Minutes — Cloverdale City Council, October 11, 2023

City Council Minutes - October 11, 2023- Page 1 of 5
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, OCTOBER 11, 2023
CLOSED SESSION: 5:00 PM
OPEN SESSION: 6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425

1. OPENING CLOSED SESSION

1.A Call to Order - Mayor Lands called the meeting to order at 5:00 p.m.

1.B Roll Call -

Present: Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler

Absent: None.

1.C Closed Session Agenda Review - None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

3.A Public Employee Performance Evaluation
Pursuant to Government Code Section 54957
Title: City Manager
Item was received and filed.

Mayor Lands adjourned Closed Session at 5:43 p.m.

A. OPENING PUBLIC SESSION
A.1 Call to Order - Mayor Lands called the meeting to order at 6:01 p.m.

A.2 Pledge of Allegiance - Mayor Lands led the pledge of allegiance.

A.3 Roll Call -

Present: Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler

Absent: None.

City Council Minutes - October 11, 2023- Page 2 of 5
A.4 Conflict of Interest Declaration - None.

A.5 Report out on Closed Session - None.

A.6 Agenda Review - Staff requested item J. New Business be seen after item F. Proclamations.

B. PUBLIC COMMENTS
Richard Greene spoke regarding a Pearl Harbor commemorative flag at City Hall.

Jeff Sheiber spoke regarding public trash can placement near Cloverdale High School.

C. COMMUNICATIONS
None.

D. OATH OF OFFICE
D.1 Student Liaison - Iara Gallego
Assistant City Manager Thompson introduced the item and City Clerk Maloney swore Iara Gallego into the position of Student Liaison for the City of Cloverdale / Cloverdale School District.

E. STUDENT LIAISON REPORT
Student Liaison Gallego reported.

F. PROCLAMATIONS
F.1 Water Professionals Week
Councilmember Wheeler presented the Proclamation and Darren Hernandez and Jay Robinson accepted the proclamation on behalf of the Cloverdale Water Division.

Mayor Lands reordered the agenda to see item J. New Business, prior to item G. Presentations.

G. PRESENTATIONS
G.1 Update on the Active Transportation Plan being led by Sonoma County Transportation Authority (SCTA).

Assistant City Manager Thompson introduced the item.

Dana Turrey, SCTA and Taylor McAdam, Fehr & Peers presented.

Public Comment:

Erin Gore spoke in support of the plan.

Assistant City Manager Thompson responded to Councilmember inquiries and comments.

Council provided direction to staff.

G.2 Presentation from the collective of organizations including the Healthcare Foundation Northern Sonoma County, Nuestra Comunidad, La Famila Sana, Alexander Valley Healthcare and On the Margins regarding the “Nuestra Comunidad Sana - Our Healthy Community” project.

City Council Minutes - October 11, 2023- Page 3 of 5
Assistant City Manager Thompson introduced the item and representatives from the collective of organizations including the Healthcare Foundation of Northern Sonoma County, Nuestra Comunidad, La Famila Sana, Alexander Valley Healthcare and On the Margins regarding the “Nuestra Comunidad Sana - Our Healthy Community presented.

Council provided comments on the project.

Public Comment:

Courtney Cochren spoke in support of the project.

Erin Gore spoke in support of the project.

Ramirez spoke in support of the project.

Addison Pickrel spoke in support of the project.

Mayor Lands recessed the meeting at 7:26 p.m. and reconvened at 7:33 p.m.

H. CONSENT CALENDAR
A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) None.

Abstain: (0) None.

Absent: (0) None.

H.1 Annual Maintenance Services Agreement with Miksis Services, Inc. to Provide Sewer Maintenance and Rehabilitation
Action: Resolution Adopted
RESOLUTION NO. 072-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE APPROVING A NEW MAINTENANCE SERVICES AGREEMENT WITH MIKSIS SERVICES, INC. TO PROVIDE SANITARY SEWER MANHOLE REHABILITATION ON 27 LOCATIONS IN AN AMOUNT NOT TO EXCEED $169,336.20 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT.

H.2 Amend the Fiscal Year 2023-24 budget to cover the cost of initial work associated with the financial support request and fire suppression services at Lydia Ranch Open Space.

Action: Resolution Adopted
RESOLUTION NO. 073-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE FY 2023-24 BUDGET AND AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH REDWOOD TRAIL

ALLIANCE AND TO ACQUIRE VEGETATION MANAGEMENT FOR THE LYDA RANCH OPEN SPACE IN AN AMOUNT NOT TO EXCEED $20,000.

City Council Minutes - October 11, 2023- Page 4 of 5
H.3 Budget Amendment in the amount of $4,000 for the purchase of new computer tablets Action: Resolution Adopted
RESOLUTION NO. 074-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO THE FY 2023-24 BUDGET IN THE AMOUNT OF $4,000 TO PURCHASE TWO NEW COMPUTER TABLETS (IPADS) AND ASSOCIATED ACCESSORIES.

H.4 Approval of Minutes - September 13, 2023
Action: Approved as submitted.

H.5 Stop Sign installation 2nd Street and Commercial Street intersection.

Action: Resolution Adopted
RESOLUTION NO. 075-2023 ENTITLED: RESOLUTION OF THE CLOVERDALE CITY COUNCIL APPROVING THE INSTALLATION OF “STOP” SIGNS IN THE EAST AND WEST BOUND LANES OF 2ND STREET AT INTERSECTION OF 2ND STREET AND COMMERCIAL STREET I. PUBLIC HEARINGS
None.

J. NEW BUSINESS
J.1 At-Will Employment Agreement with Christopher Parker for the City of Cloverdale’s Police Chief position
Chief Ferguson introduced the item and City Attorney Sanchez presented.

A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive reading of the text and adopt:

RESOLUTION NO. 071-2023 ENTITLED: RESOLUTION OF THE CITY OF COUNCIL OF THE

CITY OF CLOVERDALE APPROVING AN AT-WILL EMPLOYMENT WITH CHRISTOPHER

PARKER AS CLOVERDALE POLICE CHIEF AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) None.

Abstain: (0) None.

Absent: (0) None.

Lieutenant Parker addressed the Council and Councilmembers provided comments.

City Council Minutes - October 11, 2023- Page 5 of 5
K. SUBCOMMITTEE REPORTS
Finance, Administration & Police: Chair Lands and Vice Chair Bagby Last Meeting Agenda | Next Meeting - November 6, 2023
Homelessness Community Advisory Group: Chair Wheeler and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - TBD, 2024.

Joint City/Cloverdale Unified School District: Chair Lands and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - October 16, 2023
Planning and Sustainability: Chair Bagby and Vice Chair Wolter Last Meeting Agenda | Next Meeting - October 17, 2023
Public Works and Facilities: Chair Wolter and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - October 24, 2023
L. COUNCILMEMBER REPORTS
Mayor Lands and Councilmember Bagby reported.

L.1 Written Reports
Councilmember Bagby provided a written report.

M. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
M.1 Letter of Commitment for Sonoma County COAD's Sonoma County Community Resilience Centers Network Planning Grant Application to the California Strategic Growth Council CRC Program.

Assistant City Manager Thompson reported.

N. CITY MANAGER/CITY ATTORNEY REPORTS
Assistant City Manager Thompson reported.

O. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
• Commemorative Pearl Harbor Flag: City Council.
• Garbage Cans near High School to Joint City School Subcommittee. • “Our Healthy Community” project: Planning and Sustainability Subcommittee. • SCTA, Ridge to River, and Great Redwood Trail to Economic Development Plan to Planning and Sustainability Subcommittee.
• Park Staffing to Public Works and Facilities and Finance Admin, and Police Subcommittees.

P. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:47 to the next regular meeting of the Cloverdale City Council scheduled for October 25, 2023.

APPROVED: October 25, 2023
_____________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.

Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online at www.zoom.us/join, by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527, directly at https://us02web.zoom.us/j/82316684527 or on YouTube at cloverdale.net/youtube

CLOSED SESSION
124 N. CLOVERDALE BLVD.
5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order

1.B Roll Call

1.C Closed Session Agenda Review (Changes and/or Deletions)

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

Prior to recessing to Closed Session, the Public may speak on Closed Session Items.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

3.A Public Employee Performance Evaluation
Pursuant to Government Code Section 54957
Title: City Manager
AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, OCTOBER 11, 2023
CLOSED SESSION: 5:00 PM
OPEN SESSION: 6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 OPEN SESSION
209 N. CLOVERDALE BLVD.
6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Conflict of Interest Declaration
A.5 Report out on Closed Session
A.6 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
Any person wishing to speak on an item not listed on the agenda may do so in-person at this time.

C. COMMUNICATIONS
Public written communications sent to Councilmembers since the last meeting may be discussed at this time.

D. OATH OF OFFICE
D.1 Student Liaison - Iara Gallego
E. STUDENT LIAISON REPORT
F. PROCLAMATIONS
F.1 Water Professionals Week
G. PRESENTATIONS
G.1 Update on the Active Transportation Plan being led by Sonoma County Transportation Authority (SCTA).

Recommended Action(s):

Receive report on Active Transportation Plan provide any direction as requested.

Oath of Office - Iara Gallego
Proclamation - Water Professionals Week
Agenda Report
Attachment 1 - Presentation
2 Recommended Action(s):

Receive Presentation from the collective of organizations including the Healthcare Foundation of Northern Sonoma County, Nuestra Comunidad, La Famila Sana, Alexander Valley Healthcare and On the Margins regarding the “Nuestra Comunidad Sana - Our Healthy Community” project.

H. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one acDon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

H.1 Annual Maintenance Services Agreement with Miksis Services, Inc. to Provide Sewer Maintenance and Rehabilitation
Recommended Action(s):

Adopt a Resolution Entitled “A Resolution of the City Council of the City of Cloverdale approving a new Maintenance Services Agreement with Miksis Services, Inc. to provide Sanitary Sewer Manhole rehabilitation on 27 locations in an amount not to exceed $169,336.20 and authorizing the City Manager to execute said agreement.”
H.2 Amend the Fiscal Year 2023-24 budget to cover the cost of initial work associated with the financial support request and fire suppression services at Lydia Ranch Open Space.

Recommended Action(s):

Adopt a Resolution Entitled, “A resolution of the City Council of the City of Cloverdale amending the FY 2023-24 budget and authorizing the City Manager to execute a Professional Services Agreement with Redwood Trail Alliance and to acquire vegetation management for the Lyda Ranch Open Space in an amount not to exceed $20,000.”
H.3 Budget Amendment in the amount of $4,000 for the purchase of new computer tablets Recommended Action(s):

Adopt a Resolution Entitled, “A resolution of the City Council of the City of Cloverdale approvinga budget amendment to the FY 2023-24 budget in the amount of $4,000 to purchase two new computer tablets (iPads) and associated accessories.”
H.4 Approval of Minutes - September 13, 2023
Recommended Action(s):

Agenda Report
Attachment 1 - Our Healthy Community Overview
Attachment 2 - Presentation
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - MSI Quote
Agenda Report
Attachment 1 - Resolution
Attachment 1 - Resolution (Updated 10.11.2023 140pm)
Attachment 2 - SOW - Redwood Trail Alliance
Attachment 3 - Exhibit A - Budget Amendment Form
Agenda Report
Attachment 1 - Resolution
3 Approve the September 13, 2023 Draft Minutes as submitted.

H.5 Stop Sign installation 2nd Street and Commercial Street intersection.

Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the Cloverdale City Council approving the installation of “STOP” signs in the East and West bound lanes of 2nd Street at intersection of 2nd Street and Commercial Street”
I. PUBLIC HEARINGS
None.

J. NEW BUSINESS
J.1 At-Will Employment Agreement with Christopher Parker for the City of Cloverdale’s Police Chief position
Recommended Action(s):

Adopt A Resolution Entitled, a “Resolution of the City of Council of the City of Cloverdale Approving an At-Will Employment with Christopher Parker as Cloverdale Police Chief and Authorizing the City Manager to Execute the Agreement on Behalf of the City”.

K. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

Finance, Administration & Police: Chair Lands and Vice Chair Bagby Last Meeting Agenda | Next Meeting - November 6, 2023
Homelessness Community Advisory Group: Chair Wheeler and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - TBD, 2024.

L.1 Written Reports
Draft Minutes - September 13, 2023
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Subcommittee Report
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - At Will Agreement
4 M. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION M.1 Letter of Commitment for Sonoma County COAD's Sonoma County Community Resilience Centers Network Planning Grant Application to the California Strategic Growth Council CRC Program.

N. CITY MANAGER/CITY ATTORNEY REPORTS
O. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request agenda items for future Council and or Council Subcommittee meetings.

P. ADJOURNMENT
To the next regular meeting of the Cloverdale City Council scheduled for October 25, 2023.

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person. Commenters will have three (3) minutes to speak. City Council is not required to respond directly to questions or enter into dialogue with commenters. Comments may also be submiKed prior to [email protected]. by 12 p.m. the day of the meeDng. Submissions and supplemental aKachments are considered public records pursuant to Government Code § 54957.5.

SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliDes Act and Title VI, if you need special assistance to parDcipate in this meeDng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoDficaDon at least 72 hours prior to the meeDng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB 2449: Councilmembers parDcipate in person or teleconference methods consistent with tradiDonal provisions of the Brown Act,Government Code § 54953(b), unless the meeDng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in opDon, the meeDng will conDnue unless it is being held pursuant to the provisions of Assembly Bill 2449.

AB 343: Any wriDngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecDon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.

WAIVER WARNING: If you challenge decisions/direcDons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriKen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Councilmember Bagby
Signed Letter of Commitment
5 Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at cloverdale.net/agendacenter.

Date posted: October 5, 2023 | Time posted: 1:11 p.m. | City Clerk Signature: s/Mike Maloney 6 OATH OR AFFIRMATION

OF ALLEGIANCE FOR

PUBLIC OFFICERS AND

EMPLOYEES
State of California,
County of Sonoma,
City of Cloverdale SS.

The Execution of the Oath is Required by Article XX, Section 3 as amended, of the Constitution of the State of California.

I, Iara Gallego, do solemnly affirm that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. _______________________________
Iara Gallego, Student Liaison
Subscribed and sworn to before me this 11th day of October, 2023 _______________________________
Michael Maloney, City Clerk
}
7 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE DECLARING OCTOBER 7-15, 2023, WATER PROFESSIONALS APPRECIATION WEEK IN CLOVERDALE WHEREAS, Cloverdale water professionals are responsible for the production and distribution of drinking water to more than 3600 locations in the City of Cloverdale and are responsible for the collection of wastewater produces in the City of Cloverdale; and WHEREAS, Cloverdale water professionals operate seven wells producing 410-420 million gallons of drinking water annually that is distributed by two pump stations providing eleven different storage tanks with drinking water; and
WHEREAS, Cloverdale water professionals are responsible for the collection and treatment of 200-220 million gallons of wastewater delivered by the more than 33 miles of sewar mains in the City of Cloverdale; and
WHEREAS, the dedicated team of Two Water Operators and Two Wastewater Operators monitor all treatment facilities systems 7 days a week; and
WHEREAS, providing drinking water and wastewater services is of the utmost importance in a thriving community; and
WHEREAS, we thank the devoted water professionals in Cloverdale for their continued service to our community.

NOW, THEREFORE, BE IT PROCLAIMED the City Council of the City of Cloverdale designates October 7- 15, 2023 as Water Professionals Appreciation Week in Cloverdale Dated: October 11, 2023
SO ORDERED:
_____________________________
Todd Lands, Mayor
8 City Council/Successor Agency
Agenda Item Summary Agenda Item: G.1
Meeting Date: Oct. 11, 2023
Agenda Section:

Presentation
Staff Contact:

Kevin Thompson, Assistant City Manager / Comm. Dev. Dir.

Derrick Montanye, Public Works Director
Agenda Item Title:

Update on the Active Transportation Plan being led by Sonoma County Transportation Authority (SCTA). ________________________________________________________________________________________ Recommended Council Action(s):

Receive report on Active Transportation Plan provide any direction as requested. ________________________________________________________________________________________ Background/Summary:

The City of Cloverdale is participating in the update to its 2014 Bicycle and Pedestrian Master Plan, now branded as the Active Transportation Plan, as part of a countywide planning process led by the Sonoma County Transportation Authority (SCTA). Fehr & Peers, consultant for SCTA, will be presenting the first milestone update to the City Council. This presentation will include an overview of the project, schedule, and role/input desired from the City Council, as well as preliminary findings on existing conditions, an overview of approach to the technical analysis, and draft vision, goals and objectives. ________________________________________________________________________________________ Options:

Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation: N/A
________________________________________________________________________________________ Budget/Financial Impact:

No Impact
________________________________________________________________________________________ Attachments:

1. Presentation
9 1 1
Milestone #1 Agenda
1 What is an ATP? Why have an ATP?
2 Sonoma County ATP Scope & Approach
3 Vision & Goals
4 Advisory Body Role
5 Schedule
6 Local Conditions Discussion
7 Questions
Sonoma Countywide
Active Transportation Plan
October 11, 2023
10 2
Why have an ATP?
Enables changes to enhance
people's quality of life.

Allows for prioritized and
coordinated improvements.

Meet eligibility requirements
for grant funding.

Guides public and private
investment.

What is an ATP?
Focuses on increasing access
to active transportation
modes by planning for
infrastructure projects and
supportive programs.

Active transportation
refers to “humanpowered” modes of
travel, like walking,
biking, or using mobility
devices.

Active
Transportation
Plan (ATP)
11 3
Use analysis techniques
like bicycle level of
traffic stress to identify
needs and opportunities
regionally and locally
All Ages
& Abilities
12 4
Incorporate
Industry Best
Practices On-Street Bikeway
Selection & Design
Attributes
Multiuse Paths &
Bike Highways
Street Crossings &
Intersections
Micromobility &
Emerging
Technology
Quick Build
Projects
Amenities to
Improve User
Experience
13 5
Class III - Bike Route Class II - Bike Lane Class IV - Separated Bike Lane Class IIIB - Bike Boulevard Class IIB -Buffered Bike Lane Class I - Shared-Use Path Bicycle Facility Toolbox Possible Low-Stress Facilities 14 6
Sidewalk Crosswalk Rectangular Rapid
Flashing Beacon
Curb Extension Leading Pedestrian Interval Pedestrian-Hybrid Beacon Pedestrian Facilities Toolbox
15 7
Community
Engagement
16 8
Funding &
Implementation
Identify priorities
for implementation
Align federal, state,
regional funding
opportunities
17 9
Sonoma
County &
Local ATPs
Task 1:

Establishing
Foundation
Task 3:

Engagement &
Coordination
Task 4:

Projects &
Programs
Task 5:

Funding &
Implementation
Task 2:

Technical
Analysis
Scope of Work
Task 6:

Draft &
Final Plans
Task 7:

Board Review
& Approval
Elements of each task
inform regional and
local plans
18 10
Anticipated Outline for the
Countywide Plan
VOLUME I: WALKING, BIKING,

ROLLING ACROSS THE COUNTY
» Cover
» Acknowledgments
» Table of Contents
» Executive Summary
» Introduction
» Countywide Context &
Conditions Today
» Community & Stakeholder
Engagement
» Vision, Goals & Objectives
» Countywide Priorities
• Regional Routes
• Countywide Network &
Project List
• Programs, Policies & Practices
VOLUME II: LOCAL COMMUNITY
PLANS
» Local Active Transportation
Plans
VOLUME III: IMPLEMENTATION

STRATEGY
» Cost Estimates
» Funding
VOLUME IV: APPENDICES &

GLOSSARY
Anticipated Outline
for the Local Plans
» Introduction
» Community Profile & Walking, Biking &
Rolling Today
» Community & Stakeholder Engagement
» Vision, Goals & Objectives
» Advancing Active Transportation
• Infrastructure Improvements
• Programs, Policies & Practices
» Implementation: Local Considerations
» Appendix (Reference Countywide Plan)
» Glossary (Reference Countywide Plan)
19 11
Anticipated Outline for the
Countywide Plan
VOLUME I: WALKING, BIKING,

STRATEGY
» Cost Estimates
» Funding
VOLUME IV: APPENDICES &

COUNTYWIDE VISION STATEMENT - DRAFT
The transportation system is safe and inviting for
people of all ages and abilities to walk, bike, and roll for everyday transportation and recreation, by
providing a continuous and interconnected network
linking daily activities and housing, and supported by
programs and policies that encourage walking,
biking, and rolling. Our guiding principles are to
improve safety, equity, and quality of life.
21 13
Deliver a continuous network that allows people of all ages and abilities to use a variety of transportation types easily, affordably, and dependably.

Connected and Reliable
Create and sustain a high-quality and low-stress active transportation network.

Employ Vision Zero and Safety Plan policies and strategies to advance this goal.

Safe and Well-Maintained

COUNTYWIDE GOALS AND DESCRIPTIONS - DRAFT
Tailor projects to urban, suburban, and rural communities, that support a diversity of uses and users and create community through active transportation.

Community Oriented and
Place-Based
22 14
What from the Countywide Vision
and Goals resonates with your
community? What is missing for your
community?
Local Focus
23 15
Countywide
& Local
Coordination
Committee Coordination
 Regular Updates to
CBPAC
 Milestone Updates to
Local and Regional
Bodies
 Regular Coordination through SCTA’s
CBPAC
 Milestone updates to established
SCTA/RCPA committees
 Milestone updates to local advisory
bodies, commissions, and councils
 Board/council presentations
24 16
Countywide
& Local
Coordination
City of Cloverdale:

Engagement &
City Council
Coordination
Topics
Estimated Timeframes
City Council Community
Engagement
Draft Existing Conditions, Needs,
and Opportunities October 11, 2023 Sept.-Nov. 2023
Draft Project, Policies, Programs April 2, 2024 Spring/Summer 2024
Public Draft Plan November 5, 2024 Fall/Winter 2024
25 17
Current
Schedule
2023 2024 2025 JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB
Task 1 Establishing Foundation
Task 2 Technical Analysis
Task 3 Public Engagement & Advisory
Committee Meetings
Task 4 Proposed Projects and Programs
Task 5 Funding and Implementation
Task 6 Draft and Final Plans
Task 7 Board Review/Approval

LEGEND WORK PERIOD MEETINGS TASK

DELIVERABLE WORKSHOP
26 18
Process

1. Establishing Foundation

2. Technical Analysis

3. Engagement & Coordination

4. Projects & Programs

5. Funding & Implementation

6. Draft & Final Plans

7. Board Review & Approval
Existing & Planned Facilities
27 19
Process

1. Establishing Foundation

2. Technical Analysis

3. Engagement & Coordination

4. Projects & Programs

5. Funding & Implementation

6. Draft & Final Plans

7. Board Review & Approval
Preliminary LTS Results
28 20
Process

1. Establishing Foundation

2. Technical Analysis

3. Engagement & Coordination

4. Projects & Programs

5. Funding & Implementation

6. Draft & Final Plans

7. Board Review & Approval
Preliminary Priority Pedestrian Zone
29 21
Process

1. Establishing Foundation

2. Technical Analysis

3. Engagement &
Coordination

4. Projects & Programs

5. Funding & Implementation

6. Draft & Final Plans

7. Board Review & Approval
• What are your experiences with active transportation
today?
• What do you think are the needs, barriers, or
opportunities for active transportation travel today
and in the future?
• We are looking for location-specific ideas, about
existing or future facilities, as well as programmatic
solutions
Community Engagement Questions
SCTA Project webpage:
https://scta.ca.gov/planning/countywide-active-transportationplan/ Project Website and Survey coming soon!
30 22 22
Questions?
31 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.1
October 11, 2023
Agenda Section:

Proclamations/Presentations
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Presentation from the collective of organizations including the Healthcare Foundation Northern Sonoma County, Nuestra Comunidad, La Famila Sana, Alexander Valley Healthcare and On the Margins regarding the “Nuestra Comunidad Sana - Our Healthy Community” project. ________________________________________________________________________________________ Recommended Council Action(s):

On September 7, 2023, the City received a request from Erin Gore on behalf of the Northern Sonoma County Heathcare Foundation Board, Alexander Valley Health Clinic, Nuestra Communidad, La Familia Sana, and On the Margins to present an overview of their community wellness center convenings project in Cloverdale. ________________________________________________________________________________________ Summary:

The Healthcare District (Hospital) and Healthcare Foundation have been working closely with Nuestra Comunidad Asana to conduct listening sessions and data collections with community members in Cloverdale for what they need in the community to change health outcomes. The two-year process launched in March 2022 with funding from Northern Sonoma County Healthcare District referred to as “Nuestra Comunidad Sana - Our Healthy Community.” The Community Wellness Center Convenings project was designed to be a local, participatory visioning and design process involving interviews, focus groups and community events.

