Minutes — Cloverdale City Council, June 12, 2024

City Council Meeting Minutes - June 12, 2024 - Page 1 of 6 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE

COMMUNITY DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS WEDNESDAY, JUNE 12, 2024
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425

CLOSED SESSION
124 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order
Mayor Lands called the meeting to order at 5 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter

Absent: None

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

Mayor Lands recessed into Closed Session at 5:01 p.m.

3.A CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Labor Negotiator: City Manager Kelley and Consultant Patrick Clark Cloverdale Employee Groups: Cloverdale Classified Association, Cloverdale Police Officers' Association, Cloverdale Dispatchers' Association, and all Unrepresented Employees (Unaffiliated Employees and Executive Management Staff).

The item was received and filed.

Mayor Lands adjourned Closed Session at 6 p.m.

City Council Meeting Minutes - June 12, 2024 - Page 2 of 6

OPEN SESSION
209 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:08 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance
A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter

Absent: None.

A.4 Report Out on Closed Session
None.

A.5 Conflict of Interest Declaration
None.

A.6 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
Kristin Fish regarding vegetation management.

Rob Koslowsky regarding potential November ballot taxations.

C. COMMUNICATIONS
C.1 Public Correspondence (Written)
-Town Hall Follow Up - David Delgardo
- 5/22/24 Town Hall - Molly Fisher
- Town Hall / Sales Tax / Bond Measure - Daniel Frankston - The Feds are Coming for Your Air Conditioner - Koslowsky D. STUDENT LIAISON REPORT
None.

E. PROCLAMATIONS / RECOGNITION
E.1 LGBTAIA+ Pride Month
Mayor Lands read the proclamation.

Recipient: Reece Foxen
City Council Meeting Minutes - June 12, 2024 - Page 3 of 6 E.2 Boys and Girls Club - Youth of the Year recognitions Recipient: Jefferson Elementary School: Vannia Gonzalez-Martinez Washington Middle School: Scarlett Johnston
Cloverdale High School: Tony Munoz
F. PRESENTATIONS
None.

G. CONSENT CALENDAR
A motion was made by Councilmember Bagby, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter No: (0) None
Abstain: (0) None

Absent: (0) None
G.1 Cloverdale Police Department Military Equipment Use Policy 708 Annual Report Action: Policy Approved
Consider approving the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report in accordance with Assembly Bill 481.

G.2 Designating the Authority and Updating the Process and Procedures in the Determination of Disability Retirements for Local Safety Employees Action: Resolution Approved
RESOLUTION NO. 022-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE UPDATING THE PROCESS AND PROCEDURES FOR THE DETERMINATION

OF DISABILITY RETIREMENTS FOR LOCAL SAFETY EMPLOYEES AND DELEGATING THE AUTHORITY TO MAKE SUCH DETERMINATION.

G.3 Amending the City Personnel System to update the classification of Finance and Human Resource Manager and approve the Salary Range for the Classification Action: Resolution Approved
RESOLUTION NO. 023-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE AMENDING CITY PERSONNEL SYSTEM TO UPDATE THE CLASSIFICATION OF

FINANCE AND HUMAN RESOURCE MANAGER AND APPROVE THE SALARY RANGE FOR THE CLASSIFICATION.

City Council Meeting Minutes - June 12, 2024 - Page 4 of 6 G.4 Cloverdale Landscaping and Lighting Assessment District – Continuing Public Hearing to June 26, 2024
Action: Continuation Approved
The Public Hearing moved to a date certain of June 26, 2024.

G.5 Roadway Improvement Project list for fiscal year 2024/2025 funded by SB 1: The Road Repair and Accountability Act of 2017
Action: Resolution Approved
RESOLUTION NO. 024-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024/2025 FUNDED BY SB 1:

THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.

G.6 Sign onto the Town of Windsor’s Memorandum of Agreement Establishing the Town of Windsor Biosolids Collaborative
Action: Resolution Approved
RESOLUTION NO. 025-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AUTHORIZING SIGNING ONTO THE TOWN OF WINDSOR’S MEMORANDUM OF AGREEMENT ESTABLISHING THE TOWN OF WINDSOR BIOSOLIDS COLLABORATIVE.

H. PUBLIC HEARINGS
None.

I. NEW BUSINESS
I.1 Discussion and Consideration of the Adoption of City of Cloverdale Biennial Budget for the Fiscal Years 2024-25 and 2025-26
City Manager Kelley introduced the item and Finance Director Holmes reported.

Councilmembers provided comments and recommendations.

Staff responded to Councilmember inquires and comments.

Public Comments:

Rob Koslowsky provided comments on the proposed budget and Measure R funds.

City Manager Kelley responded to Public and Council comments.

A motion was made by Councilmember Bagby, seconded by Councilmember Wolter, to waive reading of the text and adopt as amended:

RESOLUTION NO. 026-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE FISCAL YEARS 2024/25 AND 2025/26 BIENNIAL BUDGET City Council Meeting Minutes - June 12, 2024 - Page 5 of 6 The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter No: (0) None
Abstain: (0) None

Absent: (0) None
I.2 Consideration of Resolution to Place a Measure on November 5, 2024 Ballot to Extend the Term of and Modify the City’s Urban Growth Boundary City Attorney Mog presented and responded to Councilmember inquiries and comments.

A motion was made by Councilmember Baby, seconded by Vice Chair Wheeler, to waive reading of the text and adopt:

RESOLUTION NO. 027-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE CALLING AND GIVING NOTICE OF THE HOLDING OF AN ELECTION ON NOVEMBER 5, 2024, TO CONSIDER THE CITY OF CLOVERDALE MEASURE TO EXTEND THE TERM OF AND MODIFY THE CITY’S URBAN GROWTH BOUNDARY; ORDERING THE

SUBMITTAL OF THE MEASURE TO THE VOTERS AT THE ELECTION, AND REQUESTING THAT

THE SONOMA COUNTY BOARD OF SUPERVISORS CONSENT TO THE CONSOLIDATION OF

THIS ELECTION WITH THE STATEWIDE GENERAL ELECTION ON THE SAME DATE AND DIRECT THE REGISTRAR OF VOTERS TO CONDUCT THE ELECTION.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter No: (0) None
Abstain: (0) None

Absent: (0) None
Mayor Lands recessed the meeting at 7:29 p.m. and reconvened at 7:34 p.m.

I.3 Placement of a Potential Revenue Measure on the Ballot for the November 2024 General Election and Provide Direction to City Staff
City Manager Kelley presented
Council discussed and provided comments.

Public Comments:

Reece Foxen provided suggestions and comments and responded to Councilmember inquiries.

Daniel Frankston provided suggestions, comments, and inquiries.

Susan Cummings provided suggestions and comments.

Council deliberated and provided direction to staff.

City Attorney Mog responded to Councilmember inquiries.

City Council Meeting Minutes - June 12, 2024 - Page 6 of 6 J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

Finance, Administration & Police: Chair Lands and Vice Chair Wolter Last Meeting Agenda | Next Meeting - July 1, 2024
Homelessness Community Advisory Group: Chair Morgenstern and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - June 10, 2024 and October 14, 2024 Joint City/Cloverdale Unified School District: Chair Lands and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - August 19, 2024
Planning and Sustainability: Chair Bagby and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - August 20, 2024 (June 18, 2024 Cancelled) Public Works and Facilities: Chair Wheeler and Vice Chair Wolter Last Meeting Agenda | Next Meeting - June 25, 2024
K. COUNCILMEMBER REPORTS
Vice Mayor Wheeler reported.

K.1 Written Reports:

Councilmember Bagby.

L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
L.1 Community Facility Grant Program - Alexander Valley Health - Letter of Support City Manager Kelley introduced the Letter of Support.

L.2 Assembly Bill 1886 - Housing Element Law - Notice of Opposition City Manager Kelley introduced the Notice of Opposition.

L.3 Senate Bill 1037 - Planning and Zoning Housing Element - Notice of Opposition City Manager Kelley introduced the Notice of Opposition.

M. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Kelley and City Attorney Mog reported.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Comprehensive list of equipment (Gas) to Public Works and Facilities Subcommittee.

Letter of Appreciation for the Art Walk contributors and organizers.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 8:29 p.m. to the next regular meeting of the Cloverdale City Council scheduled for June 26, 2024.

APPROVED ON: June 26, 2024
_______________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.

Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online at www.zoom.us/join, by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527, directly at https://us02web.zoom.us/j/82316684527 or on YouTube at cloverdale.net/youtube

CLOSED SESSION
124 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order

1.B Roll Call

1.C Closed Session Agenda Review (Changes and/or Deletions)

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

Prior to recessing to Closed Session, the Public may speak on Closed Session Items.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JUNE 12, 2024
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 OPEN SESSION
209 N. CLOVERDALE BLVD.

CLOVERDALE, CA, 95425
6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Report Out on Closed Session
A.5 Conflict of Interest Declaration
A.6 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
Any person wishing to speak on an item not listed on the agenda may do so at this Bme. Pursuant to the Brown Act, the City Council is not allowed to consider issues or takeaction on any item not listed on the agenda. Three minutes are typically allotted to each speaker.

C. COMMUNICATIONS
Public written communications sent to Council since the last meeting may be discussed at this time.

C.1 Public Correspondence
D. STUDENT LIAISON REPORT
None.

E. PROCLAMATIONS / RECOGNITION
E.1 LGBTAIA+ Pride Month
Recipients: None.

E.2 Boys and Girls Club - Youth of the Year recognitions Recipients:

Jefferson Elementary School: Vannia Gonzalez-Martinez
Town Hall Follow Up - David Delgardo
5/22/24 Town Hall - Molly Fisher
Town Hall / Sales Tax / Bond Measure - Daniel Frankston The Feds are Coming for Your Air Conditioner. - Koslowsky Pride Proclamation
2 Washington Middle School: Scarlett Johnston
Cloverdale High School: Tony Munoz
F. PRESENTATIONS
None.

G. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one acBon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

G.1 Cloverdale Police Department Military Equipment Use Policy 708 Annual Report Recommended Action(s):

Consider approving the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report in accordance with Assembly Bill 481.

G.2 Designating the Authority and Updating the Process and Procedures in the Determination of Disability Retirements for Local Safety Employees
Recommended Action(s):

Adopt a Resolution Entitled “A Resolution of the City Council of the City of Cloverdale Updating the Process and Procedures for the Determination of Disability Retirements for Local Safety Employees and Delegating the Authority to Make Such Determination.” G.3 Amending the City Personnel System to update the classification of Finance and Human Resource Manager and approve the Salary Range for the Classification Recommended Action(s):

Adopt a Resolution entitled “A Resolution of the City Council of the City of Cloverdale amending City Personnel System to update the classification of Finance and Human Resource Manager and approve the Salary Range for the Classification.”
G.4 Cloverdale Landscaping and Lighting Assessment District – Continuing Public Hearing to June 26, 2024
Recommended Action(s):

Adopt a motion to continue the Public Hearing to June 26, 2024 at 6 p.m.

G.5 Roadway Improvement Project list for fiscal year 2024/2025 funded by SB 1: The Road Repair and Youth of the Year - Tony Munoz
Youth of the Year - Vannia Gonzalez-Martinez
Youth of the Year - Scarlett Johnston
Agenda Report
Attachment 1 - Military Equipment Use Policy
Attachment 2 - Lexipol Policy Section 708
Agenda Report
Attachment 1 - Resolution
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Job Description
Agenda Report
3 Accountability Act of 2017
Recommended Action(s):

Adopt A Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting a List of Projects for Fiscal Year 2024/2025 Funded by SB 1: The Road Repair and Accountability Act of 2017.”
G.6 Sign onto the Town of Windsor’s Memorandum of Agreement Establishing the Town of Windsor Biosolids Collaborative
Recommended Action(s):

Adopt a Resolution Entitled “A Resolution of the City Council of the City of Cloverdale Authorizing Signing onto the Town of Windsor’s Memorandum of Agreement Establishing the Town of Windsor Biosolids Collaborative.”
H. PUBLIC HEARINGS
None.

I. NEW BUSINESS
I.1 Discussion and Consideration of the Adoption of City of Cloverdale Biennial Budget for the Fiscal Years 2024-25 and 2025-26
Recommended Action(s):

Adopt a Resolution Entitled “A Resolution of the City Council of the City of Cloverdale Adopting the Fiscal Years 2024/25 and 2025/26 Biennial Budget”.

I.2 Consideration of Resolution to Place a Measure on November 5, 2024 Ballot to Extend the Term of and Modify the City’s Urban Growth Boundary
Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Calling and Giving Notice of the Holding of an Election on November 5, 2024, to Consider the City of Cloverdale Measure to Extend the Term of and Modify the City’s Urban Growth Boundary; Ordering the Submittal of the Measure to the Voters at the Election, and Requesting that the Sonoma County Board of Supervisors Consent to the Consolidation of this Election with the Statewide General Election on the Same Date and Direct the Registrar of Voters to Conduct the Election.” Agenda Report
Attachment 1- SB 1 Resolution
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Windsor Biosolids MOA
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Draft Operating Budget
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Urban Growth Boundary
Attachment 3 - Cloverdale UGB Ordinance
Attachment 4 - Agenda Report (March 27, 2024)
4 I.3 Placement Of A Potential Revenue Measure On The Ballot For The November 2024 General Election And Provide Direction To City Staff
Recommended Action(s):

1. Discuss options for a potential Revenue Measure including but not limited to a sales tax measure and/or a bond measure to fund critical city services and projects.

2. Provide direction to staff on next steps including whether to develop a ballot measure and place a Revenue Measure on the ballot for the 2024 general election.

J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

K.1 Written Reports:

L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
L.1 Community Facility Grant Program - Alexander Valley Health - Letter of Support L.2 Assembly Bill 1886 - Housing Element Law - Notice of Opposition L.3 Senate Bill 1037 - Planning and Zoning Housing Element - Notice of Opposition M. CITY MANAGER/CITY ATTORNEY REPORTS
Attachment 5 - Presentation
Agenda Report
Attachment 1 - Presentation
Attachment 2 - Public Correspondence - Koslowsky
Written Report - Bagby
Community Facilities Grant Program
AB 1886 - Housing Element Law - Notice of Opposition
SB 1037 - Planning and Zoning Housing Element - Notice of Opposition 5 Staff may provide written and or verbal informational reports.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request agenda items for future Council and or Council Subcommittee meetings.

O. ADJOURNMENT
To the next regular meeting of the Cloverdale City Council scheduled for June 26, 2024.

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to quesBons or enter into dialogue with commenters. Comments may also be submiNed prior t o [email protected]. by 12 p.m. the day of the meeBng. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.

SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliBes Act and Title VI, if you need special assistance to parBcipate in this meeBng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoBficaBon at least 72 hours prior to the meeBng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB 2449: Councilmembers parBcipate in person or teleconference methods consistent with tradiBonal provisions of the Brown Act,Government Code § 54953(b), unless the meeBng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in opBon, the meeBng will conBnue unless it is being held pursuant to the provisions of Assembly Bill 2449.

AB 343: Any wriBngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecBon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.

WAIVER WARNING: If you challenge decisions/direcBons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriNen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.

Date posted: June 6, 2024 | Time posted: 4:55 p.m. | City Clerk Signature: s/Mike Maloney 6 From: Melanie Bagby
To: Michael Maloney
Subject: Fwd: Town Hall Follow Up
Date: Thursday, May 23, 2024 11:02:22 AM
Melanie Bagby
Councilmember, City of Cloverdale
(707) 893-7170 • [email protected]
From: David Delgardo <[email protected]>
Sent: Thursday, May 23, 2024 10:14:54 AM
To: Melanie Bagby <[email protected]>
Subject: Town Hall Follow Up
Dear Melanie,
First, let me again thank you for conducting the town hall on Wednesday evening.The presentation was comprehensive and the comments from the public were enlightening and well received.

Second, and speaking of comments, allow me to apologize for marble-mouthing my words to those assembled.Valuable time could have better been spent by folks like me not publicly sputtering.

Third: It seems to me that a sales tax increase dedicated to street repair will allow revenue enhancements for those (and similar) projects.However, a sales tax increase will likely not be effective in providing the big-ticket financing critical to replacing the police station.With those two priorities as examples, I happily concur with Mr. Frankston’s thoughts about the advisability of pursuing revenue enhancements from both sales and real property taxes.

Finally, former Mayor Russell nailed it when she offered that the key is to sell how these revenue enhancements are community enhancements.Such a campaign might be a tough reach, particularly when voters are convinced that the economy is in the toilet. (Much data tells us it is not.Most media sources tells us it is.)
I’m convinced that with a full-court press, Cloverdalians can and will embrace the notion of our local tax dollars going to address our local public needs.I’d campaign for that in a heartbeat.

Thanks, again.

Dave Delgardo
7 From: Molly Fisher
To: City Council
Cc: Michael Maloney; David Kelley; Kevin Thompson
Subject: 5/22/24 Town Hall
Date: Thursday, May 23, 2024 8:39:18 AM
Please let me vote for a bond to build a modest Police Station in our modest city with modest crime. For me to support it, the bond would be specifically for that. I won’t vote for a bond with built-in legalese wiggle room so that the money is not earmarked for that project and only that project. I found it wild that the Mayor and City Attorney so openly told us at the May 22 Town Hall meeting that they want to misuse the typical structure of a bond to pay for whatever arises. No to that! That isn’t conservative, at all.

I would vote for a half-cent district sales tax to bring in the revenue required to address our deferred maintenance issues with the streets and wastewater system. I don’t like it, but I’ll vote for it because I’m convinced we need it.

I would like to see even more belt-tightening, though. There are lots of things that are wonderful, but we do not need, like a utility box art painting program (sadly) or another scoreboard (sorry—maybe later) or skateboard park. Just can’t afford it right now! Save up? Thank you for the town hall. I was hoping to hear more from the folks who came to it.

Molly Fisher
Cloverdale, CA 95425
8 From: [email protected]
To: Todd Lands; Gus Wolter; Melanie Bagby; Brian Wheeler; Marjorie Morgenstern Cc: David Kelley; Kevin Thompson; Public Comments
Subject: Town Hall / Sales Tax / Bond Measure
Date: Tuesday, June 04, 2024 1:03:26 PM
What I learned at last month's Town Hall:

Expenses:

1. Cloverdale is facing a structural operational budget deficit of 1M annually (Kelly/Press Democrat);

2. Cloverdale does not have a functioning Police Station. It will cost 17M to get a new station and 8M to get the 'basics' of a new station (Kelly/Parker);

3. Cloverdale's roads need over 20M in repairs/replacements (Kelly) Revenues:

1. A sales tax increase of: A) .025% would raise 500K/year; B ) .05% would raise 1M/year; C) .075¢ would raise 1.5M/year (Isom/Kelly);

2. Bonding any sales tax increase would cut sales tax revenues by + 40% (Isom); 3 A bond of 45¢/100K of assessed value would raise 17.5M (Isom/Kelly);

4. A bond of 50¢/100K of assessed value would raise 19.5M (Isom/Kelly);

5. A bond of 60¢/100K of assessed value would raise 23.5M (Isom/Kelly); Isom Survey Results:

1. 61.5% of those surveyed say Yes or lean Yes for a .025¢ sales tax increase (50% +1 required);

2. 49.7% of those surveyed say Yes or lean Yes for a .050¢ sales tax increase (50% +1 required);

3. 43% of those surveyed say Yes or lean Yes for a .075¢ sales tax increase (50% +1 required);

4. 65% of those surveyed say Yes or lean Yes for a 45¢/100K of assessed value bond (67% required);

5. 57% of those surveyed say Yes or lean Yes for a 50¢/100K of assessed value bond (67% required);

6. 52% of those surveyed say Yes or lean Yes for a 45¢/100K of assessed value bond (67% required);

Factors to Consider:

9 1. Only a 25¢ sales tax increase has enough support currently. 45¢ and 50¢ bond would have enough support if state proposition (ACA1) lowering bond requirements to 55% passes (Isom)

2. Don't want to have to come back and ask for more money later (Wolter/general council sentiment)

3. Other bond measures will appear on ballot;

4. Reducing current spending levels would also ease the structural operational budget deficit.

Analysis:

Sales Tax Increase Only - A .050¢ sales tax increase would cure the structural operational budget deficit. A .075¢ sales tax increase would provide 500K/year for road repairs in addition to correcting the operational deficit. At this highest sales tax rate, it would take 40 years to correct/repair the roads that are currently in poor or very poor condition.

Bond Measure Only - A 45¢ would raise enough funds to either build a new police station or fix almost all the roads. Alternatively, 45¢ would be sufficient to build the 'basics' of a new police station and repair ½ of the roads that are currently in poor or very poor condition.

Sales Tax & Bond Measure - A .050¢ sales tax increase along with a 45¢ bond measure would raise enough funds to: a) cure the operational deficit; b) build the 'basics' of a new police station; and c) repair ½ of the roads that are currently in poor or very poor condition. Erasing a) the operational deficit and b) fixing ALL the roads and c) building the 'basics' of a new police station would require a .075¢ sales tax increase AND a 60¢/100K bond measure.

Where The Rubber Meets The Road
Let's be honest: Any discussion of raising revenues that does not include a bond measure is just "kicking the can down the road." The condition of our roads along with a 1M/year operational budget deficit (to say nothing of the serious infrastructure problems) is evidence that there's been decades of kicking. Furthermore, absent significant cuts to the existing budget, there simply aren't any funds for "Penciled-out" projects such as lights at the 2nd Street City basketball courts, a playground at Furber Park, a new skate park and improvements at the recently acquired Soda Ranch Springs Open Space. And, if only a sales tax increase is enacted, and it is not bonded, there will be no revenues for road rehabilitation for several years. As I recall, only 1 person mentioned cutting the existing budget at the town hall.

I recently told my wife we needed to take some money out of savings in order hire 10 someone to take care of our backyard (which has become totally overgrown). She told me that I couldn't take a dime out of savings until I gave her: 1) a quote for the scope of clearance work to be done; and 2) a revised budget that allocates funds each month to maintain the back yard.

The town hall was helpful in setting forth the scope of work to be done - 1M/year for operational deficit; 20M for road rehabilitation; and 8M for the 'basics' of a new police station. The public was pretty split on increased sales tax (5 spoke in favor) versus a bond (4 spoke in favor). I heard 4 councilmembers indicate their support for some sales tax increase. I only heard one member speak in support of a bond measure.

My suggestion to the council is a simple one: 1) set forth exactly what you want to get done; and 2) set forth exactly how you are going to find the funding for that; and 3) expend lots of shoe leather convincing the people of Cloverdale to support the (requested) funding for the (proposed) improvements. From my perspective, Mayor Lands' suggestion (to write the measures using very broad language to cover any contingencies that may arise) is a DEAD WRONG approach that will only ensure that the measure fails.

Daniel Frankston
(415) 202-1880
11 From: ROB KOSLOWSKY <[email protected]>
Sent: Monday, June 10, 2024 6:13 AM
To: ROBERT KOSLOWSKY <[email protected]>
Subject: The Feds are Coming for Your Air Conditioner
The Feds are Coming for Your Air Conditioner
We saw it coming . . . PG&E never answered the question, posed in December 2022, on early generation heat-pumps, which, by 2025 going forward, have to be changed out again: “Why would PG&E support moving to all-electric, including heat pumps, which pose a greater hazard to the environment than natural gas-based (or propane) appliances? Please advise, especially in light of the onerous 2022 building codes about to go into effect.” - Query submitted to PG&E December 8, 2022
Apparently, your next new home air conditioner (AC) could cost you more than $12,000, almost double the installed price of $6,000 to $7,000 of the recent past. Federal regulators are aggressively contributing to the rising cost of staying cool.

Regulations have played an outsized role to the increase in prices for new or replacement AC units. “The Energy Department in January 2023 issued a new efficiency standard for residential systems,” reports the Wall Street Journal [1]. “It necessitated a major redesign that increased costs by $1,000 to $1,500, according to [Martin Hoover, a co-owner of Atlanta-based Empire Heating & Air Conditioning]. DOE bureaucrats say the regulation will deliver net benefits for homeowners, but it isn’t clear that consumers will ever earn back in long-term energy savings the steeper upfront costs they’re paying.” Besides the Department of Energy over-regulating household appliances, the Environmental Protection Agency (EPA) is getting into the act with its own set of regulations scheduled to take effect in 2025 [2]. According to the WSJ reporter [1, 3], “It will require air-conditioning equipment makers to use new refrigerants deemed sufficiently climate-friendly. The only refrigerants being used by manufacturers that meet the EPA’s new green standards are classified as mildly flammable. Would-be buyers of these new units may worry about safety, but the bigger issue is cost. Sensors will need to be included in equipment operating with flammable refrigerants to detect leaks and shut off systems as necessary.”
In the name of saving the planet, explosive refrigerants will be required to operate these more costly replacement AC units, a situation fraught with peril in wildfire country. Installers will have to be trained to use welding torches to install these new AC units, right next to the flammable gas needed to make the devices operate in a “climate-friendly way.” Its ironic that these flammable gases have a significantly higher global-warming-potential (GWP) than methane used in gas-operated furnaces. Furthermore, the costs to repair such redesigned heat-pump units will be astronomical.

