124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
THIS MEETING IS OPEN TO THE PUBLIC IN
PERSON AND VIA THE ZOOM LINKS BELOW
PUBLIC PARTICIPATION:
The City Council welcomes public interest, attendance, and participation at meetings.
Attendees may join open session both in-person at theCloverdale Performing Arts Center, 209 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527; or directly online at https://us02web.zoom.us/j/82316684527.
Public Session meetings are also streamed on YouTube via live webcast at cloverdale.net/youtube.
Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the meeting will continue unless it is being held pursuant to the provisions of Assembly Bill 2449.
Members of the public may provide comment on an agenda item in-person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Mayor or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial *9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Please note the City Council is unable to respond directly to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note, all written comments received are considered public records and subject to disclosure under the California Public Records Act.
COUNCILMEMBER PARTICIPATION:
Councilmembers participate in person or teleconference methods consistent with traditional provisions of the Brown Act, unless the meeting is being held pursuant to provisions of Assembly Bill 2449.
The City Council may recess for breaks and agenda items may be taken out of order.
AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, APRIL 26, 2023
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 A. OPENING PUBLIC SESSION
Call to Order
Pledge of Allegiance
Roll Call
Conflict of Interest Declaration
Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS:
Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this ?me.
Members of the public have the right to speak on any item on the Council Agenda at the ?me the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are typically allotted to each speaker.
C. COMMUNICATIONS
Council may discuss at this ?me wri@en communications sent to Councilmembers since the last council mee?ng.
Written communications to be discussed will be listed below, if any.
D. PROCLAMATIONS/PRESENTATIONS
D.1 Proclamation - National Library Week
D.2 Proclamation - Administrative Professionals Week and Day D.3 Proclamation - Professional Municipal Clerks Week
D.4 Presentation - Golden Gate Railroad
D.5 Presentation - Sonoma Water: Russian River Water Forum D.6 Presentation - Pavement Management Technical Assistance Program (PTAP) E. CONSENT CALENDAR:
All items under the Consent Calendar will be considered together by one ac?on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
E.1 Approval of the April 12, 2023 Draft Minutes
Proclamation - National Library Week
Proclamation - Administrative Professionals Week and Day Proclamation - Professional Municipal Clerks Week
Presentation - Golden Gate Railroad
Late Correspondence
Agenda Report
Attachment 1 - Presentation
Attachment 2 - Summary of Interview Findings
Attachment 3 - RRWF Planning Group Draft Charter
Attachment 4 - RRWF Planning Group Nomination Process Guidance Agenda Report
Attachment 1 - Presentation
2 Recommended Action(s):
Approval of the April 12, 2023 Draft Minutes
E.2 Cancellation of the May 10, 2023 and July 12, 2023 City Council Meetings Recommended Action(s):
Cancel the May 10, 2023 City Council meeting due to lack of items and the July 12, 2023 meeting for the 4th of July Holiday.
E.3 Cloverdale Police Department Military Equipment Use Policy 708 Annual Report Recommended Action(s):
Consider approving the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report in accordance with Assembly Bill 481
E.4 Reappointment of William Wagy to the Planning Commission as a regular member with a term expiration of April 26, 2027.
Recommended Action(s):
Approve Mayor Lands proposed reappointment of William Wagy as a regular member of the Planning Commission for a term to expire on April 26, 2027.
E.5 Master Agreement for Recreation Instructors
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a Master Instructor Agreement for use in hiring recreation instructors and authorizing the City Manager to execute said agreement in a form approved by the City Attorney.” E.6 Amend the Fiscal Year 2022-23 budget to include funds for the purchase of new park benches for the City Plaza and trash receptacles.
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale amending the FY 2022-23 Budget and authorizing the city manager to execute a contract and any change orders with Ross Recreation Equipment in an amount up to the authorized project budget of $45,811 for the purchase of the seventeen park benches and two trash cans.” April 12, 2023 - Draft Minutes
Agenda Report
Attachment 1 - Military Equipment Use Policy
Attachment 2 - Lexipol Policy Section 708
Agenda Report
Attachment 1 - Wagy Application
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Master Recreation Instructor Agreement
Attachment 1 - Resolution
Attachment 2 - Quote from Ross Recreation Equipment
Attachment 3 - Budget Amendment Form
Agenda Report
3 E.7 Resolution amending the budget to transfer FY 21/22 budgeted funding to FY 22/23 budget to cover expenses related to the Housing Element Update.
Recommended Action(s):
Adopt a Resolution Entitled a “Resolution of the City Council of the City of Cloverdale approving a Budget Amendment reallocating $42,000 from the FY21/22 budget to the FY 22/23 to complete the housing element consultant services”
F. PUBLIC HEARINGS
F.1 Consider Adoption of a Resolution Adopting a CEQA EIR Addendum for the 2023-2031 Housing Element Update and a Resolution Adopting the 2023-2031 Housing Element Update.
