Joint City / Unified School District Subcommittee Minutes - August 21, 2023 Page 1 of 2 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - FINAL
JOINT CITY OF CLOVERDALE AND CLOVERDALE CITY SCHOOLS SUBCOMMITTEE MEETING MONDAY, AUGUST 21, 2023
5 PM
CITY HALL CONFERENCE ROOM
124 N. CLOVERDALE BBOULEVARD, CLOVERDALE, CA, 95425
A. CALL TO ORDER & ROLL CALL
Chair Lands called the meeting to order at 5 p.m.
Present: City Representatives: Chair - Mayor Todd Lands, Vice Chair - Councilmember Morgenstern, City Manager Kelley, Assistant City Manager Thompson, Police Chief Ferguson, Public Works Director Montanye. Unified School District Representatives: Superintendent Senestraro, Board Member Lopus White, Board Member Addison
Absent: None.
B. PUBLIC COMMENTS:
None.
C. COMMUNICATIONS
1. Brad Horrall - CHS Tennis Courts
City Manager Kelley reported on Brad Horrall’s communication.
D. APPROVAL OF MINUTES
1. November 14, 2022 - Draft Minutes
Approved as submitted.
E. NEW BUSINESS
1. Announcement - New Superintendent
Superintendent Senestraro presented.
2. Discussion - Unified School District General Update(s) Superintendent Senestraro reported and the Subcommittee discussed crossing guard history.
3. Discussion - Addition to School System per State Law - TK and Kindergarten Locations Superintendent Senestraro and Chair Lands reported.
The Subcommittee discussed and City Manager Kelley provided comments.
Joint City / Unified School District Subcommittee Minutes - August 21, 2023 Page 2 of 2
4. Discussion - Student Liaison Program for 23/24 School Year City Manager Kelley reported.
5. Discussion - Public Works Preparation for 23/24 School Year Public Works Director Montanye and City Manager Kelley reported.
F. STANDING ITEMS
1. Update - Cooperative Agreement Review by City School Ad Hoc (On Hold) City Manager Kelley provided an update and the Subcommittee discussed.
2. Update - School Resource Officer
Chief Ferguson provided an update and responded to inquiries.
3. Update - Cloverdale Community Pool / Student Lifeguard Certification City Manager Kelley reported.
4. Update - Thyme Square Property
City Manager Kelley provided an update and the Subcommittee discussed.
5. Update - School District South Properties
Board Member Addison provided an initial update and the Subcommittee discussed.
6. Update - School Facility Improvements
Superintendent Senestraro provided updates.
7. Update - Planning and Development Projects
City Manager Kelley provided updates and the Subcommittee discussed.
G. FUTURE AGENDA ITEMS
1. Regulation Size Pool Feasibility Plan to Master Plan
2. Meeting Schedule for 2024 Calendar Year
3. Pickleball Courts and Contribution Amounts
4. Revise Standing Item 6 to “School Facility Master Plan” H. ADJOURNMENT
Chair Lands adjourned the meeting at 6:29 p.m. to the next regular meeting of the Joint City School Subcommittee meeting scheduled for October 16, 2023.
APPROVED ON: October 26, 2023
_________________________________
Michael Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
PUBLIC PARTICIPATION:
City Council welcomes public interest, attendance, and participation at Council Subcommittee meetings. Attendees may join both in-person at the City Hall Conference Room, 124 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1.669.900.6833, both using Meeting ID: 848 4962 2793; or directly online at https://us02web.zoom.us/j/84849622793 Members of the public may provide comment on an agenda item in-person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Chair or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial*9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Council Subcommittees are unable to immediately respond to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note, all written comments received are considered public records and subject to disclosure under the California Public Records Act.
SUBCOMMITTEE MEMBER PARTICIPATION:
Councilmembers participate in person or teleconference methods consistent with traditional provisions of the Brown Act, unless the meeting is being held pursuant to provisions of Assembly Bill 2449.
The Subcommittee may recess for breaks and agenda items may be taken out of order.
A. CALL TO ORDER & ROLL CALL
City Representatives: Chair - Mayor Todd Lands, Vice Chair - Councilmember Morgenstern, City Manager Kelley, Assistant City Manager Thompson, Police Chief Ferguson, Public Works Director Montanye Unified School District Representatives: Superintendent Senestraro, Board Member Lopus White, Board Member Addison
B. PUBLIC COMMENTS:
Any person wishing to speak to the Council SubcommiAee on any item not listed on the agenda may do so at this AGENDA
JOINT CITY OF CLOVERDALE AND CLOVERDALE CITY SCHOOLS SUBCOMMITTEE MEETING MONDAY, AUGUST 21, 2023
5 PM
CITY HALL CONFERENCE ROOM
124 N. CLOVERDALE BBOULEVARD, CLOVERDALE, CA, 95425
1 Bme. Members of the public have the right to speak on any item on the agenda at the Bme the item comes up for consideration. Pursuant to the Brown Act, the subcommiAee is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are typically allotted to each speaker.
