Minutes — Cloverdale City Council, February 28, 2024

City Council Minutes - February 28, 2024 - Page 1 of 4
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 28, 2024
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:01 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter A.4 Conflict of Interest Declaration
None.

A.5 Agenda Review (Changes and/or Deletions)
None
B. PUBLIC COMMENTS
None.

C. COMMUNICATIONS
None.

D. STUDENT LIAISON REPORT
Student Liaison provided a written report, Mayor Lands read it in her absence.

E. PROCLAMATIONS
None
At the request of Staff, Mayor Lands rearranged the agenda to see Item F after Item H.1 City Council Minutes - February 28, 2024 - Page 2 of 4
F. PRESENTATIONS
F.1 Promotional Position Introduction - Sergeant and Oath of Office Chief Parker recognized Sergeant Camara. Sergeant Camara received the Oath of Office.

F.2 Promotional Assignment Introduction – Detective
Chief Parker recognized Officer Vanoni.

F.3 Promotional Assignment Introduction - School Resource Officer Chief Parker recognized Officer Rhodes.

G. CONSENT CALENDAR
A motion was made by Councilmember Wolter, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) - Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter No: (0) - None
Abstain: (0) - None

Absent: (0) - None
G.1 Minutes Approval - February 14, 2024 - Special Meeting Approved as submitted.

G.2 Minutes Approval - February 14, 2024 - Regular Meeting Approved as submitted.

H. PUBLIC HEARINGS
None.

I. NEW BUSINESS
I.1 Draft City Art Program
City Manager Kelley introduced the item and Assistant City Manager Thompson presented.

City Council discussed and Staff responded to inquiries and comments.

Public Comment:

Cloverdale Chamber of Commerce Representative Hagen provided comments and inquiries.

Cloverdale Art Alliance representative Paincarr provided comments and inquiries.

Council discussed the item and provided direction on the proposed implementation of the Draft City Art Program to the Planning and Sustainability Subcommittee.

A motion was made by Councilmember Bagby, Seconded by Vice Mayor Wolter, to approve a pilot project on one of three City owned boxes as proof of concept.

The motion failed by the following vote:

City Council Minutes - February 28, 2024 - Page 3 of 4
Yes: (1) - Councilmember Bagby
No: (4) - Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter Abstain: (0) - None

Absent: (0) - None
Mayor Lands rearranged the Agenda to see Item F. prior to Item I.2.

I.2 Agreement with Redwood Public Law LLP for Legal Services City Attorney Sanchez left the dais due to conflict of interest.

City Manager Kelley reported.

Attorney Mog and Sanchez responded to Council inquiries and comments.

A motion was made by Councilmember Bagby, seconded by Councilmember Wolter, to waive reading of the text and adopt:

RESOLUTION NO. 006-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING AN AGREEMENT FOR LEGAL SERVICES BETWEEN THE CITY OF

CLOVERDALE AND REDWOOD PUBLIC LAW LLP AND APPOINTING ALEX MOG AS THE CITY ATTORNEY.

The motion carried by the following vote:

Yes: (5) - Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter No: (0) - None
Abstain: (0) - None

Absent: (0) - None
City Attorney Sanchez returned to the Dais.

J. SUBCOMMITTEE REPORTS
Mayor Lands and City Manager Kelley reported.

Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

L. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Kelley reported.

City Attorney Sanchez reported.

M. COUNCILMEMBER REPORTS
Vice Mayor Wheeler and Mayor Lands provided a verbal report.

M.1 Written Report(s)
Councilmember Bagby Provided.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Potter Valley Project and Town Halls
O. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:43 p.m. to the next regular meeting of the Cloverdale City Council scheduled for March 13, 2024.

APPROVED ON: March 13, 2024
____________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.

Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online at www.zoom.us/join, by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527, directly at https://us02web.zoom.us/j/82316684527 or on YouTube at cloverdale.net/youtube A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Conflict of Interest Declaration
A.5 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
Any person wishing to speak on an item not listed on the agenda may do so at this time.

C. COMMUNICATIONS
Public written communications sent to Council since the last meeting may be discussed at this time.

D. STUDENT LIAISON REPORT
None.

E. PROCLAMATIONS
None.

AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 28, 2024
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 F. PRESENTATIONS
F.1 Promotional Introduction - Sergeant and Oath of Office Promotional Introduction - Detective
Promotional Introduction - School Resource Officer
G. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one ac9on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

G.1 Minutes Approval - February 14, 2024 - Special Meeting G.2 Minutes Approval - February 14, 2024 - Regular Meeting H. PUBLIC HEARINGS
None.

I. NEW BUSINESS
I.1 Draft City Art Program
Recommended Action(s):

Review Draft City Art Program and provide direction on proposed implementation of City Art Program.

I.2 Agreement with Redwood Public Law LLP for Legal Services Recommended Action(s):

Adopt a Resolution Entitled, “Resolution of the City Council of the City of Cloverdale Approving an Agreement for Legal Services Between The City of Cloverdale And Redwood Public Law LLP And Appointing Alex Mog as the City Attorney.”
J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

Finance, Administration & Police: Chair Lands and Vice Chair Wolter Last Meeting Agenda | Next Meeting - March 4, 2024
Homelessness Community Advisory Group: Chair Morgenstern and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - June 10, 2024
February 14, 2024 - Special Meeting - Draft Minutes
February 14, 2024 - Regular Meeting - Draft Minutes
Agenda Report
Attachment 1 - Program Guidelines
Presentation
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Cloverdale Agreement for Legal Services 2 Joint City/Cloverdale Unified School District: Chair Lands and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - April 15, 2024
Planning and Sustainability: Chair Bagby and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - April 16, 2024
Public Works and Facilities: Chair Wheeler and Vice Chair Wolter Last Meeting Agenda | Next Meeting - February 27, 2024 (and March 26, 2024) K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
K.1 RAISE Support Letter
L. CITY MANAGER/CITY ATTORNEY REPORTS
M. COUNCILMEMBER REPORTS
Councilmembers may provide written and or verbal informational reports and updates on regional boards, committees, and community activities.

M.1 Written Report(s)
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request agenda items for future Council and or Council Subcommittee meetings.

O. ADJOURNMENT
To the next regular meeting of the Cloverdale City Council scheduled for March 13, 2024

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to ques9ons or enter into dialogue with commenters. Comments may also be submiFed prior to [email protected]. by 12 p.m. the day of the mee9ng. Submissions and supplemental aFachments are considered public records pursuant to Government Code § 54957.5.

SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with Disabili9es Act and Title VI, if you need special assistance to par9cipate in this mee9ng, please contact the City Clerk's office at [email protected] or 707.894-1712. No9fica9on at least 72 hours prior to the mee9ng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB 2449: Councilmembers par9cipate in person or teleconference methods consistent with tradi9onal provisions of the Brown Act,Government Code § 54953(b), unless the mee9ng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in op9on, the mee9ng will con9nue unless it is being held pursuant to the provisions of Assembly Bill 2449.

AB 343: Any wri9ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec9on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.

RAISE Support Letter
Councilmember Bagby Written Report
3 WAIVER WARNING: If you challenge decisions/direc9ons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriFen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter.

Date posted: February 22, 2024 | Time posted: 3:52 p.m. | City Clerk Signature: s/Mike Maloney

CLOVERDALE WEEKLY NEWSLETTER
Interested in receiving useful information and updates about City events, initiatives, activities, budget and public meetings? Visit www.cloverdale.net/newsletter and subscribe to "The Cloverdale Weekly Newsletter." 4 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

SPECIAL MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 14, 2024
5 P.M.

CITY HALL CONFERENCE ROOM
124 N. CLOVERDALE BLVD, CLOVERDALE, 95425

CLOSED SESSION

1. OPENING CLOSED SESSION

1.A Call to Order
Mayor Lands called the meeting to order at 5 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter

Absent: Councilmember Bagby

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

3.A PUBLIC EMPLOYEE EMPLOYMENT
Pursuant to Government Code Section 54957
Title: City Attorney
The item was received and filed.

4. ADJOURNMENT
Mayor Lands adjourned the Special Meeting at 5:45 p.m. to the regularly scheduled Open Session meeting of the Cloverdale City Council scheduled for February 14, 2024, 6 p.m.

APPROVED ON:
______________________
Mike Maloney, City Clerk
5 City Council Minutes – February 14, 2024 - Page 1 of 5 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 14, 2024
CLOSED SESSION 5:00 PM | OPEN SESSION 6:00 PM

CLOSED SESSION
124 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order
Mayor Lands called the meeting to order at 5 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter

Absent: Councilmember Bagby

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

3.A CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Labor Negotiator: City Attorney Sanchez and Patrick Clark Cloverdale Employee Groups: Classified, Police Officers', and Dispatchers Associations The item was received and filed.

Mayor Lands adjourned the meeting at 5:45 p.m.
6 City Council Minutes – February 14, 2024 - Page 2 of 5

OPEN SESSION
209 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, City Councilmembers:

Absent: Councilmember Bagby
A.4. Report Out on Closed Session
None.

A.5 Conflict of Interest Declaration
None.

A.6 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
None.

C. COMMUNICATIONS
None.

D. STUDENT LIAISON REPORT
Liaison Gallego reported.

E. PROCLAMATIONS
E.1 Black History Month
Mayor Lands presented the proclamation to Catherine Driver, who accepted the proclamation on behalf of the late Michael Driver.

F. PRESENTATIONS
None.

G. CONSENT CALENDAR
A motion was made by Councilmember Wolter, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt the Consent Calendar.
7 City Council Minutes – February 14, 2024 - Page 3 of 5 The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers Morgenstern, Wolter No: (0)
Abstain: (0)

Absent: (1)
G.1 Minutes Approval - January 24, 2024
Action: Approved as submitted.

G.2 Commemorative Bench and Tree Program
Action: Resolution Approved
RESOLUTION NO. 005-2024 ENTITLED: “RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE APPROVING THE CITY OF CLOVERDALE COMMEMORATIVE PARK

AMENITY (BENCH AND TREE) PROGRAM AND ESTABLISHMENT OF A COMMEMORATIVE BENCH AND TREE FUND IN THE ANNUAL CITY BUDGET.”
H. PUBLIC HEARINGS
None.

I. NEW BUSINESS
I.1 Mid-Year Financial Report for Fiscal Year 2023-24
City Manager Kelley introduced the item. Finance Director Holmes and City Manager Kelley reported and responded to
A motion was made by Councilmember Wolter, seconded by Councilmember Morgenstern, to accept the Mid-Year Financial Report for Fiscal Year 2023-24 The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers Morgenstern, Wolter No: (0)
Abstain: (0)

Absent: (1) Councilmember Bagby
I.2 Initial Preserve Funding request to Sonoma County Agricultural Preservation and Open Space District for Initial Public Access, Operation and Maintenance Improvements for the Soda Springs Ranch Open Space
City Manager Kelley introduced the item and Superintendent Galván presented and responded to Councilmember inquiries.

Public Comment:

Kendrick Zanzi provided comments
Dave holt provided comments
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to authorize the Mayor to sign a letter addressed to Sonoma County Agricultural 8 City Council Minutes – February 14, 2024 - Page 4 of 5 Preservation and Open Space District Requesting initial public access, operation and maintenance funding for Soda Springs (Lyda) Ranch Open Space Preserve.

The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers Morgenstern, Wolter No: (0)
Abstain: (0)

Absent: (1)
I.3 Proposed Mobile Home Rent Control Ordinance Direction City Manager Kelley introduced the item and City Attorney Mog presented and responded to Councilmember inquiries.

The Councilmembers discussed.

Public Comment(s):

Rick Thomas provided comments
Trudy Folsom provided comments
Saulo Londono provided comments
Council discussed and provided direction to Staff.

J. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

K. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter
Finance, Administration & Police: Chair Lands and Vice Chair Wolter Last Meeting Agenda | Next Meeting – March 4, 2024
Homelessness Community Advisory Group: Chair Morgenstern and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - February 12, 2024 (June 10, 2024) Joint City/Cloverdale Unified School District: Chair Lands and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - April 15, 2024
Planning and Sustainability: Chair Bagby and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - February 20, 2024
Public Works and Facilities: Chair Wheeler and Vice Chair Wolter Last Meeting Agenda | Next Meeting - February 27, 2024
L. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Kelley reported.
9 City Council Minutes – February 14, 2024 - Page 5 of 5 M. COUNCILMEMBER REPORTS
Mayor Lands reported.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
None.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 8:20 p.m. to the next regular meeting of the Cloverdale City Council scheduled for February 28, 2024.

