124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
CLOSED SESSION: 5 PM
THIS PORTION OF THE MEETING IS CLOSED TO THE PUBLIC
OPEN SESSION: 6 PM
THIS PORTION OF THE MEETING IS OPEN TO THE PUBLIC
PUBLIC PARTICIPATION:
The City Council welcomes public interest, attendance, and participation at meetings.
Attendees may join open session both in-person at theCloverdale Performing Arts Center, 209 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527; or directly online at https://us02web.zoom.us/j/82316684527.
Public Session meetings are also streamed on YouTube via live webcast at cloverdale.net/youtube.
Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the meeting will continue unless it is being held pursuant to the provisions of Assembly Bill 2449.
Members of the public may provide comment on an agenda item in-person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Mayor or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial *9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Please note the City Council is unable to respond directly to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note, all written comments received are considered public records and subject to disclosure under the California Public Records Act.
COUNCILMEMBER PARTICIPATION:
Councilmembers participate in person or teleconference methods consistent with traditional provisions of the Brown Act, unless the meeting is being held pursuant to provisions of Assembly Bill 2449.
The City Council may recess for breaks and agenda items may be taken out of order.
AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, APRIL 12, 2023
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 CLOSED SESSION
OPENING CLOSED SESSION:
Call to Order
Roll Call
Closed Session Agenda Review (Changes and/or Deletions) PUBLIC COMMENTS ON CLOSED SESSION AGENDA:
Prior to recessing into Closed Session, the public may speak on items to be addressed in Closed Session. Per City Council Policy, three minutes are allotted to each speaker.
RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):
OPEN SESSION
A. OPENING PUBLIC SESSION
Call to Order
Pledge of Allegiance
Roll Call
Report Out on Closed Session
Conflict of Interest Declaration
Agenda Review (Changes and/or Deletions)
CLOSED SESSION ITEM 1:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8 Property: APN: 117-040-070
Property Owner: County of Sonoma
Negotiating Parties:
For City: City Attorneys Jose Sanchez and Alex Mog, City Manager Kelley and Assistant City Manager Thompson
For Sonoma County: Jeremy Fonseca , County Counsel’s Office Under negotiation: Price and Terms
CLOSED SESSION ITEM 2:
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION: (Pursuant to Section 54956.9(d)(1) of the Government Code).
Name of Case: Carol Spingler v. City of Cloverdale
Superior Court of California, County of Sonoma
Case No.: SCV 272896
CLOSED SESSION ITEM 3:
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION: (Pursuant to Section 54956.9(d)(1) of the Government Code).
Name of Case: City of Cloverdale v. Cort Amelung
Superior Court of California, County of Sonoma
Case No.: MCV 260528
2 B. PUBLIC COMMENTS:
Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this Fme.
Members of the public have the right to speak on any item on the Council Agenda at the Fme the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are typically allotted to each speaker.
C. COMMUNICATIONS
Council may discuss at this Fme wriGen communications sent to Councilmembers since the last council meeFng.
Written communications to be discussed will be listed below, if any.
D. PROCLAMATIONS/PRESENTATIONS
D.1 Proclamation - Week of the Young Child
D.2 Proclamation - Dispatchers Week
D.3 Proclamation - Sexual Assault Awareness Month
D.4 Presentation - Student Liaison Report
E. CONSENT CALENDAR:
All items under the Consent Calendar will be considered together by one acFon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
E.1 Minutes Approval - March 22, 2023
Recommended Action(s):
Approve the March 22, 2023 Draft Minutes
E.2 Minor Construction Agreement with PumpMan Norcal for Well 6 pump repair services for the City of Cloverdale Water Treatment Plant
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Maintenance Agreement for Well 6 pump Repair & Installation with PumpMan Norcal in the amount of $28,480.93, a 15% project contingency and a total project budget not to exceed $32,753.06 and authorizing the City Manager to execute the Maintenance agreement." E.3 Resolution amending the budget to increase the budgeted amount for Coastland Engineering Inc. for the building permit services
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Budget Amendment Adding an Additional $200,000 needed to continue Coastland Civil Engineering Proclamation - Week of the Young Child
Proclamation - Dispatchers Week 2023
Proclamation - Recognizing April 2023 Sexual Assault Awareness Month March 22, 2023 - Draft Minutes
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Proposal
3 building permit services”.
