City Council Minutes - August 23, 2023 - Page 1 of 4
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - FINAL
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, AUGUST 23, 2023
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
Call to Order - Vice Mayor Wolter called the meeting to order at 6 p.m.
Pledge of Allegiance - Mayor Lands led the pledge of allegiance.
Roll Call - Present: Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler
Absent: Mayor Lands
Conflict of Interest Declaration - None.
Agenda Review (Changes and/or Deletions) - None.
B. PUBLIC COMMENTS:
Heather Lenehan spoke regarding the enforcement of the rent control ordinance.
Michael Dean spoke regarding rent control.
C. COMMUNICATIONS
C.1 Sally Evans Communication
City Manager Kelley reported.
D. STUDENT LIAISON REPORT
None.
E. PROCLAMATIONS
E.1 Women's Equality Day
Councilmember Morgenstern presented the proclamation.
Chair Caitlin Quinn and Vice Chair Gina Fortino Dickson from the Sonoma County Commission on the Status of Women accepted the proclamation and presented.
City Council Minutes - August 23, 2023 - Page 2 of 4
Councilmembers provided comments.
F. PRESENTATIONS
None.
G. CONSENT CALENDAR:
A motion was made by Councilmember X, seconded by Councilmember X, to adopt the Consent Calendar and waive further reading of the text.
The motion carried by the following vote:
Yes: (4) Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0)
Abstain: (0)
Absent: (1) Mayor Lands
G.1 Minutes Approval - August 9, 2023
ACTION: Approved as submitted
G.2 Approve a One-Time Increase in the Leak Adjustment from $250.00 to $876.02 for 177 Cherry Creek Ct.
ACTION: Council approved a one-time increase in the leak adjustment from $250.00 to $876.02 for 177 Cherry Creek Ct.
G.3 Minor Construction Agreement with Fitzgerald Painting for the City of Cloverdale City Hall Exterior Painting and Cloverdale Police Department Interior Painting Projects Recommended Action(s):
ACTION: Resolution Adopted
RESOLUTION NO. 067-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING A MINOR CONSTRUCTION AGREEMENT WITH FITZGERALD
DECORATING AND PAINTING FOR EXTERIOR PREP AND PAINTING OF CITY OF CLOVERDALE
CITY HALL BUILDING EXTERIOR AND INTERIOR PREP AND PAINTING OF THE CLOVERDALE POLICE STATION INTERIOR AND BUDGET AMENDMENT IN THE AMOUNT OF $31,714.10.
H. PUBLIC HEARINGS
H.1 Public Hearing on Notice to Destroy Weeds for specified private properties located within the City limits
City Manager Kelley introduced the item and Assistant City Manager / Community Development Director Thompson reported and responded to councilmember inquiries.
Vice Mayor Wolter opened and closed the Public Hearing at 6:22 p.m.
City Council Minutes - August 23, 2023 - Page 3 of 4
A motion was made by Councilmember Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:
RESOLUTION NO. 068-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE ORDERING THE CLOVERDALE FIRE PROTECTION DISTRICT CHIEF OR OTHER
AUTHORIZED PERSON TO ABATE WEEDS PREVIOUSLY DECLARED A NUISANCE ON PRIVATE PROPERTIES LOCATED AT 135 BROOKSIDE DRIVE (APN 001-252-021), 650 & 680 S.
CLOVERDALE BOULEVARD (APN 001-332-009 & -021) AND VISTA OAKS SUBDIVISION (APNS 116-050-011, 116-060-012; -025; -027; -033; -063; -067: 001-350-005; -038)
AUTHORIZING THE CLOVERDALE FIRE PROTECTION DISTRICT CHIEF OR OTHER AUTHORIZED PERSON TO ENTER ONTO SAID PROPERTIES TO ABATE THE WEEDS; AND,
AUTHORIZING STAFF TO SEEK AN ABATEMENT ORDER THROUGH THE SONOMA COUNTY SUPERIOR COURT FOR THE SAME, IF NECESSARY UNDER THE CIRCUMSTANCES.
The motion carried by the following vote:
Yes: (4) Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0)
Abstain: (0)
Absent: (1) Mayor Lands
I. NEW BUSINESS
I.1 Designation of the City of Cloverdale’s Voting Delegate and Alternate(s) Voting Delegate for the 2023 League of California Cities Annual Conference City Manager Kelley introduced the item and responded to councilmember inquiries.
A motion was made by Councilmember Wheeler, seconded by Councilmember Morgenstern, to designate Mayor Lands as the City’s voting delegate, and Councilmember Bagby as the alternate voting delegate, for the League of California Cities 2023 Annual Conference and Expo scheduled for September 20-23, 2023, and authorize the City Clerk to complete the 2023 Voting Delegate/Alternate Form according to Council direction and submit said form to the League.
The motion carried by the following vote:
Yes: (4) Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0)
Abstain: (0)
Absent: (1) Mayor Lands
Councilmember Wheeler presided over the remainder of the meeting.
J. SUBCOMMITTEE REPORTS
Finance, Administration & Police: Vice Chair Bagby reported.
Last Meeting Agenda | Next Meeting - October 2 (September 4, 2023 Cancelled) City Council Minutes - August 23, 2023 - Page 4 of 4
Planning & Sustainability: Chair Bagby reported.
Last Meeting Agenda | Next Meeting - October 17, 2023
Public Works & Facilities: Vice Chair Wheeler reported.
Last Meeting Agenda | Next Meeting - September 26, 2023 (August 22, 2023 Cancelled) Joint City/Cloverdale Unified School District: Vice Chair Morgenstern reported.