If by some magic, a homeowner can hang onto his or her’s older system [1, 4], “a refrigerant leak would require a recharge with replacement equipment made more expensive by federal limits on supplies. Such repairs cost $400 to $500 more today than a few years ago, according to Mr. Hoover.” Electric Rate Rises Make Operating More Costly Air Conditioners Even Higher On top of that major price increase, the rising electricity rates nationwide, most acutely felt by California residents, are making air conditioning too costly to operate. Operating guidelines have moved from running AC units at 75 degrees, during peak heat hours, to 80 degrees and now even up to 85 degrees. If you can’t stand the heat and try to operate your higher-cost air-conditioning units from 4 p.m. to 9 p.m., the already high electricity rates are two-tothree-times higher during this forbidden window. If too many people violate this five-hour period, they are threatened with the “utility-state” turning off their air conditioning remotely, or enduring rotating blackouts, those dangerous power outages that can last for hours to days as the grid resets itself.

Is this what we want our government to do — ramp up the costs of electrical appliances that are less safe and harder to maintain than their forerunners and forcing their adoption on unsuspecting citizens? Is this what we want our government to do — mandate all-electric operation of our living spaces and modes of transportation that force up the costs to operate them while simultaneously forcing the instability of the electric grid and more deadly power outages during the summer heat?
Who wants less reliable electric service for significantly more money? Not me! And when it’s cold: “Heat pumps may not work well in older homes that aren’t well insulated, particularly when those homes are in colder regions, utility companies say. That is because they don’t warm a house as rapidly as a gas furnace, and have to be left on for longer periods to reach the desired temperature. [New regulatory mandates will ensure tens of thousands of dollars in costs will be borne by homeowners and landlords.] Retrofitting a home for a heat-pump often incurs other costs such as additional insulation and larger radiators to compensate for the less immediate heat.” – David Hodari, WSJ, Dec 15, 2021
[1] Ben Lieberman, Biden Is Coming for Your Air Conditioner: New regulations will drive up the costs of units and refrigerants, WSJ, May 7 2024. [2] This is the same EPA that awarded $50 million to a radical group that says Palestine is a ‘climate justice issue.’ “[B]anishing fossil fuels won’t be enough to arrest rising temperatures and sea levels. Israel, the military, the police, immigration enforcement, prisons, and capitalism all will have to go, too. The EPA is funding radicals whose aim is to sow division and dismantle U.S. institutions.” - The Radicals Getting Your Tax Money, WSJ, May 24, 2024. [3] Refrigerants used in heat pumps are more potent greenhouse gas contributors than natural gas (methane) used in popular appliances:
“R-134a (1,1,1,2-tetrafluoroethane) was one of the refrigerants that replaced Freon during the late 1980s to reduce damage to the Earth’s ozone layer. Heat pumps using R-134a or R-22 Freon (difluoromonochloromethane) replaced this R-12 Freon (dichlorodifluoromethane) and they have similar thermodynamic properties but with much lower ozone depletion potential and a somewhat lower global warming potential. While natural gas is predominantly methane, heat pump refrigerants use either a methane- or ethane-based gas. There remains much confusion about 12 what to do, short of banning all air conditioning or heat-pump water heaters. As of January 1, 2020, R22 Freon used in heat pumps was replaced by R-410a (Puron). R134A, however, can still be used for wine refrigerators – we live in Sonoma County, of course. But wait, there are ongoing discussions that this latest, new R410A refrigerant, may start to be phased out by 2025 and fully phased out by 2034. Then, the next new refrigerant . . . has not yet been decided. Discussions are leading to the use of a flammable refrigerant starting in 2025. This could cause hazardous situations for installers and homeowners. Installers would have to weld using torches with a flammable gas nearby and homeowners located in wildland-urban interfaces probably don’t need an even more flammable gas as part of their all-electric heat-pump system(s).” Regulators and environmentalists ignore the higher greenhouse warming potential (GWP) of the refrigerant used in their various heat-pump demands. The GWP of these refrigerants is significantly higher than methane used in natural gas-powered hot water heaters, for example. If carbon dioxide gas is used as a reference of 1, refrigerants used in heat-pumps possess a GWP more than a thousand times greater. They range from a GWP of 2,088 (Puron – R410a), popular in today’s heat-pumps, to 1,430 (HFC-134a) often used in wine refrigerators. In contrast, methane’s GWP has been pegged at somewhere between 28 and 36 by various climate change (global warming or global cooling) study groups, a lowly and safer number than any current and proposed heat-pump refrigerant.

See also: “We’re Here to Pump You Up!” – Hans and Franz, Saturday Night Live Alumni, R.K. Koslowsky, May 22, 2020.

See also: Homeowners Should Demand Choice in California – Where is the Demand for All-Electric Housing Coming From Anyway? R.K. Koslowsky, April 5, 2020.

See also: It’s Against the Law to Turn on the Heat? R.K. Koslowsky, December 12, 2022.

See also: Changing Energy Habits or is It Changing Your Ideology? R.K. Koslowsky, December 19, 2022. [4] I’ll take my inefficient cooling units any day over those new ones that are more dangerous to both local and global environments: “Conventional AC units remove heat from indoor air by converting chemicals called refrigerants from gas to liquid and back again and using fans to circulate cool air. They target humidity by cooling the air to the point that water vapor condenses to liquid, then draining it. Their inability to remove humidity independently of cooling makes them inherently inefficient, analysts say.” - Amrith Ramkumar, The Race to Build a Better Air Conditioner, WSJ, June 27, 2023.

STAT of the WEEK 1: $7,700,000,000
Biden administration adds $7.7 billion to taxpayer tab with new student debt announced on May 22, clearing debt for more than 160,000 borrowers. According to the Department of Education, Biden has cleared a total of $167 billion in student loan debt for

4.75 million Americans.
- Washington Examiner.

STAT of the WEEK 2: $729 per Month
The average cost to cool and American home this summer, an increase of nearly 8% from last year. - NBC News as reported in NBBJ, June 2024
Rob Koslowsky
Author of The Tubbs Fire.

Also author of The Upstart Startup & Breach of Trust.

Author's page
13 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE PROCLAIMING JUNE 2024 AS LESBIAN, GAY, BISEXUAL, TRANSGENDER,

QUEER, INTERSEX, ASEXUAL AND ALLY PRIDE MONTH
WHEREAS, Pride Month is a vibrant and inclusive celebration that honors the LGBTQIA+ community, their history, achievements, and ongoing struggle for equality and this annual event serves as a powerful reminder of the importance of acceptance, diversity, and love; and
WHEREAS, Cloverdale’s colorful LGBTQIA+ (Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, Asexual) communities represent an integral part of our community and enhance our city’s well-being; and WHEREAS, the LGBTQIA+ community are our neighbors, mothers, fathers, brothers, sisters, friends and allies.

These individuals are vital to our city and demonstrate with pride and commitment by virtue of their contributions to our city’s economy and quality of life; and
WHEREAS, the LGBTQIA+ community includes elected and appointed officials, professionals, business owners, decision makers, employees in government, as well as public and private enterprises, parents, students, homeowners, charitable organizations and volunteers; and WHEREAS, Pride month reflects upon a movement fifty-three years ago when a trans woman of color, Marsha P.

Johnson, threw the first brick at the Stonewall Bar in New York, New York. The Stonewall Uprising began as a fight for equality and in opposition to discriminatory laws and treatment. The Stonewall Uprising continues to inspire the modern LGBTQIA+ civil rights movement; and
WHEREAS, the City of Cloverdale recognizes the modern LGBTQIA+ civil rights movement started as a protest for equality and hopes the movement continues to lead towards a more equal, just, and fair society; and WHEREAS, California has been a leader in advancing the civil rights of its LGBTQIA+ citizens and the City of Cloverdale is no different. While further progress and achievements need to be made, it is important to recognize and celebrate the immense gains and progress the LGBTQIA+ community has made to date in our community, state, and nation.

WHEREAS, This month - and every month - the City of Cloverdale stands with the LGBTQIA+ community and allies as they take pride in who they are and whom they love
NOW, THEREFORE, BE IT RESOLVED that I, Todd Lands, Mayor of the City of Cloverdale do hereby proclaim June 2024 as, “Pride Month" in Cloverdale and urge all our citizens to join together in ending prejudice everywhere it may exist, to respect the rights of all people, and to celebrate the diversity resulting in cultural richness within our City.

Dated: June 14, 2023
SO ORDERED:
_______________________
Todd Lands, Mayor
14 CERTIFICATE OF RECOGNITION
Tony Munoz 2024 Boys and Girls Club Youth of the Year
This certificate is awarded by the City Council of the City of Cloverdale in special recognition of your selection as the Boys and Girls Club Youth of the Year.

As an esteemed representative of the youth in our Community, City Council commends and appreciates your character, personal growth, leadership qualities, and academic accomplishments to earn this achievement. ________________________________
Todd Lands, Mayor
June 12, 2024
15 CERTIFICATE OF RECOGNITION
Vannia Gonzalez-Martinez 2024 Boys and Girls Club Youth of the Year This certificate is awarded by the City Council of the City of Cloverdale in special recognition of your selection as the Boys and Girls Club Youth of the Year.

As an esteemed representative of the youth in our Community, City Council commends and appreciates your character, personal growth, leadership qualities, and academic accomplishments to earn this achievement. ________________________________
Todd Lands, Mayor
June 12, 2024
16 CERTIFICATE OF RECOGNITION
Scarlett Johnston 2024 Boys and Girls Club Youth of the Year This certificate is awarded by the City Council of the City of Cloverdale in special recognition of your selection as the Boys and Girls Club Youth of the Year.

Meeting Date:

G.1
June 12, 2024
Agenda Section:

Consent
Staff Contact:

Chris Parker, Chief of Police
Agenda Item Title:

Cloverdale Police Department Military Equipment Use Policy 708 Annual Report ________________________________________________________________________________________ Recommended Council Action(s):

Consider approving the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report in accordance with Assembly Bill 481
________________________________________________________________________________________ Background:

Assembly Bill 4811 (AB 481), codified in Government Code sections 7070 through 7075, requires a law enforcement agency to obtain approval from the applicable governing body, via adoption of a “military equipment” use policy by ordinance, prior to funding, acquiring, or using military equipment. The Cloverdale Police Department (CPD) seeks City Council approval of the attached Military Equipment Policy 708, in order to allow CPD to continue to use the vital equipment specified therein.

Items deemed to be “military equipment” by AB 481 are used as a component of the overall best practices for law enforcement agencies (LEAs) throughout the country. These tools have been tested in the field and are used by LEAs to enhance both citizen and officer safety. Loss of these items would jeopardize the welfare of citizens and peace officers within the city of Cloverdale.

The term “military equipment,” as used in AB 481, in fact, does not necessarily indicate equipment that has been used by the military. According to AB 481, items deemed “military equipment” include, but are not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper balls, less lethal shotguns, less lethal 40mm projectile launchers, and flashbangs.

On June 22, 2022, staff brought forward to council a Cloverdale Police Department Military Equipment Use Policy, to include all equipment owned by the department that qualified under the definition. Council approved the policy.
________________________________________________________________________________________ Summary:

California Government Code Section 7071 requires each law enforcement agency to obtain approval of the applicable governing body, by the adoption of a military equipment use policy, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, use, or collaboration with another agency in the use, of military equipment. The section requires similar approval for the continued use of military equipment acquired before January 1, 2022, with May 1, 2022, as the deadline for an agency to begin a governing body approval process.

Section 7071 also directs each law enforcement agency to make publicly available on the agency’s website any proposed or final military equipment use policy for as long as the military equipment is available for 18 City Council/Successor Agency Agenda Item Summary
Meeting Date: April 26, 2023
Item No. G.1

Page 2 of 2 ends

use. The section also requires the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type of military equipment or modify the military equipment use policy if it determines, based on an annual military equipment report (under Section 7072) prepared by the law enforcement agency, as provided, that the military equipment does not comply with the specified standards for approval.

Section 7072 specifies that after receiving approval for its military equipment use policy, the law enforcement agency must submit an annual military equipment report providing certain required information for each type of military equipment approved by the governing body for as long as the equipment is available for use. The report must include, at a minimum, the following information for the immediately preceding calendar year for each type of military equipment:
• A summary of how the military equipment was used and the purpose of its use. • A summary of any complaints or concerns received concerning the military equipment. • The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
• The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
• The quantity possessed for each type of military equipment. • If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

The Cloverdale Police Department possesses and deploys items that qualify within the definition of “Military Equipment” and therefore seeks council approval to approve the Military Equipment Use Policy Annual Report.
________________________________________________________________________________________ Options:

1. Review and approve the Military Equipment Use Policy Annual Report as required in AB 481 and; or

2. Provide alternative direction to staff
________________________________________________________________________________________ Subcommittee Recommendation:

The Military Equipment Use Policy Annual Report was not brought to a subcommittee meeting ________________________________________________________________________________________ Budget/Financial Impact:

No impact
________________________________________________________________________________________ Attachments:

1. Cloverdale Police Department “Military Equipment Use Policy” 708.1

2. Cloverdale Police Department Lexipol policy section 708-Military Equipment 19 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
708.1-GO

MILITARY EQUIPMENT USE
______________________________________________________________________________

PURPOSE
This policy establishes guidelines for the acquisition, funding, use, and reporting of "military equipment," as the term is defined in Government Code section 7070. This policy is provided to fulfill the obligations set forth in Assembly Bill No. 481. These obligations include but are not limited to seeking approval on specific items deemed to be military equipment and requirements related to compliance, annual reporting, cataloging, and complaints regarding these items.

POLICY
It is the policy of the Cloverdale Police Department (“CPD”) that there be legally enforceable safeguards, including transparency, oversight, and accountability measures in place to protect the public's welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.

PHILOSOPHY
The acquisition of military equipment and its deployment in our community may impact the public's safety and welfare. The public has a right to know about any funding, acquisition, or use of military equipment by local government officials, as well as a right to participate in any government agency's decision to fund, acquire, or use such equipment. Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public's welfare, safety, civil rights, and civil liberties and should be based on meaningful public input.

PROCEDURE
A. DEFINITIONS

1. Governing Body – The elected or appointed entity that oversees the Cloverdale Police Department

2. Military Equipment – Any of a wide variety of items as defined by California Government Code section 7070, subsections (c)(1) through (c)(16).

B. GENERAL

1. The Department shall obtain approval of the governing body annually prior to engaging in any of the following activities:
a. Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
b. Seeking funds for military equipment including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
c. Acquiring military equipment permanently or temporarily, including borrowing or leasing.
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CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
d. Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body. e. Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to general order. f. Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment.

2. In seeking the approval of the governing body (Cloverdale City Council), CPD shall submit a proposed military equipment use policy, or subsequent amendments, to the City Council and the public via the law enforcement agency's internet website at least 30 days prior to any public hearing concerning the military equipment at issue. The City Council shall only approve the proposed military equipment use policy if it is determined that the military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.

C. MILITARY EQUIPMENT USE CONSIDERATIONS

1. Military equipment shall only acquired and authorized by CPD if the governing body determines:
a. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. b. The military equipmentis reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety. c. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military

2. Military equipment shall only be used by a CPD employee only after applicable training, including any course required by the Commission on Peace Officer Standards and Training, has been completed unless exigent circumstances arise.

D. MILITARY EQUIPMENT REPORTING CONSIDERATIONS
CPD shall submit an annual military equipment report to the City Council that addresses each type of military equipment possessed by CPD.

1. CPD shall also make each annual military equipment report publicly available on its internet website for as long as the military equipment is available for use.

2. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
a. A summary of how the military equipment was used and the purpose of its use. b. A summary of any complaints or concerns received concerning the military equipment.
c. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. d. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing 21 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. e. The quantity possessed for each type of military equipment. f. If CPD intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
i. Within 30 days of submitting and publicly releasing an annual military equipment report, CPD shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and CPD's funding, acquisition, or use of military equipment.

E. CATALOGING OF MILITARY USE EQUIPMENT
All military use equipment kept and maintained by the Cloverdale Police Department shall be cataloged in a way that addresses each of the following requirements:

1. The manufacturer's description of the equipment.

2. The capabilities of the equipment.

3. The purposes and authorized uses for which the Department proposes to use the equipment.

4. The expected lifespan of the equipment.

5. The fiscal impact of the equipment, both initially and for ongoing maintenance.

6. The quantity of the equipment, whether maintained or sought.

F. COMPLIANCE

1. The Department Administrative Team (DAT) will ensure that all CPD members comply with this policy. The DAT will conduct an annual audit. The Chief of Police or designee will be notified of any policy violations and, if needed, the violation(s) will be referred to the Internal Affairs Division and handled in accordance with the Lexipol Policy titled-(Internal Affairs Investigations). All instances of non-compliance will be reported to City Council via the annual military equipment report.

2. Any member of the public can register a question or concern regarding military use equipment by contacting CPD by email or by phone. A response to the question or concern shall be completed by CPD in a timely manner.

3. Any member of the public can submit a complaint to any member of CPD and in any form (i.e. in-person, telephone, email, etc.). Once the complaint is received, it should be routed to the Sergeants in accordance with Lexipol Policy titled-(Personnel Complaints).

G. FUNDING
CPD shall seek City Council approval for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.

1. CPD has the authority to apply for funding prior to obtaining City Council approval in the case of exigent circumstances. CPD shall obtain City Council approval as soon as practicable.

H. MILITARY USE EQUIPMENT
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CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS

1. Unmanned Aircraft System (UAS): An unmanned aircraft along with the associated equipment necessary to control it remotely.
a. Description, quantity, capabilities, and purchase cost of current UAS:
• DJI M210 with RTK, cost: $27,000 each, quantity: 1. UAS that has 32 minutes of flight time, in all-weather, rated IP43, has an IR camera, Zenmuse gimbal zoom camera, which includes picture/video recording capabilities in 4k. • DJI Parrot ANAFI, cost $0.00 (Came free with purchase of M210) quantity: 1.

UAS has a 25 min. flight time, good weather only, has a mounted camera on a 180 deg. Gimble, and is foldable for portability. Works off smartphone app and is limited in capabilities. This UAS can take pictures and video which includes a digital zoom.
b. Purpose
To be deployed when its view would assist officers or incident commanders with the following situations, which include, but are not limited to:
i. major collision investigations.
ii. Search for missing persons.
iii. natural disaster management.
iv. crime scene photography.
v. SWAT, tactical, or other public safety and life preservation missions. vi. In response to specific requests from local, state, or federal fire authorities for fire response and/or prevention.
c. Authorized Use
Only assigned operators who have completed the required training shall be permitted to operate or supervise the DJI Parrot/DJI Matric 210 RTK during approved missions. d. Expected Life Span
All UAS equipment, 5 years.
e. Fiscal Impact
Annual maintenance and battery replacement cost are approximately $500.00. f. Training
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation. In addition, each operator must attend a 40-hour department training and ongoing quarterly training.

g. Legal and Procedural Rules
Use is established under FAA Regulation 14 CFR Part 107 and the City of Cloverdale Lexipol UAS policy. It is the policy of the CPD to utilize UAS only for official law enforcement purposes and in a manner that respects the privacy of our community, pursuant to State and Federal law.
23 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS

2. Chemical Agent and Smoke Canisters: 37MM Launchers are utilized by CPD personnel as a less-lethal tool that contains chemical agents that are released when deployed. a. Description, quantity, capabilities, and purchase cost i. PENN ARMS, 37MM SINGLE SHOT LAUNCHER, #L137-1, Barrel: 6061-T6 Aluminum, Type III Hard Coat Anodized Frame/Fire Control Group: Steel Foregrip & Trigger Grip: Super Tough (ST) Glass Filled Nylon Resin cost: $1000, quantity: 1.

The 37MM Single Launcher is a tactical single-shot launcher that features a fixed stock with iron sights.
b. Purpose; Limit the escalation of conflict where employment of lethal force is prohibited c. Authorized use Situations: This device is not authorized for use (personnel is not trained to deploy the equipment.)

3. Less Lethal Shotgun: Less Lethal Shotgun is used to deploy the less-lethal 12-gauge SuperSock Beanbag Round (personnel is not trained to deploy this equipment). a. Description, quantity, capabilities, and purchase cost i. REMINGTON 870 LESS LETHAL SHOTGUN, cost: $946, quantity: 3. The Remington 870 Less Lethal Shotgun is used to deploy the less-lethal 12-gauge Super-Sock Beanbag Round up to a distance of 75 feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat, which is a principle of De-escalation. ii. 12-GAUGE SUPER-SOCK BEANBAG ROUND-Model 2581, cost: $5, quantity: 16. A less lethal 2.4-inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270-290 feet per second (FPS). CTS Super-Sock rounds are discharged from a dedicated 12-gauge shotgun that is distinguishable by an orange buttstock and foregrip. This round provides accurate and effective performance when fired from the approved distance of not fewer than five (5) feet. The maximum effective range of this munition is up to 75 feet from the target. The Model 2581 Super-Sock is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to "unfold" or "stabilize." The SuperSock is an aerodynamic projectile. However, accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator. The Super-Sock is very accurate. However, effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts. b. Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use
Situations for the use of the less-lethal weapon systems may include, but are not limited to:
i. Self-destructive, dangerous and/or combative individuals. 24 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
ii. Circumstances where a tactical advantage can be obtained iii. Potentially vicious animals.
iv. Training exercises or approved demonstrations.
d. Lifespan
Remington 870 Less Lethal Shotgun- 25 years.

Super Sock Round- No listed expiration date.
e. Fiscal Impact
Annual maintenance is approximately $50 for each shotgun. f. Training
All officers are trained in the 12 gauge less-lethal shotgun as a less-lethal option by inservice training. g. Legal and Procedural Rules
Use is established under the Lexipol Policy. It is the policy of the CPD to utilize the lesslethal shotgun only for official law enforcement purposes and pursuant to State and Federal law, including those regarding the use of force.

4. Rifles: Guns that are fired from shoulder level, having a long spirally grooved barrel intended to make bullets spin and thereby have greater accuracy over a long distance. a. Description, quantity, capabilities, and purchase cost

i. BUSHMASTER .223 CALIBER RIFLE, MODEL XM15-E25, cost:
$1000, quantity: 6. The BUSHMASTER with 16" Barrel, AR-15, is an entrylevel AR-15 style rifle. The magazine holds 30 rounds of .223 ammunition and the rifle has a non-collapsible stock. This rifle is primarily used in an overwatch capacity to protect the community during large events. ii. BUSHMASTER .223 CALIBER RIFLE, MODEL 90831 cost: $1000, quantity: 6. A highly accurate and durable rifle that includes a 16" barrel length and 30 round magazine. This rifle is primarily used in an overwatch capacity to protect the community during large events.
iii. COLT ARMS .223 CALIBER RIFLE, AR-15 SP1, cost $1000, quantity 2.

The COLT ARMS AR-15 with a 16" barrel is an entry-level rifle. The magazine holds 30 rounds of .223 ammunition and the rifle has a noncollapsible stock. This rifle is primarily used in an overwatch capacity to protect the community during large events.
b. Purpose
To be used as a precision weapon to address a threat with more precision and/or greater distances than a handgun, if present and feasible.
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CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
c. Authorized Use
Only members that are POST certified are authorized to use a rifle. d. Lifespan
BUSHMASTER XM15-E25.223 rifle- 15 years.

BUSHMASTER 90831 .223 rifle- 15 years.

COLT ARMS AR-15 .223 rifle, 15 years.
e. Fiscal Impact
Annual maintenance is approximately $50 for each rifle.

f. Training
Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification two times a year.
g. Legal and Procedural Rules
Use is established under Lexipol policy. It is the policy of the CPD to utilize rifles only for official law enforcement purposes and pursuant to State and Federal law regarding the use of force.

I. MAINTENANCE OF MILITARY USE SUPPLY LEVELS
When stocks of military equipment have reached significantly low levels or have been exhausted, the Department may order up to 10% of stock in a calendar year without city council approval to maintain essential availability for the Department's needs. 5049749.1
26 Policy
708
Cloverdale Police Department
Cloverdale PD Policy Manual
Copyright Lexipol, LLC 2022/01/18, All Rights Reserved.

Published with permission by Cloverdale Police Department ***DRAFT*** Military Equipment - 1 Military Equipment
708.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
708.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue handguns.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
27 Cloverdale Police Department
Cloverdale PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/01/18, All Rights Reserved.

Published with permission by Cloverdale Police Department ***DRAFT*** Military Equipment - 2 708.2 POLICY
It is the policy of the Cloverdale Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 708.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Cloverdale Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
708.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:
[Insert attachment here]
708.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
28 Cloverdale Police Department
Cloverdale PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/01/18, All Rights Reserved.

