Cloverdale City Council
January 25, 2023

124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE

COMMUNITY DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS WEDNESDAY, JANUARY 25, 2023
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
Call to Order - Mayor Lands called the meeting to order at 6 p.m.

Pledge of Allegiance - Mayor Lands led the pledge of allegiance.

Roll Call - Present: Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler.

Absent: None.

Conflict of Interest Declaration - None.

Agenda Review (Changes and/or Deletions) - None.

B. PUBLIC COMMENTS:

None.

C. COMMUNICATIONS
None.

D. PROCLAMATIONS/PRESENTATIONS
D.1 Student Liaison Report
Student Liaison Garcia reported.

D.2 Presentation - Russian River Watershed Association
City Manager Kelley introduced the item.

RRWA Representative Rodgers presented and responded to Councilmember inquiries and comments.

E. CONSENT CALENDAR:

ACTION: A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None
E.1 Appointing the Engineer of Work for the Cloverdale Landscaping and Lighting Assessment District for Fiscal Year 2023-24
ACTION: Resolution was adopted
RESOLUTION NO. 005-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPOINTING COASTLAND CIVIL ENGINEERING AS THE ENGINEER OF WORK FOR THE

CITY OF CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND DIRECTING THE PREPARATION AND FILING OF THE ENGINEER’S REPORT FOR FISCAL YEAR 2023-24 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972).

E.2 Adoption of the 2023 City Council Subcommittee, Joint Subcommittee and Regional Board/Committee Appointments
ACTION: Resolution was adopted
RESOLUTION NO. 006-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE 2023 ROSTER OF SUBCOMMITTEE, JOINT COMMITTEE AND REGIONAL BOARD/COMMITTEE APPOINTMENTS AND THE 2023 SUBCOMMITTEE MEETING SCHEDULE.

F. PUBLIC HEARINGS
None.

G. NEW BUSINESS
G.1 Resolution Revising the Current Stage 4 Water Shortage Emergency, Mandating Water Conservation Measures to a Stage 3 and Terminating the Previously Enacted Suspension of New or Enlarged Water System Connections enacted Pursuant to Cloverdale Municipal Code section 13.05.030 City Manager Kelley presented and responded to Councilmember comments and inquires.

Public Comment:

Al Meyers commented on the item.

City Manager Kelley responded to public and councilmember comments ACTION: A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive reading of the text and adopt:

RESOLUTION NO. 007-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE CURRENT STAGE 4 WATER SHORTAGE EMERGENCY TO A STAGE 3

WATER SHORTAGE EMERGENCY REQUIRING MANDATORY RATIONING WITH A WATER REDUCTION TARGET OF 25% PERCENT FROM 2020 WATER USE PURSUANT TO CHAPTER 13.05 “CONSERVATION OF WATER SUPPLY” OF THE CLOVERDALE MUNICIPAL CODE AND TERMINATING THE PREVIOUSLY

ENACTED SUSPENSION OF NEW OR ENLARGED WATER SYSTEM CONNECTIONS PURSUANT TO CLOVERDALE MUNICIPAL CODE SECTION 13.05.030.

The motion carried by the following vote:

Yes (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None
G.2 Letter of Interest Submitted to the Sonoma County Mayors’ and Councilmembers’ Association for City Selection Committee and Board of Directors Appointments City Manager Kelley introduced the item.

ACTION: Council reviewed the letters of Interest submitted to the Sonoma County Mayors’ and Councilmembers’ Association and provided direction to the Mayor to support appointments that will be made by the Sonoma County Mayors’ and Councilmembers’ Association’s City Selection Committee and Board of Directors that will be made at its February 9, 2023 regular meeting.

H. SUBCOMMITTEE REPORTS
None.

I. COUNCIL REPORTS
Councilmembers reported on various conferences and activities.

I.1 Written Reports
Councilmember Bagby
J. INFORMATIONAL REPORTS
None.

K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

L. CITY MANAGER/CITY ATTORNEY REPORT(S)
City Manager Kelley reported.

Mayor Lands reported.

City Attorney Sanchez reported.

M. STATUS UPDATES
-WINTER STORMS - City Manager Kelley Reported.
-CURRENT IMPACTS TO WATER SUPPLY - City Manager Kelley Reported and Councilmembers commended staff
-COVID-19 EMERGENCY - City Manager Kelley Reported.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Bagby requested addressing infrastructure issues.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:08 p.m. to the next regularly scheduled meeting of the City Council on February 8, 2023
Approved On: February 8, 2023
____________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
OPEN SESSION:

THIS MEETING IS OPEN TO THE PUBLIC IN

PERSON AND VIA THE ZOOM LINKS BELOW
PUBLIC PARTICIPATION:

City Council welcomes your interest, attendance, and participation at meetings.

Attendees may join in-person at the Cloverdale Performing Arts Center - 209 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1-(669) 900-6833, both using Meeting ID: 886 4841 6804, or directly at https://us02web.zoom.us/j/88648416804?pwd=QjFHTkt1TGIwMVN4V1lQR0FLRmw1UT09.

Regular City Council meetings are also streamed on YouTube via live webcast at cloverdale.net/youtube.

Members of the public can provide comment on an agenda item in-person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Mayor or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial*9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Please note the Council is unable to respond directly to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note, all written comments received are considered public records and subject to disclosure under the California Public Records Act.

Council may recess for breaks and agenda items may be taken out of order.

Members of the City Council may participate in the meeting in person or via Zoom consistent with the provisions of Assembly Bill 361 amending the Brown Act.

AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JANUARY 25, 2023
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 A. OPENING PUBLIC SESSION
Call to Order
Pledge of Allegiance
Roll Call
Conflict of Interest Declaration
Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS:

Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this Eme.

Members of the public have the right to speak on any item on the Council Agenda at the Eme the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are typically allotted to each speaker.

C. COMMUNICATIONS
Council may discuss at this Eme wriFen communications sent to Councilmembers since the last council meeEng.

Written communications to be discussed will be listed below, if any.

D. PROCLAMATIONS/PRESENTATIONS
D.1 Student Liaison Report
D.2 Presentation - Russian River Watershed Association
E. CONSENT CALENDAR:

All items under the Consent Calendar will be considered together by one acEon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

E.1 Appointing the Engineer of Work for the Cloverdale Landscaping and Lighting Assessment District for Fiscal Year 2023-24
Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale appointing Coastland Civil Engineering as the Engineer of Work for the City of Cloverdale Landscaping and Lighting Assessment District and Directing the preparation and filing of the Engineer’s Report for Fiscal Year 2023-24 (Pursuant To The Landscaping And Lighting Act Of 1972).” E.2 Adoption of the 2023 City Council Subcommittee, Joint Subcommittee and Regional Board/Committee Appointments
Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting the 2023 Roster of Subcommittee, Joint Committee and Regional Board/Committee Appointments and the 2023 Subcommittee Meeting Schedule.”
Attachment 1 - Presentation
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A
Agenda Report
Attachment 1 - Resolution
2 F. PUBLIC HEARINGS
G. NEW BUSINESS
G.1 Resolution Revising the Current Stage 4 Water Shortage Emergency, Mandating Water Conservation Measures to a Stage 3 and Terminating the Previously Enacted Suspension of New or Enlarged Water System Connections enacted Pursuant to Cloverdale Municipal Code section 13.05.030 Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Amending the Current Stage 4 Water Shortage Emergency to a Stage 3 Water Shortage Emergency Requiring Mandatory Rationing with a Water Reduction Target of 25% Percent from 2020 Water Use Pursuant to Chapter 13.05 “Conservation of Water Supply” of the Cloverdale Municipal Code and Terminating the previously enacted suspension of new or enlarged water system connections pursuant to Cloverdale Municipal Code section 13.05.030.”
G.2 Letter of Interest Submitted to the Sonoma County Mayors’ and Councilmembers’ Association for City Selection Committee and Board of Directors Appointments Recommended Action(s):

Review Letter of Interest Submitted to the Sonoma County Mayors’ and Councilmembers’ Association and Provide direction to the Mayor to support appointments that will be made by the Sonoma County Mayors’ and Councilmembers’ Association’s City Selection Committee and Board of Directors that will be made at its February 9, 2023 regular meeting.

H. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter I. COUNCIL REPORTS
I.1 Written Reports
J. INFORMATIONAL REPORTS
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
L. CITY MANAGER/CITY ATTORNEY REPORT(S)
M. STATUS UPDATES
Attachment 2 - Exhibit A
Attachment 3 - Exhibit B
Attachment 4 - Exhibit C
Agenda Report
Attachment 1 - Resolution
Agenda Report
Attachment 1 - Letters of Interest email
Attachment 2 - Letters of Interest on City Selection Committee Attachment 3 - Letters of Interest on the Board of Directors Late Correspondence and Endorsement Requests
Councilmember Bagby
3 -WINTER STORMS
-CURRENT IMPACTS TO WATER SUPPLY
-COVID-19 EMERGENCY
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
(City Council and Council Subcommittee)
O. ADJOURNMENT
To the next regular meeting of the City Council scheduled for February 8, 2022

CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on 1) the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425, and 2) Cloverdale Performing Arts Center, 209 N. Cloverdale Blvd., Cloverdale, CA 95425; online at cloverdale.net/agendacenter and made available for public review at least 72 hours prior to the meeting as required by the Brown Act.

Date posted: 1.19.2023 Time posted: 11:50 am City Clerk Signature: s/Mike Maloney

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliEes Act and Title VI, if you need special assistance to parEcipate in this meeEng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoEficaEon at least 72 hours prior to the meeEng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB343 REQUIREMENTS: Any wriEngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecEon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.