APPROVED ON:
_________________________
Mike Maloney, City Clerk
10 City Council/Successor Agency
Agenda Item Summary Agenda Item: L1
Meeting Date: February 28, 2024
Agenda Section:

New Business
Staff Contact:

Kevin Thompson, Assistant City Manager/Comm. Dev. Dir.

Agenda Item Title: Draft City Art Program
_______________________________________________________________________________________ Recommended Council Action(s):

Review Draft City Art Program and provide direction on proposed implementation City Art Program. _____________________________________________________________________________________ Background:

The City of Cloverdale has been a long term sponsor of the Cloverdale Sculpture Trail. Founded in 2003, the exhibit brings public art to the downtown Cloverdale Business District to advance knowledge of and interest in public art that enriches Cloverdale and fosters a spirit of cooperation and fellowship among artists and the community. Recently, the city has received requests from non-profits and individuals, wanting to create art on utility boxes and murals on buildings throughout the City. Other Cities include the Town of Windsor and the City of Eureka have developed formal art programs that enable local artist to paint utility boxes.

Town of Windsor
The Town of Windsor recently unveiled the 2024 Discovering Windsor Through Art utility box painting program. The Windsor program aims to help beautify the community, enhancing the lives of residents as well as those who visit and work in the Town and is designed to grow and develop the talent from within to allow the community to discover each other through art.

City of Eureka
In 2017, the City of Eureka created a Strategic Arts Plan to further solidify the important role of the arts as a driver of community impact and engagement. This plan was created to ensure the city effectively leveraged its amazing artistic and cultural assets. As an economic development tactic, the City of Eureka’s Strategic Arts Plan, developed in collaboration with Eureka's arts community, lays out actionable goals to support the arts with input from both the City and the community. As part of the City of Eureka Strategic Plan, the city developed a Utility Box Art Program entitled, “Eureka Box Art!”. The goal of Eureka Box Art! is to use utility boxes as "canvases" for original pieces of art as well as to contribute to the vitality and attractiveness of the city, while deterring graffiti.
________________________________________________________________________________________ Summary:

City staff developed a draft City of Cloverdale Art Program to formally establish guidelines and memorialize a City Art Program that will encourage art installations in various locations throughout the City. The program was modeled in part after the programs developed by the Town of Windsor and City of Eureka. The attached Draft City Art Program establishes a program for the review and installation of both utility box art and murals.

Given the recent increase in inquires, staff recommends that the City council consider adopting a formal program as a necessary next step. The attached procedure (Exhibit A) will provide a formalized method for citizens to participate in the City Art Program.
11 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 28, 2024

Page 2 of 3 ends

City Art Program
The City Art Program provides a method for artists to propose artwork and a method for the City Council or another body to approve it. It provides guidelines for both utility box artwork and murals. The City Art Program identifies locations of utility boxes eligible for painting and describes locations for murals. It also discusses artist eligibility, stipend, and application information.

Guidelines for utility box artwork
• Artwork must reflect the Sonoma County themed content • Artwork must be suitable for viewing by all ages
• Art should cover all exposed sides; including the top of the utility box but must not obscure the warning labels.
• Artwork must be original and may not contain advertising, a copyrighted or trademarked image, logo, brand or business name, political messages or figures, religious art, sexual or illegal drug content.
• Artists are responsible for cleaning, priming and painting the utility box • Artists are responsible for applying two coats of protective anti-graffiti coating (coating provided) on the finished mural.

Guidelines for murals
• Artists may apply for mural approval. The work must be complete no later than 6 months after approval, with reasonable delays due to major weather events. • Artists are responsible for all materials, weatherproofing, and installing an anti-graffiti coating. • Selected artists must provide a W9 and proof of general liability insurance coverage to become a City vendor.
• Murals proposed for City-owned buildings must be painted on removal panels. • Murals must be painted within 1 year of notification of City Council approval is validate for 2 years, 1-year extensions are available.
• A Proposal will be ineligible if the mural contains advertising, a copyrighted or trademarked image, logo, brand or business name, political messages or figures, religious art, sexual or illegal drug content.
• Additional consideration will be given for artists who are willing to allow/incorporate community participation at certain points during the mural process.

Staff is seeking Council direction on the following items related to the City Art Program:

Stipend

1. Does the City Council want to establish a stipend or otherwise cover some or all of the costs for artists? Review Authority

2. Does the Council want to be the reviewing authority for proposed art installations, appoint a Subcommittee or designate the Planning Commission as the review authority? Review Timeline

3. Does the Council want to review all proposed projects on an annual basis at a designed time annually, or keep the program open allowing people to apply at any time? Location of Program

4. Identify specific locations for public art or respond to applicant requests? 12 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 28, 2024

Page 3 of 3 ends

Identification of Theme

5. Does the Council want a theme for artwork? Additional criteria? ________________________________________________________________________________________ Options:

1. Provide direction and request staff to return with adopting resolution;

2. Assign review of the draft program back to a Council Subcommittee for additional review; or

3. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The Planning and Sustainability subcommittee recommended that the Cloverdale City Art Program be discussed at the Council.
________________________________________________________________________________________ Budget/Financial Impact:

Funding for the establishment of a Cloverdale City Art Program is not currently included in the adopted budget. The establishment of a program will require utilization of staff time and may require establishment of funding in the budget to cover program expenses such as artist stipend funding. ________________________________________________________________________________________ Attachments:

1. Exhibit A - Program Guidelines
13 Dra�
Cloverdale City Art Program
(U�lity Boxes and Murals)
14 INTRODUCTION
The City of Cloverdale is pleased to announce the induc�on of the Cloverdale City Art Program Art Program. The program provides a method for ar�sts interested in providing art on u�lity boxes and wall murals. This program aims to help beau�fy our community, enhance the lives of residents, and increase public art installa�ons throughout the community. This program is designed to grow and develop talent from within to allow the Cloverdale community to discover new art.

The Cloverdale Art Program is dedicated to exhibi�ng visual works of art outside the constraints of museums and galleries. Three City owned u�lity boxes have been iden�fied to be painted with rota�ng, original art inspired by a local theme. Addi�onally, sites for murals have also been iden�fied for local based art themes. Ar�sts will be selected through a compe��ve process, those selected will be designated to paint u�lity boxes and mural walls. Over the next few years, this program will grow to other forms of art throughout the City.

