Cloverdale City Council
January 11, 2023

124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JANUARY 11, 2023
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
Call to Order - Mayor Lands called the meeting to order at 6:00 p.m.

Pledge of Allegiance - Mayor Lands led the pledge of allegiance.

Roll Call - Present: Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler.

Absent: None.

Conflict of Interest Declaration - None.

Agenda Review (Changes and/or Deletions) - None.

B. PUBLIC COMMENTS:

Neena Hanchett, Chamber of Commerce, spoke and Council responded.

C. COMMUNICATIONS
None.

D. PROCLAMATIONS/PRESENTATIONS
D.1 Student Liaison Report - None.

E. CONSENT CALENDAR:

ACTION: A motion was made by Councilmember Bagby, Seconded by Vice Mayor Wolter, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes (5) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0)
Absent (0)
E.1 Minutes Approval - December 14, 2022
ACTION: Approved as submitted.

E.2 Authorizing Remote Teleconference Meetings of the City in Compliance with Assembly Bill 361.

ACTION: Resolution was adopted
RESOLUTION NO. 001-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY OF CLOVERDALE OF THE CITY IN COMPLIANCE WITH ASSEMBLY BILL 361.

E.3 Appointment to the North Council seat on the Sonoma County Continuum of Care Board.

ACTION: Appointments approved
Approve the appointment of Margaret Sluyk, The Chief Executive Officer of Reach for Home to the North County seat on the Sonoma County Continuum of Care Board and Stephen Sotomayor, the City of Healdsburg’s Housing Administrator as the alternate.

E.4 Appointment of Ms. Carol Pigoni-Giovanatto as the City of Cloverdale’s Representative on the Marin/Sonoma Mosquito and Vector Control District Board of Trustees.

ACTION: Resolution was adopted
RESOLUTION NO. 002-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPOINTING MS. CAROL GIOVANATTO TO SERVE AS CLOVERDALE’S REPRESENTATIVE ON MARIN/SONOMA MOSQUITO & VECTOR CONTROL DISTRICT.

E.5 Professional Services Agreement with West Yost & Associates, Inc. to prepare a water system hydraulic evaluation for replacement of the Southcrest Reservoir.

ACTION: Resolution was adopted
RESOLUTION NO. 003-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST & ASSOCIATES, INC. TO PREPARE A WATER SYSTEM HYDRAULIC EVALUATION FOR REPLACEMENT OF THE SOUTHCREST RESERVOIR.

F. PUBLIC HEARINGS
None.

G. NEW BUSINESS
G.1 Resolution Ratifying the Director of Emergency Services’ Proclamation Declaring the Existence of a Local Emergency
City Manager Kelley introduced the item and presented.

Police Chief Ferguson and Public Works Director Montanye presented.

Staff responded to Councilmember inquiries and comments.

ACTION: A motion was made by Councilmember Bagby, seconded by Councilmember Wolter, to waive reading of the text and adopt:

RESOLUTION NO. 004-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE, RATIFYING THE DIRECTOR OF EMERGENCY SERVICES’ PROCLAMATION

DECLARING THE EXISTENCE OF A LOCAL EMERGENCY RELATED TO THE JANUARY STORM EVENT AND HIGH-RISK FLOOD AND LANDSLIDE WEATHER CONDITIONS.

The motion carried by the following vote:

Yes (5) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0)
Absent (0)
G.2 Review and discussion of Updated City Council 2023 Subcommittee, Joint Committee and Regional Board/Committee Appointments.

City Manager Kelly introduced the item.

Council reviewed the Preference Indication Ranking Worksheet Results and finalized recommendations for Council Subcommittee, Joint Committee and Regional Board/Council Assignments, and directed staff to return with a Resolution to ratify the appointments and set the meeting dates and times at the January 25, 2023, City Council meeting.

H. SUBCOMMITTEE REPORTS
None.

I. COUNCIL REPORTS
None.

I.1 Written Reports
Councilmember Bagby
J. INFORMATIONAL REPORTS
None.

K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

L. CITY MANAGER/CITY ATTORNEY REPORT(S)
None.

M. STATUS UPDATES
CURRENT IMPACTS TO WATER SUPPLY - City Manager Kelly reported and Council commented.

COVID-19 EMERGENCY - None.

Assistant City Manager Thompson responded to Councilmember inquiries.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
None.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:33 p.m. to the next regularly scheduled meeting of the City Council on January 25, 2022.

Approved On: February 8, 2023
____________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
OPEN SESSION:

THIS MEETING IS OPEN TO THE PUBLIC IN

PERSON AND VIA THE ZOOM LINKS BELOW
6:00 PM
PUBLIC PARTICIPATION:

City Council welcomes your interest, attendance, and participation at meetings.

Attendees may join in-person at the Cloverdale Performing Arts Center - 209 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1-(669) 900-6833, both using Meeting ID: 886 4841 6804, or directly at https://us02web.zoom.us/j/88648416804?pwd=QjFHTkt1TGIwMVN4V1lQR0FLRmw1UT09.

Regular City Council meetings are also streamed on YouTube via live webcast at cloverdale.net/youtube.

Members of the public can provide comment on an agenda item in-person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Mayor or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial*9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Please note the Council is unable to respond directly to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note, all written comments received are considered public records and subject to disclosure under the California Public Records Act.

Council may recess for breaks and agenda items may be taken out of order.

Members of the City Council may participate in the meeting in person or via Zoom consistent with the provisions of Assembly Bill 361 amending the Brown Act.

AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JANUARY 11, 2023

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 A. OPENING PUBLIC SESSION
Call to Order
Pledge of Allegiance
Roll Call
Conflict of Interest Declaration
Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS:

Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this Eme.

Members of the public have the right to speak on any item on the Council Agenda at the Eme the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are typically allotted to each speaker.

C. COMMUNICATIONS
Council may discuss at this Eme wriFen communications sent to Councilmembers since the last council meeEng.

Written communications to be discussed will be listed below, if any.

D. PROCLAMATIONS/PRESENTATIONS
D.1 Student Liaison Report
E. CONSENT CALENDAR:

All items under the Consent Calendar will be considered together by one acEon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

E.1 Minutes Approval - December 14, 2022
Recommended Action(s):

Approve the December 14, 2022 Draft Minutes
E.2 Authorizing Remote Teleconference Meetings of the City in Compliance with Assembly Bill 361.

Recommended Action(s):

Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale Authorizing Remote Teleconference Meetings of the City of Cloverdale of the City in Compliance with Assembly Bill 361.”
E.3 Appointment to the North Council seat on the Sonoma County Continuum of Care Board.

Recommended Action(s):

Approve the appointment of Margaret Sluyk, The Chief Executive Officer of Reach for Home to the North County seat on the Sonoma County Continuum of Care Board and Stephen Sotomayor, the City of Healdsburg’s Housing Administrator as the alternate.

E.4 Appointment of Ms. Carol Pigoni-Giovanatto as the City of Cloverdale’s Representative on the Marin/Sonoma Mosquito and Vector Control District Board of Trustees.

December 14, 2022 - Draft Minutes
Agenda Report
Attachment 1 - Resolution
Agenda Report
Attachment 1 - Letter of Interest from Margaret Sluyk
2 Recommended Action(s):

Adopt a resolution entitled, “A Resolution Of The City Council Of The City Of Cloverdale Appointing Ms. Carol Giovanatto To Serve As Cloverdale’s Representative On Marin/Sonoma Mosquito & Vector Control District.”
E.5 Professional Services Agreement with West Yost & Associates, Inc. to prepare a water system hydraulic evaluation for replacement of the Southcrest Reservoir.

Recommended Action(s):

Adopt a resolution entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Professional Services Agreement with West Yost & Associates, Inc. to prepare a water system hydraulic evaluation for replacement of the Southcrest Reservoir.” F. PUBLIC HEARINGS
G. NEW BUSINESS
G.1 Resolution Ratifying the Director of Emergency Services’ Proclamation Declaring the Existence of a Local Emergency
Recommended Action(s):

Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale, Ratifying the Director of Emergency Services’ Proclamation declaring the Existence of a Local Emergency Related to the January Storm Event and High Risk Flood and Landslide Weather Conditions.” G.2 Review and discussion of Updated City Council 2023 Subcommittee, Joint Committee and Regional Board/Committee Appointments.

Recommended Action(s):

Review the Preference Indication Ranking Worksheet Results and finalize recommendations for Council Subcommittee, Joint Committee and Regional Board/Council Assignments, and direct staff to return with a Resolution to ratify the appointments and set the meeting dates and times at the January 25, 2023, City Council meeting.

H. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter Agenda Report
Attachment 1 - Resolution
Attachment 2 - Letter Carol Pigoni
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Scope of Work
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Emergency Proclamation
Agenda Report
Attachment 1 - Reference Resolution No. 006-2022
Attachment 2-3 - 2023 Council Preference Indication Rankings Attachment 4 - 2023 Updated Meeting Schedule - Draft
3 Finance, Administration & Police:

Last Meeting Agenda | Next Meeting - TBD
Planning & Sustainability:

Last Meeting Agenda | Next Meeting - TBD
Public Works & Facilities:

Last Meeting Agenda | Next Meeting - TBD
Joint City/Cloverdale Unified School District:

Last Meeting Agenda | Next Meeting - TBD
Homelessness Community Advisory Group:

Last Meeting Agenda | Next Meeting - TBD
I. COUNCIL REPORTS
J. INFORMATIONAL REPORTS
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
L. CITY MANAGER/CITY ATTORNEY REPORT(S)
M. STATUS UPDATES

CURRENT IMPACTS TO WATER SUPPLY
COVID-19 EMERGENCY
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
(City Council and Council Subcommittee)
O. ADJOURNMENT
To the next regular meeting of the City Council scheduled for January 25, 2022.

CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on 1) the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425, and 2) Cloverdale Performing Arts Center, 209 N. Cloverdale Blvd., Cloverdale, CA 95425; online at cloverdale.net/agendacenter and made available for public review at least 72 hours prior to the meeting as required by the Brown Act.

Date posted: 1/5/2023 Time posted: 4:15 p.m. City Clerk Signature: s/Mike Maloney

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliEes Act and Title VI, if you need special assistance to parEcipate in this meeEng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoEficaEon at least 72 hours prior to the meeEng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB343 REQUIREMENTS: Any wriEngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecEon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.
4 WAIVER WARNING: If you challenge decisions/direcEons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriFen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

TRANSCRIPTIONS: The City does not transcribe its proceedings, however, Zoom translaEon may be available upon request. Anyone who desires a verbal or wriFen record of this meeEng should arrange for an aFendant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual requesEng the recordaEon. QuesEon about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at cloverdale.net/agendacenter The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19. 5 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, DECEMBER 14, 2022
CLOSED SESSION: 5 PM
OPEN SESSION: 6 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425

CLOSED SESSION
A. OPENING CLOSED SESSION:

Call to Order - Mayor Lands called the closed session meeting to order at 5 p.m.

