Minutes, joint meeting, first session — Cloverdale City Council, February 14, 2024

City Council Minutes – February 14, 2024 - Page 1 of 5
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 14, 2024
CLOSED SESSION 5:00 PM | OPEN SESSION 6:00 PM

CLOSED SESSION
124 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order
Mayor Lands called the meeting to order at 5 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter

Absent: Councilmember Bagby

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

3.A CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Labor Negotiator: City Attorney Sanchez and Patrick Clark Cloverdale Employee Groups: Classified, Police Officers', and Dispatchers Associations The item was received and filed.

Mayor Lands adjourned the meeting at 5:45 p.m.

City Council Minutes – February 14, 2024 - Page 2 of 5

OPEN SESSION
209 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter

Absent: Councilmember Bagby
A.4. Report Out on Closed Session
None.

A.5 Conflict of Interest Declaration
None.

A.6 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
None.

C. COMMUNICATIONS
None.

D. STUDENT LIAISON REPORT
Student Liaison Gallego reported.

E. PROCLAMATIONS
E.1 Black History Month
Mayor Lands presented the proclamation to Catherine Driver, who accepted the proclamation on behalf of the late Michael Driver.

F. PRESENTATIONS
None.

G. CONSENT CALENDAR
A motion was made by Councilmember Wolter, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt the Consent Calendar.

City Council Minutes – February 14, 2024 - Page 3 of 5
The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter No: (0)
Abstain: (0)

Absent: (1) Councilmember Bagby
G.1 Minutes Approval - January 24, 2024
Action: Approved as submitted.

G.2 Commemorative Bench and Tree Program
Action: Resolution Approved
RESOLUTION NO. 005-2024 ENTITLED: “RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE APPROVING THE CITY OF CLOVERDALE COMMEMORATIVE PARK

AMENITY (BENCH AND TREE) PROGRAM AND ESTABLISHMENT OF A COMMEMORATIVE BENCH AND TREE FUND IN THE ANNUAL CITY BUDGET.”
H. PUBLIC HEARINGS
None.

I. NEW BUSINESS
I.1 Mid-Year Financial Report for Fiscal Year 2023-24
City Manager Kelley introduced the item. Finance Director Holmes and City Manager Kelley reported and responded to inquiries and comments.

A motion was made by Councilmember Wolter, seconded by Councilmember Morgenstern, to accept the Mid-Year Financial Report for Fiscal Year 2023-24 The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter No: (0)
Abstain: (0)

Absent: (1) Councilmember Bagby
I.2 Initial Preserve Funding request to Sonoma County Agricultural Preservation and Open Space District for Initial Public Access, Operation and Maintenance Improvements for the Soda Springs Ranch Open Space
City Manager Kelley introduced the item and Superintendent Galván presented and responded to Councilmember inquiries.

Public Comment:

Kendrick Zanzi provided comments.

Dave holt provided comments.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to authorize the Mayor to sign a letter addressed to Sonoma County Agricultural City Council Minutes – February 14, 2024 - Page 4 of 5
Preservation and Open Space District Requesting initial public access, operation and maintenance funding for Soda Springs (Lyda) Ranch Open Space Preserve.

The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter No: (0)
Abstain: (0)

Absent: (1) Councilmember Bagby
I.3 Proposed Mobile Home Rent Control Ordinance Direction City Manager Kelley introduced the item and City Attorney Mog presented and responded to Councilmember inquiries and comments.

Public Comment(s):

Rick Thomas provided comments.

Trudy Folsom provided comments.

Saulo Londono provided comments.

Council discussed and provided direction to Staff.

J. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

K. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter
Finance, Administration & Police: Chair Lands and Vice Chair Wolter Last Meeting Agenda | Next Meeting – March 4, 2024
Homelessness Community Advisory Group: Chair Morgenstern and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - February 12, 2024 (June 10, 2024) Joint City/Cloverdale Unified School District: Chair Lands and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - April 15, 2024
Planning and Sustainability: Chair Bagby and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - February 20, 2024
Public Works and Facilities: Chair Wheeler and Vice Chair Wolter Last Meeting Agenda | Next Meeting - February 27, 2024
L. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Kelley reported.

City Council Minutes – February 14, 2024 - Page 5 of 5
M. COUNCILMEMBER REPORTS
Mayor Lands reported.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
None.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 8:20 p.m. to the next regular meeting of the Cloverdale City Council scheduled for February 28, 2024.

APPROVED ON: February 28, 2024
_________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.

Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online at www.zoom.us/join, by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527, directly at https://us02web.zoom.us/j/82316684527 or on YouTube at cloverdale.net/youtube

CLOSED SESSION
124 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order

1.B Roll Call

1.C Closed Session Agenda Review (Changes and/or Deletions)

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

Prior to recessing to Closed Session, the Public may speak on Closed Session Items.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 14, 2024
CLOSED SESSION 5:00 PM | OPEN SESSION 6:00 PM
1 OPEN SESSION
209 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4. Report Out on Closed Session
A.5 Conflict of Interest Declaration
A.6 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
Any person wishing to speak on an item not listed on the agenda may do so at this time.

C. COMMUNICATIONS
Public written communications sent to Council since the last meeting may be discussed at this time.

D. STUDENT LIAISON REPORT
E. PROCLAMATIONS
E.1 Black History Month
F. PRESENTATIONS
None.

G. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one ac?on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

G.1 Minutes Approval - January 24, 2024
Recommended Action(s):

Approve the January 24, 2024 Draft Minutes
G.2 Commemorative Bench and Tree Program
Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution Of The City Council Of The City Of Cloverdale Approving The City Of Cloverdale Commemorative Park Amenity (Bench And Tree) Program And Establishment Of A Commemorative Bench And Tree Fund In The Annual City Budget.” Proclamation - Recognizing Black History Month
January 24, 2024 - Draft Minutes
2 H. PUBLIC HEARINGS
None.

I. NEW BUSINESS
I.1 Mid-Year Financial Report for Fiscal Year 2023-24
Recommended Action(s):

Accept Mid-Year Financial Report for Fiscal Year 2023-24 I.2 Initial Preserve Funding request to Sonoma County Agricultural Preservation and Open Space District for Initial Public Access, Operation and Maintenance Improvements for the Soda Springs Ranch Open Space
Recommended Action(s):

By Motion, Authorize the Mayor to Sign a Letter Addressed to Sonoma County Agricultural Preservation and Open Space District Requesting Initial Public Access, Operation and Maintenance Funding for Soda Springs (Lyda) Ranch Open Space Preserve.

I.3 Proposed Mobile Home Rent Control Ordinance Direction Recommended Action(s):

Provide Direction to Staff on New Mobile Home Rent Control Ordinance J. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

K. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Program Guidelines
Agenda Report
Attachment 1 - Mid Year Financial Report
Attachment 2 - Presentation
Attachment 2 - Presentation (Updated) - Added 2.14.2024 12:40 p.m.

Agenda Report
Attachment 1 - Funding Request Letter
Attachment 2 - Work Plan
Attachment 3 - Proposed Trail Map
Attachment 4 - Proposed Preserve Map
Attachment 5 - IPAOM Resolution
Late Correspondence
Presentation - Added 2.14.2024 3:30 p.m.

Agenda Report
Late Correspondence - 2.12.2024
Late Correspondence - 2.13.2024
Presentation - Added 2.14.2024 12:40 p.m.
3 Finance, Administration & Police: Chair Lands and Vice Chair Wolter Last Meeting Agenda | Next Meeting - April 1, 2024
Homelessness Community Advisory Group: Chair Morgenstern and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - February 12, 2024 (June 10, 2024) Joint City/Cloverdale Unified School District: Chair Lands and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - April 15, 2024
Planning and Sustainability: Chair Bagby and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - February 20, 2024
Public Works and Facilities: Chair Wheeler and Vice Chair Wolter Last Meeting Agenda | Next Meeting - February 27, 2024
L. CITY MANAGER/CITY ATTORNEY REPORTS
M. COUNCILMEMBER REPORTS
Councilmembers may provide written and or verbal informational reports and updates on regional boards, committees, and community activities.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request agenda items for future Council and or Council Subcommittee meetings.

O. ADJOURNMENT
To the next regular meeting of the Cloverdale City Council scheduled for February 28, 2024.

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to ques?ons or enter into dialogue with commenters. Comments may also be submiHed prior to [email protected]. by 12 p.m. the day of the mee?ng. Submissions and supplemental aHachments are considered public records pursuant to Government Code § 54957.5.

SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with Disabili?es Act and Title VI, if you need special assistance to par?cipate in this mee?ng, please contact the City Clerk's office at [email protected] or 707.894-1712. No?fica?on at least 72 hours prior to the mee?ng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB 2449: Councilmembers par?cipate in person or teleconference methods consistent with tradi?onal provisions of the Brown Act,Government Code § 54953(b), unless the mee?ng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in op?on, the mee?ng will con?nue unless it is being held pursuant to the provisions of Assembly Bill 2449.

AB 343: Any wri?ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec?on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.

WAIVER WARNING: If you challenge decisions/direc?ons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriHen correspondence delivered to the City of Cloverdale, or prior to, the public hearing. 4 AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.

Date posted: February 8, 2024 | Time posted: 11 a.m. | City Clerk Signature: s/Mike Maloney

CLOVERDALE WEEKLY NEWSLETTER
Interested in receiving useful information and updates about City events, initiatives, activities, budget and public meetings? Visit www.cloverdale.net/newsletter and subscribe to "The Cloverdale Weekly Newsletter." 5 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE DECLARING FEBRUARY 2024 BLACK HISTORY MONTH IN CLOVERDALE WHEREAS, Black History Month is an annual celebration of achievements by African Americans and a time for recognizing their central role in U.S. history; and
WHEREAS, During Black History Month, we celebrate the many achievements and contributions made by African Americans to our economic, cultural, spiritual, and political development; and WHEREAS, Black History Month grew out of the establishment, in 1926, of Negro History Week by Carter G.

Woodson and the Association for the Study of African American Life and History, an organization dedicated to researching and promoting achievements by Black Americans and other peoples of African descent; and WHEREAS, the Association for the Study of African American Life and History (ASALH) sponsored a national Negro History week in 1926, choosing the second week of February to coincide with the birthdays of Abraham Lincoln and Frederick Douglass. The event inspired schools and communities nationwide to organize local celebrations, establish history clubs and host performances and lectures becoming a month-long celebration in 1976; and WHEREAS, since 1976, every American president has designated February as Black History Month and endorsed a specific theme; and
WHEREAS, Black History Month honors the contributions of Black Americans to U.S. history including Madam C.J.

Walker, who was the first U.S. woman to become a self-made millionaire; George Washington Carver, who derived nearly 300 products from the peanut; Rosa Parks, who sparked the Montgomery Bus Boycott and galvanized the civil rights movement; and Shirley Chisholm, the first Black American woman elected to the U.S.

House of Representatives; and
WHEREAS, the Black History Month 2024 theme, “African Americans and the Arts“ highlights the many impacts Black Americans have had on visual and performing arts, literature, fashion, folklore, language, film, music, architecture, culinary and other forms of cultural expression; and WHEREAS, the observance of Black History Month calls our attention to the continued need to battle racism and build a society that lives up to its democratic ideals; and WHEREAS, the City of Cloverdale continues to work toward becoming an inclusive community in which all citizens—past, present, and future—are respected and recognized for their contributions to our community; and WHEREAS, the City of Cloverdale is proud to honor the history and contributions of Black Americans in our community, throughout our state, and nation.

NOW, THEREFORE, BE IT PROCLAIMED that I Todd Lands, do hereby declare February 2024 as Black History Month in Cloverdale, and encourages all citizens to recognize, celebrate and honor the rich and diverse contributions by Black Americans to the Arts .

Dated: February 14, 2024
SO ORDERED:
_____________________________
Todd Lands, Mayor 6
City of Cloverdale - Council Meeting Minutes - January 24, 2024 - Page 1 of 6 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JANUARY 24, 2024
4:00 PM CLOSED SESSION | 6:00 PM OPEN SESSION

CLOSED SESSION
124 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
4:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order
Mayor Lands called the meeting to order at 4:01 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers Bagby, Morgenstern, Wolter

Absent: None.

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

Mayor Lands recessed the meeting at 4:03 p.m.

3.A PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
Mayor Lands recessed Closed Session at approximately 5:44 p.m. 7 City of Cloverdale - Council Meeting Minutes - January 24, 2024 - Page 2 of 6

OPEN SESSION
209 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:05 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers Bagby, Morgenstern, Wolter

Absent: None.

A.4 Report Out on Closed Session
City Attorney Sanchez reported.

Council will reconvene to closed session at the conclusion of open session.

A.5 Conflict of Interest Declaration
None.

A.6 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
None.

C. COMMUNICATIONS
None.

D. STUDENT LIAISON REPORT
Student Liaison Gallego reported.

E. PROCLAMATIONS
E.1 Proclamation - Planning Commissioner Sandra Hoevertsz Mayor Lands presented the proclamation and Council provided comments.

Sandra Hoevertsz provided comments.

E.2 Recognition - 2023 Louis "Pete" Peterka Emergency Management Award City Manager Kelley introduced the item and County of Sonoma's Department of Emergency Management Director DuVall presented.

Former Cloverdale Police Chief Ferguson, members of Resilient Cloverdale, Councilmembers, and Staff provided comments.
8 City of Cloverdale - Council Meeting Minutes - January 24, 2024 - Page 3 of 6 The Cloverdale City Council accepted the 2023 Louis "Pete" Peterka Emergency Management Award from the Sonoma County Department of Emergency Management on behalf of the Resilient Cloverdale Emergency Preparedness Program.

F. PRESENTATIONS
F.1 Presentation of Furber Park Survey Results
Assistant City Manager Kelley introduced the item, and City Clerk Maloney, City Manager Kelley, and Park Superintendent Galvan presented.

Council received the results and Staff responded to councilmember inquiries.

Public Comment:

Brad Horrall provided comments.

Council provided direction to Staff.

G. CONSENT CALENDAR
A motion was made by Councilmember Bagby, seconded by Councilmember Wolter, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5)
No: (0) None.

Absent: (0) None.

Abstain: (0) None.

G.1 Minutes Approval - January 10, 2024
Action: Approved as Submitted
G.2 Appointing the Engineer of Work for the Cloverdale Landscaping and Lighting Assessment District for Fiscal Year 2024-25
Action(s): Resolution Adopted
RESOLUTION NO. 002-2024 ENTITLED: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE APPOINTING COASTLAND CIVIL ENGINEERING TO SERVE AS THE

ENGINEER OF WORK FOR THE CITY OF CLOVERDALE LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT AND DIRECTING THE PREPARATION AND FILING OF THE ENGINEER’S REPORT FOR FISCAL YEAR 2024-25 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972).”
H. PUBLIC HEARINGS
None.
9 City of Cloverdale - Council Meeting Minutes - January 24, 2024 - Page 4 of 6 I. NEW BUSINESS
I.1 Adoption of the 2024 City Council Subcommittee, Joint Subcommittee and Regional Board/Committee Appointments
City Manager Kelley introduced the item.

A motion was made by Vice Mayor Wheeler , seconded by Councilmember Wolter, to waive reading of the text and adopt as amended:

RESOLUTION NO. 003-2024 ENTITLED, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE 2024 ROSTER OF SUBCOMMITTEE, JOINT COMMITTEE AND REGIONAL BOARD/COMMITTEE APPOINTMENTS AND THE 2024 SUBCOMMITTEE MEETING SCHEDULE.”
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter No: (0) None

Absent: (0) None
Abstain: (0) None
I.2 Discuss and Consider Amending the Policy for the Outdoor Display of Flags and authorizing the City Manager to purchase and install a Commemorative Flagpole in front of City Hall
City Manager Kelley introduced the item and Council discussed.

Public Comment:

Reece Foxen provided comments.

Jane Elias provided comments.