WAIVER WARNING: If you challenge decisions/direcEons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriFen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

TRANSCRIPTIONS: The City does not transcribe its proceedings, however, Zoom translaEon may be available upon request. Anyone who desires a verbal or wriFen record of this meeEng should arrange for an aFendant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual requesEng the recordaEon. QuesEon about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at cloverdale.net/agendacenter The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19. 4 Russian River Watershed
Association (RRWA)
Overview
January 25, 2023
Andy Rodgers, Executive Director
5 Today’s Outline
Meet RRWA
The Watershed
Approach: Convene, Share, Evolve, Adapt
Member Benefits
6 Formed in 2003, RRWA is a coalition of ten cities, counties and special districts in the Russian River watershed that have come together to coordinate regional programs for
clean water,
habitat restoration
and watershed enhancement.
7 10 Members
8 RRWA Structure
Governance: Board of Directors
- Member agency elected officials
Working Group: Technical Working Group
- Member agency staff
Fiscal Agent: City of Ukiah
- Budget – 100% from member agencies
Admin / Management: Memorandum of Understanding
Executive Director & Technical staff
Annual Work Plan: Executive Director Services
General Benefit Projects
Special Benefit Projects
9 Russian River Watershed
• 1,485 square miles, ~1 million acres of
forests, agricultural and urban lands in
Mendocino & Sonoma Counties
• Two major reservoirs
• Main stem flows 110 miles from
Redwood Valley and Potter Valley
headwaters to the Pacific Ocean
near Jenner
• 238 streams and creeks, and
63 species of fish
• Home to approximately
360,000 people
• 10 Tribal Lands Organizations
10 The Watershed
11 Convene
• Board of Director Meetings
• Technical Working Group
Meetings
• Subcommittee Meetings
• One-on-one Meetings
• Collaborator Meetings
• Advocacy Meetings
• Staff Meetings
in a watershed context
12 Share
• Identify Needs in Common
• Inventory and Leverage Collective Expertise
• Outreach/Education
• Training
• Technical Expertise
• Regulatory Compliance
• Advocacy
• Industry Group Representation
• Grant Applications
• Develop Annual Work Plan
13 Evolve
• RRWA is always evolving to enhance existing
foundational programs and support
development of new key watershed initiatives:
• Grants and Programs
• Expanded Collaborations
• Support for Partnerships
14 Adapt
• 2008-2010
• Recession
• 2011-2014
• Driest period in state history (so far..)
• 2015-Present
• Regional MS4 Storm Water Permit
• Extreme weather
• 2017-Present
• Wildfires
• Floods (2019)
• Public Safety Power Shutoffs
• Pandemic
• Drought
15 Value is > than the
Sum of its Parts
• Harnessing and leveraging in-kind;
• Bridging water communications between municipalities and partners;
• Bridging communications between Elected Officials and Staff; and • Collaborating within the context of our watershed.

Realizing returns by
• Regional partnership with regulators to addressindividual mandates and compliance;
• Consistent and regionally significant messaging;
• Enhance State-wide prospects for competitive Grant funds; and • Reputation for neutral role in collaboration.

Track record of successes earns trust
16 Examples of Member Benefits
The RRWA serves as a
model example for a
successful framework at
collaborating on a
watershed-wide scale.
17 RRWA Member Benefits –
Annual Refocusing
Regional Collaboration
Regulatory Advocacy
Regulatory Compliance
Grant Support
• Facilitate and staff over 24 meetings
(Board, TWG, Co-Permittee, Subcommittee, and Regional)
• Maintain watershed focused member agency website
• Host/support regional initiatives
• Convene and collaboratively manage safe medicine and sharps disposal • Attend regionally relevant Water Board hearings
• Prepare and processregulation commentletters
• Quarterly Chair/Vice Chair meetings with Regional Water Board • Department of Water Resources pilot program
• Russian River Regional Monitoring Program (R3MP)
• Advocate at State and regional level for local interests • Present to and collaborate with local organizations
• Facilitate event planning and coordination
• Prepare letter and report templatesfor agency use
• Conductregionalstudies and prepare aggregated reports • Host/promote training events such as LID
• Convene regional forumsto engage with regulators
• Support regional outreach programs and initiatives
• Spearhead innovative collaborative strategies
• Monitor grant portals and convene collaboratives
• Communicate with funding agenciesfor early engagement • Prepare and processsupport lettersfor members and partner agencies • Prepare grant applications
• Manage grant funds and reporting 18
Sponsorships
Outreach
CASQA Membership
& Participation
Member Benefits –
Annual Refocusing (continued)
• Administersponsorship payments
• Promote events
• Participation in specialized interest groups(CPSC, CASQA, etc) • River/creek cleanups and tabling events
• Mendocino County cleanup
• Friends of Lake Sonoma (Steelhead Festival)
• Russian Riverkeeper
• Daily Acts
• Maintain RRWA website and interactive watershed map
• Administersubconsultant contracts
• Support development and promotion of programs and events • Maintain socialmedia accounts and presence
• Coordinate and track monthly published articles
• Administer Spanish translations
• Facilitate bulk purchases
• Administer membership and handbook distribution
• Prepare and staff workshop
• Attend and report out on subcommittee meetings
• Provide presentations(MS4 collaborative, Sonoma Water Ed, SSU WATERS) 19
Contact US
Website:

Email:

Phone:
www.rrwatershed.org
[email protected]
707-508-3670
Mailing Addresses: Mendocino County Sonoma County
300 Seminary Avenue 2235 Mercury Way
Ukiah, CA 95482 Suite 105
Santa Rosa CA, 95407
www.facebook.com/RRWatershed
@russianriverwatershed
www.rrwatershed.org
Russian River Watershed Association
20 City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

E.1
January 25, 2023
Agenda Section:

Consent
Staff Contact:

Vanessa Apodaca, City Engineer
Susie Holmes, Finance Director
Agenda Item Title:

Appointing the Engineer of Work for the Cloverdale Landscaping and Lighting Assessment District for Fiscal Year 2023-24.
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale appointing Coastland Civil Engineering as the Engineer of Work for the City of Cloverdale Landscaping and Lighting Assessment District and Directing the preparation and filing of the Engineer’s Report for Fiscal Year 2023-24 (Pursuant To The Landscaping And Lighting Act Of 1972).”
________________________________________________________________________________________ Background:

The Cloverdale Landscaping and Lighting Assessment District (“District”) was initially formed by the City in 1997 in accordance with the Landscaping and Lighting Act of 1972 (“Landscaping and Lighting Act”) to pay for costs associated with maintaining landscaping and maintenance in the creek area associated with Jefferson Springs IV Subdivision (Zone 1). Additional zones have been annexed into the District over time and there are currently a total of seven zones in the District.

The Landscaping and Lighting Act requires that the City undertake certain proceedings for any fiscal year in which assessments are to be levied and collected. These proceedings are typically accomplished at three separate Council meetings with the following actions:
1) Adopt a resolution appointing the Engineer of Work and directing the preparation of the annual Engineer’s Report.
2) Approve the Preliminary Engineer’s Report, declare the City Council’s intent to levy assessments and set a date for a public hearing.
3) Conduct a public hearing, approve the Final Engineer’s Report and authorize the levying and collection of assessments for the upcoming fiscal year. ________________________________________________________________________________________ Summary:

The Engineer’s Report will analyze the anticipated FY 2023-24 costs for each zone in the District and determine the corresponding assessment amounts. The City Council can make changes to the Engineer’s Report once it has been prepared and filed. There are no annexations to the District anticipated for FY 2023-24. The attached resolution appoints Coastland Civil Engeering to service as the Engineer of Work, which begins the proceedings for the 2023-24 Fiscal Year. 21 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 25, 2023
Item No. E.1

The City Council has appointed Coastland Civil Engineering as the Engineer of Work for these proceedings since 1997 and they have demonstrated the expertise necessary to perform the work. ________________________________________________________________________________________ Options:

1. Reject recommended resolution

2. Provide alternative direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:

None
________________________________________________________________________________________ Budget/Financial Impact:

All costs associated with these annual proceedings, the annual operation, maintenance and administration of the Landscaping and Lighting Assessment District are recovered from the annual assessments levied on the properties within the District. The proposal for preparation of the FY 2023-24 Engineer’s Report is in the amount of $17,891.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Engineering Proposal
22 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____–2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPOINTING COASTLAND CIVIL

ENGINEERING AS THE ENGINEER OF WORK FOR THE CITY OF CLOVERDALE LANDSCAPING AND

LIGHTING ASSESSMENT DISTRICT AND DIRECTING THE PREPARATION AND FILING OF THE ENGINEER’S REPORT FOR FISCAL YEAR 2023-24
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, the City Council ordered the formation of the Assessment District during September 1997 to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, pursuant to Section 22622 of the Streets and Highways Code, the City Council must annually appoint the Engineer of Work and direct the preparation and filing of the annual Engineer’s Report to levy and collect assessments on any following fiscal year; and
WHEREAS, it is anticipated that there will be no annexations into the Assessment District in FY 2023-24; and WHEREAS, Coastland Civil Engineering has demonstrated the expertise necessary to prepare the annual Engineer’s Report.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Cloverdale does hereby:

1. Appoint Coastland Civil Engineering as the Engineer of Work for the City of Cloverdale’s Landscaping and Lighting Assessment District; and

2. Direct Coastland Civil Engineering to prepare and to file the Annual Engineer’s Report for Fiscal Year 2023-24 showing any changes, pursuant to Section 22622 of the Streets and Highways Code; and

3. Authorize the City Manager to execute a professional services agreement with Coastland Civil Engineering for the scope of work attached to and incorporated herein as Exhibit A in a form approved by the City Attorney.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 25th day of January 2023, by the following Roll Call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
_____________________________ _____________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Exhibit A - Coastland Civil Engineering Proposal
23 Santa Rosa Auburn Pleasant Hill Fairfield
1400 Neotomas Avenue 11641 Blocker Drive, Ste. 170 3478 Buskirk Avenue, Ste. 1000 324 Campus Lane, Ste. A Santa Rosa, CA 95405 Auburn, CA 95603 Pleasant Hill, CA 94523 Fairfield, CA 94534 Tel: 707.571.8005 Tel: 530.888.9929 Tel: 925.233.5333 Tel: 707.702.1961 www.coastlandcivil.com
December 29, 2022
Ms. Vanessa Apodaca
City Engineer
City of Cloverdale
124 N. Cloverdale Blvd.

Cloverdale, CA 95425
(Submitted via email to [email protected])
RE: Proposal for Assessment Engineering Services for FY 2023-24 Cloverdale Landscaping and Lighting Assessment District Dear Vanessa,
We have prepared this letter proposal for assessment engineering work associated with the FY 2023-24 Cloverdale Landscaping and Lighting Assessment District (District). As Coastland has been assisting the City with their assessment district engineer’s reports for over 20 years, we are very familiar with the requirements of the Government Code regulations and the City’s procedures.