LOCATION
Four u�lity boxes have been iden�fied in Cloverdale, as poten�al sites selected by the city, at the following loca�ons:
• One u�lity box is located at 1st Street and Cloverdale Blvd, • One u�lity box located Citrus Fair and South Cloverdale Blvd • One u�lity box South Cloverdale Blvd and Brookside
• One u�lity box South Cloverdale @ Treadway Intersec�on

REVIEWING BODY
This Program is for U�lity Boxes in the public right-of-way or other City property, and for murals on private and public property. All art proposed on public and private property will be subject review by the XX.

ELIGIBILITY
This project is open to all Sonoma County regional ar�sts however priority will be given to Cloverdale residents and students who atend a Cloverdale Unified School District school. Ar�sts/Art Teams (Ar�sts) may submit only one (1) applica�on for this project. All team members must meet ar�st qualifica�ons.

ARTIST STIPEND
Ar�sts will receive a s�pend of XX. The s�pend is all-inclusive and must cover all costs incurred by the ar�st in the course of designing and installing the artwork. In exchange for this s�pend, the City will retain all ownership rights over the art.

APPLICATION INFORMATION
To apply, please submit a completed applica�on, conceptual rendering, and up to three digital images of prior work and submit it by XX, 2024. Applica�on and renderings are highly encouraged to be submited in PDF format.

Applica�on and addi�onal informa�on can be downloaded at: www.Cloverdale.net 15 Applica�ons and all supplemental materials must be received no later than XX on XX via email or mail.

Incomplete or late submitals will not be considered.

Email: [email protected]

SELECTION PROCESS
Submissions with be reviewed by the XX. Once the artwork is selected, the XX will formally recommend to the City Council and will send a no�fica�on by email and formal leter to the Ar�sts no�fying them.

Selected ar�sts will be no�fied five to seven weeks a�er submission deadline. The City reserves the right to reject any of all submissions, at its sole discretion. All decisions are final.

Criteria Used to Select Ar�sts
• U�liza�on of space
• Ar�cula�on of theme
• Color scheme
• Overall impact
• Crea�vity
Guidelines for u�lity box artwork
• Artwork must reflect the Sonoma County themed content • Artwork must be suitable for viewing by all ages
• Art should cover all exposed sides; including the top of the u�lity box but must not obscure the warning labels.
• Artwork must be original and may not contain adver�sing, a copyrighted or trademarked image, logo, brand or business name, poli�cal messages or figures, religious art, sexual or illegal drug content.
• Ar�sts are responsible for cleaning, priming and pain�ng the u�lity box • Ar�sts are responsible for applying two coats of protec�ve an�-graffi� coa�ng (coa�ng provided) on the finished mural.

Guidelines for murals
• Ar�sts may apply for mural approval. The work must be complete no later than 6 months a�er approval, with reasonable delays due to major weather events. • Ar�sts are responsible for all materials, weatherproofing, and installing an an�-graffi� coa�ng. • Selected ar�sts must provide a W9 and proof of general liability insurance coverage to become a City vendor.
• Murals proposed for City-owned buildings must be painted on removal panels. • Murals must be painted within 1 year of no�fica�on of City Council approval is validate for 2 years, 1-year extensions are available.
• A Proposal will be ineligible if the mural contains adver�sing, a copyrighted or trademarked image, logo, brand or business name, poli�cal messages or figures, religious art, sexual or illegal drug content.
• Addi�onal considera�on will be given for ar�sts who are willing to allow/incorporate community par�cipa�on at certain points during the mural process. 16 PROGRAM GUIDELINES
• Ar�sts will be provided primer and an�-graffi� coas�ng which must be applied by the ar�st as a part of the project. All other supplies are the responsibility of ar�st. • Ar�st must use high quality exterior acrylics- low sheen, eggshell or sa�n finish paints. • Ar�st are responsible for protec�ng and cleaning their work area and the safe disposal on all paint materials.
• Artwork is considered temporary and will be “refreshed” with new public art approximately every five years by a new ar�st selected through a compe��ve process. The an�-graffi� treatment will help maintain it for the term of the installa�on. • The artwork that is included on the applica�on must closely replicate the art that will be painted on the wall or u�lity box.
• The City of Cloverdale of its contractors must be able to access the components in the box at all �mes.
• U�lity boxes mat have locks and control panels that need to remain free of any art image. • Ar�sts will be responsible for blocking off the u�lity box or wall to keep the public from bushing against wet paint. Please keep at least four (4) feet of the sidewalk open for pedestrians in compliance with ADA requirements.
• The City reserves the right to provide addi�onal direc�on during the pre-pain�ng workshop. • The City reserves the right to remove, replace, or adjust the artwork as necessary for the dura�on of the project and/or the artwork.