Recommended Action(s):
Adopt A Resolution Entitled, “Resolution of the City of Cloverdale city council adopting a CEQA addendum in connection with the 2023-2031 Housing Element and General Plan Amendment to update the Housing Element of the General Plan for the period of 2023-2031, affirmatively further fair housing, and comply with state housing element law.” G. NEW BUSINESS
G.1 Ordinance of the City Council of the City of Cloverdale Amending Sections 3.08.030 “Purchases by City Council – Competitive Bidding” and 3.08.040 “Purchases of Less than Twenty-Five Thousand Dollars – Procedure” of the Cloverdale Municipal Code to Increase the City Manager’s Purchasing Authority.
Recommended Action(s):
Waive the first reading of the text and introduce an ordinance amending Sections 3.08.030 and
3.08.040 of the Cloverdale Municipal Code to increase the City Manager’s Purchasing Authority.
G.2 Preliminarily Approve the Engineer’s Report for FY 2023-24 for the City of Cloverdale Landscaping and Lighting Assessment District and Set the Time and Date of the Public Hearing for Zone 1-7 Recommended Action(s):
Adopt the four Resolutions Entitled, "Resolution of Intent to Levy and Collect Annual Assessments, Preliminarily Approve the Engineer’s Report for FY 2023-24 for the City of Cloverdale Landscaping and Lighting Assessment District and Setting the Time and Date of the Public Hearing for Zone 1" and Agenda Report
Attachment 1 - Resolution
Budget Amendment
Agenda Report
Attachment 1 - Resolution
Attachment 1a - Exhibit A - Adoption Draft Housing Element Attachment 1b - Exhibit B - Housing Element CEQA Addendum Attachment 1c - Exhibit C - 2009 General Plan EIR
Attachment 1d - Exhibit D - Response to HCD Findings
Attachment 2 - HCD Review Letter
Attachment 3 - Presentation
Agenda Report
Attachment 1 - Ordinance
4 Zones 2, 3, 4, 5, 6, and 7.
H. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter Finance, Administration & Police:
Last Meeting Agenda | Next Meeting - June 5, 2023 (May 1, 2023 Cancelled) Planning & Sustainability:
Last Meeting Agenda | Next Meeting - June 20, 2023
Public Works & Facilities:
Next Meeting Agenda | Next Meeting - April 25, 2023 and May 23, 2023 Joint City/Cloverdale Unified School District:
Last Meeting Agenda | Next Meeting - June 19, 2023
Homelessness Community Advisory Group:
Last Meeting Agenda | Next Meeting - June 12, 2023
I. COUNCILMEMBER REPORTS
I.1 Written Reports
J. INFORMATIONAL REPORTS
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
K.1 Letter of Support - Eel River at Cape Horn Dam Fish Passage Improvement Planning and Design L. CITY MANAGER/CITY ATTORNEY REPORT(S)
M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
(City Council and Council Subcommittee)
N. ADJOURNMENT
To the next regular meeting of the City Council scheduled for May 24, 2023.
Agenda Report
Attachment 1.a - Resolution Zone 1
Attachment 1.b - Resolution Zone 2
Attachment 1.c - Resolution Zone 3
Attachment 1.d - Resolution Zone 4
Attachment 2 - FY23-24 Annual Engineer's Report
Attachment 3 - FY22-23 Budget Review
Councilmember Bagby
Letter of Support for Sonoma Water PVP Fish Passage Project 5 CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on 1) the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425, and 2) Cloverdale Performing Arts Center, 209 N. Cloverdale Blvd., Cloverdale, CA 95425; online at cloverdale.net/agendacenter and made available for public review at least 72 hours prior to the meeting as required by the Brown Act.
Date posted: 4.20.2023 | Time posted: 4 pm | City Clerk Signature: s/Mike Maloney
IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with Disabili?es Act and Title VI, if you need special assistance to par?cipate in this mee?ng, please contact the City Clerk's office at [email protected] or 707.894-1712. No?fica?on at least 72 hours prior to the mee?ng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.
AB343 REQUIREMENTS: Any wri?ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec?on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.
WAIVER WARNING: If you challenge decisions/direc?ons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wri@en correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
TRANSCRIPTIONS: The City does not transcribe its proceedings, however, Zoom transla?on may be available upon request. Anyone who desires a verbal or wri@en record of this mee?ng should arrange for an a@endant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual reques?ng the recorda?on. Ques?on about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at www.cloverdale.net/agendacenter.
The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19. 6