Each year, State requirements must be met, the annual engineer’s report written noting any new zones or changes within existing zones, budgets must be established, fund balances must be calculated, and assessments must be determined. It is our understanding that there will be no annexations into the District for FY 2023-24. Accordingly, no public information meeting or balloting will be required.

Based on our understanding of your needs, the following is our proposed scope of work to complete proceedings to levy and collect assessments for FY 2023-24:

SCOPE OF WORK
Task 1 - Meet and Coordinate with City Staff
Both at the onset of our work, as well as throughout the proceedings, we anticipate meeting with City staff by phone to ensure full coordination of the project. In the initial meeting we will review the proposed timeline for the proceedings, detail the scope of activities and responsibilities, confirm there are no new subdivision annexations and provide the budget worksheets for the City staff to complete for those improvements to be financed by the district. We will coordinate with the City to help them address the necessary apportionment of general and special benefits for the maintained improvements within each zone. Coordination will be important both with the City Council meetings and the timing of the Public Noticing as required by the provisions regulating the Landscaping and Lighting Act of 1972 (Act).
24 Task 2 - Preparation of Agenda Reports and Resolutions for Three City Council Meetings In accordance with the provisions of the Landscaping and Lighting Act of 1972 of the Streets and Highways Code, the annual proceedings to levy and collect assessments typically require three separate City Council actions. We will prepare the draft agenda reports and resolutions for the three City Council meetings for the City’s review and comment. The resolutions for the second and third council meetings will be divided by Zone groupings, as specified by the City, to avoid Council member conflicts of interest. The final draft documents will be provided to the City electronically. We will meet the City Council agenda timeline as prescribed to us. Once the City approves each respective agenda report and resolutions, the City will complete the processing of the necessary approvals. The City will provide Coastland with electronic file copies and hard copies of the final agenda reports and final, signed resolutions after each of the three City Council meetings.

Task 3 - Background Information
During the development of the Engineer’s Report, we will need to gather all the appropriate background information. This information will be gathered primarily through the Public Works and Finance staff at the City and through the County of Sonoma Assessor’s Office. This collected information includes completed FY 2023-24 budget worksheets, clarification of land use changes of existing parcels based on Sonoma County Land Use codes, necessary assessor parcel information, internal City procedures or formats and any other pertinent information necessary for inclusion within the Engineer’s Report.

Task 4 – Budgets
Once the background information is collected, we will apply the budgets for each zone for maintaining District improvements. We apply the rational provided by the City for apportioning the percentage of general benefit verses the special benefits to the overall budgets for each zone so that only cost related to special benefits are applied to each zone’s budget and resulting assessments. The budget items will be shown in the City’s line-item budget format if desired, to allow easy comparison with City wide budgets and will separate maintenance costs from overhead costs for the upcoming fiscal year. We will use the methodology described in the previous year’s Engineer’s Report to equitably spread special benefit costs to each parcel within each Zone. The budgets in the Engineer’s Report will be shown in detail form along with a summary of fund balance for each Zone to provide as much information as possible. We understand the City may be holding public information meetings and that Coastland is not anticipated to be required at these meetings.

Task 5 – FY 2023-24 Engineer’s Report
The existing District maps (Assessment Diagrams) outlining those parcels included in the District will be revised as necessary. If required, the City will provide the CAD drawings of any final maps outlining new parcels subdivided within the District for FY 2023-24. These drawings will be used to formulate the maps as required in the Engineer’s Report.

All the budgeting information as mentioned in Task 4 will be included within the Engineer’s Report, as well as background on the formation of the District, narrative description of the Zones, the improvements maintained within each Zone, a discussion of general benefits verses the special benefits conferred to the parcels within each Zone, any improvements or changes proposed within each Zone for FY 2023-24 and a listing of the specific assessment that will be levied on each of 25 the parcels within the District for FY 2023-24. The FY 2023-24 Engineer’s Report will include all items as required in Sections 22565 through 22574 of the Streets and Highways Code.

For the second City Council meeting, a draft Preliminary Engineer’s Report in electronic PDF form will be forwarded to the City for review and comment. Once finalized, two electronic PDFs of the signed Preliminary Engineer’s Report will be submitted to the City for preliminary approval, one including the spread of assessments, and one without. It is understood that no paper copies are required of the Preliminary Engineer’s Report. At the third City Council meeting (Public Hearing) two signed For Final Approval Engineer’s Report in PDF format will be forwarded to the City for distribution, one including the spread of assessments and one without. Once approved, three original signature bound copies of the Final Engineer’s Report will be sent for certifications, typically by the City Clerk. One signed copy is for the City Clerk’s files, one is for the Public Works/City Engineer and the other is to be returned for our files. Two pdfs of the final, signed Engineer’s Report will be forwarded to the City, one including the spread of assessments, and one without.

Task 6 – Preparation of Ballots
Because no annexations are anticipated, this task will not be required for FY 2023-24.

Task 7 – Public Information Meeting
Because no annexations are anticipated, this task will not be required for FY 2023-24.

Task 8 – City Council Meetings
At the first City Council meeting, the City appoints the engineer of work and directs the preparation and filing of FY 2023-24 Engineer’s Report. Since this action is typically conducted as a consent item, our attendance is not typically required at this meeting. At the second City Council meeting, the annual Engineer’s Report is typically preliminarily approved. As requested in the past, we will attend this meeting to assist City staff in answering any questions the City Council may have. At the third City Council meeting (Public Hearing), the Engineer’s Report is finally approved and the FY 2023-24 levy of assessments is authorized. We anticipate attending the third City Council meeting (Public Hearing) to assist City staff in answering questions the City Council and the public may have regarding the Engineer’s Report, and the annual proceedings. If required, we can assist the City in the preparing of the Public Hearing Notice. The City will be responsible for the publication of the notice in a timely manner to meet state requirements.

Task 9 – Information to Sonoma County Assessor’s Office Once the City Council approves the FY 2023-24 Engineer’s Report at the Public Hearing and authorizes the levying and collecting of the annual assessments to parcels within the District, we will compile the necessary digital information in the format desired by the Sonoma County Assessor’s Office and transfer this information to the Sonoma County Assessor’s Office for inclusion on the tax rolls for FY 2023-24. Certified copies of the final authorizing resolutions to levy and collect assessments will be needed from the City in order to accompany the assessment rolls to Sonoma County.
26 PROJECT FEE
Based upon our described scope of work, we propose to provide our professional engineering services on a time and materials basis not to exceed $17,891.00. The total amount we have specified is only for our described Scope of Work. If you request work to be performed outside the scope of work or if the scope of work changes, we reserve the right to negotiate the cost for the extra work. Please note that any reimbursable costs will be billed on an as-incurred basis plus 15%. We have a budget allowance of $600 for these costs included in the quoted amount above. Please note, all costs including this proposed fee associated with these proceedings, are recovered from the annual assessments levied and collected during FY 2023-24 from the parcels within the District.

SCHEDULE
Information will be electronically transmitted to the County Assessor’s office during July and August. We will complete all work associated with this year’s Engineer’s Report by mid-August.

We hope this proposal meets with your approval. If you have any questions regarding this proposal, please let me know. We appreciate the opportunity to serve the City and look forward to completing this important project for the City.

Sincerely,
Paul W. Wade, P.E.

Principal
F:\Proposal\Public\Cloverdale\LLAD\2023-24\Cloverdale LLAD 2023-24 Proposal.Docx 27 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.2
January 25, 2023
Agenda Section:

Consent
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Adoption of the 2023 City Council Subcommittee, Joint Subcommittee and Regional Board/Committee Appointments
_______________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting the 2023 Roster of Subcommittee, Joint Committee and Regional Board/Committee Appointments and the 2023 Subcommittee Meeting Schedule.”
________________________________________________________________________________________ Background:

Cloverdale Municipal Code Chapter 2.06 describes the City Council’s subcommittee system. Municipal Code Section 2.06.040 states the following:

Each subcommittee shall consist of two city council members, with one member designated as the subcommittee chair, and the city manager. City council members shall serve a one-year term on the subcommittee, or until their successor is appointed. Subcommittee assignments and appointments will be made by the majority of the city council, which typically takes place during the first regularly scheduled city council meeting in January each year.

In addition to Council subcommittees, there are various regional boards that require the Council to formally designate a board representative. In some instances, the Regional Boards By-laws require that the primary and alternate Board appointees consist of elected officials. The Regional Boards that require board appointments to be elected officials include Sonoma Clean Power, Sonoma County Transportation Authority and Northern Sonoma County Air Pollution Control District. ________________________________________________________________________________________ Summary:

City staff distributed a subcommittee preference form to the Mayor and members of the City Council at the December 9, 2022, City Council Meeting. The results of the preference forms prepared by individual Councilmembers were compiled by the City Manager. At the January 11, 2023, City Council meeting, the City Manager presented the Council’s preference ranking with recommendations for Subcommittee and Regional Board appointments. The City Council reviewed and made final adjustments to the Subcommittee and Regional Board appointments and directed the list be returned for formal adoption by resolution at the following Council meeting.