The results of the project are included in the attached PowerPoint Presentation. ________________________________________________________________________________________ Options:

1. Receive Presentation; and or

2. Provide Feedback and direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The presentation was not provided to a Council Subcommittee prior to review by the Council. ________________________________________________________________________________________ Budget/Financial Impact:

There is no budget or funding impact associated with the presentation. ________________________________________________________________________________________ Attachments:

1. Our Healthy Community Overview

2. Presentation
32 “Nuestra Comunidad Sana - Our Healthy Community”
Overview of the community wellness center convenings project in Cloverdale Prepared by Healthcare Foundation Northern Sonoma County for the meeting of the Cloverdale City Council on October 11, 2023

Project description and background
The Community Wellness Center Convenings project is a local, participatory visioning and design process laying the groundwork for a Community Wellness Center in Cloverdale. ● The two-year process launched in March 2022 with funding from Northern Sonoma County Healthcare District and involves the following partnering organizations:

Alexander Valley Healthcare, the Healthcare Foundation Northern Sonoma County, La Familia Sana, Nuestra Comunidad, and On the Margins.
● Partner organizations named the project Nuestra Comunidad Sana | Our Healthy Community
● On the Margins led facilitation of the community-engagement and community-led visioning/design process and produced a report of the results of the community convenings.

Objective and Outcomes
The objective of "Nuestra Comunidad Sana - Our Healthy Community” is to use a grassroots approach led by Cloverdale community members, with particular attention to historically underserved and marginalized communities, to envision a safe, vibrant, green, intergenerational community space of belonging for all residents of Cloverdale. Thus far, four community events and six focus groups have been held, and surveys collected, with nearly 200 community members participating.

Why?
A co-created community space of belonging, designed by and for the people, can improve physical and mental health outcomes, increase life expectancy, and nurture an inclusive, intergenerational, family-friendly culture for all Cloverdalians.

The collective:

33 Research Steps
Question: What does a safe, vibrant, green, community space of belonging in Cloverdale look like?
Method: CBPR (community-based participatory research) and participatory mapping Data Collection: Community engagement meetings, canvassing, and focus groups Analysis: Thematic analysis
Dissemination: Community forums and report (where we are now) Action: Project activation, fundraising, construction and implementation Vision (as compiled by On the Margins):
“A colorful mural, agave, and native plants welcome you to “Nuestra Comunidad Sana.” You walk into this brand-new wellness center. Bilingual/bicultural volunteers greet you and invite you on a tour of the facility. Immediately, you’re presented with a wide variety of local art from talented creatives from different backgrounds, ages, and abilities, highlighting the vibrant life and cultural heritage of Cloverdale’s diverse communities. The art on the walls celebrates past, present, and future generations.
“You see intergenerational families interacting with crafts, enjoying music, and eating together.

You hear families talking to each other about the intramural sports they signed up for. The volunteer asks you if you can hear the loud and bustling sound in the background–she said, “today’s class is Zumba, tomorrow’s class is Folklorico.” “On one corner is an education center and community library, where free English classes, culinary lessons, computer skills, and more are available at no-cost. You see a banner that invites you to the free wellness clinic facilitated by community health workers, culture workers, healers, and behavioral health practitioners. There is a small market where guests can purchase meals and drinks.
“On the opposite corner is a daycare and teen center, where children can learn, receive tutoring, lead, and enjoy the center’s resources. In the final sector of the tour, you notice one swimming pool where elders, adults, and children are relaxing and experiencing pure joy. “This is the accessible and inclusive space of belonging you have been waiting for.”

More information about this project can be found on the Healthcare Foundation website at:
https://healthcarefoundation.net/cloverdale-community-wellness-center/ About the Healthcare Foundation
Healthcare Foundation Northern Sonoma County connects people and resources to promote wellness in underserved communities. We do this by supporting nonprofits in the areas of access to healthcare and mental healthcare, with a vision of eliminating health inequities in our region. The organization’s values center on community, compassion, and equity. All of our strategies support equitable access to culturally sensitive healthcare and mental health services, and promote overall community wellness. Founded in 2001, the Healthcare Foundation has invested more than $23 million to build a healthier region for all who live, work and play in northern Sonoma County. For more information, visit healthcarefoundation.net. 34 35
W
hereandwhendo
intergenerational
familiesgatherto
experiencejoyand
asenseof
belongingin
Cloverdale?
JADE 36
W
E
ASKED.....

JADE 37

WE OBSERVED A NEED &

ENGAGED IN SOLIDARITY
KIM 38
W
HAT
Ourobjectiveisto:

Useagrassrootsapproachled
byCloverdalecommunity
members,withparticular
attentiontohistorically
underservedandmarginalized
communities,toenvisiona
safe,vibrant,green,
communityspaceofbelonging
forallresidentsofCloverdale.

DANNY 39

FOCUS GROUPS &
FORUMS
HOW

COLLECTIVE CONVENINGS INDIVIDUAL INTERVIEWS COMMUNITY EVENTS DANNY 40
W
HERE&
WHEN?
StartingMarch,2022-Current
St.PeterCatholicChurch
CloverdalePerformingArtsCenter
CloverdaleCitrusFair
CloverdaleDowntownPlaza
KingsValleySeniorApartments
NuestraComunidad
LaFamiliaSana
PhoneBanking
HomeVisits
Canvassing
DANNY 41
A community space of belonging,
designed by and for the people,
can improve physical and mental
health outcomes, life expectancy
and nurture an inclusive, safe
community of belonging for all
Cloverdalians.

WHY?
To build a community of resilience
ALMA
42 RESULTS
43 WELCOME
Immediately, you’re presented with a wide variety
of local art from talented creatives from different
backgrounds, ages, and abilities, highlighting the
vibrant life and cultural heritage of Cloverdale’s
diverse communities. The art on the walls
celebrates past, present, and future generations.

A colorful mural, agave, and native plants welcome
you to “Nuestra Comunidad Sana, Our Healthy
Community.” You walk into this brand-new
wellness center. Bilingual/bicultural volunteers
greet you and invite you on a tour of the facility.
44 Y
ouseemultigenerationalfamiliesinteracting
withcrafts,enjoyingmusic,andeatingtogether.

Youhearfamiliestalkingtoeachotherabout
theintramuralsportstheysignedupfor.The
volunteerasksyouifyoucanheartheloudand
bustlingsoundinthebackground–shesaid,
“today’sclassisZumba,tomorrow’sclassis
Folklorico.”
Ononecornerisaneducationcenterand
communitylibrary,wherefreeEnglishand
Spanishclasses,culinarylessons,computer
skills,andmoreareavailableatno-cost.Yousee
abannerthatinvitesyoutothefreewellness
clinicfacilitatedbycommunityhealthworkers,
cultureworkers,healers,andbehavioralhealth
practitioners.Thereisasmallmarketwhere
guestscanpurchasemealsanddrinks.
45 O
ntheopposite
cornerisadaycare
andteencenter,
wherechildrencan
learn,receive
tutoring,lead,and
enjoythecenter’s
resources.Inthefinal
sectorofthetour,you
noticeoneswimming
poolwhereelders,
adults,andchildren
arerelaxingand
experiencingpurejoy.

Thisistheaccessible
andinclusivespaceof
belongingyouhave
beenwaitingfor.
46 HOW IS THIS
DIFFERENT?

KIRSTEN
Not everyone wants to go to a medical
facility to share space.
47 JOIN
OUR

EFFORTS

THANK YOU
48 City Council
Agenda Item Summary
Agenda Item:

Meeting Date:

H.1
10/11/2023
Agenda Section
Consent
Staff Contact
Derrick Montanye, Public Works Director
Agenda Item Title
Annual Maintenance Services Agreement with Miksis Services, Inc. to Provide Sewer Maintenance and Rehabilitation
Recommended Council Action
Adopt a Resolution Entitled “A Resolution of the City Council of the City of Cloverdale approving a new Maintenance Services Agreement with Miksis Services, Inc. to provide Sanitary Sewer Manhole rehabilitation on 27 locations in an amount not to exceed $169,336.20 and authorizing the City Manager to execute said agreement.”
Background
As part of the City’s annual infrastructure management, the city rehabilitates existing sewer manholes by grouting tall cracks and epoxy coating all internal surfaces. Epoxy coating manholes extend the useful life of the deteriorated and cracking concrete and prevents infiltration of groundwater. The grouting and epoxy coating of manholes is a highly specialized process and there are few contractors with the equipment and expertise to perform this work.

Miksis Services, Inc. (MSI) is the only contractor in this region that provides this coating service and has prepared the attached quotation for City Council reference. City staff have reviewed the quotation and found it in conformance with Cloverdale Municipal Code Purchasing Ordinance Chapter 3.08 et seq. and other applicable law. City Staff recommend executing an agreement with MSI to grout and epoxy coat manholes at 27 locations.

Summary
The Project scope will consist of, clean, prep and epoxy 27 manholes. MSI will prep each manhole; locate and stop all infiltration, grout all joints to prevent migration, remove ladder rungs, and restore benches as needed providing traffic control. All work will be performed during the current fiscal year. MSI is licensed to perform this work, insured in accordance with City requirements and will perform the work at prevailing wage rates.

City Staff have prepared a Maintenance Service Agreement, based on the form prepared by the City Attorney. Staff recommends that the City Council adopt a resolution approving an agreement with Miksis in the amount of $153,942.00, authorizing a project budget of up to $169,336.20 and authorize the City Manager to execute any change orders to the agreement by up to $15,394.20 (10%) of the contract price.

Alternative Options

1. Reject Resolution

2. Provide other direction to Staff.

Budget/Financial Impact
Based on the quotation received from Miksis Services, the following is the recommended overall budget for this project:

Construction $153,942.00
Construction Contingency (10%) $15,394.20
Total Estimated Construction Budget $169,336.20
49 City Council/Successor Agency Agenda Item Summary

Page 2 of 2 ends

This project is funded by the Sewer Fund 630, 49130 Construction.

Subcommittee Recommendation
On October 24, 2023, the Public works and Facilities Subcommittee recommended the agreement with Miksis be forwarded to the City Council for approval.

Attachments:

1. Resolution

2. Miksis Services quotation
50 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A NEW MAINTENANCE SERVICES AGREEMENT WITH MIKSIS SERVICES, INC. TO PROVIDE SANITARY SEWER MANHOLE REHABILITATION ON 27 LOCATIONS IN AN AMOUNT NOT TO EXCEED $169,336.20 AND AUTHORIZING

THE CITY MANAGER TO EXECUTE SAID AGREEMENT
WHEREAS, as part of infrastructure management, the City’s sewer collection system is periodically rehabilitated; and
WHEREAS, a scope of services was established to clean, prep and epoxy 27 manholes; and WHEREAS, Miksis Services, is the only contractor in the region that provides clean, prep and epoxy manhole rehabilitation services and has provided a quotation in the amount of $153,942.00; and establishing a 10% contingency resulting in a total budget impact not to exceed $169,336.20; and WHEREAS, staff has determined that the Miksis Services Inc.’s (MSI) bid satisfies the bidding requirements for the Project; and
WHEREAS, MSI is licensed and qualified to perform the Project; and WHEREAS, the Project has been found to be exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of Title 14 of the California Code of Regulations as it consists of the repair and rehabilitation of existing facilities and involves negligible or no expansion of existing use.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF CLOVERDALE AS FOLLOWS:

1. The Project is categorically exempt under CEQA in accordance with Section 15301(c) of Title 14 of the California Code of Regulations.