Last Meeting Agenda | Next Meeting - August 21, 2023 and October 16, 2023 Homelessness Community Advisory Group: Chair Wheeler reported.
Last Meeting Agenda | Next Meeting - October 9, 2023
K. COUNCILMEMBER REPORTS
Councilmember Bagby updated the previously submitted written report.
K.1 Councilmember Bagby Written Report
Provided in writing.
L. INFORMATIONAL REPORTS
None.
M. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
M.1 Letter of Support - Community Resiliency Hub
City Manager Kelley reported.
Staff responded to Councilmember Bagby inquiries regarding an imminent letter of support.
N. CITY MANAGER/CITY ATTORNEY REPORT(S)
City Manager Kelley and Chief Ferguson reported.
O. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
None.
P. ADJOURNMENT
Councilmember Wheeler adjourned the meeting at 6:47 p.m. to the next regular meeting of the Cloverdale City Council scheduled for September 13, 2023.
APPROVED ON:
__________________________
Michael Maloney, City Clerk
September 13, 2023
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
THIS MEETING IS OPEN TO THE PUBLIC IN
PERSON AND VIA THE ZOOM LINKS BELOW
PUBLIC PARTICIPATION:
The City Council welcomes public interest, attendance, and participation at meetings.
Attendees may join open session both in-person at theCloverdale Performing Arts Center, 209 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527; or directly online at https://us02web.zoom.us/j/82316684527.
Public Session meetings are also streamed on YouTube via live webcast at cloverdale.net/youtube.
Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the meeting will continue unless it is being held pursuant to the provisions of Assembly Bill 2449.
Members of the public may provide comment on an agenda item in-person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Mayor or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial *9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Please note the City Council is unable to respond directly to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note, all written comments received are considered public records and subject to disclosure under the California Public Records Act.
COUNCILMEMBER PARTICIPATION:
Councilmembers participate in person or teleconference methods consistent with traditional provisions of the Brown Act, unless the meeting is being held pursuant to provisions of Assembly Bill 2449.
The City Council may recess for breaks and agenda items may be taken out of order.
AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, AUGUST 23, 2023
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 A. OPENING PUBLIC SESSION
Call to Order
Pledge of Allegiance
Roll Call
Conflict of Interest Declaration
Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS:
Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this ?me.
Members of the public have the right to speak on any item on the Council Agenda at the ?me the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are typically allotted to each speaker.
C. COMMUNICATIONS
None.
C.1 Communication (Sally Evans)
D. STUDENT LIAISON REPORT
None.
E. PROCLAMATIONS
E.1 Women's Equality Day
F. PRESENTATIONS
None.
G. CONSENT CALENDAR:
All items under the Consent Calendar will be considered together by one ac?on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
G.1 Minutes Approval - August 9, 2023
Recommended Action(s):
Approve the August 9, 2023 Draft Minutes
G.2 Approve a one-time increase in the leak adjustment from $250.00 to $876.02 for 177 Cherry Creek Ct.
Recommended Action(s):
Approve by motion of the City Council a one-time increase in the leak adjustment from $250.00 to $876.02 for 177 Cherry Creek Ct.
Communication - Sally Evans
Proclamation - Women's Equality Day
August 9, 2023 - Draft Minutes
Agenda Report
Attachment 1 - Water Leak Adjustment Worksheet
2 G.3 Minor Construction Agreement with Fitzgerald Painting for the City of Cloverdale City Hall Exterior Painting and Cloverdale Police Department Interior Painting Projects Recommended Action(s):
Adopt A Resolution Entitled, “A Resolution Of The City Council Of The City Of Cloverdale Approving A Minor Construction Agreement With Fitzgerald Decorating And Painting For Exterior Prep And Painting Of City Of Cloverdale City Hall Building Exterior And Interior Prep And Painting Of The Cloverdale Police Station Interior And Budget Amendment In The Amount Of $31,714.10.” H. PUBLIC HEARINGS
H.1 Public Hearing on Notice to Destroy Weeds for specified private properties located within the City limits
Recommended Action(s):
Adopt A Resolution Entitled: “Resolution Of The City Council Of The City Of Cloverdale Ordering The Cloverdale Fire Protection District Chief Or Other Authorized Person To Abate Weeds Previously Declared A Nuisance On Private Properties Located At 135 Brookside Drive (APN 001-252-021), 650 & 680 S. Cloverdale Boulevard (APN 001-332-009 & -021) And Vista Oaks Subdivision (APNS 116-050- 011, 116-060-012; -025; -027; -033; -063; -067: 001-350-005; -038) Authorizing The Cloverdale Fire Protection District Chief Or Other Authorized Person To Enter Onto Said Properties To Abate The Weeds; And, Authorizing Staff To Seek An Abatement Order Through The Sonoma County Superior Court For The Same, If Necessary Under The Circumstances." I. NEW BUSINESS
I.1 Designation of the City of Cloverdale’s Voting Delegate and Alternate(s) Voting Delegate for the 2023 League of California Cities Annual Conference
Recommended Action(s):
Designate the City’s voting delegate and alternate(s) voting delegate(s) for the League of California Cities 2023 Annual Conference and Expo scheduled for September 20-23, 2023 and authorize the City Clerk to complete the 2023 Voting Delegate/Alternate Form according to Council direction and submit said form to the League.