Staff addressed public comments and responded to Council inquiries.

A motion was made by Councilmember Bagby to revert back to the organizations previous commemorative flag practice. The motion failed due to lack of a Second.

Councilmembers discussed.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Wolter, to waive reading of the text and adopt:

RESOLUTION NO. 004-2024 ENTITLED: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING 1) AN AMENDED AND RESTATED FLAG POLICY FOR THE OUTDOOR DISPLAY OF FLAG BY THE CITY OF CLOVERDALE AND 2) A COMMEMORATIVE FLAG FLYING

APPLICATION PROVIDING PROCEDURES FOR CITY COUNCIL CONSIDERATION OF REQUESTS TO FLY COMMEMORATIVE FLAGS ON CITY FLAGPOLES”
10 City of Cloverdale - Council Meeting Minutes - January 24, 2024 - Page 5 of 6 As part of the Resolution, Council provided direction to authorize and direct the City Manager to purchase and install a new flagpole for installation in the front (southwest corner) of City Hall.

The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter No: (1) Councilmember Bagby

Absent: (0) None
Abstain: (0) None
J. SUBCOMMITTEE REPORTS
Mayor Lands provided next meeting dates for the Council Subcommittees Finance, Administration & Police: Chair Lands and Vice Chair Wolter Last Meeting Agenda | Next Meeting - February 5, 2024
Homelessness Community Advisory Group: Chair Morgenstern and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - February 12, 2024
Joint City/Cloverdale Unified School District: Chair Lands and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - April 15, 2024
Planning and Sustainability: Chair Bagby and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - February 20, 2024
Public Works and Facilities: Chair Wheeler and Vice Chair Wolter Last Meeting Agenda | Next Meeting - February 27, 2024
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

L. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Kelley reported.

M. COUNCILMEMBER REPORTS
Mayor Lands reported.

M.1 Written Report(s):

Councilmember Bagby provided.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Bagby: EIFD – Staff responded to Councilmember inquiries.

Mayor Lands: Eel Russian Project Authority (ERPA)
O. ADJOURNMENT
Mayor Lands adjourned Open Session at 7:55 p.m. to Closed Session. 11 City of Cloverdale - Council Meeting Minutes - January 24, 2024 - Page 6 of 6

CLOSED SESSION CONTINUED
124 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
Mayor Lands reconvened Closed Session at 8:17 p.m.

3.A PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
Item was received and filed.

Mayor Lands adjourned Closed Session at 9:43 p.m. to the next regular meeting of the Cloverdale City Council scheduled for February 14, 2024.

APPROVED ON:
______________________________
Mike Maloney, City Clerk
12 City Council/Successor Agency
Agenda Item Summary Agenda Item: G.2
Meeting Date: February 14, 2024
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, Assistant City Manager/Comm. Dev. Dir.

Hector Galvan, Parks Superintendent
Agenda Item Title: Commemorative Bench and Tree Program _______________________________________________________________________________________ Recommended Council Action(s):

Adopt A Resolution Entitled, “A Resolution Of The City Council Of The City Of Cloverdale Approving The City Of Cloverdale Commemorative Park Amenity (Bench And Tree) Program And Establishment Of A Commemorative Bench And Tree Fund In The Annual City Budget.” ______________________________________________________________________________________ Background:

The city has received requests from individuals, families and businesses wishing to purchase commemorative benches for placement in parks and other public locations in memory or for the celebration of loved ones.

Other requests received include the planting of commemorative trees. City staff has addressed these requests on a case by case basis and installed commemorative benches in various locations including Vintage Meadows Park and Porterfield Creek Open Space. In addition, Parks staff installed 17 new benches in Plaza Park of which 11 are plaque ready commemorative benches. ________________________________________________________________________________________ Summary:

City staff developed a Commemorative Park Amenity Program to formally establish guidelines and memorialize a program that City has been conducting for a number of years. Given the recent increase in inquires, staff recommends that the City council consider adopting a formal program as a necessary next step. The attached procedure (Exhibit A) will provide a formalized method for citizens to request a commemorative bench or tree.

Commemorative Bench program
The Commemorative Bench program provides for new and replacement benches in city parks. Donors may select a bench from an approved vendor list of options and a location from a list of bench sites maintained by the City of Cloverdale. Prices may vary, depending on the bench type. The commemorative plaque will be in a scale appropriate for the size and style of bench. The cost to the donor includes the purchase and installation of both the bench and the plaque. A certificate describing the bench location will be sent to the donor.

Commemorative Tree Program
The Commemorative Tree Program provides for the replacement and planning of additional trees in parks.

The tree variety is chosen by the City Arborist, based on the Park Improvement Plan and park seating. Trees will be fifteen gallons in size. Donors may participate in the planting, or the park maintenance staff will plant the tree. A certificate describing the tree and planting location will be sent to the donor. Plaques are not available for commemorative trees. The cost to the donor includes the purchase of the tree and the cost of planting and staking the tree.
13 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 14, 2024

Page 2 of 2 ends

City staff has selected DuMor Benches as the preferred bench type. Du Mor benches are designed to be long lasting and relatively maintenance free with durable fire resistant metal surfaces and graffiti resistant paint surfaces. The benches installed to date have shown very little to no wear. In addition, the majority of steel in DuMor products contains over 80 percent recycled material, most of which is post-consumer. The cost of a new bench can vary depending on the style, length and color. On average, the cost of a new bench is approximately $1,500-1,700 not including the cost of a plaque. No figures are not included in the program materials due to fluctuating costs.

In addition to establishment of a commemorative bench program, City staff recommends the City Council direct staff to establish a Commemorative Bench and Tree Fund in the budget. The fund would enable staff to collect funds for the purchase of commemorative benches and trees and cover the expenses associated with purchasing new benches.
________________________________________________________________________________________ Options:

1. Reject the Resolution; or

2. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The Public Works & Facilities Subcommittee recommended that the Cloverdale Commemorative Park Amenity (Bench And Tree) Program be recommended for Council consideration. ________________________________________________________________________________________ Budget/Financial Impact:

The Commemorative Park Amenity Program is designed to operate on a cost recovery basis. ________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Program Guidelines
14 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE CITY OF CLOVERDALE

COMMEMORATIVE PARK AMENITY (BENCH AND TREE) PROGRAM AND ESTABLISHMENT OF A COMMEMORATIVE

BENCH AND TREE FUND IN THE ANNUAL CITY BUDGET
WHEREAS, the City of Cloverdale receives requests from local residents wanting to purchase Commemorative benches and trees in memory or for the celebration of loved ones to be placed in various locations throughout town; and WHEREAS, the City of Cloverdale has developed a Commemorative Park Amenity (Bench and Tree) Program in order to establish a process to facilitate local residents fulfill this need; and WHEREAS, the purpose of the program is to establish a formal program attached hereto as Exhibit A to facilitate the implementation of a commemorative tree and bench program; and WHEREAS, it is necessary to formally establish a fund for the collection of revenue from program participants and payment of expenses for the purchase of new commemorative benches and trees in the City’ annual budget.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Cloverdale does hereby:

1. Adopt the Commemorative Park Amenity Program;

2. Authorize establishment of a Commemorative Bench and Tree Fund in the Annual City Budget; and

3. Authorizes the City Manager or their designee to implement the program.

It is hereby certified that the foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 14th day of February, 2024, by the following vote:

Yes:

No:

Abstain:

Absent:

Approved: Attested:
_________________________ _________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Attachment:

Exhibit A - Program Guidelines
15 City Of Cloverdale
Commemorative Park Amenity Program
Commemorative Tree Program
The Commemorative Tree Program provides for the replacement and planning of additional trees in parks. The tree variety is chosen by the City Arborist, based on the Park Improvement Plan and park seating. Trees will be fifteen gallons in size. Donors may participate in the planting, or the park maintenance staff will plantthe tree. A certificate describing the tree and planting location will be sent to the donor. Plaques are not available for commemorative trees. The cost to the donor includes the purchase of the tree, and the cost of planting and staking the tree.

Commemorative Bench Program
The Commemorative Bench programprovidesfor new and replacement benches in city parks. Donors may select a bench from an approved vendor list of options and a location from a list of bench sites maintained by the City of Cloverdale. Prices may vary, depending on the bench type. The commemorative plaque will be in a scale appropriate for the size and style of bench. The cost to the donor includes the purchase and installation of both the bench and the plaque. A certificate describing the bench location will be sent to the donor.

The City of Cloverdale will maintain a list of recommended park improvements including potential bench and tree locations and the cost of each improvement which can be installed as part of the Commemorative Amenity Program. The city may consider items not listed, if deemed appropriate and feasible.

A donor is required to complete a Request Form issued by the City of Cloverdale Parks & Recreation Department for consideration and coordination. The form may be found below or obtained by phoning the Parks & Recreation Department 707- 894-1707. 16 CityOf Cloverdale

COMMEMORATIVE PARK AMENITY PROGRAM
Request Form
Upon donor’s submission of this request form to the City of Cloverdale Parks & Recreation Department, City staff will work with the donor to identify cost and park site for the installation of the requested improvement(s). The City of Cloverdale will assume the responsibility for maintenance of donated park improvements only for the duration of the life of the improvement.

Donor Information
Name of Donor:

Address:

Phone:

E-mail:

Amenity Requested
Bench Location Requested
Text for bench plaque inscription (2 or 3 lines):

Tree Location Requested
Other Park Amenity Location Requested
( )
Person, Group or Event to be Commemorated
Donor’s Signature: Date:_
For details, please click on the link to Guidelines for the Commemorative Tree, Bench and Park Amenity Programs. For further assistance, please contact the Parks & Recreation Department (707) 707-894-1707 Return this form to The City Of Cloverdale Parks & Recreation Department, Commemorative Park Amenity Program, 124. N Cloverdale Blvd.

Cloverdale, CA, 95425
17 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

I.1
February 14, 2024
Agenda Section:

New Business
Staff Contact:

Susie Holmes, Finance Director
Agenda Item Title:

Mid-Year Financial Report for Fiscal Year 2023-24
_______________________________________________________________________________________ Recommended Council Action(s):

Accept Mid-Year Financial Report for Fiscal Year 2023-24 ________________________________________________________________________________________ Background:

A budget is a financial plan identifying revenue and expenditures for a defined period of time. On June 8, 2022, the City Council adopted resolution No. 054-2022 approving the biennial operating budget for Fiscal Years 2022-23 and 2023-24 for the City of Cloverdale. The Operating Budget is for the fiscal year beginning July 1, 2022 and ending June 30, 2024.

The Fiscal Year 2023-24 adopted budget with year-to-date budget amendments identify general fund operating revenues and transfers in totaling $8,908,709 and general fund operating expenses (expenditures) and transfers out totaling $10,916,3537. Budget reserves totaling $2,026,078 were required to balance the budget. The adopted budget identified an estimated ending general fund balance on June 30, 2024, in the amount of $6,001,107 or 55% reserve balance 18% of which is unreserved. budget).
________________________________________________________________________________________ Summary:

The Fiscal Year 2023-24 Budget was developed based on the strategies and goals set forth by the City Council. The budget working goal has been to maintain a sustainable budget, and budget at a level that enables the City to maintain minimum required reserve balances while continuing to plan for the future.

Attached is a mid-year financial report (Attachment A) that provides an overview of the FY 2023-24 budget including expenditures and revenue for the General Fund, major enterprise funds (sewer, water, and airport), special funds (Measure M Transportation Fund) and other special funds. The mid-year financial update covers the 6-month time period from July 1, 2023, to December 31, 2023.

The City Council approved various budget amendments (Attachment B) for projects and additional general fund expenditures not known at the time of adoption of the budget totaling $1,203,580. The budget adjustments reduced the overall general fund reserve balance to 55%. Additional budget amendments for Enterprises Funds have been approved by the City Council including the Water Enterprise Fund in the amount of $126,609 and the Sewer Enterprise Fund in the amount of $128,488. With the completion of 2022-23 financial audit, reserve balances will be re-calculated according to the reserve and surplus policies.

The General Fund stands as the cornerstone of the City’s financial position and is considered one of the most crucial funds to manage within the City of Cloverdale’s budget. As the primary repository for 18 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 14, 2024

Page 2 of 3 ends

unrestricted revenue and the primary source for funding essential services and programs such as Public Safety, Parks and Planning, the General Fund reflects the financial health and operational capacity of the city. Based on the data from the City of Cloverdale's mid-year budget report for fiscal year 2023-24, we can discern several key points about the budget and financial status:

General Fund Revenue Analysis:
• Revenue sources are at about 50% of the budget at mid-year, slightly higher than typical due to the timing of payments for franchise fees and sales tax.
• Property tax revenue is slightly over budget due to receiving 101% of unsecured property taxes. • Cannabis Excise Tax revenue is 4% lower than budgeted. • Sales Tax received is 31% of the amount in the adopted budget, with 2/3 of the payments received from the state.
• Transient Occupancy Tax received is at 29% of budget, with 1/4 of the payments for the year received.
• Utility User Tax revenue received is approximately 45% of the budgeted amount. • Operating Transfers and the annual overhead allocation are calculated and recorded at year-end.

Ending General Fund Unassigned Fund Balance:
• The FY 2023-24 estimated ending General Fund unassigned fund balance corresponds to a budget reserve of 18% and a total reserve balance of 55%.

Expenditure Analysis:
• General Fund expenditures are on target as of December 31st, with Building and Engineering at 26% and all other departments at 45%-52% of budget.
• All General Fund departments are expected to be at 100% of budget by year-end. • Salaries & Benefits are at 52% of budget, Services & Supplies at 50%, and Capital Outlay (including plaza restroom, basketball courts, and pickleball court projects) is at 53%.

Transfers Out of the General Fund:
• Transfers out of the General Fund, totaling $385,706, include payments to the Successor Agency, covering Gas Tax Fund deficit, Porterfield Creek Open Space non-construction expenses, Airport Fund deficit, Parks and Lighting, and Landscape Districts deficit and contributions.

Overall Analysis:
• The General Fund revenue is slightly higher than anticipated due to the timing of certain payments, particularly property tax.
• However, there are shortfalls in Cannabis Excise Tax and Sales Tax revenues compared to the budget.
• The expenditure levels are generally in line with expectations, with departments ranging from 26% to 53% of their respective budgets.
• The city's budget reserves are within the target range, which provides a reasonable level of financial cushion.
• Transfers out of the General Fund are in line with the planned budget allocations. 19 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 14, 2024

Page 3 of 3 ends

• Going forward, the city may need to reassess revenue projections for Cannabis Excise Tax and Sales Tax and consider potential adjustments to ensure balanced budgets for the remainder of the fiscal year. Additionally, close monitoring of expenditure trends is advisable to ensure departments stay within budgetary constraints.

In addition to the General Fund, the attached mid-year report provides an overview of the other funds within the City of Cloverdale's budget. These funds, collectively known as special revenue and, enterprise funds, play vital roles in supporting specific programs, projects, and obligations essential to the city's operations and long-term development.

Enterprise Funds:

Enterprise funds are established to account for operations that are primarily financed and operated in a manner similar to private businesses. The City has three enterprise funds that encompass water, sewer, and the airport. Revenue generated from user fees and charges within these funds directly supports the provision, maintenance, and expansion of essential services.

Special Revenue Funds:

Special revenue funds included in the mid-year budget report include Street Tax Fund, Lighting and Landscape Districts, Retirement Fund and. Redevelopment Fund. These are dedicated to financing particular activities or services, often derived from specific revenue sources.