LEGAL & INSURANCE REQUIREMENTS
• Ar�sts who are awarded contracts for this project will be required to comply with the City’s liability requirements. Those requirements will be outlined in the ar�st agreement. • Upon acceptance of the s�pend, the selected artwork becomes the property of the City, and reserves the right to copy, reproduce and adjust artwork on its website and printed promo�onal materials, as it sees fit, and in perpetuity.
• Selected artworks may need to be modified to fit graphic and design requirements for the actual u�lity box or wall pain�ng. Such modifica�ons will be directed at the sole discre�on of the City. 17 Draft City Art
Program
City Council
2/28/24
18 Background
• Requests from Community for public art
• The program was modeled in part after the
programs developed by the Town of Windsor
and City of Eureka
• The City Art Program provides a method for
artists to propose artwork and a method for
approval.
19 The Program
• City staff developed a draft City of Cloverdale Art Program to formally establish guidelines and memorialize a City Art Program that will encourage art installations in various locations throughout the City. • Goal- establish a program for the installation of art on utility boxes and murals on buildings
• The program will be amended in the future as staff implements the program 20 Guidelines for utility box artwork
• Artwork must reflect the Sonoma County themed content • Artwork must be suitable for viewing by all ages
• Art should cover all exposed sides; including the top of the utility box but must not obscure the warning labels.
• Artwork must be original and may not contain advertising, a copyrighted or trademarked image, logo, brand or business name, political messages or figures, religious art, sexual or illegal drug content. • Artists are responsible for cleaning, priming and painting the utility box • Artists are responsible for applying two coats of protective anti-graffiti coating (coating provided) on the finished mural.
21 Utility Box
Locations
Cloverdale Blvd. and 1st Street
Cloverdale Blvd. and Brook W. Brookside
Cloverdale Blvd. and Santana
22 Guidelines for murals
• Artists are responsible for all materials, weatherproofing, and installing an anti-graffiti coating. • Selected artists must provide a W9 and proof of general liability insurance coverage to become a City vendor.
• Murals proposed for City-owned buildings must be painted on removal panels. • Murals must be painted within 1 year of notification of City Council approval is validate for 2 years, 1-year extensions are available.
• A Proposal will be ineligible if the mural contains advertising, a copyrighted or trademarked image, logo, brand or business name, political messages or figures, religious art, sexual or illegal drug content. • Additional consideration will be given for artists who are willing to allow/incorporate community participation at certain points during the mural process. 23 Existing Mural
On Panels
24 Council Questions
Stipend
Does the City Council want to establish a stipend or otherwise cover some or all of the costs for artists?
Review Authority
Does the Council want to be the reviewing authority for proposed art installations, appoint a Subcommittee or designate the Planning Commission as the review authority? Review Timeline
Does the Council want to review all proposed projects on an annual basis at a designed time annually, or keep the program open allowing people to apply at any time? Location of Program (Murals)
Identify specific locations for public art or respond to applicant requests? Identification of Theme
Does the Council want a theme for artwork? Additional criteria? Sonoma County themes? Additional Locations
Should staff seek approval for the painting of other utility boxes, not owned by the City but in public right of way
AT&T and Comcast
25 Next Steps
• Seek direction from Council
• Return with adopting resolution
• Initiate Art Program- Request now from High School Student 26 City Council/Successor Agency
Agenda Item Summary Agenda Item: l.2
Meeting Date: February 21, 2024
Agenda Section:

New Business
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Agreement with Redwood Public Law LLP for Legal Services _____________________________________________________________________________________ Recommended Council Action(s): Adopt a resolution entitled, “Resolution Of The City Council Of The City Of Cloverdale Approving An Agreement For Legal Services Between The City Of Cloverdale And Redwood Public Law LLP And Appointing Alex Mog As The City Attorney.” Background:

Meyers Nave Riback Silver & Wilson (“Meyers Nave”) was hired by the City of Cloverdale to provide legal services in 1993. Eric W. Danly, through Meyers Nave, served as City Attorney from 2002 to June of 2013. The City entered into a new Agreement for Legal Services with Meyers Nave, effective as of January 1, 2012 (“Agreement”), which replaced the prior legal services agreement.

On June 26, 2013, Mr. Danly resigned as City Attorney. On that date, the City Council appointed Jose M.

Sanchez from Meyers Nave as the City’s City Attorney. Jose Sanchez has continued to serve as the City Attorney and Meyers Nave has continued to provide a range of legal services to the City since 2013.

Starting in approximately 2021, Alex Mog from Meyers Nave began serving as the City of Cloverdale’s Deputy City Attorney under the direction of Jose Sanchez.

Summary:

Jose M. Sanchez along with a team of other municipal law focused attorneys, have established a new law firm with the mission of providing legal services to public entities and municipalities like the City of Cloverdale. The new municipal law firm is referred to as Redwood Public Group LLP. Jose M. Sanchez is a partner in Redwood Public Group LLP and will serve as special counsel for municipalities including Cloverdale as needed on legal matters. Alex Mog will also serve as an attorney for Redwood Public Group LLP with a focus on municipal law and city attorney services. Alex Mog has the requisite background, experience and legal acumen to serve as the Cloverdale City Attorney.

While Meyers Nave has provided legal services and served as the City Attorney for a number of years, the City Council expressed a desire to transition from Meyers Nave to Redwood Public Group LLP as the City’s primary source of legal services. Redwood Public Group LLP provided an agreement for legal services with Redwood Public Law, a copy of which is attached and incorporated hereto in the attached resolution as Exhibit A. The City Manager is recommending approval of the agreement with Redwood Public Law LLP by the City Council and seeking authorization to execute the agreement for Legal Services. The attached resolution also appoints Alex Mog as the City Attorney for the City of Cloverdale effective March 15, 2024.

Alternative Options:

1. Reject proposed resolution; or

2. Provide alternative direction to staff
27 3. Refer the matter to the Council Subcommittee for further review.

Subcommittee Recommendation:

The draft agreement was not reviewed by a Council Subcommittee prior to review by the City Council.

Budget/Financial Impact:

The cost of legal services for city attorney services are budgeted in the adopted City Budget. Redwood Law Group LLP provided a rate schedule that is substantially similar to the existing rate schedule for Meyers Nave. No significant changes in legal expenses are expected with the change in municipal law firms serving the City.

Attachments:

1. Resolution

2. Exhibit A – Agreement with Redwood Public Law
28

Page 1 ends

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2024

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING

AN AGREEMENT FOR LEGAL SERVICES BETWEEN THE CITY OF CLOVERDALE AND

REDWOOD PUBLIC LAW LLP AND APPOINTING ALEX MOG AS THE CITY ATTORNEY WHEREAS, Meyers Nave Riback Silver & Wilson, a professional law corporation (“Meyers Nave”), was hired by the City of Cloverdale to provide legal services in 1993; and WHEREAS, Eric W. Danly, through Meyers Nave, served as City Attorney from 2002 to June of 2013; and WHEREAS, the City entered into a new Agreement for Legal Services with Meyers Nave, effective as of January 1, 2012 (“Agreement”), which replaced the prior legal services agreement; and WHEREAS, on June 26, 2013, the City Council appointed Jose M. Sanchez from Meyers Nave as the City’s City Attorney; and
WHEREAS, Jose M. Sanchez has continued to serve as the City Attorney since June 26, 2013, and Meyers Nave has continued to provide a range of municipal legal services to the City; and WHEREAS, Alex Mog has served as the Deputy City Attorney for the City of Cloverdale in collaboration with Jose Sanchez starting in approximately 2021; and
WHEREAS, Jose M. Sanchez along with a team of other municipal law focused attorneys, have established a new law firm with the mission of providing legal services to public entities and municipalities like the City of Cloverdale; and
WHEREAS, the municipal new law firm established by Jose M. Sanchez and his partners is referred to as Redwood Public Group LLP; and
WHEREAS, Jose M. Sanchez will serve as a partner in Redwood Public Group LLP and will serve as special counsel for municipalities including Cloverdale as needed on legal matters; and WHEREAS, Alex Mog will also serve as an attorney for Redwood Public Group LLP with a focus on municipal law and city attorney services; and
WHEREAS, Alex Mog has the requisite background, experience and legal acumen to serve as the Cloverdale City Attorney.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale does hereby:

1. Approve the agreement for legal services with Redwood Public Law, a copy of which is attached and incorporated hereto as Exhibit A;

2. Authorize the City Manager to execute the Agreement for Legal Services with Redwood Public Law including any required documentation to ensure the efficient transfer of the City’s legal records from Meyers Nave to Redwood Public Law LLP; and

3. Appoint Alex Mog as the City Attorney for the City of Cloverdale effective March 15, 2024. 29

Page 2 ends

It is hereby certified that the foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 24th day of February, 2024, by the following voice vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Approved: Attested:
_________________________ _________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Attachment:

Exhibit A – Agreement for Legal Services with Redwood Public Law LLP 2110839.1
30 1

AGREEMENT FOR LEGAL SERVICES

CITY OF CLOVERDALE
This Agreement for Legal Services is entered into between Redwood Public Law, LLP (“Redwood Public Law”), and the City of Cloverdale (“City”). This agreement replaces and supersedes all prior agreements between the City and Meyers Nave.

1. Legal Services to be Provided
The City agrees to continue to retain Redwood Public Law to provide legal services as City Attorney of the City of Cloverdale and General Counsel for the Successor Agency to the Cloverdale Community Development Agency. Such legal services shall include:

A. General or Routine Legal Services
General or routine legal services shall include the following:

i. Agenda item, agenda, routine ordinance, staff report, resolution, agreement, and similar legal document review, revision, and preparation; ii. Brown Act and Government Claims Act advice and analysis, and advice and analysis regarding other laws applicable to public entities; iii. Conflicts of interest and ethical laws advice and analysis; iv. Meetings with City Council Members as requested to discuss City business; v. Planning Commission or other subordinate body meeting attendance, if requested;
vi. Public Records Act advice and assistance with public records requests vii. Regular City Council meeting attendance;
viii. Routine legal advice and guidance to the City Council, the City Manager, and staff;
ix. Special City Council meeting attendance, if requested; x. Staff meeting attendance, as requested;
xi. Status updates to the City Council and staff on general legal services matters;
xii. Updates on new legislation and case law which could affect the City; and xiii. Training and preparation of training materials for City elected and appointed officials and staff.

B. Non-routine legal services
Non-routine services shall include the following:
i. Analysis and advice regarding CEQA and environmental issues; ii. Cost-recovery services (legal services charged to third parties); iii. Tax and public financing matters;
iv. Election law matters;
v. Eminent domain services;
vi. Enterprise and special fund services;
vii. Financing mechanism formation (such as assessment district formation); viii. Labor and employment;
31 2
ix. Land use matter advice and analysis;
x. Litigation (including pre-litigation claims handling, mediation, arbitration, administrative proceedings, and other formal hearings and proceedings); xi. Construction and Facilities;
xii. Public Works contracting matters, including claims and disputes; xiii. Real estate matters (such as property acquisition and sale); xiv. Housing matters; and
xv. Successor Agency matters
Time of Attorneys representing the City on non-routine matters will be charged at the applicable rate for non-routine matters specified in Attachment 1, including where such non-routine work includes attendance at City Council meetings, meetings with City officials, etc.

2. Outside Counsel
Without affecting the appointment on the part of the City Council and designation in this Agreement of a Redwood Public Law attorney to serve as the appointed, sworn City Attorney of the City of Cloverdale, nothing in this Agreement precludes the City from engaging outside legal counsel by separate agreement whenever the City Council determines it serves the interests of the City. As well, Redwood Public Law may, from time to time, recommend or refer the City to outside legal counsel whenever Redwood Public Law believes such a recommendation or referral may serve the City’s interests.

3. Term of Agreement
This Agreement shall be effective as of March 15, 2024, and continue in effect unless or until terminated in accordance with provision 17.

4. Staffing Assignments
Alex Mog shall be assigned as City Attorney and as General Counsel for the Successor Agency to the Cloverdale Community Development Agency, and shall be primarily responsible for the provision of legal services to the City. Jose M. Sanchez shall be assigned as Special Counsel to the City and Successor Agency to the Cloverdale Community Development Agency. Other attorneys and legal assistants shall be utilized where necessary to assist in providing legal services as is appropriate for their level of experience and the complexity of the matter involved.

5. Compensation
City will compensate Redwood Public Law for services rendered in accordance with this Agreement at the rates specified in Attachment 1. Beginning July 1, 2024, the rates specified in Attachment 1 will automatically be adjusted annually each July 1 pursuant to the Consumer Price Index, CPI-U published by the U.S. Department of Labor statistics for U.S. City Average, all items, not seasonally adjusted, rounded up to the nearest $5 per hour, and Attachment 1 shall be adjusted accordingly. Such annual adjustments shall typically be no less than 2.5% and no more than 5%per year. 32 3

6. Cooperation to Control and Reduce Legal Service Costs Redwood Public Law and the City will cooperate to identify and implement strategies to control and reduce the City’s legal services costs, particularly legal service costs for routine matters. Such cooperation, at a minimum, will include:

A. Preparation of standard contract forms and preparation and provision of staff training and materials to minimize the need for attorney services for routine contracts.

B. Preparation of standard response forms, and preparation and presentation of staff training and materials to reduce reliance on attorney services for responding to routine public records requests.

C. Structuring legal service matters according to department, enterprise, and cost center to assist in allocating legal service costs and tracking and prioritizing legal services with minimal staff effort.

D. Coordination with other clients on matters of mutual interest to provide, where possible and desirable, coordinated legal representation and reduced legal service costs.

7. Costs and Expenses
Redwood Public Law shall bill the City and be reimbursed monthly for overhead costs incurred for normal duplicating, express mail, postage, messenger services, computer research, and the like.

The City shall reimburse Redwood Public Law for the actual costs incurred by outside vendors working directly on the case/matter, such as court costs, including filing fees, witness fees, experts and depositions, and discovery costs not directly paid by the City.