J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter Finance, Administration & Police:
Last Meeting Agenda | Next Meeting - October 2 (September 4, 2023 Cancelled) Planning & Sustainability:
Last Meeting Agenda | Next Meeting - October 17, 2023
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - City Hall Painting Proposal
Attachment 3 - Exhibit B - Police Station Painting Proposal Agenda Report
Attachment 1 - Resolution
Agenda Report
Attachment 1 - Voting Delegate Packet
3 Public Works & Facilities:
Last Meeting Agenda | Next Meeting - September 26, 2023 (August 22, 2023 Cancelled) Joint City/Cloverdale Unified School District:
Last Meeting Agenda | Next Meeting - August 21, 2023 and October 16, 2023 Homelessness Community Advisory Group:
Last Meeting Agenda | Next Meeting - October 9, 2023
K. COUNCILMEMBER REPORTS
K.1 Written Report(s)
L. INFORMATIONAL REPORTS
None.
M. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
M.1 Letter of Support - Community Resiliency Hub
N. CITY MANAGER/CITY ATTORNEY REPORT(S)
O. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
(City Council and Council Subcommittee)
P. ADJOURNMENT
To the next regular meeting of the Cloverdale City Council scheduled for September 13, 2023.
CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425; online at www.cloverdale.net/agendacenter; and made available for public review at least 72 hours prior to the meeting as required by the Brown Act Date posted: August 17, 2023 Time posted: 1:30 p.m. City Clerk Signature: s/Mike Maloney
IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with Disabili?es Act and Title VI, if you need special assistance to par?cipate in this mee?ng, please contact the City Clerk's office at [email protected] or 707.894-1712. No?fica?on at least 72 hours prior to the mee?ng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.
AB343 REQUIREMENTS: Any wri?ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec?on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.
WAIVER WARNING: If you challenge decisions/direc?ons of the City Council in court, you may be limited to raising only Written Report - Councilmember Bagby
Letter of Support - Community Resiliency Hub (Added 8.23.2023) 4 those issues you or someone else raised at public hearings described in this agenda, or in wriRen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
TRANSCRIPTIONS: The City does not transcribe its proceedings, however, Zoom transla?on may be available upon request. Anyone who desires a verbal or wriRen record of this mee?ng should arrange for an aRendant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual reques?ng the recorda?on. Ques?on about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at www.cloverdale.net/agendacenter.
The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19. 5 6
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE DECLARING AUGUST 26, 2023 WOMENS EQUALITY DAY IN CLOVERDALE WHEREAS, on August 26, 2023, we mark the 103rd1anniversary of the enactment of the 19th Amendment to the United States Constitution which secured the right to vote for women; and WHEREAS, women now constitute nearly 50 percent of our workforce, the majority of the students in our colleges and graduate schools, and an increasing number of primary sources of income; and WHEREAS, in 2016-2020, Sonoma County women as a whole earned approximately 88% of what men earned; and
WHEREAS, women in Sonoma County are more likely than men to live below the federal poverty threshold.
The greatest poverty rate among families is for those headed by single women caring for their own children.
One in five (21%) households headed by single mothers with 1-2 minor children of their own in 2016-2020 lived on income less than the federal poverty threshold; and WHEREAS, even with the gains women have made, work remains to be done in many areas that directly impact equal pay for equal work including access to quality, affordable childcare, affordable housing and comprehensive healthcare for women including reproductive and mental health care, NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Cloverdale, does hereby declare August 26, 2023 as Women’s Equality Day in Cloverdale, marking the 103rd anniversary of the enactment of the 19th Amendment, celebrating the achievements of women, and recommitting to realizing gender equality in the City of Cloverdale, including equal pay for equal work.
Dated: August 23, 2023
SO ORDERED:
_________________________
Todd Lands, Mayor
7 City Council Minutes - August 9, 2023 - Page 1 of 4
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - DRAFT
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, AUGUST 9, 2023
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
Call to Order - Mayor Lands called the meeting to order at 6 p.m.
Pledge of Allegiance - Mayor Lands led the pledge of allegiance.
Roll CallPresent: Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler
Absent: None.
Conflict of Interest Declaration - Mayor Lands recused himself from item I.1 due to a conflict of interest.
Agenda Review (Changes and/or Deletions) - None.
B. PUBLIC COMMENTS:
None.
C. COMMUNICATIONS
C.1 Millie Thomas - Citrus Fair Ramp
City Manager Kelley reported.
D. STUDENT LIAISON REPORT
None.
E. PROCLAMATIONS
None.
F. PRESENTATIONS
None.
G. CONSENT CALENDAR:
A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive reading of the text and adopt the Consent Calendar.
The motion carried by the following vote:
8 City Council Minutes - August 9, 2023 - Page 2 of 4
Yes: (5) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) None.
Abstain: (0) None.
Absent: (0) None.
G.1 Minutes Approval - July 26, 2023
Action: Approved as submitted.
G.2 Professional Services Agreement with First Carbon Solutions for updating the General Plan Circulation Element to address Senate Bill (SB) 743 and transition of CEQA transportation analysis from congestion-based metric “Level of Service” to the Statemandated metric of vehicle-miles traveled Action: Resolution Adopted
RESOLUTION NO. 063-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH FIRST CARBON
SOLUTIONS (FCS) TO PROVIDE SERVICES RELATED TO UPDATING THE GENERAL PLAN
CIRCULATION ELEMENT AND CEQA TRANSPORTATION ANALYSIS IN THE AMOUNT OF $137,006, ESTABLISHING A 10% CONTINGENCY OF $13,700 AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY COUNCIL INCLUDING ANY CHANGE ORDERS UP TO THE APPROVED PROJECT BUDGET OF $150,706.
