Council Subcommittee - Administration
February 11, 2025

Administrative Subcommittee Meeting Minutes - February 11, 2025 - Page 1 of 3 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

ADMINISTRATION SUBCOMMITTEE
TUESDAY, FEBRUARY 11, 2025
2 PM

CLOVERDALE CITY HALL CONFERENCE ROOM
124 N. CLOVERDALE BLVD., CLOVERDALE, CA
95425
A. CALL TO ORDER & ROLL CALL
Chair Lands called the meeting to order at 2 p.m.

Due to a technical issue, the meeting did not start recording until item B.

Present:

Councilmembers: Chair Lands, Vice Chair Morgenstern
City Staff: City Manager Thompson, Finance Director Holmes, Police Chief Parker

Absent:

City Clerk Maloney, Finance /HR Manager Peterson
B. PUBLIC COMMENTS:

Verbal:

Rob Koslowsky
Written:

None
C. APPROVAL OF MINUTES
None (Council will approve any outstanding 2024 Subcommittee Meeting Minutes for the previous Finance, Admin, and Police Subcommittee).

D. BUSINESS ITEMS

COMMUNITY DEVELOPMENT

1. Vacation Rental Ordinance
City Manager Thompson reported and responded to Subcommittee inquiries and comments.

The Subcommittee provided direction to Staff.

Public Comments:

Rob Koslowsky
Neena Hanchett
Administrative Subcommittee Meeting Minutes - February 11, 2025 - Page 2 of 3

2. Hotel Length of Stay Ordinance
City Manager Thompson reported and the Subcommittee Discussed.

3. Boys and Girls Club Property Acquisition
City Manager Thompson and Chair Lands reported.

4. Comm. Dev. Department Report
City Manager Thompson reported.

FINANCE

5. Measure P Cannabis Tax Report
Finance Director Holmes reported.

The Subcommittee discussed an increased Tax and provided Direction to Staff to bring to Council.

Public Comments:

Rob Koslowsky
The Subcommittee addressed Public Comments.

6. Water Rate Revenue Tracking Worksheet
Finance Director Holmes reported and responded to Subcommittee inquiries.

The Subcommittee provided direction to Staff.

Public Comments:

Rob Koslowsky
The Subcommittee addressed Public Comments.

7. Mid Year Financial Report
Finance Director Holmes reported and responded to inquiries.

8. Grants, Investment Options, and Tracking Worksheet
City Manager Thompson reported and the Subcommittee provided direction to remove the item.

9. Chamber / Friday Night Live Funding Request
Chamber of Commerce Director Hanchett and Events Coordinator Hemphill reported.

City Manager Thompson reported.

The Subcommittee discussed and provided direction to Staff to provide additional funding.

10. Exchange Bank Investment Report
Vice President / Senior Investment Officer Ryan presented.

The Subcommittee discussed.

11. Finance Department Report
Finance Director Holmes reported.

Administrative Subcommittee Meeting Minutes - February 11, 2025 - Page 3 of 3 POLICE

12. Personnel Update (Staffing / Recruitments)
Chief Parker reported.

13. MDC Purchase - Budget Amendment
Chief Parker reported and responded to Subcommittee inquiries and comments.

14. Equipment Update (Flock Camera / Vehicle Purchase)
Chief Parker reported.

15. Police Department Report
Chief Parker reported.

ADMINISTRATION

16. Human Resources Department Report
None.

17. City Clerk's Office Report
None.

18. City Manager's Office Report
The Subcommittee reviewed the agenda and removed items from the Subcommittee:

Items 1,2,3,5,6,7,8,9,10,13,14
E. ADJOURNMENT
Chair Lands adjourned the meeting at 3:26 p.m. to the next regular meeting of the Administration Subcommittee scheduled for March 11, 2025.

APPROVED ON: April 8, 2025
______________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council and Staff welcomes public interest, attendance, and in-person participation at Council Subcommittee meetings. Open session meetings are held in-person at the City Hall Conference Room.

You may also view a livestream at www.zoom.us/join using Meeting ID: 878 3415 5839 A. CALL TO ORDER & ROLL CALL
Councilmembers: Chair Lands, Vice Chair Morgenstern
City Staff: City Manager Thompson, Community Development Director (Vacant), Finance Director Holmes, Police Chief Parker, City Clerk Maloney, HR Manager Peterson B. PUBLIC COMMENTS:

Verbal:

The public may speak on any itemnot listed on the agenda at this time.

Written:

None
C. APPROVAL OF MINUTES
None (Council will approve any outstanding 2024 Subcommittee Meeting Minutes).

D. BUSINESS ITEMS
Community Development

1. Vacation Rental Ordinance

2. Hotel Length of Stay Ordinance*

3. Boys and Girls Club Property Acquisition

4. Comm. Dev. Department Report
Finance

5. Measure P Cannabis Tax Report*

6. Water Rate Revenue Tracking Worksheet*

7. Mid Year Financial Report*
AGENDA

ADMINISTRATION SUBCOMMITTEE
TUESDAY, FEBRUARY 11, 2025
2 PM

CLOVERDALE CITY HALL CONFERENCE ROOM
124 N. CLOVERDALE BLVD., CLOVERDALE, CA 95425
1 8. Grants, Investment Options, and Tracking Worksheet

9. Chamber / Friday Night Live Funding Request*

10. Exchange Bank Investment Report*

11. Finance Department Report
Police

12. Personnel Update (Staffing / Recruitments)

13. MDC Purchase - Budget Amendment*

14. Equipment Update (Flock Camera / Vehicle Purchase)

15. Police Department Report
Administration

16. Human Resources Department Report

17. City Clerk's Office Report

18. City Manager's Office Report
*Indicates Supplemental Attachment (D.1)
D.1 Supplemental Attachments*
E. ADJOURNMENT
To the next regular meeting of the Administration Subcommittee scheduled for March 11, 2025.

