124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.
Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online at www.zoom.us/join, by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527, directly at https://us02web.zoom.us/j/82316684527 or on YouTube at cloverdale.net/youtube A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Conflict of Interest Declaration
A.5 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
B.1 Verbal Comments
Any person wishing to speak in person on an item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are allotted to each speaker.
AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, DECEMBER 11, 2024
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
COUNCILMEMBER WOLTER MAY PARTICIPATE VIRTUALLY FROM
ATLEE SQUARE, 200 MIDDLETOWN BLVD, UNIT 2017
LANGHORNE, PA 19047 (INQUIRE AT FRONT DESK)
1 B.2 Written Comments
Public written communications sent to Council on items not listed on the agenda may be discussed at this time. Written communications to be discussed will be listed below, if any.
C. STUDENT LIAISON REPORT
D. PRESENTATIONS
None.
E. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one ac9on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
E.1 Minutes Approval - November 13, 2024
Recommended Action(s):
Approve the November 13, 2024 Draft Minutes
E.2 Certification of the General Municipal Election Held on November 5, 2024 Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting the Official Canvass of the Votes Cast at the General Municipal Election Held on November 5, 2024, for the Election of Two Members of the City Council, and the Vacant City Treasurer; and for Ballot Measure CC, to Modify the City’s Urban Growth Boundary, and for Ballot Measure DD, to Enact a ¾ Cent General Transactions and Use Tax (Sales Tax); Declaring the Results of Said Election and Such Other Matters as Provided by Law.”
E.3 A Resolution of the City Council of the City of Cloverdale Approving a Compensation Plan/Schedule of Benefits for Senior Staff At-Will Employees and Termination of Individual At-Will Employment Agreements, Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and City Manager; and Other Minor Amendments
Recommended Action(s):
Adopt a Resolution Entitled “Resolution of the City Council of the City of Cloverdale Approving a Compensation Plan/Schedule of Benefits for Senior Staff At-Will Employees and Termination of Individual At-Will Employment Agreements, Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and City Manager; and Other Minor Amendments” E.4 Budget Amendment for the Fiscal Year 2024-25 Cost of Living Adjustments Recommended Action(s):
Robotaxi Trial - Mahoney
Muwekma Ohlone Federal Recognition - D'Souza
Minutes - November 13, 2024 (Draft)
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Election Resolutions
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Compensation Plan
2 Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a budget amendment to the FY 2024-25 budget in the amount of $165,076 for salary and employee benefits expenses associated with the approval of Memorandum of Understandings with the Cloverdale Police Officers Association (CPOA), Cloverdale Dispatch Association (CDA), Cloverdale Classified Employees’ Association (CCSEA), a Compensation Plan with the Unaffiliated Employees, and Senior Staff Compensation Plan.”
E.5 Resolution Approving the City of Cloverdale’s Salary Schedule effective July 1, 2024 Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale adopting the City of Cloverdale’s current salary schedule effective July 1, 2024.” E.6 Recognized Obligation Payment Schedule 25-26 for the Period July 1, 2025, to June 30, 2026, and Administrative Budget for Fiscal Year 2025-26
Recommended Action(s):
Adopt A Resolution Entitled, “A Resolution of the Cloverdale City Council adopting the Recognized Obligation Payment Schedule 25-26 for the Period July 1, 2025, to June 30, 2026, and the Successor Agency’s Administrative Budget for Fiscal Year 2025-26.” E.7 Professional Services Agreement with West Yost for City Engineering and Grant Management Services for Cloverdale
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution Of The City Council Of The City Of Cloverdale Approving a Professional Services Agreement With West Yost to Provide Professional City Engineering Services, and Authorizing The City Manager to Execute the Agreement.” E.8 Professional Services Agreement with First Carbon Solutions for the Preparation of an Initial Study / Mitigation Declaration (IS/MND) for the Soda Springs Open Space Recommended Action(s):
Adopt a Resolution Entitled, " Resolution of the City Council of the City of Cloverdale Approving a Professional Services Agreement with First Carbon Solutions (FCS) to provide CEQA Services for the Soda Springs Ranch and Authorizing the City Manager to Execute said Agreement." Agenda Report
Attachment 1 - Resolution
Attachment 2 - Budget Amendment Form
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Salary Schedule
Agenda Report
Attachment 1 - Resolution SA001-2024
Attachment 2 - Exhibit A -ROPS
Attachment 3 - Exhibit B- Administrative Budget
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Scope
Agenda Report
3 E.9 Consider C&S Companies proposal to provide engineering services at the City of Cloverdale Municipal Airport and authorizing the Public Works Director to draft a Professional services agreement with C&S for engineering services for a period of 5 years
Recommended Action(s):
Adopt a Resolution Entitled: A Resolution of the City Council of the City of Cloverdale Adopting C&S Companies proposal to provide engineering services at the City of Cloverdale Municipal Airport and authorizing the Public Works Director to draft a Professional Services Agreement with C&S for engineering services for a period of 5 years.