G.3 Appointing Coastland Civil Engineering as the Engineer of Work to prepare bid documents for the Clark Avenue Rehabilitation Project
Action: Resolution Adopted
RESOLUTION NO. 064-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPOINTING COASTLAND CIVIL ENGINEERING AS THE ENGINEER OF WORK
TO PREPARE BID DOCUMENTS FOR THE CLARK AVENUE REHABILITATION PROJECT AND
AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH COASTLAND CIVIL ENGINEERING INC. FOR THE WORK.
G.4 Professional Services Agreement with West Yost & Associates, Inc. to design and provide engineering services during construction for well and station improvements Action: Resolution Adopted
RESOLUTION NO. 065-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST & ASSOCIATES, INC. TO PERFORM ENGINEERING SERVICES FOR WELL AND STATION IMPROVEMENTS TO THE CITY’S WATER TREATMENT SYSTEM AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT ON BEHALF OF THE CITY.
H. PUBLIC HEARINGS
None.
Mayor Lands left the dais at 6:05 p.m. and Vice Mayor Wolter presided over item I. 9 City Council Minutes - August 9, 2023 - Page 3 of 4
I. NEW BUSINESS
I.1 Resolution Ordering the Property Located at 1215 S. Cloverdale Boulevard to Connect to the Sanitary Sewer System Pursuant to Cloverdale Municipal Code section 13.16.040 City Manager Kelley introduced the item.
Public Comment(s):
Jason Hurst spoke regarding the item.
Ann Hathaway spoke regarding the item.
Jamie King spoke regarding the item.
Council discussed the item and Staff responded to inquiries and comments.
Action: A motion was made by Councilmember Bagby, seconded by Councilmember Wheeler, to waive reading of the text and adopt as amended:
RESOLUTION NO. 066-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ORDERING THE PROPERTY LOCATED AT 1215 S. CLOVERDALE BOULEVARD
TO CONNECT TO THE SANITARY SEWER SYSTEM PURSUANT TO CLOVERDALE MUNICIPAL CODE SECTION 13.16.040.
The motion carried by the following vote:
Yes: (4) Vice Mayor Wolter, Councilmembers: Bagby, Wheeler, Morgenstern No: (0) None.
Abstain: (1) Mayor Lands
Absent: (0) None.
Mayor Lands returned to the dais at 6:45 p.m.
J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter
Finance, Administration & Police: Chair Lands reported.
Last Meeting Agenda | Next Meeting - Aug. 7 & Oct. 2, 2023 (Sept 4, 2023 Cancelled) Planning & Sustainability: Chair Bagby reported.
Last Meeting Agenda | Next Meeting - Aug. 15, 2023
Public Works & Facilities: Vice Chair Wheeler reported.
Last Meeting Agenda | Next Meeting - Aug. 22, 2023
Joint City/Cloverdale Unified School District: Chair Morgenstern reported.
Last Meeting Agenda | Next Meeting - Aug. 21, 2023
10 City Council Minutes - August 9, 2023 - Page 4 of 4
Homelessness Community Advisory Group: Chair Wheeler reported.
Last Meeting Agenda | Next Meeting - Oct. 9, 2023
K. COUNCILMEMBER REPORTS
Vice Mayor Wolter reported.
K.1 Written Reports
Councilmember Bagby provided written reports.
L. INFORMATIONAL REPORTS
None.
M. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
M.1 City of Cloverdale Opposition Letter - SB423
City Manager Kelley reported.
N. CITY MANAGER/CITY ATTORNEY REPORT(S)
Staff responded to Councilmember inquiries.
O. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
None.
P. ADJOURNMENT
Mayor Lands adjourned the meeting at 6:49 p.m. to the next regular meeting of the Cloverdale City Council scheduled for August 23, 2023.
APPROVED ON:
__________________________
Mike Maloney, City Clerk
11 City Council/Successor Agency
Agenda Item Summary Agenda Item: G.2
Meeting Date: 08/23/2023
Agenda Section:
Consent
Staff Contact:
Susie Holmes, Finance Director
Agenda Item Title:
Approve a one-time increase in the leak adjustment from $250.00 to $876.02 for 177 Cherry Creek Ct. ________________________________________________________________________________________ Recommended Council Action(s):
By motion of the City Council of the City of Cloverdale approve a one-time increase in the leak adjustment from $250.00 to $876.02 for 177 Cherry Creek Ct.
________________________________________________________________________________________ Background:
On April 5, 2023 there was a leak on the City’s water main located within an utility easement adjacent to Cherry Creek Court. Concurrently, there was a leak in the private water line serving the residence at 177 Cherry Creek Ct. When the property owner reported the leak to the City, he was advised by City staff that there was leak on the City’s water main and that the City was scheduling its repair. It was later discovered that there were two simultaneous leaks, one on the City’s side and one on the owner’s side. ________________________________________________________________________________________ Summary:
The property owner for 177 Cherry Creek did not immediately address the leaks on his property as it appeared that was on the City’s side of the water line and that it was being corrected. The property owner received a bill for 314 units of water for a total cost of $1,752.03. He requested that the City provide relief on his water bill. Because of the confusion over the water leak, the owner asked the City to split the cost of the water over the normal usage. The owner’s average usage is 5 units of water monthly and the City’s leak adjustment policy allows for a maximum of $250. City staff calculated that a 50/50 cost allocation would require a leak adjustment of $876.02.
________________________________________________________________________________________ Options:
1. Deny the request; or
2. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:
The Finance Administration and Police Subcommittee reviewed the customer’s leak information and recommended increasing the maximum leak adjustment of $250 to $876.02 on a one time basis, with the approval of the full City Council.