IMPORTANT NOTICES REGARDING MEETINGS
PUBLIC COMMENTS: Members of the public have the right to speak on any item on the agenda in-person. Commenters will have three (3) minutes to speak. Subcommittee members are not required to respond directly to questions or enter into dialogue with commenters. Pursuant to the Brown Act, the SubcommiEee is not allowed to consider issues or t a k e action on any item not listed on the agenda. Comments may also be submiEed prior t o [email protected]. by 12 p.m. the day of the meeGng. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.

SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliGes Act and Title VI, if you need special assistance to parGcipate in this meeGng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoGficaGon at least 72 hours prior to the meeGng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB 2449: Commissioners that parGcipate in person or teleconference methods consistent with tradiGonal provisions of the Brown Act,Government Code § 54953(b), unless the meeGng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in opGon, the meeGng will conGnue unless it is being held pursuant to the provisions of Assembly Bill 2449.

AB 343: Any wriGngs or documents provided to a majority of the Commission regarding any item on this agenda will be made available for public inspecGon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343. 2 - Hotel Code Sections
5 - Cannabis Excise Tax
6 - Water Revenue by Month
7 - Mid Year Financial Report
7 - Mid Year Financial Presentation
9 - FNL Funding Request
9 - Addendum to Chamber Agreement
10 - Exchange Bank Investment Review Presentation
13 - MCD Council Agenda Packet
2 AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.

Date posted: February 6, 2025 | Time posted: 11:15 a.m. | City Clerk Signature: s/Mike Maloney

CLOVERDALE INFORMATION
Interested in receiving useful informaGon and updates about City events, iniGaGves, and acGviGes? Follow the City on Facebook and Instagram @cityofcloverdale, or subscribe to our newsletter at www.cloverdale.net/newsletter 3 18.09.130 Hotel/motel conversions.

The purpose of these standards is to ensure that hotels and motels provide services for travelers, maintain peace and quiet for fellow visitors and surrounding neighborhoods, pay transient occupancy taxes to ensure that services can be provided and that any change to long-term residency provides improvements that are suitable for long-term occupancy.

A. Transient occupancy tax shall be paid for all hotel/motel stays. Maximum stay in a hotel or motel room shall be thirty days.

B. It is not the intention of the city to encourage hotels/motels to convert to permanent occupancy. However, if the hotel/motel cannot be economically operated, the entire hotel/motel may be changed to residential use. A hotel/motel may not have both transient and nontransient occupancy.

1. A conditional use permit shall be required for a change to permanent occupancy. The conditional use permit application shall demonstrate how permanent parking can be provided and how private and public open space can be provided for occupants. For units with one room (exclusive of the bathroom) the planning commission may consider the SRO requirements for parking and open space. For units with more than one room (exclusive of the bathroom) the planning commission may consider the multifamily requirements for parking and open space. (Ord. 754-2024 § 9, 2024; Ord. 698-2015 § 3 (Att. 1) (part), 2015) Chapter 3.44

TRANSIENT OCCUPANCY TAX

3.44.010 Short title.

The ordinance codified in this chapter shall be known as “the Uniform Transient Occupancy Tax Ordinance of the City of Cloverdale.” (Ord. 257 N.S. § 1, 1969)

3.44.020 Definitions.

Except where the context otherwise requires, the definitions given in this section govern the construction of this ordinance:
“Transient” means any person who exercises occupancy or is entitled to occupancy by reason of concession, permit, right of access, license or other agreement for a period of less than thirty consecutive calendar days, counting portions of calendar days as full days, any such person so occupying a space in a hotel shall be deemed a transient until the period has expired unless there is an agreement in writing between the operator and the occupant providing for a longer period of occupancy. In determining whether a person is a transient, uninterrupted periods of time extending both prior and subsequent to the 4 effective date of the ordinance codified in this chapter may be considered. (Ord. 468-93 (part), 1993; Ord. 257 N.S. § 2, 1969)

18.09.260 Nonhosted vacation rentals.

4. All California Building Standards Code and Fire Code requirements for the level of occupancy of the nonhosted vacation rental shall apply and must be met. All units are subject to inspection.

5. All environmental health regulations shall be met.

6. Guest stays shall be limited to a period less than thirty consecutive days.

18.09.265 Hosted vacation rentals.

C. Development Requirements and Special Conditions. Hosted vacation rentals shall comply with all of the development standards for the zoning district in which they are located and with the special conditions listed below.

1. The residential unit shall not be used as a hosted vacation rental for more than one hundred twenty days in a calendar year.

2. No more than two bedrooms within a dwelling unit may be rented at any one time and the maximum occupancy per bedroom rented shall be two persons (excluding children ages fifteen and younger).