E.10 Implementation of the new .75% sales tax approved by Measure DD on the November 2024 General Election
Recommended Action(s):
1. Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Authorizing City Manager to Execute Agreements with the California Department of Tax and Fee Administration for Implementation of a Local Transactions and Use Tax.” and
2. Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Authorizing Examination of Sales or Transactions and Use Tax Records." E.11 Ordinance Increasing Council Member Compensation
Recommended Action(s):
Waive Second Reading of, and adopt, an Ordinance Amending Cloverdale Municipal Code Section
2.04.010 “Compensation for Council Members”
F. PROCLAMATIONS / SERVICE RECOGNITIONS
F.1 Service Recognition - City Manager Kelley
F.2 Service Recognition - Councilmember Bagby
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Initial Study Proposal
Agenda Report
Attachment 1 - Resolution
Exhibit A - Services Proposal
Agenda Report.pdf
Attachment 1 - Resolution 1
Attachment 2 - Exhibit A - Preparatory Agreement
Attachment 3 - Exhibit B - Administrative Agreement
Attachment 4 - Resolution 2
Agenda Report
Attachment 1 - Ordinance 757-2024
Service Recognition - City Manager David Kelley
Cal Cities Recognition Letter - Councilmember Bagby
Service Recognition - Councilmember Bagby
4 G. PUBLIC HEARINGS
None.
H. RECESS
Short Recess to prepare for item I.1.
I. NEW BUSINESS
I.1 Council Reorganization - Councilmember Elects Oath of Office and Introductions Recommended Action(s):
Swear Newly Elected Councilmembers into Office and Provide Opportunity for Introductions.
I.2 Council Reorganization - Annual Selection of Mayor
Recommended Action(s):
Select a Mayor for a one-year term ending December 2025.
I.3 Council Reorganization - Annual Selection of Vice Mayor Recommended Action(s):
Select a Vice Mayor for a one-year term ending December 2025.
I.4 Review and discussion of City Council 2025 Subcommittee consolidation, and Regional Board/Committee Appointments
Recommended Action(s):
Review Staff subcommittee consolidation suggestion and provide direction, as well as discuss Council Subcommittee and Regional Board/Committee Assignments for the 2025 Calendar Year to enable staff to make a recommendation at the January 8, 2025 City Council meeting.
J. SUBCOMMITTEE REPORTS
Councilmembers may provide wriPen and or verbal informa9onal reports and updates on recent subcommiPees.
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
L. CITY MANAGER/CITY ATTORNEY REPORTS
Staff may provide written and or verbal informational reports.
M. COUNCILMEMBER REPORTS
Councilmembers may provide wriPen and or verbal informa9onal reports and updates on regional boards, committees, and community activities.
Oath of Office
Agenda Report
Agenda Report
Agenda Report
Presentation
Late Correspondence
5 M.1 Verbal Reports
M.2 Written Reports
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers must request agenda items for future Council and or Council SubcommiPee mee9ngs at this time, and Council must provide direction by majority vote.
O. ADJOURNMENT
To the next regular mee9ng of the Cloverdale City Council scheduled for January 8, 2025 (Dec 25, 2024 Cancelled - Happy Holidays!).
IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to ques9ons or enter into dialogue with commenters. Comments may also be submiPed prior t o [email protected]. by 12 p.m. the day of the mee9ng. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with Disabili9es Act and Title VI, if you need special assistance to par9cipate in this mee9ng, please contact the City Clerk's office at [email protected] or 707.894-1712. No9fica9on at least 72 hours prior to the mee9ng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.
AB 2449: Councilmembers par9cipate in person or teleconference methods consistent with tradi9onal provisions of the Brown Act,Government Code § 54953(b), unless the mee9ng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in op9on, the mee9ng will con9nue unless it is being held pursuant to the provisions of Assembly Bill 2449.
AB 343: Any wri9ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec9on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.
WAIVER WARNING: If you challenge decisions/direc9ons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriPen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in Councilmember Bagby
Councilmember Bagby Amended - 12.11.2024 3:22 pm
6 advance of the meeting.
Date posted: December 5, 2024 | Time posted: 5:35 p.m. | City Clerk Signature: s/Mike Maloney 7