Published with permission by Cloverdale Police Department ***DRAFT*** Military Equipment - 3 (a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 708.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 708.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 708.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
29 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.2
June 12, 2024
Agenda Section:

Consent
Staff Contact:

David Kelley, City Manager
Shannon Peterson, Finance & HR Analyst
Agenda Item Title:

Designating the Authority and Updating the Process and Procedures in the Determination of Disability Retirements for Local Safety Employees
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution entitled “A Resolution of the City Council of the City of Cloverdale Updating the Process and Procedures for the Determination of Disability Retirements for Local Safety Employees and Delegating the Authority to Make Such Determination”
_______________________________________________________________________________________ Background:

The Public Employees’ Retirement Law (PERL) specifies the procedures under which a local safety retirement is conducted as well as the procedures to determine whether an employee is disabled for purposes of the PERL and whether the disability is “industrial” within the meaning of the PERL.

Over the years, amendments to the PERL have changed the procedures for determining and processing applications for public employee retirement. The process included in the Resolution includes the current and accepted process for CalPERS local safety disability retirements which can be found in their resource guide on the topic: Local Safety Disability Retirement / Industrial Disability Retirement Resource Guide Once a completed application is received from a member, CalPERS determines if the member is eligible to apply for disability retirement. Once that determination has been made, CalPERS and the PERL require the employer to make a determination based on competent medical opinion, whether the employee is disabled (as defined in the PERL) and whether the disability is “industrial” within the meaning of the PERL.

Summary:

The Public Employees’ Retirement Law (“PERL”) requires that the employer determine (a) whether the employee is disabled for the purposes of the PERL and (b) whether the disability is “industrial” within the meaning of the PERL. Section 21173 of California Government Code provides that a governing body may delegate responsibility and authority to a body or officer of the City. Approval of this Resolution delegates the responsibility and authority to make determinations on behalf of the City regarding local safety disability retirement and sets the procedures for processing applications.

Government Code Section 21156 provides that for local safety employees, the local agency governing body must make the determination of disability and “industrial” causation and must base that decision on competent medical opinion. The code further states that a determination must not be used as a substitute for discipline.
30 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 12, 2024

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The employee may appeal a determination under Government Code Section 21156 to the Governing Body.

The Council is allowed to delegate responsibility and authority for these decisions and staff recommends the Council delegate authority for the responsibility and authority to make the decision to the Chief of Police.

The Resolution also provides a promissory note that the employee will sign. Once a local safety member has applied for disability retirement, Government Code 4850.3 provides that Advance Disability Pension Payments be paid to them. The Code specifies the duration and the amount which is approximately 50% of their pay for the previous 12 months. CalPERS will reimburse the employer these payments should the application for industrial disability retirement be approved. If the application is not approved, CalPERS will not reimburse, and the employer must recover the funds from the employee. The promissory note provides agreement by the employee to repay these funds in the case of application denial. _______________________________________________________________________________________ Options:

1. Deny the Resolution; or

2. Refer the resolution to a Council Subcommittee for further review and consideration. ________________________________________________________________________________________ Subcommittee Recommendation:

The Finance Administration & Police Subcommittee recommended the City Council approve the resolution updating the process and procedures in the determination of disability retirements for local safety employees.
________________________________________________________________________________________ Budget/Financial Impact:

There is no fiscal impact to delegating the responsibility and authority under this Resolution. _______________________________________________________________________________________ Attachments:

1. Resolution
31 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2024

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE UPDATING THE PROCESS AND PROCEDURES

FOR THE DETERMINATION OF DISABILITY RETIREMENTS FOR LOCAL SAFETY EMPLOYEES AND DELEGATING THE

AUTHORITY TO MAKE SUCH DETERMINATIONS
WHEREAS, the City of Cloverdale is a contracting agency of the California Public Employees' Retirement System; and
WHEREAS, the Public Employees' Retirement Law ("PERL") requires that a contracting local government agency determine (a) whether an employee of such agency in which he/she is classified as a "local safety member" is disabled for purposes of the Public Employees' Retirement Law and (b) whether such disability is "industrial" within the meaning of the PERL; and
WHEREAS, the City Council of the City of Cloverdale may delegate the responsibility and authority for making such determinations pursuant to section 21173 of the Government Code to a body or officer of the City.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale as set forth:

Section 1. The City Council hereby delegates to the Chief of Police the authority to file disability applications on behalf of all local safety employees pursuant to Government Code section 21173.

Section 2. The City Council Cloverdale hereby delegates to the Chief of Police or, the authority to make any and all determinations on behalf of the City of Cloverdale under section 21152(c) of the Government Code, as it may from time to time be amended, of the existence of a disability and whether such disability is industrial, and to certify such determinations and all other necessary information to the California Public Employees' Retirement System.

Section 3. That the Chief of Police is authorized to make applications on behalf of the City of Cloverdale for disability retirement on behalf of eligible employees and to initiate requests for reinstatement of such employees who have previously been retired for disability.

Section 4. A certified copy of this Resolution must be placed on file with the California Public Employees Retirement System or must accompany all such resolutions or letters of designation signed by the delegate named in this resolution and be included as part of the submission to the California Public Employees Retirement System.

Section 5. The City of Cloverdale hereby adopts the following procedures for processing applications of local safety members for disability retirement:
(1) Verification of CalPERS determination of member eligibility Upon receipt of verification from the California Public Employees Retirement System that the member is eligible to apply for disability retirement, the Chief of Police will proceed with determination. (2) Contingencies Completed
An initial determination will begin after determination that the following conditions have been met:
• Government Code section 4850 payments have been exhausted • Employee has exhausted all leave balances
• OR Employee has filed for disability retirement
32

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(3) Promissory Note
In the event applicant becomes eligible for Advanced Disability Pension Payments, Applicant must sign a promissory note agreeing to repay any Advance Disability Pension Payments made by the City should the applicant later be deemed ineligible for retirement.
(4) Determination of Disability
An initial determination will be made by the City upon medical and other available evidence offered by either the applicant or the City to determine whether the applicant is substantially incapacitated from the performance of his or her duties. The determination shall be made within six months of the date of the City's receipt of CalPERS request for such determination unless this time requirement is waived in writing by the applicant. The Chief of Police shall certify the City's findings and direct them to CalPERS.

A resolution determination for disability retirement will include all the following information statements:
• A statement certifying under penalty of perjury that the determination was not used as a substitute for the disciplinary process.
• A statement certifying under penalty of perjury that the determination was made based on competent medical opinion.
• A finding indicating the member has been found substantially incapacitated from the performance of the usual duties of his/her position.
• A statement that there is competent medical opinion certifying the disability is expected to a) be permanent; b) last at least twelve consecutive months from the date of an application for benefit; c) will result in death. • A statement confirming whether or not the member had filed a workers compensation claim(s) for his or her disabling conditions(s) and if so, whether the claim was accepted.
• A finding by the employer as to whether the causation of the disability was industrial. • A statement by the employer documenting the member’s last day on payroll. • A statement by the employer as to whether there is, or is not, a possibility of thirdparty liability present. • The monthly amount and beginning date of Advance Disability Pension Payments (ADPP) paid or to be paid to the member along with the address where the reimbursement check should be mailed.
• A certified copy of this signed resolution must accompany the determination resolution.
(5) Appeal Process
If the applicant requests a hearing pursuant to the PERL, the hearing shall be held in conformity with Government Code section 21156, as it may from time to time be amended.

Once the City issues its decision following a hearing, the decision and findings will be served on the applicant by certified mail and CalPERS will be notified.

If applicant is found to be substantially incapacitated the City shall so certify to CalPERS. If applicant is found not to be substantially incapacitated the applicant will be further advised that he or she has thirty calendar days to seek judicial review, not including prospective or prophylactic restrictions as defined by CalPERS guidance on disability retirement and in CA Government Code Section 21166 which excludes any determination of disability under Labor Code 4600, 5811 or any other provision of the Labor Code. 33

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REGULARLY PASSED AND ADOPTED by the City Council of the City of Cloverdale on this 12th day of June 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED: ATTEST:
_______________________ ____________________________
Todd Lands, Mayor Mike Maloney, City Clerk

Attachments:

Exhibit A – Promissory Note
34

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EXHIBIT A: Promissory Note

PROMISSORY NOTE
I, [NAME], residing at [HOME PHYSICAL ADDRESS], certify that have been employed by City of Cloverdale (hereby known as Agency) located at 124 N. Cloverdale Boulevard in Cloverdale, California and that pursuant to my employment, I am a member of the California Public Employees Retirement System (CalPERS). I further certify that in accord with CalPERS regulations for disability retirement, I am qualified for Advance Disability Pension Payments (ADPP) from Agency. I understand that ADPP payments of $[X,XXX.XX] will begin on MM/DD/YYYY and will continue until either the effective date of my retirement or until the retirement application is denied by CalPERS.

In the event of denial of application for disability retirement by CalPERS, I, [NAME] promise to reimburse in full, any and all ADPP received from Agency from the date of my application for disability retirement.

I, [NAME], understand that I have 10 business days from the date of denial to contact Agency at the address and phone number listed above to arrange for reimbursement of any and all ADPP as described above, either in one lump sum or a series of payments, not to exceed 12 months from the date of denial. The full amount of ADPP to be reimbursed will be determined at that time and recorded here:

Full amount of ADPP to be repaid is $[AMOUNT] (to be entered after denial of application).

If I am unable to repay the full amount of the ADPP, I understand that the Agency will attempt to collect the debt using all available means. As the receiver of the ADPP payments I am aware of the right to be informed that this note can be transferred by the Agency to another party.

I further understand that this promissory note will become null and void upon receipt of acceptance by CalPERS of the application for disability retirement and an effective date for CalPERS retirement.

Signed this ____ day of ___________, XXXX.
___________________________________ __________________________________ Member’s First and Last Name Agency Executive’s Name and Title ___________________________________ __________________________________ Member’s Mailing Address Agency Mailing Address
___________________________________ __________________________________ Member’s Phone Number Agency Contact Number

WITNESS
____________________________________
Witness First and Last Name
____________________________________________________________________________ Witness Home Address and Phone Number
35 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.3
June 12, 2024
Agenda Section:

Consent
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Amending the City Personnel System to update the classification of Finance and Human Resource Manager and approve the Salary Range for the Classification
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution entitled “A Resolution of the City Council of the City of Cloverdale amending City Personnel System to update the classification of Finance and Human Resource Manager and approve the Salary Range for the Classification.”
_______________________________________________________________________________________ Background:

The City’s adopted personnel system calls for the preparation, revision and maintenance of a classification plan covering all positions in the City (CMC 2.48.050(a)). The City adopted position descriptions in 2005 and has made various modifications and updates since that time. From time to time, it is necessary to update existing classifications or create new ones to accurately reflect the job duties required by the City. In addition, in order to attract and maintain a strong, professional workforce, it is important to compensate employees in a competitive way and in a way that appropriately recognizes their responsibilities.

In July of 2023, while Muchmore than Consulting (MTC) was conducting an executive compensation study in which the position of Finance and Human Resources Analyst was included, MTC learned that the duties and responsibilities of the position had evolved and appeared to be outside and above the job description. The position as described in the current job specification for Finance and Human Resources Analyst is primarily focused on finance and fiscal analysis with minimal responsibility for human resources functions. A detailed position study and salary survey was conducted. _______________________________________________________________________________________S Summary:

The current Finance and HR Analyst has been with the City of Cloverdale since 2015. Prior to the position of Finance and HR Analyst, the incumbent served as Accountant Analyst since her hire in 2015. In July 2019 the position was reclassified to Finance and HR Analyst.

Since 2019, the duties and responsibilities of the position have continued to evolve and now include tasks and responsibilities not contemplated in the current job description and normally performed by a higherlevel classification. These tasks are listed below and are commonly found in supervisor and manager positions in other agencies. In addition to the duties in the current job description, the studied position:
• Manages the labor relations and collective bargaining process; makes recommendations to and implements contract and memorandums of understanding; prepares labor relations documents and contract language; negotiates on behalf of an represents the City in meetings with bargaining units. • Develops, recommends, implements, and monitors the Human Resources budget. 36 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 12, 2024

Page 2 of 3 ends

• Plans, organizes, and reviews the development and administration of comprehensive human resources programs, including recruitment and selection, payroll, benefits administration, workers’ compensation, job development, organizational development. • Reviews, interprets, and recommends changes and additions to human resources policies and programs, including personnel rules, policies, and procedures, labor contracts, benefit and training programs and all human resources services.
• Coordinates full case management for the City’s Workers’ Compensation program, cases, and medical leaves.
• Stands in to represent the Finance Department as Acting Finance Director in the absence of the Finance Director
When studying positions, the whole job method was used to incorporate all aspects of a position. The duties, responsibilities, and level of the position were compared against the classification specification for the studied position. The purpose of the study was to determine if the duties and responsibilities of the position, including authority, autonomy, and consequence of error are clearly and accurately reflected in the job classification specification. This is important because classification specifications are used by the organization to recruit, promote, develop career paths, and establish salary ranges for positions; by supervisors to develop and hold accountable the organization’s employees; and by employees to determine what skills and attributes they must achieve to promote to a desired position.

MTC recommended the City revise the Finance and Human Resources Analyst classification specification to accurately and fully describe the duties and responsibilities of the position and retitle the class to reflect the level and scope of duties being performed. A copy of the Updated Finance and HR Manager Job Classification is attached.

Impact of Proposed Changes on the City’s Work Force
MTC surveyed four comparator cities (Calistoga, Healdsburg, St. Helena and Windsor) looking for match classifications to the recommended management classification that includes both finance and human resources management. Of the four cities with a similar classification, St. Helena paid the highest top monthly salary at $12,924 per month and Windsor, the lowest at $11,070. On average, the comparators value the position at a top monthly salary of $12,166.

The City has historically compensated management positions at rates that are approximately 10%-15% below market average. The classification of Finance and Human Resources Manager establishes the salary range of $9,008.15 - $10,949.47 per month
Salary Review:

The suggested salary amendment for this classification is recommended according to the provisions of CMC

2.48.030 (d), which calls for the preparation, administration, and revision of a compensation plan. The employee currently filling this position would be governed by the new salary range. 37 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 12, 2024

Page 3 of 3 ends

_______________________________________________________________________________________ Options:

1. Deny the Resolution; or

2. Refer to Council Subcommittee for further review
________________________________________________________________________________________ Subcommittee Recommendation:

The proposed Finance and HR Manager Job Classification was reviewed by the City Council in closed session ________________________________________________________________________________________ Budget/Financial Impact:

The Finance and Human Resource Manager position is included in the draft FY 24/25 and FY 25/26 budgets.

Employee will be subject to the standard merit system.
_______________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Updated Job Classification
38 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. __-2024

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE CITY PERSONNEL SYSTEM TO

UPDATE THE FINANCE & HUMAN RESOURCES MANAGER CLASSIFICATION AND APPROVE THE SALARY RANGE

FOR THE CLASSIFICATION
WHEREAS, Cloverdale Municipal Code (CMC) 2.48.030(c) directs the preparation, maintenance, and revision of a position classification plan; and
WHEREAS, CMC 2.48.030(d) directs the preparation, administration, and revision of a plan of compensation correlated with the classification plan; and
WHEREAS, from time to time it is necessary to update these plans to update existing classifications or create new ones to accurately reflect the job duties required by the City; and WHEREAS, in order to attract and maintain a strong, professional workforce it is important to compensate employees in a competitive way and in a way that appropriately recognizes their responsibilities; and WHEREAS, the City conducted an independent job study evaluation of the Finance & Human Resource (HR) Analyst classification which recommended an update to the job classification including the revision of its title to "Finance and Human Resources (HR) Manager"; and
WHEREAS, the City requires a Finance and Human Resources (HR) Manager formally referred as Finance and Human Resources (HR) Analyst to ensure the prudent financial oversight of the City's activities and implementation of the City’s Human Resources System.

NOW THEREFORE, BE IT RESOLVED that the City Council City of Cloverdale does hereby amend the City’s Personnel System to update the classification of Finance and Human Resources Manager with a position description attached hereto and incorporated herein as Exhibit A and establishes the salary range of $9,008.15 - $10,949.47 per month which may be amended from time to time based on Council action for unaffiliated employees; and BE IT FURTHER RESOLVED, that compensation for these positions may be expressed either in terms of monthly salary or corresponding hourly rates.

REGULARLY PASSED AND ADOPTED by the City Council of the City of Cloverdale on this 12th day of June, 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED: ATTEST:
_______________________ ____________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Exhibit A – Finance and Human Resources Manager Job Classification 39 Finance & HR Manager

Page 1 of 5 ends

FLSA: EXEMPT

CITY OF CLOVERDALE

FINANCE AND HUMAN RESOURCES MANAGER
DEFINITION:

Under general direction, plans, organizes, provides administrative direction and oversight for, and participates in the activities and functions of the Administrative and Finance departments within the City which includes human resources, finance, risk management, and other assigned functions; develops and implements departmental goals and objectives; develops, implements, and enforces policies, procedures, and standards; provides expert professional assistance and support to the City Manager and Finance Director; undertakes special projects as assigned; ensures performance objectives are established and accomplished; serves as acting Finance Director in the absence of the Finance Director; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS:

The Finance & Human Resources Manager is a management-level classification in which incumbents exercise considerable independence and discretion and decision-making capabilities in direction and performing professional accounting and human resources duties. Successful performance requires a thorough knowledge of governmental accounting procedures, laws and regulation related to human resource management, payroll, and disability and leave management, workers compensation, risk management, and the ability to exercise sound independent judgment. The classification is distinguished from the next higher classification of Finance Director in that the Finance and Human Resources Manager reports to the City Manager in all matters human resources and assigned risk related matters, and the latter has overall responsibility for the Finance Department.

SUPERVISION RECEIVED/EXERCISED:

Receives general direction from the City Manager in human resources and risk management functions and Finance Director for finance and accounting functions. May supervise of assigned personnel.

ESSENTIAL FUNCTIONS (include but are not limited to the following):
• Performs professional level accounting duties, including direct supervision of the general accounting, cashiering, payroll, accounts payable, and accounts receivable functions; prepares financial and statistical statements in accordance with Generally Accepted Accounting Principles (GAAP) and governmental accounting standards; assists in auditing City funds and accounts. • Compiles the monthly balance sheets, cash receipts, and disbursement statements; prepares journal entries and adjustments to the general ledger; prepares a variety of Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
40 Finance & HR Manager

Page 2 of 5 ends

financial and statistical reports, including year-end and month-end reporting. • Compiles and prepares financial statements, general and subsidiary ledgers, supporting schedules, and other financial and statistical reports; establishes and maintains complete files and records related to assigned functions; participates in the maintenance of various computer files and records; inputs and retrieves a variety of fiscal and statistical information. • Manages the labor relations and collective bargaining process; makes recommendations to and implements contract and memorandums of understanding; prepares labor relations documents and contract language; negotiates on behalf of an represents the Town in meetings with bargaining units.
• Develops, recommends, implements, and monitors the Human Resources budget. • Plans, organizes, and reviews the development and administration of comprehensive human resources programs, including recruitment and selection, payroll, benefits administration, workers’ compensation, job development, organizational development. • Reviews, interprets, and recommends changes and additions to human resources policies and programs, including personnel rules, policies, and procedures, labor contracts, benefit and training programs and all human resources services.
• Directs and administers the City’s workers’ compensation, disability and leave management, and risk management programs; actively manages case files; works closely with legal counsel to process disability and industrial disability retirements and other separations. • Develops, participates in, reviews, and creates variance reports for annual budgets and budget reports; responsible to develop and monitor the human resources budget; assists as assigned, department staff in preparing and monitoring department budgets; performs revenue and expenditure forecasting.
• Prepares financial analyses, cost studies and other special financial projects, including overseeing the work of consultants; utilizes cost allocation systems. • Participates negotiations, performs costing and research related to negotiations, and supports employee relations .
• Develops, oversees, and maintains employment, compensation, and benefits records.
• Directs and administers personnel, benefits and leave programs for City Council, city staff and the public.
• Assist with implementation of human resources policies and programs, including personnel rules, policies and procedures, labor contracts, benefit and training programs, and all human resources services.
• Maintains sound budgetary control over City departmental expenditures; reviews accounting system conformity and compliance with sound accounting procedures and legal requirements. • Conducts internal audits; works in conjunction with private auditors or outside consultants; verifies the classification of funds and accounts; verifies and checks accuracy of various schedules and reports. 41
Finance & HR Manager

Page 3 of 5 ends

• Advises operating departments on established City accounting procedures and regulations; attends meetings and conferences as required. • Establishes and maintains positive working relationships with representatives of community organizations,state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL, AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data, and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

QUALIFICATIONS (Minimal qualifications necessary for entry into the classification):

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills, and abilities necessary to successfully perform the duties and responsibilities of the position. A typical way of obtaining the required qualifications is to possess two years of responsible professional accounting, human resources, and public administration experience, preferably in a public agency setting, and a bachelor’s degree in accounting, business administration, public administration, human resources management, labor relations, economics, finance or a related field.

License/Certificate:

The ability to convey oneself to and from multiple geographic locations timely or possession of, or ability to obtain, a valid Class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)
Knowledge of:

Generally Accepted Accounting Principles (GAAP) and basic principles of accounting as applied to Governmental Accounting Standards (GASB); principles and practices of municipal government accounting and budgeting, including forecast methodologies; principles and practices of automated financial systems; account analyses; financial statement preparation; auditing; basic billing and collection procedures; basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations related to accounting and human resources management and labor relations; principles and techniques of working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly; methods and techniques of scheduling work assignments; modern office practices methods and 42 Finance & HR Manager

Page 4 of 5 ends

equipment, including a computer and applicable software; methods of supervision and employe development, methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.

Ability to:

Develop and implement goals, objectives, practices, policies, procedures, and work standards for the assigned divisions and departments; assist with and provide administrative and professional leadership and directions for assigned teams; plan, organize, direct, and coordinate the work of management, supervisory, professional, paraprofessional, technical, and clerical staff; Use tact, initiative, influence, prudence, and independent judgment within general policy, procedural, and legal guidelines, establish, maintain, and foster positive and effective working relationships with those contacted in the course of work; apply accounting principles and practices to a wide variety of standard and non-standard transactions; set-up, maintain and reconcile financial documents, reports and transactions; prepare a variety of financial statements, reports and analyses; analyze, post balance, and reconcile financial data, ledgers, and accounts; prepare the City’s payroll and all related functions; review the work of assigned support staff; quickly and accurately perform mathematical calculations; interpret, explain, and apply applicable laws, codes, and regulations; accurately read, interpret, and record data; organize, prioritize, and follow-up on work assignments; work independently and as part of a team In an environment with multiple demands and high volume while maintaining accuracy and taking responsibility for work products; train and assist less experienced personnel; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; maintain confidentiality as required; follow written and verbal directions; observe safety principles and work in a safe manner; effectively communicate, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate standard office equipment, including a computer and a variety of applicable word processing, spreadsheet, database and other software applications, including financial and accounting systems; perform public sector accounting, auditing and budget work; perform revenue and expenditure projections; make public presentations. 43 City Council
Agenda Item Summary
Agenda Item:

Meeting Date:

G.4
June 12, 2024
Agenda Section
Public Hearing
Staff Contact
Vanessa Apodaca, Interim City Engineer
Agenda Item Title
Cloverdale Landscaping and Lighting Assessment District – Continuing Public Hearing to June 26, 2024 Summary
On April 24, the Council adopted a resolution setting the public hearing on the question of the levy and collection of annual assessments for FY 2024-25 for the landscape and lighting district. However, in order to allow for proper noticing, staff recommends that the City Council adopt a motion to continue the hearing until June 26, 2024 at 6:00.
44 City Council/Successor Agency
Agenda Item Summary Agenda Item: G.5
Meeting Date: June 12, 2024
Agenda Section:

Consent
Staff Contact:

Vanessa Apodaca, City Engineer
Agenda Item Title:

Roadway Improvement Project list for fiscal year 2024/2025 funded by SB 1: The Road Repair and Accountability Act of 2017
________________________________________________________________________________________ Recommended Council Action(s):

Adopt A Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting a List of Projects for Fiscal Year 2024/2025 Funded by SB 1: The Road Repair and Accountability Act of 2017.” ________________________________________________________________________________________ Background:

In April 2017, Governor Jerry Brown signed into law Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) to address the significant multi-modal transportation funding shortfalls statewide.

SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year.
________________________________________________________________________________________ Summary:

The City must adopt annually, by resolution, a list of proposed projects to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement.

In the current Fiscal Year (FY 2023/2024) the City Council listed the Clark Avenue Rehabilitation project to receive SB 1 funds. Clark Avenue Rehabilitation design and construction funding is anticipated to come from several years’ worth of SB 1 funds unless alternative funds are identified. The Clark Avenue Rehabilitation project is utilizing SB 1 funds beginning in FY 2022/2023 and is currently at 50% design. The Public Works and Facilities Subcommittee recommended the Jefferson Street Rehabilitation Projects(Phases 1 and 2) for future SB 1 funding after the completion of Clark Avenue Rehabilitation.