2. Miksis Services, Inc. is the responsive bidder for the Project in accordance with the Cloverdale Municipal Code Purchasing Ordinance Chapter 3.08 et seq. and the City Council of the City of Cloverdale waives any irregularities in such bid in accordance with applicable law.

3. The contract for the Project is hereby awarded to Miksis Services in the amount of $153,942.00, conditioned on Miksis Services’ timely executing the Project contract and submitting all required documents, including, but not limited to, executed bonds/surety, certificates of insurance, and endorsements, in accordance with the Project documents.

4. The City Manager is hereby authorized and directed to execute an agreement with MSI Inc. upon submission, by Miksis Services, all documents required pursuant to the Project bid documents for performance of the Project in a form approved by the City Attorney.

5. Establish a 10% project contingency of $15,394.20 and an the overall budget for the Sewer Manhole Project at $169,336.20.
51 2

6. The City Manager or his designee can execute any change orders in accordance with project documents so long as the total project cost does not exceed the overall budget of $169,336.20.

REGULARLY PASSED AND ADOPTED
AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED: ATTEST:
_______________________ ____________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachment(s):

Exhibit A - MSI Quote
52 Quote 3336
dba Rapid Rooter
P.O. Box 591-I, Healdsburg, CA 95448-0590
1-888-UNPLUGU (707) 433-8053 FAX (707) 433-8085
www.unplugu.com
Contractor’s License 544530, A, C-36, Haz, D6, D12
DR | lm Page 1 | 2
September 19, 2023
Jay Robinson
City of Cloverdale
PO Box 217
Cloverdale, CA 95415
(707) 894-1719
[email protected]
Jobsite: Various locations, Cloverdale
Scope of work: Sanitary sewer manhole rehabilitation, 27 locations Miksis Services, Inc. (MSI) proposes to rehabilitate; clean, prep and epoxy 27 manholes. MSI will prep each manhole; locate and stop all infiltration, grout all joints to prevent migration, remove ladder rungs, and restore benches as needed.

Clean and Prep (estimated 9 days preparatory work, 8 hour day rate) Jetter, with Operator / Confined space supervisor ($310 per hour) $ 2,480.00 Confined space attendant ($255 per hour) $ 2,040.00
Confined space entrant ($255 per hour) $ 2,040.00
Confined space equipment (flat rate) $ 450.00
Per day $ 7,010.00
Estimated 9 days $ 63,090.00
Material $ 500.00
$ 63,590.00
Epoxy Application (8 hour day rate)
Confined space supervisor
Confined space attendant
Confined space entrant
Epoxy equipment and material (25 sq ft.)
$ 90,352.00
Total (Labor, Equipment, and Material) $ 153,942.00
53 Quote 3336
dba Rapid Rooter
P.O. Box 591-I, Healdsburg, CA 95448-0590
1-888-UNPLUGU (707) 433-8053 FAX (707) 433-8085
www.unplugu.com
Contractor’s License 544530, A, C-36, Haz, D6, D12
DR | lm Page 2 | 2
Conditions and Assumptions:
• MSI will be allowed unlimited and uninterrupted access to the jobsite. • Costs associated with permit(s), bond(s), and license(s) are excluded. • Any changes, modifications or additions to this scope of work will require a change order. • Client will provide dumpsite.
• Client will provide a staging area for equipment.
• Client will provide traffic control personnel, if needed. • MSI will provide basic traffic control, consisting of basic cones and signage. • This job is bid at a prevailing wage.

Thank you for the opportunity to present our proposal for this project. Please contact us if you have any questions or comments. This quote will remain valid for 30 days.

Gary Miksis
President
Miksis Services, Inc.

Authorized Signature for Bid Acceptance Date
54 City Council/Successor Agency
Agenda Item Summary Agenda Item: H.2
Meeting Date: October 11, 2023
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, Assistant City Manager / Comm. Dev. Dir Hector Galvan, Parks Superintendent
Agenda Item Title:

Amend the Fiscal Year 2023-24 budget to cover the cost of initial work associated with the financial support request and vegetation management at Lydia Ranch Open Space. ________________________________________________________________________________________ Recommended Council Action(s):

Adoption of a Resolution Entitled, “A resolution of the City Council of the City of Cloverdale amending the FY 2023-24 budget and authorizing the city manager to execute a professional Services Agreement with redwood trail alliance and to acquire vegetation management for the Lyda Ranch Open Space in an amount not to exceed $20,000”
_______________________________________________________________________________________ Background/Summary:

This budget amendment is proposed to cover the initial costs associated with establishing Lyda Ranch as a permanent open space. Two costs are proposed to be covered with this amendment as follows.

1. $9,600- Contract with the Redwood Trails Alliance to assist with the request for financial support from Sonoma County Agricultural Preservation and Open Space.

2. $10,400- Estimated amount to cover vegetation management costs associated with the removal of several downed trees blocking access to a main trail.

The attached resolution amends the budget to include costs associated with the work described above in the amount of $20,000. Measure M (Parks) funds are proposed to fund this budget amendment. ________________________________________________________________________________________ Options:

1. Deny the Resolution (this alternative is not recommended); or

2. Provide alternative direction to Staff.
________________________________________________________________________________________ Subcommittee Recommendation: N/A
________________________________________________________________________________________ Budget/Financial Impact:

The use of Measure M Funds (Recreation) (214-40-800-42150-000) is proposed to fund the work. The current fund balance of the Measure M Funds (Recreation) approximately $249,183. ________________________________________________________________________________________ Attachments:

Attachment 1 - Resolution
Attachment 2 - Scope of Work Redwood Trail Alliance
Attachment 3 - Exhibit A to Resolution Budget Amendment Form 55 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE FY 2023-24

BUDGET AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT

WITH REDWOOD TRAIL ALLIANCE AND TO ACQUIRE VEGETATION MANAGEMENT FOR THE LYDA RANCH OPEN SPACE IN AN AMOUNT NOT TO EXCEED $20,000
WHEREAS, the Sonoma County Agricultural Preservation and Open Space District recently purchased a 209-acre property west of town known as the Lyda Ranch; and
WHEREAS, prior to the property opening to the public, trail planning and vegetation management is required; and WHEREAS, Redwood Trails Alliance has provided a scope of work to assist the City with the preparation of a financial support analysis needed for submittal to the Sonoma County Agricultural Preservation and Open Space District in part to create a trail map; and
WHEREAS, Redwood Trails Alliance has a proven track record of providing such services including successful work on the Porterfield Creek Open Space preserve; and
WHEREAS, after conducting a site visit to the Lyda Ranch open space, it was determined that vegetation management in the form of removal of downed trees was required prior to further trail work being conducted; and WHEREAS, the City Arborist has determined the cost for the vegetation management is $10,400; and WHEREAS, Measure M (Parks) funding is proposed to fund this budget amendment; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby

1.Approve amending the Fiscal Year 2023-24 budget amendment in the amount of $20,000 as shown on Exhibit B and described above.

2.Approves a Professional Services Agreement with Redwood Trails Alliance and approves Manager to execute said agreement.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of October 2023 by the following roll call vote:

AYES: (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler NOES: (0) - None
ABSTAIN: (0) - None
ABSENT: (0) - None
APPROVED: ATTEST:
_______________________ _____________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A – Redwood Trails Alliance Scope of Work
56 Exhibit B – Budget Amendment
57 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE FY 2023-24

BUDGET AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT

WITH REDWOOD TRAIL ALLIANCE AND TO ACQUIRE FIRE SUPPRESSION SERVICES FOR THE LYDA RANCH OPEN SPACE IN AN AMOUNT NOT TO EXCEED $20,000
WHEREAS, the Sonoma County Agricultural Preservation and Open Space District recently purchased a 209-acre property west of town known as the Lyda Ranch; and
WHEREAS, prior to the property opening to the public, trail planning and vegetation management is required; and WHEREAS, Redwood Trails Alliance has provided a scope of work to assist the City with the preparation of a financial support analysis needed for submittal to the Sonoma County Agricultural Preservation and Open Space District in part to create a trail map; and
WHEREAS, Redwood Trails Alliance has a proven track record of providing such services including successful work on the Porterfield Creek Open Space preserve; and
WHEREAS, after conducting a site visit to the Lyda Ranch open space, it was determined that fire suppression services was required near existing homes; and
WHEREAS, the City Arborist has determined the cost for the fire suppression services is $10,400; and WHEREAS, Measure M (Parks) funding is proposed to fund this budget amendment; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby

1.Approve amending the Fiscal Year 2023-24 budget amendment in the amount of $20,000 as shown on Exhibit B and described above.

2.Approves a Professional Services Agreement with Redwood Trails Alliance and approves Manager to execute said agreement.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of October 2023 by the following roll call vote:

AYES: (0) -
NOES: (0) -
ABSTAIN: (0) -
ABSENT: (0) -
APPROVED: ATTEST:
_______________________ _____________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A – Redwood Trails Alliance Scope of Work
Exhibit B – Budget Amendment
58 The Redwood Trails Alliance is a 501(c)(3) non-profit, tax ID #94-2882416 CA General Engineering License #1068961
P.O. Box 14483, Santa Rosa, CA 95402 www.trailsalliance.org September 28, 2023
City of Cloverdale
124 North Cloverdale Blvd
Cloverdale, CA 95425
Attention: Hector Galvan, Parks Superintendent & City Arborist Re: Support for Soda Springs Ranch Trails Development Planning As we have discussed recently, the Redwood Trails Alliance is offering our services to assist the City with preparation of its request for financial support from the Sonoma County Agricultural Preservation and Open Space District for development of the Soda Springs/Lyda Ranch property into a City park.

RTA is prepared to start immediately to work with the City to prepare descriptions of the various development components along with cost estimates for the various projects and tasks necessary to open the property to the public.

In addition, to provide an accurate description of the site and assist with park development planning, RTA will prepare a topographical base map for the property identifying all the ranch roads and spurs on the property. This base map will be used to develop trail planning costs and can be used for future trail construction plans.

Cost of Soda Springs Ranch Initial Planning Services:

Total Not to Exceed Cost - $9,600.

Thank you for considering our offer and the opportunity to assist the City of Cloverdale with bringing a new park to the community.

Ken Wells, Trails Director
[email protected]
707-538-9389
cc: David Kelley, Deb St.Cyr, Tony Cale
2021
Board of
Directors
Ryan Gregory,
President
Jonathan Coe,
Vice-President
Adam Havner,
Secretary
Todd Lindemann,
Treasurer
Andrew Brooks
Sky Matula
Doug McKenzie
Jason Riehl
Executive Director
Deb St.Cyr
Trails Director
Ken Wells
Field Director
Tony Cale
2023
Board of
Directors
Ryan Gregory,
President
Jason Riehl,
Vice-President
Adam Havner,
Secretary
Jonathan Coe,
Treasurer
Todd Lindemann
Sky Matula
Doug McKenzie
Lauren Mulhern
Jessica Regala Paran
Greg Pitts
Executive Director
Deb St.Cyr
Trails Director
Ken Wells
Field Director
Tony Cale
59 Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount

REVENUE TOTAL -

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
214 40.800 20,000
EXPENDITURE TOTAL 20,000

PURPOSE
Date Date
Date Entered by Date
Prepared By
Kevin Thompson
Department Head Finance Director
Date Prepared
October 4, 2023
Account Description Account No.

Parks
Account No.