The mid-year report provides a snapshot of each of the above listed funds. Each of these fund accounts plays a critical role in fulfilling the city's financial obligations, delivering essential services, and realizing strategic objectives outlined in its budgetary framework. By carefully managing and stewarding resources across these various funds, the City of Cloverdale can effectively meet the diverse needs of its residents, promote economic vitality, and foster a thriving and resilient community. ________________________________________________________________________________________ Alternative Options:

1. Refer to the Finance Administration & Finance Subcommittee for further review. ________________________________________________________________________________________ Subcommittee Recommendation:

None
________________________________________________________________________________________ Budget/Financial Impact:

None
________________________________________________________________________________________ Attachments:

1. Mid-Year Financial Report for Fiscal Year 2023-24
20 MID-YEAR FINANCIAL REPORT
December 31, 2023

THE GENERAL FUND
The General Fund revenue sources are outlined below. Revenues are about 50% of budget at midyear, which is slightly higher than typical due to the timing of payments for franchise fees and sales tax. Property tax is anticipated to come in slightly over budget due in part to unsecured property taxes, the City has received 101% of the budgeted amount in this line item as of December 31, 2023. Cannabis Excise Tax was expected to decline based on the change in cannabis tax rates in March of 2022. However, the actual tax received is even lower and is 4% lower than budgeted.

Sales Tax received is 31% of the amount in the adopted budget with 2/3 of the payments received from the state. At Mid-Year Transient Occupancy Tax received is at 29% of budget, with ¼ of the payments for the year received. As of December 31, 2023, the City has received approximately 45% of the budgeted Utility User Tax revenue. Operating Transfers and the annual overhead allocation are calculated and recorded at year-end; a 50% placeholder has been assigned to these line items.

The FY 2023-24 estimated ending General Fund unassigned fund balance corresponds to a budget reserve of 18% and a total reserve balance of 55%.

A more reasonable indicator of General Fund trends at this point in time is a snapshot of the year-to-date expenditures for activities such as City administration, police protection, planning and building, parks and recreation, and public works. The table below reports expenditures by department.

Street and Storm Drain expenses are reported in the Gas Tax Fund, Fund 210. Any deficit in the Gas Tax Fund will be cleared at year-end with a transfer out from the General Fund.

General Fund Revenue FY 23-24 Budget Actual as of 12/31/2023 % of Budget General Taxes $ 2,717,725.00 $ 946,101.08 35%
Operating Transfers In 1,412,874.00 619,482.75 44%
Charges for Service 110,910.00 108,727.90 98%
Overhead & Administration 1,064,236.00 532,118.00 50%
Miscellaneous Revenues 263,426.00 283,236.82 108%
Intergovernmental Revenue 123,200.00 293,113.97 238%
Licenses and Permits 248,085.00 182,469.06 74%
Fines & Special Assessments 16,000.00 3,190.05 20%
Total General Fund Revenues $ 5,956,456.00 $ 2,968,439.63 50% GF Expenditures by Department FY 23-24 Budget Actual as of 12/31/2023 % of Budget City Administration $ 2,903,948.81 $ 1,311,600.05 55%
Police Protection & Public Safety 5,239,694.62 2,655,201.28 48% Parks & Facilities Maintenance 1,261,188.61 608,855.29 48% Building & Engineering 316,710.06 82,970.66 26%
Planning & Community Development 880,109.43 458,182.97 52% Transfer Out to other funds 385,706.00 192,853.00 50%
Total General Fund Expenditures $ 10,987,357.53 $ 5,309,663.25 48% 21 MID-YEAR FINANCIAL REPORT
December 31, 2023
General Fund expenditures are on target on December 31st, with Building and Engineering at 26% and all other departments at 45%-52% of budget. All General Fund departments are expected to be at 100% of budget by year-end.

Salaries & Benefits are at 52% of budget, Services & Supplies at 50% and Capital Outlay which includes plaza restroom, basketball courts, and pickleball court projects is at 53%.

Transfers Out of the General Fund included in the budget total $385,706, consist of the following transfers: annual payment to the Successor Agency, which is made in January; a transfer to cover Gas Tax Fund deficit; Porterfield Creek Open Space non-construction expenses; Airport Fund deficit; Parks and Lighting and Landscape Districts deficit and contributions.

PARKS
Year-to-date expenses in the parks departments are slightly under budget. General Fund Parks Maintenance is at 46% of budgeted expenses. The majority of the expenses related to the new Cloverdale Dog Park are included in these amounts. Measure M Streets expenses are about 35% (22% salaries and benefits and 13% services and supplies) of the budget; while Porterfield Creek is at 14%.

GF Expenditures by Type FY 23-24 Budget Actual as of 12/31/2023 % of Budget Salaries and Benefits $ 5,937,443.27 $ 3,091,241.33 52% Services and Supplies 4,131,328.78 1,761,033.66 50%
Capital Improvements/Vehicles 502,879.48 264,535.26 53% Transfers Out to other 385,706.00 192,853.00 50%
Total General Fund Expenditures $ 10,957,357.53 $ 5,309,663.25 48% Park Expenditures Budget FY 2023-24 Actual as of 12/31/2023 % of Budget GF Parks Maintenance (100) $ 1,074,440.00 $ 499,038.00 46% Measure M Streets (214) 144,884.00 51,346.00 35%
Porterfield Creek (225) 4,100.00 590.00 14%
Total Park Expenditures $ 1,223,425.00 $ 550,975.00 45% 22 MID-YEAR FINANCIAL REPORT
December 31, 2023

PUBLIC WORKS
Year-to-date expenses in the public works departments are slightly under budget. Facilities Maintenance expenses are about 57% of the budget. In the Gas Tax Fund, Street Maintenance expenses are about 30% of the budget and Storm Drain Maintenance is at 36%. Expenses are expected to come closer to the budget by year-end.

STREETS TAX FUND
With the release of SB1 and Measure M Streets Sales Tax the estimate for Cloverdale, for the current fiscal year, tax revenues for streets for Fiscal Year 2023-24 are budgeted to be $566,454.

As of December 31st, we have received 38% of the budget.

TRANSPORTATION
The City receives a portion of Measure M sales tax collected by the County of Sonoma to fund transportation projects. The City’s portion of these funds is estimated to be $85,502 of which 31% has been received year-to-date. On July 1, 2023, there was a roll-over balance of approximately $329,000 which is available to fund future projects and/or maintenance.

RETIREMENT FUND
The City of Cloverdale funds a portion of its employee retirement costs through an Ad Valorem tax approved by the voters in 1974. Each year a calculation is made to estimate the annual cost of retirement benefits, plus reserves. In July of 2023, the City Council set the rate at $0.098 per one hundred dollars of full assessed valuation to stabilize reserves in the fund and keep the tax rate at a reasonable level. Based on the first installment of property taxes received in December, and the estimated cost of retirement expenses on June 30, 2023, we expect the reserve account to end the fiscal year with a balance of approximately $1,250,000.

Public Works Expenditures FY 23-24 Budget Actual as of 12/31/2023 % of Budget Facilities Maintenance (100) $ 177,209.53 $ 101,656.33 57% Streets Maintenance (210) 669,800.08 197,840.60 30%
Storm Drain Maintenance (210) 47,377.81 16,823.11 36%
Cemetery (100) 12,500.00 82.01 1%
Total Public Works Expenditures $ 906,887.42 $ 316,402.05 35% Gas Tax Fund Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Gas Tax $ 272,768.00 $ 113,769.79 42%
SB1 Road Maintenance Rehab 208,184.00 74,801.61 36%
Measure M Streets Sales Tax 85,502.00 26,680.07 31%
Transfers In 295,037.00 9,902.07 3%
Total Revenues $ 861,491.00 $ 225,153.54 26%
23 MID-YEAR FINANCIAL REPORT
December 31, 2023

LIGHTING AND LANDSCAPE DISTRICTS
The Cloverdale Landscape & Lighting Assessment District was formed in 1997 beginning with the Jefferson Springs Subdivision. Since that time six other areas have been annexed into the District including The Cottages, Vintage Meadows, Ioli Ranch, Vineyards at Cloverdale, Brookside Terrace, and Sunrise Hills.

Each year an annual Engineer's Report is prepared to determine the appropriate annual assessment for each zone within the district. Revenues in each zone are expected to be very close to the projections in the report.

The districts that are not close to the 50% mark are districts that are budgeted to receive General Fund allocation at year-end if needed.

Expenditures in each zone are at or below budget at mid-year, it is anticipated that the districts will be at budget by year-end as the majority of the expenditures fall in the spring and summer months.

The target minimum reserve balance for each zone is 25% of operating expenditures. Vintage Meadows, The Cottages, Vineyards, Ioli Ranch, and Sunrise Hills are expected to end the fiscal year with reserves in the range of 25%. However, Brookside Terrace is expected to have a 4% reserve balance and Jefferson Springs is expected to have a 13% reserve balance.

WATER ENTERPRISE FUND
Water Charges are just slightly above budget on December 31st. The water rates increased on July 1, 2023, based on the Water Rate Study that was approved on June 9, 2021. The Stage 4 Water Shortage Surcharge of 25% was approved on August 11, 2021 was reduced to Stage 1 on April 12, 2023. The City charges a uniform water usage rate for all residential and non-residential customers.

Water charges are at 55.6% of budget a 1.6 percent increase over the prior year and still less than the typical 58% of revenues received between July 1 and December 31 each year. Revenues are based on billing totals, not receipts, as of 12/31/2023.

Water Enterprise Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Water Charges $ 3,788,000.00 $ 2,106,078.63 56%
Penalties 20,000.00 19,321.32 97%
Other Revenues 36,398.00 33,088.40 91%
Operating Transfers In 167,536.00 80,831.94 48%
Grant Revenue 1,467,500.00 6,487.50 0%
Total Revenues $ 5,479,434.00 $ 2,245,807.79 41%
24 MID-YEAR FINANCIAL REPORT
December 31, 2023
Expenditures in the Water Fund are below budget as of December 31st. The large discrepancy in Operations is due to the timing of construction projects and the allocation of overhead, which will be completed at year-end.

Most of the expense categories are expected to be within the amounts in the budget.

SEWER ENTERPRISE FUND
Sewer Charges are as expected and budgeted. Rates increased on July 1, 2023, based on the Wastewater Rate Study approved on June 9, 2021. Revenues are based on billing totals, not receipts, as of 12/31/2023.

Overall, the Sewer Fund is on target and in good fiscal shape. Overhead is calculated at the end of the year and large projects are budgeted for the 3rd and 4th Quarters of Fiscal Year 2023-24 including SCADA System Installation.

Water Enterprise Expenditures FY 23-24 Budget Actual as of 12/31/2023 % of Budget Debt Service $ 293,913.68 $ 110,962.97 38%
Metering & Revenue 366,200.88 148,683.42 41%
Operations/Distribution 5,929,246.45 791,110.51 13%
Total Water Expenditures $ 6,589,361.01 $ 1,050,756.90 16% Sewer Enterprise Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Sewer Charges $ 2,444,200.00 $ 1,208,418.96 49%
Penalties 7,000.00 4,044.90 58%
Interest Income 7,500.00 2,414.16 32%
Operating Transfers In 158,124.00 72,964.62 46%
Total Sewer Revenues $ 2,616,824.00 $ 1,287,842.64 49%
Sewer Enterprise Expenses FY 23-24 Budget Actual as of 12/31/2023 % of Budget Salaries & Benefits $ 1,132,830.51 $ 482,677.22 43%
Services and Supplies 1,029,056.00 263,343.90 26%
Construction/Capital/Transfers
Out/OH/Contingency
432,750.00 0.00 0%
Total Sewer Expenditures $ 2,594,636.51 $ 746,021.12 29% 25 MID-YEAR FINANCIAL REPORT
December 31, 2023

AIRPORT ENTERPRISE FUND
Included in the airport hangar rental is an insurance policy which is reimbursed by tenant in the amount of $3,500 which is offset by expenditures in the same amount. Income from the sale of fuel is at 40% of budget. The City receives a $10,000 annual grant for operations which has not yet been received.

Airport Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Grant Revenue $ 237,250.00 $ - 0%
Fuel Sales 71,000.00 28,715.36 40%
Rents & Royalties 57,942.00 27,058.78 47%
Transfers In 38,104.00 701.50 2%
Total Airport Revenues $ 404,296.00 $ 56,475.64 14%
The City receives 90% reimbursement of expenses incurred for Airport Capital Improvement Projects from the FAA. In the current fiscal year, no funds have yet been received.

Salaries and benefits are at 31% of budget, and services and supplies are also below budget.

However, we expect the expenses to be at or equal to budget due to the timing of payments for contract services. The Capital Improvement project budgeted is Infield Drainage Improvement – Environmental Phase.

Airport Expenses FY 23-24 Budget Actual as of 12/31/2023 % of Budget Salaries and Benefits $ 13,977.18 $ 4,341.53 31%
Services and Supplies 151,466.00 16,976.45 11%
Capital Improvement/OH 240,000.00 0.00 0%
Total Airport Expenses $ 405,443.18 $ 21,317.98 5%

REDEVELOPMENT AGENCY
The City of Cloverdale elected to serve as the Successor Agency to the Community Development Agency of the City of Cloverdale when Redevelopment Agencies were dissolved in 2012. The Successor Agency is required to identify its obligations in a Recognized Obligations Payment Schedule (ROPS) in February of each year. The City receives only the amount of tax increment necessary to pay enforceable obligations approved by the Department of Finance (DOF). 26 MID-YEAR FINANCIAL REPORT
December 31, 2023
At the time the redevelopment agency was dissolved, the County Auditor-Controller was required to complete an Agreed Upon Procedures report, or Due Diligence Review (DDR), to be submitted to the DOF by October 1, 2012. This report was prepared prior to the completion of the City’s audited financial statements and significantly overstated the amount of available cash in the Successor Agency Fund at June 30, 2012. As a result, there has been an on-going operating cash deficit in the fund.

DEVELOPMENT IMPACT FEES
The City of Cloverdale levies development impact fees to finance the planning, design, construction and acquisition of public improvements including facilities and equipment necessary to accommodate future growth and development within the City. The imposition of development impact fees is intended to address the impacts of new residential, commercial, and industrial development and enable the city to fund infrastructure improvements necessary to serve the increase in population associated with growth.

The table below shows the impact fees collected in the first six months of FY 2023-2024 and the ending balance in the Funds on December 31, 2022.

The City’s CIP encompasses infrastructure projects and equipment purchases over the next five years, using a phased approach to funding projects and equipment replacement needs necessary to maintain the City’s infrastructure.