SB 1 Projects
The Clark Avenue Rehabilitation Project was relisted for SB 1 funds in FY 2023/2024 to allow remaining FY 2023/2024 and future funds to be combined. Clark Avenue, from South Street to Blair Street, will be reconstructed and/or overlain as needed to restore the surface. This project is expected to have a functional life of 30 years once complete. The project is expected to be complete by the autumn of 2026 assuming SB 1 funding is adequate. The project must be relisted for SB 1 funds in FY 2024/2025 to continue.

The Jefferson Street Rehabilitation Projects will be added to the SB 1 list for future fiscal years to allow future SB 1 funds to be combined.
45 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 12, 2024
Item No. ____

Page 2 of 2 ends

• Phase 1 would be from School Street to Fourth Street. Phase 1 project preconstruction is expected to begin after completion of Clark Avenue with construction to be complete in the summer of 2031. • Phase 2 would be from North Street to School Street. Phase 2 project preconstruction is expected to begin after completion of Phase 1 with construction to be complete in the summer of 2034.

Jefferson Street will be reconstructed to restore the surface. This project is expected to have a functional life of 30 years once it is completed. The Jefferson Street projects will be listed in future resolutions that pertain to their specific funding year.
________________________________________________________________________________________ Options:

1. Reject the SB 1 list; or

2. Amend the SB 1 list; or

3. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The SB 1 project list was considered by the Public Work & Facilities Subcommittee on May 28, 2024. ________________________________________________________________________________________ Budget/Financial Impact:

Adoption of the proposed resolution will make the City eligible to receive about $196,000 in SB 1 funds for FY 2024/2025.
________________________________________________________________________________________ Attachments:

1. Resolution
46 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____ –2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024/2025 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $196,000 in RMRA funding in Fiscal Year 2024-25 from SB 1.

WHEREAS, this is the seventh year in which the City is receiving SB 1 funding that will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list, including discussions at Public meetings; and WHEREAS, the City used public comments, Councilmember input, and a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet community priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate various segments of distressed and failed streets and roads throughout the City, starting with a portion of Clark Avenue this year and two similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “at-risk” condition and this revenue will help us prevent further degradation of the overall quality of our road system over the next decade; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting edge technology, materials, and practices will have significant positive co-benefits to the citizens of Cloverdale, 47 Sonoma County, and statewide.

NOW, THEREFORE, BE IT RESOLVED, ORDERED AND FOUND by the City Council of the City of Cloverdale, State of California as follows:

1. The foregoing recitals are true and correct.

2. The following previously proposed and adopted project will utilize fiscal year 2024-25 Road Maintenance and Rehabilitation Account revenues in its delivery. With the relisting of this project in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund this project with Road Maintenance and Rehabilitation Account revenues:

The Clark Avenue Rehabilitation Project from South Street to Blair Street. Clark Avenue will be reconstructed and/or overlain as needed to restore the surface. This project is expected to have a functional life of 30 years once complete. Project preconstruction began in July of 2023. Project construction is expected to be complete in the autumn of 2026.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 12th day of June 2024 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
______________________ ______________________
Todd Lands, Mayor Mike Maloney, City Clerk
48 City Council
Agenda Item Summary
Agenda Item:

Meeting Date:

G.6
June 12, 2024
Agenda Section
Consent
Staff Contact
Vanessa Apodaca, City Engineer
Agenda Item Title
Sign onto the Town of Windsor’s Memorandum of Agreement Establishing the Town of Windsor Biosolids Collaborative
Recommended Council Action
Adopt a Resolution Entitled “A Resolution of the City Council of the City of Cloverdale Authorizing Signing onto the Town of Windsor’s Memorandum of Agreement Establishing the Town of Windsor Biosolids Collaborative.”
Background
The City of Cloverdale participates in the Russian River Reuse Collaborative (R3C) which is a regional wastewater focused collaboration staffed by agency leaders in the Russian River watershed. The R3C meets approximately every two months to discuss upcoming projects and grant opportunities with a focus on being competitive for grant funding opportunities. The Town of Windsor took the lead to create the group and facilitates the meetings. This regional collaboration is gaining momentum and is anticipated to be formalized in the future through a Memorandum of Understanding.

The City of Cloverdale’s wastewater treatment facility processes the City’s wastewater to secondary standards. During wastewater treatment the liquids are separated from the solids. Those solids are then treated physically and chemically to produce nutrient-rich semisolid organic matter known as biosolids. The City currently contracts for biosolid removal approximately every three years. The most recent Cloverdale Biosolids removal project occurred in Fiscal Year 2021/2022 with bids ranging between $200,000 and $600,000.

Due to new regulations, biosolid removal and disposal costs are expected to increase dramatically in the coming years. This issue is one of the many topics discussed during the R3C meetings, including discussions around the benefits of constructing a biosolids treatment facility that could serve the region. ___________________________________________________________________________________________ Summary
The Town of Windsor is planning for a Water Reclamation Facility Modernization Project in which they will construct a biosolids treatment facility. The proposed facility will treat biosolids to Class A, exceptional quality biochar which could be used by residents and agriculture for fertilizer. Biochar is a lightweight black residue, made of carbon and ashes, remaining after the pyrolysis of biomass, and is a form of charcoal which can be used as a soil additive. Biochar can improve plant health through neutralizing acidity, provide improved water and nutrient retention, improve drainage and aeration, and provide habitat for beneficial soil microbes.

Windsor staff obtained the services of a consultant to apply for grant funding from the US Environmental Protection Agency’s (EPA) Climate Pollution Reduction Act program to construct the biosolids treatment facility. Application for grant funding was submitted as a coalition because regional projects are more grant competitive and biosolids disposal is an issue for various agencies throughout the region. City of Cloverdale signed onto Windsor’s Letter of Commitment, which was approved at the March 13, 2024, City Council meeting.

Fees to use Windsor’s facility are anticipated to cover operational expenses and be less than if Cloverdale contracts for biosolid disposal. The facility in Windsor is expected to bring value to Cloverdale through reduced biosolids disposal costs and increased beneficial reuse of a waste product. Therefore, the City of Cloverdale joined with the City of Healdsburg, the City of Santa Rosa, the City of Petaluma, Sonoma Water, and the Lytton Rancheria to sign onto Windsor’s Letter of Commitment, which was submitted as part of their 49 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 12, 2024

Page 2 of 2 ends

funding application due April 1, 2024.

Ongoing participation in the project will require the City to enter into a Memorandum of Agreement (MOA) establishing the Town of Windsor Biosolids Collaborative prepared by Windsor for signature and submittal to the US EPA by July 1, 2024. The MOA commits the City of Cloverdale as a Member Entity/Agency to the following:
a. Attend coordination meetings with other Member Agencies. b. Provide Greenhouse Gas Emissions data request by Windsor (solely related to the project) c. Participate in the Regional Operations Study, which generally requires the Member entities to respond to data requests and provide information regarding current and future biosolids handling practices in a timely manner and provide input on operational considerations for a future local biosolids handling facility.
d. Cooperate in informing communities and the public about the importance of a local biosolids handling facility; and
e. Coordinate their consideration and review of local, state and federal policies and programs related to the establishment of a local biosolids handling facility that will be available to all Member Entities. f. If any Member Entities are to be Grant subrecipients, to be fully accountable to Windsor for proper use of EPA funding and successful Grant implementation.

The City of Cloverdale does not intend to be a Grant subrecipient. The City of Cloverdale’s participation in the MOA can be terminated voluntarily by the City. This MOA does not form a joint powers authority or agency and is not a sharing of powers agreement, limiting liability solely to each individual agency for their respective acts and omissions in fulfilling their duties. City Attorney has reviewed the document, and staff recommends signing onto the Memorandum of Agreement.

Alternative Options

1. Reject Resolution

2. Provide alternative direction to Staff
Budget/Financial Impact
None
Subcommittee Recommendation
This item was introduced to the Public Works and Facilities Subcommittee on May 28, 2024, with a recommendation that it be brought to City Council for consideration.

Attachments:

1. Resolution

2. Memorandum of Agreement Establishing the Town of Windsor Biosolids Collaborative 50 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AUTHORIZING SIGNING ONTO THE TOWN OF WINDSOR’S MEMORANDUM OF AGREEMENT

ESTABLISHING THE TOWN OF WINDSOR BIOSOLIDS COLLABORATIVE WHEREAS, Cloverdale staff participates in the Russian River Reuse Collaborative (R3C) which is a regional wastewater focused collaboration staffed by agency leaders in the Russian River watershed and led by the Town of Windsor; and
WHEREAS, The City’s wastewater treatment facility produces nutrient-rich semisolid organic matter known as biosolids which require periodic removal and disposal; and WHEREAS, The Town of Windsor is planning to construct a regional biosolids treatment facility to treat biosolids to Class A, exceptional quality biochar which could be used by residents and agriculture for fertilizer; and
WHEREAS, Windsor staff applied for grant funding from the US Environmental Protection Agency’s Climate Pollution Reduction Act program to construct the biosolids treatment facility so it can accommodate biosolids from the region including those from Cloverdale; and WHEREAS, the facility in Windsor is expected to bring value to Cloverdale through reduced biosolids disposal costs and increased beneficial reuse of the City’s biosolids; and WHEREAS, Windsor staff asked and the City of Cloverdale signed onto a Letter of Commitment, submitted as part of Windsor’s funding application; and WHEREAS, Windsor staff has asked for Cloverdale and other entities to sign onto their Memorandum of Agreement to be provided to the US Environmental Protection Agency to satisfy conditions of their funding application; and
WHEREAS, based upon the foregoing, staff recommends signing the Memorandum of Agreement on behalf of the City.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale, State of California as follows:

The City Manager is hereby authorized to sign Windsor’s Memorandum of Agreement, committing the City of Cloverdale to its terms.
51 2
It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on the 12th day of June 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED ATTEST:
_________________________________ _____________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Exhibit A – Memorandum of Agreement
52 1

MEMORANDUM OF AGREEMENT

ESTABLISHING THE

TOWN OF WINDSOR BIOSOLIDS COLLABORATIVE
This Memorandum of Agreement (“MOA”) establishes the Windsor Biosolids Collaborative (“Collaborative”) for the purposes described herein. This MOA is made and entered into by and between the parties that are signatory to this MOA.

Recitals
WHEREAS, the Town of Windsor (“Windsor”) has applied to the Environmental Protection Agency's (“EPA”) Climate Pollution Reduction Grant Program (the “Grant”) for the Town of Windsor’s Biosolids Handling Facility Project (the “Project”); and WHEREAS the Town of Windsor will be accountable to EPA and accepts full responsibility for carrying out the full scope of work, for the proper fiscal management of the Grant and all regulatory and any liability of the Project, subject to the terms of the Grant and this MOA; and WHEREAS each of the parties to this MOA is a local government entity, special district or federally recognized Tribe functioning within Sonoma County (“County”); and WHEREAS, the parties desire to enter into this MOA to coordinate and support Windsor's Project with the purpose of enhancing the long-term climate resilience and adaptive capacity in the County, including the alignment of multiple communities across the County in a regionally collaborative approach to reducing greenhouse gas emissions by locally managing biosolids and promoting local access to and beneficial reuse of Class A EQ biosolids and Biochar; and; WHEREAS the parties wish to promote and disseminate information to the community on the climate resilience measures being taken in the County, including but not limited to biosolids management, wastewater treatment and recycling water; and WHEREAS the parties do not intend to create a separate public entity pursuant to Government Code § 6500 et seq. or to establish a sharing of powers agreement through this MOA and no provision of this MOA may be so construed; and
WHEREAS the parties hereto recognize the value of using common resources effectively; and
WHEREAS the parties hereto desire to be proactive on regulatory issues affecting the County that transcend the traditional jurisdictional boundaries of the parties; and WHEREAS the parties hereto desire to inform communities and the public in the County about the importance of a local biosolids handling facility; and WHEREAS the parties hereto wish to coordinate their consideration and review of local, state, and federal policies and programs related to the expansion of the existing biosolids handling facility that will be available throughout the County; and 53 2
WHEREAS the parties hereto find that promoting a coordinated biosolids management approach in the County is in the public interest and for the common benefit of all within the County; and
WHEREAS, Windsor is the applicant for the Climate Pollution Reduction Grant and will be solely responsible for managing and implementing the Grant, as well as the Project, including all phases of engineering, environmental compliance, construction, and monitoring, subject to the terms of the Grant and this MOA; and
WHEREAS, the other parties agree to attend Coordination Committee meetings, provide Greenhouse Gas Emissions data requested by Windsor (solely related to the Project), and to participate in the Regional Operations Study; and
WHEREAS the parties intend that participation in this MOA shall be entirely voluntary and that any party may elect to withdraw from the MOA at any time and for any reason.

NOW, THEREFORE, the parties hereto do hereby enter into this Memorandum of Agreement, as follows:

Memorandum of Agreement

1. Definitions. As used in this MOA, the following words and phrases shall have the meanings set forth below unless the context clearly indicates otherwise.

A. “MOA” shall mean this Memorandum of Agreement.

B. “Collaborative” shall mean the government entities, federally recognized Tribe and special district that are the parties to this MOA and otherwise referred to as the Windsor Biosolids Collaborative.

C. “Member Entity” or “Member Agencies” shall mean the local and/or regional public agencies, including Federally Recognized Indian Tribes, regulated under the Clean Water Act, 33 U.S.C. § 1251 et seq., Clean Water Act 33 U.S.C. § 518e et seq., the federal Safe Drinking Water Act, 42 U.S.C. § 300f et seq., and/or the state Safe Drinking Water Act, Health & Safety Code § 116275 et seq., that operate within or have jurisdiction over any area within the County, and that are signatories to this MOA. The Lytton Rancheria is only subject to federal law.

2. Purpose. This MOA is being entered into in order to establish the Windsor Biosolids Collaborative and carry out the goals and objectives stated herein related to local biosolids handling and greenhouse gas emission reductions. The mission, goals and objectives stated herein relate to the expansion of beneficial uses of biosolids in the County. While this MOA will coordinate the efforts of the Collaborative, there is no intent at this time to form an independent joint powers authority or agency or to establish a sharing of powers agreement pursuant to the requirements of Government Code § 6500 et seq. Neither this MOA nor any provision of this MOA may be construed as if the Member Entities intend to form a joint powers authority or agency or to enter a sharing of powers agreement pursuant to Government Code §6500 et seq. Rather, the Member Entities are entering this MOA in accordance with their respective police and other powers and the authority granted in Government Code §54981, which provides that the legislative body of any local agency 54 3
may contract with any other local agency for the performance by the latter of municipal services or functions within the territory of the former.

3. Establishment of the Collaborative. There is hereby established the Windsor Biosolids Collaborative. The geographic boundaries of the Collaborative shall be the same as the combined boundaries of the Member Entities.

4. Effective Date. This MOA shall become effective, and the Collaborative shall be established when four (4) Member Entities have authorized its execution and when the fourth Member Entity has executed the agreement, notwithstanding additional entities’ execution thereafter.

5. Counterparts. This MOA may be executed in counterpart and each of these executed counterparts shall have the same force and effect as an original instrument and as if all of the parties to the aggregate counterparts had signed the same instrument.

6. Duties of Member Entities.

A. Town of Windsor.

Windsor is the applicant for the Grant and will be solely responsible for managing and implementing the Grant, as well as the Project, including all phases of engineering, environmental compliance, construction, and monitoring, subject to the terms of the Grant and this MOA. Additionally, Windsor shall attend Coordination Committee meetings.

B. Other Member Entities.

All Member Entities other than Windsor agree to:
(a) Attend coordination meetings with the other Member Agencies; (b) Provide Greenhouse Gas Emissions data requested by Windsor (solely related to the Project), which data provided may include, but not be limited to the following:
i. Electricity use and/or run times for onsite biosolids processing equipment
ii. Frequency, magnitude, and distance of off-site biosolids hauling iii. Frequency, magnitude, and distance of chemical deliveries iv. Solids content of biosolids taken offsite
v. Operational data if changes are made to biosolids handling processes; (c) Participate in the Regional Operations Study, which generally requires the Member Entities to respond to data requests and provide information regarding current and future biosolids handling practices in a timely manner, and provide input on operational considerations for a future local biosolids handling facility; (d) Cooperate in informing communities and the public in the County about the importance of a local biosolids handling facility; and
(e) Coordinate their consideration and review of local, state and federal policies and programs related to the establishment of a local biosolids handling facility that will be available to all Member Entities.
55 4
(f) If any Member Entities are to be Grant subrecipients, to be fully accountable to Windsor for proper use of EPA funding and successful Grant implementation.

7. Termination of Membership.

Causes. A Member Entity's participation in this MOA shall terminate on the occurrence of any of the following:
(A) The voluntary resignation of a Member Entity upon written notice by an authorized representative of the Member Entity to the other Member Entities. (B) The occurrence of an event which renders a party no longer eligible for membership in this MOA as a Member Entity in accordance with the requirements of Section 1(c).

8. Liability
For the purposes of this MOA, the parties to this MOA shall each be solely responsible for their acts and omissions in fulfilling their duties specified in Section 6 of this MOA, and no party to this MOA shall have any responsibility for any acts or omissions of any other party to this MOA. In accordance with Section 2, this MOA does not form a joint powers authority or agency and is not a sharing of powers agreement pursuant to Government Code §6500 et seq.. Accordingly, the provisions of Government Code §895.2 do not apply to this MOA, and the parties to this MOA are not jointly and severally liable for any liability arising from or related to this MOA, including, but not limited to, the parties’ acts and omissions in fulfilling their duties pursuant to this MOA. This MOA is not intended to alter and no provision of this MOA may be construed to alter the liability, immunities from liability and defenses against liability of any party to this MOA pursuant to applicable law. 56 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below.

Town of Windsor/Windsor Water District Sonoma Water
By: By:

Print Name: Print Name:

Title: Title:

Date: Date:

City of Cloverdale City of Healdsburg
Print Name: Print Name:

Title: Title:

Date: Date:

City of Santa Rosa
By:

Lytton Rancheria
By:

Print Name: Print Name:

Title:

Date:

Title:

Date:

City of Petaluma
By:

Print Name:

Title:

Date:
57 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

L.1
June 12, 2024
Agenda Section:

New Business
Staff Contact:

David Kelley, City Manager
Susie Holmes, Finance Director
Agenda Item Title:

Discussion and Consideration of the Adoption of City of Cloverdale Biennial Budget for the Fiscal Years 2024- 25 and 2025-26
_______________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled “A Resolution of the City Council of the City of Cloverdale Adopting the Fiscal Years 2024/25 and 2025/26 Biennial Budget”.
________________________________________________________________________________________ Background:

A formally articulated budget and sound fiscal policies provide the foundation for assuring the City’s longterm fiscal sustainability. The first line of defense in adverse economic circumstances is a robust budget reserve policy. The City’s budget reserve policy provides the City Council the flexibility to make changes in the organization to adjust to budgetary impacts. Maintaining minimum fund balances based on the annual expenditures in accordance with reserve levels set by City policy, allows the City to continue operations and projects while responding to short-term problems and provides breathing room to address longer-term problems, while comprehensive response plans are developed. ________________________________________________________________________________________ Summary:

A Draft Operating Budget covering two fiscal years beginning July 1, 2024, and ending June 30, 2026, was prepared for consideration by the City Council. The approximate $25 Million annual budget is expected to fund all City operations, projects, and programs. This is the second time that the City has developed and considered a two-year budget. The Goal of a two-year budget process is as follows:
• Save time and Effort - Two-Year budgets are intended to make strategic use of City Council time spent reviewing the budget and staff time preparing an annual budget • Reinforce long term fiscal health - Broadening the time horizon for the City’s finances (revenues and expenditures) from 12 months to 24 months.

Budget Goals:

The City Council discussed budget themes during the April 25, 2024 budget meeting. The two-year budget was developed based on these themes and set forth by the City Council and is based on the current work plan and service delivery model. The FY 2024/25 and 2025/26 budgets were developed based on a work plan-based approach (what we do) to why (achievements/intended outcomes). The budget working goal has been to maintain a sustainable operational budget, and budget for expenses at a level that enables the City to maintain the minimum required reserve balances in accordance with adopted reserve policies while continuing to plan and prepare for the future.
58 City Council/Successor Agency Agenda Item Summary
Meeting Date June 12, 2024

Page 2 of 4 ends

Fund Balance Overview
The Budget contains detailed fund summaries. Detailed fund balance summaries provide insights into financial health and allocations for specific purposes. The draft budget identifies the beginning and ending Fund Balance and proposed revenue and expenditures for all City funds:
• General Fund – Fund 100
• Retirement Fund – Fund 200
• Inclusionary Housing Fund – Fund 205
• Road Maintenance & Rehabilitation Fund – Fund 209
• Gas Tax Fund for Street Maintenance - Fund 210
• Special Purpose funds – Fund 211-225
• Landscape & Lighting Districts – Fund 231-237
• Water Enterprise – Fund 600
• Sewer Enterprise – Fund 700
• Airport Fund – Fund 670
• Impact Fees – Fund 500-515
Summary of Fund Balances – General Fund
The FY 2022/23 audit completed in March 2024 identified a General Fund balance of $7,991,433, an increase of $49,133 from the prior year’s fund balance of $7,942,300. The estimated ending general fund balance for the current fiscal year (2023/24) is $7,569,070 , a decrease of approximately $422,000 from the prior fiscal year.

The estimated ending fund balance for the current fiscal year is the beginning fund balance identified in the FY 2024/25 budget. The estimated ending fund balance for the fiscal year 2024/25 is expected to decline by $1,184,981 to $6,384,090 and decline further in the fiscal year 2025/26 by $844,347 The total projected fund balance on June 30, 2026, is $5,539,743 a decline of $2,029,328.

General Fund Summary:
• Revenues: Projected at $10.74 million for FY 2024-25 and $10.38 million for FY 2025-26, showing a modest increase from previous years. *
• Expenses: Projected at $11.92 million for FY 2024-25 and $11.23 million for FY 2025-26. * • Use of Fund Balance (Deficit): Expected to be $1.18 million in FY 2024-25 and $844,347 in FY 2025-26.
* Including Transfers In and Transfers Out
Note: The budget can be viewed using this link.

General Fund Revenue
Primary sources of general fund revenue include general taxes (property and sales tax), charges for services, and other financing sources. Major revenue sources, including sales tax and transient occupancy tax, are expected to remain steady as they continue to recover from the downturns caused by the pandemic. According to our sales tax consultants, the City can conservatively expect a 1.3% increase in sales tax revenue over the next two fiscal years. Property taxes are anticipated to grow at a slow to moderate 59 City Council/Successor Agency Agenda Item Summary
Meeting Date June 12, 2024

Page 3 of 4 ends

rate of 3% annually. Utility User Tax revenues are projected to increase by 4.5% in the first year and 7.7% in the second year. Cannabis revenue is forecasted to remain unchanged.

Fund Balance Reserves
During the fiscal year ending June 30, 2024, staff projects using approximately $422,000 from reserve balances to cover the gap between revenue and expenditures in the General Fund. The total General Fund balance at the end of FY 2023-24 is projected to be $7,569,070, which represents an estimated 34% unreserved General Fund reserve balance. For FY 2024-25, an unreserved General Fund balance of 19% is forecasted, decreasing to 13% in FY 2025-26.

In addition to the General Fund, unencumbered reserve balances will be needed to address operational deficits in the Water and Sewer Enterprise Funds. Despite these uses, all reserve balances are expected to remain within established reserve policies, except for some funds within certain zones of the Lighting & Landscape District.

April 25th Budget Workshop:

The City Council held a budget workshop on April 25th. An update to the City’s financial forecast was presented at the Budget Workshop on April 25, 2024, along with highlights of major budget changes and planned expenditures. During the budget workshop, amendments to the draft budget were requested that added to the budget including:

FY 24/25 FY 25/26 Expenditure Fund
$10,000.00 Video/Audio PEG
$12,762.45 $25,524.90 Council Wages Various
$15,000.00 $15,000.00 Senior Center General Fund
$5,000.00 $5,000.00 History Center General Fund
$5,000.00 $5,000.00 FNL General Fund
$20,000.00 Scoreboard Park Impact Fee
$270,000.00 Playground Park Impact Fee
$30,000.00 Bball Court Lighting General Fund
$45,000.00 $45,000.00 PT Staff Measure M Parks
$6,000.00 $6,000.00 Flock camera General Fund
$25,000.00 Rate Study Water
$25,000.00 Rate Study Wastewater
-$75,000.00 Local Haz Mitigation PlanGeneral Fund
-$175,000.00 Skid Steer Sewer Impact Fee Funded
$129,098.00 $ OIT Sewer
$136,137.00 Operator 1 Sewer
$32,000.00 $32,000.00 Corporal x2 General Fund
Total $404,860.45 $244,661.90
General Fund $98,104.98 $73,209.96
Sewer $129,098.00 $161,137.00
Water $25,000.00
Impact Fees $290,000.00
60 City Council/Successor Agency Agenda Item Summary
Meeting Date June 12, 2024

Page 4 of 4 ends

Other Potential Budgetary Requests Not Included in the Draft Budget The draft operating budgets for FYs 2024/25 and 2025/26 do not include other potential expenses including the cost of any potential Cost of Living Adjustments or other employee’s salary or compensation increases.