3. Guest stays shall be limited to a period of less than thirty consecutive days. 5 Deposit Month Tax+Pen+Int
Jan-23 $ 9,917.42
Feb-23 $ 10,401.02
Mar-23 $ 8,350.55
Apr-23 $ 12,229.07
May-23 $ 12,510.97
Jun-23 $ 7,386.98
Jul-23 $ 12,770.74
Aug-23 $ 7,623.49
Sep-23 $ 10,380.88
Oct-23 $ 16,716.32
Nov-23 $ 10,921.54
Dec-23 $ 13,125.96
Jan-24 $ 8,199.43
Feb-24 $ 906.68
Mar-24 $ 4,497.31
Apr-24 $ 5,698.60
May-24 $ 13,890.37
Jun-24 $ 4,916.35
Jul-24 $ 4,825.24
Aug-24 $ 12,471.84
Sep-24 $ 14,882.48
Oct-24 $ 1,642.25
Nov-24 $ 15,691.08
Dec-24 $ 4,536.60
Jan-25 $ 11,859.27
Feb-25 $ 3,018.12
$ -
$ -
Fiscal YTD Totals 68,926.88
Prior Fiscal Years $ 1,521,700.39
GRAND TOTAL 1,590,627.27
Payors: BZL; Garden Society; Red Door Remedies; Seed2Soul; C Measure P Excise Tax Deposits As of 02/03/2025
6 0
20000
40000
60000
80000
100000
120000
140000
10/1/2018 10/1/2019 10/1/2020 10/1/2021 10/1/2022 10/1/2023 10/1/2024 Measure P Excise Tax Deposits As of 02/03/2025 Tax+Pen+Int 7 Month 2019 2020 2021 2022 2023 2024 2025 QoQ YoY
January $ 31,974.76 $ 20,216.38 $ 48,483.25 $ 16,085.21 $ 9,917.42 $ 8,199.43 $ 11,859.27 145% February $ 20,960.93 $ 12,078.85 $ 29,810.93 $ 33,313.38 $ 10,401.02 $ 906.68 $ 3,018.12 333% March $ 516.87 $ 11,466.37 $ 25,632.60 $ 34,813.19 $ 8,350.55 $ 4,497.31 $ - 109% 0% April $ 7,986.88 $ 75,653.62 $ 54,374.54 $ 3,669.69 $ 12,229.07 $ 5,698.60 $ - 0% May $ 10,105.52 $ 31,494.17 $ 38,255.75 $ 14,812.28 $ 12,510.97 $ 13,890.37 $ - 0% June $ 7,342.25 $ 117,989.54 $ 31,584.88 $ 17,360.01 $ 7,386.98 $ 4,916.35 $ - 0% 0% July $ 10,889.39 $ 30,318.21 $ 30,376.57 $ 7,539.65 $ 12,770.74 $ 4,825.24 $ - 0% August $ 8,792.58 $ 13,587.51 $ 38,888.74 $ 11,628.69 $ 7,623.49 $ 12,471.84 $ - 0% September $ 43,812.00 $ 10,544.00 $ 29,055.42 $ 9,642.36 $ 10,380.88 $ 14,882.48 $ - 0% 0% October $ 42,434.01 $ 112,635.95 $ 20,446.16 $ 17,075.59 $ 16,716.32 $ 1,642.25 $ - 0% November $ 15,543.65 $ 64,958.14 $ 32,922.35 $ 2,947.12 $ 10,921.54 $ 15,691.08 $ - 0% December $ 10,508.38 $ 52,644.00 $ 27,112.01 $ 9,714.64 $ 13,125.96 $ 4,536.60 $ - 0% Total Year $ 210,867.22 $ 553,586.74 $ 406,943.20 $ 178,601.82 $ 132,334.94 $ 92,158.23 $ 14,877.39 13% 16% Measure P Excise Tax Deposits As of 02/03/2025
8 Water Revenue
FY 2019/2020 FY 2020/2021 FY 2021/2022 FY 2022/2023 FY 2023/2024 FY 2024/2025 YoY July $ 310,969.04 $ 364,984.08 $ 340,070.34 $ 348,288.55 $ 346,845.27 $ 425,217.51 $ 78,372.24 August $ 390,129.91 $ 376,229.44 $ 335,990.27 $ 385,452.66 $ 383,683.19 $ 522,169.08 $ 138,485.89 September $ 365,365.74 $ 371,983.25 $ 316,742.15 $ 438,155.65 $ 440,669.80 $ 551,102.04 $ 110,432.24 October $ 312,794.65 $ 299,727.71 $ 317,506.57 $ 367,058.60 $ 333,625.72 $ 384,734.49 $ 51,108.77 November $ 304,777.07 $ 332,517.38 $ 260,663.95 $ 324,144.28 $ 319,481.41 $ 467,340.11 $ 147,858.70 December $ 251,584.95 $ 265,780.07 $ 230,501.44 $ 279,757.95 $ 281,773.24 $ 312,380.99 $ 30,607.75 January $ 219,379.51 $ 185,531.19 $ 237,974.48 $ 261,962.64 $ 276,959.87 $ 316,989.19 $ 40,029.32 February $ 176,967.51 $ 195,635.71 $ 190,822.81 $ 229,073.98 $ 260,047.51 $ - March $ 238,066.57 $ 203,809.93 $ 238,508.81 $ 229,921.44 $ 248,699.20 $ - April $ 181,595.05 $ 222,324.25 $ 272,150.59 $ 232,660.82 $ 254,778.10 $ - May $ 263,693.30 $ 279,170.89 $ 262,335.75 $ 235,270.04 $ 313,316.92 $ - June $ 297,978.71 $ 355,936.31 $ 307,567.53 $ 298,977.51 $ 354,851.30 $ - $ 3,313,302.01 $ 3,453,630.21 $ 3,310,834.69 $ 3,630,724.12 $ 3,814,731.53 $ 2,979,933.41 $ 596,894.91 $-
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
July August September October November December January February March April May June Water Revenue by Month
FY 2019/2020 FY 2020/2021 FY 2021/2022 FY 2022/2023 FY 2023/2024 FY 2024/2025 X:\Finance\Water Emergency Reponse Team (WERT)\Water Revenue by Month\Water Revenue by Month.xlsx 9 MID-YEAR FINANCIAL REPORT
December 31, 2024

THE GENERAL FUND
The General Fund revenue sources are outlined below. As of mid-year, revenues account for approximately 47% of the budget, which is typical due to the timing of payments for franchise fees and sales tax. Property tax is expected to meet budget projections. Although the Cannabis Excise Tax was anticipated to decline due to market conditions, actual receipts have fallen 16% below budget, partly due to delinquent payments. Sales tax revenue is at 33% of the adopted budget, with two-thirds of the payments received from the state. The Transient Occupancy Tax collected is at 27% of the budget, with a quarter of the annual payments received. By December 31, 2024, approximately 41% of the budgeted Utility User Tax revenue has been received. Operating Transfers and the annual overhead allocation will be recorded at year-end, with a 50% placeholder applied for now.