8. Monthly Billing
Redwood Public Law billings will be in accordance with the Statement of Fee and Billing Information attached as Attachment 2, subject to the terms of this Agreement. Redwood Public Law shall keep a record of time spent on all matters (routine and non-routine) in increments of one-tenth (0.1) of an hour. Each task shall be distinctly and completely identified. The billing entry will contain the name or initials of the individual performing the task, the nature of the task, the date it was performed, the length of time it took, and the fee. Invoices may be submitted electronically.

9. Independent Contractor
Redwood Public Law hereby declares that it is engaged in an independent business and agrees to perform the services provided for in this Agreement as an independent contractor and not as the agent, servant, or employee of the City. Redwood Public Law shall be solely responsible for its own matters relating to payment of employees, including compliance with social security, withholding, and all other regulations governing such matters.
33 4

10. Joint Representation/Of Counsel
Redwood Public Law maintains of-counsel agreements with certain attorneys who are deemed independent contractors under the applicable provisions of the tax laws. They are not considered employees of Redwood Public Law. The arrangement has no effect whatsoever on the cost of the City’s legal services. It is merely an ethical requirement that Redwood Public Law discloses this fact and that the City consents. The City consents by signing this Agreement.

11. Insurance
During the term of this engagement, Redwood Public Law will take out and maintain the following insurance, which may not be canceled or reduced in required limits of liability unless Redwood Public Law provides the City with at least ten days advance written notice:

A. General liability and property damage insurance in the minimum amount of $1,000,000 per occurrence and $2,000,000 aggregate.

B. Professional errors and omissions insurance, not below $2,000,000 per occurrence.

C. $4,000,000 aggregate minimum.

The City of Cloverdale, and the Cloverdale Community Development Agency, and their respective officials, officers, employees, agents, and volunteers will be added as additional insureds concerning general liability and property damage liability arising from the performance of legal services pursuant to this Agreement, and Redwood Public Law agrees to provide the City evidence of such coverage satisfactory to the City.

12. No Guarantee Of Outcome
Any comments made by us about the potential outcome of the matters are expressions of opinion only and are not guarantees or promises about any outcome or results.

13. Dispute Resolution
In the event the City becomes dissatisfied with any aspect of its relationship with Redwood Public Law, Redwood Public Law encourages the City to bring such concerns to its attention immediately. If the City and Redwood Public Law are unable to resolve any dispute, either arising out of or in connection with this Agreement or relating to the services performed by the firm or any of its attorneys, to the mutual satisfaction of the City and Redwood Public Law, Redwood Public Law will first comply with any mandatory dispute resolution procedures that may apply to any such dispute. If the City and Redwood Public Law are unable to resolve any dispute after mandatory dispute resolution procedures have been waived or exhausted, the City and Redwood Public Law may attempt to resolve the dispute by whatever means on which the City and Redwood Public Law may agree, including by mediation or arbitration, subject to applicable law, and in the absence of such agreement, the City and Redwood Public Law may pursue resolution of such dispute as permitted by law. As well, the City and Redwood Public Law are free to terminate this Agreement as a result of a dispute or for any other reason pursuant to section 17.
34 5

14. Professional Standing
Redwood Public Law’s lawyers working with the City shall, at all times, be members in good standing of the State Bar of California and shall conduct themselves in full compliance with the standards of Professional Conduct of the State Bar.

15. Nondiscrimination
Redwood Public Law shall not discriminate on the basis of race, religion, color, creed, national origin, gender, sexual orientation, marital status, age, physical or mental disability, legally protected medical condition, veteran status, or any other basis protected by state or federal laws.

16. Entire Agreement; Full Understanding; Modifications in Writing This Agreement contains our entire agreement about our representation. Any modifications or additions to this Agreement must be made in writing.

17. Termination
This Agreement may be terminated, with or without cause, by Redwood Public Law at any time upon thirty (30) days’ written notice to the City, and by the City upon thirty (30) days’ written notice to Redwood Public Law. In the event of termination, City shall be responsible only for fees and costs incurred through the effective date of the termination.

18. Conflicts
Redwood Public Law represents many public agencies in Sonoma County and California and is accepting new engagements all the time. It is virtually inevitable that Redwood Public Law will work on projects for other clients having different governmental or political objectives, beliefs, or views from the City. Redwood Public Law will advise and/or seek approval from the City in accordance with rules and laws applicable to conflicts of interest in matters where the objectives or interests of the City may differ from or conflict with those of other Redwood Public Law clients or potential clients.

CITY OF CLOVERDALE REDWOOD PUBLIC LAW
By ________________________________ By__________________________________ Todd Lands Jose M. Sanchez
Mayor Partner
Date: _______________________________ Date:________________________________ 35 6
ATTACHMENT 1

REDWOOD PUBLIC LAW

CITY OF CLOVERDALE RATES
Effective March 15, 2024

Routine legal services: $270/hr.

Non-routine legal services: $300 - $360/hr - depending on attorney experience.

Cost recovery services: $370 - $415/hr - depending on attorney experience.

Paralegal/law clerk services: $155/hr.

Travel: $195/hr.
*Travel for Regular Council Meetings: City shall only be charged for travel time from and to Santa Rosa for two (2) regular meetings with the City Council per month
*Other Travel: All other travel will be charged at the Travel rate under this Attachment 1.
36 7
ATTACHMENT 2

REDWOOD PUBLIC LAW

STATEMENT OF FEE AND BILLING INFORMATION
Professional Fees. Our fees at Redwood Public Law for professional legal services are based on the fair value of the services we have rendered. Our attorneys and paralegals maintain time records for each client and matter in order to determine the value of our services according to established hourly rates. The hour rates are based on their years of experience, specialization, training, and level of professional attainment. We adjust our rates periodically (usually, beginning of each year) respective to inflation and the increased experience of our professional personnel.

We believe that legal work that does not require more experienced attorneys will be performed—where feasible and in order to keep professional fees within reason—by attorneys with lower billing rates. With this in mind, we still believe that quality of our work is no less paramount—and therefore, we do not sacrifice quality for the sake of economy.

Prior to any services being rendered, we will gladly provide our client with a fee estimate to the extent possible if requested. In some instances, we cannot provide estimates, given that the scope of our professional legal services will not be clear from the outset. When a fee estimate is given, please keep in mind that the amount quoted is merely an estimate and may not reflect the actual minimum or maximum fee quotation. The actual fee may be more or less than the quoted estimate.