C. COMMUNICATIONS
Council Subcommittees may discuss at this time written communications received since the last meeting. Written communications to be discussed will be listed below, if any.
C.1 Brad Horrall - CHS Tennis Courts
D. APPROVAL OF MINUTES
D.1 November 14, 2023 - Draft Minutes
Recommended Action(s):
Approve the November 14, 2023 Draft Minutes
E. NEW BUSINESS
1. Announcement - New Superintendent*
2. Discussion - Unified School District General Update(s)
3. Discussion - Addition to School System per State Law - TK and Kindergarten Locations
4. Discussion - Student Liaison Program for 23/24 School Year*
5. Discussion - Public Works Preparation for 23/24 School Year* *Indicates Supplemental Attachment (E.1)
E.1 Supplemental Attachment(s):
F. STANDING ITEMS
1. Update - Cooperative Agreement Review by City School Ad Hoc (On Hold)
2. Update - School Resource Officer
3. Update - Cloverdale Community Pool / Student Lifeguard Certification
4. Update - Thyme Square Property
5. Update - School District South Properties
6. Update - School Facility Improvements
7. Update - Planning and Development Projects
G. FUTURE AGENDA ITEMS
1. Discussion - Regulation Size Pool Feasibility Plan
2. Discussion - Meeting Schedule for 2024 Calendar Year Brad Horrall Communication
November 14, 2022 - Draft Minutes
E.1 - Superintendent Announcement
E.4 - Student Council Liaison Application
E.5 - Public Works Getting School Prep
2 H. ADJOURNMENT
To the next regular meeting of the Joint City School Subcommittee meeting scheduled for October 16, 2023.
CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425; online at www.cloverdale.net/agendacenter; and made available for public review at least 72 hours prior to the meeting as required by the Brown Act Date posted: 8.16.2023 Time posted: 5 p.m. City Clerk Signature: s/Mike Maloney
IMPORTANT NOTICES REGARDING COUNCIL SUBCOMMITTEE MEETINGS SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliBes Act and Title VI, if you need special assistance to parBcipate in this meeBng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoBficaBon at least 72 hours prior to the meeBng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.
AB343 REQUIREMENTS: Any wriBngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecBon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.
TRANSCRIPTIONS: The City does not transcribe its proceedings, however, Zoom translaBon may be available upon request. Anyone who desires a verbal or wriAen record of this meeBng should arrange for an aAendant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual requesBng the recordaBon. QuesBon about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at cloverdale.net/agendacenter 3 1
From: Brad Horrall
Sent: Saturday, July 15, 2023 3:14 PM
To: Todd Lands <[email protected]>; David Kelley <[email protected]> Subject: CHS Tennis Courts
Dear City‐Schools Subcommittee Members,
I have been the President of the Cloverdale Tennis Association for the past 15 years. In 2009, a joint project to refurbish the tennis courts at the high school was completed. The total cost was just under $250,000. It was funded by CUSD, City of Cloverdale, Cloverdale Tennis Association and a grant from the United States Tennis Association. In 2018, all five courts were resurfaced at a cost of $19,800. I don’t remember for sure but I believe the City may have contributed to that.
The courts at the high school are the only public courts in Cloverdale. Because of this and the prior investment in them, I feel the courts should be kept in good shape.
The courts will need to be resurfaced again in a year or two. I am writing to this committee to suggest that you budget for this expense. When they are resurfaced, I would hope that the courts would also be lined for pickleball, which is a much easier game to pick up than tennis. (I am also President of the Cloverdale Pickleball Club and the USA Pickleball Ambassador for Cloverdale.)
If the City, CUSD and high school want to use the courts for pickleball, it would seem to make sense to resurface the courts soon and have both tennis and pickleball lines done at that time, rather than line the courts now for pickleball and then resurface in a year or two and have to do them over again.
If you would like for me to come to a committee meeting to discuss this, please let me know. I also have some suggestions on how the courts could accommodate more than one pickleball court on each tennis court — this would especially be better for CHS PE classes to have more than five courts.
Sincerely,
Brad Horrall
President, Cloverdale Tennis Association
President, Cloverdale Pickleball Club
USA Pickleball Ambassador for Cloverdale
4 MINUTES - DRAFT
SPECIAL JOINT CITY/CLOVERDALE UNIFIED SCHOOL DISTRICT SUBCOMMITTEE MEETING Meeting Date: Monday, November 14, 2022
Meeting Time: 4:30 p.m.