Attached for the City Council’s consideration is a resolution setting forth the 2023 Subcommittee, Joint Committee and Regional Board/Council appointments including updated meeting times and meeting dates for the 2023 calendar year.
28 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 25, 2023
Item No. E.2

________________________________________________________________________________________ Alternative Options:

1. Modify Resolution; or

2. Provide alternative direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:

Not Applicable
________________________________________________________________________________________ Budget/Financial Impact:

None.
________________________________________________________________________________________ Attachments:

1. Resolution Approving the 2023 Subcommittee, Joint Committee and Regional Board/Council Appointments.

2. Exhibit A to Resolution – 2023 Subcommittee Appointments

3. Exhibit B to Resolution – 2023 City Council Regional Board/Committee Appointments

4. Exhibit C to Resolution – 2023 Subcommittee Meeting Schedule 29 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___- 2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE 2022 ROSTER OF

SUBCOMMITTEE, JOINT COMMITTEE AND REGIONAL BOARD/COMMITTEE APPOINTMENTS AND THE 2023 SUBCOMMITTEE MEETING SCHEDULES
WHEREAS, the City Council created the Management by Objectives (MBO) system for setting the City’s business objectives on June 28, 2006, including establishing the system of City Council Subcommittees; and
WHEREAS, Cloverdale Municipal Code Chapter 2.06 describes the City Council’s subcommittee system; and
WHEREAS, Municipal Code Section 2.06.040 states that each subcommittee shall consist of two City Council members, with one member designated as the subcommittee chair, and the City Manager; and WHEREAS, City Council members shall serve a one-year term on the subcommittee, or until their successor is appointed. Subcommittee assignments and appointments will be made by the majority of the City Council, which typically takes place during the first regularly scheduled City Council meeting in January each year; and
WHEREAS, the City participates on two joint committees with two separate local agencies (the Cloverdale Fire Protection District, and the Cloverdale Unified School District); and WHEREAS, the City establishes typical meeting days, times and locations for Council Subcommittees and the joint committees; and
WHEREAS, on January 11, 2023, the City Manager presented his recommendations for Subcommittee, Joint Committee and Regional Board/Committee appointments, and the City Council reviewed and modified the City Manager’s recommendation, and
WHEREAS, the City Council directed that a formal resolution approving the 2023 Roster of Subcommittee, Joint Committee, and Regional Board/Committee memberships and meeting days and times be returned for Council action.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby:

1. Adopts the 2023 Roster of Subcommittee, Joint Committee, and Regional Board/Committee Appointments attached hereto as Exhibit A and Exhibit B;

2. Adopts the 2023 Subcommittee Meeting Schedules attached hereto as Exhibit C setting forth the subcommittee meeting dates and times; and

3. Rescinds Resolution No. 006-2022.
30 It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on the 25th day of January 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
_____________________________ _____________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

1. Exhibit A - 2022 Subcommittee Appointments

2. Exhibit B - 2022 Regional Board/Committee Appointments

3. Exhibit C - 2022 Subcommittee Meeting Schedule
31 CLOVERDALE CITY COUNCIL
2023

SUBCOMMITTEE APPOINTMENTS
SUBCOMMITTEE: APPOINTMENTS
Finance & Administration & Police: * Lands; Bagby
Planning & Sustainability: * Bagby; Wolter
Public Works & Facilities: * Wolter; Wheeler
Joint City/Cloverdale Unified School District: * Lands; Morgenstern Homelessness Community Advisory Group: * Wheeler; Morgenstern * Committee Chairperson
32 * Appointment by and represents Sonoma County Mayors and Councilmember’s Association # Requires membership on SCTA / RCPA Board
** Appointment by League of CA Cities Board of Directors ++Subject to Sonoma County Mayors/Council Members Association appointment

2023 REGIONAL BOARD APPOINTMENTS
Regional Board / Committee 2023
Appointments
Meeting
Schedule
Cloverdale Chamber of Commerce Liaison Wolter, Wheeler (Alt.) 1st Thurs @ 5:30 pm Monthly Cloverdale Senior Center Liaison Morgenstern, Lands (Alt.) 1st Wed @ 4:30 pm Monthly Cloverdale Planning Commission Liaison Wolter, Wheeler (Alt.) 1st Tues @ 6:00 pm; Monthly Cloverdale Rancheria Tribal Council Liaison Lands,
Wheeler (alt.) As needed
Cloverdale Regional Library Advisory
Board Morgenstern, Lands (Alt.) 3rd Tues-Feb, May, Aug, Nov League of CA Cities Board of Directors** Bagby Quarterly League of CA Cities’ Redwood Empire
Division Legislative Committee** Bagby Quarterly
Northern Sonoma County Air Pollution
Control District Wheeler, Bagby (Alt.) First meeting: Wed., Feb. 3 @ 6:00 pm, thereafter TBD Redwood Empire Municipal Insurance
Fund (REMIF) / CIRA Holmes, Kelley (Alt.) 2nd Thu; noon (bi-monthly) Russian River Watershed Assn (RRWA) Morgenstern, Bagby (Alt.) 4th Thursday; 9:00 am Sonoma Co. Dept. of Health Services,
Health Action Council Morgenstern Quarterly
Sonoma Co. Mayors/Council
Members Assn Legislative
Committee
Bagby, Wolter (Alt.) 1st Friday @ 9:30 am
Sonoma Co. Open Space District Advisory
Board ++ Morgenstern 4th Thursday @ 5:00 pm
Sonoma Co. Transportation Authority
& Regional Climate Protection
Authority
Bagby, Wheeler (Alt.) 2nd Monday; 2:30 pm
Zero Waste Sonoma County Bagby, Kelley (Alt.) 3rd Wed, 9:00 am Sonoma Marin Area Rail Transit (SMART)# Bagby 3rd Wed, 1:30 pm Sonoma Clean Power Bagby, Wolter (Alt.) 1st Tuesday: 12:00 pm 33 2023 Council, Planning Commission, Subcommittee and Joint Committee Membership and Meeting Schedule
City Council Meetings: 2nd and 4th Wednesday of Every Month – Closed Session at 5 pm/Regular Session 6 pm Lands, Todd (Mayor)
Wolter, Gus (Vice-Mayor)
Bagby, Melanie
Morgenstern, Marjorie
Wheeler, Brian
January 11 and 25
February 8 and 22
March 8 and 22
April 12 and 26
May 10 and 24
June 14 and 28
July 12 (possible cancellation) and 26
August 9 and 23
September 13 and 27
October 11 and 25
November 8 and 22 (possible cancellation)
December 13 and 27 (possible cancellation)
Planning Commission Meetings: 1st Tuesday of Every Month 6 pm Asay, Chad
Sanders, Eric
Wagy, William
Hoevertsz, Sandra
Spingler, Melissa
Alt: Carni, Craig and
Cadle, Cory
January 3
February 7
March 7
April 4
May 2
June 6
July 4 (possible cancellation)
August 1
September 5
October 3
November 7
December 5
Subcommittee Members Meeting Day, Time, and Location*
1st Monday at 1:30 p.m. - Monthly
Finance,
Administration &
Police
Lands,
Bagby
January 2nd
February 6th
March 6th
April 3rd
May 1st
June 5th
July 3rd
August 7th
September 4th (cancelled - observed holiday)
October 2nd
November 6th
December 4th
3rd Tuesday at 1:30 p.m. Bi-Monthly
Planning &
Sustainability
Bagby,
Wolter
February 21st
April 18th
June 20th
August 15th
October 17th
December 19th
4th Tuesday at 1:30 p.m. – Monthly
Public Works &
Facilities
Wolter,
Wheeler
January 24th
February 28th
March 28th
April 25th
May 23rd
June 27th
July 25th
August 22nd
September 26th
October 24th
November 28th
December 26th (possible cancellation)
2nd Monday at 1:30 p.m. – Every four Months
Homelessness
Community
Advisory Group
Wheeler,
Morgenstern
February 13th
June 12th
October 9th
3rd Monday at 5:00 p.m. – Bi-Monthly, school year.

Joint City /
Cloverdale Unified
School District
Lands,
Morgenstern
February 20th
April 17th
June 19th
August 21st
October 16th
December 18th
2nd Thursday – Bi-Monthly Dates and Time to be determined Sonoma County Mayor
& Councilmembers
Assoc.

February
April
June
August
October
34 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.1
January 25, 2023
Agenda Section:

New Business
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Resolution Revising the Current Stage 4 Water Shortage Emergency, Mandating Water Conservation Measures to a Stage 3 and Terminating the Previously Enacted Suspension of New or Enlarged Water System Connections enacted Pursuant to Cloverdale Municipal Code section 13.05.030. ________________________________________________________________________________________ Recommended Council Action(s):

Adopt a resolution entitled, “A Resolution of the City Council of the City of Cloverdale Amending the current Stage 4 Water Shortage Emergency to a Stage 3 Water Shortage Emergency Requiring Mandatory Rationing With a Water Reduction Target of 25% Percent from 2020 Water Use pursuant to Chapter 13.05 “Conservation of Water Supply” of the Cloverdale Municipal Code and terminating the previously enacted suspension of new or enlarged water system connections pursuant to Cloverdale Municipal Code section

13.05.030.”
________________________________________________________________________________________ Background:

California and Sonoma County experienced a historic drought that began in 2019. The Russian River Watershed was particularly impacted by drought conditions. In response to drought conditions, the State Water Resource Control Board took the following regulatory actions in 2021 to reduce water usage in the Upper and Lower Russian River Watershed.

1. The State Water Resources Control Board (“SWRCB”) on June 14, 2021, issued an order to reduce minimum instream flow requirements in the lower Russian River from 85 cubic feet per second (“cfs”) to 35 cfs. The Temporary Urgency Change Order (“TUCO”) also requires that Sonoma Water, and its water contractors, reduce total diversions from the Russian River by 20% compared to the same period of 2020 from July 1 through October 31. The Order, issued at the request of the Sonoma County Water Agency (“Sonoma Water”), enabled the agency to preserve storage in Lake Sonoma, which is the primary source of drinking water for more than 600,000 people in Sonoma and Marin counties.

2. The SWRCB on June 15, 2021 adopted an emergency regulation authorizing the Division of Water Rights to issue curtailment notices to senior water right holders in the upper Russian River watershed to safeguard the community’s drinking water availability later this year and next year. Per the regulation, curtailment notices may be issued once water levels fall below storage targets in Lake Mendocino, and when Sonoma Water is making Supplemental Storage Releases to satisfy Inbasin Uses, including diversions needed to meet minimum human health and safety needs, Reach Losses, and minimum flows required to protect fish and wildlife.