Next steps:

Staff recommends that the City Council review and Adopt the FY 2024/25 and 2025/26 City of Cloverdale Operating Budgets. If further revisions to the budget are requested or desired at this time, the Council can adopt the budget on June 23rd to ensure the budget is adopted prior to the start of the new fiscal year. ________________________________________________________________________________________ Options:

1. Adopt the City of Cloverdale Biennial Budget for Fiscal Years 2024/25 and 2025/26.

2. Provide staff with recommended changes or updates to the Draft Fiscal Year 2024/25 and 2025/26 City of Cloverdale Operating Budget and direct staff to bring back final for adoption on June 26, 2024. ________________________________________________________________________________________ Subcommittee Recommendation:

None
________________________________________________________________________________________ Budget/Financial Impact:

Approval of the Final budget will establish the budget authority for the Fiscal Years 2024/25 and 2024/25. ________________________________________________________________________________________ Attachments:

1. Resolution

2. Draft Operating Budget

3. Link to Budget
61 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE FISCAL YEARS 2024/25 AND 2025/26 BIENNIAL BUDGET
WHEREAS, the City Council reviewed and discussed the draft City Budget at a Budget Meeting on April 25, 2024; and
WHEREAS, the City Manager and Finance director presented the proposed budget for fiscal years 2024/25 and 2025/26, including estimated revenues and recommended appropriations for operations; and WHEREAS, the City Council reviewed the contents of the City Budget during a special meeting on April 25, 2024 and provided additional direction to staff to update the draft budget; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale does hereby:

1. Adopt the Proposed Budget for fiscal years 2024/25 and 2025/26 attached hereto as Exhibit A.

2. Authorize the City Manager to take all necessary and proper steps to implement this budget, including making expenditures which require prior approval of the City Council as set forth in the Cloverdale Municipal Code and State law.

3. Direct the City Manager to notify the City Council on a timely basis and prepare a budget adjustment when it appears a budget will be exceeded.

REGULARLY PASSED AND ADOPTED by the City Council of the City of Cloverdale on this 12th day of June 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED: ATTEST:
_______________________ ____________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A – City of Cloverdale Fiscal Years 2022-23 and 2023-24 Budget 62 City-Wide Information
Staffing Allocations
Fund Balances
General Fund Summary
Impact Fees
Interfund Transfers
Reserve Policy
General Fund Surplus Policy
Investment Policy
General Fund Departments
General Fund Revenue
City Council
City Manager
City Clerk
Community Support
Human Resources
Risk Management
Finance
General Services
Police Administration
Police Operations
Police Communications/Records
Police Auxillary Services
Facilities Maintenance
Parks & Recreation
Cemetery
Planning Commission
Planning
Engineering & Building Services
Building, Plan Check & Inspection
Special Revenue Funds
Retirement Fund
Inclusionary Housing Fund
Public Education and
Government
(PEG) Fund
Road Maintenance &
Rehabilitation Fund
Gas Tax Fund:

Street Maintenance
Storm Drain Maintenance
Measure M Streets Sales Tax
Planning Grant Fund (SB2)
Community Development Block
Grant (CDBG)
PG&E Turnkey Project
Measure M Parks Sales Tax
Porterfield Creek Trails Open
Space Preserve
Soda Springs Ranch Open
Space
Landscape and Lighting
Districts:

Jefferson Springs
Vintage Meadows
Cottages
The Vineyards
Ioli Ranch
Brookside Terrace
Sunrise Hills
Enterprise Funds
Water Enterprise Fund:

Water | Revenue, Debt Service &
Transfers
Water | Metering and Billing
Water | Operations
Water | Distribution
Water Enterprise Summary
Wastewater Enterprise Fund:

Wastewater | Revenue, Debt
Service & Transfers
Wastewater | Metering and Billing
Wastewater | Operations
Wastewater | Collections
Wastewater Enterprise Summary
Airport Fund
RDA Successor Agency Fund
LMIH Successor Agency Fund
Table of Contents Draft Budget
Fiscal Years 2024-25 and 2025-26 Online Budget Book
63 Authorized Positions
Staffing Allocations by Fund
Funds Description FY2025 FY2026
Allocated FTE Count
Airport Fund 0.075 0.075
Brookside L&L Fund-Zone 6 0.023 0.023
Clov Hsg Successor Agency Fund 0.15 0.15
Cottages L&L Fund-Zone 3 0.279 0.279
Gas Tax Fund 0.932 0.932
General Fund 28.688 28.688
Ioli L&L Fund-Zone 5 0.011 0.011
Jefferson L&L Fund-Zone 1 0.09 0.09
Sales Tax/Measure M Parks 0.55 0.55
Sewer Operations Fund 6.865 6.865
Sunrise L&L Fund-Zone 7 0.05 0.05
Vineyards L&L Fund-Zone 4 0.046 0.046
Vintage L&L Fund-Zone 2 0.231 0.231
Water Operations Fund 7.51 7.51
ALLOCATED FTE COUNT 45.5 45.5
124 N. Cloverdale Blvd., Cloverdale, CA 95425
Phone: (707) 894-2521
www.cloverdale.net
Return to Table of Contents
Staffing Allocation by Fund
Fiscal Years 2024-25 and 2025-26
64 65
Budget Fiscal Year 2024-25
Summary of Fund Balances
66 Budget Fiscal Year 2025-26
Summary of Fund Balances
124 N. Cloverdale Blvd., Cloverdale, CA 95425
Phone: (707) 894-2521
www.cloverdale.net
Return to Table of Contents
67 Authorized Positions
General Fund Summary
Position Name FY2025 FY2026
Allocated FTE Count
City Clerk 1 1
Public Works Director 1 1
Police Records Technician 1 1
Parks & Maintenance Lead Worker 1 1
Dispatcher 5 5
Police Sergeant 3 3
Community Services Officer 1 1
Crossing Guards 0.5 0.5
Chief of Police 1 1
Accounting Assistant II 1 1
Wastewater Treatment Plant Operator I 1 2
City Council Member 0 0
Utility Maintenance Worker I (Public Works) 3 3
Dispatch Supervisor 1 1
City Treasurer 0 0
Accounting Technician 1 1
Associate Planner 1 1
Engineering Technician 1 1
Finance Director 1 1
Police Officer 8 8
Senior Wastewater Treatment Plant Operator 1 1
Office Specialist 1 1
Utility Maintenance Worker II (Public Works) 1 1
Water Treatment Plant Operator II 1 1
Finance & HR Manager 1 1
Wastewater OIT 1 0
Corporal 2 2
City Manager 1 1
Senior Water Treatment Plant Operator 1 1
Parks Superintendent 1 1
Park & Landscape Maintenance Assistant 1 1
Assistant City Manager/Community Development Director 1 1 ALLOCATED FTE COUNT 45.5 45.5
General Fund Summary
Budget Fiscal Years 2024-25 and 2025-26
68 Write a caption to provide helpful context and explanation for images, graphs and embedded content. 100 General Fund Summary
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $10,737,334 $10,382,212 $8,908,709 $7,204,568 $11,134,121 $9,907,851 Expenses $11,922,315 $11,226,559 $10,891,312 $8,333,426 $11,092,190 $8,161,956 REVENUES LESS EXPENSES -$1,184,981 -$844,347 -$1,982,603 -$1,128,858 $41,931 $1,745,895 $1,745,895.12
Revenues Less Expenses in 2022
-$1.5M
-$1M
$500K
$0
$500K
$1M
$1.5M
$2M
2024 2023 2022
124 N. Cloverdale Blvd., Cloverdale, CA 95425
Phone: (707) 894-2521 www.cloverdale.net
Return to Table of Contents
100 General Fund
Summary
Data Updated Jun 03, 2024, 7:43
PM
69 Budgeted Impact Fee Revenue
Budgeted Impact Fee Expenditures
Impact Fee Revenues and Expenditures
Fiscal Years 2024-25 and 2025-26
Budgeted Impact Fee Revenue and Expenditures
70 General Fund Revenue
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual General Taxes $5,935,264 $6,058,308 $5,669,978 $5,052,892 $6,082,338 $5,599,274 Other Financing Sources $2,261,835 $1,857,127 $1,412,874 $619,484 $3,094,539 $2,482,634 Charges for Services $1,596,320 $1,557,288 $1,175,575 $280,210 $960,146 $1,030,203 Miscellaneous Revenue $513,276 $508,850 $262,997 $429,023 $370,912 $179,831 Licenses and Permits $266,739 $266,739 $248,085 $370,933 $373,248 $260,733 Intergovernmental Revenues $118,900 $118,900 $123,200 $441,844 $197,773 $286,178 Special Assessments and Fines $15,000 $15,000 $16,000 $7,197 $54,665 $51,798 Revenues $30,000 $0 $0 $2,984 $500 $17,201
TOTAL $10,737,334 $10,382,212 $8,908,709 $7,204,568 $11,134,121 $9,907,851 Write a caption to provide helpful context and explanation for images, graphs and embedded content. $9,907,851.40
Revenues in 2022
$0
$2M
$4M
$6M
$8M
$10M
$12M
2024 2023 2022
General Fund Revenue
Fiscal Years 2024-25 and 2025-26
Budget Fund 100
General Fund Revenue
Data Updated Jun 03, 2024, 7:43
PM
71 Authorized Positions
City Council
Position Name FY2025 FY2026
Allocated FTE Count
City Council Member 0 0
ALLOCATED FTE COUNT 0 0
City Council
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $129,304 $130,256 $155,790 $83,414 $98,949 $73,758 Salaries and Employee Benefits $45,419 $54,138 $43,456 $28,553 $28,218 $26,417 TOTAL $174,723 $184,394 $199,246 $111,967 $127,167 $100,175 $100,174.99
Expenses in 2022
$0
$20K
$40K
$60K
$80K
$100K
$120K
$140K
2024 2023 2022
City Council
Fiscal Years 2024-25 and 2025-26
General Fund
City Council
Data Updated Jun 03, 2024, 7:43
PM
72 Authorized Positions
City Manager
Position Name FY2025 FY2026
Allocated FTE Count
Assistant City Manager/Community Development Director 0.3 0.3 City Manager 0.4 0.4
ALLOCATED FTE COUNT 0.7 0.7
City Manager
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $329,400 $327,150 $323,100 $145,890 $156,321 $216,889 Salaries and Employee Benefits $221,079 $226,816 $199,187 $210,627 $215,057 $181,985 Expenses $0 $0 $0 $0 $0 $5,325
TOTAL $550,479 $553,966 $522,287 $356,517 $371,378 $404,199 $404,198.94
Expenses in 2022
$0
$50K
$100K
$150K
$200K
$250K
$300K
$350K
$400K
$450K
2024 2023 2022
City Manager
Fiscal Years 2024-25 and 2025-26
General Fund
100.102 City Manager
Data Updated Jun 03, 2024, 7:43
PM
73 Authorized Positions
City Clerk
Position Name FY2025 FY2026
Allocated FTE Count
City Clerk 1 1
City Manager 0.05 0.05
ALLOCATED FTE COUNT 1.05 1.05
City Clerk
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Salaries and Employee Benefits $237,377 $245,152 $234,689 $176,187 $176,224 $133,013 Services and Supplies $107,900 $78,100 $73,025 $16,250 $44,997 $69,630 TOTAL $345,277 $323,252 $307,714 $192,436 $221,220 $202,643 $202,643.27
Expenses in 2022
$0
$20K
$40K
$60K
$80K
$100K
$120K
$140K
$160K
$180K
$200K
$220K
$240K
2024 2023 2022
City Clerk
Fiscal Years 2024-25 and 2025-26
General Fund
100.103 City Clerk
Data Updated Jun 03, 2024, 7:43
PM
74 Community Support
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $162,675 $162,675 $151,500 $87,851 $157,557 $249,256 TOTAL $162,675 $162,675 $151,500 $87,851 $157,557 $249,256 $249,256.13
Expenses in 2022
$0
$50K
$100K
$150K
$200K
$250K
$300K
2024 2023 2022
124 N. Cloverdale Blvd., Cloverdale, CA 95425
Phone: (707) 894-2521 www.cloverdale.net
Return to Table of Contents
Community Support
Fiscal Years 2024-25 and 2025-26
General Fund
100.104 Community
Support
Data Updated Jun 03, 2024, 7:43
PM
75 Authorized Positions
Human Resources
Position Name FY2025 FY2026
Allocated FTE Count
Finance & HR Manager 0.2 0.2
ALLOCATED FTE COUNT 0.2 0.2
100.105 Human Resources
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $242,710 $267,591 $198,439 $150,159 $112,361 $144,039 Salaries and Employee Benefits $46,631 $48,149 $40,589 $35,538 $38,387 $37,889 TOTAL $289,341 $315,740 $239,028 $185,697 $150,749 $181,927 $181,927.14
Expenses in 2022
$0
$20K
$40K
$60K
$80K
$100K
$120K
$140K
$160K
$180K
$200K
2024 2023 2022
Human Resources
Fiscal Years 2024-25 and 2025-26
General Fund
100.105 Human
Resources
Data Updated Jun 03, 2024, 7:43
PM
76 Risk Management
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $712,985 $713,680 $580,389 $523,231 $437,282 $374,288 TOTAL $712,985 $713,680 $580,389 $523,231 $437,282 $374,288 $374,288.17
Expenses in 2022
$0
$50K
$100K
$150K
$200K
$250K
$300K
$350K
$400K
$450K
$500K
$550K
2024 2023 2022
124 N. Cloverdale Blvd., Cloverdale, CA 95425
Phone: (707) 894-2521 www.cloverdale.net
Return to Table of Contents
Risk Management
Fiscal Years 2024-25 and 2025-26
General Fund
100.106 Risk
Management
Data Updated Jun 03, 2024, 7:43
PM
77 AUTHORIZED POSITIONS
Finance
Position Name FY2025 FY2026
Allocated FTE Count
Accounting Assistant II 0.1 0.1
City Treasurer 0 0
Accounting Technician 0.2 0.2
Finance Director 0.3 0.3
Office Specialist 0.2 0.2
Finance & HR Manager 0.1 0.1
ALLOCATED FTE COUNT 0.9 0.9
100.201 Finance
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $336,781 $346,400 $356,895 $189,361 $198,438 $224,427 Salaries and Employee Benefits $157,083 $162,420 $138,440 $117,905 $131,456 $120,613 TOTAL $493,864 $508,820 $495,335 $307,266 $329,894 $345,040 $345,039.62
Expenses in 2022
$0
$50K
$100K
$150K
$200K
$250K
$300K
$350K
2024 2023 2022
Finance
Fiscal Years 2024-25 and 2025-26
General Fund
100.201 Finance
Data Updated Jun 03, 2024, 7:43
PM
78 Expenditures
General Services
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $477,435 $483,090 $408,450 $304,727 $377,766 $240,340 TOTAL $477,435 $483,090 $408,450 $304,727 $377,766 $240,340 $240,339.92
Expenses in 2022
$0
$50K
$100K
$150K
$200K
$250K
$300K
$350K
$400K
2024 2023 2022
General Services
Fiscal Years 2024-25 and 2025-26
General Fund
100.203 General
Services
Data Updated Jun 03, 2024, 7:43
PM
79 Authorized Positions
Police Administration
Position Name FY2025 FY2026
Allocated FTE Count
Chief of Police 1 1
Police Sergeant 3 3
ALLOCATED FTE COUNT 4 4
Expenses
Police Administration
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Salaries and Employee Benefits $1,272,095 $1,268,321 $1,382,667 $1,200,172 $1,318,243 $1,256,886 Services and Supplies $25,750 $25,800 $67,600 $43,794 $56,634 $61,963 TOTAL $1,297,845 $1,294,121 $1,450,267 $1,243,966 $1,374,877 $1,318,848 Police Administration
Fiscal Years 2024-25 and 2025-26
General Fund
80 Authorized Positions
Police Operations
Position Name FY2025 FY2026
Allocated FTE Count
Police Officer 8 8
Corporal 2 2
ALLOCATED FTE COUNT 10 10
Expenses
Police Operations
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Salaries and Employee Benefits $2,403,052 $2,401,006 $2,067,587 $1,732,480 $1,905,937 $1,705,248 Services and Supplies $240,611 $247,230 $210,045 $155,191 $200,289 $176,646 Capital Outlay $130,000 $52,000 $49,000 $0 $123,673 $6,293 TOTAL $2,773,663 $2,700,236 $2,326,632 $1,887,671 $2,229,899 $1,888,187 Police Operations
Fiscal Years 2024-25 and 2025-26
General Fund
81 Authorized Positions
Communications/Dispatch
Position Name FY2025 FY2026
Allocated FTE Count
Police Records Technician 1 1
Dispatch Supervisor 1 1
Dispatcher 5 5
ALLOCATED FTE COUNT 7 7
Expenses
Communications/Dispatch
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Salaries and Employee Benefits $1,149,137 $1,181,969 $1,111,657 $1,026,801 $1,096,042 $1,021,591 Services and Supplies $136,612 $136,612 $149,562 $101,404 $134,338 $118,520 TOTAL $1,285,749 $1,318,581 $1,261,219 $1,128,205 $1,230,379 $1,140,110 Police Communications/Records
Fiscal Years 2024-25 and 2025-26
General Fund
82 Authorized Positions
Police Auxiliary
Position Name FY2025 FY2026
Allocated FTE Count
Crossing Guards 0.5 0.5
Community Services Officer 1 1
ALLOCATED FTE COUNT 1.5 1.5
Expenses
Police Auxiliary Services
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Salaries and Employee Benefits $156,060 $161,130 $163,515 $141,402 $149,416 $149,786 Services and Supplies $44,100 $44,100 $38,061 $32,151 $27,697 $30,030 TOTAL $200,160 $205,230 $201,576 $173,553 $177,113 $179,816 Police Auxiliary Services
Fiscal Years 2024-25 and 2025-26
General Fund
83 Authorized Positions
Facilities
Position Name FY2025 FY2026
Allocated FTE Count
Utility Maintenance Worker II (Public Works) 0.05 0.05
ALLOCATED FTE COUNT 0.05 0.05
Expenses
Facilities
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $107,750 $74,250 $153,636 $127,565 $62,468 $67,610 Capital Outlay $42,000 $0 $15,000 $11 $353,384 $34,331
Salaries and Employee Benefits $8,614 $8,879 $8,573 $7,812 $8,336 $8,024 TOTAL $158,364 $83,129 $177,210 $135,388 $424,188 $109,965 Facilities Maintenance
Fiscal Years 2024-25 and 2025-26
General Fund
84 Authorized Positions
Parks and Recreation
Position Name FY2025 FY2026
Allocated FTE Count
Park & Landscape Maintenance Assistant 0.45 0.45
Parks Superintendent 0.599 0.599
Utility Maintenance Worker I (Public Works) 0.046 0.046 Parks & Maintenance Lead Worker 0.593 0.593
ALLOCATED FTE COUNT 1.688 1.688
Expenses
Parks and Recreation
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $406,850 $403,174 $364,289 $192,032 $313,918 $195,294 Capital Outlay $370,000 $0 $318,500 $278,175 $609,711 $42,731 Salaries and Employee Benefits $312,903 $323,265 $289,811 $208,804 $231,277 $181,270 Expenses $0 $0 $0 $0 $5,000 $0
TOTAL $1,089,753 $726,439 $972,600 $679,011 $1,159,906 $419,295 Parks
Fiscal Years 2024-25 and 2025-26
General Fund
85 Expenses
Cemetery
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $12,500 $12,500 $12,500 $427 $4,669 $5,200 TOTAL $12,500 $12,500 $12,500 $427 $4,669 $5,200
$5,200.00
Expenses in 2022
$0
$500
$1K
$1.5K
$2K
$2.5K
$3K
$3.5K
$4K
$4.5K
$5K
$5.5K
2024 2023 2022
Cemetery
Fiscal Years 2024-25 and 2025-26
General Fund
100.405 Cemetery
Data Updated Jun 03, 2024, 7:43
PM
86 Expenses
Planning Commission
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $12,220 $12,220 $12,220 $0 $1,751 $4,499 TOTAL $12,220 $12,220 $12,220 $0 $1,751 $4,499
$4,499.31
Expenses in 2022
$0
$500
$1K
$1.5K
$2K
$2.5K
$3K
$3.5K
$4K
$4.5K
2024 2023 2022
Planning Commission
Fiscal Years 2024-25 and 2025-26
General Fund
100.501 Planning
Commission
Data Updated Jun 03, 2024, 7:43
PM
87 Authorized Positions
Planning
Position Name FY2025 FY2026
Allocated FTE Count
Assistant City Manager/Community Development Director 0.4 0.4 Associate Planner 0.6 0.6
ALLOCATED FTE COUNT 1 1
Expenses
Planning
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $245,115 $258,115 $346,056 $280,546 $207,658 $106,212 Salaries and Employee Benefits $199,760 $204,023 $168,298 $190,864 $191,867 $158,194 Expenses $0 $0 $0 $46,296 $0 $50
TOTAL $444,875 $462,138 $514,354 $517,705 $399,525 $264,456 Planning
Fiscal Years 2024-25 and 2025-26
General Fund
88 Authorized Positions
Engineering
Position Name FY2025 FY2026
Allocated FTE Count
Engineering Technician 0.3 0.3
Public Works Director 0.05 0.05
ALLOCATED FTE COUNT 0.35 0.35
Expenses
Engineering & Building Services
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $203,411 $150,861 $279,056 $109,102 $122,240 $81,335 Salaries and Employee Benefits $54,043 $55,971 $51,654 $34,508 $18,713 $18,388 Expenses $80,000 $50,000 $0 $6,288 $683 $3,825
TOTAL $337,454 $256,832 $330,710 $149,898 $141,635 $103,548 Engineering and Building Services
Fiscal Years 2024-25 and 2025-26
General Fund 100.601
89 Authorized Positions
Building/Plan Check/Inspections
Position Name FY2025 FY2026
Allocated FTE Count
Associate Planner 0.25 0.25
ALLOCATED FTE COUNT 0.25 0.25
Expenses
Building, Plan Check & Inspection
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $332,750 $332,750 $305,050 $312,615 $474,047 $310,421 Salaries and Employee Benefits $42,576 $43,661 $36,669 $35,285 $37,419 $37,176 TOTAL $375,326 $376,411 $341,719 $347,900 $511,465 $347,597 Building, Plan Check and Inspection Srvcs
Fiscal Years 2024-25 and 2025-26
General Fund 100.602
90 Revenue and Expenses
Retirement
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $1,997,129 $1,976,742 $1,574,661 $2,072,449 $2,341,689 $1,384,732 Expenses $1,996,946 $1,976,742 $1,574,661 $930,612 $1,684,649 $1,587,826 REVENUES LESS EXPENSES $183 $0 $0 $1,141,836 $657,040 -$203,093 -$203,093.15
Revenues Less Expenses in 2022
$400K
$200K
$0
$200K
$400K
$600K
$800K
$1M
$1.2M
2024 2023 2022
Retirement Fund
Fiscal Years 2024-25 and 2025-26
Fund 200
200 Retirement
Data Updated Jun 03, 2024, 7:43
PM
91 Revenue and Expenses
PEG Fees
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $20,000 $20,000 $20,000 $15,371 $21,291 $21,741 Expenses $15,500 $5,500 $8,000 $0 $213 $29,526
REVENUES LESS EXPENSES $4,500 $14,500 $12,000 $15,371 $21,078 -$7,784 -$7,784.37
Revenues Less Expenses in 2022
-$10K
-$5K
$0
$5K
$10K
$15K
$20K
$25K
2024 2023 2022
Public Education & Government (PEG)
Fiscal Years 2024-25 and 2025-26
Fund 213
PEG Fees
Data Updated Jun 03, 2024, 7:43
PM
92 Revenues and Expenses
Road Maintenance and Rehab - SB1
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $230,510 $230,510 $208,184 $172,043 $201,147 $183,830 Expenses $250,000 $400,000 $225,000 $46,108 $508 $586,881 REVENUES LESS EXPENSES -$19,490 -$169,490 -$16,816 $125,935 $200,640 -$403,052 -$403,051.84
Revenues Less Expenses in 2022
$500K
$400K
$300K
$200K
$100K
$0
$100K
$200K
$300K
2024 2023 2022
Road Maintenance & Rehab SB1
Fiscal Years 2024-25 and 2025-26
Fund 209
209 Road Maintenance
and Rehab
Data Updated Jun 03, 2024, 7:43
PM
93 Authorized Positions
Gas Tax - Streets 402
Position Name FY2025 FY2026
Allocated FTE Count
Utility Maintenance Worker I (Public Works) 0.346 0.346 Parks Superintendent 0.163 0.163
Public Works Director 0.1 0.1
Utility Maintenance Worker II (Public Works) 0.1 0.1
Parks & Maintenance Lead Worker 0.193 0.193
ALLOCATED FTE COUNT 0.902 0.902
Revenue and Expenses
Street Maintenance
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $933,884 $1,071,024 $667,805 $221,633 $542,887 $604,617 Expenses $937,591 $1,074,731 $705,880 $396,872 $537,619 $444,970 REVENUES LESS EXPENSES -$3,707 -$3,707 -$38,075 -$175,239 $5,268 $159,647 Street Maintenance
Fiscal Year 2024-25 and 2025-26
Gas Tax Fund 210
94 Authorized Positions
Gas Tax - Storm Drains
Position Name FY2025 FY2026
Allocated FTE Count
Utility Maintenance Worker I (Public Works) 0.03 0.03
ALLOCATED FTE COUNT 0.03 0.03
Revenues and Expenses
Gas Tax - Storm Drain
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Expenses $55,663 $57,497 $47,378 $18,397 $19,536 $27,677 REVENUES LESS EXPENSES -$55,663 -$57,497 -$47,378 -$18,397 -$19,536 -$27,677 Storm Drain Maintenance
Fiscal Years 2024-25 and 2025-26
Gas Tax Fund 210
95 Revenues and Expenses
Measure M Streets
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $104,650 $200,000 $85,502 $79,356 $104,040 $101,731 Expenses $100,000 $141,000 $100,000 $0 $96,535 $0
REVENUES LESS EXPENSES $4,650 $59,000 -$14,498 $79,356 $7,505 $101,731 $101,731.16
Revenues Less Expenses in 2022
$0
$10K
$20K
$30K
$40K
$50K
$60K
$70K
$80K
$90K
$100K
$110K
2024 2023 2022
Measure M | Streets Sales Tax
Fiscal Years 2024-25 and 2025-26
Street Sales Tax Fund 212
212 Measure M Streets
Data Updated Jun 03, 2024, 7:43
PM
96 Revenues and Expenses
SB2 Planning Grant
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $0 $0 $0 $68,584 $19,464 $0
Expenses $0 $0 $0 $0 $0 $36,428
REVENUES LESS EXPENSES $0 $0 $0 $68,584 $19,464 -$36,428 -$36,428.07
Revenues Less Expenses in 2022
-$40K
-$30K
-$20K
-$10K
$0
$10K
$20K
$30K
$40K
$50K
$60K
$70K
2024 2023 2022
SB2 Planning Grant
Fiscal Years 2024-25 and 2025-26
Fund 222
222 SB2 Planning
Grant
Data Updated Jun 03, 2024, 7:43
PM
97 Revenues and Expenses
224 CDBG Fund
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $642,000 $0 $0 $0 $0 $58,846
Expenses $393,000 $249,000 $0 $0 $0 $2,860
REVENUES LESS EXPENSES $249,000 -$249,000 $0 $0 $0 $55,986 $55,985.81
Revenues Less Expenses in 2022
$0
$10K
$20K
$30K
$40K
$50K
$60K
2024 2023 2022
Community Development Grant Fund
Fiscal Years 2024-25 and 2025-26
CDBG Fund 224
224 CDBG Fund
Data Updated Jun 03, 2024, 7:43
PM
98 Authorized Positions
Measure M Parks
Position Name FY2025 FY2026
Allocated FTE Count
Park & Landscape Maintenance Assistant 0.55 0.55
ALLOCATED FTE COUNT 0.55 0.55
Revenues and Expenses
Measure M Parks
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $130,593 $130,593 $131,736 $171,977 $135,916 $134,752 Expenses $158,022 $170,890 $163,113 $138,148 $64,091 $37,821 REVENUES LESS EXPENSES -$27,429 -$40,297 -$31,377 $33,830 $71,826 $96,931 Measure M | Parks
Fiscal Years 2024-25 and 2025-26
Fund 214
99 Revenues and Expenses
Porterfield Creek
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $10,270 $14,770 $4,170 $98 $1,546 $1,714
Expenses $10,200 $14,700 $4,100 $1,697 $1,497 $1,690
REVENUES LESS EXPENSES $70 $70 $70 -$1,599 $48 $24
$23.77
Revenues Less Expenses in 2022
-$1.6K
-$1.4K
-$1.2K
-$1K
-$800
-$600
-$400
-$200
$0
$200
2024 2023 2022
Porterfield Creek Trails Open Space Preserve
Fiscal Years 2024-25 and 2025-26
Fund 225
225 Porterfield Creek
Data Updated Jun 03, 2024, 7:43
PM
100
Authorized Positions
Jefferson Springs
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.003 0.003
Parks & Maintenance Lead Worker 0.016 0.016
Utility Maintenance Worker I (Public Works) 0.021 0.021 Finance & HR Manager 0.003 0.003
City Manager 0.003 0.003
Parks Superintendent 0.043 0.043
ALLOCATED FTE COUNT 0.09 0.09
Revenues and Expenses
Jefferson Springs
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $21,570 $21,570 $14,345 $17,953 $12,705 $17,438 Expenses $34,319 $35,846 $25,467 $14,158 $17,077 $15,663 REVENUES LESS EXPENSES -$12,750 -$14,276 -$11,122 $3,794 -$4,372 $1,775 Jefferson Springs
Fiscal Years 2024-25 and 2025-26
Fund 231
101
Expenses
226.PGE Turnkey
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $0 $0 $0 $0 $1,504,516 $0
Expenses $0 $0 $5,351,973 $3,878,697 $1,504,516 $0
REVENUES LESS EXPENSES $0 $0 -$5,351,973 -$3,878,697 $0 $0 $0.00
Revenues Less Expenses in 2022
-$4M
-$3.5M
-$3M
-$2.5M
-$2M
-$1.5M
-$1M
$500K
$0
2024 2023 2022
PG&E Turnkey Project
Fiscal Years 2024-25 and 2025-26
Fund 226
226.PGE Turnkey
Data Updated Jun 03, 2024, 7:43
PM
102
227.Soda Springs Ranch
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $709,880 $864,000 $0 $0 $0 $0
Expenses $709,880 $864,000 $0 $0 $0 $0
REVENUES LESS EXPENSES $0 $0 $0 $0 $0 $0
$0.00
Revenues Less Expenses in 2022
$0
2024 2023 2022
Expenses
227.Soda Springs Ranch
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $709,880 $864,000 $0 $0 $0 $0
Expenses $709,880 $864,000 $0 $0 $0 $0
REVENUES LESS EXPENSES $0 $0 $0 $0 $0 $0
Soda Springs Ranch
Fiscal Years 2024-25 and 2025-26
Fund 227
227.Soda Springs
Ranch
Data Updated Jun 03, 2024, 7:43
PM
103
Authorized Positions
Vintage Meadows 232
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.012 0.012
Parks & Maintenance Lead Worker 0.082 0.082
Utility Maintenance Worker I (Public Works) 0.051 0.051 Finance & HR Manager 0.012 0.012
City Manager 0.012 0.012
Parks Superintendent 0.064 0.064
ALLOCATED FTE COUNT 0.231 0.231
Revenues and Expenses
232 Vintage Meadows L&L
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $70,438 $70,438 $70,796 $53,732 $70,896 $70,215 Expenses $87,478 $90,061 $94,789 $57,926 $69,186 $63,064 REVENUES LESS EXPENSES -$17,040 -$19,623 -$23,993 -$4,195 $1,710 $7,150 Vintage Meadows
Fiscal Years 2024-25 and 2025-26
Fund 232
104
Authorized Positions
Cottages 233
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.024 0.024
Parks & Maintenance Lead Worker 0.079 0.079
Utility Maintenance Worker I (Public Works) 0.037 0.037 Finance & HR Manager 0.024 0.024
City Manager 0.024 0.024
Parks Superintendent 0.091 0.091
ALLOCATED FTE COUNT 0.279 0.279
Revenues and Expenses
233 Cottages L&L
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $79,455 $79,455 $87,574 $35,920 $60,448 $88,405 Expenses $120,084 $122,710 $102,601 $50,925 $68,511 $67,147 REVENUES LESS EXPENSES -$40,629 -$43,255 -$15,027 -$15,004 -$8,064 $21,258 The Cottages
Fiscal Years 2024-25 and 2025-26
Fund 233
105
Authorized Positions
Vineyards 234
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.003 0.003
Parks & Maintenance Lead Worker 0.015 0.015
Utility Maintenance Worker I (Public Works) 0.004 0.004 Finance & HR Manager 0.003 0.003
City Manager 0.003 0.003
Parks Superintendent 0.019 0.019
ALLOCATED FTE COUNT 0.046 0.046
Revenues and Expenses
234 Vineyards L&L
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $10,178 $10,178 $10,405 $9,399 $10,331 $10,331 Expenses $17,806 $18,606 $15,503 $8,414 $10,356 $8,053
REVENUES LESS EXPENSES -$7,628 -$8,428 -$5,098 $984 -$25 $2,278 The Vineyards
Fiscal Years 2024-25 and 2025-26
Fund 234
106
Authorized Positions
Ioli Ranch 235
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.001 0.001
Parks & Maintenance Lead Worker 0.002 0.002
Utility Maintenance Worker I (Public Works) 0.002 0.002 Finance & HR Manager 0.001 0.001
City Manager 0.001 0.001
Parks Superintendent 0.003 0.003
ALLOCATED FTE COUNT 0.011 0.011
Revenues and Expenses
235 Ioli Ranch
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $4,663 $4,663 $4,851 $4,419 $4,678 $4,062
Expenses $5,385 $5,611 $6,112 $3,464 $3,867 $3,204
REVENUES LESS EXPENSES -$722 -$948 -$1,262 $954 $810 $858 Ioli Ranch
Fiscal Years 2024-25 and 2025-26
Fund 235
107
Authorized Positions
Brookside 236
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.002 0.002
Parks & Maintenance Lead Worker 0.008 0.008
Utility Maintenance Worker I (Public Works) 0.005 0.005 Finance & HR Manager 0.002 0.002
City Manager 0.002 0.002
Parks Superintendent 0.003 0.003
ALLOCATED FTE COUNT 0.023 0.023
Revenues and Expenses
236 Brookside L&L
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $10,937 $10,937 $10,490 $10,115 $10,818 $10,421 Expenses $11,195 $11,847 $11,128 $8,027 $12,705 $8,683
REVENUES LESS EXPENSES -$258 -$910 -$638 $2,088 -$1,888 $1,738 Brookside Terrace
Fiscal Years 2024-25 and 2025-26
Fund 236
108
Authorized Positions
Sunrise 237
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.005 0.005
Parks & Maintenance Lead Worker 0.013 0.013
Utility Maintenance Worker I (Public Works) 0.009 0.009 Finance & HR Manager 0.005 0.005
City Manager 0.005 0.005
Parks Superintendent 0.015 0.015
ALLOCATED FTE COUNT 0.05 0.05
Revenues and Expenses
237 Sunrise L&L
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $16,436 $16,436 $14,235 $17,005 $13,828 $14,039 Expenses $20,098 $20,861 $24,103 $14,201 $16,724 $16,539 REVENUES LESS EXPENSES -$3,662 -$4,425 -$9,868 $2,804 -$2,896 -$2,501 Sunrise Hills
Fiscal Years 2024-25 and 2025-26
Fund 237
109
Revenues and Expenses
Water Revenue; Debt Service & Transfers
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $5,802,759 $6,361,402 $5,479,434 $5,148,056 $3,891,908 $3,551,510 Expenses $805,124 $804,989 $293,914 $475,785 $827,204 $124,131 REVENUES LESS EXPENSES $4,997,635 $5,556,413 $5,185,520 $4,672,271 $3,064,704 $3,427,379 $3,427,378.98
Revenues Less Expenses in 2022
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
$3.5M
$4M
$4.5M
$5M
2024 2023 2022
Water Enterprise
Revenue, Debt Service and Transfers
Fiscal Years 2024-25 and 2025-26
Fund 600
600 Water Revenue;
Debt Service &
Transfers
Data Updated Jun 03, 2024, 7:43
PM
110
Authorized Positions
Water Metering and Administration
Position Name FY2025 FY2026
Allocated FTE Count
Office Specialist 0.4 0.4
Accounting Assistant II 0.5 0.5
Finance Director 0.4 0.4
Accounting Technician 0.4 0.4
Finance & HR Manager 0.36 0.36
ALLOCATED FTE COUNT 2.06 2.06
Expenses
Water Metering and Administration
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Salaries and Employee Benefits $348,165 $360,854 $300,731 $253,157 -$187,467 $265,363 Services and Supplies $86,495 $88,290 $65,470 $60,975 $72,480 $63,165 Expenses $0 $0 $0 $0 $100 $0
TOTAL $434,660 $449,144 $366,201 $314,132 -$114,887 $328,528 Water Enterprise | Metering & Administration
Fiscal Years 2024-25 and 2025-26
Fund 600
111
Authorized Positions
Water Operations 600.800
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.45 0.45
City Council Member 0 0
Utility Maintenance Worker I (Public Works) 0.75 0.75
Associate Planner 0.1 0.1
Engineering Technician 0.35 0.35
Water Treatment Plant Operator II 1 1
City Manager 0.25 0.25
Senior Water Treatment Plant Operator 1 1
Assistant City Manager/Community Development Director 0.1 0.1 ALLOCATED FTE COUNT 4 4
Expenses
600 Water Operations
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $1,053,578 $1,045,934 $983,031 $469,036 $708,723 $781,450 Salaries and Employee Benefits $907,743 $935,929 $846,778 $707,298 $390,111 $628,613 Capital Outlay $1,971,275 $1,320,000 $449,225 $226,677 $60,896 $54,565 Overhead/Administrative Expense $865,165 $821,128 $641,389 $0 $509,694 $481,185 Expenses $8,000 $8,000 $8,000 $0 $0 $875
TOTAL $4,805,761 $4,130,991 $2,928,423 $1,403,010 $1,669,424 $1,946,689 Water Enterprise | Operations
Fiscal Years 2024-25 and 2025-26
Fund 600
112
Authorized Positions
Water Distribution 600.801
Position Name FY2025 FY2026
Allocated FTE Count
Utility Maintenance Worker I (Public Works) 0.95 0.95
Utility Maintenance Worker II (Public Works) 0.5 0.5
ALLOCATED FTE COUNT 1.45 1.45
Expenses
600 Water Distribution
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Capital Outlay $1,052,000 $1,552,700 $2,202,750 $78,187 $51,888 $0 Services and Supplies $563,200 $591,500 $345,000 $114,328 $97,914 $111,290 Salaries and Employee Benefits $217,238 $225,071 $238,313 $155,976 $227,879 $218,619 TOTAL $1,832,438 $2,369,271 $2,786,063 $348,491 $377,681 $329,909 Water | Distribution
Fiscal Years 2024-25 and 2025-26
Fund 600
113
Authorized Positions
Water Enterprise Summary 600
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.45 0.45
Accounting Assistant II 0.5 0.5
City Council Member 0 0
Utility Maintenance Worker I (Public Works) 1.7 1.7
Accounting Technician 0.4 0.4
Associate Planner 0.1 0.1
Engineering Technician 0.35 0.35
Finance Director 0.4 0.4
Office Specialist 0.4 0.4
Utility Maintenance Worker II (Public Works) 0.5 0.5
Water Treatment Plant Operator II 1 1
Finance & HR Manager 0.36 0.36
City Manager 0.25 0.25
Senior Water Treatment Plant Operator 1 1
Assistant City Manager/Community Development Director 0.1 0.1 ALLOCATED FTE COUNT 7.51 7.51
Revenues and Expenses
Water Enterprise Summary
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $5,802,759 $6,361,402 $5,479,434 $5,148,056 $3,891,908 $3,551,510 Expenses $7,877,983 $7,754,394 $6,374,600 $2,541,418 $3,375,817 $3,370,784 REVENUES LESS EXPENSES -$2,075,224 -$1,392,992 -$895,166 $2,606,638 $516,091 $180,726 Water Enterprise Summary
Fiscal Years 2024-25 and 2025-26
Fund 600
114
Revenues and Expenses
630 Sewer Revenue, Debt Service & Transfers
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $3,233,070 $3,498,182 $2,616,824 $2,312,193 $2,401,792 $2,159,004 Expenses $142,478 $142,361 $0 $84,275 $215,529 $7,193
REVENUES LESS EXPENSES $3,090,592 $3,355,821 $2,616,824 $2,227,917 $2,186,263 $2,151,810 $2,151,810.39
Revenues Less Expenses in 2022
$0
$200K
$400K
$600K
$800K
$1M
$1.2M
$1.4M
$1.6M
$1.8M
$2M
$2.2M
$2.4M
2024 2023 2022
Wastewater Revenue, Debt Service and
Transfers
Fiscal Years 2024-25 and 2025-26
Fund 630
630 Sewer Revenue,
Debt Service &
Transfers
Data Updated Jun 03, 2024, 7:43
PM
115
Authorized Positions
Sewer Metering & Administration
Position Name FY2025 FY2026
Allocated FTE Count
Office Specialist 0.4 0.4
Accounting Assistant II 0.4 0.4
Finance Director 0.3 0.3
Accounting Technician 0.4 0.4
Finance & HR Manager 0.265 0.265
ALLOCATED FTE COUNT 1.765 1.765
Expenses
630 Sewer Metering and Administration
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Salaries and Employee Benefits $289,777 $300,622 $212,961 $208,883 -$194,001 $216,182 Services and Supplies $52,445 $52,668 $33,325 $29,620 $33,879 $31,351 Expenses $0 $0 $0 $0 $0 $5,704
TOTAL $342,222 $353,290 $246,286 $238,503 -$160,122 $253,238 Wastewater | Metering and Administration
Fiscal Years 2024-25 and 2025-26
Fund 630
116
Authorized Positions
Wastewater Operations
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.35 0.35
Wastewater Treatment Plant Operator I 1 2
City Council Member 0 0
Utility Maintenance Worker I (Public Works) 0.05 0.05
Associate Planner 0.05 0.05
Engineering Technician 0.35 0.35
Senior Wastewater Treatment Plant Operator 1 1
Wastewater OIT 1 0
City Manager 0.2 0.2
Assistant City Manager/Community Development Director 0.1 0.1 ALLOCATED FTE COUNT 4.1 4.1
Expenses
Wastewater Operations
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $982,106 $1,069,296 $709,381 $510,547 $771,649 $632,967 Salaries and Employee Benefits $861,792 $892,365 $752,541 $606,072 $396,062 $544,426 Capital Outlay $540,000 $870,000 $280,000 $19,176 -$122,709 $280,254 Overhead/Administrative Expense $527,177 $534,847 $0 $0 $310,298 $299,766 TOTAL $2,911,075 $3,366,508 $1,741,922 $1,135,795 $1,355,300 $1,757,414 Wastewater | Operations
Fiscal Years 2024-25 and 2025-26
Fund 630
117
Authorized Positions
Wastewater Collections 630.801
Position Name FY2025 FY2026
Allocated FTE Count
Utility Maintenance Worker I (Public Works) 0.65 0.65
Utility Maintenance Worker II (Public Works) 0.35 0.35
ALLOCATED FTE COUNT 1 1
Revenues and Expenses
630 Wastewater Collections
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Services and Supplies $281,040 $58,200 $275,350 $25,925 $35,575 $231,080 Salaries and Employee Benefits $147,623 $153,077 $167,328 $111,302 $157,891 $149,399 Capital Outlay $212,750 $200,000 $212,750 $0 $195,266 -$33,694 TOTAL $641,413 $411,277 $655,428 $137,227 $388,732 $346,784 Wastewater | Collections
Fiscal Years 2024-25 and 2025-26
Fund 630
118
Authorized Positions
Wastewater Summary
Position Name FY2025 FY2026
Allocated FTE Count
Public Works Director 0.35 0.35
Accounting Assistant II 0.4 0.4
Wastewater Treatment Plant Operator I 1 2
City Council Member 0 0
Utility Maintenance Worker I (Public Works) 0.7 0.7
Accounting Technician 0.4 0.4
Associate Planner 0.05 0.05
Engineering Technician 0.35 0.35
Finance Director 0.3 0.3
Senior Wastewater Treatment Plant Operator 1 1
Office Specialist 0.4 0.4
Utility Maintenance Worker II (Public Works) 0.35 0.35
Finance & HR Manager 0.265 0.265
Wastewater OIT 1 0
City Manager 0.2 0.2
Assistant City Manager/Community Development Director 0.1 0.1 ALLOCATED FTE COUNT 6.865 6.865
Wastewater Enterprise Summary
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $3,233,070 $3,498,182 $2,616,824 $2,312,193 $2,401,792 $2,159,004 Expenses $4,037,187 $4,273,436 $2,643,637 $1,595,800 $2,142,284 $2,727,338 REVENUES LESS EXPENSES -$804,117 -$775,254 -$26,813 $716,393 $259,509 -$568,334 Wastewater Enterprise Summary
Fiscal Years 2024-25 and 2025-26
Fund 630
119
Authorized Positions
Airport 670
Position Name FY2025 FY2026
Allocated FTE Count
Finance & HR Analyst 0.025 0.025
Utility Maintenance Worker I (Public Works) 0.05 0.05
ALLOCATED FTE COUNT 0.075 0.075
Revenues and Expenses
670 Airport
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $708,831 $320,127 $404,296 $136,325 $116,226 $237,337 Expenses $710,496 $320,127 $410,443 $33,423 $179,301 $232,671 REVENUES LESS EXPENSES -$1,665 $0 -$6,147 $102,902 -$63,076 $4,667 Airport Enterprise
Fiscal Years 2024-25 and 2025-26
Fund 670
120
Projected Fiscal Year 2023-24 Interfund Transfers
Draft Budget Fiscal Year 2024-25 Interfund Transfers
Interfund Transfers
FY 2024-25 and FY 2025-26
General Fund
121
Draft Budget Fiscal Year 2025-26 Interfund Transfers
122
Revenues and Expenses
700 RDA Successor Agency
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $4,683,100 $1,747,201 $1,747,201 $1,624,842 $3,204,511 $1,950,070 Expenses $1,803,890 $1,805,840 $1,844,392 $1,597,995 $770,432 $893,215 REVENUES LESS EXPENSES $2,879,211 -$58,639 -$97,191 $26,847 $2,434,079 $1,056,855 $1,056,854.56
Revenues Less Expenses in 2022
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
2024 2023 2022
RDA Successor Agency
Fiscal Years 2024-25 and 2025-26
Fund 700
700 RDA Successor
Agency
Data Updated Jun 03, 2024, 7:43
PM
123
Write a caption to provide helpful context and explanation for images, graphs and embedded content. 702 Housing SA
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $4,000 $4,000 $14,000 $9,643 $24,607 $14,301
Expenses $65,767 $67,018 $16,000 $3,071 $4,588 $3,978
REVENUES LESS EXPENSES -$61,767 -$63,018 -$2,000 $6,572 $20,020 $10,324 Housing Successor Agency
2024 - 25 Budget 2025 - 26 Budget 2023-24 Budget 2023 - 24 Actual 2022 - 23 Actual 2021 - 22 Actual Revenues $4,000 $4,000 $14,000 $9,643 $24,607 $14,301
Expenses $65,767 $67,018 $16,000 $3,071 $4,588 $3,978
REVENUES LESS EXPENSES -$61,767 -$63,018 -$2,000 $6,572 $20,020 $10,324 $10,323.50
Revenues Less Expenses in 2022
$0
$2K
$4K
$6K
$8K
$10K
$12K
$14K
$16K
$18K
$20K
$22K
2024 2023 2022
Low to Moderate Income Housing (LMIH)
Successor Agency
Fiscal Years 2024-25 and 2025-26
Fund 702
702 Housing SA
Data Updated Jun 03, 2024, 7:43
PM
124
City Council/Successor Agency
Agenda Item Summary Agenda Item: L.2
Meeting Date: June 12, 2024
Agenda Section:

New Business
Staff Contact:

Alex Mog, City Attorney
Kevin Thompson, Assistant City Manager/Community Services Director
Agenda Item Title:

Consideration of Resolution to Place a Measure on November 5, 2024 Ballot to Extend the Term of and Modify the City’s Urban Growth Boundary.
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale Calling and Giving Notice of the Holding of an Election on November 5, 2024, to Consider the City of Cloverdale Measure to Extend the Term of and Modify the City’s Urban Growth Boundary; Ordering the Submittal of the Measure to the Voters at the Election, and Requesting that the Sonoma County Board of Supervisors Consent to the Consolidation of this Election with the Statewide General Election on the Same Date and Direct the Registrar of Voters to Conduct the Election.”
________________________________________________________________________________________ Background:

In 2010, voters adopted Measure G, which amended the Land Use Element of the City’s General Plan to enact an urban growth boundary (“UGB”). The UGB is contained within Policy LU 3-1 of the General Plan. With limited exceptions, new urban development is allowed within the boundaries of the UGB but not outside of it. Additionally, the City’s General Plan provides that new sewer and water service shall not be extended outside of the UGB.