For Fiscal Year (FY) 2023-24, the estimated ending General Fund unassigned fund balance corresponds to a reserve of 18%, bringing the total reserve balance to 55%.

General Fund Revenue FY 24-25 Budget YTD 12.31.2024 % of Budget General Taxes $ 5,935,264 $ 2,716,910 46%
Operating Transfers In 2,285,755 1,142,878 50%
Charges for Service 178,930 82,167 46%
Overhead & Administration 1,417,390 708,695 50%
Miscellaneous Revenues 543,276 169,836 31%
Intergovernmental Revenue 122,900 86,148 70%
Licenses and Permits 266,739 147,291 55%
Fines & Special Assessments 15,000 4,331 29%
Total General Fund Revenues $ 10,765,254 $ 5,058,256 47% A more accurate indicator of General Fund trends is a snapshot of the year-to-date expenditures for key city departments such as administration, police protection, planning, parks and recreation, and public works. The table below outlines expenditures by department.

GF Expenditures by Dept FY 24-25 Budget YTD 12.31.2024 % of Budget City Administration $ 3,224,572 $ 1,537,151 48%
Police Protection & Public Safety 5,651,904 2,515,561 45% Parks & Facilities 1,253,334 315,529 25%
Building & Engineering 338,530 73,130 22%
Planning & Community Dev 839,396 334,527 40%
Transfer Out to other funds 726,979 363,490 50%
Total General fund Expenditures $ 12,034,715 $ 5,139,387 43% Street and Storm Drain expenses are reported in the Gas Tax Fund, Fund 210. Any deficit in the Gas Tax Fund will be cleared at year-end with a transfer from the General Fund. 10 MID-YEAR FINANCIAL REPORT
December 31, 2024
As of December 31st, General Fund expenditures were in line with projections. Building and Engineering expenses were at 22%, while all other departments were at 40% to 50% of budget.

Parks and Facilities have major projects planned for the second half of the fiscal year, which will increase expenditures. All departments are expected to reach 100% of their budget by year-end.

GF Expenditures by Type FY 24-25 Budget YTD 12.31.2024 % of Budget Salaries & Benefits $ 6,410,956.54 $ 2,913,267.54 45%
Services & Supplies 4,357,239.15 1,761,852.08 40%
Capital Improvement/Vehicles 539,540.00 100,778.04 19%
Transfers Out to other funds 726,979.00 363,489.50 50%
Total General fund Expenditures $ 12,034,714.69 $ 5,139,387.16 43% Transfers Out from the General Fund total $726,979 and consist of payments for the Successor Agency, Gas Tax Fund deficit coverage, Porterfield Creek Open Space expenses, Airport Fund deficit, Parks, and Lighting Districts contributions.

PARKS
Year-to-date expenses in the parks departments are under budget. General Fund Parks Maintenance is at 26% of the budget, and new playground equipment will be purchased in the upcoming months, increasing the expense. Measure M Streets expenses are about 28%, with all funds allocated to salaries and benefits. Porterfield Creek and Soda Springs Ranch have not had any expenses to date.

Park Expenditures FY 24-25 Budget YTD 12.31.2024 % of Budget GF Parks Maintenance (100) $ 1,094,786 $ 286,735 26%
Measure M Parks (214) 159,360 45,004 28%
Porterfield Creek (225) 10,200 0 0%
Soda Springs Ranch (227) 744,880 0 0%
Total Park Expenditures 2,009,225.40 331,738.20 17%

PUBLIC WORKS
Public works expenditures are under budget, with Facilities Maintenance expenses at 18%. In the Gas Tax Fund, Street Maintenance expenses are at 19%, and Storm Drain Maintenance is at 31%.

Expenses are expected to align with the budget by year-end.

Public Works Expenditures FY 24-25 Budget YTD 12.31.2024 % of Budget Facilities Maintenance (100) $ 158,548 $ 28,794 18%
Streets Maintenance (210) 1,131,532 214,757 19%
Storm Drain Maintenance (210) 55,723 17,121 31%
Total Public Works Expenditures $ 1,345,803 $ 260,672 19% 11 MID-YEAR FINANCIAL REPORT
December 31, 2024

STREETS TAX & TRANSPORTATION
The City receives a portion of the gas tax collected by the state known as the Highway User Tax (HUTA), the estimate for Cloverdale for the current fiscal year is that tax revenues for streets for Fiscal Year 2024-25 are budgeted to be $258,484. As of December 31st, we have received approximately 38% of the budget.

With the release of SB1 and another state-funded road maintenance and rehabilitation program, the City may receive funds by reporting to the state on its use. The City’s portion of the SB1 funds is expected to be $230,510, of which 36% has been received to date. On July 1, 2024 there was a rollover balance of $451,789, which is available to fund future projects.

The City also receives a portion of Measure M sales tax collected by the County of Sonoma to fund transportation projects. The City’s portion of these funds is estimated to be $104,650, of which 25% has been received year-to-date. On July 1, 2024, there was a rollover balance of approximately $329,000, which is available to fund future projects and/or maintenance.