Misc Contract Service - Measure M Parks
Requesting Department
Account Description
City Manager
42150.000
Trails Plan creation and vegetation management
X:\Agenda Development\COUNCIL\2023 REPORTS\10-11-2023\Consent\Budget Amendment Ken Wells\Attachment 3 - Exhibit A - Budget Amendment Form 60 City Council/Successor Agency
Agenda Item Summary Agenda Item: H.3
Meeting Date: October 11, 2023
Agenda Section:

Consent
Staff Contact:

Mike Maloney, City Clerk
Agenda Item Title:

Budget Amendment in the amount of $4,000 for the purchase of new computer tablets _______________________________________________________________________________________ Recommended Council Action(s): Adopt a Resolution Entitled, “A resolution of the City Council of the City of Cloverdale approving a budget amendment to the FY 2023-24 budget in the amount of $4,000 to purchase two new computer tablets (i-pads) and associated accessories.” Background/Summary:

In Fiscal Year 2018-2019, the City of Cloverdale transitioned from paper based agenda packets to electronic agendas. The transition to electronic agendas saved significant staff time, increased productivity and significantly reduced the use of paper. Concurrently, the City Council and Senior staff purchased computer tablets (i.e., i-Pads) to support the transition to paperless agenda packets.

Since the original purchase of eleven (11) i-Pads in 2019, there have been very few issues with the use of computer tablets. However, one Councilmember’s tablet ultimately failed in fy 2022 and was determined not to be repairable and another Councilmember’s tablet has begun to exhibit issues that are indicative that it is time for replacement. Staff proposes to purchase two new i-pads this fiscal year to replace the two i-pads. Funding for the replacement of computer tablets was not included in the adopted budget for FY 2023-24. A budget amendment is requested to provide funding for the purchase of two new computer tablets.

Alternative Options:

1. Reject proposed resolution; or

2. Provide direction to staff
Subcommittee Recommendation:

Not Applicable.

Budget/Financial Impact:

The estimated cost for two new electronic tablets including accessories and technology care packages is $4,000. A budget Amendment of $4,000 from the General Fund would reduce the unencumbered fund balance by the same amount.

Attachments:

1. Resolution
61 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO THE FY 2023-24 BUDGET IN THE AMOUNT OF $4,000 TO PURCHASE TWO NEW

COMPUTER TABLETS (I-PADS) AND ASSOCIATED ACCESSORIES
WHEREAS, In Fiscal Year 2018-2019, the City of Cloverdale transitioned from paper based agenda packets to electronic agendas; and
WHEREAS, the transition to electronic agendas saved significant staff time, increased productivity and significantly reduced the use of paper.; and
WHEREAS, the City Council and Senior staff purchased computer tablets (i.e., i-Pads) to support the transition to paperless agenda packets; and
WHEREAS, Staff proposes to purchase two new computer tablets (e.g., i-pads) this fiscal year to replace two i-pads that failed or are failing in order to support the City of Cloverdale paperless agenda goals ; and WHEREAS, a budget amendment to the FY 2023-24 City Council budget (Fund 100-10-101-43115-000) is necessary to cover the estimated expense of $4,000.00
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby:

1. Approve a budget amendment to the Fy 2023-24 budget (Fund 100-10-101-43115-000) in the amount of $4,000 for the purchase and installation of two new computer tablets and associated accessories and care packages; and

2. Authorize the City Manager to purchase the computer tablets in accordance with the City’s procurement policy.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the October 11, 2023 by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Approved: Attested:
____________________ _____________________
Todd Lands, Mayor Mike Maloney, City Clerk
62 City Council Meeting Minutes - September 13, 2023 - Page 1 of 4 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, SEPTEMBER 13, 2023
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wolter, Councilmember Bagby, Morgenstern, Wheeler

Absent: None.

A.4 Conflict of Interest Declaration
None.

A.5 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
None.

C. COMMUNICATIONS
None.

D. STUDENT LIAISON REPORT
None.

E. PROCLAMATIONS
E.1 Latino Heritage Month
Mayor Lands read the proclamation.
63 City Council Meeting Minutes - September 13, 2023 - Page 2 of 4 E.2 Creek Week
Councilmember Morgenstern read the proclamation. Vanessa Apodaca accepted the proclamation on behalf of the Russian River Watershed Association.

F. PRESENTATIONS
None.

G. CONSENT CALENDAR
A motion was made by Councilmember Bagby, seconded by Councilmember Wheeler, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0)
Abstain: (0)

Absent: (0)
G.1 Minutes Approval - August 23, 2023
Approved as submitted.

G.2 Award of the Dog Park ADA ramp Construction, Inc. in the amount of $132,759 (includes 10% contingency) and authorize City Manager to enter agreement with Andersen Excavating.

Resolution Adopted.

RESOLUTION NO. 069-2023 ENTITLED: “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF CLOVERDALE AWARDING CLOVERDALE DOG PARK ADA RAMP AND EXCAVATION PROJECT TO ANDERSEN EXCAVATING, IN THE AMOUNT OF $120,690, AUTHORIZE AND APPROVE AN OVERALL PROJECT BUDGET OF $132,759 (INCLUDES 10% CONTINGENCY)

AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH ANDERSEN EXCAVATING.”
H. PUBLIC HEARINGS
None.

I. NEW BUSINESS
I.1 Clear Water Ranch Urban Growth Boundary Ballot Initiative Discussion and Direction City Manager Kelley and Assistant City Manager Thompson introduced the item and Clear Water Ranch representative Carney and Hogan Land Services representative Byrne presented.

Staff responded to Councilmember inquiries and comments.

City Manager Kelley and Assistant City Manager Thompson presented and responded to additional Councilmember inquiries.

Public Comment:

Susie Cummings and Linda Jaffen spoke regarding the item. 64 City Council Meeting Minutes - September 13, 2023 - Page 3 of 4 Action: Council provided comments and direction to staff to utilize option 3 regarding a potential ballot initiative to amend the Urban Growth Boundary (UGB) to include the Clearwater Ranch property and one additional parcel.

I.2 Adjusting Maximum Allowable Solid Waste, Composting and Recycling Rates under the Solid Waste Collection Franchise Agreement between the City and Recology Sonoma Marin Inc.

City Manager Kelley presented. Staff and R3 consultants responded to Councilmember inquiries.

A motion was made by Councilmember Bagby, seconded by X, to waive reading of the text and adopt:

RESOLUTION NO. 070-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING THE MAXIMUM ALLOWABLE SOLID WASTE, COMPOSTING AND

RECYCLING RATES UNDER THE SOLID WASTE COLLECTION FRANCHISE AGREEMENT BETWEEN THE CITY AND RECOLOGY SONOMA MARIN INC. AND REPEALING THE RATE SCHEDULE ADOPTED UNDER RESOLUTION NO. 082-2022.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0)
Abstain: (0)

Absent: (0)
I.3 Letter of Commitment to the Sonoma County Community Resilience Centers Network Planning Grant application to the California Strategic Growth Council CRC Program.

City Manager Kelley presented and responded to Councilmember inquiries and comments.

Public Comment:

Jeanette Pantoja, COAD, spoke regarding the item.

A motion was made by Councilmember Bagby, seconded by Councilmember Wheeler, to authorize the Mayor to execute a letter of commitment to the Sonoma County Community Resilience Centers (CRC) Network Planning Grant application to the California Strategic Growth Council CRC program.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0)
Abstain: (0)

Absent: (0)
65 City Council Meeting Minutes - September 13, 2023 - Page 4 of 4 J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

Finance, Administration & Police: Chair Lands and Vice Chair Bagby Last Meeting Agenda | Next Meeting - October 2, 2023
Homelessness Community Advisory Group: Chair Wheeler and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - October 9, 2023
Joint City/Cloverdale Unified School District: Chair Lands and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - October 16, 2023
Planning and Sustainability: Chair Bagby and Vice Chair Wolter Last Meeting Agenda | Next Meeting - October 17, 2023
Public Works and Facilities: Chair Wolter and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - October 26, 2023
K. COUNCILMEMBER REPORTS
Councilmember Bagby reported.

K.1 Written Reports
Councilmember Bagby.

L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
L.1 Letter of Support - ACA 13 (Ward) Voting Thresholds City Manager Kelley reported.

M. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Kelley reported.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Schedule City Manager and City Attorney Evaluations (Closed Session).

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:49 p.m. to the next regular meeting of the Cloverdale City Council scheduled for October 11, 2023, as the September 27, 2023, regularly scheduled meeting will be cancelled.

APPROVED ON:
______________________
Mike Maloney, City Clerk
66 City Council/Successor Agency
Agenda Item Summary Agenda Item: H.5
Meeting Date: 10/11/23
Agenda Section:

Consent
Staff Contact:

Derrick Montanye
Agenda Item Title:

Stop Sign installation 2nd Street and Commercial Street intersection. ________________________________________________________________________________________ Recommended Council Action(s):

The intersection of W. 2nd Street and Commercial Street is a four-way intersection with stop signs located only on commercial street. The intersection has striped crosswalk at all four street intersections. There are also cut pedestrian curbs with ADA truncated domes pads at all four corners of the intersection. Recently it has been brought to the attention of the public works staff that there is a request for stop signs place on W. 2nd Street where it intersects with Commercial Street resulting in a four way stop intersection at W. 2nd Street and Commercial Street.

The intersection at W. 2nd and Commercial St. is one of two stop signs requested by the Public Works SubCommittee. The Public Works Subcommittee recommended that the request for stop signs at the intersection of Commercial Street and 2nd be brought to the City Council for approval. ________________________________________________________________________________________ Summary:

Public Works staff recommends that two stop signs be placed at the intersection of 2nd Street and Commercial Street on the east and west bound lanes of 2nd Street. With the installation of new stop signs, the intersection of W. 2nd Street and Commercial Street would become a four-way intersection with stop signs located both on W. 2nd and Commercial Street. All other four-way intersections on W.2nd Street are four way stop intersections.
________________________________________________________________________________________ Options:

1. Reject the Resolution; or

2. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

Public Works Subcommittee recommended installation of stop signs to bring to council ________________________________________________________________________________________ Budget/Financial Impact:

The required “STOP” signs, preliminary notification signs, poles and hardware not to exceed $1000 and will be expensed om the Streets budget (Fund # 210-40-402-42218) ________________________________________________________________________________________ Attachments:

1. Resolution

2. Sub- committee report
67 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A

RESOLUTION OF THE CLOVERDALE CITY COUNCIL APPROVING THE INSTALLATION OF “STOP” SIGNS IN THE EAST AND WEST BOUND LANES OF 2ND STREET AT THE INTERSECTION OF 2ND STREET AND COMMERCIAL STREET”
WHEREAS, The intersection of W. 2nd Street and Commercial Street is a four-way intersection with stop signs located only on commercial street; and
WHEREAS, The intersection has striped crosswalk at all four street intersections, there are also cut pedestrian curbs with ADA truncated domes pads at all for corners of the intersection; and WHEREAS, Recently it has been brought to the attention of the public works team that there is a request for stop signs place on W. 2nd Street where it intersects with Commercial Street resulting in a four way stop intersection at W. 2nd Street and Commercial Street; and WHEREAS, the Public Works Sub-committee has recommended the requested stop signs be installed at the intersection of Commercial Street and 2nd Street; and
NOW, THEREFORE, BE IT RESOLVED, that a set of “STOP” signs will be installed in the East and West bound lanes of 2nd street at the Commercial and 2nd Street intersection not to exceed a budget impact of $1000 in materials. ; and
The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on October 11, 2023, by the following roll call vote:

AYES: (0)
NOES: (0)
ABSTAIN: (0)
ABSENT: (0)
Approved: Attested:
____________________ _____________________
Todd Lands, Mayor Mike Maloney, City Clerk
68 The intersec�on of W. 2nd Street and Commercial Street is a for way intersec�on with stop signs located only on commercial street. The intersec�on has striped crosswalk at all four street intersce�ons, there are also cut pedestrian curbs with ADA truncated domes pads at all for corners of the intersec�on.

Recently it has been brought to the aten�on of the public works team that there is a request for stop signs place on W. 2nd Street where it intersects with Commercial Street resul�ng in a four way stop intersec�on at W. 2nd Street and Commercial Street. Note that all other four way intersections on W.2nd Street are four way stop intersections. Staff is seeking direction from council on this matter.

