124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
CLOSED SESSION: 5 PM
THIS PORTION OF THE MEETING WILL BE CLOSED TO THE PUBLIC IN PERSON.
THE ZOOM LINK IS AVAILABLE BELOW FOR PUBLIC COMMENTS PRIOR TO CLOSED SESSION.
OPEN SESSION: 6 PM
THIS PORTION OF THE MEETING WILL BE OPEN TO THE PUBLIC
BOTH IN PERSON AND VIA THE ZOOM LINK BELOW
PUBLIC PARTICIPATION:
City Council welcomes your interest, attendance, and participation at meetings.
Attendees may join in-person at the Cloverdale Performing Arts Center - 209 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1-(669) 900-6833, both using Meeting ID: 886 4841 6804, or directly at https://us02web.zoom.us/j/88648416804?pwd=QjFHTkt1TGIwMVN4V1lQR0FLRmw1UT09.
Regular City Council meetings are also streamed on YouTube via live webcast at cloverdale.net/youtube.
Members of the public can provide comment on an agenda item in-person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Mayor or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial*9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Please note the Council is unable to respond directly to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note, all written comments received are considered public records and subject to disclosure under the California Public Records Act.
Council may recess for breaks and agenda items may be taken out of order.
Members of the City Council may participate in the meeting in person or via Zoom consistent with the provisions of Assembly Bill 361 amending the Brown Act.
AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, DECEMBER 14, 2022
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 A. OPENING CLOSED SESSION:
Call to Order
Roll Call
Closed Session Agenda Review (Changes and/or Deletions) PUBLIC COMMENTS ON CLOSED SESSION AGENDA:
Prior to recessing into Closed Session, the public may speak on items to be addressed in Closed Session. Per City Council Policy, three minutes are allotted to each speaker.
RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):
A.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS:
(Pursuant to Government Code Section 54956.8)
Property: APN 116-110-025, APN 116-110-024, 115-220-004 Agency negotiator: City Attorney Sanchez, City Manager Kelley, and Assistant City Manager Thompson
Negotiating parties: Johnson Michael L TR ET AL c/o Gerald Angeli Under negotiation: Price and terms of payment
OPEN SESSION
B. OPENING PUBLIC SESSION
Call to Order
Pledge of Allegiance
Roll Call
Report out on Closed Session
Conflict of Interest Declaration
Agenda Review (Changes and/or Deletions)
C. PUBLIC COMMENTS:
Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this Ime.
Members of the public have the right to speak on any item on the Council Agenda at the Ime the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are typically allotted to each speaker.
D. COMMUNICATIONS
Council may discuss at this Ime wriJen communicaIons sent to Councilmembers since the last council meeting. Written communications to be discussed will be listed below, if any.
D.1 Alexander Valley Water District Proposal
E. PROCLAMATIONS/PRESENTATIONS
E.1 Service Recognition - Councilmember Cruz
E.2 Service Recognition - Councilmember Palla
E.3 Service Recognition - Vice Mayor Wolter
Alexander Valley Water District Proposal
2 E.4 Student Liaison Report
F. CONSENT CALENDAR:
All items under the Consent Calendar will be considered together by one acIon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
F.1 Approval of Minutes - November 9, 2022
F.2 A Resolution of the City Council of the City of Cloverdale Authorizing Remote Teleconference Meetings of the City in Compliance with Assembly Bill 361 Recommended Action(s):
Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale Authorizing Remote Teleconference Meetings of the City of Cloverdale of the City in Compliance with Assembly Bill 361.”
F.3 A Resolution Accepting the Annual AB 1600 Report of Development Impact Fee Activity for Fiscal Year 2021-2022.
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City Of Cloverdale Accepting the Annual AB 1600 Report of Development Impact Fee Activity for Fiscal Year 2021-2022.” F.4 Memorandum of Understanding between the City of Cloverdale and Cloverdale Unified School District for a School Resource Officer
Recommended Action(s):
Adopt a Resolution Entitled, “Resolution of the City Council of the City of Cloverdale approving a Memorandum of Understanding Between the City of Cloverdale and Cloverdale Unified School District for a School Resource Officer and Authorizing the City Manager to Execute said Agreement.” F.5 Resolution of the City Council (1) awarding the purchase of one BC1000XL Vermeer 74hp Chipper in an amount not to exceed $67,862 to Jet Equipment Corporation and (2) awarding purchase of a 2022 Chevrolet Silverado 3500HD not to exceed $91,013 to Dublin Chevrolet the FY 2022-23 Budget contains $140,000 for both items, leaving a shortfall of $32,875 (includes 10% contingency) to be covered by the Parks & Rec Impact Fee Fund.