________________________________________________________________________________________ Budget/Financial Impact:
A reduction in Water Enterprise revenue in the amount of $876.02 ________________________________________________________________________________________ Attachments:
1. Water Leak Adjustment Calculation Worksheet
12 13
City Council/Successor Agency
Agenda Item Summary Agenda Item: G.3
Meeting Date: 08/23/2023
Agenda Section:
Consent
Staff Contact:
Derrick Montanye, Public Works Director
Agenda Item Title:
Minor Construction Agreement with Fitzgerald Painting for the City of Cloverdale City Hall Exterior Painting and Cloverdale Police Department Interior Painting Projects ________________________________________________________________________________________ Recommended Council Action(s):
Adopt A Resolution Entitled, “A Resolution Of The City Council Of The City Of Cloverdale Approving A Minor Construction Agreement With Fitzgerald Decorating And Painting For Exterior Prep And Painting Of City Of Cloverdale City Hall Building Exterior And Interior Prep And Painting Of The Cloverdale Police Station Interior And Budget Amendment In The Amount Of $31,714.10.”
________________________________________________________________________________________ Background:
Cloverdale City Hall building has not been painted or have any type exterior reconditioning in over 30 years.
The stucco building exterior is cracking and the paint is significantly faded. Recently staff has uncovered cases of moisture penetrating through the exterior wall into the interior sheet rock if City Hall. Recoating and fixing cracks in the exterior of the building followed by the application of new paint will help prevent any further moisture damage to the interior of the building and improved look of the exterior facade.
The recent upgrade to LED light fixtures in the City of Cloverdale Police Department during the City of Cloverdale PG&E Turn Key Program resulted in the exposure of previously unpainted areas in the ceiling and exposed holes in the ceiling sheetrock used for the mounting of the removed light fixtures. ________________________________________________________________________________________ Summary:
Fitzgerald Decorating and Painting provided two scopes of work as follows:
Exterior Painting of Cloverdale City Hall:
Clean and prep all exterior walls of the Cloverdale City Hall building, seal all exterior cracks, and paint the building with Elastomeric paint in up to a 3-color scheme.
Cost Proposal: $22,956.00
Interior Painting of Cloverdale Police Station
Fitzgerald Decorating and Painting will fill all holes clean and prep all unpainted ceiling areas of the Cloverdale Police department. Apply paint in all unpainted areas to match existing color.
Cost proposal: $5,875.00
Staff recommends establishing a total project budget in the amount of $31.714.10 consisting of $28,831.00.00 plus a 10% contingency amount of $2,883.10. The proposed painting projects were not included in the budget and therefore a budget amendment is necessary to provide funding for the project. 14 City Council/Successor Agency Agenda Item Summary
Meeting Date: August 23, 2023
Item No. ____
Staff recommends amending the FY 2023/24 budget (Facilities Fund No. 100-40-401-42150-000) in the amount of $31,714.10
________________________________________________________________________________________ Options:
1. Reject the Resolution; or
2. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:
Finance, Administration and Police Subcommittee recommended bringing the scope of work and budget amendment to the City Council.
________________________________________________________________________________________ Budget/Financial Impact:
The Minor construction Agreement with Fitzgerald Decorating and Painting for the exterior prep and paint of Cloverdale City Hall is $22,956.00 and Interior of the Cloverdale Police Station in the amount of $5,875.00 for a total amount of $28,831.00. Staff recommends a 10% project contingency of 2,883.10 for a total project budget of $31,714.10. If approved, the Facilities fund account# 100-40-401-42150 will fund the project. ________________________________________________________________________________________ Attachments:
1. Resolution
2. Exhibit A – Cloverdale City Hall Painting Proposal
3. Exhibit A – Cloverdale Police Station Painting Proposal 15 CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A MINOR CONSTRUCTION
AGREEMENT WITH FITZGERALD DECORATING AND PAINTING FOR EXTERIOR PREP AND PAINTING OF CITY
OF CLOVERDALE CITY HALL BUILDING EXTERIOR AND INTERIOR PREP AND PAINTING OF THE CLOVERDALE POLICE STATION INTERIOR AND BUDGET AMENDMENT IN THE AMOUNT OF $31,714.10 WHEREAS, Cloverdale City Hall façade is deteriorated and there is a need for crack fixing and exterior painting due to the aging of the building and the infiltration of moisture to the interior of the building; and WHEREAS, Stucco crack sealer and Elastomeric paint will be used to seal and prolong the duty life of the City of Cloverdale City Hall building; and
WHEREAS, The upgrade to LED light fixtures in the City of Cloverdale Police Department during the City of Cloverdale PG&E Turn Key Program resulted in the exposure of previously unpainted areas in the ceiling and exposed holes in the ceiling sheetrock used for the mounting of the removed light fixtures; and WHEREAS, the City of Cloverdale obtained scopes of work from Fitzgerald Painting for the exterior painting of Cloverdale City Hall in the amount of $22,956.00 and Interior of the Cloverdale Police Station in the amount of $5,875.00.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby:
1. Approve a Minor Construction Agreement with Fitzgerald Decorating and Painting for the exterior prep and paint of Cloverdale City Hall Building and the interior prep and painting of Cloverdale Police Station;
2. Authorizes the City Manager to execute an agreement with Fitzgerald Decorating and Painting in a form approved by the City Attorney and approves any requested changes order up the established project budget;
3. Establishes a Total project Budget in the amount of for the $31,714.10 consisting of $28,831.00 plus a 10% contingency amount of $2,883.10; and