Below is the service request that we received on 7/17/23 pertaining to the stop sign request and pictures of possible new stop sign placement.
69 70
71 72
City Council/Successor Agency
Agenda Item Summary Agenda Item: J.1
Meeting Date: Oct. 11, 2023
Agenda Section:

New Business
Staff Contact:

David Kelley, City Manager
Shannon Peterson, Finance & HR Analyst
Agenda Item Title:

At-Will Employment Agreement with Christopher Parker for the City of Cloverdale’s Police Chief position ________________________________________________________________________________________ Recommended Council Action(s):

Adopt A Resolution Entitled, a “Resolution of the City of Council of the City of Cloverdale Approving an AtWill Employment with Christopher Parker as Cloverdale Police Chief and Authorizing the City Manager to Execute the Agreement on Behalf of the City”.

Background:

Police Chief Jason Ferguson will retire on 15, 2023, after a dedicated career with the City of Cloverdale Police Department. The retirement of the Police Chief creates a vacancy in the Police Department ________________________________________________________________________________________ Summary:

The City initiated a promotional recruitment for a new Police Chief. The City Manager and Finance & HR Analyst interviewed Christopher Parker for the position of Police Chief and, the City Manager selected Mr.

Parker to fill the position of Police Chief. The City Attorney prepared and negotiated an at-will employment agreement with the candidate Mr. Christopher Parker.

Mr. Parker has stated that he is ready to execute the Employment Agreement presented by City Attorney.

The key terms of the Employment Agreement are as follows:

1. Term: Commence employment on December 15, 2023.

2. Salary: The base compensation will be One Hundred Seventy-Four Thousand, Five Hundred Fifteen Dollars and Forty-Eight Cents ($174,515.48) annually. This is step 4 in the adopted Police Chief salary schedule. Employee will be subject to the standard merit system (performance evaluations) and position pay schedule for future step increases, as may be modified from time to time by the City Council. Employee’s salary will be reviewed approximately on or by the effective date of this Agreement each year in conjunction with an annual performance evaluation.

3. Severance: Three (3) months’ base salary.

4. Vacation Leave: Accrual of 200 hundred hours (20 days) per year.

5. Vacation Sell-Back: Employee may sell back up to eighty (80) hours per year provided that, after the sell-back, a balance of at least forty (40) hours remains

6. Sick Leave: Accrual of up to 120 hours per year.

7. Compensation for Unused Sick Leave: Upon separation or retirement, the City will compensate Employee for thirty-five percent (35%) of accrued but unused sick leave, up to, but not in excess of the sixteen hundred (1,600) hour cap.
73 City Council/Successor Agency Agenda Item Summary

Page 2 of 2 ends

8. Administrative Leave: The Agreement provides for up to 80 hours per calendar year beginning in 2024 in recognition for the time required for evening and weekend work. The Employment Agreement’s administrative leave program is a “use it or lose it” program. Accumulation and roll over of unused administrative leave is not permitted.

9. Mobile Devices Stipend: $50 per month for mobile phone service.

10. Vehicle Allowance: Due to being on-call twenty-four (24) hours per day, seven (7) days per week, Employee shall be furnished a City vehicle for Employee’s use.

11. Uniform Allowance: An annual clothing allowance of One Thousand Five Hundred Dollars ($1,500).

12. Amount budgeted for professional development and conferences, memberships and continuing education, and other training related to the position of Police Chief.

The complete At-Will Employment Agreement is attached for review. ________________________________________________________________________________________ Options:

1. Reject the Resolution; or

2. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

None
________________________________________________________________________________________ Budget/Financial Impact:

The Police Chief is a funded and budgeted position. The annual salary will be One Hundred Seventy-Four Thousand, Five Hundred Fifteen Dollars and Forty-Eight Cents ($174,515.48) annually. This is step 4 in the Police Chief salary schedule.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Proposed At-Will Employment Agreement
74 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____ –2023

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE

APPROVING AN AT-WILL EMPLOYMENT AGREEMENT WITH

CHRISTOPHER PARKER AS CLOVERDALE POLICE CHIEF AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON

BEHALF OF THE CITY
WHEREAS, the City Council recognizes that the Cloverdale Police Chief is a critical role in the City’s public safety function for which requires effective leadership in order to efficiently operate and respond to community needs for effective public safety; and
WHEREAS, Section 2.08.090(3)a of the Cloverdale Municipal Code states: “It shall be the duty of the city manager to, and he shall appoint, remove, promote, and demote any and all officers and employees of the city, except the city clerk, city attorney and city treasurer, subject to personnel rules and regulations as adopted by the city council;” and
WHEREAS, Section 2.48.040 of the Cloverdale Municipal Code sets forth that department heads are excluded from competitive service; and
WHEREAS, the Police Chief position may be compensated and receive benefits in accordance with an individual at-will agreement and salary as approved by the City Council; and WHEREAS, on December 15, 2023, Police Chief Jason Ferguson will retire after a dedicated career with the City of Cloverdale Police Department. The retirement of the Police Chief creates a vacancy in the Police Department; and
WHEREAS, the City initiated a promotional recruitment for a new Police Chief; and WHEREAS, the City Manager and Finance & HR Analyst interviewed the applicant for the position of Police Chief and, the City Manager selected Mr. Christopher Parker to fill the position of Police Chief; and WHEREAS, Mr. Parker is prepared to execute an individual at-will employment agreement at the salary, benefits, and conditions approved by the City Council; and WHEREAS, the City Manager recommends that the City Council authorize execution of an at-will employment agreement with Mr. Parker effective December 15, 2023.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that the City Council hereby approves an at-will Employment Agreement with Christopher Parker as Cloverdale Police Chief, attached hereto as Exhibit A, in a form approved by the City Attorney, and authorizes the City Manager to execute the Employment Agreement.
75

Page 2 ends

The foregoing Resolution No. xx-2023 was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 11th day of October 2023, by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Turner, Vice Mayor Wolter and MayBagby Noes: (_) None

Absent: (_) Councilmember Cruz
Abstaining: (_)
APPROVED: ATTEST:
______________________________ _________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A – At-Will Agreement with Christopher Parker as Cloverdale Police Chief 76 P.O. Box 217 • 124 North Cloverdale Blvd. • Cloverdale, CA 95425-0217 • Telephone (707) 894-2521 • FAX (707) 894-3451

AT-WILL EMPLOYMENT AGREEMENT
This EMPLOYMENT AGREEMENT (this “Agreement”) is made and entered into this ________, 2023, by and between the CITY OF CLOVERDALE, a general law City (the “City”), and Christopher Parker (“Employee”), collectively referred to as “Parties.”

RECITALS
Christopher Parker has been employed by the City since May 2015, and currently serves as Lieutenant within the Cloverdale Police Department.

The City desires to employ Mr. Parker as Police Chief of the City of Cloverdale.

Mr. Parker desires to serve as Police Chief of the City of Cloverdale.

The City Manager, through his appointing power and Mr. Parker’s desire to, agree in writing to the terms and conditions of Mr. Parker’s employment as Police Chief.

AGREEMENT

1. DUTIES.
a. The City agrees to employ Employee as Police Chief of the City to perform the functions and duties specified in the position description and in the ordinances and resolutions of the City and to perform other legally permissible and proper duties and functions as the City Manager may from time to time assign.
b. Employee shall perform the job duties to the best of Employee’s ability in accordance with the highest professional and ethical standards of the profession and shall comply with all general rules and regulations established by the City.
c. Employee shall not engage in any activity, which is or may become a conflict of interest, prohibited contract, or which may create an incompatibility of office as defined under California law or that is otherwise prohibited by law. Prior to performing any services under this Agreement, and annually thereafter, Employee must complete disclosure forms required by the Political Reform Act (CA Government Code section 81000, et seq.).

2. TERM.
a. The term of this Agreement shall be from December 15, 2023, until terminated by either party in accordance with the provisions set forth in Section 3, or until terminated by the event of the death or permanent disability of Employee. b. Employee agrees to remain in the exclusive employment of the City during the term of this Agreement. Employee shall not engage in any other employment, or enter into any contract for services, paid or unpaid, or receive any compensation for work performed from any other employer other than the City without prior authorization of the City Manager. 77 Employment Agreement: City of Cloverdale – Police Chief, continued Page 2

3. CONDITIONS OF EMPLOYMENT.
a. Employee may resign at any time with or without cause. Employee agrees to give the City thirty (30) days advance written notice of the effective date of Employee’s resignation or retirement as provided herein, unless the Parties mutually agree otherwise. b. The Parties recognize and affirm that: (1) Employee is an “at-will” Employee whose employment may be terminated by the City without cause; and (2) there is no express or implied promise made to Employee for any form of continued employment. This Agreement is the sole and exclusive basis for an employment relationship between Employee and the City.
c. Termination: The City may, at any time, terminate Employee with or without cause. If the circumstances permit, the City will provide Employee with at least thirty (30) days’ notice of the termination.
d. Wages, Hours, and Working Conditions:
i. Salary: The base compensation will be One Hundred Seventy-Four Thousand, Five Hundred Fifteen Dollars and Forty-Eight Cents ($174,515.48) annually. This is step 4 in the adopted Police Chief salary schedule. Employee will be subject to the standard merit system (performance evaluations) and position pay schedule for future step increases, as may be modified from time to time by the City Council. Employee’s salary will be reviewed approximately on or by the effective date of this Agreement each year in conjunction with an annual performance evaluation.
ii. Work Week: A normal workweek will be a total of at least forty (40) hours. The City Manager, at his/her sole discretion, may set and modify the normal work weekly schedule without an amendment to this Agreement. Vacation, sick, holiday, administrative, and bereavement leaves will be calculated consistent with the number of days in Employee’s normal workweek. If Employee’s normal workweek is revised, leave accruals may be recalculated.
iii. Other Pay:

1. Longevity Pay: Upon the eighth (8th) year anniversary date of employment with the City, Employee shall be entitled to a five percent (5%) increase.

2. Retirement: City shall provide retirement benefits under the Public Employees’ Retirement System (“PERS”) Plan 3% @ 50 for safety employees, and will pay one hundred percent (100%) of the Employee contribution and the highest twelve (12) consecutive month benefit. Employee will pay one hundred percent (100%) of the after-added benefits of their PERS plan (8.207%).
iv. Sick Leave:

1. Accruals – Employee shall accrue sick leave at ten (10) hours for each month of service, assuming Employee’s typical work schedule is four (4), ten (10)-hour shifts per week. Accumulation of sick leave shall be limited to sixteen hundred (1,600) hours. To the extent provided by PERS regulations, any unused sick leave upon retirement may be converted to years of service for PERS purposes.

2. Compensation for Unused Sick Leave: Upon separation or retirement, the City will compensate Employee for thirty-five percent (35%) of accrued but unused sick 78 Employment Agreement: City of Cloverdale – Police Chief, continued Page 3 leave, up to, but not in excess of the sixteen hundred (1,600) hour cap.

3. Incentive – Employee’s use of sick leave within a calendar year (January to December) may qualify for conversion of unused sick leave to vacation leave, based upon the following utilization schedule:
a. Usage of 0 – 10 hours: May convert up to forty (40) hours of existing balance. b. Greater than 10 and less than 20 hours: May convert up to twenty (20) hours of existing balance.
c. 20+ hours: May not convert hours to annual leave.
v. Vacation Leave:

1. Accruals – Vacation time shall be accrued at twenty (20) days per year (7.69 hours per pay period).

2. Accumulation – Employee shall be permitted to accumulate up to thirty-six (36) days (360 hours) of vacation time.

3. Sell-back – Employee may sell back up to eighty (80) hours per year provided that, after the sell-back, a balance of at least forty (40) hours remains. vi. Administrative Leave:

1. Accruals: Employee is exempt from the Fair Labor Standards Act (“FLSA”) and is not eligible for overtime. Administrative leave of eighty (80) hours per calendar year will be provided in recognition for the time required for evening and weekend work.