Recommended Action(s):
Adopt a resolution entitled, “A Resolution of the City of Council of the City of Cloverdale approving a purchase agreement with Dublin Chevrolet in the amount of $91,013 for the purchase of one 2022 Chevrolet Silverado 3500HD and a purchase agreement with Jet Equipment Corporation in an November 9, 2022 - Draft Minutes
Agenda Report
Attachment 1 - Resolution
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Fee Report
Agenda Report
Attachment 1 - Resolution
Attachment 2 - SRO MOU
Attachment 3 - School District Cooperative Agreement
3 amount not to exceed $67,862 for the purchase of a BC1000XL Vermeer 74hp chipper and approval of a budget amendment in the amount of $34,762 to cover a 10% contingency and higher than budgeted expenses and authorizing the city manager to execute said purchase.” F.6 Resolution No. SA 001-2022 of the Cloverdale Community Development Successor Agency, Adopting the Recognized Obligation Payment Schedule 23-24 for the Period July 1, 2023 to June 30, 2024, and Administrative Budget for Fiscal Year 2023-24
Recommended Action(s):
Adopt a Resolution entitled, “Resolution No. SA 001-2022 adopting the Recognized Obligation Payment Schedule 23-24 for the Period July 1, 2023 to June 30, 2024, and the Successor Agency’s Administrative Budget for Fiscal Year 2023-24.”
F.7 Resolution Approving the City of Cloverdale’s Records Retention Schedule Recommended Action(s):
Adopt a resolution entitled, “A Resolution of the City Council of the City of Cloverdale upgrading its records management program, including its records retention policies.” G. PUBLIC HEARINGS
G.1 Adoption of the 2022 California Building Standards Codes and the 2022 Fire Code by Reference and amending Title 15, “Buildings and Construction” of the Cloverdale Municipal Code.
Recommended Action(s):
Hold the Second Reading and Adopt by Title Only an Ordinance entitled, “An Ordinance of the City of Cloverdale Repealing and Replacing Cloverdale Municipal Code Chapters 15.00 through 15.18 and Adopting By Reference the 2022 California Building Standards Code, Title 24; the 2022 California Administrative Code (Part 1) including Tables; the 2022 California Building Code (Part 2) including Tables and Appendices C, I, J, O and P; the 2022 California Residential Building Code (Part 2.5) including Tables and Appendices AH, AQ, AS, AX, and AZ; the 2022 California Electrical Code (Part 3) including Tables and Appendices A, B, C, F, and G; the 2022 California Mechanical Code (Part 4) including Tables and Appendices B, C and F; the 2022 California Plumbing Code (Part 5) including Tables and Appendices A, B, C, D, G, I, J and K; the 2022 California Energy Code (Part 6) including Tables and Appendix 1-A; the 2022 California Historical Building Code (Part 8) including Tables and Appendix A; the 2022 California Fire Code (Part 9) with Appendices, Standards and NFPA Standards by Reference; the 2022 California Existing Building Code (Part 10) including Tables and Appendix A, Chapters A1 through A5 ; the 2022 California Green Building Standards Code (Part 11) including Agenda Report
Attachment 1 - Resolution
Attachment 2 - Wood Chipper Quote
Attachment 3 - Dump truck quote
Attachment 4 - Budget Amendment Form
Agenda Report
Attachment 1 - Resolution No. SA001-2022
Attachment 2 - Exhibit A - ROPS 23-24
Attachment 3 - Exhibit B - SA Admin Budget 23-24
Agenda Report
Attachment 1 - Resolution
Exhibit A - Retention Schedule
4 Tables and Appendices A4 and A5; the 2022 California Referenced Standards Code (Part 12 of Title 24) including Tables; and the 2021 International Property Maintenance Code." H. NEW BUSINESS
H.1 Consider adopting a Resolution approving an Individual At-Will Employment Agreement with Derrick Montanye for the position of Public Works Director for the City of Cloverdale Recommended Action(s):
The City Manager recommends that the City Council adopt a Resolution entitled “A Resolution of the City Council of the City of Cloverdale approving an At-Will Employment Agreement with Derrick Montanye for the City of Cloverdale Public Works Director and authorizing the City Manager to execute the agreement on behalf of the City.”