4. Amends the FY 2023/24 budget (Facilities Fund No. 100-40-401-42150-000) in the amount of $31,714.10.
The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the August 23, 2023 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Approved: Attested:
____________________ _____________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:
Exhibit A – City Hall Painting Proposal
Exhibit B – Police Department Painting Proposal
16 BID Revised 08/16/2023
FITZGERALD DECORATING AND PAINTING – Lic # 1003649
422 WEST 1ST STREET, CLOVERDALE, CA 95425
707-479-4558 / [email protected]
To: City of Cloverdale
Attn. Kevin Thompson, Derrick Montanye
City Hall Building,
124 N Cloverdale Blvd
Cloverdale, CA 95425
Job Description: Exterior prep and painting of Commercial building. *Pressure wash to remove dirt and debris includes awning *Scrape loose paint
*Fill all cracks with stucco caulking
*Sand and Prime bare areas if necessary
*Mask as necessary cover vegetation and cement
*Prime south exterior wall with Stucco masonry primer
*Paint entire exterior 2 to 3 color scheme
Labor BID: $15,080.00
Elastomeric Paint and Material BID: $4,050.00
Overhead and profit: $3,826.00
Total BID: $22,956.00
Work will be performed to industry standards and completed in a timely manner. *Material cost above $4,050.00 will be billed on final invoice. Payment due on completion of job
17 BID
FITZGERALD DECORATING AND PAINTING – Lic # 1003649
422 WEST 1ST STREET, CLOVERDALE, CA 95425
707-479-4558 / [email protected]
To: City of Cloverdale –
Attn: Kevin Thompson, Derrick Montanye
Police Station Interior Lights
Cloverdale, CA 95425
Job Description: Interior prep and painting of Ceilings around new LED lights *Prep areas to be painted around approximately 35 lights *Prime if necessary
*Paint as needed
Labor BID: $4,800.00
Paint and Material BID: $300.00
Overhead and profit: $775.00
Total BID: $5,875.00
Work will be performed to industry standards and completed in a timely manner. *All labor will be paid prevailing wage which is $73.00 per hour Payment Schedule: Balance due when completed
18 1/2
City Council/Successor Agency
Agenda Item Summary
Agenda Item:
Meeting Date:
H.1
August 23, 2023
Agenda Section
Public Hearing
Staff Contact
Kevin Thompson, Community Dev. Director/Asst. City Manager Agenda Item Title
Public Hearing on Notice to Destroy Weeds for specified private properties located within the city limits.
Recommended Council Action
Adopt A Resolution Entitled: “Resolution Of The City Council Of The City Of Cloverdale Ordering The Cloverdale Fire Protection District Chief Or Other Authorized Person To Abate Weeds Previously Declared A Nuisance On Private Properties Located At 135 Brookside Drive (APN 001-252-021), 650 & 680 S. Cloverdale Boulevard (APN 001-332-009 & -021) And Vista Oaks Subdivision (APNS 116-050-011, 116-060-012; -025; -027; -033; -063; -067:
001-350-005; -038) Authorizing The Cloverdale Fire Protection District Chief Or Other Authorized Person To Enter Onto Said Properties To Abate The Weeds; And, Authorizing Staff To Seek An Abatement Order Through The Sonoma County Superior Court For The Same, If Necessary Under The Circumstances Summary
In accordance with City of Cloverdale Municipal Code Chapter 8.16, entitled “Weed Abatement”, the City Council adopted Resolution No. 061-2023 on July 26, 2023, which declared that weed conditions at certain properties within the City of Cloverdale constituted a public nuisance and approved removal of the weeds from those properties.
The resolution set out a general description of such weeds and their locations and fixed this date, time and place for the hearing of any objections to the proposed destruction or removal of such weeds by the City.
After adoption of Resolution No. 061-2023, the City Clerk prepared and distributed a Notice to Destroy Weeds to property owners at their last known address according to the latest assessor’s roll, pursuant to Municipal Code section 8.16.050. The properties identified as being out of compliance with Municipal Code Chapter 8.16 were as follows:
Property Address Assessor Parcel Number (APN)
1299 S. Cloverdale Blvd APN: 117-040-093
133 Caldwell Street APN: 001-082-007
134 Caldwell Street APN: 001-083-007
650/680 S. Cloverdale Blvd APN: 001-332-009 & 001-332-021 1217 S. Cloverdale Blvd APN: 117-040-063
669/679 S. Cloverdale Blvd APN: 116-180-013
135 Brookside Drive APN: 001-252-021
25 Blair Street APN: 001-093-014
209 W. First Street APN: 001-122-035
APN: 116-060-067
420 E. First Street APN: 001-192-026
306 Cherry Creek Road APN: 001-320-059
Vista Oaks Subdivision APNs: 116-050-011, 116-060-012; -025; -027; -033; -063; -067 001-350-005; -038
At the Public Hearing, the City Council is requested to hear and consider all objections to the proposed 19 2/2
destruction and removal of such weeds. The Council, by motion, may allow or overrule any or all objections, whereupon the City Council may thereupon be deemed to have acquired jurisdiction to proceed and perform the work of weed removal, and the decision of the Council on the matter shall be deemed final and conclusive.
As of August 15, 2023, the Community Development Department has confirmed that weeds have been removed from most of the sites except for two. As such no further action is required for the properties that have removed the weeds.
Regarding the remaining parcels yet to remove the weeds (see below), as a separate action, the Council may by resolution order the abatement of such nuisance or cause the same to be abated by having the weeds destroyed by any method. The resolution also gives the authority to enter onto private property. An owner can destroy the weeds any time prior to the time of destruction and avoid having the costs assessed on the property.