Meeting Location: Cloverdale High School – Makers Space
1. Call to Order and Roll Call:
Chair Palla called the meeting to order at 4:43 p.m.
Present: Chair Joe Palla, Vice Chair Lands, City Manager David Kelley, Asst. City Manager Kevin Thompson, Police Chief Ferguson, Superintendent Betha MacClain, School Board Member/Clerk Preston Addison
Absent: School Board President Ashley Lopus White
2. Public Comment:
None.
3. Communications:
None.
4. Approval of Minutes:
September 19, 2022
Action: Approved as submitted.
5. Current Items for Discussion:
a) Boys and Girls Clubhouse / Future Teen Center.
Superintendent MacClain reported.
The subcommittee discussed.
b) Coordination of South Properties (Kelly Road)
Superintendent MacClain introduced the item and Board Member Addison reported.
The Subcommittee discussed the properties and directed Staff to keep the item on future agendas as a Standing Item for continued updates.
6. Standing Items / Items Continued from Last Meeting:
a) Update on Cooperative Agreement Review by City School Ad Hoc Superintendent MacClain and Chief Ferguson reported.
The Subcommittee discussed edits to the agreement.
b) Update on MOU for School Resource Officer
The Subcommittee reviewed the updated MOU, discussed next steps, and provided direction for Staff to place the item on the December 14, 2022, City Council meeting if possible. c) Discuss Thyme Square Property Transfer and next steps City Manager Kelley introduced the item and the Subcommittee discussed next steps and coordination efforts for items 6.c, 6.d, and 6.e. The Subcommittee directed Staff to keep the item (6.c) on future agendas as a Standing Item for continued updates.
5 d) Update on Thyme Square Storm Water Alternatives Analysis See item 6.c.
e) Update on Storm Drain Project Healdsburg Avenue at Citrus Fair See item 6.c.
f) Identify and Discuss Traffic Safety Issues for Safe Routes to Schools City Manager Kelley introduced the item and the subcommittee discussed.
Chief Ferguson left the meeting at 5:34 p.m.
g) Update on Cloverdale Community Pool
Chair Palla reported on facility updates and Superintendent MacClain reported on potential Swim/Water Safety curriculum.
h) Student Lifeguard Certification Program
Chair Palla reported.
i) Update on School Facility Improvements
Superintendent MacClain reported on potential recreation court updates and district office construction. j) Update on Electronic Marquee Hours of Operation (timing) and Brightness The Subcommittee discussed the issue has been resolved - The Marquee now turns of at 5 p.m. k) Update on Proposed Housing Projects and Future Growth The Subcommittee discussed an updated parcel on Vista View.
7. Information Only Memos/Announcements:
Meeting Cancellation - November 21, 2022
8. Future Agenda Items:
Move item 5.b to Standing Items titled “Update - South Properties (Kelly Road)” Move item 6.c to Standing Items titled “Update - Thyme Square Property Transfer” City Manager Kelley provided information on upcoming Council Subcommittee reassignments considering the newly elected Council, and the Subcommittee discussed proposed 2023 scheduling and recommendations.
9. Adjournment:
Chair Palla adjourned the meeting at 5:57 p.m.
Approved On: TBD
________________________
Mike Maloney, City Clerk
6 97 SCHOOL STREET | CLOVERDALE, CA 95425 | PHONE 707.894.1920 | FAX 707.894.1922
STEVEN L JORGENSEN
INTERIM SUPERINTENDENT
BOARD OF TRUSTEES
PRESTON ADDISON
JENNY CANDELARIA-ORR
JACQUE GARRISON
ASHLEY LOPUS WHITE
GABRIELA MENDOZA-TORRES
March 16, 2023
To the Cloverdale Unified School District Community,
We are pleased to announce the conclusion of our search for our next superintendent. We have selected Mr. Glen Senestraro as the final candidate. Using the significant amount of input received from so many people, our Board spent many long and thoughtful hours reading applications from twenty-three candidates, matching qualifications for the position based on the input we received, developing interview questions based on the input, and finally interviewing candidates, Mr. Senestraro was chosen from a highly qualified field following this rigorous process. In order to validate our selection, twelve references were called, a criminal background investigation was conducted, and two board members travelled to Mr. Semeraro’s current district to interview people there about his perceived fit in Cloverdale.
Mr. Senestraro is currently the Superintendent in the Fortuna Union High School District in Humboldt County. Fortuna is a very successful district with one traditional high school, one continuation high school and one early college high school.
The district currently serves about 1,100 students in grades 9-12. Prior to his current assignment in Fortuna, Mr.
Senestraro served in many different administrative capacities: principal, vice-principal and athletic director. Mr.
