124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
CLOSED SESSION: 4 PM
THIS PORTION OF THE MEETING WILL BE CLOSED TO THE PUBLIC IN PERSON.
THE ZOOM LINK IS AVAILABLE BELOW FOR PUBLIC COMMENTS PRIOR TO CLOSED SESSION.
OPEN SESSION: 6 PM
THIS PORTION OF THE MEETING WILL BE OPEN TO THE PUBLIC
BOTH IN PERSON AND VIA THE ZOOM LINK BELOW
PUBLIC PARTICIPATION:
City Council welcomes your interest, attendance, and participation at Public Session Meetings.
Attendees may join in-person at the Cloverdale Performing Arts Center - 209 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1-(669) 900-6833, both using Meeting ID: 886 4841 6804, or directly at https://us02web.zoom.us/j/88648416804?pwd=QjFHTkt1TGIwMVN4V1lQR0FLRmw1UT09.
Regular City Council meetings are also streamed on YouTube via live webcast at cloverdale.net/youtube.
Members of the public can provide comment on an agenda Item In-Person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Mayor or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial*9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Please note the Council is unable to respond directly to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note all emails received are considered public records and subject to disclosure under the California Public Records Act.
Matters on the agenda may be taken out of order and Council may recess for breaks.
Members of the City Council may participate in the meeting in person or via Zoom consistent with the provisions of Assembly Bill 361 amending the Brown Act.
AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, AUGUST 10, 2022
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 CLOSED SESSION
OPENING CLOSED SESSION:
Call to Order:
Roll Call:
Closed Session Agenda Review (Changes and/or Deletions):
PUBLIC COMMENTS ON CLOSED SESSION AGENDA:
Prior to recessing into Closed Session, the public may speak on items to be addressed in Closed Session. Per City Council Policy, three minutes are allotted to each speaker.
RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8
Property: Lyda Ranch, Open Space, APNs 115-220-007, 115-220-006 and 115-220-019 Agency negotiator: City Attorney Sanchez and City Manager Kelley Negotiating parties: Olivia Fiori, Acquisition Specialist for Sonoma County Agricultural Preservation Under negotiation: Disposition of Real Property
2. CONFERENCE WITH LABOR NEGOTIATOR: Pursuant to Government Code Section 54957.6 Labor Negotiator: City Attorney Sanchez and Asst. City Manager Thompson Employee Groups: Cloverdale Classified Association, Cloverdale Police Officers' Association, Cloverdale Dispatchers' Association
3. CONFERENCE WITH LABOR NEGOTIATOR: Pursuant to Government Code Section 54957.6 Labor Negotiator: City Manager Kelley and City Attorney Sanchez Employee Groups: Unaffiliated Employees, Unrepresented Employees, Executive Management Staff
4. CONFERENCE WITH LABOR NEGOTIATOR: Pursuant to Government Code Section 54957.6 Labor Negotiator: City Attorney Sanchez
Employee: City Manager
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: Pursuant to Government Code Section 54957(b) Title: City Manager
OPEN SESSION
A. OPENING PUBLIC SESSION:
Call to Order:
Pledge of Allegiance:
Roll Call:
Report Out on Closed Session:
Conflict of Interest Declaration:
Agenda Review (Changes and/or Deletions):
2 B. PUBLIC COMMENTS:
Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this Jme. Members of the public have the right to speak on any item on the Council Agenda at the Jme the item comes up for consideraJon. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take acJon on any item not listed on the agenda. Per City Council Policy, three minutes are typically allotted to each speaker.
C. PROCLAMATIONS/PRESENTATIONS:
None.
D. CONSENT CALENDAR:
All items under Consent Calendar will be considered together by one acJon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
D.1 Approval of Minutes
D.2 Annual Adoption of a Resolution to Approve the Ad Valorem 2022-23 Tax Rate for Inclusion on Property Tax Bills to Fund CalPERS Retirement Expenses Recommended Action(s):
Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale Setting the Ad Valorem Tax Rate for Public Employee Retirement System Retirement Benefits for Fiscal Year 2022-23.”
D.3 Award of the Cloverdale Plaza Park Restroom Project to Rege Construction, Inc. in the amount of $76,657.00 and authorize budget amendment and total budget of $84,322.70.
Recommended Action(s):
Adopt resolution entitled, “A Resolution of the City Council of the City of Cloverdale Awarding Cloverdale Plaza Park Restroom Project to Rege Construction, Inc. in the amount of $76,657.00, authorize and approve an overall project budget of $84,322.70 and authorize the City Manager to execute a contract with Rege Construction, Inc.” D.4 Amend the Fiscal Year 2022-23 budget to include funds for the painting of Police Station and re-staining the arbors in the City Plaza.