The City has recognized the impact of the drought on the region and City, has been monitoring the water supply, and adjusting its operations accordingly. In response to the historic drought, the City Council took a number of actions starting in April 2021 to address the impact of the drought on the City of Cloverdale. 35 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 25, 2023
Item No. G.1

• On April 28, 2021, the City Council adopted a Resolution declaring a Stage 2 Water Shortage Emergency. The Stage 2 water shortage emergency implemented a mandatory water usage reduction of 25% over prior year water usage.
• In April 2021, the City Council approved an Agreement with the Sonoma Marin Water Savings Partnership. The City in collaboration with Sonoma Marin Water Saving Partnership has conducted the following outreach to inform the public of the dry year conditions, to request water use reductions, and to provide suggestions for saving water:
• Regional social media, radio, and print media ads
• Water-saving tips and information on the City website, newsletter, and social media pages • Water patrol and door tags to educate residents about water waste prevention • Leak reporting and water operations staff follow up
• Free Water Conservation kits provided at the Drought Drop By • On May 5, 2021, the City Council took additional steps to address the impact of the drought by adopting a Resolution “Proclaiming a Local Emergency Due to Drought Conditions within the City of Cloverdale.” The City Council’s proclamation of a local emergency was substantiated by the State’s emergency proclamation for Sonoma County and the ongoing risks presented by drought conditions.

In addition, the proclamation found that conditions of peril to the City of Cloverdale warranted and necessitated the proclamation of the existence of a local emergency. The proclamation of local emergency is deemed as continuing to exist until proclaimed otherwise by the City Council.

Concurrently, on May 5, 2021, the City Council adopted a Resolution suspending new or enlarged water system connections due to the ongoing drought.
• On May 26, 2021, the City Council held a Public Hearing on the 2020 Urban Water Management Plan.

Following the Public Hearing, the Council adopted a Resolution Adopting the 2020 Update of the Urban Water Management Plan for the City of Cloverdale, and a subsequent resolution adopting the Water Shortage Contingency Plan for the City of Cloverdale.

Urban Water Management Plan
The Urban Water Management Plan (“UWMP”) serves as a long-range planning document for the City’s water supply. The UWMP identifies water demands compared to water supply in a normal year, dry year, and multiple dry-year scenarios. Water demands are estimated based on past water use, projected growth, and anticipated water savings from Building Code updates. The Drought Risk Assessment (“DRA”), a new requirement for the 2020 UWMP, includes a description of water shortage conditions that may be experienced over the next five years, a determination of the reliability of the City’s water source under those conditions, a comparison of the supply to the projected demand, and considerations of possible factors that could impact this assessment. The City assessed possible supply shortage conditions over the next five years and determined that if there were a water supply reduction, it would trigger the City’s Water Shortage Contingency Plan (“WSCP”). By triggering the WSCP, the City could implement a variety of water savings and conservation efforts in order to reduce water demands.

Water Shortage Contingency Plan
The City of Cloverdale prepared the Water Shortage Contingency Plan (“WSCP”). The plan is a requirement of the California Urban Water Management Planning Act and other applicable laws and directs the suppliers’ long-term resource planning to ensure that adequate water supplies for current and future needs. To improve water conservation and water shortage planning, the WSCP will enable the City to prioritize 36 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 25, 2023
Item No. G.1

mitigation actions when water shortage conditions occur, such as drought, earthquakes, fires, or other catastrophic events. State law specifies that a WSCP identifies six levels of water shortage emergency actions and provides enforcement mechanisms.

Municipal Code Updates and Ordinance Amendments
On August 12, 2021, the City Council adopted an Urgency Ordinance amending Chapter 13.05 of the Cloverdale Municipal Code. The Urgency Ordinance adopted by the City Council codified into the City’s Municipal Code the six levels of water emergency and corresponding water-saving targets, as defined in the table below, and made additional changes as described below. Per California Water Code section 10632(a)(3), as updated in 2020, a WSCP must include at least six stages and cover a possible reduction in supply of more than 50%. The stages are triggered depending on the severity and anticipated duration of the water supply shortage and include either voluntary or mandatory reductions. The triggers and actions for each stage are summarized in Table 8-1 of the UWMP.

Water Shortage Contingency Plan Levels Table
Stage Percent Shortage
Range
Shortage Response Action
1 <10% Stage 1, triggered by a reduction in water supply up to 10%, includes the encouragement of voluntary demand reduction measures and the elimination of wasteful water practices. Demand and water waste reduction measures include addressing water leaks, limiting washing of vehicles and paved surfaces, and disciplined irrigation. 2 10 – 20% Stage 2, triggered by a reduction in water supply up to 20%, makes mandatory all of the demand reduction measures and the elimination of wasteful water practices encouraged in Stage 1. A water shortage surcharge is also implemented.
3 20 – 30% Stage 3, triggered by a reduction in water supply up to 30%, prohibits washing of vehicles and limits irrigation to two days/week. It also sets some initial rationing for non-residential uses. The water shortage surcharge will also be increased.
4 30 – 40% Stage 4, triggered by a reduction in water supply up to 40%, limits irrigation to one day/week, and established rations for all water use categories. The water shortage surcharge will also be increased. 5 40 – 50% Stage 5, triggered by a reduction in water supply up to 50%, prohibits irrigation, and decreases the ration for all water use categories. The water shortage surcharge will also be increased.
6 >50% Stage 6, triggered by a reduction in water supply over 50%, decreases the ration for all water use categories, and increases the water.

Source: Table 8-1 of the 2020 Urban Water Management Plan State law specifies that provisions of the WSCP be supported by a Water Shortage Contingency Ordinance that identifies six levels of water shortage emergency actions and provides enforcement mechanisms. The 37 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 25, 2023
Item No. G.1

Urgency Ordinance adopted by the City Council updated the City’s Municipal Code codifying the six levels of water emergency and corresponding water-saving targets as defined in the table above, incorporates by reference the WSCP, provides Council the option to declare voluntary or mandatory water restrictions at all levels, and clarifies enforcement mechanisms. Significant changes proposed include:
• Establishment of six levels of water shortage emergency at up to 10, 20, 30, 40, 50%, and greater than 50%;
• Inclusion of the WSCP as a reference for a menu of water conservation actions that may be implemented in response to declared emergencies; and
• Updates sections related to suspension of water connections.

Voluntary Drought Agreement
The State Water Board temporarily suspended the Curtailment Order on October 29, 2021 in anticipation of precipitation and continues to monitor available water in Lake Mendocino and the Russian River. On March 28, 2022, Governor Newsom signed Executive Order N-7-22 which extended the state of emergency due to drought into 2022. Subsequently, on May 10, 2022, the State Water Board adopted emergency curtailment regulations for the Russian River Watershed, which authorized issuance of curtailment orders to limit or cease water diversions and provide exemption to curtailment for participants of a voluntary water sharing agreement in the Russian River Watershed. The State Water Board issued new Curtailment Orders to all Russian River water right holders under the authority of the emergency curtailment regulations adopted on May 10, 2022, which would go into effect by order of priority of right. The Russian River Drought Response Steering Committee (“Steering Committee”) was formed as part of a regional effort to conserve available water supply during water shortage conditions. The Steering Committee has developed the Upper Russian River 2022 Voluntary Water Sharing Program and Upper Russian River 2022 Voluntary Water Sharing Program Agreement which allows participants to avoid curtailment by voluntarily conserving water. On June 8, 2002, The City Council adopted Resolution No. 056-2022 authorizing participation in the Upper Russian River 2022 Voluntary Water Sharing Program and authorizing the City Manager to Execute the Voluntary Water Sharing Agreement.
________________________________________________________________________________________ Summary:

Northern Sonoma County received significant precipitation in late December and early January that have increased local reservoirslevels significantly. The winter storms of late 2022- early 2023 increased the storage capacity of Lake Mendocino and Lake Sonoma. Lake Mendocino increased its amount of stored water from approximately 37,910 acre-feet at the start of the water year in October 2022 to over 95,609 acres feet on January 15, 2023. As January 15, 2023, Lake Sonoma’s water reservoir is over 224,000 acre-feet after a historic low in December 2022 of approximately 95,000 acre-feet. Due to the substantial increased pool elevations at Lakes Mendocino and Sonoma and the positive impact of the storm event on local drought conditions, consideration of a revision in the current drought Stage declaration from Stage 4 to a Stage 3 is warranted.

Section 13.05.050 of the Cloverdale Municipal Code establishes water uses restrictions that apply during all Water Shortage Emergency stages. The City Council’s current declaration of a Stage 4 Water Shortage Emergency (WSE) established a water use reduction goal of 35% for the City of Cloverdale. The 35% target associated with a Stage 4 WSE was consistent with the SWRCB’s call for water conservation on March 22, 2021, and consistent with Governor Newsom’s State of Emergency Proclamation of April 21, 2021. 38 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 25, 2023
Item No. G.1

Due to the significantly improved reservoir levels at Lake Mendocino and Lake Sonoma and the positive impact of the recent storm event on local drought conditions, consideration of a reduction in the water shortage emergency from a Stage 4 (35% reduction) emergency to a Stage 3 (25% reduction) is warranted. A Stage 3 Water Shortage Emergency is consistent with the current 25% water reduction goal set by Governor’s current executive order and the Voluntary Drought Agreement water conservation targets. Further reductions in the water shortage emergency stage may be feasible if the Governor amends the current water reduction goals that were established during the recent ongoing Drought.

In response to the drought, the City Council previously adopted a suspension of new or enlarged water system connections pursuant to Cloverdale Municipal Code section 3.05.030. As part of the reduction from a Stage 4 to a Stage 3 Water Shortage Emergency, it is appropriate to end this suspension.

City staff continues to closely monitor water supply conditions and will recommend appropriate adjustments to its water supply response if conditions change further. ________________________________________________________________________________________ Alternative Options:

1. Reject Resolution amending the current Stage 4 Water Shortage Emergency to a Stage 3 emergency; or

2. Provide alternative direction to Staff
________________________________________________________________________________________ Subcommittee Recommendation:

None
________________________________________________________________________________________ Budget/Financial Impact:

The City previously determined there is a financial impact to reductions in water sales in response to a water shortage. Water shortage mitigation actions impact revenues and require additional costs for water shortage response activities, especially in case of long-term drought conditions, such as increased staff costs for tracking, reporting, enforcement, and communications. To address these revenue impacts, the City commissioned a rate study by Hildebrand LLC that recommended implementation of a water rate surcharge to minimize revenue shortfalls during a shortage.

Modification of the Stage 4 Water Shortage Emergency to a Stage 3 Water Emergency will reduce the current water shortage rate surcharge from 25% to 18% for water consumption in accordance with the adopted Water and Sewer Rate Study (2021). The Modification of the Water Emergency to Stage 3 and the decrease in the rate surcharge will likely result in slightly higher water use, which will offset the decreased revenue from the decreased surcharge. However, the exact offset is difficult to predict, and there may be a negative impact to the utility enterprise operating budgets.