H.2 Adopting the Official Canvass of the Votes Cast at the General Municipal Election Held on November 8, 2022, for Ballot Measure K, To Prohibit the Sale of Fireworks, and the Election of Three Members of the City Council and the City Treasurer; Declaring the Election of Such Council Members and Declaring the Results of Said Election and Such Other Matters as Provided by Law.
Recommended Action(s):
Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale, Adopting the Official Canvass of the Votes Cast at the General Municipal Election Held on November 8, 2022, for Ballot Measure K, To Prohibit the Sale of Fireworks, and the Election of Three Members of the City Council and the City Treasurer; and Declaring the Election of Such Council Members and Declaring the Results of Said Election and Such Other Matters as Provided by Law." H.3 Council Reorganization
Recommended Action(s):
Newly Elected Councilmembers Sworn into Office and Seated at the Dais.
H.4 Selection of Mayor & Vice Mayor
Recommended Action(s):
Select a Mayor and a Vice Mayor for a one-year term ending December 2023.
H.5 Review and discussion of Updated City Council 2023 Subcommittee, Joint Committee and Regional Board/Committee Appointments
Recommended Action(s):
Agenda Report
Attachment 1 - Ordinance
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Draft At-Will Agreement
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Cloverdale Statement of Votes Cast Attachment 3 - Exhibit B - Measure K
Oath of Office - Blank
Agenda Report
5 Staff recommends that the City Council review and discuss Subcommittee, Joint Committee and Regional Board/Council Assignments, and complete preference forms (Attachments 2 & 3) to enable staff to make a recommendation to the City Council at the January 11, 2023 City Council meeting.
I. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter Finance, Administration & Police:
Last Meeting Agenda | Next Meeting - February 6, 2023 (January 2, 2023 Cancelled) Planning & Sustainability:
Last Meeting Agenda | Next Meeting - February 21, 2023 (December 20, 2022 Cancelled) Public Works & Facilities:
Last Meeting Agenda | Next Meeting - January 24, 2023
Joint City/Cloverdale Unified School District:
Last Meeting Agenda | Next Meeting - January 16, 2023
Homelessness Community Advisory Group:
Last Meeting Agenda | Next Meeting - January 10, 2023
J. COUNCIL REPORTS
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
L. CITY MANAGER/CITY ATTORNEY REPORT(S)
M. STATUS UPDATES
CURRENT IMPACTS TO WATER SUPPLY
COVID-19 EMERGENCY
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
O. ADJOURNMENT
To the next regularly scheduled meeting of January 11, 2023.
CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on 1) the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425, and 2) Cloverdale Performing Arts Center, 209 N. Cloverdale Blvd., Cloverdale, CA 95425; online at cloverdale.net/agendacenter and made available for public review at least 72 hours prior to the meeting as required by the Brown Act.
Date posted: 12.8 Time posted: 5:30 p.m. City Clerk Signature: s/Mike Maloney Agenda Report
Attachment 1 - Resolution No. 006-2022
Attachment 2-3 - Subcommittees and Regional Board Preference Ranking 6 IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
DISABLED OR SPECIAL NEEDS ACCOMMODATION: In compliance with the Americans with DisabiliIes Act, if you need assistance to aJend or parIcipaIon in a City Council meeIng, please contact the City Clerk's office at 894-2521.
NoIficaIon at least 72 hours prior to the meeIng will assist the City Clerk in assuring those reasonable accommodations are made to provide accessibility to the meeting.
AB343 REQUIREMENTS: Any wriIngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecIon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.
WAIVER WARNING: If you challenge decisions/direcIons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriJen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
TRANSCRIPTIONS: The City does not transcribe its proceedings. Anyone who desires a verbal record of this meeIng should arrange for an aJendant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual requesIng the recordaIon. QuesIon about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at cloverdale.net/agendacenter The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19. 7