124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.
Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online at www.zoom.us/join, by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527, directly at https://us02web.zoom.us/j/82316684527 or on YouTube at cloverdale.net/youtube A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Conflict of Interest Declaration
A.5 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
Any person wishing to speak on an item not listed on the agenda may do so at this time.
C. COMMUNICATIONS
Public written communications sent to Council since the last meeting may be discussed at this time.
None.
D. STUDENT LIAISON REPORT
E. PROCLAMATIONS
E.1 American Red Cross Month
AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, MARCH 13, 2024
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 Recipients: All Purpose Red Cross Volunteer Andy Witthohn and American Red Cross National Incident Command Team member Betsy Witthohn.
E.2 Women's History Month
Recipients: Sonoma County Commission on the Status of Women - Commissioner Gina Fortino Dickson and Marta Cruz-Concepción
F. PRESENTATIONS
F.1 Cloverdale Chamber of Commerce Presentation on Accomplishments Recommended Action(s):
Receive Presentation from the Cloverdale Chamber of Commerce providing an update on activities for Fiscal Year 2032-24 and Update on Scope of Work for Fiscal Year 2024-25 and 2025-26 G. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one acAon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
G.1 Approval of Minutes - February 28, 2024
Recommended Action(s):
Approve the February 28, 2024 Draft Minutes
G.2 Purchase of All-Weather Stage Cover for the Plaza Park Stage Recommended Action(s):
Adopt A Resolution Entitled, “A Resolution Of The City Of Council Of The City Of Cloverdale Approving A Purchase Agreement With Redwood Empire Awning In The Amount Of $14,071.85 for the Purchase And Installation Of A Stage Cover Awning, $2,500 for Commercial Cooling Fans and electrical work, a 10% Contingency of $1,657.00 And Approval Of A Total Project Budget And Budget Amendment In The Amount Of $18,229.00 and Authorizing The City Manager To Execute Said Purchases.” G.3 Amendment No. 5 to Professional Services Agreement with West Yost Associates, Inc. to provide City Engineer Services
Recommended Action(s):
Adopt A Resolution Entitled, “A Resolution Of The City Council Of The City Of Cloverdale Approving Amendment No. 5 To The Professional Services Agreement With West Yost, Inc. To Provide 2024 American Red Cross Month
2024 Womens History Month
Agenda Report
Attachment 1 - Presentation
Attachment 2 - Scope of Work FY24-25 and FY25-26
February 28, 2024 - Draft Minutes
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Cost Estimate
Attachment 3 - Exhibit B - Budget Amendment Form
2 Professional City Engineering Services, Authorizing The City Manager To Execute Amendment No. 5 And Approving A Budget Amendment To The Fiscal Year 2023-24 Budget”.
G.4 Addendum #1 to the Memorandum of Understanding for School Resource Officer (SRO) between the City of Cloverdale and Cloverdale Unified School District for a School Resource Officer Recommended Action(s):
Adopt A resolution Entitled, “A Resolution Of The City Council Of The City Of Cloverdale Approving Amendment No. 1 To The Memorandum Of Understanding Between The City Of Cloverdale And Cloverdale Unified School District For A School Resource Officer And Authorizing The City Manager To Execute Said Agreement.”
H. PUBLIC HEARINGS
None.
I. NEW BUSINESS
I.1 Sign onto the Town of Windsor’s Letter of Commitment for a Regional Biosolids Facility Recommended Action(s):
Adopt A Resolution Entitled “A Resolution of the City Council of the City of Cloverdale Authorizing Signing onto the Town of Windsor’s Letter of Commitment for a Regional Biosolids Facility.” I.2 Consider a Professional Services Agreement with West Yost & Associates, Inc. to provide engineering services for the design of new water storage tanks to replace the existing Southcrest Reservoir Recommended Action(s):
Adopt A Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Professional Services Agreement with West Yost Associates to Provide Engineering Services for the Design of new water storage tanks to replace the existing Southcrest Reservoir.” J. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
J.1 IPAOM Funding Request
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Proposal
Agenda Report
Attachment 1 - Adopted MOU
Attachment 2 - Resolution
Attachment 3 - Exhibit A - Addendum
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Draft Letter of Committment
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Scope of Work
Attachment 3 - Hydraulic Evaluation
IPAOM Funding Request Letter
3 K. CITY MANAGER/CITY ATTORNEY REPORTS
L. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.
Finance, Administration & Police: Chair Lands and Vice Chair Wolter Last Meeting Agenda | Next Meeting - April 1, 2024
Homelessness Community Advisory Group: Chair Morgenstern and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - March 18, 2024 (Special Meeting) Joint City/Cloverdale Unified School District: Chair Lands and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - April 15, 2024
Planning and Sustainability: Chair Bagby and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - April 16, 2024
Public Works and Facilities: Chair Wheeler and Vice Chair Wolter Last Meeting Agenda | Next Meeting - March 26, 2024
M. COUNCILMEMBER REPORTS
Councilmembers may provide written and or verbal informational reports and updates on regional boards, committees, and community activities.
M.1 Written Reports
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request agenda items for future Council and or Council Subcommittee meetings.
O. ADJOURNMENT
To the next regular meeting of the Cloverdale City Council scheduled for March 27, 2024.
IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to quesAons or enter into dialogue with commenters. Comments may also be submiNed prior to [email protected]. by 12 p.m. the day of the meeAng. Submissions and supplemental aNachments are considered public records pursuant to Government Code § 54957.5.
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliAes Act and Title VI, if you need special assistance to parAcipate in this meeAng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoAficaAon at least 72 hours prior to the meeAng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.
AB 2449: Councilmembers parAcipate in person or teleconference methods consistent with tradiAonal provisions of the Brown Act,Government Code § 54953(b), unless the meeAng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in opAon, the meeAng will conAnue unless it is being held pursuant to the provisions of Assembly Bill 2449.
Councilmember Bagby
4 AB 343: Any wriAngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecAon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.
WAIVER WARNING: If you challenge decisions/direcAons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriNen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.
Date posted: March 7, 2024 | Time posted: 5:25 p.m. | City Clerk Signature: s/Mike Maloney
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