E.4 Acceptance of Fee Simple Title To The Lyda Ranch Real Property (APNs: 115-220-006 & -007) From, And Granting A Conservation Easement To, The Sonoma County Agricultural Preservation And Open Space District
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution Of The Cloverdale City Council Accepting Fee Simple Title To The Lyda Ranch Real Property (APNs: 115-220-006 & -007) From, and Granting a Conservation Easement to, The Sonoma County Agricultural Preservation and Open Space District; Authorizing Execution of a Deed and Agreement; Adopting Findings and Authorizing The City Manager to Take Further Necessary Actions In Connection Therewith."
E.5 Budget Amendment for the Professional Services Agreement with West Yost & Associates, Inc. to prepare a water system hydraulic evaluation for the replacement of the Southcrest Reservoir Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving a FY 2022-23 Budget Amendment for the Professional Services Agreement with West Yost & Associates, Inc. to prepare a water system hydraulic evaluation for replacement of the Southcrest Reservoir approved on January 11, 2023 in the amount of $77,700.” F. PUBLIC HEARINGS
G. NEW BUSINESS
G.1 Presentation and acceptance of the FY 2021/22 City of Cloverdale Audited Financial Statements Recommended Action(s):
Review and accept by motion the FY 2021/22 City of Cloverdale Audited Financial Statements.
G.2 Resolution Revising the Current Stage 3 Water Shortage Emergency, Mandating Water Conservation Measures to a Stage 1 Water Shortage Emergency Requiring Voluntary Water Conservation and Terminating the Previously Enacted Water Shortage Surcharge enacted Pursuant to Cloverdale Municipal Code section 13.05.070
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Budget Amendment
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Deed and Conservation Easement (DRAFT) Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Budget Adjustment
Attachment 3 - Original Agenda Report
Attachment 4 - Resolution No. 003-2023
Agenda Report
Attachment 1 - FY 21 22 Audited Financial Statements
Attachment 2 - Statement of Auditing Standards
Attachment 3 - Presentation
4 Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Amending the current Stage 3 Water Shortage Emergency to a Stage 1 Water Shortage Emergency Requiring Voluntary Water Conservation pursuant to Chapter 13.05 “Conservation of Water Supply” of the Cloverdale Municipal Code and terminating the previously enacted Water Shortage Surcharge pursuant to Cloverdale Municipal Code section 13.05.070.” H. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter Finance, Administration & Police:
Last Meeting Agenda | Next Meeting - May 1, 2023
Planning & Sustainability:
Last Meeting Agenda | Next Meeting - April 18, 2023
Public Works & Facilities:
Last Meeting Agenda | Next Meeting - April 25, 2023
Joint City/Cloverdale Unified School District:
Last Meeting Agenda | Next Meeting - April 17, 2023
Homelessness Community Advisory Group:
Last Meeting Agenda | Next Meeting - June 12, 2023
I. COUNCILMEMBER REPORTS
I.1 Written Reports
J. INFORMATIONAL REPORTS
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
K.1 Letter of Support - Federal Transit Grant
L. CITY MANAGER/CITY ATTORNEY REPORT(S)
M. STATUS UPDATES
CURRENT IMPACTS TO WATER SUPPLY
COVID-19 EMERGENCY
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
(City Council and Council Subcommittee)
O. ADJOURNMENT
To the next regular meeting of the City Council scheduled for April 26, 2023 Agenda Report
Attachment 1 - Resolution
Councilmember Bagby
City of Cloverdale - letter of support for Federal Transit Grant 5 CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on 1) the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425, and 2) Cloverdale Performing Arts Center, 209 N. Cloverdale Blvd., Cloverdale, CA 95425; online at cloverdale.net/agendacenter and made available for public review at least 72 hours prior to the meeting as required by the Brown Act.
Date posted: 4.6.2023 | Time posted: 4:30 p.m. | City Clerk Signature: s/Mike Maloney
IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliFes Act and Title VI, if you need special assistance to parFcipate in this meeFng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoFficaFon at least 72 hours prior to the meeFng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.
AB343 REQUIREMENTS: Any wriFngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecFon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.
WAIVER WARNING: If you challenge decisions/direcFons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriGen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
TRANSCRIPTIONS: The City does not transcribe its proceedings, however, Zoom translaFon may be available upon request. Anyone who desires a verbal or wriGen record of this meeFng should arrange for an aGendant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual requesFng the recordaFon. QuesFon about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at www.cloverdale.net/agendacenter.
The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19. 6