Options
1. Hold the hearing, by motion overrule any and all objections, and then move for approval to adopt the Resolution by title only.
2. Hold the hearing, by motion allow any or all objections, provide direction to staff, and continue the hearing to a date certain if deemed necessary.
Budget/Financial Impact
The City of Cloverdale may incur expenses including staff costs associated with abating wees and associated nuisances on certain properties. Expenses including weed abatement and incidental administrative costs shall constitute a lien and may be assessed upon the properties subject to abatement.
Subcommittee Recommendation
N/A
Attachments:
1. Resolution
cc: Jason Jenkins, Fire Chief
20 CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO. ____–2023
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ORDERING THE
CLOVERDALE FIRE PROTECTION DISTRICT CHIEF OR OTHER AUTHORIZED PERSON TO ABATE WEEDS PREVIOUSLY DECLARED A NUISANCE ON PRIVATE PROPERTIES LOCATED AT 135 BROOKSIDE DRIVE (APN 001-252-021), 650 & 680 S. CLOVERDALE BOULEVARD (APN 001-332- 009 & -021) AND VISTA OAKS SUBDIVISION (APNS 116-050-011, 116-060-012; -025; -027; -033; -063; -067: 001-350-005; -038) AUTHORIZING THE CLOVERDALE FIRE PROTECTION DISTRICT
CHIEF OR OTHER AUTHORIZED PERSON TO ENTER ONTO SAID PROPERTIES TO ABATE THE WEEDS; AND, AUTHORIZING STAFF TO SEEK AN ABATEMENT ORDER THROUGH THE SONOMA
COUNTY SUPERIOR COURT FOR THE SAME, IF NECESSARY UNDER THE CIRCUMSTANCES WHEREAS, pursuant to City of Cloverdale Municipal Code Chapter 8.16, entitled “Weed Abatement”, the City Council did declare, by Resolution No. 061-2023 adopted on July 26, 2023, that weeds growing on the private properties located throughout the City of Cloverdale constitute a public nuisance and pose a risk to public safety by creating a fire hazard and ordered said nuisance conditions to be abated by the destruction or removal of the weeds; and
WHEREAS, Exhibit A to Resolution No 061-2023 identified certain properties within the City of Cloverdale that remain in violation of the weed abatement ordinance, constituting a public nuisance due to weed conditions in the front, rear and side yards and pose a risk to public safety by creating a fire hazard; and
WHEREAS, the following properties identified in Exhibit A to Resolution No. 061-2023 have not removed or otherwise abated weeds growing upon their property: Vista Oaks Subdivision (APNs 116-050-011, 116-060-012; -025; -027; -033; -063; -067: 001-350-005; -038): 650 & 680 S. Cloverdale Blvd (APNs 001- 332-009 & 001-332-021) and 135 Brookside Drive (APN 001-252-021); and WHEREAS, Resolution 061-2023 established that if the weeds are not abated by removal or destruction prior to August 10, 2023, the weeds will be removed and the nuisance abated by the City; and WHEREAS, Resolution 061-2023 established a hearing on any objections to the proposed destruction or removal of such weeds by the City for Wednesday, August 23, 2023, at or soon after 6:00 p.m., at 209 N.
Cloverdale Blvd., Cloverdale, California; and
WHEREAS, the office of the City Clerk did mail written Notices to Destroy Weeds, as set forth in Cloverdale Municipal Code Section 8.16.050, to each of the assessed owners of record of the subject properties setting the Public Hearing date of August 23, 2023, at or soon after 6:00 p.m. for hearing objections; and
WHEREAS, on August 23, 2023, the City Council did hold a Hearing on the Notice to Destroy Weeds as prescribed in the Notice for the purpose of considering any evidence from the owners of the property located at Vista Oaks Subdivision (APNs 116-050-011, 116-060-012; -025; -027; -033; -063; - 21 2
067: 001-350-005; -038): 650 & 680 S. Cloverdale Blvd (APNs 001-332-009 & 001-332-021) and 135 Brookside Drive (APN 001-252-021), opposing the Notice to Destroy Weeds; and WHEREAS, a report by City Staff was presented and made a part of the recommendations of said hearing.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Cloverdale does order the Cloverdale Fire Protection District Chief, his designee, or other authorized person(s), to abate the nuisance by removing the weeds in a method deemed appropriate; and BE IT FURTHER RESOLVED that the City Council of the City of Cloverdale does hereby expressly authorize the Cloverdale Fire Protection District Chief, his designee, or other authorized person(s), to enter onto private property to abate the weeds; and
BE IT FURTHER RESOLVED that the City Council of the City of Cloverdale does hereby authorize city staff and Cloverdale Fire Protection District staff to seek an abatement order through the Sonoma County Superior Court, if necessary under the circumstances.
It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 23rd day of August 2023, by the following Roll Call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTESTED:
_____________________________ _____________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Exhibit A List of Properties
22 3
Exhibit A
Property Address Assessor Parcel Number (APN)
Vista Oaks Subdivision APNs: 116-050-011, 116-060-012; -025; -027; -033; - 063; -067, 001-350-005; -038
650/680 S. Cloverdale Blvd APN: 001-332-009 & 001-332-021 135 Brookside Drive APN: 001-252-021
23 City Council/Successor Agency
Agenda Item Summary Agenda Item:
Meeting Date:
I.1
August 24, 2022
Agenda Section:
New Business
Staff Contact:
Mike Maloney, City Clerk
Agenda Item Title:
Designation of the City of Cloverdale’s Voting Delegate and Alternate(s) Voting Delegate for the 2022 League of California Cities Annual Conference
_______________________________________________________________________________________ Recommended Council Action(s):
Designate the City’s voting delegate and alternate(s) voting delegate(s) for the League of California Cities 2022 Annual Conference and Expo scheduled for September 7-9, 2022 and authorize the City Clerk to complete the 2022 Voting Delegate/Alternate Form according to Council direction and submit said form to the League.