Roll Call - Present: Mayor Lands, Vice Mayor Wolter, Councilmembers: Cruz, Bagby, Palla - Absent: None.

Closed Session Agenda Review (Changes and/or Deletions) - None.

PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

Mayor Lands recessed the meeting to closed session at 5:01 p.m.

A.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS:
(Pursuant to Government Code Section 54956.8)
Property: APN 116-110-025, APN 116-110-024, 115-220-004 Agency negotiator: City Attorney Sanchez, City Manager Kelley, and Assistant City Manager Thompson
Negotiating parties: Johnson Michael L TR ET AL c/o Gerald Angeli Under negotiation: Price and terms of payment
Action: The item was received and filed.

Mayor Lands adjourned Closed Session at 5:29 p.m.
6 OPEN SESSION
B. OPENING PUBLIC SESSION
Call to Order - Mayor Lands called the open session meeting to order at 6:01 p.m.

Pledge of Allegiance - Mayor Lands led the pledge of allegiance.

Roll Call - Present: Mayor Lands, Vice Mayor Wolter, Councilmembers: Cruz, Palla - Absent: None.

Report out on Closed Session - None.

Conflict of Interest Declaration - None.

Agenda Review (Changes and/or Deletions) - Mayor Lands re-ordered the agenda to see item F. Consent Calendar, prior to item E. Proclamations/Presentations.

C. PUBLIC COMMENTS:

Shawn Bovee inquired on public comment availability for item H.4.

Tom Keaney, Citrus Fair CEO, introduced himself to Council.

D. COMMUNICATIONS
D.1 Alexander Valley Water District Proposal
City Manager Kelley introduced the item and Mike Martini presented.

Council provided direction to staff.

E. PROCLAMATIONS/PRESENTATIONS
Mayor Lands re-ordered item E in the following order: E.4, E.3, E.2, E.1 E.1 Service Recognition - Councilmember Cruz
Mayor Lands recognized Marta Cruz and their service to the community.

Public Comment - La Reva Myles spoke commending City Council and Councilmember Cruz.

E.2 Service Recognition - Councilmember Palla
Mayor Lands recognized Joe Palla and their service to the community.

E.3 Service Recognition - Vice Mayor Wolter
Mayor Lands recognized Gus Wolter and their service to the community.

E.4 Student Liaison Report
Student Liaison Garcia reported.

F. CONSENT CALENDAR:

Mayor Lands pulled item F.4 from the Consent Calendar at the request of Councilmember Cruz.

A motion was made by Councilmember Palla, seconded by Councilmember Bagby, to waive reading of the text and adopt items F.1-F.7, excluding item F.4, of the Consent Calendar.

ACTION: The motion carried by the following vote:

Yes (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Cruz, Palla No (0) - None
7 F.1 Approval of Minutes - November 9, 2022
ACTION: Approved as submitted.

F.2 A Resolution of the City Council of the City of Cloverdale Authorizing Remote Teleconference Meetings of the City in Compliance with Assembly Bill 361 ACTION: Resolution was adopted
RESOLUTION NO. 117-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY OF CLOVERDALE OF THE CITY IN COMPLIANCE WITH ASSEMBLY BILL 361 F.3 A Resolution Accepting the Annual AB 1600 Report of Development Impact Fee Activity for Fiscal Year 2021-2022.

ACTION: Resolution was adopted
RESOLUTION NO. 118-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ACCEPTING THE ANNUAL AB 1600 REPORT OF DEVELOPMENT IMPACT FEE ACTIVITY FOR FISCAL YEAR 2021-2022
F.5 Resolution of the City Council (1) awarding the purchase of one BC1000XL Vermeer 74hp Chipper in an amount not to exceed $67,862 to Jet Equipment Corporation and (2) awarding purchase of a 2022 Chevrolet Silverado 3500HD not to exceed $91,013 to Dublin Chevrolet the FY 2022-23 Budget contains $140,000 for both items, leaving a shortfall of $32,875 (includes 10% contingency) to be covered by the Parks & Rec Impact Fee Fund.

ACTION: Resolution was adopted
RESOLUTION NO. 119-2022 ENTITLED: RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A PURCHASE AGREEMENT WITH DUBLIN CHEVROLET IN THE AMOUNT OF $91,013 FOR THE PURCHASE OF ONE 2022 CHEVROLET SILVERADO 3500HD AND A PURCHASE AGREEMENT WITH JET EQUIPMENT CORPORATION IN AN AMOUNT NOT TO EXCEED $67,862 FOR THE PURCHASE OF A BC1000XL VERMEER 74HP CHIPPER AND APPROVAL OF A BUDGET AMENDMENT IN THE AMOUNT OF $34,762 TO COVER A 10% CONTINGENCY AND HIGHER THAN

BUDGETED EXPENSES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID PURCHASE F.6 Resolution No. SA 001-2022 of the Cloverdale Community Development Successor Agency, Adopting the Recognized Obligation Payment Schedule 23-24 for the Period July 1, 2023 to June 30, 2024, and Administrative Budget for Fiscal Year 2023-24 ACTION: Resolution was adopted
RESOLUTION NO. SA 001-2022 ADOPTING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 23-24 FOR THE PERIOD JULY 1, 2023 TO JUNE 30, 2024, AND THE SUCCESSOR AGENCY’S ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2023-24
8 F.7 Resolution Approving the City of Cloverdale’s Records Retention Schedule ACTION: Resolution was adopted
RESOLUTION NO. 120-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE UPGRADING ITS RECORDS MANAGEMENT PROGRAM, INCLUDING ITS

RECORDS RETENTION POLICIES
F.4 Memorandum of Understanding between the City of Cloverdale and Cloverdale Unified School District for a School Resource Officer
Councilmember Cruz and Palla commented on the item.

ACTION: A motion was made by Vice Mayor Wolter, seconded by Councilmember Palla, to waive reading of the text and adopt:

RESOLUTION NO. 121-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF

CLOVERDALE AND CLOVERDALE UNIFIED SCHOOL DISTRICT FOR A SCHOOL RESOURCE

OFFICER AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Palla No: (1) Councilmember Cruz

Absent: (0) None
Councilmember Cruz left the meeting at 6:44 p.m.

G. PUBLIC HEARINGS
G.1 Adoption of the 2022 California Building Standards Codes and the 2022 Fire Code by Reference and amending Title 15, “Buildings and Construction” of the Cloverdale Municipal Code.

Mayor Lands introduced the item, and Assistant City Manager Thompson presented the second reading of the ordinance.

Mayor Lands opened and closed the Public Hearing at 6:45 p.m.

ACTION: A motion was made by Councilmember Bagby, seconded by Councilmember Palla, to waive reading of the text and adopt:

ORDINANCE NO. 750-2022 ENTITLED: ORDINANCE OF THE CITY OF CLOVERDALE REPEALING AND REPLACING CLOVERDALE MUNICIPAL CODE CHAPTERS 15.00 THROUGH 15.18 AND ADOPTING BY REFERENCE THE 2022 CALIFORNIA BUILDING STANDARDS CODE, TITLE 24; THE 2022 CALIFORNIA ADMINISTRATIVE CODE (PART 1) INCLUDING TABLES; THE 2022 CALIFORNIA BUILDING CODE (PART 2) INCLUDING TABLES AND APPENDICES C, I, J, O AND P; THE 2022 CALIFORNIA RESIDENTIAL BUILDING CODE (PART 2.5) INCLUDING TABLES AND APPENDICES AH, AQ, AS, AX, AND AZ; THE 2022 CALIFORNIA ELECTRICAL CODE (PART 3) 9 INCLUDING TABLES AND APPENDICES A, B, C, F, AND G; THE 2022 CALIFORNIA MECHANICAL CODE (PART 4) INCLUDING TABLES AND APPENDICES B, C AND F; THE 2022 CALIFORNIA PLUMBING CODE (PART 5) INCLUDING TABLES AND APPENDICES A, B, C, D, G, I, J AND K; THE 2022 CALIFORNIA ENERGY CODE (PART 6) INCLUDING TABLES AND APPENDIX 1-A; THE 2022 CALIFORNIA HISTORICAL BUILDING CODE (PART 8) INCLUDING TABLES AND APPENDIX A; THE 2022 CALIFORNIA FIRE CODE (PART 9) WITH APPENDICES, STANDARDS AND NFPA STANDARDS BY REFERENCE; THE 2022 CALIFORNIA EXISTING BUILDING CODE (PART 10) INCLUDING TABLES AND APPENDIX A, CHAPTERS A1 THROUGH A5 ; THE 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE (PART 11) INCLUDING TABLES AND APPENDICES A4 AND A5; THE 2022 CALIFORNIA REFERENCED STANDARDS CODE (PART 12 OF TITLE 24) INCLUDING TABLES; AND THE 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE.

The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Palla

Absent: (1) Councilmember Cruz
H. NEW BUSINESS
H.1 Consider adopting a Resolution approving an Individual At-Will Employment Agreement with Derrick Montanye for the position of Public Works Director for the City of Cloverdale City Manager Kelley introduced the item and Derrick Montanye addressed Council.

ACTION: A motion was made by Councilmember Palla, seconded by Councilmember Bagby, to waive reading of the text and adopt:

RESOLUTION NO. 122-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING AN AT-WILL EMPLOYMENT AGREEMENT WITH DERRICK MONTANYE

FOR THE CITY OF CLOVERDALE PUBLIC WORKS DIRECTOR AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY.

The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Palla

Absent: (1) Councilmember Cruz
H.2 Adopting the Official Canvass of the Votes Cast at the General Municipal Election Held on November 8, 2022, for Ballot Measure K, To Prohibit the Sale of Fireworks, and the Election of Three Members of the City Council and the City Treasurer; Declaring the Election of Such Council Members and Declaring the Results of Said Election and Such Other Matters as Provided by Law.

Mayor Lands introduced the item.

ACTION: A motion was made by Councilmember Palla, seconded by Councilmember Bagby, to waive reading of the text and adopt:

RESOLUTION NO. 123-2022 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE, ADOPTING THE OFFICIAL CANVASS OF THE VOTES CAST AT THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022, FOR BALLOT MEASURE K, TO PROHIBIT 10 THE SALE OF FIREWORKS, AND THE ELECTION OF THREE MEMBERS OF THE CITY COUNCIL AND THE CITY TREASURER; AND DECLARING THE ELECTION OF SUCH COUNCIL MEMBERS AND

DECLARING THE RESULTS OF SAID ELECTION AND SUCH OTHER MATTERS AS PROVIDED BY LAW.