In 2023, representatives from the Clearwater Ranch approached the City about a possible annexation of their property to accommodate future expansion. Clearwater Ranch is a non-profit adult care facility established in 2018, located off Cherry Creek Road in the western hills. The site is within the General Plan Study Area but is outside the UGB and outside the Sphere of Influence controlled by the Sonoma Local Area Formation Commission (“LAFCO”). Because Clearwater Ranch is in Sonoma County, City services are not available, leaving limited opportunities for expansion. For this reason, Clearwater Ranch is seeking to amend the UGB to include their property, which could allow for a future annexation into the City. Properties requesting annexation must be within the UGB. Since the initiation of this discussion, several other property owners in the western hills have expressed interest in participating in the process.

The UGB remains in effect permanently. However, Policy LU 3-1 provides that the UGB may be amended by the City Council after January 1, 2030. Prior to that date, any amendment of the UGB requires voter approval.

The City Council has considered possible changes to the UGB during multiple City Council meetings, most recently on March 27, 2024. Additional background information regarding the proposed change to the UGB is included in the Staff Report, which is attached for reference. At its March 27th meeting, the City Council provided direction to staff to prepare a ballot measure to submit to the voters that would modify the 125
City Council/Successor Agency Agenda Item Summary
Meeting Date: June 12, 2024

Page 2 of 3 ends

boundaries of the UGB to include certain additional areas adjacent to the western boundary of the City and extend the term of the UGB through 2050.
________________________________________________________________________________________ Summary:

The proposed Resolution, if adopted, would place a measure on the ballot for consideration by the voters during the November 5, 2024 General Election. If approved by the voters, the proposed measure would amend Policy LU 3-1 of the General Plan to do two things:

1. Modify the location of the UGB. The current boundaries of the urban growth boundary are established in Exhibit A of General Plan Policy LU 3-1. The proposed ballot measure will amend the location of the UGB to include the western hills adjacent to the City’s boundaries, extending up to approximately the ridgeline of the western hills. The proposed new location of the UGB is attached to this Staff Report as an exhibit for reference.

2. Extend the Term of the UGB. Currently, there is no expiration date on the UGB. However, Policy LU 3-1 provides that it may be amended by the City Council after January 1, 2030. The proposed measure will extend that date to January 1, 2050. Any amendment to the UGB prior to that date will require voter approval.

Approval of the proposed measure by the voters is only the first step in the possible minor development of hillside areas. The City’s Sphere of Influence would need to be amended to include the relevant properties, and those properties will then need to be annexed into the City. Both of those actions require the approval of Sonoma County LAFCO, which may involve a lengthy process. If approved, development in these areas will be subject to the City’s zoning and development standards. The City will be required to pre-zone these areas prior to annexation occurring. While no pre-zoning has occurred yet, it is likely that the City’s zoning regulations will allow less development than what is currently allowed under the County’s zoning.

Furthermore, the City, rather than the County, will be the authority for reviewing and approving any future development. This will give the City greater control over any future development in the western hills than it currently has.

The question that will be presented to voters, and included on the ballot itself, is proposed as follows:

City of Cloverdale Extension and Modification of Urban Growth Boundary Shall an Ordinance by adopted to extend the term of the City’s Urban Growth Boundary by 20 years and modify the City’s Urban Growth Boundary to include the western hillside adjacent to the City’s existing boundary to facilitate City, rather than the County, control over development in this area to further the City’s goal of preserving the hillside from significant new development?
Yes
No
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City Council/Successor Agency Agenda Item Summary
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Page 3 of 3 ends

Approval of the Resolution to place the proposed measure on the November 2022 ballot requires a majority vote of the City Council. In order to pass, the Measure must receive a simple majority (50%+1) of votes during the election.

If the Resolution is approved, the proposed measure will be submitted to the voters at the November 5, 2024 election, which will be conducted by the County Registrar of Voters.

The Council may also, by motion, designate a member or members to write the primary argument in favor of the measure, and a rebuttal to any arguments in opposition. ______________________________________________________________________________________ Options:

1. Do not adopt the Resolution placing a measure on the ballot to extend and amend the City’s Urban Growth Boundary; and

2. Provide direction to City staff on changes to the proposed measure; or

3. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The proposed amendment of the Urban Growth Boundary was reviewed and discussed by the Planning & Sustainability Subcommittee, as well as by the City Council previously. ________________________________________________________________________________________ Budget/Financial Impact:

The City Council provided direction to staff to seek developer deposit from the requesting parties to cover the expense of the placement of a ballot measure before the voters. The request parties have previously provided the City with a deposit of $10,000. Staff has repeatedly requested additional funds, but no additional funds have been provided. The proposed ballot measure is nevertheless being brought forth now because there are only a few meetings left before the deadline to place the measure on the ballot. left The County Registrar of Voters will charge the City between $8,009 and $13,348 to place the measure on the ballot. There are additional costs of approximately $8,000 in staff time and the City Attorney’s time to prepare the ballot materials. Accordingly, the deposit will cover approximately one-half of the total costs of the ballot measure.
________________________________________________________________________________________ Attachments:

1. Resolution Placing Measure on Ballot

2. Exhibit A – Proposed UGB Location

3. Ordinance Amending Urban Growth Boundary

4. March 27 Staff Report.
127
1 CITYOF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE CALLING AND GIVING NOTICE OF THE HOLDING OF AN ELECTION ON NOVEMBER 5, 2024, TO CONSIDER THE CITY OF CLOVERDALE MEASURE TO EXTEND THE TERM OF AND MOFDIFY THE CITY’S URBAN GROWTH BOUNDARY; ORDERING THE SUBMITTAL OF THE ORDINANCE TO THE VOTERS AT

THE ELECTION, AND REQUESTING THAT THE SONOMA COUNTY BOARD OF SUPERVISORS

CONSENT TO THE CONSOLIDATION OF THIS ELECTION WITH THE STATEWIDE GENERAL

ELECTION TO BE HELD ON THE SAME DATE AND DIRECT THE REGISTRAR OF VOTERS TO

CONDUCT THE ELECTION
WHEREAS, in 2010 Cloverdale voters adopted Measure G, which amended the Land Use Element of the City’s General Plan to enact an urban growth boundary (“UGB”), contained Policy LU 3-1 of the General Plan; and
WHEREAS, with limited exceptions, new urban development is allowed within the boundaries of the UGB but not outside of it, and new sewer and water service shall not be extended outside of the UGB; and
WHEREAS, Policy LU 3-1 provides that the UGB may be amended by the City Council after January 1, 2030. Prior to that date, any amendment of the UGB requires voter approval; and WHEREAS, the City Council desires to submit a measure to the voters that requires voter approval of any amendment to the UGB prior to January 1, 2050 and modify the boundaries of the UGB to include the western hills adjacent to the City’s existing boundary; and WHEREAS, modifying the boundaries of the UGB will facilitate the City, rather than the County, having control over development in this area in furtherance of the City’s goal of preserving the hillside from significant new development.

NOW, THEREFORE, BE IT RESOLVED thatthe City Council ofthe City of Cloverdale does hereby find, determine, and declare as follows:

1. The foregoing recitals are true and correct and are hereby incorporated by reference.

2. Pursuant to Elections Code section 9222, the City Council of the City of Cloverdale hereby calls an election at which it shall submit to the qualified voters of the City the Cloverdale Term Extension and Modification of Urban Growth Boundary Measure, which, if approved, would extend the term of the Urban Growth Boundary by 20 years and modify the location of the Urban Growth Boundary. The City Council hereby requests that the election be consolidated with the statewide election to be held on November 5, 2022. The City 128
2 Council acknowledges that the consolidated election will be held and conducted in the manner prescribed in Election Code section 10418.

3. The question to be presented to the voters shall be as set forth below. This question requires the approval of a majority of qualified electors casting votes:

City of Cloverdale Term Extension and Modification of Urban Growth Boundary
Shall an Ordinance be adopted to extend the term of the City’s Urban Growth Boundary by 20 years and modify the City’s Urban Growth Boundary to include the western hillside adjacent to the City’s existing boundary to facilitate City, rather than the County, control over development in this area to further the City’s goal of preserving the hillside from significant new development?
YES
NO

4. The full text of the proposed Ordinance to be submitted to the voters is attached as Exhibit A (the “Measure”) hereto and shall be made available to the public upon request to the Office of the City Clerk. The Measure shall be completely printed in the voter pamphlet.

If a simple majority of the qualified voters voting on the Measure vote in favor therefore, the Ordinance shall be approved and the Measure shall be deemed adopted upon the City Council’s declaration of the results of the election.

5. The City Clerk is authorized, instructed, and directed to work with the Office of the Registrar of Voters as needed in order to properly and lawfully conduct the election. The ballots to be used in the election shall be in form and content as required by law. The Office of the Registrar of Voters is authorized to canvass the returns of the general municipal election. In all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections.

6. The Board of Supervisors is requested to instruct the Office of the Registrar of Voters to provide such services as may be necessary for the holding of the consolidated election.

The election shall be held in all respects as if there were only one (1) election. The City recognizes that the County will incur additional costs because of this consolidation and agrees to reimburse the County for those costs. The City Manager is hereby authorized and directed to expend the necessary funds to pay for the City’s cost of placing the measure on the election ballot.

7. Arguments; Impartial Analysis; Deadlines
a. The last day for submission of primary arguments for or against the measure shall be by 5 p.m. on August 16, 2024.
129
3 b. The last day for submission of rebuttal arguments for or against the measure shall be by 5 p.m. on August 23, 2024.
c. Primary arguments shall not exceed three hundred (300) words and shall be signed by not more than five (5) persons.
d. Rebuttal arguments shall not exceed two hundred fifty (250) words and shall be signed by not more than five (5) persons; those persons may be different persons than the persons who signed the primary arguments. e. Pursuant to Elections Code section 9287, the City Council may authorize, by motion, a member or members to prepare arguments in favor of the measure, and a rebuttal to any arguments in opposition. f. Pursuant to California Elections Code section 9285, when the City Clerk has selected the arguments for and against the measure, which will be printed and distributed to the voters, the City Clerk shall send copies of the argument in favor of the measure to the authors of the argument against, and copies of the argument against to the authors of the argument in favor.

Rebuttal arguments shall be printed in the same manner as the primary arguments. Each rebuttal argument shall immediately follow the primary argument, which it seeks to rebut.
g. Pursuant to California Elections Code section 9280, the City Council hereby directs the City Clerk to transmit a certified copy of the measure to the City Attorney. The City Attorney shall prepare an impartial analysis of the measure, not to exceed five hundred (500) words in length, showing the effect of the measure on the existing law and the operation of the measure, and file the impartial analysis with the City Clerk by August 16, 2024.

8. The City Clerk is directed to file certified copies of this Resolution with the Board of Supervisors and the Registrar of Voters of the County of Sonoma, together with the attached ballot measure.

9. The approval of this Resolution is exempt from further environmental review under the California Environmental Quality Act (“CEQA”) pursuant to under the general rule in CEQA Guidelines section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The proposed ordinance would modify the location of the Urban Growth Boundary, which does not authorize or limit any specific development or use, and additional actions, such as a modification of the City’s sphere of influence, annexation, and pre-zoning are required for any development to occur.

The extension of the time period during which modification of the UGB requires voter approval simply maintains the status quo and similarly does not authorize or limit any proposed development or use. For this reason, it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment.

11. This Resolution shall become effective immediately upon its passage and adoption.

It is hereby certified that the foregoing Resolution No. 0XX-2024 was duly introduced and duly 130
4 adopted by the City Council of the City of Cloverdale at its regular meeting held on the 22nd day of June, 2024 by the following roll call vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:

Todd Lands, Mayor Mike Maloney, City Clerk
Exhibit A – City the Cloverdale Urban Growth Boundary Measure 131
Proposed UGB Amendment
Proposed
UGB
Current UGB
Sphere of
Influence
132
1 ORDINANCE NO. - 2024

AN ORDINANCE OF THE CITY OF CLOVERDALE TO EXTEND THE TERM OF AND MODIFY THE CITY’S URBAN GROWTH BOUNDARY
WHEREAS, in 2010 Cloverdale voters adopted Measure G, which amended the Land Use Element of the City’s General Plan to enact an urban growth boundary (“UGB”), contained in Policy LU 3-1 of the General Plan; and
WHEREAS, with limited exceptions, new urban development is allowed within the boundaries of the UGB but not outside of it, and new sewer and water service shall not be extended outside of the UGB; and
WHEREAS, Policy LU 3-1 provides that the UGB may be amended by the City Council after January 1, 2030. Prior to that date, any amendment of the UGB requires voter approval; and WHEREAS, modifying the boundaries of the UGB will facilitate the City, rather than the County, having control over development in this area in furtherance of the City’s goal of preserving the hillside from significant new development.

WHEREAS, the People of the City of Cloverdale desire to amend General Plan Policy LU 3- 1 to require voter approval of any amendment to the UGB prior to January 1, 2050 and modify the boundaries of the UGB to include the western hills adjacent to the City’s existing boundary.

NOW, THEREFORE, the People of the City of Cloverdale do ordain as follows:

SECTION 1. Recitals.

The above recitals are true and correct and made a part of this Ordinance.

SECTION 2. Extension of Urban Growth Boundary Term.

Section 1 of General Plan Policy LU 3-1 is hereby amended to read as follows (with additions underlined and deletions in strikethrough):
“1. The UGB adopted in this Policy LU 3-1 and depicted in Exhibit A hereto shall not be amended prior to January 1, 2050 January 1, 2030, except as permitted din this Policy LU 3-1.” SECTION 3. Amendment of Urban Growth Boundary.

The Urban Growth Boundary of the City of Cloverdale as established by Policy LU 3-1 of the General Plan is hereby amended to be located as shown in Exhibit A, attached hereto in incorporated herein. Any reference to the location of the Urban Growth Boundary in the General Plan, including but not limited to Policy LU 3-1, shall be a reference to the boundaries set forth in Exhibit A.
133
2 SECTION 4. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable.

The People of Cloverdale hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.

SECTION 5. Publication and Effective Date.

Within fifteen (15) days from and after adoption, this Ordinance shall be published once in a newspaper of general circulation printed and published in Sonoma County and circulated in the City of Cloverdale, in accordance with California Government Code section 36933. If this Ordinance is approved by a majority of the voters voting on the issue at the November 5, 2024 election, pursuant to Elections Code section 9217, this Ordinance shall become effective ten (10) days after the Council declares the results of the election. 134
3 EXHIBIT A

URBAN GROWH BOUNDARY
135
City Council/Successor Agency
Agenda Item Summary Agenda Item: I.2
Meeting Date: March 27, 2024
Agenda Section:

New Business
Staff Contact:

Kevin Thompson, Assistant City Manager / Comm. Dev. Dir.

Alex Mog, City Attorney
Agenda Item Title:

Urban Growth Boundary Map and Ballot Initiative.
______________________________________________________________________________________ Recommended Council Action(s):

Discuss and Provide Direction To Staff Regarding Proposed Modification of the Urban Growth Boundary (UGB).
________________________________________________________________________________________ Background:

In 2023, representatives from the Clearwater Ranch approached the City about a possible annexation of their property to accommodate future expansion. Clearwater Ranch is a non-profit adult care facility established in 2018, located off Cherry Creek Road in the western hills. The site is within the General Plan Study Area but is outside the Urban Growth Boundary (UGB) approved by the voters in 2010 (Measure Q) and outside the Sphere of Influence controlled by Sonoma LAFCO. Because Clearwater Ranch is in Sonoma County, city services are not available, leaving limited opportunities for expansion. However, City water and sewer service generally cannot be provided to parcels outside of the UGB. For this reason, Clearwater Ranch is seeking to amend the UGB to include their property, which could allow for a future annexation into the City. Properties requesting annexation must be within the UGB. Since the initiation of this discussion, several other property owners in the western hills have expressed interest in participating in the process. Any change in the UGB at this time would require voter approval.

The City Council has reviewed and discussed this item at two meetings in 2023 as follows:
• September 13, 2023: City Council provided direction to staff requesting they bring back additional information regarding UGB amendment, specifically a proposed boundary. Additionally, several questions were posed and the Council requested responses. (Attachment 1 Agenda Report)

• October 25, 2023: City Council reviewed a potential UGB amendment map, and directed staff to return with a revised map that decreased the proposed UGB boundary. Further, the Council reviewed and commented on a series of questions posed at the September 13, 2023 meeting. (Attachment 2 Agenda Report).
_______________________________________________________________________________________ Discussion:

The purpose of this agenda item is to seek Council input on the following:

1. Review and comment on the revised map boundary (Attachment 3) for potential modification of the Urban Growth Boundary. Amendments were made based on the Council discussion of October 25th.

2. Provide Direction to city staff regarding a potential ballot initiative involving modification of the Urban Growth Boundary.
136
City Council/Successor Agency Agenda Item Summary
Meeting Date: March 27, 2024

Page 2 of 3 ends

Map Discussion:

At the October 25, 2023, Council meeting, staff suggested amending the UGB to be coterminous with the existing General Plan “Planning Study Area”. This would include large areas to the south and east of the current City limits. Staff was provided direction to reduce the size of the proposed UGB amendment to include the western hill only.

Staff held a series of meetings with interested property owners and property owner representatives with property in the western foothills. From those meetings, the attached maps were developed reflecting the areas proposed for inclusion in the proposed modified UGB created. Attachment 3 is a map that reflects Council direction.

Next Steps:

1. Seek and obtain funding contributions from property owners for sharing in the cost of placing a measure on the November 2024 ballot. The City would seek deposits from property owners to cover the costs. If the deposits exceed the costs, the City would refund any remaining amounts after the election has occurred. The City Council may direct what percentage of the estimated costs (or the entire estimated costs) shall be covered by the property owners, and whether or not for staff to cease work on this project until deposits are received.

2. Draft Potential Ballot Measure Language for Council Review and approval.

3. Adopt a Resolution to call and give Notice of the Holding of an Election on November 5, 2024, for Voter Consideration of a Ballot Measure modifying the boundary of the UGB on the ballot that would:
• Call and give notice of the holding of an election on Tuesday, November 5, 2024, to consider the proposed modification of the UGB;
• Order the submittal of a measure modifying the UGB to the Voters at the Election; • Request that the Sonoma County Board of Supervisors Consent to the Consolidation of this Election with the Statewide General Election to be held on the same date; and • Direct the Registrar of Voters to conduct the election.

July 24, 2024 is that last regularly scheduled Council meeting at which the Council could adopt the resolution in order to qualify for the November 5, 2024 election.

Additional Entitlements Required:

If a ballot initiative is approved by voters, it will represent the first step in a lengthy process in annexing the properties. If the ballot initiative to modify the UGB is approved by the voters, owners would be required to complete the annexation process including approval of amendment of the General Plan Land Use Designations and prezoning. This process involves several steps at the Planning Commission, City Council and Sonoma LAFCO. Further, property owners would be required to extend public improvements to serve their respective properties, i.e., water and wastewater, roads, and any other improvements. During this process, a CEQA analysis would also be completed, in conjunction with other city requirements including General Plan amendment, pre-zoning, annexation, use permits and improvement plans. 137
City Council/Successor Agency Agenda Item Summary
Meeting Date: March 27, 2024

Page 3 of 3 ends

Options:

1. Provide direction to City staff; or

2. Refer this matter to the Planning & Sustainability Subcommittee for further review and discussion.

Subcommittee Recommendation:

The proposed amendment of the Urban Growth Boundary was reviewed and discussed by the Planning & Sustainability Subcommittee.

Budget/Financial Impact:

The City of Cloverdale would incur expenses for the proposed placement of a ballot measure to seek voter approval to amend the UGB. The City Council provided direction to staff to seek developer deposit from the requesting parties to cover the expense of the placement of a ballot measure before the voters. The rough estimate of placing the measure on the ballot is $25,000. This estimate includes the costs charged by the County Registrar of Voters related to the ballot measure, the City Attorney’s time to prepare the ballot materials, and staff time. The City has requested but not received develop deposits at this time. In addition, the applicants would be required to enter into a reimbursement agreement to cover City expenses associated processing the requisite planning entitlements associated with the proposed amendment of the UGB and annexation of the subject properties affected by the proposed amendment. ________________________________________________________________________________________ Attachments:

1. Agenda Report - September 13, 2023

2. Agenda Report - October 25, 2023

3. UGB Amendment Maps
138
Resolution to Place Measure on
Ballot to Extend and Modify
Urban Growth Boundary
Alex Mog, City Attorney
June 12, 2024
139
Background
 In 2010 voters approved an amendment to City’s General Plan to enact an Urban Growth Boundary (“UGB”)
 Urban development is generally only allowed within UGB  General Plan doesn’t allow City sewer and water service outside UGB
 UGB can only be amended by voters until January 1, 2030 140
Interest in Expansion
 Clearwater Ranch are pursuing annexation of their property to accommodate future small-scale expansion
 City services not available
 Other property owners in hillside area also expressed interest  UGB must be amended before annexation process can occur  UGB controlled by City; annexation process and sphere of influence are governed by LAFCo.
141
Council Discussion
 Council has considered amending the UGB at multiple
recent meetings
 Interest in amending UGB to include the entire western hills
 Will allow annexation of these areas, which will facilitate City, rather than County, control of potential future
development
 Furthers City’s goal of preserving hillside from significant development
142
143
Proposed Ballot Measure
 Changes boundary of UGB
 Extends requirement for voter approval of changes to UGB until January 1, 2050
City of Cloverdale Term Extension and Modification of
Urban Growth Boundary
Shall an Ordinance be adopted to extend the term of the City’s Urban Growth Boundary by 20 years and modify the City’s Urban Growth Boundary to include the western
hillside adjacent to the City’s existing boundary to facilitate City, rather than the County, control over development in this area to further the City’s goal of preserving the hillside from significant new development?
YES
NO
144
Proposed Resolution
 Calls election for proposed ballot measure
 Request County consolidate election with Statewide
General Election and ROV conduct Election
 Places Measure on the Ballot
 Establishes argument and rebuttal deadlines
 Authorizes Council to designate one or two members to write argument in favor, by motion.
145
Recommendation
Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale Calling and Giving Notice of the Holding of an Election on November 5, 2024, to Consider the City of Cloverdale Measure to Extend the Term of and Modify the City’s Urban Growth Boundary; Ordering the Submittal of the Measure to the Voters at the Election, and Requesting that the Sonoma County Board of Supervisors Consent to the Consolidation of this Election with the Statewide General Election on the Same Date and Direct the Registrar of Voters to Conduct the Election.”
The Council may also, by motion, designate a member or members to write the primary argument in favor of the measure, and a rebuttal to any arguments in opposition.
146
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

L.3
June 12, 2024
Agenda Section:

New Business
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Placement Of A Potential Revenue Measure On The Ballot For The November 2024 General Election And Provide Direction To City Staff
________________________________________________________________________________________ Recommended Council Action(s):

1. Discuss options for a potential Revenue Measure including but not limited to a sales tax measure and/or a bond measure to fund critical city services and projects.

2. Provide direction to staff on next steps including whether to develop a ballot measure and place a Revenue Measure on the ballot for the 2024 general election. ________________________________________________________________________________________ Background:

The City of Cloverdale has a limited financial capacity to fund critical capital projects and service priorities/needs of the community. The City often relies on budget reserves to close expenditure and revenue gaps and is unable to fund the long term capital project and maintenance needs of the City. The City Council retained Isom Advisors, a full-service planning, campaign, and financial advisory firm, to conduct an evaluation to determine the City’s bonding capacity for a potential bond measure to enable the City to fund critical projects.

On May 24, 2023, Isom Advisors presented a financial analysis to the City Council that addressed the City’s ability to consider a voter approved financing measure. Following the presentation, the City Council directed City staff to coordinate with Isom Advisors on conducting a voter survey to assess voter support for a potential revenue measure on the local ballot. The survey results were presented to the City Council on March 24, 2024. Upon review of the survey results, the City Council directed staff to schedule a Town Hall to gather valuable information and feedback from our community regarding the potential placement of a revenue measure on the ballot for the November 2024 general election. On May 22, 2024, the City Council held a Town Hall following the regularly scheduled Council meeting where community input was sought to better understand the needs and priorities of our community and ensure that any decisions made align with the needs and best interests of our residents.
________________________________________________________________________________________ Summary:

During the Town Hall, the City Council heard valuable information and feedback from the Cloverdale community regarding the potential placement of a revenue measure on the ballot for the November 2024 General election. The town hall meeting served as a platform for city staffs to present relevant information about the city’s fiscal position, proposed revenue measure, including its purpose, potential impact, and how funds could be allocated to address critical capital improvements and service/maintenance needs. 147
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During the Town Hall meeting, The City Council City solicited community input on the placement of a revenue measure on the November 2024 general election ballot. Potential options for a revenue measure discussed during the Town Hall included the following:

1. Sales Tax Measure

2. Bond (Parcel Tax) Measure

3. Combination of Sales and Bond Measure
Outlined below are an overview of the above listed revenue options including projected revenue, advantages and challenges.