Gas Tax Revenues FY 24-25 Budget YTD 12.31.2024 % of Budget Gas Tax (210) $ 258,484 $ 97,251 38%
SB1 Road Maint. Rehab (209) 230,510 82,124 36%
Measure M Streets (212) 104,650 25,701 25%
Transfers In 675,400 337,700 50%
Total Gas Tax Revenue $ 1,269,044 $ 542,776 43%

RETIREMENT FUND
The City of Cloverdale funds a portion of its employee retirement costs through an Ad Valorem tax approved by the voters in 1974. Each year, a calculation is made to estimate the annual cost of retirement benefits plus reserves. In July of 2024, the City Council reduced the rate from $0.098 to $0.08 per one hundred dollars of full assessed valuation to stabilize reserves in the fund and keep the tax rate at a reasonable level. Based on the first installment of property taxes received in December, and the estimated cost of retirement expenses on June 30, 2025, we expect the reserve account to end the fiscal year with a balance of approximately $1,250,000.

LIGHTING AND LANDSCAPE DISTRICTS
The Cloverdale Landscape & Lighting Assessment District was formed in 1997 beginning with the Jefferson Springs Subdivision. Since that time six other areas have been annexed into the District including The Cottages, Vintage Meadows, Ioli Ranch, Vineyards at Cloverdale, Brookside Terrace, and Sunrise Hills.

Each year an annual Engineer's Report is prepared to determine the appropriate annual assessment for each zone within the district. Revenues in each zone are expected to be very close to the projections in the report.
12 MID-YEAR FINANCIAL REPORT
December 31, 2024
The districts that are not close to the 50% mark are districts that are budgeted to receive General Fund allocation at year-end if needed.

Expenditures in each zone are at or below budget at mid-year, it is anticipated that the districts will be at budget by year-end as the majority of the expenditures fall in the spring and summer months.

The target minimum reserve balance for each zone is 25% of operating expenditures. Vintage Meadows, The Cottages, Ioli Ranch, and Sunrise Hills are expected to end the fiscal year with reserves in the range of 25%. However, Brookside Terrace is expected to have no reserve balance, Jefferson Springs is expected to have a 2% reserve balance, and The Vineyards is expected to have a 14% reserve balance.

WATER ENTERPRISE FUND
Water Charges were above budget on December 31st. Based on the Water Rate Study, which was approved on June 9, 2021, the water rates increased on July 1, 2024. The City charges a uniform water usage rate for all residential and non-residential customers.

Water charges are at 63% of the budget, a 7 percent increase over the prior year and still more than the typical 58% of revenues received between July 1 and December 31 each year. Revenues are based on billing totals, not receipts, as of 12/31/2024.

Water Revenues FY 24-25 Budget YTD 12.31.2024 % of Budget Water Charges $ 4,242,500 $ 2,662,944 63%
Penalties 25,000 26,999 108%
Other Revenues 31,398 19,375 62%
Operating Transfers In 1,138,276 569,138 50%
Grant Revenue 532,000 2,711 1%
Total Revenues $ 5,969,174 $ 3,281,167 55%
Expenditures are under budget, with a significant portion of the budgeted projects and overhead costs expected to be accounted for at year-end.

Water Expenses FY 24-25 Budget YTD 12.31.2024 % of Budget Debt Service $ 805,124 $ 365,597 45%
Metering & Revenue 473,872 192,426 41%
Operations 4,988,857 766,559 15%
Distribution 1,836,539 145,066 8%
Total Expenses $ 8,104,392 $ 1,469,649 18%
Most of the expense categories are expected to be within the amounts in the budget. 13 MID-YEAR FINANCIAL REPORT
December 31, 2024

SEWER ENTERPRISE FUND
Sewer Charges are on target with 50% of the budget realized. Rates increased on July 1, 2024, based on the Wastewater Rate Study approved on June 9, 2021. Revenues are based on billing totals, not receipts, as of 12/31/2024. Operating Transfers In and Grants have not been received yet but are expected in the second half of the fiscal year.

Sewer Revenues FY 24-25 Budget YTD 12.31.2024 % of Budget Sewer Charges 2,688,620 1,352,522 50%
Penalties 7,000 5,082 73%
Interest Income 7,500 172 2%
Operating Transfers In 479,776 - 0%
Grants 186,000 - 0%
Total Revenues $ 3,368,896 $ 1,357,776 40%
Overhead is calculated at the end of the year, and large projects, including SCADA system design and installation, are budgeted for the 3rd and 4th Quarters of Fiscal Year 2024-25.

Sewer Expenses FY 24-25 Budget YTD 12.31.2024 % of Budget Salaries & Benefits 1,321,856 552,616 42%
Services & Supplies 1,511,417 319,066 21%
Debt Service 142,478 71,438 50%
Construction/Capital 567,750 38,685 7%
Transfers/ Overhead/Contingency 652,177 - 0%
Total Expenses $ 4,195,677.15 $ 981,804.44 23%
Overall, the Sewer Enterprise Fund is in good fiscal shape, with major projects like SCADA System Design and Installation planned for later in the fiscal year. 14 MID-YEAR FINANCIAL REPORT
December 31, 2024

AIRPORT ENTERPRISE FUND
Income from the sale of fuel is 34% of the budget. The City receives a $10,000 annual grant from Federal Aviation Administration “FAA” for operations which has not yet been received, and other airport projects, including PAPI lights and Infield Drainage, are anticipated to start and be offset by grant funds from the FAA and CalTrans.

The City receives 90% reimbursement of expenses incurred for Airport Capital Improvement Projects from the FAA. However, no funds have yet been received in the current fiscal year.

