future workshop including a Media Plan, brainstorming key priorities for future Council Meetings, an elected official attendance policy, review of other agency conduct policies, and building a framework for a formal Council Retreat in 2023.
E. ADJOURNMENT:
Mayor Lands adjourned the meeting at 12:04 p.m.
Attachment 1 - Minutes Attachments
Approved on: August 24, 2022
________________________
Mike Maloney
City Clerk
Cloverdale City Council
Half-Day Retreat
August 4, 2022
9:00am-12:00pm
Objective: Improving health of council communication
TIME ACTIVITY NOTES
8:45/15 min Gather, get coffee, settle
9:00/25 Welcome/Objectives/Overview
• Check-in
• Ground rules for safe space
Mayor opens meeting
Words from David
Facilitation by Talia
9:40/30 Policy Review
• Discuss provisions in existing
manual/etiquette
• Consider any updates
10:10/30 Shared Agreements
• Look at personal values
• What is this work about for you?
• Make a list of agreements
“how do you wish to show
up for this work, given your
core values and what do you
need from your fellow
councilmembers to do this
work in the best way
possible?”
10:40/10 Break
10:50/30 Shared Agreements Continued
11:20/20 Media Plan Discussion
• Share needs and ideas
Open conversation
11:40/10 Key Issues for Year Ahead
• Brainstorm priorities
11:50/10 Closing
• Simple commitment
• Next steps
Go around
City Council
August 5th Planning Workshop
Meeting Notes
MEETING AGREEMENTS
Speak from your own perspective
All views welcome
Listen fully
No interrupting
No overtalking
Stay curious, open minded
Be ready to learn
City Council
August 5th Planning Workshop
Meeting Notes
CODE OF CONDUCT – for good teamwork
Stay on agenda
Use body language and expressions thoughtfully
Share views with honesty at meetings
Present views well prepared and supported by facts and dates We provide constructive feedback – what you do want
Assume best intentions, check it out with me / talk to me personally Decisions made by entire body with full exploration, with clear understanding of subcommittee authority
Support of decisions made
Being able to ask clarifying questions
Ask questions without attacking character or intent
City Council
August 5th Planning Workshop
Meeting Notes
Governance Manual
Glossary
Technology - emails, zoom
Conduct – do we need to review
2 touch rule – information vs action, conversations
Review – use a code of conduct / creed
Support of decisions
Room for dissenting opinions
Clearly define role of Subcommittee
Prioritizing council meetings vs other meetings
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
AGENDA
SPECIAL MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE
COMMUNITY DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS FRIDAY, AUGUST 5, 2022
LOCATION: CLOVERDALE FIRE DISTRICT EOC MEETING ROOM
451 S. CLOVERDALE BLVD. CLOVERDALE CA 95425
COUNCIL WORKSHOP
9:00 a.m.
A. OPENING PUBLIC SESSION:
• Call to Order
• Pledge of Allegiance
• Roll Call
• Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS: Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this time. Members of the public have the right to speak on any item on the Council Agenda at the time the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Per City Council Policy, three minutes are allotted to each speaker.
C. COMMUNICATIONS: Council may discuss written communications sent to Councilmembers since the last council meeting. Written communications to be discussed will be listed below, if any.
D. COUNCIL WORKSHOP:
D.1 City Council Workshop Regarding Best Practices for Local Governance, Goals and Discussion Regarding Council Relations and Communication
E. ADJOURNMENT: The next regular meeting of the City Council and Cloverdale Community Development Successor Agency is scheduled for August 10, 2022. Public Business Session at 6:00 p.m. (at the Cloverdale Performing Arts Center 209 N. Cloverdale Blvd., Cloverdale, CA 95425, and by teleconference).
CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on 1) the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425, and 2) Cloverdale Fire District, 451 S. Cloverdale Blvd., Cloverdale, CA 95425; and made available for public review prior to or at 9:00 a.m., on or before the 4th day of August 2022.
OTHER IMPORTANT NOTICES REGARDING THE CITY COUNCIL MEETING DISABLED OR SPECIAL NEEDS ACCOMMODATION: In compliance with the Americans with Disabilities Act, if you need assistance to attend or participate in a City Council meeting, please contact the City Clerk's office at 894-2521. Notification at least 72 hours prior to the meeting will assist the City Clerk in assuring those reasonable accommodations are made to provide accessibility to the meeting.
AB343 REQUIREMENTS: Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.
WAIVER WARNING: If you challenge decisions/directions of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in written correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
TRANSCRIPTIONS: The City does not transcribe its proceedings. Anyone who desires a verbal record of this meeting should arrange for an attendant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual requesting the recordation. Questions about this agenda should be directed to City Hall at 707-894-2521.