CEQA Compliance:

In accordance with CEQA Guidelines section 15378(a), the recommended Resolution to impose mandatory water conservation is not a “project” subject to CEQA.
________________________________________________________________________________________ Attachments:

1. Resolution Amending the Current Stage 4 Water Shortage Emergency to a Stage 3 Water Shortage Emergency
5273908.1
39 RESOLUTION NO. ______-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE CURRENT STAGE 4 WATER SHORTAGE EMERGENCY TO A STAGE 3 WATER SHORTAGE EMERGENCY REQUIRING MANDATORY RATIONING WITH A WATER REDUCTION OF 25 PERCENT FROM 2020 WATER USE PURSUANT TO CHAPTER 13.05 “CONSERVATION OF WATER SUPPLY” OF THE CLOVERDALE MUNICIPAL CODE AND TERMINATING THE

PREVIOUSLY ENACTED SUSPENSION OF NEW OR ENLARGED WATER SYSTEM CONNECTIONS

DUE TO DROUGHT
WHEREAS, the rainfall amount for Water Year 2020-21 was the third driest for the north coast region since rainfall records have been recorded; and
WHEREAS, the previous rainfall amount for Water Year 2019-20 was significant dry, with fortythree percent (43%) of average rainfall; and WHEREAS, Sonoma County Water Agency projected Lake Mendocino being empty of water by late summer 2021 if water consumption is not severely reduced; and WHEREAS, on June 15, 2021, the State Water Resources Control Board (State Water Board) adopted an emergency regulation authorizing the Division of Water Rights to issue curtailment notices to senior water right holders in the Russian River watershed to safeguard the community’s drinking water availability in the short term; and
WHEREAS, the emergency regulations authorize the State Water Board to issue curtailment order to senior water right holders in the Upper Russian River watershed if water storage levels in Lake Mendocino fall below 26,109 acre-feet before August 1, 2021 and Sonoma County Water Agency is making Supplemental Storage Releases to satisfy Inbasin Uses; and WHEREAS, On August 2, 2021, the State Water Board issued the City a curtailment order prohibiting diversion of water under the City’s water rights to the Russian River; and WHEREAS, on March 28, 2022, Governor Newsom signed Executive Order N-7-22 which extended the state of emergency due to drought into 2022; and
WHEREAS, on May 10, 2022, the State Water Board adopted emergency curtailment regulations for the Russian River Watershed, which authorized issuance of curtailment orders to limit or cease water diversions and provide exemption to curtailment for participants of a voluntary water sharing agreement in the Russian River Watershed; and
WHEREAS, the State Water Board issued new Curtailment Orders to all Russian River water right holders under the authority of the emergency curtailment regulations adopted on May 10, 2022, which would go into effect by order of priority of right; and WHEREAS, the City joined the Russian River Drought Response Steering Committee and approved 40 City Council Resolution
No. ____-2023
the Upper Russian River 2022 Voluntary Water Sharing Program Agreement, which allows participants to avoid curtailment by voluntarily conserving water; and WHEREAS, in response to these drought conditions, the City Council previously declared the existence of a State 4 water shortage emergency within the water service area of the City, including all water service areas served by the City outside the City limits; and WHEREAS, the declaration was issued in accordance with Cloverdale Municipal Code (“CMC”) Chapter 13.05, “Conservation of Water Supply;” and
WHEREAS, the City Council additionally adopted a resolution to suspend new or enlarged water service connections pursuant to Cloverdale Municipal Code section 13.05.030; and WHEREAS, Northern Sonoma County received significant precipitation in late December and early January that has increased local reservoirs levels significantly; and WHEREAS, Lake Mendocino increased its amount of stored water from approximately 37,910 acre-feet at the start of the water year in October 2022 to over 95,609 acres feet on January 15, 2023, and Lake Sonoma’s water reservoir has increased from 95,000 acre-feet to over 224,000 acre-feet; and
WHEREAS, due to the substantial increased pool elevations at Lakes Mendocino and Sonoma and the positive impact of the storm event on local drought conditions, reduction of the drought Stage declaration from Stage 4 to a Stage 3 is warranted; and WHEREAS, as part of the reduction from a Stage 4 to a Stage 3 Water Shortage Emergency, it is appropriate to end the suspension of new or enlarged water service connections; and WHEREAS, although the City is reducing the Water Shortage Emergency from Stage 4 to Stage 3, the drought remains ongoing; and

WHEREAS, the adverse environmental, economic, health, welfare, and social impacts of the drought pose an imminent threat of disaster and threaten to cause widespread potential harm to people, businesses, property, the environment, and recreation in the City of Cloverdale, which require the City to maintain ongoing actions to mitigate the effects of the drought and reduce water use; and
WHEREAS, reduction from a Stage 4 (35% water use reduction) to a Stage 3 (25% water use reduction) Water Shortage Emergency is consistent with the current 25% water reduction goal set by Governor’s current executive order and the Voluntary Drought Agreement’s water conservation targets.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby amends the current Stage 4 Water Shortage Emergency to a Stage 3 Water Shortages Emergency, and requires mandatory rationing with a water reduction target of 25 percent from 2020 water use for 41 City Council Resolution
No. ____-2023
all City water users and its residents to protect the public health and safety of its residents and businesses and to meet mandatory water conservation targets.

BE IT FURTHER RESOLVED that the City Council of the City of Cloverdale hereby authorizes and directs the City Manager or the City Manager’s designee to institute a Stage 3 Water Shortage Emergency in accordance with Cloverdale Municipal Code Chapter 13.05 “Conservation of Water Supply.”
BE IT FURTHER RESOLVED that the City Council of the City of Cloverdale hereby terminates the previously enacted suspension on all new and enlarged water service connections in accordance with CMC 13.05.030.

The foregoing Resolution No. _______ was duly introduced and adopted by the City Council of the City of Cloverdale at its special meeting held on the 25th day of January 2023, by the following roll call vote:

AYES: (_)
NOES: (_)
ABSTAIN: (_)
ABSENT: (_)
None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Michael Maloney, City Clerk
5273913.1
42 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.2
January 25, 2023
Agenda Section:

New Business
Staff Contact:

Mike Maloney, City Clerk
Agenda Item Title:

Letter of Interest Submitted to the Sonoma County Mayors’ and Councilmembers’ Association for City Selection Committee and Board of Directors Appointments ________________________________________________________________________________________ Recommended Council Action(s):

Review Letter of Interest Submitted to the Sonoma County Mayors’ and Councilmembers’ Association and Provide direction to the Mayor to support appointments that will be made by the Sonoma County Mayors’ and Councilmembers’ Association’s City Selection Committee and Board of Directors that will be made at its February 9, 2023 regular meeting.
________________________________________________________________________________________ Background:

Per the Bylaws, the Board of Directors makes appointments of Associations’ representatives to organizations or committees such as ABAG Executive Board; ABAG Regional Planning Committee; ABAG Hazardous Waste Management Facility Allocation Committee; County Agricultural Preservation & Open Space District Advisory Committee; County Child Care Planning Council; Sonoma-Marin Area Rail Transit (SMART) Commission Board of Directors; North Coast Railroad Authority (NCRA) Board of Directors; Sonoma County Human Services Commission; and other organizations, commissions or committees as may be created or authorized. All appointees shall be regular members of the Association at the time of appointment, unless otherwise provided by legislative authority.

Sonoma County City Selection Committee makes recommendations or appointments to organizations, commissions or committees such as: Local Agency Formation Commission; Golden Gate Bridge, Highways & Transportation District; Airport Land Use Commission; Metropolitan Transportation Commission; Bay Area Air Quality Board; and Remote Access Network (RAN) Board. ________________________________________________________________________________________ Summary:

There are currently five (5) Board of Director positions and four (4) City Selection Committee positions up for appointment. Support representatives for appointments to the following positions:

City Selection Committee:

1. Bay Area Air Quality Management District, one position, to fill expired term (March 2023) of Teresa Barrett (Petaluma). Two-year term.
1 letter of interest received. One open position:
• Brian Barnacle - Petaluma

2. Local Agency Formation Commission, Two positions + Alternate, to fill seat vacated by former Council Member Pam Stafford, Rohnert Park and Mark Landman, Cotati and the alternate seat vacated by former Council Member Patrick Slayter, Sebastopol term. Four-year term. 43 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 25, 2023
Item No.

4 letters of interest received. One open position:
• Sandra Lowe – Sonoma
• Susan Harvey – Cotati
• Jeff Okrepkie – Santa Rosa
• Stephen Zollman - Sebastopol

3. Remote Access Network (RAN) Board, one position, to fill seat vacated by former Council Member Mark Landman, Cotati (there is no specific term, but it must be filled by a Mayor). no letters of interest received for one open position:
• Mayor (TBD)

4. Sonoma County Oversight Board Committee, one position (Alternate), to fill seat vacated by former Councilmember Osvaldo Jimenez, Healdsburg. Unspecified Term.

No letters received for one open position:
• TBD
Board of Directors:

1. ABAG Executive Board, alternate position, to fill seat vacated by Dennis Pocekay, Petaluma, (June 2023).
1 letters of interest received for one open position:
• Stephen Zollman – Sebastopol

2. North Bay Division, League of California Cities, Executive Board one position, fill seat vacated by former Council Member John Sawyer (Santa Rosa), term expires two years from appointment. 1 letter of interest received for one open position:
• Jackie Elward, Rohnert Park

3. Sonoma County Agricultural Preservation & Open Space District Citizens Advisory Committee, 1 seat to fill seat vacated by former Council Member Osvaldo Jimenez, Healdsburg (February 2024) Terms expires February 2024.
2 letters of interest received for one open position:
• Todd Lands – Cloverdale
• Mark Stapp – Santa Rosa

4. Sonoma Marin Area Rail Transit Commission (SMART), one position, to fill expiring term of Melania Bagby (February 2023) (Cloverdale).
1 letter of interest received for one open position:
• Melanie Bagby (Cloverdale)
44 City Council/Successor Agency Agenda Item Summary
Meeting Date: January 25, 2023
Item No.