Impact Fees Beginning Balance
07/01/23
YTD Revenue/Exp
12/31/23
Estm Balance
12/31/23
Admin Impact Fees $ 87,957.21 $ 33,289.00 $ 121,246.21
Thoroughfare Impact Fees 575,566.95 132,004.61 707,571.56 Storm Drain Impact Fees 84,467.92 4,608.00 89,075.92
Quimby Act Impact Fees 612,554.71 343,140.00 955,694.71 Parks & Recreation (Non-Quimby) 665,345.04 217,358.00 882,703.04 Public Safety Impact Fees - - -
Civic Center Impact Fees 87,120.99 - 87,120.99
Corp Yard Impact Fees 419,023.00 - 419,023.00
Public Facility Impact Fees 988,930.60 277,029.00 1,265,959.60 Water Impact Fees 1,350,025.67 354,740.00 1,704,765.67
Sewer Impact Fees 2,368,638.67 576,645.00 2,945,283.67
Total Impact Fees $ 7,239,630.76 $ 1,938,813.61 $ 9,178,444.37 27 City of
Cloverdale
FISCAL YEAR 2023-24

MID-YEAR REVIEW
28 General Fund
Revenue
29 General Fund Revenue Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
General Fund Revenue FY 23-24 Budget Actual as of 12/31/2023 % of Budget General Taxes $ 2,717,725.00 $ 946,101.08 35%
Operating Transfers In 1,412,874.00 619,482.75 44%
Charges for Service 110,910.00 108,727.90 98%
Overhead & Administration 1,064,236.00 532,118.00 50%
Miscellaneous Revenues 263,426.00 283,236.82 108%
Intergovernmental Revenue 123,200.00 293,113.97 238%
Licenses and Permits 248,085.00 182,469.06 74%
Fines & Special Assessments 16,000.00 3,190.05 20%
Total General Fund Revenues $ 5,956,456.00 $ 2,968,439.63 50% 30 City of Cloverdale Property Tax Collected
For the period of July – December for Fiscal Years 2019-20; 2020-21; 2021-22; 2022-23 and 2023-24 $1,406,446.24
$1,583,137.22 $1,565,165.00
$1,630,863
$1,730,450
$1,000,000.00
$1,100,000.00
$1,200,000.00
$1,300,000.00
$1,400,000.00
$1,500,000.00
$1,600,000.00
$1,700,000.00
$1,800,000.00
FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 2023-24
31 Other General Fund Revenue Sources
For the period of July – December for Fiscal Years 2019-20; 2020-21; 2021-22; 2022-23 and 2023-24 $-
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$350,000.00
$400,000.00
$450,000.00
$500,000.00
Sales Tax Cannabis Excise Tax Franchise Fees TOT UUT Business License Licenses & Permits 2019-20 2020-21 2021-22 2022-23 2023-24
32 General Fund
Expenditures
33 General Fund Expenditures Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
GF Expenditures by Department FY 23-24 Budget Actual as of 12/31/2023 % of Budget City Administration $ 2,903,948.81 $ 1,311,600.05 55%
Police Protection & Public Safety 5,239,694.62 2,655,201.28 48% Parks & Facilities Maintenance 1,261,188.61 608,855.29 48% Building & Engineering 316,710.06 82,970.66 26%
Planning & Community Development 880,109.43 458,182.97 52% Transfer Out to other funds 385,706.00 192,853.00 50%
Total General Fund Expenditures $ 10,987,357.53 $ 5,309,663.25 48% 34 City of Cloverdale General Fund Expenditures by Type For the period of July – December for Fiscal Year 2023-24 Wages & Benefits Expense,
$2,879,162.00 , 55%
Conference & Training Expense,
$15,696.00
Membership Dues/Subscriptions,
$12,827.00
Operating Expenditures
$230,523.00 , 4%
Repairs and Maintenance,
$35,951.00 , 1%
Contracted Services,
$1,760,035.00 , 34%
Grants and Other Govt Services,
$24,511.00 , 1%
Capital Outlay, $264,535.00 , 5%
Description
Wages & Benefits Expense
Conference & Training Expense
Membership Dues/Subscriptions
Operating Expenditures
Repairs and Maintenance
Contracted Services
Debt Payment Expense
Interest Expense
Grants and Other Govt Services
Capital Outlay
Other Financing Uses
35 General Fund Expenditures by Department
For the period of July – December for Fiscal Year 2023-24 City Administration
$1,311,601
26%
Police Protection & Public Safety
2,655,201
52%
Parks & Facilities Maintenance
608,855
12%
Planning & Community Development
458,183
9%
Building & Engineering
82,971
1%
City Administration
Police Protection & Public Safety
Parks & Facilities Maintenance
Planning & Community
Development
Building & Engineering
36 General Fund
Fund Balance
37 Budgeted
General Fund
Balances by
Category
AS OF DECEMBER 31, 2023
Equipment Replacement 171,902
CIP Water - ARPA 165,872
CIP Sewer - ARPA 250,000
CIP General Fund - ARPA 405,760
Total Assigned $ 1,624,226
Committed
Emergency Reserve $ 688,105
Contingency Reserve 1,668,436
Undergrounding 98,400
Total Committed $ 2,454,941
Total Assigned or Reserved $ 4,079,167
Unassigned $ 3,929,768
General Fund Fund Balance $ 8,008,935
Actual General Fund expenditures for FY
2022-23 were lower than the budgeted
amounts which increased the fund
balance.

Assigned $271,660 Assigned $271,660 Assigned $303,298 Assigned $451,448 Assigned $336,040 Assigned $1,624,226 Assigned $1,624,226 Committed
$1,147,634
Committed
$1,441,317
Committed
$1,624,767
Committed
$1,890,714
Committed
$1,924,679
Committed
$2,454,941
Committed
$2,454,941
Unassigned
$524,616
Unassigned
$1,304,886
Unassigned
$2,416,988
Unassigned
$2,740,266
Unassigned
$3,942,888
Unassigned
$3,870,336
Unassigned
$392,768
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 22-23 Assigned Committed Unassigned
39 Public Works CITY OF CLOVERDALE
FISCAL YEAR 2023-24

MID-YEAR REVIEW
40 Public Works Revenue Sources Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Gas Tax Fund Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Gas Tax $ 272,768.00 $ 113,769.79 42%
SB1 Road Maintenance Rehab 208,184.00 74,801.61 36%
Measure M Streets Sales Tax 85,502.00 26,680.07 31%
Transfers In 295,037.00 9,902.07 3%
Total Revenues $ 861,491.00 $ 225,153.54 26%
41 Public Works Expenditures by Department
Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Public Works Expenditures FY 23-24 Budget Actual as of 12/31/2023 % of Budget Facilities Maintenance (100) $ 177,209.53 $ 101,656.33 57% Streets Maintenance (210) 669,800.08 197,840.60 30%
Storm Drain Maintenance (210) 47,377.81 16,823.11 36%
Cemetery (100) 12,500.00 82.01 1%
Total Public Works Expenditures $ 906,887.42 $ 316,402.05 35% 42 Water Enterprise CITY OF CLOVERDALE
FISCAL YEAR 2023-24

MID-YEAR REVIEW
43 Water
Enterprise
Revenue
44 Water Enterprise Revenue Budget vs Actual
MID- YEAR REPORTING AS OF DECEMBER 31, 2023
Water Enterprise Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Water Charges $ 3,788,000.00 $ 2,106,078.63 56%
Penalties 20,000.00 19,321.32 97%
Other Revenues 26,398.00 11,932.00 45%
Operating Transfers In 167,536.00 80,831.94 48%
Grant Revenue 1,467,500.00 6,487.50 0%
Total Revenues $ 5,469,434.00 $ 2,224,651.39 41%
45 Water Enterprise
Revenue Sources
For the period of July – December for Fiscal Years 2017-18; 2018-19; 2019-20; 2020-21; 2021-22; 2022-23 and 2023-24
1,600,000.00
1,700,000.00
1,800,000.00
1,900,000.00
2,000,000.00
2,100,000.00
2,200,000.00
2,300,000.00
Charges for Service
FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 46 Water Enterprise
Charges for Service
For the period of July – December for Fiscal Years 2017-18; 2018-19; 2019-20; 2020-21; 2021-22 ; 2022-23 and 2023-24 less penalties and surcharge
1,600,000.00
1,700,000.00
1,800,000.00
1,900,000.00
2,000,000.00
2,100,000.00
2,200,000.00
Charges for Service
FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 47 Water
Enterprise
Expenditures
48 Water Enterprise Expenditures Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Water Enterprise ExpenditureFY 23-24 Budget Actual as of 12/31/2023 % of Budget Debt Service $ 293,913.68 $ 110,962.97 38%
Metering & Revenue 366,200.88 148,683.42 41%
Operations/Distribution 5,929,246.45 791,110.51 13%
Total Water Expenditures $ 6,589,361.01 $ 1,050,756.90 16% 49 City of Cloverdale Water Fund Expenditures by Type
For the period of July – December for Fiscal Years 2023-24 Debt Service
110,963.00 11%
Services &
Supplies
298,732.00
30%
Construction/Vehicle
Capital Outlay/OH
32,196.00 3%
Salaries and
Benefits
571,254.00 56%
50 Sewer
Enterprise
Revenue
51 Sewer Enterprise Revenue Budget vs Actual
MID- YEAR REPORTING AS OF DECEMBER 31, 2023
Sewer Enterprise Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Sewer Charges $ 2,444,200.00 $ 1,208,418.96 49%
Penalties 7,000.00 4,044.90 58%
Interest Income 7,500.00 2,414.16 32%
Operating Transfers In 158,124.00 72,964.62 46%
Total Sewer Revenues $ 2,616,824.00 $ 1,287,842.64 49%
52 Sewer Enterprise Revenue Sources
For the period of July – December for Fiscal Years 2018-19; 2019-20; 2020-21; 2022-23 and 2023-24 $-
$200,000.00
$400,000.00
$600,000.00
$800,000.00
$1,000,000.00
$1,200,000.00
$1,400,000.00
Charges for Services Misc Revenues Interest Income Transfers In 18-19 Actual 19-20 Actual 20-21 Actual YTD 21-22 YTD 22-23 YTD 23-24 53 Sewer
Enterprise
Expenditures
54 Sewer Enterprise Expenditures Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Sewer Enterprise Expenses FY 23-24 Budget Actual as of 12/31/2023 % of Budget Salaries & Benefits $ 1,132,830.51 $ 482,677.22 43%
Services and Supplies 1,029,056.00 263,343.90 26%
Construction/Capital/Transfers
Out/OH/Contingency
432,750.00 0.00 0%
Total Sewer Expenditures $ 2,594,636.51 $ 746,021.12 29% 55 Sewer
Enterprise Fund
Expenditures by
Type
For the period of July – December for
Fiscal Years 2023-24
Salaries & Benefits,
$482,677 , 65%
Services and
Supplies, $263,344 ,
35%
Construction/Capital/Transf
ers Out/OH/Contingency,
$- , 0%
56 Airport Enterprise
CITY OF CLOVERDALE FISCAL YEAR 2023-24 MID-YEAR REVIEW
57 Airport Enterprise Revenue Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Airport Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Grant Revenue $ 237,250.00 $ - 0%
Fuel Sales 71,000.00 28,715.36 40%
Rents & Royalties 57,942.00 27,058.78 47%
Transfers In 38,104.00 701.50 2%
Total Airport Revenues $ 404,296.00 $ 56,475.64 14%
58 Airport Enterprise Expense Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Airport Expenses FY 23-24 Budget Actual as of 12/31/2023 % of Budget Salaries and Benefits $ 13,977.18 $ 4,341.53 31%
Services and Supplies 151,466.00 16,976.45 11%
Capital Improvement/OH 240,000.00 0.00 0%
Total Airport Expenses $ 405,443.18 $ 21,317.98 5%
59 Brief Overview
Revenues are expected to meet or exceed the budgeted amounts for FY 2023-24 Expenses are expected to meet the currently budgeted amounts.

Fund Balances will be updated when audited financials are available. 60 Questions? CITY OF CLOVERDALE
FISCAL YEAR 2023-24