The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Palla

Absent: (1) Councilmember Cruz
Mayor Lands recessed the meeting at 6:57 p.m. and reconvened the meeting at 7:11 p.m.

H.3 Council Reorganization

Councilmember Lands introduced the item.

City Clerk Maloney swore newly elected Councilmembers Morgenstern, Wolter, and Wheeler into office and they joined Councilmembers Bagby and Lands at the dais.

H.4 Selection of Mayor & Vice Mayor
Councilmember Lands introduced the item.

Election of Mayor:

ACTION: Councilmember Wolter nominated Councilmember Lands to the position of Mayor. Councilmember Wheeler seconded the nomination.

Public Comment:

La Reva Myles requested consideration of Councilmember Bagby for the position of Mayor.

Angela Cordova requested consideration of Councilmember Lands for the position of Mayor.

Shawn Bovee requested consideration of Councilmember Lands or an alternate.

City Manager Kelley informed the council of multiple late correspondence received.

The nomination carried by the following vote:

Yes: (4) Councilmember Lands, Councilmembers: Morgenstern, Wheeler, Wolter No: (1) Councilmember Bagby.

Election of Vice Mayor:

ACTION: Councilmember Wheeler nominated Councilmember Wolter to the position of Vice Mayor. Councilmember Morgenstern seconded the nomination.

Public Comment:

La Reva Myles requested consideration of Councilmember Bagby for the position of Vice Mayor.

The nomination carried by the following vote:

Yes: (4) Mayor Lands, Councilmembers: Morgenstern, Wheeler, Wolter No: (1) Councilmember Bagby.
11 H.5 Review and discussion of Updated City Council 2023 Subcommittee, Joint Committee and Regional Board/Committee Appointments
City Manager Kelley introduced the item and responded to Councilmember inquiries and comments.

I. SUBCOMMITTEE REPORTS
No additional reports.

Finance, Administration & Police:

Last Meeting Agenda | Next Meeting - February 6, 2023 (January 2, 2023 Cancelled) Planning & Sustainability:

Last Meeting Agenda | Next Meeting - February 21, 2023 (December 20, 2022 Cancelled) Public Works & Facilities:

Last Meeting Agenda | Next Meeting - January 24, 2023
Joint City/Cloverdale Unified School District:

Last Meeting Agenda | Next Meeting - January 16, 2023
Homelessness Community Advisory Group:

Last Meeting Agenda | Next Meeting - January 10, 2023
J. COUNCIL REPORTS
None.

K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

L. CITY MANAGER/CITY ATTORNEY REPORT(S)
City Manager Kelley reported.

Councilmember Bagby acknowledged Staff.

City Attorney Sanchez reported.

M. STATUS UPDATES
CURRENT IMPACTS TO WATER - City Manager Kelley reported.

SUPPLY COVID-19 EMERGENCY - City Manager Kelley reported.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
None.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:45 p.m. to the meeting of January 11, 2023.

Approved On: January 11, 2023
_____________________
Mike Maloney, City Clerk
12 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.2
January 11, 2023
Agenda Section:

Consent
Staff Contact:

Jose M. Sanchez, City Attorney
Agenda Item Title:

A Resolution of the City Council of the City of Cloverdale Authorizing Remote Teleconference Meetings of the City in Compliance with Assembly Bill 361
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale Authorizing Remote Teleconference Meetings of the City of Cloverdale of the City in Compliance with Assembly Bill 361.” ________________________________________________________________________________________ Background:

All meetings of the City Council and the City’s other legislative bodies are open and public, as required by the Ralph M. Brown Act, Government Code section 54950 et seq., so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business. On March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow local legislative bodies to conduct meetings telephonically or by other means in order to slow the spread of COVID-19. As a result of Executive Order N-29-20, staff set up virtual meetings for all City Council meetings and other City legislative bodies. On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which, effective September 30, 2021, ended the provisions of Executive Order N-29-20 that allowed local legislative bodies to conduct meetings telephonically or by other means.

On September 16, 2021, Governor Newsom signed Assembly Bill 361 (2021) (“AB 361”), which allows for local legislative bodies to continue to conduct meetings via teleconferencing under specified conditions and includes a requirement that legislative bodies make specified findings. AB 361 took effect upon the expiration of Executive Order N-29-20 on October 1, 2021. AB 361 allows a local agency legislative body to hold a meeting utilizing teleconferencing without complying with the standard teleconferencing requirements if the Governor has proclaimed a State of Emergency and if the local Public Health Officer recommends social distancing measures to protect the public’s health and safety during local government meetings. These conditions currently exist.
________________________________________________________________________________________ Summary:

Governor Newsom’s March 4, 2020 Proclamation of Emergency related to the COVID-19 pandemic, which is still in effect. In addition, the Sonoma County Public Health Officer continues to recommend teleconferencing or social distancing to protect the public’s health and safety during local government meetings.

The attached Resolution makes the findings to confirm the current conditions to allow continued teleconference meetings pursuant to AB 361 for the City Council and other legislative bodies of the City. The attached Resolution will become effective upon adoption. This will allow members of the public to safely observe and participate in local government meetings during the continued pandemic. 13 City Council
January 11, 2023
Item No. E.2

If a meeting is held via teleconference under AB 361, the following requirements apply:

1. Notices and agenda requirements remain the same under the Brown Act;

2. No physical location is required for public attendance or public comment. However, the public must be able to access and participate in the meeting through a call-in or an internet-based service, and instructions for how to participate must appear in the posted notices or agenda;

3. Teleconference meetings must protect the statutory and constitutional rights of the parties and the public;

4. If there is any disruption of the call-in or internet-based service, the agency must suspend the meeting until the problem is fixed;

5. Legislative bodies may allow public comments to be submitted prior to a meeting but must also allow the public to participate in real time through call-in or internet-based service;

6. If an internet-based service requires registration through a third-party, individuals can be required to register with the third-party to participate in the meeting; and

7. When providing a public comment period, whether after each item or during a general comment period, a legislative body must allow reasonable time for members of the public to comment and must also include reasonable time for members to register with a third-party host if applicable.

In order to continue to hold remote meetings, the City Council may declare every 30 days that they have reconsidered the state of emergency conditions and either (i) the state of emergency continues to directly impact the ability of the members to meet safely in person, or (ii) state or local officials continue to impose or recommend measures to promote social distancing. The City Council may also readopt their original findings under AB 361 to hold remote teleconference meetings if more than 30 days have passed. ________________________________________________________________________________________ Alternative Options:

1. Do not adopt the Resolution authorizing continued remote meetings. ________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

Continued remote access to City Council meetings will continue current additional expenses. ________________________________________________________________________________________ Attachments:

1. Resolution
14 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XXX-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY IN COMPLIANCE WITH ASSEMBLY BILL 361 WHEREAS, the City of Cloverdale (the “City”) is committed to preserving and promoting public access and participation in meetings of the legislative bodies; and WHEREAS, all meetings of the City are open and public, as required by the Ralph M. Brown Act (Cal. Gov.

Code §54950 – 54963), so that any member of the public may attend, participate, and watch the City conduct their business; and
WHEREAS, the Ralph M. Brown Act makes provisions for remote teleconferencing participation in local government meetings, without compliance with the requirements of Government Code Section 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for a broader spread of the novel coronavirus disease (“COVID19”); and WHEREAS, on March 18, 2020, the City Council adopted Resolution Number 032-2020, ratifying the proclamation of a local emergency by the Director of Emergency Services due to COVID-19; and WHEREAS, on March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow local legislative bodies to conduct meetings telephonically or by other means; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21, which, effective September 30, 2021, repealed the provisions of Executive Order N-29-20 that allowed local legislative bodies to conduct meetings telephonically or by other means; and WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (2021) (“AB 361”), which allows for remote teleconferencing participation in meetings by members of a legislative body without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition of AB 361 is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and
WHEREAS, AB 361 further requires that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and
WHEREAS, the City may make certain findings within thirty (30) days to continue teleconferencing under Government Code section 54953(e)(3), including reconsideration of the State of Emergency declared by the Governor pursuant to Government Code section 8625, and state or local officials continue to impose or recommend measures to promote social distancing; and 15 WHEREAS, the State of Emergency declared by the Governor pursuant to Government Code section 8625 continues to be in effect; and
WHEREAS, the Sonoma County Public Health Officer continues to recommend teleconferencing or social distancing during public meetings of all legislative bodies to protect the community’s health against the spread of COVID-19; and
WHEREAS, the City Council, acting for itself and for the benefit of all of the City’s commissions, committees, and other bodies (collectively referred to as the “Legislative Bodies”), does hereby find that the Legislative Bodies shall conduct their meetings without compliance with Government Code section 54953(b)(3), as authorized by Government Code section 54953(e), and that the Legislative Bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in Government Code section 54953(e)(2) as a consequence of the ongoing state of emergency and the continued social distancing measures recommended by local officials.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLOVERDALE AS FOLLOWS:

Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Current Conditions Authorize Teleconference Public Meetings of the Legislative Bodies. Based on the California Governor’s continued declaration of a State of Emergency and the Sonoma County Public Health Officer’s recommendation to continue teleconferencing or social distancing during public meetings, the City Council finds that the conditions exist pursuant to Government Code section 54953(e)(1) to allow Legislative Bodies to use teleconferencing to hold public meetings in accordance with Government Code section 54953(e)(2) to ensure members of the public have continued access to safely observe and participate in local government meetings.

Section 3. Authorize Legislative Bodies to Conduct Teleconference Meetings. The Legislative Bodies are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.

Section 4. Effective Date. This Resolution shall take effect immediately upon its adoption.

REGULARLY PASSED AND ADOPTED by the City Council of the City of Cloverdale on this 11th day of January, 2023 by the following vote:

AYES: (0)
NOES: (0)
ABSTAIN:(0)
ABSENT: (0 )
APPROVED: ATTEST:
_______________________ ____________________________
Todd Lands, Mayor Mike Maloney, City Clerk
16 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.3
January 11, 2023
Agenda Section:

Consent
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Appointment to the North Council seat on the Sonoma County Continuum of Care Board _______________________________________________________________________________________ Recommended Council Action(s):

Approve the appointment of Margaret Sluyk, The Chief Executive Officer of Reach for Home to the North County seat on the Sonoma County Continuum of Care Board and Stephen Sotomayor, the City of Healdsburg’s Housing Administrator as the alternate.
________________________________________________________________________________________ Background:

The Sonoma County Continuum of Care (CoC) is the regional body with lead responsibility for addressing homelessness. Its roles include allocating Federal and state funding, setting policy (such as prioritizing who has access to shelter), and selecting the Lead Agency responsible for homelessness services in the County of Sonoma (the organization to manage programs, funding, and data).