Overview of Options for Revenue Measures

1. Sales Tax Measure
• Description: Implement a sales tax increase to generate additional revenue for the city. • Possible Rates and Projected Revenues:
• 0.25% Increase:
• Estimated Annual Revenue: $552,000
• Survey Public Support: 61.5% Yes / 35.3 % no
• 0.50% Increase:
• Estimated Annual Revenue: $1.11 Million
• Survey Public Support: 49.7% Yes / 47.7 % No
• 0.75% Increase:
• Estimated Annual Revenue: $1.66 Million
• Public Support: 43.1% Yes / 51.6 %No
• 1.00% Increase:
• Estimated Annual Revenue: $2.21 Million
• Public Support: Not surveyed
• Advantages:
• Provides ongoing revenue.
• Supports a Pay as you go strategy
• City Collects district tax for sales outside the city • Challenges:
• Requires 50% + 1 voter approval.
• Higher sales tax rates may face opposition.

2. Bond/Parcel Tax Measure
• Description: Implement a bond to fund specific capital projects. • Possible Rates and Projected Revenues (for approximate term of 30 years):
• 45¢ per $100,000 of Assessed Value:
• Estimated Funds Raised: $17.5 million
• Survey Public Support: 68% Yes / 29% No
• 50¢ per $100,000 of Assessed Value:
• Estimated Funds Raised: $19.5 million
• Public Support: 57% Yes / 40% No
• 60¢ per $100,000 of Assessed Value:
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• Estimated Funds Raised: $23.5 million
• Survey Public Support: 52 % Yes / 44 % No
• Advantages:
• Generates upfront capital for large projects.
• Funds required to fund critical infrastructure only like a police station and/or road repairs. • Challenges:
• Requires a higher voter approval threshold (67% currently, 55% if ACA1 passes). • Requires the City to hire a financial advisor, municipal advisor and bond counsel. • Total cost is approximately 40% greater to account for interest (i.e. $10 million of bonds will require repayment of approximately $14 million dollars, including interest). • May generate workload beyond current staff capability

3. Combination of Sales Tax and Bond/Parcel Tax Measure • Description: Implement both a sales tax increase and a bond/parcel tax to comprehensively address the city’s financial needs.
• Advantages:
• Provides both immediate capital and ongoing revenue.
• Addresses comprehensive needs of the city.
• Challenges:
• Requires strong voter support for both measures that may be difficult to obtain • Significant Complexity in managing multiple funding streams (bonding revenue and on going revenue).
• May compete with other parcel tax measures.
• Same challenges as a bond measure.

Recommendations
• Option 1: Pursue a 0.25%, 0.50% or 0.75% sales tax increase if the primary goal is to generate additional revenue that can be used with a pay-as-you strategy for parks, roads and police, and public safety.
• Option 2: Pursue a 45¢ per $100,000 bond measure if the primary goal is to only fund large capital projects such as a new police station and/or significant road repairs in a short amount of time. • Option 3: Pursue a combination of a 0.50% sales tax increase and a 45¢ per $100,000 bond measure to address both operational and capital needs.
• Option 4: Conduct further community outreach and education to ensure public understanding and support for the chosen measure(s).

Conclusion
• The proposed revenue measures aim to address Cloverdale’s financial challenges comprehensively. • The City Council’s decision should balance immediate needs with long-term sustainability, considering community feedback and support.

If the City Council decidesto direct staff to proceed with the preparation of a ballot measure, staff anticipates placing the measure on the agenda at the July 24 Council meeting (it is anticipated the July 10 meeting will be canceled). Placing a sales tax measure on the ballot will require approval by a 4/5 vote of the City Council.

Placing a bond measure on the ballot will require approval by a 3/5 vote of the City Council. 149
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________________________________________________________________________________________ Options:

1. Provide direction to staff on next steps including whether to develop a ballot measure and schedule a meeting to consider placing renewal of the Revenue Measure on the ballot for the November 2024 general election; or

2. Provide alternative direction to City staff and refer to a Council Subcommittee for further review and discussion.
________________________________________________________________________________________ Subcommittee Recommendation:

Isom Advisors’ Revenue Measure Survey presentation was reviewed by the Finance Administration & Police Subcommittee prior to consideration by the City Council. In addition, potential revenue measures have bene considered by the City Council at multiple previous meetings. ________________________________________________________________________________________ Budget/Financial Impact:

There is no budget or funding impact associated with discussing a potential revenue measure for the November 2024 Ballot. The City would incur expenses from the Registrar of Voters if the City Council opts to place a revenue measure on the ballot. City Attorney and staff costs related to the preparation of the ballot measure can be absorbed within existing budgets.
________________________________________________________________________________________ Attachments:

1. Presentation
150

POTENTIAL REVENUE- GENERATING LOCAL

BALLOT MEASURE
June 12, 2024 www.cloverdale.net 151
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PROTECTING CLOVERDALE'S QUALITY OF LIFE
Overview
Tonight, continues the exploration of a potential revenue generating local ballot measures for the November 2024 Election
• Economic Development / Revenue Enhancement is one of seven Council Budget Goals/priorities for fy 2024-26
• Decide whether to pursue a revenue measure(s)
• Provide Direction to Staff
June 12, 2024 www.cloverdale.net 152
Agenda

1. Overview of Revenue Measure Feasibility

2. Recap Town Hall Meeting held of May 22nd

3. Overview of Need for Revenue Measure

4. Overview of Revenue Measure Options
a. Bond verse Sales Tax
b. Sales Tax Measure
c. Bond (Parcel Tax) Measure

5. Staff Recommendation
June 12, 2024 www.cloverdale.net 153
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PROTECTING CLOVERDALE'S QUALITY OF LIFE
Town Hall Meeting – Recap
• Town Hall meeting held on May 22nd
• City Council City solicited community input on a revenue measure on the November 2024 general election ballot.

Potential options for a revenue measure discussed during the Town Hall included the following:

1. Sales Tax Measure

2. Bond (Parcel Tax) Measure

3. Combination of Sales and Bond Measure
June 12, 2024 www.cloverdale.net 154
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PROTECTING CLOVERDALE'S QUALITY OF LIFE
Revenue Measure Feasibility
Cloverdale provides essential services and facilities!
The City works in a fiscally responsible manner to sustain the services that residents tell us they value most:
• Emergency response & preparedness services (911, Resilient Cloverdale) • Safe Neighborhoods
• Safe and Walkable Streets and roads
• Providing, maintaining and preserving our parks and open spaces • Supporting local businesses (Partnership with Chamber) • Programs for youth and seniors.

The City’s General Fund budget provides funding for a wide range of services and infrastructure.

Cautionary Note: The City’s Long-Term Financial Forecast and 5-Year Capital Infrastructure Plan have identified budget deficits and significant funding needs for services and programs and repair and replacement in future years, as community-owned assets age.

Recommendation: Consider revenue options to fund unmet infrastructure and service needs.

June 12, 2024 www.cloverdale.net 155
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PROTECTING CLOVERDALE'S QUALITY OF LIFE

REVIEW OF REVENUE-GENERATING OPTIONS
The City has different options for pursuing a revenue-generating local ballot measure:

Special
Tax
• Requires 2/3 super majority of voters for specific
purpose;
• can be brought forward during any election
• Note: Parcel Taxes are qualified special taxes
General
Tax
• must be approved by a simple majority of
voters, 50% +1;
• must be put before voters at a regular general
election
June 12, 2024 www.cloverdale.net 156
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WHAT ACTIONS HAVE OTHER SONOMA COUNTY TAKEN TO PROTECT THEIR COMMUNITY? June 12, 2024 www.cloverdale.net 157
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June 12, 2024 www.cloverdale.net
Overview of Capital Funding Needs by Department
• The City of Cloverdale has a limited financial capacity to fund critical street and police capital projects and service priorities/needs of the community. • The City often relies on budget reserves to close expenditure and revenue gaps and is unable to fund the long-term capital project and maintenance needs of the City.
• The City’s Long-Term Financial Forecast and the 5-Year Capital Infrastructure Plan identifies
• budget deficits and significant funding needs for services and programs and repair and
• replacement of infrastructure in future years, as community-owned assets continue to age and deteriorate.
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Overview of Capital Funding Needs by Department
Departmental Needs Highlight:

1. Parks & Recreation: Development and maintenance of parks and recreational facilities.

2. Police: Investment in police operations, personnel, and facility(police station) improvements.

3. Public Works/Streets: Maintenance and enhancement of street and pedestrian infrastructure.
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WHAT REVENUE

WOULD A LOCAL

SALES TAX

MEASURE
GENERATE?
June 12, 2024 www.cloverdale.net 160
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WHAT REVENUE

WOULD A LOCAL

SALES TAX

MEASURE

GENERATE
ANNUALLY?
June 12, 2024 www.cloverdale.net
Sales Tax Increase Projections:
• ¼% Increase:
• Additional revenue of approximately
$552,000.
• ½% Increase:
• Additional revenue of approximately $1.11
million.
• ¾% Increase:
• Additional revenue of approximately $1.66
million.
• 1% Increase:
• Additional revenue of approximately $2.21
million.
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IMPLICATION OF A

SALES TAX

MEASURE
June 12, 2024 www.cloverdale.net
Implications:
• Analysis of sales tax revenue forecast highlights the significant potential for revenue generation through
an incremental sales tax increase.
• The projections indicate that even a modest
increase in sales tax could fund capital projects on a
pay as you go funding strategy or through bond
issuance (e.g. Revenue Bond).
• Sales Tax Projection combines the revenue from
within the city and outside purchases
• Results in significant potential revenue
increases at each tax rate increment.
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SALES TAX

MEASURE REVENUE

GENERATION
(INSIDE VERSE

OUTSIDE)
EXAMPLE: ½ Cent
June 12, 2024 www.cloverdale.net
Estimated Revenue Percentages from Sales Inside the
City vs. Outside the City for a ½% Sales Tax Increase
Based on the provided projections:

Revenue from Sales Inside the City:
• Total Gross City Revenue (from within the city with
a ½% increase): $408,385
Revenue from Purchases Made Outside the City:
• Estimated Additional Revenue from Purchases
Made Outside the City (with a ½% increase):
$606,236
Combined Revenue Projections:
• Total Combined Revenue (with a ½% increase):
$1,014,621
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SALES TAX MEASURE

REVENUE GENERATION
(INSIDE VERSE OUTSIDE)
EXAMPLE: ½ cent
June 12, 2024 www.cloverdale.net
Summary:
• Estimated Revenue from Inside the City:

Approximately 40.24%
• Estimated Revenue from Outside the City:

Approximately 59.76%
A substantial portion of the revenue from a sales tax
increase would come from purchases made outside
the city*
*Indicates the importance of regional economic
activity and the capture of external sales in the overall revenue strategy.
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BOND MEASURE
May 25 2024 www.cloverdale.net
• Bonds are issued to fund capital improvements and can’t be used to fund services • Bonds are repaid with an increase to property taxes, based on the assessed value of the property
• The property tax rate necessary to repay the bonds fluctuates slightly as the bonds are issued, then repaid.
• A bond measure currently requires 2/3 vote to pass, but there is a proposed ballot measure (ACA 1) for the November ballot which would lower the threshold to 55% 165
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BOND MEASURE - REVENUE
May 25 2024 www.cloverdale.net
• The tax levy would last for an estimated period of 30 years Bond Amount Approximate Levy Per $100 of assessed
value
$23,500,000 $0.06
$0.05
$0.45
Bond Amount Approximate Levy Per
$100 of assessed value
Approximate Annual Tax
for Property with
Assessed Value of
$500,000
$23,500,000 $0.06 $300
$19,500,000 $0.05 $250
$17,600,000 $0.045 $225
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CITY COUNCIL ACTION
June 12, 2024 www.cloverdale.net
City Staff recommends that the City Council consider approval of a workplan for the pursuit of a revenuegenerating local ballot measure for the November 2024 General Election with the following focus:

1. Discuss options for a potential Revenue Measure including but not limited to:
a) Sales tax measure of 0.25%, 0.50%, 0.75% or 1.0%
b) Bond measure to fund critical city services and projects:
i. $45 per $100,000 of assessed valuation per year - $17.6 M Bond ii. $50 per $100,000 of Assessed valuation per year - $19.5 M. Bond iii. $60 per $100,000 of assessed valuation per year - $23.5 M Bond c) Combination Sales Tax and Bond (Parcel Tax) Measure

2. Provide direction to staff on next steps including whether to develop a ballot measure and place a Revenue Measure on the ballot for the 2024 general election.
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June 12, 2024 www.cloverdale.net
Questions ???
168
From: ROB KOSLOWSKY
To: Michael Maloney; David Kelley
Subject: Re: Precise Language on Your L3 Posting for Residents Date: Sunday, June 09, 2024 7:03:19 AM
Thanks for the clarification, Gents.

Also, a second and/or third town hall meeting should be set up to present these taxing options (bond and sales tax) to voters. The first town hall meeting, as you know, was tacked onto the end of a 2-hour city council meeting, and some residents had to leave before that important discussion on taxation started. The rest patiently waited to interact with you and the City Council.

By the way, most property tax assessments are well in excess of $500,000, especially since 2020 -- a better number to use might be $700,000+. And this $500K metric you're using will almost double if Sacramento has its way and kills off Prop 13 protections and begins taxing property owners at current market rates.

Note that there are at least five taxing measures being placed on the November ballot (potentially), costing Cloverdalians at least $1,000 more annually -- homeowners immediately and renters soon thereafter, as rents will be further jacked up.

Have a great week!
...Rob
P.S.: Grandchildren are the best!
On Saturday, June 8, 2024, 04:28:44 PM PDT, David Kelley <[email protected]> wrote:

Hi Rob,
Thanks for your e-mail. I hope you are enjoying a wonderful Saturday with you grand kids.

Please see slide 16 in the PowerPoint that accompanies the agenda report. I have attached a copy. The figures reflected in the PowerPoint slide are .045, .050 or .060 cents per $100 assessed valuation which is equivalent to $45, $50, or $60 per $100,000 Assessed Valuation. These figures are consistent with the poling that was conducted by Isom Advisors. The symbology in the bond section of the agenda report should be $ rather than the symbol for Cent.

Thank you for noting the symbology error in the agenda report. Much appreciated.

David
David Kelley | City Manager
City of Cloverdale
124 N. Cloverdale Blvd.

Cloverdale, CA 95425
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(707) 894-1710 | [email protected]
www.cloverdale.net
From: ROB KOSLOWSKY <[email protected]>
Sent: Saturday, June 8, 2024 8:15 AM
To: David Kelley <[email protected]>; Michael Maloney <[email protected]> Subject: Precise Language on Your L3 Posting for Residents David, Mike,
Regarding Agenda Item L.3, clarity is lacking for me.

Note that a bond for Cloverdale residents of 45 cents (or 50 or 60 cents) per $100,000 of assessed value, would mean for a typically $700,000 home purchase, an increased property tax bill of $3.15 (or $3.50 or $4.20). Is this really worth it? What am I missing? Is my math wrong? Surely, this cannot raise $20 million for the city as stated in David's writeup? I'm looking for clarity on what this bond measure costs.

It begs the question, how were the survey questions posed? Who would say no to raising any tax for the cost of a cup of coffee per year for 30 years?
....Rob
170
From: Melanie Bagby
To: Michael Maloney
Subject: Council Report 5/23-6/12
Date: Wednesday, June 12, 2024 4:47:37 PM
5/30 CCAs Celebrate Succerss Webinar, Cal Cities Water Working Group via Zoom 5/31 SCTA Regional Measure Ad Hoc via Zoom
6/1 Attended "What is Edge Esmeralda?" Open house, Healdsburg 6/2 Attended Resilient Cloverdale Neighborhoodfest, City Park 6/10 SCTA/RCPA board meeting, Santa Rosa (see SCTA/RCPA GM report below) 6/11 Cal Cities Mayors & Councilmembers Roundtable via Zoom Full video recording is available at: https://youtu.be/mt8cxUQckCo, Board Packet Link: https://scta.ca.gov/wp-content/uploads/2024/06/SCTA-RCPABoard-of-Directors-06.10.2024.pdf, and links to all presentations and handout are included in underlined text below.

Public Comment Handout (Duane DeWitt)
Item 5.1: Planning – Regional Transportation Plan – Plan Bay Area 2050+ Update The Plan Bay Area 2050+ presentation included confirmation from MTC staff that SMART to Healdsburg Passenger Rail Project would be included in the plan. The regional growth pattern reflected in slide #8 (attached) was estimated using a number of different growth forecasting tools and datasets including the REMI regional population and employment model, UrbanSim model, and the Regional Travel Demand model as described in this technical
memo: https://mtc.ca.gov/sites/default/files/meetings/attachments/5833/8aiv_PBA50_Attachment_C_Draft_Regional_Growth_Forecast.pdf.

More detailed forecasts, including jurisdiction level housing and employment forecasts, will be released this month and will be available on the MTC website. Planning staff will provide a link to these forecasts in the July Planning Activities Report. MTC Staff will be providing an update on the Transit Oriented Community at the July 8th board meeting. We’ve requested that they also report on technical assistance MTC has provided using REAP 2.0 funding focused on housing element adoption and RHNA implementation support.

Item 5.2: Transit – Integrated Transit Service Plan Recommendations – Approved.

SCTA staff will facilitate an MOU between our 3 bus operators to implement the plan recommendations. Plan will be presented to the Board of Supervisors, City of Santa Rosa and City of Petaluma.

Background
Integrated Transit Plan Recommendations
Handout: Integrated Transit Service Plan, Recommendations Table Item 5.3. Advocacy –Legislative Update
The Connect Bay Area Act of 2024 (SB-1031) will not be advanced in 2024. MTC is meeting tomorrow, June 12th at 9:30am with the authors to begin planning for 2025. Details at: https://mtc.ca.gov/meetings-events/special-metropolitan-transportation-commission-2024-06- 12t163000
Item 6 Activities Reports Update:

Climate funding: RCPA submitted a grant proposal on June 3 to the Office of Planning and Research Adaptation Planning Grant program for funding to develop an energy resilience plan for Sonoma County. RCPA partnered with two local CBOs - Community Organizations Active in Disaster (COAD) and Nuestra Comunidad - to support community engagement for the project. Award announcements are expected in September 2024.

Strategic Visioning and Organizational Alignment: Staff worked with consultants at Equity First to launch Phase 1 of our Organizational Assessment. We developed invitation lists and questions for focus groups and Board interviews. Separate focus groups will be conducted with external staff partners, SCTA/RCPA advisory board members, and SCTA/RCPA staff. Focus groups and Board interviews will begin midJune and be completed by the end of July. Check your inbox and click on the Calendly link to schedule your interview. I will be reforwarding the email to bring it to the top of your inbox.

Melanie Bagby
Councilmember, City of Cloverdale
Voicemail 707-893-7170 • [email protected]
Council bio
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P.O. Box 217 • 124 North Cloverdale Blvd. • Cloverdale, CA 95425-0217 • Telephone (707) 894-1700 • FAX (707) 894-3451 June 5, 2024
RE: Letter of Support for Coppertower Family Medical Center Inc., dba Alexander Valley Healthcare
To Whom it May Concern,
This letter will voice the support of the City of Cloverdale for the Community Facilities Grant Program application submitted to USDA by Alexander Valley Healthcare (AVH).

Alexander Valley Healthcare is an FQHC dedicated to providing excellent medical, dental and behavioral health care to the community of Cloverdale and the surrounding rural areas. They have been the sole providers of care since the last private practice left the region in 2004.

Through fire, flood, drought, heat, and pandemic, AVH has been a valued community partner.

The City of Cloverdale welcomes the construction of a new Alexander Valley Health & Wellness Center and recognizes that it will be invaluable to the region, both as a medical facility and a community resource.

On behalf of the City of Cloverdale, I am pleased to offer our support for this Community Facilities Grant Program application.

Sincerely
Todd Lands,
Mayor
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May 29, 2024
Assemblymember Wood
P.O. Box 942849
Sacramento, CA 94249-0002
Senator Mike McGuire
1021 O Street, Suite 8518
Sacramento, California, 95814
RE: AB 1886 (Alvarez) Housing Element Law: Substantial Compliance Notice of Opposition (As of April 1, 2024)
Dear Senator McGuire and Assemblymember Wood,
The City of Cloverdale regretfully must oppose measure AB 1886 (Alvarez), because it turns its back to a fundamental provision of housing element law: A city may disagree with HCD; explain why its housing element is in substantial compliance with the law; and then adopt that housing element which is thereafter considered “in substantial compliance with housing element law.”
For decades, cities have worked with HCD to draft housing plans that accommodate their fair share of housing at all income levels. These extensive and complex plans can take years to develop, include public involvement and engagement, and environmental review. Cities go to great lengths to ensure that their housing element substantially complies with the law, even if HCD disagrees. Current law acknowledges this fact by allowing cities to “self-certify” their housing element or take the issue to court and have a judge make the final determination of substantial compliance.

AB 1886 encourages “builder’s remedy” projects by eliminating self-certification for the purpose of what it means to have a housing element “in substantial compliance with the law.” The “builder’s remedy” allows a developer to choose any site other than a site that is identified for very low-, low-, or moderate-income housing, and construct a project that is inconsistent with both the city’s general plan and zoning. AB 1886 facilitates such projects for those cities that have a good faith disagreement based in substantial evidence.

The City of Cloverdale opposes AB 1886 bill for several reasons:

1. Erosion of Local Control: AB 1886 undermines the authority of local jurisdictions to make informed decisions about land use and housing needs based on unique local conditions and comprehensive planning processes.

2. Inflexible One-Size-Fits-All Approach: The bill disregards the complexities and nuances of local housing markets, imposing a blanket solution that may not be suitable for all communities, particularly small cities like Cloverdale.

3. Promotes Inconsistent Development: By enabling “builder’s remedy” projects that bypass local planning and zoning, AB 1886 could lead to development that is out of sync with the city’s long-term vision, infrastructure capacity, and community character.

The City of Cloverdale has experienced significant challenges in getting our housing elements approved by HCD, which highlights the need for improved collaboration rather than punitive measures:
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• Extended Approval Process: It took us 9 months to receive final approval from HCD after the statutory deadline. This delay was primarily due to the lack of clear guidance and timely feedback from HCD on necessary improvements.
• Unclear Guidance: The instructions from HCD were often vague, making it difficult to understand the specific requirements and adjustments needed to meet compliance. • Staff Turnover and Conflicting Corrections: Frequent changes in HCD staff assigned to review our housing element led to inconsistent and sometimes contradictory recommendations, further complicating the approval process. • Resource Constraints: Smaller cities like Cloverdale face resource limitations, both in terms of staffing and financial capacity, which are exacerbated by protracted and unclear approval processes.

The City of Cloverdale believes that AB 1886 is counterproductive. What is really needed is for HCD to partner with cities to provide meaningful direction that helps them finalize their housing elements and put those plans to work so that much needed housing construction can occur.

For these reasons, the City of Cloverdale opposes AB 1886 (Alvarez).

If you have any questions, do not hesitate to contact me at [email protected].

Sincerely,
Todd Lands
Mayor
Cc: Cloverdale City Council
Sara Sanders, Regional Public Affairs Manager (via email) League of California Cities, [email protected]
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May 29, 2024
Assemblymember Wood
P.O. Box 942849
Sacramento, CA 94249-0002
Senator Mike McGuire
1021 O Street, Suite 8518
Sacramento, California, 95814
RE: SB 1037 (Wiener) Planning and zoning: housing element: enforcement Notice of Opposition (As of April 25, 2024)
Dear Senator McGuire and Assemblymember Wood,
The City of Cloverdale regretfully must oppose measure SB 1037 (Wiener), which would allow the Attorney General to take legal action against a city and seek fines up to $50K a month for failure to adopt a compliant housing element or if the city does not follow state laws that require ministerial approval of certain housing projects.

Under existing law cities can be subject to significant fines and penalties for violating certain housing laws. However, before fines are imposed, a city has the ability to correct the action.

Additionally, enhanced fines are not imposed unless the city fails to follow a court’s order or acts in bad faith.

Unfortunately, as currently drafted, SB 1037 does not provide an opportunity for cities to correct an honest mistake or address a genuine difference in interpreting the law. Even a small sized city with limited financial resources like Cloverdale acting in good faith could be subject to significant fines and be required to pay the Attorney General for all costs investigating and prosecuting the action, including expert witness fees and attorney’s fees. Any such fines would be detrimental to the City of Cloverdale’s ability to deliver affordable housing in our City.

Instead of creating new fines and penalties, lawmakers and the Department of Housing and Community Development should provide cities with clear guidance and technical assistance to help them finalize their housing elements and put those plans to work so much-needed housing construction can occur.

For these reasons, the City of Cloverdale opposes SB 1037. If you have any questions, do not hesitate to contact me at [email protected].

Sincerely,
Todd Lands
Mayor
Cc: Cloverdale City Council
The Honorable Scott Wiener
Sara Sanders, Regional Public Affairs Manager (via email) League of California Cities, [email protected]
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Cloverdale City CouncilJune 12, 2024

Cloverdale City Council
June 12, 2024