________________________________________________________________________________________ Background:
The City of Cloverdale is a member of the League of California Cities (“League”). Founded in 1898, the League is an association of California city officials who work together so that they may influence policy decisions that affect cities. The League provides legislative and ballot measure advocacy, legal advocacy, education, and advocates to defend and expand local control in the Legislature, at the ballot box and in the courts and through strategic outreach to the public, policymakers and opinion leaders. The League of California Cities Annual Conference & Expo is an important event for city officials to learn and collaborate on solutions to common challenges.
Each year, the League holds a conference at which delegates from across the State come together to enhance their knowledge and skills, exchange information, and combined resources. Cal Cities 2022 Annual Conference & Expo is scheduled to be held Wednesday, September 7, 2022 through Friday, September 9, 2022 in Long Beach at the Long Beach Convention Center. ________________________________________________________________________________________ Summary:
Cal Cities (League) requires the names of each jurisdiction’s delegate and alternate by no later than Wednesday, August 31, 2022 in order to allow the League’s office to establish voting delegate/alternate records prior to the conference. Consistent with the League bylaws, the City’s voting delegate and alternate must be designated by the City Council. The voting delegate and alternate must be registered to attend the conference. At least one must be present at the Business Meeting and in possession of the voting card in order to cast a vote. The Council may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.
The purpose of this agenda item is to appoint Cloverdale’s voting delegate for the 2022 League Annual Business Meeting. Cloverdale may appoint one voting delegate and up to two alternate voting delegates.
The Council is not required to have a representative attend the conference. Therefore, in the event that there will be no Council representation during the Annual Conference, no action is required. ________________________________________________________________________________________ 24 City Council/Successor Agency Agenda Item Summary
Meeting Date: August 24, 2022
Item No. I.1
Alternative Options:
None recommended.
________________________________________________________________________________________ Subcommittee Recommendation:
None.
________________________________________________________________________________________ Budget/Financial Impact:
There is no financial impact as a result of this item.
________________________________________________________________________________________ Attachments:
1. Voting Delegate Packet
25 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.
New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide preconference communications with voting delegates.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.
Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Council Action Advised by August 28, 2023
26 Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:
Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly 27 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
28 CITY: ________________________________________
2023 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _______________________________
Email: ______________________________
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _____________________________
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to [email protected] by Monday, August 28, 2023.
29 Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.
The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.
Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.
Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.
Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.
Potential Cal Cities bylaws amendments are also
considered at this meeting.
Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.
General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.
What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 30 1 From: Michael Maloney
Sent: Wednesday, August 23, 2023 3:42 PM
To: City Council
Subject: FW: Council Report 8/10-8/23
Councilmember Bagby Report Below.
From: Melanie Bagby <[email protected]>
Sent: Wednesday, August 23, 2023 2:39 PM
To: Michael Maloney <[email protected]>
Subject: Council Report 8/10‐8/23
8/10 Attended Sonoma County Mayors' & Councilmembers Association meeting, Sonoma 8/16 Toured City of Rio Del with Mayor Garnes regarding potential GRT routes and impacts/opportunities for the community
8/17 Attended Great Redwood Trail Agency board meeting, Eureka. Conducted permanent Executive Director interviews in closed session
8/18 Attended Cal Cities Redwood Division meeting, Fortuna. Received presentations on Redwood Coast Offshore Wind Project, Wildfire Impacts on the California Insurance Market, and a presentation from the Fortuna Police Canine Team on narcotics detection and apprehension
Melanie Bagby
Councilmember, City of Cloverdale
707‐893‐7170 • [email protected]
31 August 25, 2023
To Whom It May Concern:
As the Mayor of Cloverdale, I am honored to write this letter of support for the La Familia Sana proposal for the Community Resilience Hub with the California Strategic Growth Council. I understand that La Familia Sana is bridging the gaps both locally and on the county level through a collaborative effort. La Familia Sana is applying for the Planning grant independently and in collaboration with Sonoma County COAD to ensure that we have a strong connection to a county network when disasters strike. I support this vision and see this as a value add to Cloverdale and across Northern Sonoma County. We know that farmworkers, families, students and seniors, every member of our community, is affected by the changing climate. Wildfires damage property and structures. Wildfire smoke creates poor air quality. Volatile water levels delay or eliminate farm work days, reducing income opportunities for farmworkers. The ongoing threats of increased heat waves, drought, wildfire and floods are daunting and add stress and reduce wellness physically and emotionally.
La Familia Sana is committed to sustainably improving the health and wellness of underserved communities through empowerment, education, direct support services and advocacy. They partner to co-create equitable and culturally cognizant solutions with community members to address long-term needs for healthcare, jobs, food, and education in our community. A vision of community Resilience Center aligns with our mission to support all residents of Cloverdale.
We understand that, through this project, Cloverdale will have opportunities to contribute our knowledge of the needs of the community we represent and support partnerships with other community leaders and science and resilience experts to craft a regional resilience plan that integrates the needs of all parties, especially the most vulnerable ones.
With regards,
______________________________
Todd Lands
Mayor
City of Cloverdale
Cc: City Council
32