The Sonoma County CoC Charter provides for both elected and appointed positions to serve on the CoC Board. Elected members are selected by the membership of the CoC through a vote that took place on December 15, 2022, whereas appointed members are chosen by organizations. One of the appointed positions is a North County representative that is selected by the Cities of Cloverdale and Healdsburg and the Town of Windsor.

In January 2022, the City/Town Councils of Healdsburg, Cloverdale and the Town of Windsor appointed Stephen Sotomayor, the City of Healdsburg’s Housing Director to serve on the CoC Board. Director Sotomayor previously served as an at-large member elected from the CoC membership and has served a total of twoyears on the CoC Board.

The Continuum of Care Board has requested that seats that require appointment have final nominations in to the CoC staff in time for the first meeting of the CoC in January. While appointed board members do not have term-limits, it is recommended that the Cities/Town Councils revisit this appointment on an annual basis ________________________________________________________________________________________ Summary:

The CoC recently approved a new Charter which includes a permanent seat for the North County of Sonoma, appointed by the Cities of Cloverdale and Healdsburg and the Town of Windsor. The appointment to that seat is to be made jointly by the three City/Town Councils. There are no restrictions on the appointee; it can be a Councilmember, staff person, or member of the community. The cities may also select an alternate member. The full roster of seats for the CoC Board is below:
17 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 11, 2023
Item No. E.3

Membership Positions on the CoC Board
Appointed Santa Rosa
Appointed Petaluma
Appointed North County; appointed by Healdsburg, Cloverdale & Windsor City/Town Councils
Appointed West County; appointed by Sebastopol City Council Appointed Sonoma Valley; appointed by Sonoma City Council Appointed Rohnert Park/Cotati; appointed by City Councils Appointed Board of Supervisors
Appointed County Safety Net Departments
Appointed Largest Homeless Service Provider
Elected Elect by Lived Experience group or CoC Voting Members Elected Elect by Youth Advisory Board or CoC Voting Members Elected Second homeless services provider
Elected Licensed Health Care Organization
Elected Advocate
Elected At Large (2 Membership Positions)
Elected Funder
Currently Stephen Sotomayor, the City of Healdsburg’s Housing Director serves in this position with the Town of Windsor’s former Vice-Mayor, Ester Lemus serving as the alternate. Both have completed a one-year term on the CoC Board, and it is recommended that the City/Town Councils consider new appointments to these positions.

During this term, Director Sotomayor was the Co-Chair of the Strategic Planning Committee, which has finalized the Continuum of Care’s Strategic Plan and helped develop several funding policies that will create more opportunities for independent cities to access state and federal funding. Director Sotomayor also worked with the Board to help develop a new Governance Charter, the inclusion of a Lived-Experience Advisory Board, and the selection of a new provider to oversee the Coordinated Entry System The City Managers from the cities of Healdsburg and Cloverdale and the Town of Windsor conferred in advance on this matter and recommend the nomination of Margaret Sluyk, Chief Executive Officer of Reach for Home, for consideration to each of their respective City/Town Councils for a one-year term in this role.

Margaret already serves on the CoC Board as an elected board member under the Advocate Seat and is currently not up for re-election to this position. In addition, Ms. Sluky has been an active participant on the City’s Homeless Community Advisory Group and participated in the City’s Homelessness Strategic Planning process.
18 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 11, 2023
Item No. E.3

In her capacity as CEO of Reach for Home, an organization with the mission of ending homelessness in Northern Sonoma County, Margaret brings a wealth of knowledge and experience in working with the North County cities. Her previous experience on the CoC Board positions her to best represent the interests of our region, city, and of those experiencing homelessness in our County.

In addition, Staff is also recommending that the City Council support the nomination of the Stephen Sotomayor to serve as the alternate member for the North County seat on the CoC Board. Alternates are only needed in the event of a proxy vote or an absence of the primary member.

It is important to note that the time commitment expected of CoC Board members is substantial. The CoC holds meetings monthly that typically take a full afternoon. It also holds occasional special meetings which can be several hours in length. Much of its work is done through committees, each of which meets once or twice a month for several hours. CoC Board members can expect to hear with some frequency from advocates, providers, or others. The topic of homelessness is also highly complex, with a significant learning curve required to be an effective Board member.

At the end of one year, the City/Town Councils may appoint a new member to represent the North County in alignment with annual elections of CoC Board members, if desired. ________________________________________________________________________________________ Alternative Options:

1. Nominate an alternative appointment to the CoC Board; or

2. Provide alternative direction to staff
________________________________________________________________________________________ Subcommittee Recommendation:

None.
________________________________________________________________________________________ Budget/Financial Impact: None.
________________________________________________________________________________________ Attachments:

1. Letter of Interest from Margaret Sluyk
19 December 15, 2022
RE: Letter of Interest for Appointment to the Sonoma County Continuum of Care Board of Directors Dear Honorable Mayors and Council Members:

I write to express interest in being appointment to the North County Seat on the Sonoma County Continuum of Care (CoC) Board of Directors representing the area including Cloverdale, Healdsburg, and Windsor. Over the past two years I have served as an elected Advocacy member on the CoC Board. During my time on the board, I have consistently worked to represent the needs of the Northern Sonoma County area. During this time, I have seen system-wide successes and huge strides, but there is more work to be done and I’m respectfully seeking an appointment to the CoC Board.

Over the past two years that I served on the CoC Board I helped with the accomplishment of many milestones that had a significant impact on Northern Sonoma County. I served on the Coordinated Entry Committee, the Homeless Management Information System Committee, Shelter Standards Committee and recently the Funding and Evaluation Committee. Each of these separate committees helped improve various areas of the homeless system of care. In addition, I lead efforts to start the first Sonoma County Service Provider Roundtable, which gives Service Providers a collective voice at the CoC Board on all issues including funding, evaluation, HUD guidelines, Coordinated Entry, salary alignment and other items that we see impacting our ability to house unsheltered individuals.

I have extensive experience in leadership in both corporations and non-profits, strategic planning, data analysis, building consensus and bringing teams of people together for a common goal. As Chief Executive Officer of Reach for Home, I know the challenges we are facing in getting people housed and have a commitment to doing the hard work to overcome these barriers.

We are in an amazing place and time in Sonoma County and specifically Northern Sonoma County with the opening of the L & M Village and new affordable units in both Healdsburg, Cloverdale and potentially Windsor. We CAN reach functional zero if this momentum continues. To make this goal a reality, I will continue to listen to any additional issues or items that need to be addressed and will work towards making sure these concerns are a part of solutions and decisions. Each city is different and has specific strategies and needs and each city is an important and integral piece to solving this complex issue.

Thank you so much for your consideration, I would be honored to serve as the Northern Sonoma County member of the Sonoma County CoC Board.

With Gratitude,
Margaret T. Sluyk
Chief Executive Officer
Reach for Home
20 City Council/Successor Agency
Agenda Item Summary Agenda Item: E.4
Meeting Date: January 11, 2023
Agenda Section:

Consent
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Appointment of Ms. Carol Pigoni-Giovanatto as the City of Cloverdale’s Representative on the Marin/Sonoma Mosquito and Vector Control District Board of Trustees
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a resolution entitled, “A Resolution Of The City Council Of The City Of Cloverdale Appointing Ms. Carol Giovanatto To Serve As Cloverdale’s Representative On Marin/Sonoma Mosquito & Vector Control District.” ________________________________________________________________________________________ Background:

The City of Cloverdale is a member jurisdiction of the Marin/Sonoma Mosquito and Vector Control District (“District’). The District is governed by a 24 seat Board of Trustees. The District’s governing law is the California State Health and Safety Code, which sets forth that each member jurisdiction may appoint one member of the Board of Trustees. Said member must be an elector for the City from which he/she is appointed and a resident of the portion of the City within the District. On December 11, 2018, the City Council adopted Resolution No. 091-2018 appointing Carol Giovanatto to the District Board of Trustees for a fouryear term. ________________________________________________________________________________________ Summary:

The current term of Carol Giovanatto, the City of Cloverdale representative to our District's Board of Trustees, expires December 31, 2022. While it is no longer mandated that you appoint a representative to our Board {Health and Safety Code SB 1588, Article 3, Section 2022 (d)), it is the intent of the Legislature that persons appointed to Boards of Trustees have experience, training, and education in fields that will assist in the governance of the District. Long time Cloverdale resident Ms. Carol Pigoni-Giovanatto has stated that she is interested in being reappointed by the City of Cloverdale to the District Board of Trustees for a four-year term. Carol has a broad professional background and experience in local government and is a qualified resident of the City of Cloverdale. If reappointed to the Board of Trustee’s, Carol will serve a four-year term.
________________________________________________________________________________________ Options:

1. Reject the resolution; or

2. Provide alternative direction to City Staff
________________________________________________________________________________________ Subcommittee Recommendation:

None
________________________________________________________________________________________ Budget/Financial Impact:

None
________________________________________________________________________________________ Attachments:

1. Resolution

2. Mosquito & Vector Control Letter
21 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XXX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPOINTING MS. CAROL GIOVANATTO TO SERVE AS CLOVERDALE’S REPRESENTATIVE ON MARIN/SONOMA MOSQUITO & VECTOR CONTROL DISTRICT WHEREAS, the Marin/Sonoma Mosquito & Vector Control District, hereinafter District, is governed by a Board of Trustees for which there are 24 seats; and
WHEREAS, the California State Health and Safety Code is the District’s main governing law, and the Health and Safety Code specifies that each member of the Board of Trustees is appointed by the member jurisdiction’s governing body, and said member shall be an elector of the City from which he/she is appointed, and a resident of that portion of the City which is in the District; and WHEREAS, the first term of any trustee shall not exceed two years, and each subsequent reappointment, if any, may be for a term of two or four years at the discretion of the appointing power; and WHEREAS, in the event of the resignation, death or disability of any member of the Board of Trustees, his/her successor shall be appointed by the governing body, which appointed him/her; and WHEREAS, on August 9th, 2016 the City Council of the City of Cloverdale adopted Resolution No. 060-2016 appointing Carol Giovanatto to the District Board of Trustees for a two-year term; and WHEREAS, on December 11, 2018, the City Council of the City of Cloverdale adopted Resolution No. 091-2018 reappointing Carol Giovanatto to the District Board of Trustees for a four-year term; and WHEREAS, Ms. Carol Giovanatto has stated that she is interested in being reappointed to the District Board of Trustees to represent the City of Cloverdale for a four-year term; and WHEREAS, Ms. Carol Giovanatto has a broad professional background and experience in local government; and WHEREAS, Ms. Carol Giovanatto is a qualified resident and elector of the City of Cloverdale.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Cloverdale hereby appoints Ms. Carol Giovanatto to be Cloverdale’s voting representative on the District’s Board of Trustees effective January 1, 2023 for a four-year term.