Upon employment, Employee will receive 3.1 hours of administrative leave to use for the remainder of the 2023 calendar year. Starting on January 1, 2024, Employee shall be credited the eighty (80) hours of administrative leave annually on January 1st.

2. Accumulation: Employee shall be permitted to accumulate up to eighty (80) hours of administrative leave per calendar year. The yearly allocation of administrative leave will not result in Employee going above the eighty (80) hour accumulation limit. For example, if Employee has twenty (20) hours accrued on the date of the annual disbursement of administrative leave, as specified in Section 3(d)(vi)(1) above, his accrual will only be brought up to the permitted eighty (80) hours, therefore, only sixty (60) hours will be added.
vii. Holiday Leave:

1. Observed Holidays – The City offices are closed on ten and a half (10 ½) observed holidays (see below). If Employee, by nature of the job, must work on a regularly scheduled holiday, Employee may convert the holiday into a floating holiday to be used, as approved by the City Manager at Employee’s discretion, within the current fiscal year. If an observed holiday occurs on Employee’s regularly scheduled day off, Employee will make every effort to take an alternate day off during the same workweek. If this is not possible, the observed holiday will be converted into a floating holiday, as defined in Section 2 below.
79 Employment Agreement: City of Cloverdale – Police Chief, continued Page 4 Holiday Observance
New Year’s Day January 1 – Full Day
Martin Luther King, Jr. Day 3rd Monday in January – Full Day Presidents’ Day 3rd Monday in February – Full Day
Memorial Day Last Monday in May – Full Day
Independence Day July 4 – Full Day
Labor Day 1st Monday in September – Full Day
Veteran’s Day November 11 – Full Day
Thanksgiving Day 4th Thursday in November (if 4th Thursday is the last day of the month, Thanksgiving falls on
Nov. 23) – Full Day
Day after Thanksgiving Full Day
Christmas Eve December 24 - Noon until closing (Half-Day) Christmas Day December 25 – Full Day

2. Floating Holidays – In addition to the observed holidays, Employee shall receive four (4) floating holidays that are credited at the following times. Employee may use the floating holidays at Employee’s discretion upon City Manager’s approval. Floating holidays may be banked for future use, or may be converted to a dollar value based upon Employee’s then current hourly rate, and paid out on a regular payroll.

Employee may not carry more than eighty (80) hours of floating holiday time; hours above this limit will be paid at the next regular payroll.

Former Holiday Floating Holiday Accrual
Lincoln’s Birthday February 12 – Full Day
Admission Day September 9 – Full Day
Columbus Day 2nd Monday in October – Full Day
Floating Holiday Employee’s Discretion – Full Day
viii. Bereavement Leave: Employee shall be allowed a leave of absence with full pay for up to three (3) work days due to the death of a member of Employee’s immediate family. The City Manager may grant up to three (3) additional work days’ leave. For the purposes of this provision, immediate family shall include spouse, domestic partner, child (including legally adopted child), parent, grandparent, grandchild, stepparent, stepchild, sibling, step-sibling, uncle, aunt, nephew, niece, father-in-law, mother-in-law, sister-in-law, brother-in-law, son-in-law or daughter-in-law of the eligible employee. Requests for bereavement leave for persons not listed above may be granted at the discretion of the City Manager or his/her designee. ix. Insurance:

1. Health – The City shall pay health and welfare insurance coverage as provided to all City employees through the Redwood Empire Municipal Insurance Fund, including, but not limited to, vision care and dental care. Employee shall pay five percent (5%) of the cost of the annual medical insurance premium.

2. Long-Term Disability – The City shall provide, at the City’s expense, a long-term disability insurance benefit. Said Plan will provide a monthly benefit of sixty percent (60%) of Employee’s base salary, up to Ten Thousand Dollars ($10,000) per month, and will provide a ninety (90) day waiting period before benefits commence. 80 Employment Agreement: City of Cloverdale – Police Chief, continued Page 5

3. Life – The City shall provide, at the City’s expense, a term life insurance benefit to Employee in the amount of One Hundred Thousand Dollars ($100,000). x. Acting in Capacity: Employee may be called upon on an ad hoc basis to serve as Acting City Manager in City Manager’s absence. If Employee is Acting City Manager for a continued period for thirty (30) days or more, the City will pay Employee ten percent (10%) incentive pay in addition to base salary on the regular work days during which Employee is Acting City Manager.
xi. Mobile Phone Reimbursement: The City will reimburse Employee up to Fifty Dollars ($50) per month for his mobile phone monthly charges. Employee must submit all appropriate forms to the Finance Manager for reimbursement. xii. Uniform Allowance: An annual clothing allowance of One Thousand Five Hundred Dollars ($1,500) shall be paid annually, effective the first full pay period in January each year. If Employee separates employment for any reason prior to working a full year following receipt of the annual uniform allowance, the pro-rata portion of the uniform allowance shall be deducted from Employee’s final paycheck. City agrees to reimburse Employee for uniforms that are damaged or stolen during duty hours or while stored at a City facility, providing that Employee made a reasonable effort to safeguard the uniform and/or uniform equipment. Reimbursement shall be based upon the residual value of the item, not based upon its current cost. The uniform allowance will be paid the first full pay period following the first day of employment. The uniform allowance will be pro-rated based upon the remaining months in the calendar year. If after receiving this annual payment, Employee separates employment for any reason (i.e., retirement, termination, voluntary separation, or resignation) prior to the first full pay period in January of the following year, Employee shall have the pro-rated portion of the uniform allowance deducted from his final paycheck.
xiii. Vehicle Allowance: Due to being on-call twenty-four (24) hours per day, seven (7) days per week, Employee shall be furnished a City vehicle for Employee’s use. It is Employee’s responsibility to ensure compliance with all applicable IRS requirements for vehicle usage. Employee shall only use this City vehicle for City business. e. Severance:
i. Employee is an at-will employee who shall serve at the pleasure of the City Manager.

The City Manager may terminate Employee’s employment at any time, for any reason or no reason. Nothing in this Agreement is intended to, or does confer upon Employee any property interest in continued employment. In the event termination occurs without cause under this Agreement, the City agrees to pay Employee as severance payment of three (3) months’ base salary. Severance shall be paid in a lump sum. Employee shall also be compensated for all earned vacation, holidays, and administrative leave accrued, but not taken, as of the effective date of the termination. This severance payment is conditioned upon Employee executing a general release of all claims against the City (including its present and former officers, officials, employees, agents, volunteers, and insurers) in a form acceptable to the City. Employee shall not receive any severance if he resigns, is terminated for cause, or if a waiver and release agreement, attached hereto as Exhibit A, is not executed by the Parties.
ii. This provision does not confer any property rights on Employee, as he remains an at-will employee. The phrase “termination for cause” only pertains to Employee’s eligibility for 81 Employment Agreement: City of Cloverdale – Police Chief, continued Page 6 severance as described in this Section. A “termination for cause” for purposes of severance may include, but shall not be limited to, the following:

1. Violation of any policies or procedures;

2. Failure to properly perform assigned duties;

3. Theft of City property;

4. Insubordination;

5. Conviction of a felony or misdemeanor relating to Employee’s fitness to perform assigned duties;

6. Unauthorized absence from employment;

7. Failure to maintain satisfactory working relationships with other employees or the public;

8. Improper use of City funds;

9. Unauthorized use of City property;

10. Willful misconduct or malfeasance;

11. Any act of moral turpitude or dishonesty; and/or

12. Other failure of good behavior either during or outside of employment such that Employee’s conduct causes discredit to the City.
iii. Pursuant to Government Code section 53243.2, any cash settlement related to the termination of this Agreement received by Employee from the City shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position as defined in California Government Code section 53243.4. iv. Abuse of Office: Government Code sections 53243, 53243.1, 53243.2, and 53243.3 are incorporated by this reference as if fully set forth herein.

4. INDEMNIFICATION FOR ACTS OR OMISSIONS WITHIN THE SCOPE OF EMPLOYMENT.

The City shall provide for the defense of Employee in any action or proceeding alleging an act or omission within the scope of Employee’s employment in accordance with California Government Code sections 825, 995 et seq., and other applicable law. Notwithstanding anything to the contrary in this Agreement, in accordance with California Government Code section 825, subdivision (a), the City reserves the right to not pay any judgment, compromise, or settlement subject to that section until it is established that the injury arose out of an act or omission occurring within the scope of Employee’s employment pursuant to this Agreement.

Further, notwithstanding anything to the contrary in this Agreement, the City reserves the right to refuse to provide for the defense of Employee for the reasons set forth in California Government Code section 995.2 or other applicable provisions of law. Any City funds provided for the legal criminal defense of Employee shall be fully reimbursed in accordance with California Government Code section 53243.1 if Employee is convicted of a crime involving an abuse of his office or position as defined in California Government Code section 53243.4.

5. PROFESSIONAL DEVELOPMENT.

City agrees to provide and fully fund POST-required training to maintain the peace officer status of Employee. In addition, City agrees to fully fund one (1) California Police Chiefs Annual 82 Employment Agreement: City of Cloverdale – Police Chief, continued Page 7 conference every two (2) years for purposes of continuing Employee’s executive education. City also agrees to fund the annual REMIF — Sonoma Chiefs Education Conference, and will consider funding other proposals on a case-by-case basis. City will also continue to pay for Employee dues to the above organizations. Funding for any of the conferences and dues for organizations listed above is subject to availability and budget approval by City Council.

6. OTHER TERMS AND CONDITIONS OF EMPLOYMENT.

The City Manager, in consultation with Employee, shall fix any other terms and conditions of employment, as may be determined from time to time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with provisions of this Agreement or law, or otherwise defined in Chapter 2.08.090 of the Cloverdale Municipal Code.

Certain terms and conditions of employment are subject to approval by the City Council.

7. NOTICES.

Any notices required by this Agreement shall be in writing and either given in person or by first class mail with the postage prepaid and addressed as follows:

TO CITY: City Manager
124 N. Cloverdale Blvd
P.O. Box 217
Cloverdale, CA 95425
TO EMPLOYEE: Christopher Parker
______________
______________

8. ENTIRE AGREEMENT.

This Agreement is the final expression of the complete agreement of the Parties with respect to the matters specified herein, and supersedes all prior oral or written understandings. Except as prescribed herein, this Agreement cannot be modified except by written mutual agreement signed by the Parties.

9. ASSIGNMENT.

This Agreement is not assignable by either the City or Employee.

10. SEVERABILITY.

In the event that any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over the Parties, the remainder of this Agreement shall remain in full force and effect unless the parts found to be void are wholly inseparable from the remaining portion of this Agreement.

11. COUNTERPARTS.

This Agreement shall be executed simultaneously in three (3) counterparts, which shall be identified by number, and each of which shall be deemed an original, but all of which together shall constitute one (1) and the same instrument.
83 Employment Agreement: City of Cloverdale – Police Chief, continued Page 8 IN WITNESS WHEREOF, the City has caused this Agreement to be signed and executed in its behalf by its City Manager, and duly attested by the City Clerk. It has also been executed by Employee. ______________________________
__
David Kelley, City Manager
ATTEST:
________________________________ ________________________________ Michael Maloney, City Clerk Christopher Parker, Employee

APPROVED AS TO FORM

ON BEHALF OF THE CITY

OF CLOVERDALE
________________________________
Jose M. Sanchez, City Attorney
84 Employment Agreement: City of Cloverdale – Police Chief, continued Page 9

EXHIBIT A
Termination Without Cause
Template of General Release of All Claims Against City

RELEASE OF ALL CLAIMS
This Release of All Claims is entered into by [“NAME”] and the CITY OF CLOVERDALE (“CITY”) on __________________.