MID-YEAR REVIEW
61 City of
Cloverdale
FISCAL YEAR 2023-24

MID-YEAR REVIEW
62 General Fund
Fund Balance
63 Estm Beginning Total Projected
Fund Balance Operating Operating Increase Assigned or Unreserved Fund Balance Fund # Fund Name 7/1/2023 Revenue Transfers In Expenses Transfers Out Debt Service (Decrease) Reserved FB Fund Balance 6/30/2024 100 General $6,196,501 $7,495,835 $1,412,874 $9,327,252 $385,706 ($804,249) $4,506,647 $885,605 $5,392,252 200 Retirement Fund $1,084,203 1,579,549 1,574,661 $4,888 1,089,091 205 Inclusionary Housing $167,551 0 15,243 96,500 ($81,257) 86,294 209 Road Maintenace & Rehabilitation SB1 $274,193 208,184 225,000 0 ($16,816) 257,377 210 Gas Tax ($0) 272,768 395,037 667,805 ($0) (0)
211 Vista View Slip Out ($457,948) $0 (457,948)
212 Measure M Sales Tax-Transportation $289,768 85,502 100,000 ($14,498) 275,270 213 Public Education & Government (PEG) $23,290 20,000 8,000 $12,000 35,290 214 Measure M Sales Tax - Parks $120,365 133,059 112,440 0 $20,619 140,985 215 SR2S Project Fund $0 $0 0
222 SB2 Planning Grant ($0) 0 0 $0
223 TDA3 Grant Funds $0 0 0 $0 0
224 CDBG $568 0 0 $0 568
225 Porterfield Crk Trails Open Space $25,633 70 4,100 4,100 $70 25,703 228 Asset Forfeiture $0 $0 0
229 Federal Asset Forfeiture $543 $0 543
231 Jefferson Springs $6,232 11,865 2,480 21,762 ($7,417) (1,185) 232 Vintage Meadows $22,513 53,972 16,824 90,353 ($19,557) 2,956 233 The Cottages $51,336 79,455 8,119 98,773 ($11,199) 40,137 234 Vineyards $2,977 9,412 993 13,910 ($3,505) (528)
235 Ioli Ranch $1,132 4,441 410 6,188 ($1,338) (206)
236 Brookside Terrace $84 9,625 865 11,345 ($855) (771) 237 Sunrise Hills $5,787 12,278 1,957 25,250 ($11,015) (5,227) 250 Non-Housing Unspent Bond Funds $1,696,960 0 0 0 $0 1,211,791 1,696,960 251 Housing Unpsent Bond Funds $41,621 0 0 0 $0 41,621
260 Coronavirus Local Fiscal Recovery (ARPA $0 0 0 $0
500 Admin Impact Fees $10,992 0 0 0 $0 10,992
502 Thoroughfare Impact Fees $330,892 0 0 0 $0 330,892
504 Storm Drain Impact Fees $77,134 0 $0 77,134
506 Quimby Act Impact Fees $0 0 0 0 $0
508 Parks & Rec Impact Fees $330,775 0 0 0 $0 330,775
510 Public Safety Impact Fees ($6,146) 0 (0) 0 $0 (6,146) 512 Civic Center Impact Fees $130 0 0 0 $0 130
514 Corp Yard Impact Fees $59,570 0 0 0 $0 59,570
515 Public Facilities Impact Fee $503,422 0 0 $0 503,422 600 Water Operations $2,182,648 5,311,898 167,536 5,891,078 0 293,914 ($705,557) 1,477,091 620 Water Impact Fees $833,111 0 0 0 $0 833,111
625 Water System Imp Project $0 $0 0
630 Sewer Operations $2,044,346 2,458,700 158,124 2,466,149 0 0 $150,675 2,195,022 650 Sewer Impact Fees $1,542,185 0 0 0 $0 1,542,185
670 Airport Fund ($0) 366,192 38,104 404,296 0 0 $0 (0) 700 RDA Successor Agency $210,225 1,685,500 61,701 33,750 224,000 1,586,642 ($97,191) 113,033 702 Housing Successor Agency $1,686,980 14,000 0 16,000 ($2,000) 1,684,980 Totals $19,359,573 $19,812,304 $2,284,367 $19,519,949 $2,284,367 $1,880,556 ($1,588,201) $5,718,438 $17,771,373 2023-24
64 FY 2023-24
Year to Date
Budget
Amendments
Fund # Fund Name Totals Auto License Plate Recognition
Rollover funds from FY 22-23 COLA
General Plan Element
City Hall Painting
ipads Soda Springs
100 General 1,203,579.65 39,225.00 475,101.00 502,833.55 150,706.00 31,714.10 4,000.00 200 Retirement Fund -
205 Inclusionary Housing 10,991.01 10,991.01
209 Road Maintenace & Rehabilitation SB1 -
210 Gas Tax 24,075.49 15,000.00 9,075.49
211 Vista View Slip Out -
212 Measure M Sales Tax-Transportation -
213 Public Education & Government (PEG) -
214 Measure M Sales Tax - Parks 32,444.64 12,444.64 20,000.00 215 SR2S Project Fund -
222 SB2 Planning Grant -
223 TDA3 Grant Funds -
224 CDBG -
225 Porterfield Crk Trails Open Space -
226 PGE Turnkey Project 5,351,973.00 5,351,973.00
228 Asset Forfeiture -
229 Federal Asset Forfeiture -
231 Jefferson Springs 3,705.16 3,705.16
232 Vintage Meadows 4,436.56 4,436.56
233 The Cottages 3,827.41 3,827.41
234 Vineyards 1,592.98 1,592.98
235 Ioli Ranch (75.97) (75.97)
236 Brookside Terrace (217.33) (217.33)
237 Sunrise Hills (1,146.60) (1,146.60)
250 Non-Housing Unspent Bond Funds -
251 Housing Unpsent Bond Funds -
260 Coronavirus Local Fiscal Recovery (ARPA -
500 Admin Impact Fees -
502 Thoroughfare Impact Fees -
504 Storm Drain Impact Fees -
506 Quimby Act Impact Fees -
508 Parks & Rec Impact Fees -
510 Public Safety Impact Fees -
512 Civic Center Impact Fees -
514 Corp Yard Impact Fees -
515 Public Facilities Impact Fee -
600 Water Operations 126,608.92 19,475.00 107,133.92
620 Water Impact Fees -
625 Water System Imp Project -
630 Sewer Operations 128,487.91 40,000.00 88,487.91
650 Sewer Impact Fees -
670 Airport Fund 1,147.49 1,147.49
700 RDA Successor Agency -
702 Housing Successor Agency -
Totals 6,891,430.32 39,225.00 5,901,549.00 744,236.22 150,706.00 31,714.10 4,000.00 20,000.00 65 Updated Estimated Fund Balance Summary for FY 2023-24 Budget Estm Beginning Total Projected
Fund Balance Operating Budget Operating Budget Increase Assigned or Unreserved Fund Balance Fund # Fund Name 7/1/2023 Revenue Transfers In Amendment Expenses Transfers Out Amendment Debt Service (Decrease) Reserved FB Fund Balance 6/30/2024 100 General $8,008,935 $7,495,835 $1,412,874 $0 $9,327,252 $385,706 1,203,579.65 ($2,007,828) $4,079,167 $1,921,940 6,001,107 200 Retirement Fund $1,533,344 1,579,549 $0 1,574,661 - $4,888 1,538,232 205 Inclusionary Housing $250,000 0 15,243 $0 96,500 10,991.01 ($92,248) 250,000 157,752 209 Road Maintenace & Rehabilitation SB1 $283,324 208,184 $0 225,000 0 - ($16,816) 266,508 210 Gas Tax ($0) 272,768 395,037 $0 667,805 24,075.49 ($24,076) (24,076) 211 Vista View Slip Out ($112,259) $0 - $0 (112,259)
212 Measure M Sales Tax-Transportation $329,111 85,502 $0 100,000 - ($14,498) 314,613 213 Public Education & Government (PEG) $42,399 20,000 $0 8,000 - $12,000 54,399 214 Measure M Sales Tax - Parks $249,183 133,059 $0 112,440 0 32,444.64 ($11,825) 237,358 215 SR2S Project Fund $0 $0 - $0 0
222 SB2 Planning Grant ($0) 0 $0 0 - $0 (0)
223 TDA3 Grant Funds $0 0 $0 0 - $0 0
224 CDBG $0 0 $0 0 - $0 0
225 Porterfield Crk Trails Open Space $25,633 70 4,100 $0 4,100 - $70 25,703 226 PGE Turnkey Project $0 5,351,973.00 5,351,973.00 $0 0 228 Asset Forfeiture $0 $0 - $0 0
229 Federal Asset Forfeiture $546 $0 - $0 546
231 Jefferson Springs $11,506 11,865 2,480 $0 21,762 3,705.16 ($11,122) 384 232 Vintage Meadows $61,320 53,972 16,824 $0 90,353 4,436.56 ($23,993) 37,327 233 The Cottages $82,626 79,455 8,119 $0 98,773 3,827.41 ($15,027) 67,600 234 Vineyards $10,936 9,412 993 $0 13,910 1,592.98 ($5,098) 5,838 235 Ioli Ranch $3,217 4,441 410 $0 6,188 (75.97) ($1,262) 1,956 236 Brookside Terrace $0 9,625 865 $0 11,345 (217.33) ($638) (638) 237 Sunrise Hills $20,763 12,278 1,957 $0 25,250 (1,146.60) ($9,868) 10,895 250 Non-Housing Unspent Bond Funds $1,745,668 0 $0 0 0 - $0 1,745,668 1,745,668 251 Housing Unpsent Bond Funds $6,027 0 $0 0 0 - $0 6,027 260 Coronavirus Local Fiscal Recovery (ARPA $1,016 0 $0 0 - $0 1,016 500 Admin Impact Fees $87,957 0 $0 0 0 - $0 87,957
502 Thoroughfare Impact Fees $575,567 0 $0 0 0 - $0 575,567 504 Storm Drain Impact Fees $84,468 0 $0 - $0 84,468
506 Quimby Act Impact Fees $612,555 0 $0 0 0 - $0 612,555 508 Parks & Rec Impact Fees $665,345 0 $0 0 0 - $0 665,345 510 Public Safety Impact Fees $0 0 $0 (0) 0 - $0 0
512 Civic Center Impact Fees $87,121 0 $0 0 0 - $0 87,121 514 Corp Yard Impact Fees $419,023 0 $0 0 0 - $0 419,023 515 Public Facilities Impact Fee $988,931 0 $0 0 - $0 988,931 600 Water Operations $3,343,505 5,311,898 167,536 $0 5,891,078 0 126,608.92 293,914 ($832,166) 2,511,339 620 Water Impact Fees $1,350,026 0 $0 0 0 - $0 1,350,026 625 Water System Imp Project $0 $0 - $0 0
630 Sewer Operations $1,776,125 2,458,700 158,124 $0 2,466,149 0 128,487.91 0 $22,188 1,798,313 650 Sewer Impact Fees $2,368,639 0 $0 0 0 - $0 2,368,639 670 Airport Fund $0 366,192 38,104 $0 404,296 0 1,147.49 0 ($1,147) (1,147) 700 RDA Successor Agency $3,092,256 1,685,500 61,701 $0 33,750 224,000 - 1,586,642 ($97,191) 2,995,065 702 Housing Successor Agency $198,177 14,000 0 $0 16,000 - ($2,000) 196,177 Totals $28,202,991 $19,812,304 $2,284,367 $5,351,973 $19,519,949 $2,284,367 $6,891,430 $1,880,556 ($3,127,658) $6,074,835 $25,075,333 2023-24
66 Estimated
General Fund
Balances by
Category
AS OF JULY 1, 2023
Assigned FY 23-24
Vehicle Replacement $ 284,215
Bldg Mtnce & Repairs 233,416
Comp Absences 113,061
Equipment Replacement 171,902
CIP Water - ARPA 165,872
CIP Sewer - ARPA 250,000
CIP General Fund - ARPA 405,760
Total Assigned $ 1,624,226
Committed
Emergency Reserve $ 688,105
Contingency Reserve 1,668,436
Undergrounding 98,400
Total Committed $ 2,454,941
Total Assigned or Reserved $ 4,079,167
Unassigned $ 3,929,768
General Fund Beg Balance $ 8,008,935
Actual General Fund expenditures for FY
2022-23 were lower than the budgeted
amounts which increased the fund
balance.

Final General fund expenses and
revenues for FY 2022-23 will be identified
in the finalized audit expected by March
1, 2023. Any additional fund balances
will be treated in accordance with the
City’s Budget Reserve Policy.
67 Estimated
General Fund
Balances by
Category
AS OF JUNE 30, 2024
Fund Balance
Assigned FY 23-24
Vehicle Replacement $ 284,215
Bldg Mtnce & Repairs 233,416
Comp Absences 113,061
Equipment Replacement 171,902
CIP Water - ARPA 165,872
CIP Sewer - ARPA 250,000
CIP General Fund - ARPA 405,760
Total Assigned $ 1,624,226
Committed
Emergency Reserve $ 688,105
Contingency Reserve 1,668,436
Undergrounding 98,400
Total Committed $ 2,454,941
Total Assigned or Reserved $ 4,079,167
Unassigned $ 1,313,085
General Fund Estm End Balance $ 5,392,252
68 City of Cloverdale
Online Budget
Book
Transparency Portal
1-FY 2022-24 Budget - Table of Contents
(opengov.com)
69 General Fund
Revenue
70 General Fund Revenue Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
General Fund Revenue FY 23-24 Budget Actual as of 12/31/2023 % of Budget Property Tax $ 2,952,253.00 $ 1,730,450.00 35%
General Taxes 2,717,725.00 946,101.08 35%
Operating Transfers In 1,412,874.00 619,482.75 44%
Charges for Service 110,910.00 108,727.90 98%
Overhead & Administration 1,064,236.00 532,118.00 50%
Miscellaneous Revenues 263,426.00 283,236.82 108%
Intergovernmental Revenue 123,200.00 293,113.97 238%
Licenses and Permits 248,085.00 182,469.06 74%
Fines & Special Assessments 16,000.00 3,190.05 20%
Total General Fund Revenues $ 8,908,709.00 $ 4,698,889.63 53% 71 City of Cloverdale Property Tax Collected
For the period of July – December for Fiscal Years 2019-20; 2020-21; 2021-22; 2022-23 and 2023-24 $1,406,446.24
$1,583,137.22 $1,565,165.00
$1,630,863
$1,730,450
$1,000,000.00
$1,100,000.00
$1,200,000.00
$1,300,000.00
$1,400,000.00
$1,500,000.00
$1,600,000.00
$1,700,000.00
$1,800,000.00
FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 2023-24
72 Other General Fund Revenue Sources
For the period of July – December for Fiscal Years 2019-20; 2020-21; 2021-22; 2022-23 and 2023-24 $-
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$350,000.00
$400,000.00
$450,000.00
$500,000.00
Sales Tax Cannabis Excise Tax Franchise Fees TOT UUT Business License Licenses & Permits 2019-20 2020-21 2021-22 2022-23 2023-24
73 General Fund
Expenditures
74 General Fund Expenditures Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
GF Expenditures by Department FY 23-24 Budget Actual as of 12/31/2023 % of Budget City Administration $ 2,903,948.81 $ 1,311,600.05 55%
Police Protection & Public Safety 5,239,694.62 2,655,201.28 48% Parks & Facilities Maintenance 1,261,188.61 608,855.29 48% Building & Engineering 316,710.06 82,970.66 26%
Planning & Community Development 880,109.43 458,182.97 52% Transfer Out to other funds 385,706.00 192,853.00 50%
Total General Fund Expenditures $ 10,987,357.53 $ 5,309,663.25 48% 75 City of Cloverdale General Fund Expenditures by Type For the period of July – December for Fiscal Year 2023-24 Wages & Benefits Expense,
$2,879,162.00 , 55%
Conference & Training Expense,
$15,696.00
Membership Dues/Subscriptions,
$12,827.00
Operating Expenditures
$230,523.00 , 4%
Repairs and Maintenance,
$35,951.00 , 1%
Contracted Services,
$1,760,035.00 , 34%
Grants and Other Govt Services,
$24,511.00 , 1%
Capital Outlay, $264,535.00 , 5%
Description
Wages & Benefits Expense
Conference & Training Expense
Membership Dues/Subscriptions
Operating Expenditures
Repairs and Maintenance
Contracted Services
Debt Payment Expense
Interest Expense
Grants and Other Govt Services
Capital Outlay
Other Financing Uses
76 General Fund Expenditures by Department
For the period of July – December for Fiscal Year 2023-24 City Administration
$1,311,601
26%
Police Protection & Public Safety
2,655,201
52%
Parks & Facilities Maintenance
608,855
12%
Planning & Community Development
458,183
9%
Building & Engineering
82,971
1%
City Administration
Police Protection & Public Safety
Parks & Facilities Maintenance
Planning & Community
Development
Building & Engineering
77 General Fund Balance Comparison
Audited FY 2016-17 through 2022-23 balance.

Assigned $271,660 Assigned $271,660 Assigned $303,298 Assigned $451,448 Assigned $336,040 Assigned $1,624,226 Assigned $1,624,226 Committed
$1,147,634
Committed
$1,441,317
Committed
$1,624,767
Committed
$1,890,714
Committed
$1,924,679
Committed
$2,454,941
Committed
$2,454,941
Unassigned
$524,616
Unassigned
$1,304,886
Unassigned
$2,416,988
Unassigned
$2,740,266
Unassigned
$3,942,888
Unassigned
$3,870,336
Unassigned
$3,929,768
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Assigned Committed Unassigned
78 Public Works CITY OF CLOVERDALE
FISCAL YEAR 2023-24

MID-YEAR REVIEW
79 Public Works Revenue Sources Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Gas Tax Fund Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Gas Tax $ 272,768.00 $ 113,769.79 42%
SB1 Road Maintenance Rehab 208,184.00 74,801.61 36%
Measure M Streets Sales Tax 85,502.00 26,680.07 31%
Transfers In 295,037.00 9,902.07 3%
Total Revenues $ 861,491.00 $ 225,153.54 26%
80 Public Works Expenditures by Department
Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Public Works Expenditures FY 23-24 Budget Actual as of 12/31/2023 % of Budget Facilities Maintenance (100) $ 177,209.53 $ 101,656.33 57% Streets Maintenance (210) 669,800.08 197,840.60 30%
Storm Drain Maintenance (210) 47,377.81 16,823.11 36%
Cemetery (100) 12,500.00 82.01 1%
Total Public Works Expenditures $ 906,887.42 $ 316,402.05 35% 81 Water Enterprise CITY OF CLOVERDALE
FISCAL YEAR 2023-24

MID-YEAR REVIEW
82 Water
Enterprise
Revenue
83 Water Enterprise Revenue Budget vs Actual
MID- YEAR REPORTING AS OF DECEMBER 31, 2023
Water Enterprise Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Water Charges $ 3,788,000.00 $ 2,106,078.63 56%
Penalties 20,000.00 19,321.32 97%
Other Revenues 26,398.00 11,932.00 45%
Operating Transfers In 167,536.00 80,831.94 48%
Grant Revenue 1,467,500.00 6,487.50 0%
Total Revenues $ 5,469,434.00 $ 2,224,651.39 41%
84 Water Enterprise
Water Usage Charges
For the period of July – December for Fiscal Years 2017-18; 2018-19; 2019-20; 2020-21; 2021-22 ; 2022-23 and 2023-24
1,600,000.00
1,700,000.00
1,800,000.00
1,900,000.00
2,000,000.00
2,100,000.00
2,200,000.00
Charges for Service
FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 85 Water
Enterprise
Expenditures
86 Water Enterprise Expenditures Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Water Enterprise ExpenditureFY 23-24 Budget Actual as of 12/31/2023 % of Budget Debt Service $ 293,913.68 $ 110,962.97 38%
Metering & Revenue 366,200.88 148,683.42 41%
Operations/Distribution 5,929,246.45 791,110.51 13%
Total Water Expenditures $ 6,589,361.01 $ 1,050,756.90 16% 87 City of Cloverdale Water Fund Expenditures by Type
For the period of July – December for Fiscal Years 2023-24 Debt Service
110,963.00 11%
Services &
Supplies
298,732.00
30%
Construction/Vehicle
Capital Outlay/OH
32,196.00 3%
Salaries and
Benefits
571,254.00 56%
88 Sewer
Enterprise
Revenue
89 Sewer Enterprise Revenue Budget vs Actual
MID- YEAR REPORTING AS OF DECEMBER 31, 2023
Sewer Enterprise Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Sewer Charges $ 2,444,200.00 $ 1,208,418.96 49%
Penalties 7,000.00 4,044.90 58%
Interest Income 7,500.00 2,414.16 32%
Operating Transfers In 158,124.00 72,964.62 46%
Total Sewer Revenues $ 2,616,824.00 $ 1,287,842.64 49%
90 Sewer Enterprise Revenue Sources
For the period of July – December for Fiscal Years 2018-19; 2019-20; 2020-21; 2022-23 and 2023-24 $-
$200,000.00
$400,000.00
$600,000.00
$800,000.00
$1,000,000.00
$1,200,000.00
$1,400,000.00
Charges for Services Misc Revenues Interest Income Transfers In 18-19 Actual 19-20 Actual 20-21 Actual YTD 21-22 YTD 22-23 YTD 23-24 91 Sewer
Enterprise
Expenditures
92 Sewer Enterprise Expenditures Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Sewer Enterprise Expenses FY 23-24 Budget Actual as of 12/31/2023 % of Budget Salaries & Benefits $ 1,132,830.51 $ 482,677.22 43%
Services and Supplies 1,029,056.00 263,343.90 26%
Construction/Capital/Transfers
Out/OH/Contingency
432,750.00 0.00 0%
Total Sewer Expenditures $ 2,594,636.51 $ 746,021.12 29% 93 Sewer
Enterprise Fund
Expenditures by
Type
For the period of July – December for
Fiscal Years 2023-24
Salaries & Benefits,
$482,677 , 65%
Services and
Supplies, $263,344 ,
35%
Construction/Capital/Transf
ers Out/OH/Contingency,
$- , 0%
94 Airport Enterprise
CITY OF CLOVERDALE FISCAL YEAR 2023-24 MID-YEAR REVIEW
95 Airport Enterprise Revenue Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Airport Revenues FY 23-24 Budget Actual as of 12/31/2023 % of Budget Grant Revenue $ 237,250.00 $ - 0%
Fuel Sales 71,000.00 28,715.36 40%
Rents & Royalties 57,942.00 27,058.78 47%
Transfers In 38,104.00 701.50 2%
Total Airport Revenues $ 404,296.00 $ 56,475.64 14%
96 Airport Enterprise Expense Budget vs Actual
MID-YEAR REPORTING AS OF DECEMBER 31, 2023
Airport Expenses FY 23-24 Budget Actual as of 12/31/2023 % of Budget Salaries and Benefits $ 13,977.18 $ 4,341.53 31%
Services and Supplies 151,466.00 16,976.45 11%
Capital Improvement/OH 240,000.00 0.00 0%
Total Airport Expenses $ 405,443.18 $ 21,317.98 5%
97 Brief Overview
Revenues are expected to meet or exceed the budgeted amounts for FY 2023-24 Expenses are expected to meet the currently budgeted amounts.