It is hereby certified that the foregoing Resolution No. xxx-2023 was duly introduced and adopted as amended by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of January 2023, by the following voice vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
_________________________ _________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
22 595 Helman Lane
Cotati, CA 94931

1.800.231.3236 or 707.285.2200
707.285.2210 fax
www.msmosquito.com
Philip D. Smith
District Manager

BOARD OF TRUSTEES
Laurie Gallian,
President
Sonoma
Richard Snyder,
1 st Vice President
Belvedere
Carol Pigoni,
2 nd Vice President
Cloverdale
Ranjiv Khush,
Secretary
San Anselmo
Tamara Davis
Sonoma County At Large
Diana Rich
Sebastopol
Pamela Harlem
San Rafael
Shaun McCaffery
Healdsburg
Herb Rowland Jr.

Novato
Gail Bloom
Larkspur
Morgan Patton
Marin County at Large
Art Deicke
Santa Rosa
Ed Schulze
Marin County At Large
David Witt
Mill Valley
Susan Hootkins
Petaluma
Bruce Ackerman
Fairfax
Evan Kubota
Windsor
Cathy Benediktsson
Tiburon
Veronica Siwy
Rohnert Park
November 3, 2022
Dear Mike Maloney:

The current term of Carol Pigoni, the City of Cloverdale representative to our District’s Board of Trustees, will expire December 31, 2022. While it is no longer mandated that you appoint a representative to our Board {Health and Safety Code SB 1588, Article 3, Section 2022 (d)}, it is the intent of the Legislature that persons appointed to Boards of Trustees have experience, training, and education in fields that will assist in the governance of the District.

The following information is sent to assist your elected officials in the appointment process. California Health and Safety Code SB 1588 Section 2022 (a) Each person appointed by a board of supervisors to be a member of a board of trustees shall be a voter in that county and a resident of that portion of the county that is within the district.

Section 2024 (a) The term of office for a member of the board of trustees shall be for a term of two (2) or four (4) years at the discretion of the appointing authority.

Section 2023 (c) At the first meeting of the initial board of trustees, the trustees shall classify themselves by lot into two classes, as nearly equal as possible. The term of office of the class having the greater number shall expire at noon on the first Monday in January that is closest to the second year from the appointments made pursuant to Section 2021. The term of office of the class having the lesser number shall expire at noon on the first Monday in January that is closest to the first year from the appointments made pursuant to Section 2021.

If you have any questions please feel free to contact me at (707) 285-2200.

Thank you for your prompt consideration of this matter.

Respectfully,
Dawn Williams
Confidential Administrative Assistant
23 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.5
Jan. 11, 2023
Agenda Section
Consent
Staff Contact
Vanessa Apodaca, Interim City Engineer
Agenda Item Title:

Approving a Professional Services Agreement with West Yost & Associates, Inc. to prepare a water system hydraulic evaluation for replacement of the Southcrest Reservoir Recommended Council Action:

Adopt a resolution titled, “A Resolution of the City Council of the City of Cloverdale Approving a Professional Services Agreement with West Yost & Associates, Inc. to prepare a water system hydraulic evaluation for replacement of the Southcrest Reservoir.”
Summary:

The City of Cloverdale needs to replace the existing Southcrest Reservoir (also known as Cherry Creek Road Tank/Reservoir). The existing Southcrest Reservoir water tank, constructed in 1966, is the oldest tank in the distribution system, contains lead in the exterior coating, interior corrosion, and doesn’t meet current seismic or structural standards. The Southcrest Reservoir serves Zone 1 of the City’s distribution system which includes approximately 2,000 connections and accounts for 67 percent of the City’s water demand (per the City’s 2010 Water System Master Plan Update). Zone 1 has three gravity storage reservoir locations with a total of 2.5 million gallons of storage. Replacing the Southcrest Reservoir would likely include taking the tank out of service temporarily.

In April 2021, MOE Engineering Inc., completed a feasibility study for the tank. The feasibility study evaluated four alternatives, with total storage at the site ranging from 400,000 gallons to 500,000 gallons. MOE Engineering’s recommended alternative would demolish and replace the existing tank with a 500,000-gallon tank; however, City staff favors the two-tank alternatives since they afford the possibility of keeping the existing tank in service while a new tank is constructed and would provide operational redundancy for future maintenance. Further, MOE Engineering’s recommendations included updating the City’s 2010 Water System Master Plan, including hydraulic model analysis to determine if the proposed tank alternatives will operate and contribute to the City’s storage needs as desired.

A hydraulic evaluation of the existing Zone 1 water system is needed to determine impacts to the Zone 1 area in the vicinity of the tank should the existing tank need to be taken offline during construction, including meeting reliable normal demands and fire flows during construction of the preferred alternative. In addition to the hydraulic model analysis, the proposed hydraulic evaluation will include a peer review of MOE Engineering’s feasibility study to identify any data gaps or additional studies that might be required prior to tank construction, assess an implementation schedule, and identify opportunities to perform work concurrently.

Key tasks included in the preparation of a hydraulic evaluation are:

1. Evaluate ultimate Zone 1 storage needs based on the latest water system demand projections.

2. Assess whether improvements are needed to meet zone demands, including fire flow, during a construction outage.

3. Provide a peer review of the 2021 Feasibility Study to identify any other evaluation needs prior to commencing construction of the preferred alternative.

The proposal from West Yost Associates includes preparation of a storage capacity analysis, hydraulic model update and evaluation, feasibility study peer review, and preparation of a technical memorandum. The work scope also includes an optional task to provide a public meeting presentation. This proposal with a detailed

24 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 11, 2023
Item No. E.5

scope of services is attached to this staff report. The proposed not-to-exceed fee for these services is $77,700.

The Southcrest Reservoir replacement project is identified in the adopted Cloverdale Capital Improvement Plan as the “Cherry Creek Reservoir Rehabilitation” project number WA-066 for a total cost (including construction) of $1,270,000 through 2024.

The attached resolution authorizes West Yost & Associates, Inc. to prepare a water system hydraulic evaluation for replacement of the Southcrest Reservoir and authorizes the City Manager to enter into an agreement with West Yost for the work.

Alternative Options:

1. Reject recommended resolution.

2. Provide alternative direction to staff.

Budget/Financial Impact:

The proposal for the preparation of a water system hydraulic evaluation for replacement of the Southcrest Reservoir is $77,700 which would come from water impact fees.

Subcommittee Recommendation:

This item was not included in the PW Subcommittee agenda.

Attachments:

1. Resolution

2. Exhibit A - Scope of Work
25 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO XXX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST ASSOCIATES TO PREPARE A WATER

SYSTEM HYDRAULIC EVALUATION FOR REPLACEMENT OF THE SOUTHCREST RESERVOIR WHEREAS, Zone 1 of the City’s water distribution system is served by three reservoir locations with a total of

2.5 Million gallons of storage; and
WHEREAS, the Southcrest Reservoir (also referred to as the Cherry Creek Road Tank) which is part of the Zone 1 system was constructed in 1966 and requires replacement; and WHEREAS, an engineering feasibility study was conducted in 2021 by MOE Engineering which identified probable costs and included a geotechnical evaluation of the site determining tank replacement is feasible; and
WHEREAS, hydraulic evaluation of the distribution system is needed to determine impacts to the Zone 1 area in the vicinity of the tank, including meeting reliable normal demands and fire flows during construction of the preferred tank replacement alternative; and
WHEREAS, City Staff requested, and West Yost provided a proposal for professional services setting forth the scope to prepare a hydraulic evaluation for a not to exceed total of $77,700; and WHEREAS, West Yost Associates has the experience and qualifications necessary to prepare the hydraulic evaluation.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Cloverdale does hereby appoint West Yost Associates to prepare a hydraulic evaluation and authorizes the City Manager to enter into an agreement with West Yost for the work.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of January 2023, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

APPROVED: ATTESTED:
_____________________________ _____________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Attachment –
Exhibit A - West Yost & Associates, Inc. Scope of Work
26 1001 Galaxy Way
Suite 310
Concord, CA 94520
925.949.5800 phone
530.756.5991 fax
westyost.com
December 22, 2022 SENT VIA: EMAIL
David Kelley, City Manager
City of Cloverdale
124 N Cloverdale Blvd
Cloverdale, CA 95425
SUBJECT: Proposal for the Southcrest Reservoir Outage Hydraulic Evaluation Dear Mr. Kelley:

West Yost is pleased to submit this proposed scope of services and cost estimate to provide engineering services to assist the City of Cloverdale (City) in preparing a water system hydraulic evaluation for replacement of the Southcrest Reservoir in Zone 1.

OVERVIEW
Zone 1 is the primary pressure zone in the City’s water distribution system. According to the City’s 2010 Water System Master Plan Update (WSMP) the zone includes approximately 2,000 connections and accounts for 67 percent of the City’s water demand. The zone has three gravity storage reservoirs with a total of 2.5 million gallons of storage. The City is planning to replace the 200,000-gallon Southcrest Reservoir, also referred to as the Cherry Creek Road Water Tank, which does not meet current seismic or structural standards and contains lead in the exterior coating.

In April 2021, MOE Engineering Inc., completed a feasibility study for the tank. The feasibility study evaluated four alternatives, with total storage at the site ranging from 400,000 gallons to 500,000 gallons.

All alternatives include replacing the existing tank. Three alternatives would involve constructing two tanks on site. The recommended alternative would demolish and replace the existing tank with a 500,000-gallon tank. The City favors the two tank alternatives, since they afford the possibility of keeping the existing tank in service while a new tank is constructed. The purpose of this hydraulic evaluation is to determine impacts to the Zone 1 area in the vicinity of the tank, including meeting reliable normal demands and fire flows during construction of the preferred alternative. According to the City, a new 16-inch water main has been constructed that should improve flow capacity to the areas near the tank.