Billing And Payment Procedures. Unless other arrangements are made at the time of the engagement, Redwood Public Law will send invoices monthly. Invoices for outside services exceeding $100 may be billed separately. In some cases, we may defer billing for a given month or months if the accrued fees and costs do not warrant current billing or if other circumstances would make it appropriate to defer billing.

Our invoices contain a brief narrative description of the work performed—including, if requested, the initials of the attorney who performed the work on the invoice. The invoice will also include a line item reflecting in-house administrative costs. Redwood Public Law’s in-house administrative costs include, but are not limited to duplicating, facsimile charges, telephone charges, E-mail, postage, mileage, and other administrative expenses.

Redwood Public will be reimbursed for all outside services incurred in the course of providing legal services to our client(s). Outside services will include but are not limited to, all third-party expenses, delivery charges, travel expenses, outside research services, filing fees, expert witness, and expert consultant fees. Such charges shall be invoiced at our cost without additional markup.

Late Payments. Redwood Public Law sends statements on a monthly basis for services, and they are payable upon presentation within thirty (30) days after receipt. We do understand that occasionally a client has difficulty in making timely payments, and as such, in order to avoid burdening those clients who pay their statements promptly with the added costs, we will incur and assess a late charge on statements not paid within thirty (30) days. The maximum monthly late payment charge will be 1.5% per month. In the unlikely event we are required to institute legal proceedings to collect fees and costs, we will incur any additional reasonable attorneys’ fees and other costs in the course of our collection to the prevailing parties. We also reserve the right to access retainer funds to cover late payments, as noted above. If you have any questions regarding an invoice, Alex Mog and Jose Sanchez are available to answer your questions. For any unresolved matters, the Bar Association has an arbitration mechanism that can be used to resolve such matters.
37 C: Cloverdale City Council
February 22, 2024
The Honorable Pete Buttigieg
Secretary of the United States Department of Transportation 1200 New Jersey Avenue, SE
Washington, DC 20590
Subject: Support for Connecting Cloverdale to the Bay – Equitable Transportation Access & Resilience Project Application for FY 2024 RAISE Funding
Dear Secretary Buttigieg:

On behalf of the City of Cloverdale, I am writing to express our strong support for the collaborative partnership led by the County of Sonoma requesting Rebuilding American Infrastructure with Sustainability and Equity (RAISE) 2024 funds for the Connecting Cloverdale to the Bay – Equitable Transportation Access and Resilience Project. The County of Sonoma, in partnership with Sonoma-Marin Area Rail Transit District (SMART) and the City of Cloverdale, seek rural planning funds to advance three critical project to ensure the north of Sonoma County and adjacent areas are economically and environmentally resilient and prepared for the unfortunate reality of future climate related catastrophes.

This $13.5 million request provides sufficient funds to complete project development for three discrete but integrally related elements – Sonoma County’s Permanent Bridge over the Russian River at Asti, City of Cloverdale’s Downtown/SMART station area pedestrian and bicycle safety and connectivity improvements, and SMART’s Cloverdale to Healdsburg rail and pathway project. Each of these elements will include an overlay of bus transit access improvements and SMART’s rehabilitation of the tracks will include broadband capacity expansion.

The Asti Permanent Bridge over the Russian River is critical for emergency response capabilities that fall on our fire and ambulance districts. The Cloverdale Downtown/SMART station area planning activities will be community-led and will address several long-standing challenges, how to connect our rural city to the river that lies on the opposite side of freeway and railroad tracks in a way where we can support affordable housing and safe pedestrian access to schools and recreation opportunities. The SMART rail and pathway/Great Redwood Trail system is critical to Cloverdale’s basic access to economic opportunities, health care, education and true environmentally friendly transportation choice.

We recognize our future will be filled with challenges such as creating more housing, fostering economic development locally, ensuring ample broadband access, providing wildfire evacuation options, sourcing sufficient water and providing transportation options that allow our economy to grow and people to have access to opportunity in a way that has minimal environmental impact. Advancing these three transportation infrastructure efforts will help us prepare for that future.

We thank you for your consideration of this RAISE request to match our rural community’s commitment to a transportation system that is healthier, resilient and more prepared for the future.

Sincerely,
Todd Lands
Mayor
38 From: Melanie Bagby
To: Michael Maloney
Subject: Council Report 1/25-2/28 2024
Date: Wednesday, February 28, 2024 2:11:43 PM
1/25 Great Redwood Trail Agency meeting, Ukiah. Approved Great Redwood Trail Master Plan from consultants and staff. Outreach plan approved by board. Received input from public on planning process and potential local impacts. https://greatredwoodtrailplan.org
1/27 Attended grand opening event of Cloverdale Dog Park 1/29 Attended board and staff gathering celebrating ZeroWaste Sonoma's acquisition of property for Household Hazardous Waste facility near Windsor, Windsor 2/8 Attended Cloverdale ECO Group grant announcement, The Beet, Cloverdale 2/9 Attended north county transportation planning meeting with staff from SCTPW and Senator McGuire's staff, Geyserville
2/12 SCTA/RCPA board meeting, Santa Rosa. Was elected Vice Chair of SCTA/RCPA.

RCPA: authorized funding agreement for RCPA's role in Sonoma-Marin Ag and County Climate Coalition Pilot Project. SCTA: Received update on Measure M. Received 2023 draft SCTA/RCPA Annual Report and Draft Briefing Book. Adopted 2024 Overall Work Program.
https://scta.ca.gov/wp-content/uploads/2024/02/4.2-Annual-Report-Presentation2.5.24.pdf Great Redwood Trail Master
Plan
The Great Redwood Trail Master Plan will be a
roadmap for planning, constructing, and
managing the future Great Redwood Trail.
greatredwoodtrailplan.org
39 https://scta.ca.gov/wp-content/uploads/2024/02/2024OWP-Presentation-2.2.24.pdf 2/13 Great Redwood Trail Agency, Healdsburg. Special meeting to approve two license agreements with City of Willits.
2/20 Chaired Cloverdale Planning & Sustainability Subcommittee meeting 2/22-23 Attended Cal Cities Executive Board Meeting, Fish Camp. Discussed legislative platform and executive director performance review.

Best,
Melanie Bagby
Councilmember, City of Cloverdale
office (707) 893-7170 • [email protected]
40

Cloverdale City CouncilFebruary 28, 2024

Cloverdale City Council
February 28, 2024