Fund Balances will be updated when audited financials are available. 98 Questions? CITY OF CLOVERDALE
FISCAL YEAR 2023-24

MID-YEAR REVIEW
99 City Council/Successor Agency
Agenda Item Summary Agenda Item: I.2
Meeting Date: February 14, 2024
Agenda Section:

New Business
Staff Contact:

David Kelley, City Manager
Kevin Thompson, Assistant City Manager / Comm. Dev. Dir.

Hector Galvan, Parks Superintendent
Agenda Item Title: Initial Preserve Funding request to Sonoma County Agricultural Preservation and Open Space District for Initial Public Access, Operation and Maintenance Improvements for the Soda Springs Ranch Open Space
________________________________________________________________________________________ Recommended Council Action(s):

The Sonoma County Agricultural Preservation and Open Space District (Ag + Open Space) acquired the Soda Springs Ranch Open Space Preserve property (“the Property”), located immediately west of the City of Cloverdale off Cherry Creek Road due north of Porterfield Creek Open Space Preserve. The primary proposed access point is located on West 2nd Street immediately west of City Park. The property encompassing a total of 208.72 acres of land was acquired by the Ag + Open Space District in August 2023 and subsequently transferred to the City of Cloverdale. Prior to its transfer to the City, Ag + Open Space staff negotiated a conservation easement that requires the Property to be held under a single common ownership, preserves the property’s scenic qualities, and protects the property’s natural resources.

The Conservation Easement requires the property to provide recreational and educational opportunities consistent with protection and preservation of the property’s natural resources. The provisions of the recreation covenant require the property to remain open to the public for recreational and educational purposes in perpetuity. The Conservation Easement sets forth a requirements that a Master Plan be prepared for the property. The approved project structure includes three designated building envelopes as follows: (1) a 0.06-acre Building Envelope near West Second Street, where 5-8 parking spaces may be developed or used by the City for a sediment detention basin; (2) a 1-acre Building Envelope for a picnic area, fitness course, and staging area for the Park and Open Space Preserve; and (3) a 0.8-acre Building Envelope for a ranger residence and visitor center.
________________________________________________________________________________________ Summary:

Ag + Open Space District maintains an Initial Public Access, Operation and Maintenance Fund (IPAOM Fund), which enables the District to provide funds for the “operation and maintenance of land” as follows:
• Operation and maintenance of land includes limited funding for initial public access, operation and maintenance of recreational lands purchased in accordance with this Plan referring to the Board of Directors of the Sonoma County Agricultural Preservation and Open Space District, Resolution No 16-0040 (attachment 5).
100
City Council/Successor Agency Agenda Item Summary
Meeting Date: February 14, 2024

Page 2 of 3 ends

The IPAOM Expenditure Plan adopted by the Ag + Open Space District Board of Directors provides the following guidance regarding funding:

1. Payments to entities acquiring District-protected recreational lands (both lands previously owned in fee by the District and lands protected by a District-held easement), for the purposes of funding operation and maintenance costs that support initial public access;

2. Costs related to resource management and infrastructure maintenance on District-owned recreational lands during the interim land management period prior to property transfer to a receiving recreational entity;

3. Costs to provide interim access or permit programs, public outings and educational programs on District-protected recreational lands not currently open to the general public;

4. Capital improvements to provide initial public access on District-protected recreational lands; Following transfer of the property to the City, the City engaged the assistance of Ken Wells of the Redwood Trails Alliance to assist with development of a Work Plan for Soda Springs Ranch Preserve Initial Improvements (attachment 2-4). The intent of the work plan is to develop a program to facilitate and support Initial Public Access and Operation and Maintenance of the Soda Springs Ranch Open Space Preserve in accordance with the Conservation Easement.

Outlined below is a list of tasks and associated funding request amount necessary to provide public access, implement conservation efforts, and support community engagement for the Soda Springs Open Space Preserve. Proposed improvements are categorized as follows:

1. Trailhead, ADA Access, Ranch Road Closures, Repairs and Restora�on This Task includes street improvements at the 2nd St. entrance to the Preserve, along with closing unnecessary ranch roads and repairs to the remaining roads. This task will close several dead-end roads and double-track spurs, unneeded for Preserve maintenance or recrea�onal uses. Repair work will allow City maintenance vehicles access throughout the Preserve. This ac�on will reduce environmental impacts, neighbors’ concerns, and long-term maintenance requirements. Cost: $714,680

2. Mul�-use Trails. By using the exis�ng ranch roads connected by three carefully located mul�-use trails, a trail system with a variety of mul�ple length loops that include significant visual and landscape features of the Preserve will be efficiently created at minimal cost with limited impacts to the environment. Cost: $79,200

3. Preserve Trail Infrastructure and Ameni�es. This component of the IPAOM work includes gates to assist with site control and opera�onal and maintenance requirements. A parking area is included with ADA accessible parking, along with eleven picnic spots for day use. Cost: $162,000

4. Preserve Management. Ini�al development, opera�on and maintenance of the Preserve requires project management including environmental review (CEQA) and contract management. Support is also needed for various City departments that will have new Preserve-related responsibili�es (Police, Park staff, Park maintenance equipment). Cost: $685,000

5. Foothill Blvd. Frontage Improvements. Design and construct improvements to Foothill Blvd. along its frontage with the Preserve to provide public access. Cost: $550,000 101
City Council/Successor Agency Agenda Item Summary
Meeting Date: February 14, 2024

Page 3 of 3 ends

Total Requested Funding: $2,190,880
The above list of improvements for Soda Springs is the result of staff working closely with trails consultant Ken Wells of the Redwood Trails Alliance. Ken was integral to the Porterfield Creek Open Space and has the requisite background and experience to assist the City. The work tasks outlined above is based on a preliminary assessment conducted to date and is subject to change based on community input being sought through a future community workshop. The proposed funding request is in support of enabling the City to fund initial public access and maintenance and operation of the Soda Spring Ranch Open Space.

Staff recommends the City Council authorize the Mayor to sign a letter (attachment 1) directed to the Ag + Open Space Board of Directors.
________________________________________________________________________________________ Options:

1. Reject the motion;

2. Refer this matter back to the Finance Admin. & Police Subcommittee; or

3. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The Finance Administration & Police Subcommittee reviewed this matter on Monday, February 5th and recommended bringing this to the City Council for consideration. ________________________________________________________________________________________ Budget/Financial Impact:

Staff time.
________________________________________________________________________________________ Attachments:

1. Funding Request Letter

2. Exhibit A - Work Plan

3. Exhibit B - Proposed Trail Map

4. Exhibit C - Proposed Preserve Map

5. IPAOM Resolution 16-0040
102
[Date]
Board of Directors
Sonoma County Agricultural Preserva�on and Open Space District 747 Mendocino Avenue, Suite 100
Santa Rosa, CA, 95401
Subject: Ini�al Public Access, and Opera�ons and Maintenance (IPAOM) Funding Request for Soda Springs Ranch Open Space Preserve
Atn: Board of Directors
I am wri�ng to formally submit a funding request on behalf of the City of Cloverdale consistent with the Sonoma County Agricultural Preserva�on and Open Space District's IPAOM Policy. Our request for the alloca�on of funds is to support the objec�ves outlined for the Soda Springs Ranch Open Space Preserve, ensuring compliance with the IPAOM Policy.

The enclosed report from Redwood Trails Alliance includes a map showing the current ranch roads and ini�al Preserve development plans, along with a work plan, budget and �meline for implementa�on.

The proposed u�liza�on of funds is summarized here, lis�ng the Tasks necessary to provide public access, implement conserva�on efforts, and support community engagement.

1. Trailhead, ADA Access, Ranch Road Closures, Repairs and Restora�on This Task includes street improvements at the 2nd. St. entrance to the Preserve, along with closing unnecessary ranch roads and repairs to the remaining roads. This task will close several dead-end roads and doubletrack spurs, unneeded for Preserve maintenance or recrea�onal uses. Repair work will allow City maintenance vehicles access throughout the Preserve. This ac�on will reduce environmental impacts, neighbors’ concerns, and long-term maintenance requirements. Cost: $714,680

4. Preserve Management. Ini�al development, opera�on and maintenance of the Preserve requires project management including environmental review (CEQA) and contract management. Support is also needed for various City departments that will have new Preserverelated responsibili�es (Police, Park staff, Park maintenance equipment). Cost: $685,000 103
City of Cloverdale Ini�al Public Access, and Opera�ons and Maintenance (IPAOM) Funding Request for Soda Springs Ranch Open Space Preserve

Page 2 ends

___________________________________________________________________________________

5. Foothill Blvd. Frontage Improvements. Design and construct improvements to Foothill Blvd. along its frontage with the Preserve to provide public access. Cost: $550,000 Total Requested Funding: $2,190,880
We are dedicated to adhering to the District's policies and guidelines while ensuring transparent and accountable u�liza�on of allocated funds. Your support in considering our funding request for the Soda Springs Ranch Open Space Preserve would be immensely appreciated, signifying a shared commitment to preserve and enhance the region's invaluable natural resources and community spaces.

Thank you for your �me and considera�on. We eagerly an�cipate the opportunity to discuss this proposal further and collaborate in achieving our mutual objec�ves.

Sincerely,
Todd Lands,
Mayor
Enc.

Work Plan for Soda Springs Ranch Preserve Ini�al Improvements 104
The Redwood Trails Alliance is a 501(c)(3) non-profit, tax ID #94-2882416 CA General Engineering License #1068961
P.O. Box 14483, Santa Rosa, CA 95402 www.trailsalliance.org February 6, 2024
City of Cloverdale
124 North Cloverdale Blvd
Cloverdale, CA 95425
Attention: Hector Galvan, Parks Superintendent & City Arborist Re: Work Plan for Soda Springs Ranch Preserve Initial Improvements Following our discussions and site visits, Redwood Trails Alliance (RTA) has prepared the following information to support the City’s request for IPAOM funding from the SCAPOSD for initial public access to the Soda Springs Ranch Open Space Preserve.

RTA’s initial Preserve planning work included these tasks; (1) map the existing ranch roads and identify closures to reduce environmental impacts and maintenance requirements, while helping transform the ranch roads into a recreational trail system.
(2) create a plan for initial public access to the Preserve with development features and an implementation budget.

The Ranch Road Inventory Map shows the existing ranch roads on the property. The Map identifies several dead-end roads and double-track spurs, unneeded for Preserve maintenance or recreational uses, to be closed to reduce environmental impacts and long-term maintenance requirements. The closures involve creating barriers to public access and modifying the closed roads to enhance natural restoration.

To provide public access to the Preserve, the attached Initial Preserve Development Plan Map (with a QR code to download digital versions of the data) includes the entrance gates, parking, multi-use trails, and picnic spots necessary to make the Preserve available for public recreational use.

By using the existing ranch roads connected by three carefully located multi-use trails, a recreational trail system with a variety of multiple length loops that include significant visual and landscape features of the Preserve can be created at minimal cost and impact to the landscape.
2021
Board of
Directors
Ryan Gregory,
President
Jonathan Coe,
Vice-President
Adam Havner,
Secretary
Todd Lindemann,
Treasurer
Andrew Brooks
Sky Matula
Doug McKenzie
Jason Riehl
Executive Director
Deb St.Cyr
Trails Director
Ken Wells
Field Director
Tony Cale
2024
Board of
Directors
Ryan Gregory,
President
Jason Riehl,
Vice-President
Adam Havner,
Secretary
Jonathan Coe,
Treasurer
Stirling Greenwalt
Todd Lindemann
Sky Matula
Lauren Mulhern
Jessica Regala Paran
Greg Pitts
Executive Director
Deb St.Cyr
Trails Director
Ken Wells
Field Director
Tony Cale
105
The Redwood Trails Alliance is a 501(c)(3) non-profit, tax ID #94-2882416 CA General Engineering License #1068961
P.O. Box 14483, Santa Rosa, CA 95402 www.trailsalliance.org Page Two - Soda Springs Ranch Preserve Initial Improvements The Initial Preserve Development Plan includes gates to assist with site control and operational and maintenance requirements. A parking area is included with ADA accessible parking, along with picnic tables at 11 sites on graded locations throughout the Preserve at viewpoints identified on the Initial Preserve Development Plan Map.

Initial development, operation and maintenance of the Preserve requires project management for the initial Preserve development tasks including environmental reviews and contract management. Support is also needed for various City departments that will have new Preserverelated responsibilities (Police, Park staff, Park maintenance equipment).

With approval of SCAPOSD IPAOM funding, the timeline for these Tasks starts with community meetings to get input on the Preserve improvements, followed with CEQA review of the initial Preserve access plan. After CEQA review, the physical improvements to the Preserve will begin, and are expected to take about 6 months. The initial Preserve Management Task support is planned to last for 3 years.

The costs and timeline for these tasks are shown in the following table.

Soda Springs Ranch Preserve IPAOM Work Plan Budget
Task Budget Description Timeline*
Trailhead, ADA Access,
Ranch Road Closures,
Repairs and Restoration
$714,680 Close unnecessary ranch roads, repair and
restoration of remaining roads, 2nd St.
entrance improvements.
6 months
Multi-use Trails $79,200 Build three multiuse trails. 1 month Preserve Trail
Infrastructure and
Amenities
$162,000 Parking lot, gates, fencing, signs,
installation of 11 picnic sites.
3 months
Preserve Management $685,000 Project management, permits, community engagement, preserve equipment and tools.
3 years
Foothill Blvd. Frontage
Improvements
$550,000 Foothill Blvd. entrance improvements. 3 months Total $2,190,880
*Time necessary to perform that Task
Thank you for the opportunity to assist the City of Cloverdale with bringing a new park to the community.