The City has requested a hydraulic evaluation to:
• Evaluate ultimate Zone 1 storage needs based on the latest water system demand projections;
• Assess whether improvements are needed to meet zone demands, including fire flow, during the construction outage; and
• Provide a peer review of the 2021 Feasibility Study to identify any other evaluation needs prior to commencing construction of the preferred alternative (i.e., replace the existing tank). 27 Mr. David Kelley
December 22, 2022

N-M-C-CLOVERDALE – LP – SOUTHCREST RESERVOIR

SCOPE OF SERVICES
West Yost’s proposed Scope of Services includes the following tasks:
• Task 1. Prepare Storage Capacity Analysis
• Task 2. Conduct Hydraulic Evaluation
• Task 3. Perform Feasibility Study Peer Review
• Task 4. Prepare Technical Memorandum
• Task 5. Conduct Project Management and Meetings
Each of these tasks is described below.

Task 1. Prepare Storage Capacity Analysis
West Yost will update the storage capacity analysis for Zone 1 to determine total required storage for the zone. The 2010 WSMP based the storage analysis on 2004 total production of 529 million gallons per year (MG/yr), the highest production year for the City, and a projected buildout total production of 834 MG/yr.

The 2020 UWMP indicates that water use has dropped dramatically since the early 2000’s with a total production of 369 MG in 2020,the highest recent year. The UWMP projects a total water use of 583 MG/yr by 2040, indicating that future storage needs are significantly less than identified in the 2010 WSMP and that additional storage may not be required in Zone 1.

The following work will be performed to confirm future storage needs:
• Request and review historical and projected land use and water use data; • Review storage criteria with City to determine whether 2010 WSMP criteria are appropriate or should be revised;
• Meet with City Planning to review General Plan land use and identify most likely future growth areas in Zone 1;
• Calculate demands for Zone 1 for existing and 2040 (buildout) conditions; • Calculate storage needs for existing and 2040 demands in Zone 1; and • Conduct meeting to review storage capacity results.

Task 1 Assumptions
• The analysis will rely on the 2010 WSMP or 2020 UWMP projections and appropriate 2019 land use allocations to Zone 1 – no new water use projections will be developed. • Budgeting assumes meeting to review General Plan land use will be conducted as part of the kickoff meeting. Both the kickoff meeting and storage capacity results are assumed to be virtual meetings.

Task 1 Deliverables
• West Yost will provide updated storage calculations as part of the Technical Memo (TM) described in Task 4.
28 Mr. David Kelley
December 22, 2022

N-M-C-CLOVERDALE – LP – SOUTHCREST RESERVOIR
Task 2. Conduct Hydraulic Evaluation
In this task, West Yost will utilize and update the City’s existing water system model and conduct a peak hour and minimum hour on maximum day analysis and a fire flow analysis for existing conditions to evaluate Zone 1 pressures and fire flow availability with and without the Southcrest Reservoir in service.

Although it may be possible to take the tank out of service for less than a year during construction, the analysis will conservatively assume a maximum day demand plus fire flow scenario, which would represent the worst-case condition for which demands would need to be met during construction. The following work will be performed for the hydraulic evaluation:
• Review the Zone 1 distribution system network with the City to determine pipeline improvements completed since the 2010 WSMP and current system operations; • Update hydraulic model demands, coordinate system and pipeline network to include key pipelines and/or facilities completed since the WSMP;
• Assign fire flow requirements based on land uses;
• Perform the following modeling scenarios with and without the Southcrest Reservoir in service:
— Peak hour evaluation for existing maximum day demand conditions — Minimum hour for existing maximum day demand conditions — Fire flow evaluation for existing maximum day demand conditions • Conduct a meeting to review preliminary modeling results.

Task 2 Assumptions
• City to provide current water system markups of distribution system maps showing new pipelines/facilities.
• City to provide annual average and maximum day production by zone for the last three to five years • City to provide address and annual use for the last three to five years for the 20 largest system customers.
• Meeting to present preliminary results will be a virtual meeting.

Task 2 Deliverables
• West Yost will prepare figures showing the current Zone 1 distribution system with maximum demand and fire flow results with and without Southcrest Reservoir.

Task 3. Perform Feasibility Study Peer Review
West Yost will provide a peer review of the 2021 Feasibility Study to identify any data gaps or additional studies that would be required prior to tank construction. The following work will be performed:
• Provide peer review of 2021 Feasibility Study
• Meet with City to review findings and recommendations 29 Mr. David Kelley
December 22, 2022

N-M-C-CLOVERDALE – LP – SOUTHCREST RESERVOIR
Task 3 Assumptions
• Meeting to provide peer review results will be virtual • Peer review will assess implementation schedule and identify opportunities to perform work concurrently
Task 3 Deliverables
• West Yost will document results of the peer review in the Task 4 TM.

Task 4. Prepare Technical Memorandum
West Yost will prepare a draft TM documenting the findings and recommendations from Tasks 1 through 3 for City review and comments. West Yost will address City comments on the draft TM and produce a final TM.

Task 4 Assumptions
• City to provide consolidated comments for draft TM.

Task 4 Deliverables
• West Yost will prepare an electronic copy of the draft TM for City review. • West Yost will prepare an electronic copy of the final TM incorporating City comments and up to three hard copies upon request.

Task 5. Conduct Project Management and Meetings
West Yost anticipates the following meetings with City staff:
• Kickoff meeting with City staff to review the Project and key assumptions, including land use and demand criteria to be used for storage and hydraulic evaluations and data needed for evaluations (budgeted in Task 1.)
• Meeting at the completion of Tasks 1 and 2 to review storage analysis and preliminary hydraulic modeling results (budgeted in Tasks 1 and 2). • Meeting at the completion of Task 3 peer review to discuss findings (budgeted in Task 3).

West Yost will also provide overall project management activities to keep this project on schedule and within budget. Communication of project progress will generally be provided via emails and conference calls. Monthly invoices will also be prepared and submitted.

Task 5 Assumptions
• West Yost participation in meetings will be virtual.

Task 5 Deliverables
• West Yost will provide meeting agendas and notes.
• West Yost will provide monthly invoices.
30 Mr. David Kelley
December 22, 2022

N-M-C-CLOVERDALE – LP – SOUTHCREST RESERVOIR
Optional Task 6. Provide Public Meeting Presentation
West Yost has included an optional services task to present results of the analysis at a public meeting. The following work will be performed:
• Prepare presentation summarizing results of the analysis • Review presentation with City staff
• Attend public meeting and give presentation
Task 6 Assumptions
• West Yost participation in meeting will be virtual.

Task 6 Deliverables
• West Yost will provide draft presentation.
• West Yost will provide updated presentation incorporating City comments.

PROJECT BUDGET
West Yost will perform the Scope of Services described above on a time-and-materials basis based on our 2023 Billing Rate Schedule (Attachment A) for a not-to-exceed budget of $72,800 for the base scope of services, and $4,900 for the Optional Services Task. Table 1 shows a summary of the estimated hours and budget.

Table 1. Estimated Project Hours and Budget
Task Hours Budget, dollars
Task 1. Prepare Storage Capacity Analysis 54 13,700
Task 2. Conduct Hydraulic Evaluation 104 24,100
Task 3. Perform Feasibility Study Peer Review 18 6,900
Task 4. Prepare Technical Memorandum 88 21,400
Task 5. Conduct Project Management and Meetings 22 6,700 Subtotal 242 $72,800
Optional Task 6. Provide Public Meeting Presentation 17 $4,900 Total 259 $77,700

SCHEDULE
West Yost anticipates that the evaluations and Draft TM will take approximately four (4) months to complete after notice to proceed and receipt of requested data. The Final TM will be provided two weeks after receipt of City comments.
31 Mr. David Kelley
December 22, 2022

N-M-C-CLOVERDALE – LP – SOUTHCREST RESERVOIR
We appreciate the opportunity to provide service to the City on this important project. Please contact me at (925) 408-4149 or [email protected] if you have any questions or require additional information.

Sincerely,

WEST YOST
Polly L. Boissevain, PE
Engineering Manager
RCE #36164
cc: Vanessa Apodaca, West Yost
32 West Yost 2023 Billing Rate Schedule
Attachment A
33 (Effective January 1, 2023 through December 31, 2023)*

POSITIONS

ENGINEERING
Principal/Vice President $338
Engineer/Scientist/Geologist Manager I / II $319 / $334 Principal Engineer/Scientist/Geologist I / II $288 / $307 Senior Engineer/Scientist/Geologist I / II $259 / $272
Associate Engineer/Scientist/Geologist I / II $215 / $231 Engineer/Scientist/Geologist I / II $173 / $201
Engineering Aide $101
Field Monitoring Services $125
Administrative I / II / III / IV $92 / $115 / $138 / $152

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II $332 / $334
Principal Tech Specialist I / II $305 / $315
Senior Tech Specialist I / II $279 / $291
Senior GIS Analyst $252
GIS Analyst $239
Technical Specialist I / II / III / IV $178 / $203 / $228 / $254 Technical Analyst I / II $128 / $152
Technical Analyst Intern $103
Cross-Connection Control Specialist I / II / III / IV $133 / $144 / $162 / $180 CAD Manager $201
CAD Designer I / II $156 / $176

CONSTRUCTION MANAGEMENT
Senior Construction Manager $322
Construction Manager I / II / III / IV $197 / $211 / $224 / $283 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $172 / $191 / $213 / $221 Apprentice Inspector $156
CM Administrative I / II $83 / $112
Field Services $221
2023 Billing Rate Schedule

LABOR CHARGES
(DOLLARS PER HOUR)
■ Hourly rates include Technology and Communication charges such as general and CAD computer, software, telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as Engineering Supplies, etc. will be billed at actual cost plus 15%. ■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■ Subconsultants will be billed at actual cost plus 10%. ■ Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates. ■ A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. * This schedule is updated annually Page 1 of 2 34
(Effective January 1, 2023 through December 31, 2023)*
Equipment Charges

EQUIPMENT
2" Purge Pump & Control Box $300 / day
Aquacalc / Pygmy or AA Flow Meter $28 / day
Emergency SCADA System $35 / day
Field Vehicles (Groundwater) $1 / mile
Gas Detector $80 / day
Generator $60 / day
Hydrant Pressure Gauge $10 / day
Hydrant Pressure Recorder, Impulse (Transient) $55 / day Hydrant Pressure Recorder, Standard $40 / day
Low Flow Pump Back Pack $135 / day
Low Flow Pump Controller $200 / day
Powers Water Level Meter $32 / day
Precision Water Level Meter 300ft $30 / day
Precision Water Level Meter 500ft $40 / day
Precision Water Level Meter 700ft $45 / day
QED Sample Pro Bladder Pump $65 / day
Stainless Steel Wire per foot $0 / day
Storage Tank $20 / day
Sump Pump $24 / day
Transducer Components (per installation) $23 / day
Trimble GPS – Geo 7x $220 / day
Tube Length Counter $22 / day
Turbidity Meter $30 / day
Vehicle (Construction Management) $10 / hour
Water Flow Probe Meter $20 / day
Water Quality Meter $50 / day
Water Quality Multimeter $185 / day
Well Sounder $30 / day

BILLING RATES
2023 Billing Rate Schedule
* This schedule is updated annually Page 2 of 2 35
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.1
January 11, 2023
Agenda Section:

New Business
Staff Contact:

David Kelley, City Manager
Jason Ferguson, Police Chief
Agenda Item Title:

Resolution Ratifying the Director of Emergency Services’ Proclamation Declaring the Existence of a Local Emergency
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale, Ratifying the Director of Emergency Services’ Proclamation declaring the Existence of a Local Emergency Related to the January Storm Event and High Risk Flood and Landslide Weather Conditions.” ________________________________________________________________________________________ Background:

The California Emergency Services Act and Cloverdale Municipal Code section 2.44.060 empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session and the City is affected or likely to be affected by an emergency. The Director of Emergency Services can issue such proclamation of local emergency under his own authority with Council ratification within seven (7) days thereafter. Cloverdale Municipal Code section 2.44.050 designates the City Manager as the Director of Emergency Services.