Airport Revenues FY 24-25 Budget YTD 12.31.2024 % of
Budget
Grant Revenue $ 481,250 $ - 0%
Fuel Sales 71,000 23,896 34%
Rents & Royalites 57,942 27,398 47%
Operating Transfers In 98,639 - 0%
Total Revenues $ 708,831 $ 51,293 7%
Salaries and benefits are at 43% of budget, and services and supplies are also below budget.

However, we expect the expenses to be at budget by the end of the fiscal year, due to the timing of payments for contract services. The Capital Improvement project budgeted is Infield Drainage Improvement – Environmental Phase and PAPI Light Install Airport Expenses FY 24-25 Budget YTD 12.31.2024 % of Budget Salaries & Benefits $ 12,622 $ 5,430 43%
Services & Supplies 158,157 20,611 13%
Capital
Improvement/Overhead
540,000 - 0%
Total Expenses $ 710,779 $ 26,041 4%

REDEVELOPMENT AGENCY
The City of Cloverdale elected to serve as the Successor Agency to the Community Development Agency of the City of Cloverdale when Redevelopment Agencies were dissolved in 2012. The Successor Agency is required to identify its obligations in a Recognized Obligations Payment Schedule (ROPS) in February of each year. The City receives only the amount of tax increment necessary to pay enforceable obligations approved by the Department of Finance (DOF).

At the time the redevelopment agency was dissolved, the County Auditor-Controller was required to complete an Agreed Upon Procedures report, or Due Diligence Review (DDR), to be submitted to the DOF by October 1, 2012. This report was prepared prior to the completion of the City’s audited financial statements and significantly overstated the amount of available cash in the Successor Agency Fund at June 30, 2012. As a result, there has been an on-going operating cash deficit in the fund.
15 MID-YEAR FINANCIAL REPORT
December 31, 2024

DEVELOPMENT IMPACT FEES
The City of Cloverdale levies development impact fees to finance the planning, design, construction and acquisition of public improvements including facilities and equipment necessary to accommodate future growth and development within the City. The imposition of development impact fees is intended to address the impacts of new residential, commercial, and industrial development and enable the city to fund infrastructure improvements necessary to serve the increase in population associated with growth.

The table below shows the impact fees collected in the first six months of FY 2024-25 and the ending balance in the Funds on December 31, 2024.

Impact Fees Beginning Bal
07/01/2024
YTD Revenue/Exp
12/31/2024
Estm Balance
12/31/2024
Admin Impact Fees $ 121,992 $ 226 $ 122,218
Thoroughfare Impact Fees 715,305 4,055 719,360
Storm Drain Impact Fees 89,568 - 89,568
Quimby Act Impact Fees 961,492 - 961,492
Parks & Recreation (Non-Quimby) 576,481 - 576,481
Public Safety Impact Fees 11,782 - 11,782
Civic Center Impact Fees 87,590 - 87,590
Corp Yard Impact Fees 437,040 - 437,040
Public Facility Impact Fees 1,273,550 1,890 1,275,440
Water Impact Fees 1,730,697 4,186 1,734,883
Sewer Impact Fees 2,974,547 15,520 2,990,067
Total Impact Fees $ 8,980,044 $ 25,877 $ 9,005,921
16 17
PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #2
General Fund Overview
Total revenue: $5,058,256 (47% of budget)
Major revenue sources are General Taxes and include:

Property tax, Sales tax, UUT, and Franchise Fees
Expenditure highlights:

City Administration: $1,537,151 (48%)
Police Protection: $2,515,561 (45%)
Estimated reserve balance: 55%
18 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #3
Parks Update
Total budgeted expenditures: $2,009,225
Year-to-date expenses: $331,738 (17%)
Upcoming projects:
- Playground equipment purchase
- Maintenance projects for Porterfield
Creek and Soda Springs Ranch
19 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #4
20 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #5
Water Enterprise Funds
Revenue: $2,712,030 (45%)
Expenses: $1,469,649 (18%)
21 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #6
Sewer Enterprise Funds
Revenue: $1,357,776 (40%)
Expenses: $981,804 (23%)
22 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #7
Airport Enterprise Fund
Revenue: $51,293 (7%)
Expenses: $26,041 (4%)
23 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #8
Summary and Next Steps
• General Fund reserves are stable at 55%
• Major projects in Parks and Public Works are planned for Q3 and Q4
• Enterprise funds are on track to meet budget targets
• Focus on aligning expenditures and revenues for year-end • The audit is being finalized, and it is expected that the fund balances will increase based on the several projects that were budgeted and ended up being covered by grant funds.
24 25
www.cloverdaleartsalliance.org
Presenting:

Friday Night Live
Music Workshop
THE Jazz Club
Gallery
Discovering Art
Art Classes
Americana Night
The Blues Night
Wine Appreciation
Executive Director
Dan Richert
Board of Directors
Laura Paine Carr
Nancy Harris Dalwin
Dan Henkle
Chelsea Judith
David McChesney
Alexandra O’Gorman
Steve Tellez
Erik Terreri
February 4, 2025
Kevin Thompson
City of Cloverdale
124 N. Cloverdale Blvd.

Cloverdale, CA 95425
Dear Kevin,
The Cloverdale Arts Alliance, a non-profit organization dedicated to bringing cultural arts to northern Sonoma County, has started planning the 2025 Friday Night Live at the Plaza concert series. This 23rd season of weekly free outdoor concerts in Cloverdale's downtown plaza is scheduled to run for 14 successive Fridays, running from May 23 to August 29 (dark July 4). The series is widely respected around Cloverdale, as well as in northern Sonoma and southern Mendocino Counties. Friday Night Live promotes the best of Cloverdale, and smalltown America! We believe a vibrant local arts scene raises the quality of life for our entire community!