Recommended Action(s):
Adopt a resolution entitled, “A Resolution of the City Council of the City of Cloverdale amending the FY 2022-23 Budget and authorizing the city manager to execute a contract and any change orders with Fitzgerald Painting in an amount up to the authorized project Draft Minutes - July 27, 2022
Agenda Report
Attachment 1 - Resolution
Attachment 2 - PERS Rate Calculation
Attachment 3 - Bartel Associates, Pension Override Tax Study Agenda Report
Attachment 1 - Resolution
Attachment 2 - Bid Results
3 budget of $38,912 for dry rot replacement and painting of the Cloverdale police station and re-staining the arbors at City Plaza.”
D.5 Policy for the Outdoor Display of Flag by the City.
Recommended Action(s):
Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Police for the Outdoor Dis Outdoor Display of Flag by the City of Cloverdale and Provide Direction to City Staff on Next Steps.
E. COMMUNICATIONS:
Council may discuss at this Jme wriOen communicaJons sent to Councilmembers since the last council meeting. Written communications to be discussed will be listed below, if any.
F. PUBLIC HEARING:
None.
G. NEW BUSINESS:
G.1 Update on PG&E’s Sustainable Solutions Turnkey (SST) Program for energy efficiency projects.
Recommended Action(s):
Receive a presentation on PG&E’s Investment Grade Audit Results and Options for the Sustainable Solutions Turnkey (SST) Program, provide direction on four options and direct staff to return with a financing plan.
G.2 Adoption of the Homelessness Strategic Action Plan
Recommended Action(s):
Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale Adopting the Cloverdale Homelessness Strategic Plan."
H. SUBCOMMITTEE REPORTS:
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Police Station Painting Quote
Attachment 3 - Arbor Staining Quote
Attachment 4 - Budget Amendment Form
Attachment 5 - Alternate Quote
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Draft Flag Policy
Agenda Report
Attachment 1 - Presentation
Attachment 2 - Presentation (Updated 8.9.2022 9:25 a.m.) Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Cloverdale Homelessness Strategic Plan 4 Finance, Administration & Police
Next Meeting - September 5, 2022 (Cancelled - Labor Day), October 3, 2022 Planning & Sustainability
Next Meeting - August 16, 2022
Public Works & Facilities
Next Meeting - August 23, 2022
Joint City/Cloverdale Fire District
Next Meeting - October 10, 2022
Joint City/Cloverdale Unified School District
Next Meeting - September 19, 2022
Homelessness Community Advisory Group
Next Meeting - September 13, 2022
I. COUNCIL REPORTS:
I.1 E-Mail reports:
J. INFORMATIONAL REPORTS:
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION:
L. CITY MANAGER/CITY ATTORNEY REPORT(S):
M. STATUS UPDATES:
M.1 - CURRENT IMPACTS TO WATER SUPPLY
M.2 - COVID-19 EMERGENCY
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS:
O. ADJOURNMENT: The next regular meeJng of the City Council and Cloverdale Community Development Successor Agency is scheduled for August 24, 2022. Public Business Session at 6:00 p.m. at the Cloverdale Performing Arts Center 209 N. Cloverdale Blvd., Cloverdale, CA 95425, and by teleconference.
CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., and the Cloverdale Performing Arts Center, 209 N. Cloverdale Blvd; online at cloverdale.net/agendacenter and available for public review 72 hours prior to the meeting as required by the Bown Act.
Councilmember Bagby
5 Date posted: August 4, 2022 Time posted: 1:30 p.m. City Clerk Signature: S/Mike Maloney IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS:
DISABLED OR SPECIAL NEEDS ACCOMMODATION: In compliance with the Americans with DisabiliJes Act, if you need assistance to aOend or parJcipaJon in a City Council meeJng, please contact the City Clerk's office at 894-2521.
NoJficaJon at least 72 hours prior to the meeJng will assist the City Clerk in assuring those reasonable accommodations are made to provide accessibility to the meeting.
AB343 REQUIREMENTS: Any wriJngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecJon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.
WAIVER WARNING: If you challenge decisions/direcJons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriOen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
TRANSCRIPTIONS: The City does not transcribe its proceedings. Anyone who desires a verbal record of this meeJng should arrange for an aOendant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual requesJng the recordaJon. QuesJon about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at cloverdale.net/agendacenter The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19. 6