Cloverdale Municipal Code Section 2.44.020 defines an emergency as the “actual or threatened existence of conditions of disaster or extreme peril to the safety of persons and property within the city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot or earthquake, or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of this city, requiring the combined forces of other political subdivisions to combat.” On Thursday, January 4, 2023, the City Manager, acting as the Director of Emergency Services, in accordance with the California Emergency Services Act and Cloverdale Municipal Code proclaimed the existence of a local emergency within the City of Cloverdale.
________________________________________________________________________________________ Summary:

On approximately December 28, 2022, the National Weather Service issues a flood watch related to a storm events that brough rainfall to Sonoma County. On Friday, December 30th, the Sonoma County Department of Emergency Management issued notification to the Sonoma County Operational Area which includes the City of Cloverdale that Incoming storms were forecast to include upwards of 6 inches of rain, and wind gusts reaching 70mph in some areas on Tuesday 1/3 and Wednesday 1/4. On Wednesday, January 3, 2023, the City of Cloverdale was impacted by the storm event that occurred in Northern California, which resulted in localized flooding within the City, throughout Sonoma County, the Bay Area and other areas of California. 36 City Council/Successor Agency Agenda Item Summary
Special Meeting Date: January 11, 2023
Item No. G.1

The January storm event exacerbated other disaster conditions – flooding along the Russian River, rolling power outages, downed trees, high wind and high surf.. In addition, the storm event required the issuance of an evacuation notice by the Sonoma County Sheriff’s Office for area stretching from Healdsburg to Jenner due to the Russian river reaching flood stages.

On January 3, 2023, the Sonoma County Director of Emergency Management issued Proclamation of a Local Emergency for County of Sonoma due to the storm event. The Sonoma County Operational Area Emergency Operations Center was activated as of 0800 hrs on January 4, 2023. The Governor of the State of California also Proclaimed a State of Emergency exists statewide due to flooding events statewide on January 4, 2023.

The National Weather Service have advised the City of other potential weather events this week and in the immediate future that may presents new high-risk flood and landslide conditions. On-going high risk flood and landslide weather conditions weather conditions (i.e. excessive rain and high winds) necessitate the proclamation of the existence of a local emergency because the conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of the City, requiring the combined forces of other political subdivisions to combat.

The proclamation of the existence of a local emergency issued by the City Manager, acting as Director of Emergency Services, is attached as Exhibit A to the Resolution. The proclamation of a local emergency is substantiated by the State’s emergency proclamation for Sonoma County and the on-going risks presented by fire and high-risk weather conditions. In addition, the Proclamation finds that conditions of peril to the City of Cloverdale warranted and necessitated the proclamation of the existence of a local emergency.

The local emergency shall be deemed as continuing to exist until proclaimed otherwise by the City Manager/Director of Emergency. Staff will return to the City Council with a resolution to terminate the emergency as soon as conditions warrant.
________________________________________________________________________________________ Alternative Options:

1. Do not adopt the resolution, in which case the emergency proclamation will expire seven (7) days after its issuance.
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

No financial impact is anticipated from the ratification of the emergency proclamation. ________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Proclamation
37 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE RATIFYING THE DIRECTOR OF EMERGENCY SERVICES’ PROCLAMATION DECLARING THE EXISTENCE OF A LOCAL EMERGENCY RELATED TO THE JANUARY 2023 STORM EVENT AND HIGH RISK FLOOD AND LANDSLIDE WEATHER CONDITIONS WHEREAS, California Emergency Services Act and Section 2.44.060 of the Cloverdale Municipal Code empowers the Director of Emergency Servicesto proclaim the existence or threatened existence of a local emergency when the City Council is not in session and the City is affected or likely to be affected by an emergency. The Director of Emergency Services can issue such proclamation of local emergency under his own authority with Council ratification within seven (7) days thereafter; and WHEREAS, Cloverdale Municipal Code section 2.44.050 designates the City Manager as the Director of Emergency Services; and
WHEREAS, Cloverdale Municipal Code Section 2.44.020 defines an emergency as the “actual or threatened existence of conditions of disaster or extreme peril to the safety of persons and property within the city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot or earthquake, or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of this city, requiring the combined forces of other political subdivisions to combat”; and
WHEREAS, on January 5, 2023 the Director of Emergency Services declared an emergency due to conditions of extreme peril to the safety of persons and property within the City, caused by and anticipated to be caused by the January Storm Event and High Risk Flood and Landslide Weather Conditions in Sonoma County; and
WHEREAS,On approximately December 28, 2022, the National Weather Service issues a flood watch related to a series of storm events that brough rainfall to Sonoma County; and WHEREAS, On Wednesday, January 3, 2023, the City of Cloverdale was impacted by the storm event that occurred in Northern California, which resulted in localized flooding within the City, throughout Sonoma County, the Bay Area and other areas of California
WHEREAS, the January storm event exacerbated other disaster conditions – flooding along the Russian River, street closures, rolling power outages, downed trees, high wind and high surf. In addition, the storm event required the issuance of an evacuation notice by the Sonoma County Sheriff’s Office for area stretching from Healdsburg to Jenner due to the Russian river reaching flood stages; and WHEREAS, on January 3, 2023, the Sonoma County Director of Emergency Management issued Proclamation of a Local Emergency for County of Sonoma due to flooding; and WHEREAS, the Governor of the State of California Proclaimed a State of Emergency exists statewide due to flooding occurring statewide on January 4, 2023; and 38 City Council Resolution No. ___-2023

WHEREAS, the National Weather Service have advised of other weather events this week and in the immediate future that presents new high-risk fire conditions (low humidity, high temperatures, and wind events) that potentially impact operations related to the Walbridge Fire; and WHEREAS, the response to the fire events resulted in the need to activate and open the City of Cloverdale Emergency Operation Centers (EOC); and
WHEREAS, the on-going January Storm Event and High Risk Flood and Landslide Weather Conditions, warrant and necessitate the proclamation of the existence of a local emergency because the conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of the City, requiring the combined forces of other political subdivisions to combat; and WHEREAS, the City Council does hereby find that for said conditions of peril did warrant and necessitate the proclamation of the existence of a local emergency.

NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED, that the proclamation of the existence of a local emergency issued by the City Manager, acting as Director of Emergency Services, attached hereto as Exhibit A is hereby confirmed and ratified by the Cloverdale City Council; and BE IT FURTHER PROCLAIMED AND ORDERED, the proclamation of a local emergency is further substantiated by the State’s emergency proclamation for Sonoma County and the on-going risks presented by high-risk weather conditions and the sudden loss of electrical power and gas service; and BE IT FURTHER PROCLAIMED AND ORDERED, that said local emergency shall be deemed as continuing to exist until proclaimed otherwise by the Director of Emergency Services and the Cloverdale City Council.

The foregoing Resolution No. ___-2023 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of January 2023 by the following roll call vote:

AYES: (_)
NOES: (_)
ABSTAIN: (_)
ABSENT: (_)
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A - Proclamation of the existence of a local emergency issued by the City Manager 39 40
41 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.2
January 11, 2023
Agenda Section:

New Business
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Review and discussion of Updated City Council 2023 Subcommittee, Joint Committee and Regional Board/Committee Appointments
_______________________________________________________________________________________ Recommended Council Action(s):

Staff recommends that the City Council review the Preference Indication Ranking Worksheet Results and finalize recommendations for Council Subcommittee, Joint Committee and Regional Board/Council Assignments, and direct staff to return with a Resolution to ratify the appointments and set the meeting dates and times at the January 25, 2023, City Council meeting. ________________________________________________________________________________________ Background:

Cloverdale Municipal Code Chapter 2.06 describes the City Council’s subcommittee system. Municipal Code Section 2.06.040 states the following:

Each subcommittee shall consist of two city council members, with one member designated as the subcommittee chair, and the city manager. City council members shall serve a one-year term on the subcommittee, or until their successor is appointed. Subcommittee assignments and appointments will be made by the majority of the city council, which typically takes place during the first regularly scheduled city council meeting in January each year.

In addition to Council subcommittees, there are various regional boards that require the Council to formally designate a board representative. In some instances, the Regional Boards By-laws require that the primary and alternate Board appointees consist of elected officials. The Boards that require board appointments to be elected officials include Sonoma Clean Power, Sonoma County Transportation Agency and Northern Sonoma County Air Pollution Control District. Attachment 1 is the current Roster of Subcommittee, Joint Committee and Regional Board/Council Appointments and the 2022 Subcommittee Meeting Schedule. ________________________________________________________________________________________ Summary:

The City Manager distributed preference indication worksheets to the City Council at the December 9, 202 City Council meeting to facilitate the subcommittee selection process for 2023. The results of the preference forms submitted by the Councilmembers were compiled and are presented to the City Council with draft appointment recommendations. Staff recommends that the City Council review and discuss the Subcommittee (Attachment 2) and Joint Committee and Regional Board/Council Appointments (Attachment 3) to determine if any modifications to the selection recommendations or meeting dates/times are requested. Meeting Dates and Times for the Regional Boards are set by the Regional Boards. 42 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 11, 2023
Item No. G.2

The following guidelines were utilized to making draft recommendations for subcommittee appointments:
• Provide for parity in Committee roles by ensuring that all Council Members will be assigned to at least one of their first choices for committee appointments; If more than two Councilmembers identify the same first choice in committee appointments, the second highest choice will be recommended;
• Provide for continuity in committee membership by having one City Council Member remain on a subcommittee from 2022 where possible; and
• Provide for proportional Committee workload among Council Members.