RECITALS
WHEREAS, [NAME] is presently employed by CITY as its [TITLE], an at-will position, and may be terminated by the CITY at any time with or without cause; and WHEREAS, the CITY has decided to terminate the employment of [NAME], or [NAME] has resigned [NAME]’s employment in lieu of termination, effective on ____________, 20__; and WHEREAS, the provisions of the employment contract between the CITY and [NAME] provide for payment of severance benefits in certain circumstances, including [NAME]’S release of all claims against CITY and CITY’s present and former agents, servants, employees, officials, and insurers; and WHEREAS, the CITY is under no obligation to pay severance to [NAME] without [NAME]’s full release of all claims against CITY and CITY’s present and former agents, servants, employees, officials, and insurers;
WHEREAS, the CITY is willing to pay said severance benefits to [NAME] upon execution of this release agreement by [NAME].

NOW THEREFORE, THE PARTIES AGREE, to enter into the following terms and agreements.

TERMS AND AGREEMENTS

1. [NAME] hereby resigns in lieu of termination (or is discharged), (herein referred to as “termination”) from [NAME]’s position with the CITY effective __________, 20__.

2. For and in consideration of the terms herein described, [NAME] does hereby release and forever discharge CITY and CITY’s present and former officers, officials, employees, agents, volunteers, and insurers (herein referred to as “releasees”) of and from all claims, demands, actions, and causes of action (herein referred to as “claims”) arising out of, or in any way connected with [NAME]’s employment with the CITY or the termination of [NAME]’s employment.

3. It is understood and agreed that this is a full and final release of any and all claims arising out of [NAME]’s employment with the CITY and termination of [NAME]’s employment, including any and all potential claims. [NAME] agrees, as further consideration and inducement for this compromise settlement, to waive the provisions of the California Civil Code, Section 1542, which provides as follows:
“A general release does not extend to the claims which the creditor does not know or suspect to exist in his favor at the time of executing 85 Employment Agreement: City of Cloverdale – Police Chief, continued Page 10 the release, which if known by him must have materially affected his settlement with the debtor.”

4. [NAME] recognizes the possibility that [NAME] may have sustained injuries or losses in connection with [NAME]’s employment and/or termination, which are not yet known, suspected, or anticipated. However, in consideration as described herein, [NAME] hereby releases the aforesaid releasees of any and all claims based on such possible future developments.

5. [NAME] recognizes that this settlement is intended to, and warrants that it will, dispose of all liability of releasees to [NAME], [NAME]’s heirs, assigns, and any other person or entity that might now or in the future have a claim as a result of any injury to [NAME] as described in this release. Should any further claims be made by any person or entity for which releasees might be liable, directly or indirectly, [NAME] on behalf of [NAME] and [NAME]’s heirs and assigns agrees to and will hold harmless and indemnify releasees of and from any and all liability for such claims, including all costs, expenses, and attorneys’ fees in defense of such claims.

6. This Agreement constitutes a comprehensive, general release of any and all claims, including, without limitation, Age Discrimination in Employment Act (“ADEA”) claims against releasees. [NAME] understands and acknowledges that [NAME] has been given at least twenty-one (21) days to consider this release of claims under the ADEA, and that [NAME] expressly waives this twenty-one (21) day notice provision. [NAME] acknowledges that [NAME] has seven (7) days from the date [NAME] executes this settlement agreement to revoke this release under the ADEA; provided, however, that should [NAME] revoke this release, CITY may in its sole discretion rescind this entire agreement and obtain all amounts paid hereunder.

7. In exchange for the agreements and promises made in this agreement and release, CITY will pay severance to [NAME] in the amounts and types described in the contract of employment between the Parties dated __________ __, 20__.

Dated: ___________ CITY OF CLOVERDALE
By
Mayor
Dated: ____________ [NAME]
_____________________________________
5492124.2
86 1
From: Michael Maloney
Sent: Tuesday, October 10, 2023 12:55 PM
To: City Council
Subject: Councilmember Bagby Report 9/14-10/11
Good Afternoon Council,
Please find Councilmember Bagby’s written report below.

Thank you,
Mike Maloney, PACE | City Clerk & PIO
City of Cloverdale | 124 N. Cloverdale Blvd, CA, 95425
707.894.1712 | www.cloverdale.net/cityclerk
All emails are subject to the California Public Records Act and neither the sender nor any recipients should have any expectation of privacy regarding the contents of this communication From: Melanie Bagby <[email protected]>
Sent: Tuesday, October 10, 2023 12:42 PM
To: Michael Maloney <[email protected]>
Subject: Council Report 9/14‐10/11
9/18 Attended Sonoma Clean Power GeoZone community meeting, Cloverdale Performing Arts Center 9/20 Attended SMART Board Meeting, Petaluma
9/20‐22 Attended Cal Cities Annual Conference and Executive Board Meeting, Sacramento 9/26 Attended meeting with city staff and incoming SCTA/RCPA Executive Director, Cloverdale City Hall 9/27 Spoke at Geyserville MAC public comments regarding SMART, Geyserville 9/28 Attended community event at Ward Street, Healdsburg regarding SMART extension, Healdsburg 10/2 FAP Subcommittee
10/5 Attended Sonoma Clean Power board meeting, Santa Rosa 10/9 Attended SCTA/RCPA board meeting, Santa Rosa
Melanie Bagby
Councilmember, City of Cloverdale
707‐893‐7170 • [email protected]
87 September 18, 2023
California Strategic Growth Council
Community Resilience Centers Network
RE: Letter of Commitment for Sonoma County COAD’s Sonoma County Community Resilience Centers Network Planning Grant application
Dear California Strategic Growth Council:

I am writing this letter on behalf of City of Cloverdale to officially confirm our commitment to the Sonoma County COAD’s Sonoma County Community Resilience Centers Network Planning Grant application to the California Strategic Growth Council CRC Program.

The City of Cloverdale is responsible for the following:
• City Council: The City Council serves as the governing body of the city. The City sets policies and priorities related to climate resilience and emergency response. This includes approving budgets for emergency services and infrastructure improvements that enhance resilience. • Mayor: The Mayor serves as a spokesperson for the city and may be involved in representing the city's interests in regional climate resilience and emergency response discussions. • City Manager: The City Manager is responsible for the day-to-day administration of the city government, including coordinating emergency response efforts, implementing policies set by the City Council, and overseeing city departments.
• Police Department: The Police Department is responsible for coordinating the city's response to emergencies. The Police Department coordinates with the Donoma County Department of Emergency Management and the Cloverdale Fire District during emergency events and collaborates to plan and respond to various types of emergencies, including natural disasters like wildfires and climate-related events.
• Public Works Department: This department is responsible for maintaining and upgrading critical infrastructure, such as roads, bridges, drainage systems, and utilities, to improve resilience to climate-related threats like flooding, extreme heat, and wildfires. • Community Development Department: The CDD plays a role in climate resilience by enforcing building codes that require new construction to meet environmental and energy efficiency standards.
• Emergency Preparedness and Response Teams: These teams include first responders (police, firefighters, paramedics), emergency management personnel, and volunteers. They train for various emergency scenarios and work together during crises to save lives and protect property. • Collaboration with County and Regional Agencies: The City of Cloverdale collaborates with Sonoma County and various non-profit organizations including the American Red Cross and Sonoma County COAD to ensure a coordinated response to emergencies that transcend city boundaries.
88 The City of Cloverdale’s role in climate resilience and emergency response in Sonoma county:
• Wildfire Resilience: Cloverdale, like many communities in California, face a high risk of wildfires due to its location in wildfire-prone areas. Climate resiliency efforts involve improving wildfire prevention measures, creating defensible spaces around homes and critical infrastructure, and development/implementation of City evacuation plans.
• Water Management: Droughts and changing precipitation patterns are significant concerns in California. Cloverdale is making much need investment in water conservation, storage, and distribution infrastructure to ensure a stable water supply during periods of water scarcity. • Flood Risk Reduction: Flooding can occur during heavy rainfall events, especially in areas near water bodies or in flood-prone zones. Climate resiliency efforts include floodplain management and stormwater management to reduce flood risks.
• Heat Resilience: Rising temperatures can lead to heatwaves, which pose health risks to vulnerable populations. Cloverdale needs to implement heat mitigation strategies, such as the creation of cooling centers, shade structures, and urban planning that reduces the urban heat island effect.
• Infrastructure Upgrades: Aging infrastructure can be vulnerable to climate impacts. Cloverdale is investing in upgrading critical infrastructure like roads, bridges, and utilities to withstand extreme weather events and changing climate conditions. • Community Education and Preparedness: Building resilience requires community involvement and education. The City of Cloverdale has initiated the Resilient Cloverdale Initiative. The leadership and member organizations of Resilient Cloverdale are committed to advancing the resilience of Cloverdale, and the surrounding community, by making smart mitigation, preparedness, response and recovery investments at the individual, organizational and community levels including providing access to information and resources to prepare for emergencies, including wildfires, floods, and heatwaves.

How the Sonoma County COAD project benefits the City of Cloverdale both frontline community members and the wider community
Benefits of a COAD for Frontline Community Members:
• Access to Resources: Sonoma County COAD serve as a centralized hub for information and resources during disasters. Frontline community members can access critical information, emergency supplies, and support services through COAD channels. • Community Resilience: COADs work to strengthen the overall resilience of communities.

They engage in preparedness activities, such as community education and training, that empower individuals and families to better respond to disasters and protect themselves. • Social Support: COADs often facilitate social connections and mutual support among community members. This can be particularly valuable during and after disasters when emotional and social support is crucial.
89 • Vulnerable Population Assistance: COADs pay special attention to the needs of vulnerable populations, including the elderly, disabled, and low-income individuals. They ensure that these groups receive the assistance they require during emergencies.

Benefits of a COAD for the Wider Community:
• Enhanced Coordination: COADs bring together a diverse set of organizations and agencies involved in disaster response and recovery. This collaboration improves the overall coordination of efforts, reducing duplication and inefficiencies. • Resource Mobilization: COADs can help mobilize additional resources, both financial and inkind donations, to support disaster-affected communities. They can also facilitate volunteer recruitment and deployment.
• Filling Gaps: COADs often identify and address gaps in disaster response and recovery efforts. They may provide services and support that are not adequately covered by existing government agencies or organizations.
• Long-Term Recovery: COADs play a vital role in long-term recovery efforts, helping communities rebuild and restore essential services in the aftermath of disasters. This can include support for housing, healthcare, and economic revitalization. • Information Sharing: COADs serve as a valuable conduit for sharing information between various stakeholders. This ensures that everyone involved in disaster response is wellinformed and can make data-driven decisions.

Coordination with Existing Resources:

The Sonoma County COAD works in close coordination with existing County and city agencies including the City of Cloverdale, emergency management organizations, and community groups. The Sonoma County COAD integrates with local emergency plans and collaborate with agencies like FEMA (Federal Emergency Management Agency), Red Cross, and local government departments to ensure a unified response.

Filling Gaps:

One of the key roles of a COAD is to identify gaps in disaster response and recovery efforts. This work includes identifying underserved populations, unmet needs, or areas where resources are lacking. The Sonoma County COAD also works to fill these gaps by mobilizing volunteers, resources, and expertise to address specific challenges.

Please consider this letter as a formal expression of the City of Cloverdale commitment to the collaborative process and our intention to comply with all the necessary requirements and responsibilities associated with the grant. The City plans to participate in the planning process with the Sonoma County COAD.
90 The City of Cloverdale’s commitment includes the following key points:

Awareness: The City of Cloverdale acknowledges that we are fully informed about the CRC Planning Grant Application and are familiar with the specific requirements outlined in the CRC R1 Final Guidelines.

Intent to Sign and Execute MOU: If the Sonoma County COAD’s collaborative application is successful and they are awarded the grant, the City of Cloverdale commits to signing and executing a Memorandum of Understanding (MOU) that aligns with the terms specified in Section 6.3 Collaborative Stakeholder Structure of the CRC R1 Final Guidelines. This MOU will outline our joint efforts and responsibilities regarding the management and execution of the grant.

The City of Cloverdale firmly endorses the Sonoma’s County COAD’s proposal.

If you require any additional information or documentation to formalize our commitment, please do not hesitate to contact me at [email protected].

Sincerely,
Todd Lands, Mayor
City of Cloverdale
91

Cloverdale City CouncilOctober 11, 2023

Cloverdale City Council
October 11, 2023