Senestraro taught high school math courses for fifteen years. He holds a bachelor’s degree from Sacramento State University and a master’s degree from National University. Mr. Senestraro has extensive experience in many facets of education.
Mr. Senestraro is married with four children and currently lives in Fortuna. He is very active in the Fortuna Community and intends to do so in Cloverdale. Glen is beyond thrilled to be joining Cloverdale Unified School District and is honored to be selected to serve as our next leader. He is aware of our commitment to excellence in education. Knowing how important it is to our community, Glen intends to immediately move to Cloverdale.
Although the official start date for Mr. Senestraro will be July 1, he is planning some transition meetings and visits prior to the end of the school year. We look forward to a smooth transition and are excited for Mr. Senestraro to meet our outstanding students, staff, teachers, parents and Cloverdale community.
We offer profound thank you to everyone who contributed input which led to creating the profile for a superintendent who will best “fit” into our District and community. We would also like to thank Steve Jorgensen for his dedication and service to our district during this interim period. We wish Steve a long, happy and healthy return to retirement and is grateful for his years spent striving to make a difference for children and adults here in Cloverdale.
Ashley Lopus White
Board President
Gabriela Mendoza-Torres
Board Clerk
Preston Addison Jenny Candelaria-Orr Jacque Garrison
Trustee Trustee Trustee
ENGAGE ▪ CHALLENGE ▪ NURTURE
7 City of Cloverdale Student-City Council Liaison Application
P.O. Box 217 • 124 North Cloverdale Blvd. • Cloverdale, CA 95425-0217 • Telephone (707) 894-2521 • FAX (707) 894-3451 The City of Cloverdale City Council is accepting applications for the 2023-24 school year for a StudentCity Council Liaison. The purpose of the Student City Council Liaison to increase youth participation in local government and support involvement in leadership training and development activities by attending a minimum of one City Council meeting per month.
The City Council currently meets the second and fourth Wednesday of the month at 6:00 pm at the Cloverdale Performing Arts Center located at 209 N. Cloverdale Boulevard, Cloverdale. If you have further questions, please contact City Hall at 707.894.1712 or City Clerk at [email protected].
Name: Date:
Address:
Home
Phone:
Cell/Mobile
Phone:
Email: School: Grade:
Eligibility Requirements:
• Be at least entering into 11th grade and maintain at least a 2.0 GPA; and • Complete and submit this City of Cloverdale Student Liaison Application Form including the letter of recommendation; and
• Be successfully chosen for the Student-City Council Liaison position by the Joint City/Cloverdale Unified School District Subcommittee; and
• If selected, serve as Student-City Council Liaison for one school-year term, to be appointed in August of each year.
Scholarship Requirements:
• You are required to attend one assigned City Council meeting each month. If unable to attend due to health or school related assignment, you must call and advise the Cloverdale City Clerk prior to the meeting.
• Toward the end of the school semester, normally May, you agree to participate in an optional City press conference, which may include having your picture taken, to promote the program and thank our scholarship sponsors.
• After graduation and successful completion of the program, you can apply for the $750 scholarship if you attend college. To apply, submit a scan or copy of your college acceptance papers, including the name of college you’re attending. In addition, include your current mailing address and contact information. This material can be dropped off at City Hall, Attention: City Manager.
8 City of Cloverdale Student-City Council Liaison Application
P.O. Box 217 • 124 North Cloverdale Blvd. • Cloverdale, CA 95425-0217 • Telephone (707) 894-2521 • FAX (707) 894-3451 By signing below, you affirm that you have read this application form and that you understand and agree to the terms and conditions stated.
________________________________________
Student Signature
________________________
Date
________________________________________
Parent/Guardian Print Name
________________________
Date
________________________________________
Parent/Guardian Signature
________________________________________
Parent/Guardian Emergency Contact Number
9
P.O. Box 217 • 124 North Cloverdale Blvd. • Cloverdale, CA 95425-0217 • Telephone (707) 894-2521 • FAX (707) 894-3451 City of Cloverdale Student-City Council Liaison Application Please provide a response to each of the following questions. Each response shall not exceed 250 words.
1. Describe why you wish to serve the community in the capacity of Student-City Council Liaison.
2. What experience will you bring to this position?
3. What experience do you expect to take away from being a Student-City Council Liaison? * Please attach one letter of reference from a guidance counselor, school administrator, or teacher. 10 With the 23/24 school year star�ng August 16th the Public works crew have been installing new thermal plas�c striping crosswalks. Public Works will be focusing on School Zone and safe routs to school areas, then moving on to non-school zone crosswalks.
Phase 1 Intersec�ons to be striped:
School St and Jefferson
Champlain and N. Jefferson
Franklen and Healdsburg
First and Commercia
11