5. SMART/non-SCTA member, one position, to fill the expired term of Chris Rodgers (February 2023) (Santa Rosa). Four-year fixed term.
1 letter of interest received for one open position:
• Chris Rogers – Santa Rosa
It is also recommended that if late nominations are received or if the City Selection Committee or Mayors’ and Councilmembers’ Association Board recommends alternates, that the City Council authorize the Mayor or his designated representative the authority to vote on these late nominations or recommendations at the City Selection Committee meeting or Mayors’ and Councilmembers’ Association board meeting. ________________________________________________________________________________________ Alternative Options:

None.
________________________________________________________________________________________ Subcommittee Recommendation:

N/A.
________________________________________________________________________________________ Budget/Financial Impact:

N/A.
________________________________________________________________________________________ Attachments:

1. E-mail from Chair City Clerk providing the letters of interest received for the Board of Directors and City Selection Committee positions

2. Letters of interest submitted for open positions on the City Selection Committee

3. Letters of interest submitted for open positions on the Board of Directors 45 1
Michael Maloney
From: Raina Allan <[email protected]>
Sent: Tuesday, January 17, 2023 12:55 PM
To: Raina Allan
Subject: Call for Letters of Interest
Attachments: Bagby - SMART-B.pdf; Elward LOI North Bay Division LOCC Executive Board.pdf; Lands_Ag and open space letter of interest.pdf; Letter of Interest - Lowe.pdf; Okrepkie_LAFCO.pdf; Rogers_SMART Letter.pdf; Stapp LOI_SC Ag and Open Space Advisory Board_Board of Directors Appointments.pdf; Susan Harvey LAFCO.pdf; Zollman - ABAG Alternate and Childcare Planning.pdf; 07Jan2023 _BAAQMD_LOI_Barnacle.pdf; Zollman_LAFCO.pdf
Good Afternoon All,
I have added one more letter of interest to the LAFCO position. I have noted it below in blue. The letter is also attached.

Please let me know if you have any questions.

Best Regards,
Raina
________________________________________
Raina Allan, CMC, CPMC | City Clerk/Public Information Officer City of Healdsburg | City Manager’s Office
401 Grove Street, Healdsburg, CA 95448
Office: (707) 431-3316
[email protected] | healdsburg.gov

From: Raina Allan
Sent: Friday, January 13, 2023 4:32 PM
To: Raina Allan <[email protected]>
Cc: Jeff Kay <[email protected]>; Noelle Francis <Noelle.Francis@sonomaͲcounty.org> Subject: FW: Call for Letters of Interest
Good Afternoon,
Attached, please find the letters of interest received for the Board of Directors and City Selection Committee positions.

As a reminder, appointments will be made at the February 9, 2023, Board Meeting. Please let me know if you have any questions or would like additional information.

Board of Directors


1. ABAG Executive Board: Alternate ( to fill seat vacated by Dennis Pocekay, Petaluma, term expires June 2023.) 1 letter of interest received:Stephen Zollman – Sebastopol

2. Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee: 1 seat (to fill seat vacated by former Council Member Osvaldo Jimenez, Healdsburg, term expires February 2024) 46 2
2 letters of interest received:Todd Lands – Cloverdale Mark Stapp – Santa Rosa

3. North Bay Division, LOCC, Executive Board: 1 seat (to fill seat vacated by former Council Member John Sawyer, Santa Rosa, term expires two years from appointment)
1 letter of interest received:Jackie Elward, Rohnert Park

4. Child Care Planning Council of Sonoma County: 1 seat (currently held by Council Member Victoria Fleming, Santa Rosa, term expires three years from appointment)
1 letter of interest received:Stephen Zollman – Sebastopol

5. Sonoma Marin Area Rail Transit Commission: 2 seats (currently held by Council Member Melanie Bagby, Cloverdale, term expires February 2023 and Council Member Chris Rogers, Santa Rosa, term expires February 2023.
2 letters of interest received:Melanie Bagby – Cloverdale Chris Rogers – Santa Rosa 
City Selection Committee


1. Local Agency Formation Commission (LAFCO): 2 seats + alternate (to fill seat vacated by former Council Member Pam Stafford, Rohnert Park and Mark Landman, Cotati and the alternate seat vacated by former Council Member Patrick Slayter, Sebastopol term expires 4Ͳyears from appointment) 4 letters of interest received:Sandra Lowe – Sonoma Susan Harvey – Cotati
Jeff Okrepkie – Santa Rosa
Stephen Zollman – Sebastopol

2. Sonoma County Oversight Board Committee: alternate (to fill seat vacated by former Councilmember Osvaldo Jimenez, Healdsburg, unspecified term)

3. Remote Access Network (RAN) Board: 1 seat (must be a Mayor) (to fill seat vacated by former Council Member Mark Landman, Cotati)

4. Bay Area Air Quality Management District Board: 1 seat (to fill seat vacated by former Council Member Teresa Barrett, Petaluma, 2Ͳyear term)
1 letter of interest received:Brian BarnacleͲPetaluma Thank you,
________________________________________
Raina Allan, CMC, CPMC | City Clerk/Public Information Officer City of Healdsburg | City Manager’s Office
401 Grove Street, Healdsburg, CA 95448
Office: (707) 431-3316
[email protected] | healdsburg.gov

From: Raina Allan
Sent: Tuesday, January 10, 2023 2:29 PM
To: Raina Allan <[email protected]>
Cc: Noelle Francis <Noelle.Francis@sonomaͲcounty.org>; Jeff Kay <[email protected]> Subject: FW: Call for Letters of Interest
Good Afternoon Mayors and Councilmembers of Sonoma County, As a reminder, Letters of Interest are due this Friday, January 13, 2023. I wanted to note a couple of changes. 47 3
x In my previous email, I incorrectly listed Susan Hollingsworth Adams as a letter received for LAFCO. It should have been Susan Harvey in Cotati. I have noted the correction below in blue. x I have added a letter of interest received for the Bay Area Air Quality Management District Board. x I have added the ABAG Executive Board Alternate position to the list of Board of Director positions.

There are currently five Board of Director positions and four City Selection Committee positions for your consideration.

Attached, for your information, is the meeting schedules of outside Boards and Committees for the Board of Directors appointments and the City Selection Committee appointments. Board of Directors

Ͳ ABAG Executive Board: Alternate ( to fill seat vacated by Dennis Pocekay, Petaluma, term expires June 2023.) Ͳ Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee: 1 seat (to fill seat vacated by former Council Member Osvaldo Jimenez, Healdsburg, term expires February 2024) Ͳ North Bay Division, LOCC, Executive Board: 1 seat (to fill seat vacated by former Council Member John Sawyer, Santa Rosa, term expires two years from appointment)
1 letter received:Jackie Elward, Rohnert Park Ͳ Child Care Planning Council of Sonoma County: 1 seat (currently held by Council Member Victoria Fleming, Santa Rosa, term expires three years from appointment)
Ͳ Sonoma Marin Area Rail Transit Commission: 2 seats (currently held by Council Member Melanie Bagby, Cloverdale, term expires February 2023 and Council Member Chris Rogers, Santa Rosa, term expires February 2023.

City Selection Committee

Ͳ Local Agency Formation Commission (LAFCO): 2 seats + alternate (to fill seat vacated by former Council Member Pam Stafford, Rohnert Park and Mark Landman, Cotati and the alternate seat vacated by former Council Member Patrick Slayter, Sebastopol term expires 4Ͳyears from appointment) 2 letters of interest received:Sandra Lowe – Sonoma Susan Harvey – Cotati
Ͳ Sonoma County Oversight Board Committee: alternate (to fill seat vacated by former Councilmember Osvaldo Jimenez, Healdsburg, unspecified term)
Ͳ Remote Access Network (RAN) Board: 1 seat (must be a Mayor) (to fill seat vacated by former Council Member Mark Landman, Cotati)
Ͳ Bay Area Air Quality Management District Board: 1 seat (to fill seat vacated by former Council Member Teresa Barrett, Petaluma, 2Ͳyear term)
1 letter of interest received:Brian BarnacleͲPetaluma Letters of Interest should be submitted as follows:

City Selection Committee Assignments
Deputy Clerk of the Board
County of Sonoma, Board of Supervisors
575 Administration Dr, Room 100A
Santa Rosa, CA 95403
ATTN:Noelle Francis
Email:noelle.francis@sonomaͲcounty.org
Please provide a copy to the City of Healdsburg, [email protected]. And
Board of Directors Appointments
Chair
48 4
Mayors and Councilmembers Association
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
ATTN:Raina Allan, City Clerk/Public Information Officer, CMC Email:[email protected]
Please be sure to send your letters of interest to me, no later than January 13, 2023, to allow adequate time for each Council to review. Appointments will be made at the February 9, 2023, Board Meeting. Please let me know if you have any questions or would like additional information.

Best Regards,
________________________________________
Raina Allan, CMC, CPMC | City Clerk/Public Information Officer City of Healdsburg | City Manager’s Office
401 Grove Street, Healdsburg, CA 95448
Office: (707) 431-3316
[email protected] | healdsburg.gov

From: Raina Allan
Sent: Thursday, January 5, 2023 4:59 PM
To: Raina Allan <[email protected]>
Subject: Call for Letters of Interest
Good Afternoon Mayors and Councilmembers of Sonoma County, Happy New Year! Our next regular General Membership meeting is scheduled for February 9, 2023. We are currently planning on making this a Zoom meeting. There are currently four Board of Director positions and four City Selection Committee positions for your consideration. Attached, for your information, is the meeting schedules of outside Boards and Committees for the Board of Directors appointments and the City Selection Committee appointments. Board of Directors

Ͳ Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee: 1 seat (to fill seat vacated by former Council Member Osvaldo Jimenez, Healdsburg, term expires February 2024) Ͳ North Bay Division, LOCC, Executive Board: 1 seat (to fill seat vacated by former Council Member John Sawyer, Santa Rosa, term expires two years from appointment)
1 letter received:Jackie Elward, Rohnert Park Ͳ Child Care Planning Council of Sonoma County: 1 seat (currently held by Council Member Victoria Fleming, Santa Rosa, term expires three years from appointment)
Ͳ Sonoma Marin Area Rail Transit Commission: 2 seats (currently held by Council Member Melanie Bagby, Cloverdale, term expires February 2023 and Council Member Chris Rogers, Santa Rosa, term expires February 2023.