Ken Wells, Trails Director
[email protected]
106
107
108
THE WITH IN INSTRUMENT IS A

CORRECT COPY OF THE ORIGINAL
ON FILE IN TH IS OFFICE
ATIEST: FEB 03 2016
Item Number: 27 ~~~~~~~~~
Date: February 2, 2016 Resolution Number: 16-0040
4/5 Vote Required
Resolution of the Board of Directors of the Sonoma County Agricultural Preservation and Open Space District, Updating the District's Initial Public Access, Operation and Maintenance Policy
Whereas, in November of 2006, the voters of Sonoma County approved Measure F (Sonoma County Open Space, Clean Water, and Farmland Protection Measure) extending the District's funding for an additional twenty years. Measure F included an Expenditure Plan, which governs the District's expenditure of tax revenues, and which became effective upon voter approval ("2006 Expenditure Plan"); and Whereas, the Expenditure Plan authorized the use of sales tax revenues towards the protection of five listed open space designations:

1. Community separators and greenbelts;

2. Scenic landscape units and scenic corridors;

3. Agriculturally productive lands;

4. Biotic habitat areas, riparian corridors; and other areas of biotic Significance; and

5. Other open space projects; and
Whereas, the Expenditure Plan provi,des that the protection of these agricultural lands and open space "will be accomplished primarily through the purchase of development rights from willing sellers" and may include the purchase of "fee interests for outdoor public recreation where the public use would not be inconsistent with the open space designations ... "; and
Whereas, in its Paragraph 6, the Expenditure Plan also allows for funding towards "operation and maintenance of land":
"Operation and maintenance of land includes limited funding for initial public access, operation and maintenance of recreational lands purchased in accordance with this Plan. No more than 10 percent of total revenues generated over the life of the Measure shall be made available for operation and maintenance purposes."; and Whereas, in 2007, the Board adopted Resolution No. 07-0666, which approved a policy 109 Resolution #16-0040
Date: February 2, 2016

Page 2 ends

proposed by the previous General Manager for budgeting funds under Paragraph 6 for operation and maintenance; and
Whereas, pursuant to Resolution No. 07-0666, the District established an Initial Public Access, Operation and Maintenance Fund (IPAOM Fund), which continues to be maintained by the District and expended in accordance with the approved policy, as subsequently amended; and
Whereas, Resolution No. 07-0666 directed the General Manager to periodically review the policy and recommend any needed changes arising from changed circumstances; and
Whereas, in 2013, the General Manager reviewed the policy and recommended certain clarifications, which the Board approved through its adoption of Resolution 13-0410, thereby setting forth additional details regarding eligible expenditures under Paragraph 6 of the Expenditure Plan; and
Whereas, the General Manager has now recommended that Resolutions No. 07-0666 and 13-0410 be updated and replaced in order to consolidate and further clarify the District's policy on the expenditure of funds for initial public access and operations and maintenance (IPAOM Policy); and
Whereas, as it did in 2013, this Board finds that the plain language of Paragraph 6 of the 2006 Expenditure Plan authorizes the following expenditures of tax revenues:

3. Costs to provide interim access or permit programs, public outings and educational programs on District-protected recreational lands not currently open to the general public;

4. Capital improvements to provide initial public access on District-protected recreational lands; and
Whereas, as it did in 2013, this Board further finds that Paragraph 6 also authorizes expenditures for District staff and legal costs related to all of the above; and Whereas, to preserve open space and ensure fiscal responsibility, the District supports a low-impact, low-cost approach to recreational improvements and operations, providing safe and high quality recreational opportunities on District-protected recreational lands in a manner consistent with preservation of natural resources, scenic and agricultural values where identified for a particular property; and
110
Resolution #16-0040
Date: February 2, 2016

Page 3 ends

Whereas, limiting District funding of recreational improvements to those that are necessary to provide initial public access (including the cost of preliminary planning for and the initial operation and maintenance of those improvements), will help to minimize the impact to the environment and reduce long term maintenance and operational costs. This approach also allows for prudent use of revenues over the life of the Measure F; and
Whereas, Paragraph 6 was intended to provide limited expenditures to assist in "jump starting" some level of initial public access and land maintenance on recreational lands purchased with Measure F funds, and was not intended to fund on-going park operations.

Now, therefore, be it resolved that with respect to expenditures of Measure F sales tax revenues under Paragraph 6 of the 2006 Expenditure Plan, the policy ofthe District shall be as follows:

A. Eligible Expenditures
The following expenditures shall be eligible for reimbursement under Paragraph 6 of the Expenditure Plan, in accordance with the provisions of this policy. All such expenditures shall be subject to and included within the 10 percent cap on operations and maintenance expenditures established by Paragraph 6. All such expenditures shall be subject to annual review and audit.

1. Payments to Recreational Partners
Payments to entities acquiring a District-protected recreational land, for the purposes of funding operation and maintenance costs that support initial public access. These payments may be for a period not to exceed three years from the date of acquisition by the receiving entity, unless extraordinary circumstances can be demonstrated. Payments shall be made on a reimbursement basis pursuant to a written agreement between the District and the owner of the recreational land and approved by District Counsel. The written agreement shall include an approved workplan and shall be consistent with the terms of a conservation easement held by the District, and to the provisions of a recreational covenant, if required.

2. Recreational Lands Management Costs
Expenditures related to resource management and infrastructure maintenance on District-owned lands intended for recreational use, including District staff and consultant time, materials and supplies, and legal costs.

3. Interim Access, Permit, and Outings Costs
Expenditures to provide interim access or permit programs, public outings, and educational programs on District-protected recreational lands protected by the 111
Resolution #16-0040
Date: February 2, 2016

Page 4 ends

District but not currently open to the general public, including District staff and consultant time, materials and supplies, and legal costs.

4. Capital Improvements
Expenditures for capital improvements, including District staff and consultant time, materials and supplies, and legal costs, and/or payments to recreational entities acquiring District-protected recreational land, where those improvements are necessary for initial public access. Where IPAOM funds are provided to another entity, the expenditure is subject to the same requirements outlined above for Payments to Recreational Partners.

B. Administration

1. Budget Process
As part of the District's budgeting process, the General Manager shall recommend an allocation for the IPAOM Fund to allow for reimbursement to recreational partners and the District, for qualified expenditures as defined below, within the cumulative 10 percent cap of the Measure F sales tax revenue received to date. IPAOM funding proposals from entities other than the District will be reviewed by the Fiscal Oversight Commission and approved by the Board of Directors prior to reimbursement. District expenditures of IPAOM funds will be reviewed by the Fiscal Oversight Commission on an annual basis, as described below.

2. Qualified Expenditures
Qualified expenditures include necessary improvements and operational costs that facilitate safe initial public access while protecting conservation values. Examples of necessary improvements include basic recreational amenities such as natural surface multi-use trails, unpaved parking areas, fencing, gates, related signage, and portable, temporary, or permanent restroom facilities. District contribution towards restroom facilities is capped at Twenty-Five Thousand Dollars ($25,000) per site. Costs of preliminary planning for, and operation and maintenance of, necessary improvements are included. Costs associated with obtaining necessary regulatory approvals and access agreements are also included. Costs of providing universal access opportunities may be included as part of initial public access where appropriate and in accordance with law.

Qualified expenditures do not include off-site road work or major internal road work (turn lanes, ingress road upgrades or realignments}, major water or sewer infrastructure improvements, overnight accommodations (huts, hotels, yurts, cabins, tent pads), or more developed recreational amenities (play structures, covered picnic areas). On occasion, there may be extraordinary circumstances that would justify a contribution towards improvements that are otherwise not included in this policy but are necessary to provide initial public access. These may be approved on a case-by-case basis by the 112
Resolution #16-0040
Date: February 2, 2016

Page 5 ends

Board of Directors after staff recommendation and Fiscal Oversight Commission review.

The intent of this policy is for IPAOM funds to be used for qualified expenses.

3. Annual Review
Reimbursements from the IPAOM Fund to the District and to other entities will be reviewed at the end of each fiscal year by the Fiscal Oversight Commission, in accordance with Sonoma County Board of Supervisors Resolution 10-0832, to confirm that expenditures are consistent with the Expenditure Plan.

4. Cap on Total Expenditures
Total allocations for initial public access, operation and maintenance shall not, cumulatively, exceed 10 percent of the special tax revenues of the District to the date of the allocation.

5. Reallocation of Funds
Funds deposited into the District's IPAOM Fund are not irrevocably committed. The Board of Directors retains the authority to re-allocate funds from the IPAOM Fund for other purposes eligible under Measure Fas it deems appropriate; and Be it further resolved that, the General Manager is directed to periodically review this policy and recommend any changes arising from changed circumstances; and Be it further resolved that this Resolution supersedes and replaces both Resolution No. 07 0666 and Resolution No. 13-041.

Directors:

Gorin: Aye Rabbitt: Aye Zane: Aye Gore: Aye Carrillo: Aye Ayes: 5 Noes: 0 Absent: O Abstain: O
So Ordered.
113
From: Rose Opatz
To: David Kelley; Gus Wolter - Council; Todd Lands
Cc: Kevin Thompson; Hector Galvan; Michael Maloney
Subject: Re: City Council meeting on February 14th regarding a letter addressed to the Board of Directors of the Sonoma County Agricultural Open Space District
Date: Friday, February 09, 2024 8:05:56 AM
Attachments: image001.jpg
Thank-you, David Kelley and City Council members, for this information.

As you know, my concern is the new parking available for future park attendees on West Second Street. I live 2 houses away from that entrance and do not want park overflow in front of my house every day---.and night should park attendees decide to park their RV's and stay. I have already had someone in an RV going into my front yard and using my water hose for something concerning their RV.

Trash is another concern as there is always trash left on Zanzi's vacant property as well as in front of our houses near the park entrance. I have picked up multiple items left by people parking in this area.

As you also know, when any event is held at City Park--private parties, cornhole tournaments, baseball games, etc. the street is overcrowded with cars which already overflow onto Zanzi's private vacant lot across the street from me. Private property signs posted on this lot do nothing to deter vehicles. Cars also end up parking around the corner on North Foothill Blvd. which is a dead end street. There have been times when the Recology trucks can't get through due to issues.

You already have available paved street parking on the south side of Zanzi's property off Merlot Avenue. Where are the large RV's going to park? Certainly not in front of my house or I will be calling you directly.

I have spoken with Hector and Gus previously on this issue and they are both well aware of the parking issue. Thank-you, Hector and Gus, for your time and consideration on this matter.

I am not against the new park but it needs to be done right and not by cutting corners on items like public parking. I believe as, Cloverdale residents, that my neighbors concerns should be considered instead of how to get this done quickly and cheaply, without careful planning. Once this park is complete, it is forever, and thoughtful planning is imperative for the future of Cloverdale and it's local citizens.

I am very appreciative of your email keeping me aware of the progression on this matter. I hope you will consider the issues that I have set forth.

Respectfully,
Rose Opatz
On 02/08/2024 4:49 PM PST David Kelley <[email protected]> wrote:

Hi Ms. Opatz,
At the February 14th City Council meeting, the Council will be considering authorizing a letter addressed to the Board of Directors of the Sonoma County Agricultural Open Space District requesting funding for the Soda Springs (Lyda) Ranch Property. Please find attached a copy of the City Council Agenda for the meeting.
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Here are the links to the agenda report and attachments for the agenda item regarding the Soda Springs (Lyda) Ranch Property:

Agenda Report
Funding Request Letter
Work Plan
Proposed Trail Map
The Council meeting will be held at the Performing Arts Center. The meeting is scheduled to start at 6:00 pm. You are welcome to attend the meeting and/or submit written comments regarding the agenda item.

Thank you,
David
David J. Kelley | City Manager
City of Cloverdale
124 N. Cloverdale Blvd.

Cloverdale, CA 95425th
(707) 894-1710 | www.cloverdale.net
115
Sonoma County Agricultural
Preservation and Open Space District
Funding Request
Cloverdale City Council
2/14/24
116
Team
• David Kelley, City Manager
• Kevin Thompson, Assistant City Manager / Comm. Dev. Dir. • Hector Galvan, Parks Superintendent
• Ken Wells of the Redwood Trails Alliance
117
Background
• The Sonoma County Agricultural
Preservation and Open Space
District (Ag + Open Space)
acquired the Soda Springs Ranch
Open Space Preserve property.
208 Acres
• The Conservation Easement sets
forth a requirements that a
Master Plan be prepared for the
property.
118
Proposed Improvements
119

1. Trailhead, ADA Access, Ranch Road Closures, Repairs and Restoration This Task includes street improvements at the 2nd St. entrance to the Preserve, along with closing unnecessary ranch roads and repairs to the remaining roads. This task will close several dead-end roads and double-track spurs, unneeded for Preserve maintenance or recreational uses. Repair work will allow City maintenance vehicles access throughout the Preserve. This action will reduce environmental impacts, neighbors’ concerns, and long-term maintenance requirements.

Cost: $714,680
Frontage
Improvement
120

2. Multi
-use Trails
By using the
existing ranch roads connected
by three carefully located
multi-use trails, a trail system
with a variety of multiple
length loops that include
significant visual and landscape
features of the Preserve will
be efficiently created at
minimal cost with limited
impacts to the environment.

Cost: $79,200
121

3. Preserve Trail
Infrastructure and
Amenities
This component of the IPAOM
work includes gates to assist
with site control and
operational and maintenance
requirements. A parking area is
included with ADA accessible
parking, along with eleven
picnic spots for day use.

Cost: $162,000
Gates
Parking
122

4. Preserve Management
Initial development, operation and maintenance of the Preserve requires project management including environmental review (CEQA) and contract management. Support is also needed for various City departments that will have new Preserve-related responsibilities (Police, Park staff, Park maintenance equipment).

Cost: $685,000
Potential Staff Help (2 part time)
123

5. Foothill Blvd. Frontage
Improvements
Design and construct improvements to
Foothill Blvd. along its frontage with the
Preserve to provide public access.

Cost: $550,000
Total Requested Funding: $2,190,880
Frontage
Improvement
124
Recommendation / Next Steps
Community Meeting
Recommended Council Action(s):

Meeting Date:

I.3
February 14, 2023
Agenda Section:

New Business
Staff Contact:

Alex Mog, City Attorney’s Office
Agenda Item Title:

Proposed Mobile Home Rent Control Ordinance
________________________________________________________________________________________ Recommended Council Action:

Provide Direction to Staff on New Mobile Home Rent Control Ordinance ________________________________________________________________________________________ Background:

Cloverdale Municipal Code Chapter 5.36, Rent Control In Mobile Home Parks, establishes a regulatory scheme for rent increases in mobile home parks located within the City. The Ordinance was adopted in 1986 but has not been enforced or followed in many years. Staff searched City records going back to at least 2000 but have been unable to determine why or when the ordinance stopped being enforced or followed. Many elements of Chapter 5.36 are unenforceable or otherwise out-of-date.

The United States Supreme Court and California Supreme Court have held that rent stabilization (commonly referred to as rent control) is a proper exercise of a local government’s police power if it is calculated to eliminate excessive rents, as long as it provides landlords with just and reasonable returns on their property. Rent control ordinances must provide a mechanism for ensuring landlords receive a “just and reasonable” return on their property. A “just and reasonable” return is one that is “sufficiently high to encourage and reward efficient management, discourage the flight of capital, maintain adequate services, and enable [landlords] to maintain and support their credit status.”1 Mobile home parks differ significantly from traditional residential units. In general, mobile home park residents own the mobile home in which they live. Mobile home park residents pay space rent to the park owners in order to locate their mobile home in a space within the park. The term “mobile home” is largely a misnomer since it is very difficult to move or relocate a mobile home once it has been installed in a specific location. This can make mobile home park residents especially sensitive to rent increases, since moving to a different location may require them to abandon the mobile home they previously purchased, unless they can find a new buyer. In addition, the value of the mobile home depends largely on the amount of the rent for the mobile home space on which it is located.