The City Manager’s Subcommittee recommendations should be viewed as a starting point for the City Council’s discussion. The final determination of subcommittee and regional board appointments is at the direction of the full City Council. The final assignment list and meeting schedule recommended by the City Council at the January 11, 2023 meeting will be returned for formal adoption by resolution at the January 25, 2023, City Council meeting.
________________________________________________________________________________________ Alternative Options:

1. Discuss and update existing appointments to subcommittee, joint committee and regional/council assignments without priority ranking and direct staff to return with a Resolution to ratify the appointments and set the meeting dates and times; or

2. Provide alternative direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:

Not Applicable
________________________________________________________________________________________ Budget/Financial Impact:

None.
________________________________________________________________________________________ Attachments:

1. Reference Resolution No. 006-2022 Adopting the Roster of Subcommittee, Joint Committee and Regional Board/Council Appointments and the 2022 Subcommittee Meeting Schedule

2. Preference Indication Worksheets Ranking Results and Recommendations for Council and Joint Subcommittees

3. Completed Preference Indication Worksheets Ranking Results and Recommendations for Regional Boards

4. Draft 2023 Council Subcommittee and Joint Committee Membership and Meeting Schedule 43 44
45 46
47 48
2022 SUBCOMMITTEE AND BOARD APPOINTMENTS – COUNCIL PREFERENCE INDICATION

RANKING SUMMARY
Councilmember Name: Preference Rankings Worksheet Date: January 11, 2023 Councilmember ranking of their Subcommittee preference from 1-6 (one being the highest or most preferred) for each of the five Council subcommittees.

Council and Joint Subcommittees Numerical Preference Ranking (Submit your rankings to City Manager or City Clerk by January 2, 2023):

Subcommittee 2022 Members Bagby Lands Morgenstern Wheeler Wolter Finance & Administration & Police Wolter / Lands 1 2 6 4 2 Planning & Sustainability Bagby / Cruz 2 6 4 5 3
Public Works & Facilities Wolter / Palla 3 4 3 1 1
Joint City / Cloverdale Fire District Cruz / Bagby 6 5 5 6 6 Joint City / Cloverdale
Unified School District Lands / Palla 4 1 2 3 4
Homelessness Lands / Palla 5 3 1 2 5
Councilmember Ranking Results (To be presented by City Manager/City Clerk on 01/11/2023):

Subcommittee 2022 Members 1 2 3 4 5 6
Finance & Administration & Police Cruz / Palla Bagby Lands, Wolter Wheeler Morgenstern Planning & Sustainability Bagby / Cruz Bagby Wolter Morgenstern Wheeler Lands Public Works & Facilities Wolter / Palla Wheeler,
Wolter
Bagby
Morgenstern Lands
Joint City / Cloverdale Fire District Cruz / Bagby Lands, Morgenstern
Bagby,
Wheeler,
Wolter
Joint City / Cloverdale Unified School
District Lands / Palla Lands Morgenstern Wheeler Bagby, Wolter
Homelessness Lands / Palla Morgenstern Wheeler Lands Bagby, Wolter 49 DRAFT 2023 RECOMMENDED CITY COUNCIL SUBCOMMITTEE APPOINTMENTS AND MEETING TIMES (PRESENTED AT JANUARY 2023 CITY COUNCIL MEETING)
Subcommittee
2022
Subcommittee
Members
City Manager
Recommended
2023
Appointments
2023 City
Council
Recommended
Appointments
2022
Meeting
Dates/Times
Council
Recommended
2022 Meeting
Dates/Times
Finance & Administration &
Police Wolter / Lands Lands, Bagby
1st Tuesday,
1:30 p.m.
(Monthly)
Planning & Sustainability Bagby / Cruz Bagby, Wolter
3rd Tuesday,
1:30 p.m. (BiMonthly)
Public Works & Facilities Wolter / Palla Wolter, Wheeler 4th Tuesday,
1:30 p.m.
(Monthly)
Joint City/Cloverdale Fire
District Cruz / Bagby Combine
2nd Monday,
5:30 p.m.
(Every Four
Months)
Joint City/Cloverdale Unified
School District Lands / Palla Lands, Morgenstern
3rd Monday,
5:00 p.m. (Bi-
(Every Four
Months)
Homelessness Community
Advisory Group Lands/Palla Wheeler Morgenstern,
2nd Tuesday,
1:30 p.m.
(Monthly)
50 2023 REGIONAL BOARD APPOINTMENTS – COUNCIL PREFERENCE INDICATION WORKSHEET Regional Board / Committee 2022 Appointee Bagby Lands Morgenstern Wheeler Wolter Cloverdale Chamber of Commerce Liaison Lands, Wolter (Alt) X X X (Alt.) X Cloverdale Senior Center Lands, Wolter (Alt) X X X
Planning Commission Liaison Wolter, Vacant (Alt) X (Alt.) X Cloverdale Rancheria Tribal Council Liaison Cruz, Wolter (Alt) X X Cloverdale Regional Library Advisory Board Lands, Cruz (Alt) X League of CA Cities Board of Directors** Bagby X
League of CA Cities’ Legislative Committee** Bagby, Cruz (Alt) X Northern Sonoma County Air Pollution Control District Palla, Cruz (Alt) X X Redwood Empire Municipal Insurance Fund (REMIF/CIRA) Holmes, Kelley (Alt) Russian River Watershed Assn (RRWA) Cruz, Bagby (Alt) X X Sonoma Co. Dept. of Health Services, Health Action Council Wolter, Lands (Alt) X Sonoma Co. Mayors/Council Members Assn Legislative
Committee Bagby, Wolter (Alt)
Sonoma Co. Open Space District Advisory Board None X
Sonoma Co. Transportation Authority & Regional Climate
Protection Authority Bagby, Cruz (Alt) X
Zero Waste Sonoma Cruz, Bagby (Alt) X
Sonoma Marin Area Rail Transit (SMART)# Bagby X
Sonoma Clean Power Bagby, Cruz (Alt) X
51 * Appointment by and represents Sonoma County Mayors and Councilmember’s Association # Requires membership on SCTA / RCPA Board
** Appointment by League of CA Cities Board of Directors ++Subject to Sonoma County Mayors/Council Members Association appointment 2023 REGIONAL BOARD APPOINTMENTS – RANKING RESULTS
(Draft Recommendations by City Manager):

Regional Board / Committee 2022 Appointee
City Manager
Recommended
2023 Appointments
City Council
Recommended
2023 Appointments
Cloverdale Chamber of Commerce Liaison Lands, Wolter (Alt) Wolter, Wheeler (Alt.) Cloverdale Senior Center Cruz, Lands (Alt) Morgenstern, Lands (Alt.) Planning Commission Liaison Wolter, Vacant (Alt) Wolter, Wheeler (Alt.) Cloverdale Rancheria Tribal Council Liaison Cruz, Wolter (Alt) Morgenstern, Wheeler (alt.)
Cloverdale Regional Library Advisory Board Lands, Cruz (Alt) Morgenstern, Lands (Alt.) League of CA Cities Board of Directors** Bagby Bagby
League of CA Cities’ Redwood Empire Division Legislative Committee** Bagby, Cruz (Alt) Bagby
Northern Sonoma County Air Pollution Control District Palla, Cruz (Alt) Wheeler, Bagby (Alt.) Redwood Empire Municipal Insurance Fund (REMIF) Holmes, Kelley (Alt) Holmes, Kelley (Alt.) Russian River Watershed Assn (RRWA) Cruz, Bagby (Alt) Morgenstern, Bagby (Alt.) Sonoma Co. Dept. of Health Services, Health Action Council Cruz, Bagby (Alt) Morgenstern Sonoma Co. Mayors/Council Members Assn Legislative
Committee Bagby, Wolter (Alt) Bagby, Wolter (Alt.)
Sonoma Co. Open Space District Advisory Board ++ None Morgenstern Sonoma Co. Transportation Authority & Regional Climate
Protection Authority Bagby, Cruz (Alt) Bagby, Wheeler (Alt.) Zero Waste Sonoma County Cruz, Bagby (Alt) Bagby, Kelley (Alt.) Sonoma Marin Area Rail Transit (SMART)# Bagby Bagby
Sonoma Clean Power Bagby, Cruz (Alt) Bagby, Wolter (Alt.) 52 Draft 2023 Council, Planning Commission, Subcommittee and Joint Committee Membership and Meeting Schedule
City Council Meetings: 2nd and 4th Wednesday of Every Month – Closed Session at 5 pm/Regular 6 pm Bagby, Melanie
Lands, Todd
Cruz, Marta
Wheeler, Bryan
Wolter, Gus
January 11 and 25
February 8 and 22
March 8 and 22
April 12 and 26
May 10 and 24
June 14 and 28
July 12 (possible cancellation) and 26
August 9 and 23
September 13 and 27
October 11 and 25
November 8 and 22 (possible cancellation)
December 13 and 27 (possible cancellation)
Planning Commission Meetings: 1st Tuesday of Every Month 6:00 pm Asay
Sanders
Wagy
Hoevertsz
Spingler
Alt:

January 3
February 7
March 1
April 5
May 3
June 7
July 5 (Possible Cancellation)
August 2
September 6
October 4
November 1
December 6
Subcommittee Members Meeting Day, Time, and Location*
1st Monday at 1:30 p.m. - Monthly
Finance,
Administration &
Police
January 2nd
February 6th
March 6th
April 3rd
May 1st
June 5th
July 3rd
August 7th
September 4th (observed holiday)
October 2nd
November 6th
December 4th
3rd Tuesday at 1:30 p.m. Bi-Monthly
Planning &
Sustainability
February 21st
April 18th
June 20th
August 15th
October 17th
December 19th
4th Tuesday at 1:30 p.m. – Monthly
Public Works &
Facilities
January 24th
February 28th
March 28th
April 25th
May 23rd
June 27th
July 25th
August 22nd
September 26th
October 24th
November 28th
December 26th (Possible Cancellation)
2nd Monday at 5:30 p.m. – Every four Months
Joint City /
Cloverdale Fire
District
February 13th
June 12th
October 9th
3rd Monday at 5:00 p.m. – Bi-Monthly, school year.

Joint City /
Cloverdale Unified
School District
February 20th
April 17th
June 19th
August 21st
October 16th
December 18th
2nd Thursday – Bi-Monthly Dates and Time to be determined Sonoma County Mayor
& Councilmembers
Assoc.

February
April
June
August
October
53