Since the concerts are presented free of charge to those who attend, we rely on the community to help defray concert expenses. I’m inviting City of Cloverdale to partner with Friday Night Live and help defray a portion of the $170,000 operating budget that is required to produce the series. I would appreciate the City of Cloverdale consider underwriting $20,000 from the following:
• Port-a-John rentals ($2,100)
• Event Security ($12,750)
• Sound Engineer ($5,500)
Thank you for your consideration.

Mark Tharrington Dan Richert
Program Director, Friday Night Live Executive Director, CAA 26 1
Jan. 27, 2025 Addendum to:

Cloverdale Chamber of Commerce Proposed Scope of Work for the City of Cloverdale FY 2024/2025 & FY 2025/2026
Respectfully submitted by Neena Hanchett, Executive Director, on behalf of the staff and Board of Directors of the Cloverdale Chamber of Commerce, hereinafter referred to as the Chamber.
*As a direct result of rising costs for rent, personnel, supplies, internet, communications, and event execution, we respectfully ask for additional funding for both FY 2024-2025 and 2025/2026 in the amount of an additional $50,000 per year. Our deliverables have continually increased. For example, Cloverdale Wine Walk, which for eight Saturdays of the year, brings guests to Cloverdale from around the region. We provide a list of overnight accommodations and other information to encourage a longer stay in Cloverdale. These Cloverdale Wine Walk guests help our small retail shops and restaurants in the downtown corridor.

One of our major initiatives is to request additional logistical support from the City of Cloverdale in order to close down streets, etc. for community events, such as the 4th of July Parade, Winter Festival, etc. We also have expanded our social media reach by adding an additional Social Media specialist just over a year ago.

Chamber’s Fiscal Year Budget: $220,000
Requested Reimbursement from the
City of Cloverdale for each Fiscal Year:
$83,000 to
*$133,000
27 2
General
The Chamber aims to provide the following services:
• A friendly, warm, professional, and inviting office environment for visitors, residents, and businesses, irrespective of membership status. • A current website, www.cloverdalechamber.com, ensuring it remains up to date. For instance, ensuring ADA compliance and keeping the community calendar current. The Chamber will actively promote the calendar to all organizations and businesses interested in using it as a centralized platform for the community.
• Chamber office/Visitor Center operations five days a week, with the potential for extended weekend hours as tourism demand grows.
• Timely responses to business and visitor inquiries, striving for prompt resolutions.
• Referral services to local business. Fulfill prospective business inquiries. • Relocation information to inquiring businesses and residents. • Ombudsman assistance between prospective businesses and the City of Cloverdale, as needed (Team Cloverdale).
• Formal and informal reports and feedback to City Council as requested. • Quarterly “Business After Hours” for the networking benefit of all businesses. • Supply demographic information about Cloverdale to individuals, organizations, and businesses upon request.
• Serve as a reliable channel for other organizations to raise funds for important events, like prom and yearbook.

Marketing/Promotions & Events
28 3
The Chamber aims to provide the following services:
• Organize and coordinate events aimed at showcasing Cloverdale and its businesses to its nearly 9000 residents and visitors. These events are designed to increase foot traffic, benefiting local brick-and-mortar shops, restaurants, and lodging establishments. Existing events fulfilling this purpose include the annual Sidewalk Sale in August, Cloverdale Car & Motorcycle Show in September, Small Business Saturday in November, and the Cloverdale Wine Walk from October to May.
• Organize and coordinate community events with the goal of fostering unity within the Cloverdale community and boosting tourism. These events include The Longest Table in May, the 4th of July Faire & Parade, downtown trick-ortreating in October, and the Winter Festival in December. • Continue to brand Cloverdale across various advertising platforms, videos, promotion and regional marketing material, guided by Return on Investment principles.
• Update existing collateral and brochures as necessary. • Hand deliver ‘Welcome Bags” to new residents, including new home buyers and renters.
• Place and update event posters, city weekly newsletters, etc. on the Community Announcement Board.
• Continue to work with member businesses to help with their business social media objectives and goals, offering individual assistance when required, including one-on-one sessions.
• Continue to create consistent, meaningful content on all social media platforms, including writing and editing social media posts, improving customer engagement, and promoting social media campaigns.

Business Outreach, Economic Development
29 4
The Chamber aims to provide the following services:
• Continue to expand Chamber membership and annual sponsors. We currently have 250 members and seven annual sponsors.
• Provide ALL businesses with economic development information and the online platforms that are available for funding and operational assistance through the Sonoma County Economic Development Bureau, Small Business Administration and the Small Business Development Center. • Manage the downtown directional signage program, implementing additions, relocations, and modifications as needed.
• “Re-skin” the existing Highway 101 billboard, if operating budget permits. • Continue to promote the new “Jobs” page on the Chamber’s membership hub. Member businesses can post their job openings at no charge and job seekers can easily see the available positions that are posted.