Sonoma County has a rent control ordinance that applies to mobile home parks within unincorporated areas of the County. Similarly, the cities of Cotati, Santa Rosa, Sebastopol, and Sonoma, as well as the Town of Windsor, have mobile home rent control ordinances within their jurisdictions. 1 See Carson Harbor Village, Ltd. v. City of Carson Mobilehome Park Rental Review Board (1999) 70 Cal.App.4th 281, 288-289; MHC Operating Limited Partnership v. City of San Jose (2003) 106 Cal.App.4th 204, 220.
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City Council Agenda Item Summary
Meeting Date: February 14, 2024

Page 2 of 5 ends

The City will be responsible for the cost of administering the Mobile Home Rent Control Ordinance. Those costs can range widely, from nominal to significant, depending on how proactively the City will enforce the ordinance and how frequently park owners request a “just and reasonable” return. The City may recover the costs of administrating the ordinance by charging park owners a fee. However, the State law gives park owners the right to pass along 50% of such fees to residents.

The Finance, Administration, and Police Subcommittee previously provided direction to the City Attorney’s Office to prepare a new mobile home rent control ordinance. The new ordinance will repeal the existing Municipal Code Chapter 5.36 and replace it in its entirety with a new ordinance. The City Attorney’s office has almost completed the drafting of the new ordinance. Mobile home rent control ordinances can be long and complicated. For example, Sonoma County’s ordinance is 17 pages, and Santa Rosa’s ordinance is 16 pages. The ordinances are long because they must have very specific definitions and procedures to ensure that both resident’s and park owners’ rights are protected. However, there are usually only a handful of specific topics that elicit feedback and attention from the community. Accordingly, the City Attorney’s Office is seeking direction from the City Council on those specific issues before a draft is publicly released.

This item was presented to the Finance, Administration, and Police Subcommittee for feedback and direction on February 5. The direction from the Subcommittee is summarized below. ________________________________________________________________________________________ Summary:

The City Attorney’s Office is seeking direction from the City Council on the following issues regarding mobile home rent control.

1. Allowable Rent Increase.

The most important and widely known element of a rent control ordinance is the allowable rent increase.

This is the amount a park owner may raise the space rent annually without obtaining special authorization.

In most jurisdictions, the allowable rent increase is tied to the annual percentage change in the consumer price index (“CPI”). Sometimes, the allowable rent increase is a percentage of CPI or contains a cap (for example, the allowable rent increase might be 75% of CPI, up to a cap of 5%). As a result of recent high inflation, many jurisdictions in Sonoma County recently decreased their allowable rent increase. For reference, below is a table showing the allowed rent increases in Sonoma County:2

Agency Rent Increase Cap
Petaluma 4% or 70% of CPI, whichever is less
Santa Rosa 4% or 70% of CPI, whichever is less
Windsor 4% or 75% of CPI, whichever is less
Sebastopol 3% or 75% of CPI, whichever is less
Rohnert Park 4% or one-half of one percent less than the percentage increase in the CPI, whichever is less
Sonoma County 4% or 70% of CPI, whichever is less
Cotati 6% or 100% CPI, whichever is less
Sonoma 80% of CPI
2 This information if from a report presented to the Board of Supervisors on October 24, 2023 127
City Council Agenda Item Summary
Meeting Date: February 14, 2024

Page 3 of 5 ends

Subcommittee Recommendation: The Subcommittee recommended that the allowable rent increase be limited to 3% or 75% of CPI, whichever is less.

2. Vacancy Control
If a rent control ordinance includes vacancy control, the park owner is prohibited from increasing the rent, or limited in how much the rent can be increased, when a vacancy occurs in a mobile home space. While California law prohibits vacancy control in traditional residential units, it is allowed for mobile home spaces.

There are different options for vacancy control:
• No vacancy control
Park owners may freely raise the rent anytime a new resident rents a mobile home space • Vacancy control for in-place transfers only
New residents may occupy a space either by purchasing a mobile home from an existing resident who is moving, or by moving into a vacant space. Some cities have vacancy control only if new residents are occupying a mobile home already in the park. • Vacancy control following evictions
Some cities have vacancy control only for vacancies that occur following an eviction for nonpayment of rent in order to discourage evictions of mobile home residents • Limited vacancy control
Rather than prohibiting any rent increases when a vacancy occurs, the City could allow rents to be increased by an amount greater than the otherwise allowable rent increase.

This could be a flat percentage (like 10%) or could be based on the existing rents in the park (i.e., the new rent may not be more than the 80th percentile of rents in the park).

Accordingly, to a report presented to Board of Supervisors, a few cities have vacancy control for in-place transfers only, with rent increases limited to between 5-15%. No other jurisdiction in Sonoma County has any form of vacancy control. The purpose of rent control is usually to ensure that existing residents are not priced out and can remain in their homes. Vacancy control does not further this purpose, since it applies when a vacancy occurs. In contrast, vacancy control can potentially help maintain mobile homes as an affordable housing option by keeping space rents low in parks. However, there is a potential that restricting space rents from increasing following a vacancy simply increases the cost of purchasing the mobile homes on those spaces.

Subcommittee Recommendation: There was significant discussion about this item at the Subcommittee.

One issue the Subcommittee considered was whether allowing park owners to increase the rent for new residents would decrease the likelihood of park owners seeking a rent increase to obtain a just and reasonable return, which would be applicable to all residents of the park. Ultimately, the Subcommittee recommend that no rent increase be permitted when a new resident moves into an existing mobile home occupying a space in the park or following an eviction. The Subcommittee recommended that a rent increase of 10% be permitted when a new mobile home is moved onto a space following a vacancy. 128
City Council Agenda Item Summary
Meeting Date: February 14, 2024

Page 4 of 5 ends

3. Rent Review Body
As discussed above, park owners are entitled to a just and reasonable return. If the standard allowable rent increase does not allow park owners to receive a just and reasonable return, they must be able to apply for an additional increase. The entity reviewing that application will review financial information to determine whether an additional rent increase is necessary for the park owner to receive a just and reasonable return.

Many jurisdictions in Sonoma County have adopted a process whereby park owners notify the residents of the proposed special rent increase, and then have a mandatory meeting with residents to provide them with information regarding the rent increase. Residents then have a period of time to submit a petition objecting to the rent increase. If a sufficient percentage of residents sign the petition, there is an arbitration hearing before an arbitrator appointed by the Director of the Sonoma County Community Development Commission. The arbitrator will hold a hearing and issue a binding decision as to whether an additional rent increase is authorized in order for the park owner to obtain a just and reasonable return.

There are two common alternative approaches. The first is for the City Manager to appoint a neutral hearing officer to hold a hearing and decide on a request for the rent increase. There are a number of individuals who specialize in these types of procedures who could be selected. The second alternative approach is for the City Council to appoint a board responsible for hearing these matters as they arise.

Some big cities, with large professional staffs, take this approach. However, it is not recommended for Cloverdale because, without professional staff to assist, it can be difficult for board members to sort through and understand the substantial financial records and information that are usually the basis of these cases.

Subcommittee Recommendation: The Subcommittee generally recommended using the process overseen by the Sonoma County Community Development Commission. However, the Subcommittee wanted more information regarding the cost of that process versus other options. Additionally, the Subcommittee wanted to know if using the Sonoma County Community Development Commission would require the parties to travel to Santa Rosa, or whether proceedings could take place in Cloverdale. Staff has not secured answers to these questions at the time of agenda publishing, but hopes to obtain that information soon.

4. Date for Determination of Base Rent
The City must also determine the date that will be used for establishing the base rent. The base rent in the amount that the park owner may charge after the ordinance takes effect, until the next annual allowable rent increase is implemented.

The base rent can be the rent in place on the date the ordinance takes effect. However, because the process for adopting the ordinance may take months, this can lead to park owners significantly increasing rents before the ordinance is adopted. This has the impact of largely negating the purpose of the ordinance.
129
City Council Agenda Item Summary
Meeting Date: February 14, 2024

Page 5 of 5 ends

For this reason, most cities “backdate” the date for determining the base rent. For example, the City might determine that the base rent shall be the rent amount in effect on January 1, 2024. If the base rent date is earlier than the effective date of the ordinance, park owners are required to reverse any rent increases that occurred in the interim on a prospective basis. However, park owners are not required to refund the increased rent they collected during that intervening time period.

Subcommittee Recommendation: The Subcommittee recommended using January 1, 2024, as the date for determining base rent, with the caveat that the date may need to be adjusted if adoptions of the ordinance is significantly delayed.

5. Land Use Protections
In addition to adopting a mobile home rent control ordinance, the City may make changes to its Zoning Code in order to protect mobile home residents. The primary potential land use protection is a zoning overlay district, which would prohibit existing mobile home parks from being used for any other use, thus eliminating the incentive for park owners to close the park and redevelop. The land use ordinance can also contain requirements park owners must satisfy when closing a park.

Because any change to the Zoning Code must first be considered by the Planning Commission, if the Council desires to consider such an ordinance, staff recommends that it be considered separately from the rent control ordinance, so as not to delay adoption of that ordinance.

Subcommittee Recommendation: The Subcommittee recommended that the City Attorney’s Office move forward with separately drafting an ordinance amending the Zoning Code to enact additional protections for mobile home owners.

Based on direction from the City Council on the issues above, the City Attorney’s Office will finalize the draft ordinance. That ordinance will be brought back to the City Council for introduction and a first reading in March. When the item is brought to the City Council, notice of the meeting will be provided to both the residents and owners of the mobile home parks in the City. ________________________________________________________________________________________ Options:

1. Provide direction to staff, and instruct a draft ordinance to be submitted to the Council for consideration;

2. Direct staff to not move forward with a draft ordinance; or

4. Provide alternative direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:

Staff time.
________________________________________________________________________________________ Attachments:

None
130
From: [email protected] <[email protected]> Sent: Tuesday, February 6, 2024 4:25 PM
To: Todd Lands <[email protected]>; Gus Wolter <[email protected]>; Melanie Bagby <[email protected]>; Brian Wheeler <[email protected]>; Marjorie Morgenstern <[email protected]>
Cc: David Kelley <[email protected]>; Kevin Thompson <[email protected]> Subject: Cloverdale Mobile Home Rent Control Ordinance
Dear Mayor, Councilmembers and City Manager,
I write to encourage passage of a Mobile Home Ordinance that will safeguard the rights of residents within Cloverdale’s Mobile Home parks as well as affording them protection against extraordinary rent increases.

Mobile homes represent the most affordable form of shelter for people with modest incomes, especially elderly persons living on fixed incomes. More than ½ of mobile home park residents are over 65, and 70% are low income.

Mobile homes are not mobile. They can cost over $10,000 to move, and the lack of vacant mobile home park slots leaves residents with few options when faced with a large rent increase. A mobile home rent control ordinance will provide stability and predictability for some of Cloverdale’s most vulnerable.

At a minimum, I believe the ordinance should:

1. Cap allowable rent increases to no more than 3% per year or 70% of the CPI, whichever is less;

2. Place vacancy controls of no more than 10% for in-place transfers (new residents occupying a mobile home already in the park);

3. Place vacancy controls of no more than 10% following an eviction;

4. Apply the ordinance to all vehicle structures regardless of whether they meet the official definition of a ‘mobile home’;

5. Not allow a change of use of any mobile home park for 5 years following the sale of the property
131
I believe Cloverdale’s Ordinance should be similar to the one adopted by Sebastopol. Sebastopol provides a (state mandated) means for park owners to seek rent increases beyond the amount allowed annually where circumstances justify a larger increase. The residents are provided with notice of their rights to request a hearing which is automatic when the increase sought is 10% or more.

I believe there should be no limit on a park owner’s right to increase the rent on a vacant trailer park space for several reasons. First, if a park owner can charge market rates on a vacant space, that will assist in keeping costs lower for existing tenants. In addition, limiting rent increases on vacant spaces would burden the City by requiring that a register of rents be kept for all mobile home spaces. I believe that vacancies which follow an eviction should be limited to no more than 10%. This will help ensure that park owners don’t use evictions as a means of eluding rent control.

I understand that many California mobile home park residents have seen rent increases of up to 100% because the vehicle they have installed on their slot is an RV or other vehicle that doesn’t meet the legal definition of a ‘mobile home.’ I believe that any vehicle structure that is situated on the mobile home space should be protected regardless of it’s legal classification. I would encourage the City to adopt an exception like the one contained in §9.28.240 of Sebastopol’s Ordinance.

Last year, the residents of the Gerdes Apartments and Trailer Court were given eviction notices just days after the property had been sold, with the new owners indicating they were closing the Rockwell mobile home park. I believe that, if you don’t want to operate a mobile home park, you shouldn’t buy one! I would like to see the Ordinance include a provision that prohibits a park from being closed for at least 5 years following a change in ownership. This could also be accomplished by the City adopting additional land use controls for mobile home parks.

Cloverdale’s current Mobile Home Rent Control Ordinance calls for the creation of a Board to fix and revise rents, to investigate, hold hearings and pass upon petitions for rent adjustments. While this might work in a big city, it is not practical for Cloverdale. Instead, I would urge the council to adopt a rent dispute resolution similar to the one in Sebastopol (§9.28.070) which uses the Sonoma County Community Development Commission to assign arbitrators to hear petitions. Park owners seeking an increase of 10% or more must justify the need for the increase before a hearing officer, and tenants may request a hearing where the increase is more than the allowable amount but less than 10%.

Thank you for your consideration of this matter, and I urge you to take action to help preserve affordable housing in Cloverdale.

Daniel Frankston
132
133
134
Mobile Home Rent
Control Ordinance
Alex Mog, City Attorney’s Office
February 14, 2024
135
Background
 Cloverdale Municipal Code Chapter 5.36 establishes
rent control in mobile home parks.
 The Ordinance was adopted in 1986 but has not been
enforced or followed in many years (or perhaps ever).
 Many elements of Chapter 5.36 are unenforceable or
otherwise out-of-date.
 Finance, Administration, and Police Subcommittee
provided direction to staff to prepare a new ordinance. 136
Legal Framework
 Rent Control is a proper exercise of a local government’s police power.
 Ordinances must provide a mechanism for ensuring
landlords receive a “just and reasonable” return on their property.
 A return that is “sufficiently high to encourage and reward efficient management, discourage the flight of capital, maintain adequate services, and enable [landlords] to
maintain and support their credit status.”
137
Mobile Home Parks
 Differ significantly from traditional residential units.  Parks in Cloverdale:
7 Palms Mobile Home Park (42 Cherry Creek Rd.)
Cloverdale MH/RV Park (127 Railroad)
Briarwood Park (920 S Cloverdale Blvd.)
138
Direction from Council
 Allowable Rent Increase
 Vacancy Control
 Rent Review Body
 Base Rent Date
 Land Use Controls
139
Allowable Rent Increase
Agency Rent Increase Cap
Petaluma 4% or 70% of CPI, whichever is less
Santa Rosa 4% or 70% of CPI, whichever is less
Windsor 4% or 75% of CPI, whichever is less
Sebastopol 3% or 75% of CPI, whichever is less
Rohnert Park 4% or one-half of one percent less than the percentage increase in the CPI, whichever is less
Sonoma County 4% or 70% of CPI, whichever is less
Cotati 6% or 100% CPI, whichever is less
Sonoma 80% of CPI
Recommendation 3% or 75% of CPI, whichever is less
140
Vacancy Control
 No vacancy control
 Vacancy control for in-place transfers only
 Vacancy control following evictions
 Limited vacancy control
 Recommendation:
No rent increase for in-place transfers or following
an eviction.
Rent increase of 10% following a space vacancy.
141
Rent Review Board
 Sonoma County Community Development Commission
Arbitrator
 Neutral Independent Hearing Officer Appointed by City Manager
 City Board
 Recommendation:
Pursue Use of Sonoma County CDC
142
Base Rent Date
 Base rent is the amount that the park owner may
charge after the ordinance takes effect.
If the base rent date is earlier than the effective date of the ordinance, park owners are required to reverse any
rent increases that occurred in the interim on a
prospective basis.
Recommendation:
January 1, 2024
143
Land Use Controls
City can pursue other protections through the Zoning
Code:
Special Zoning Overlay District
Requires Planning Commission Review
Staff recommends this be pursued separately from Rent
Control Ordinance
144
Questions?
Q&A?
145

Cloverdale City CouncilFebruary 14, 2024

Cloverdale City Council
February 14, 2024