City Selection Committee

49 5
Ͳ Local Agency Formation Commission (LAFCO): 2 seats + alternate (to fill seat vacated by former Council Member Pam Stafford, Rohnert Park and Mark Landman, Cotati and the alternate seat vacated by former Council Member Patrick Slayter, Sebastopol term expires 4Ͳyears from appointment) 2 letters of interest received:Sandra Lowe – Sonoma Susan Hollingsworth Adams – Rohnert Park
Ͳ Sonoma County Oversight Board Committee: alternate (to fill seat vacated by former Councilmember Osvaldo Jimenez, Healdsburg, unspecified term)
Ͳ Remote Access Network (RAN) Board: 1 seat (must be a Mayor) (to fill seat vacated by former Council Member Mark Landman, Cotati)
Ͳ Bay Area Air Quality Management District Board: 1 seat (to fill seat vacated by former Council Member Teresa Barrett, Petaluma, 2Ͳyear term)
Letters of Interest should be submitted as follows:

City Selection Committee Assignments
Deputy Clerk of the Board
County of Sonoma, Board of Supervisors
575 Administration Dr, Room 100A
Santa Rosa, CA 95403
ATTN:Noelle Francis
Email:noelle.francis@sonomaͲcounty.org
Please provide a copy to the City of Healdsburg, [email protected]. And
Board of Directors Appointments
Chair
Mayors and Councilmembers Association
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
ATTN:Raina Allan, City Clerk/Public Information Officer, CMC Email:[email protected]
Please be sure to send your letters of interest to me, no later than January 13, 2023, to allow adequate time for each Council to review. Appointments will be made at the February 9, 2023, Board Meeting. Please let me know if you have any questions or would like additional information.

Thank you,
________________________________________
Raina Allan, CMC, CPMC | City Clerk/Public Information Officer City of Healdsburg | City Manager’s Office
401 Grove Street, Healdsburg, CA 95448
Office: (707) 431-3316
[email protected] | healdsburg.gov

50 CITY OF PETALUMA POST OFFICE BOX 61
PETALUMA, CA 94953-0061
Brian Barnacle
Councilmember
Petaluma City Hall
11 English Street
Petaluma, CA 94952
Phone (707) 778-4345
Msg Phone (707) 778-4541
E-Mail:
[email protected]

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51 52
201 West Sierra Avenue, Cotati, CA 94931-4217 y TELEPHONE 707y792y4600 y FAX 795y7067 January 11, 2023
Chair
Sonoma County Mayors’ and Councilmembers’ Association
City of Cotati
201 West Sierra Ave
Cotati, CA 94931
Attn: Kevin Patterson, MMC, Deputy City Clerk
Re: Request for Appointment to Local Agency Formation Commission (LAFCO) Dear Honorable Mayors and Council Members,
I am submitting this letter to you to advance my candidacy for election to the above position by the Mayors’ and Councilmembers’ Association Board of Directors.

I have been honored to serve as the representative of the Mayors and Council Members on various positions, most recently as your member to the North Bay Division LOCC Executive Board. I have represented our city on many regional JPA’s and Committees that have given me a wealth of knowledge about the issues in our region. My knowledge and experience addressing issues of water, waste and legislative concerns for our region provides me with a perspective to hit the ground running on the projects facing LAFCO.

I am proud of the regional approach taken, in Sonoma County, by all of our JPA’s and Committees. During my time on the Council, I have seen this grow stronger as the Cities continue to work towards solutions that work for all of our communities. I strongly believe that together we are able to provide the best and most efficient services when a regional approach is appropriate. We all live in a special place and love our rural character. I will continue to support our open space and agricultural areas by ensuring we advance efforts to preserve these valuable resources. Our region has worked hard to prevent urban sprawl and ensure that we have appropriate growth boundaries. I respect the choices made by our communities and would work to honor those boundaries.

I respectfully ask for your support of my request for appointment and will work hard to represent you.

Sincerely,
53 January 11, 2023, page 2 of 2
Susan Harvey
Vice Mayor
54 55
January 11, 2023
Deputy Clerk of the Board
County of Sonoma, Board of Supervisors
575 Administration Dr, Room 100A
Santa Rosa, CA 95403
ATTN: Noelle Francis
Dear Ms. Francis,
I hope this letter finds you well. I am applying for the LAFCO and Sonoma County Oversight Board Committee Alternate positions. I am hoping that my many years as an attorney working with various agencies along with my MBA will be of service to these positions.

During my years of representing clients I have worked with various agencies to seek results that worked for both parties. During my time living in Guerneville, I followed the interests of involving LAFCO. My MBA will hopefully be helpful with the issues involved with the Oversight Board Committee’s work.

I am looking forward to meeting and working with you and hopefully being of service to these positions. If you have questions, please find my e-mail below. Thank you very much for you consideration.

All Best,
signed
Stephen Zollman
Sebastopol Council Member
[email protected]
56 January 11, 2023
Chair
Mayors and Councilmembers Association
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
Dear Chair,
I hope this letter finds you well. I am applying for the ABAG Executive Board Alternate position as well as the Child Care Planning Council seat. I am hoping that my many years as an attorney working with various agencies and my prior service on the Child Care Planning Council will be of service to these positions.

During my twelve years as a San Francisco Public Defender I interacted with many agencies in order to seek services for my clients. I have similarly interacted with many agencies in Sonoma County while trying to secure services for domestic violence survivors with children since I relocated in 2013. I was appointed to the Child Care Planning Council by Supervisor Carrillo in 2013 and served nearly two years, to include being public policy co-chair. Additionally I have served on a number of childcare related nonprofit boards to include River To Coast Children’s Services and Child Parent Institute.

I am looking forward to meeting and working with you and hopefully being of service to these positions. If you have questions, please find my e-mail below. Thank you very much for you consideration.

All Best,
signed
Stephen Zollman
Sebastopol Council Member
[email protected]
57 58
59 Mark Stapp
Council Member
City of Santa Rosa
100 Santa Rosa Ave.

Santa Rosa, CA 95404
January 12, 2023
Board of Directors Appointments
Chair
Mayors’ and Councilmembers’ Association
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
ATTN: Raina Allan, City Clerk/Public Information Officer, CMC Dear Ms. Allan,
I am pleased to submit this Letter of Interest for the available seat on the Sonoma County Agricultural Preservation and Open Space District Advisory Committee. I was elected in November to the Santa Rosa City Council and hope to represent the City with Ag + Open Space. Protecting Sonoma County’s agricultural areas and wildlands is critical to the future of our County. Our open spaces are the basis for healthy communities, vibrant ecosystems, fire resilience, and even ensuring our water supply.

I am already engaged with issues and projects adjacent to the work of Ag + Open Space, and believe my experience would be an asset to the Advisory Committee:
• In my role at Sonoma State University as Senior Director for Corporate and Foundation Relations, I partner with SSU’s Center for Environmental Inquiry to secure funds to support SSU’s 4,160 acres of wildland preserves, including the 450- acre Fairfield-Osborn Preserve on Sonoma Mountain and the 40-acre Los Guillicos Preserve near Mount Hood;
• I work closely with SSU’s Wine Business Institute, which promotes education and research related to issues of land use and sustainability throughout California; • I am currently Vice President for the Sonoma County Farm Bureau Foundation Board, which supports agricultural education and environmental resilience throughout the County.
60 On a personal note, my wife and I live adjacent to Trione-Annadel State Park and, in 2021, we both certified as Wildland Level 2 Firefighters with the intention of assisting with prescribed burns. In short, Ag + Open Space’s commitment to our natural and agricultural spaces resonates with me deeply and I would be proud to serve the organization as an Advisory Committee Member. I thank the Association members for their consideration, and will be happy to provide additional information about my background and interest upon request.

Warmly,
Mark Stapp
Council Member
City of Santa Rosa
707-328-7024/[email protected]
Warmly,
61 62
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64 1
Michael Maloney
From: Okrepkie, Jeff <[email protected]>
Sent: Friday, January 20, 2023 4:24 PM
To: Todd Lands; Gus Wolter; Melanie Bagby; Brian Wheeler; Marjorie Morgenstern Cc: Michael Maloney
Subject: Sonoma County Mayors’ and Councilmembers’ Association LAFCO Appointment Dear Honorable Mayor Lands and Councilmembers,
As you may have seen, I have submitted a letter of interest to be appointed to the Local Agency Formation Commission (LAFCO). Of the varied positions that were available to be applied for, this was the one that garnered a great deal of interest from me. I was born and raised in Santa Rosa and have spent over 32 years of my life as a Sonoma County resident. Because of that, I hold the three objectives of LAFCO in the highest regard.

The preservation of agricultural land and open‐space resources as well as orderly growth and discouragement of urban sprawl are the principal tenets of not just the organization but to continue in keeping Sonoma County the special place we all know it to be. With the increased need for housing in our communities, it is more important than ever to have collaboration amongst our governments and be as efficient as possible with our resources.

As a former planning commissioner and fire recovery/rebuild leader with a great deal of land use experience I would cherish the opportunity to apply that to a broader scope. Additionally, I would take great pride in being the first Santa Rosa representative in over two decades to be a part of LAFCOS critical role in our community.

With the support of my colleagues, I respectfully ask for your support of my request for appointment.

Thank you,
Jeff Okrepkie | Council Member, District 6
City of Santa Rosa| 100 Santa Rosa Avenue| Santa Rosa, CA 95404 [email protected]
All emails are subject to the California Public Records Act and neither the sender nor any recipients should have any expectation of privacy regarding the contents of such communications.
65 1
Michael Maloney
From: Melanie Bagby
Sent: Tuesday, January 24, 2023 10:23 AM
To: Michael Maloney
Subject: Council Report 1/12-24
Go to 1/4/23 SMART meeting summray report
1/12 Attended MTC: Regional Network Management Business Case Progress Update on behalf of SMART board with Director Lucan
1/18 Attended SMART board meeting
1/19 Attended AAA Cloverdale Needs Assessment meeting
Best,
Melanie Bagby
Councilmember, City of Cloverdale
office (707) 893‐7170 • [email protected]
66