30 William Ryan
Senior Investment Officer
Exchange Bank
650-549-1964
Portfolio Review
Prepared for: City of Cloverdale
February 11, 2025
1 31
Agenda
I. Market Overview
II. Portfolio Review
III. Appendix
2 32
Yield Grid
*as of December 31, 2024
6 33
Portfolio Review: City of Cloverdale
4 34
The City of Cloverdale - Performance
*as of December 31, 2024
5 35
The City of Cloverdale - Holdings
*as of January 31, 2025
6 36
The City of Cloverdale - Holdings
*as of January 31, 2025
7 37
The City of Cloverdale - Holdings
*as of June 31, 2024
8 38
The City of Cloverdale - Holdings
*as of January 31, 2025
9 39
The City of Cloverdale - Holdings
*as of January 16, 2025
10 40
The City of Cloverdale - Holdings
*as of January 31, 2025
11 41
City of Cloverdale #2
12 42
City of Cloverdale #2 - Performance
*as of December 31, 2024
13 43
City of Cloverdale #2 - Holdings
*as of January 31, 2025
14 44
City of Cloverdale #2 - Holdings
*as of January 31, 2025
15 45
City of Cloverdale #2 - Holdings cont.
*as of June 17, 2024
16 46
City of Cloverdale #2 - Holdings cont.
*as of January 31, 2025
17 47
City of Cloverdale #2 - Holdings cont.
*as of January 31, 2025
18 48
Appendix
19 49
20 Report Title Bank Name Start Date End Date Portfolio RunTime Account Transactions - Detail EXCHANGE BANK 1/1/2020 1/15/2025 Combined Portfolios JAN 15 2025 4:35 PM Account# Settle Date Seq# Transaction Queue ID Security 1091001720 CLOVERDALE CITY 1/1/2020 BEGINNING BALANCE VFIJX INCOME 8/3/2020 8 DIVIDEND ON 20351.526 SHS VANGUARD GNMA ADM AT .0 922031794 VANGUARD GNMA ADM $210.97 9/1/2020 3 DIVIDEND ON 25235.247 SHS VANGUARD GNMA ADM AT .0 922031794 VANGUARD GNMA ADM $283.87 10/1/2020 2 DIVIDEND ON 53686.74 SHS VANGUARD GNMA ADM AT .00 922031794 VANGUARD GNMA ADM $469.59 11/2/2020 2 DIVIDEND ON 100241.675 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $1,396.89 12/1/2020 5 DIVIDEND ON 148237.947 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $2,818.33 1/4/2021 4 DIVIDEND ON 157566.305 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $2,590.17 2/1/2021 7 DIVIDEND ON 157566.305 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $806.09 3/1/2021 5 DIVIDEND ON 157566.305 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $1,487.19 4/1/2021 6 DIVIDEND ON 157566.305 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $874.73 5/3/2021 2 DIVIDEND ON 157566.305 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $646.71 6/1/2021 2 DIVIDEND ON 157566.305 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $812.60 7/1/2021 3 DIVIDEND ON 157566.305 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $1,430.53 8/2/2021 5 DIVIDEND ON 157566.305 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $1,259.77 9/1/2021 7 DIVIDEND ON 157566.305 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $1,242.15 10/1/2021 4 DIVIDEND ON 181600.235 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $1,470.23 11/1/2021 2 DIVIDEND ON 181600.235 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $1,692.46 12/1/2021 2 DIVIDEND ON 181600.235 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $1,537.20 1/3/2022 9 DIVIDEND ON 181600.235 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $1,658.24 1091001720 CLOVERDALE CITY 2/1/2022 3 DIVIDEND ON 181600.235 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $1,767.42 3/1/2022 3 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $2,089.51 4/1/2022 7 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $2,201.54 5/2/2022 3 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $2,531.27 1091001720 CLOVERDALE CITY 6/1/2022 3 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $3,117.45 7/1/2022 10 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $3,783.74 8/1/2022 5 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,011.18 9/1/2022 5 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,120.25 10/3/2022 2 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,210.95 11/1/2022 1 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,375.68 12/1/2022 4 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,517.82 50 21
1/3/2023 7 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,537.43 1091001720 CLOVERDALE CITY 2/1/2023 3 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,577.79 3/1/2023 1 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,612.36 4/3/2023 1 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,624.07 5/1/2023 4 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,648.31 6/1/2023 4 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,717.51 7/3/2023 8 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,719.75 8/1/2023 2 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,868.95 9/1/2023 1 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,858.63 10/2/2023 6 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,869.82 11/1/2023 7 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,854.53 12/1/2023 7 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,877.05 1/2/2024 11 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,893.25 2/1/2024 6 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,906.12 3/1/2024 3 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $4,960.48 4/1/2024 7 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $5,006.97 5/1/2024 3 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $5,033.84 1091001720 CLOVERDALE CITY 6/3/2024 3 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $5,065.58 7/1/2024 11 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $5,118.76 8/1/2024 4 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $5,129.46 9/3/2024 1 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $5,183.10 1091001720 CLOVERDALE CITY 10/1/2024 3 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $5,271.62 11/1/2024 3 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $5,279.59 12/2/2024 7 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $5,305.90 1/2/2025 6 DIVIDEND ON 183525.163 SHS VANGUARD GNMA ADM AT 922031794 VANGUARD GNMA ADM $5,297.26 DIVIDEND INCOME $182,632.66
CAPITAL GAIN/LOSS ($315,773.53)
NET ($133,140.87)
ESTIMATED 12-MONTH INCOME $61,480.53
51 22
Report Title Bank Name Start Date End Date Portfolio
Account Transactions - Detail EXCHANGE BANK 1/1/2020 1/15/2025 Combined Portfolios Account# Settle Date Seq# Transaction Queue ID VFSUX Income 1/5/2017 SHORT TERM CAPITAL GAINS DIVIDEND ON 46425.255 SHS VANGUAR 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $492.09 1/17/2017 DIVIDEND ON 46425.255 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $779.14 2/7/2017 DIVIDEND ON 46471.634 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $812.39 3/8/2017 DIVIDEND ON 46471.634 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $795.90 4/3/2017 SHORT TERM CAPITAL GAINS DIVIDEND ON 46471.634 SHS VANGUAR 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $106.84 4/11/2017 DIVIDEND ON 46471.634 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $983.54 5/2/2017 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $923.59 6/2/2017 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $890.75 7/6/2017 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $909.62 8/2/2017 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $905.42 9/1/2017 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $862.63 10/4/2017 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $698.25 11/2/2017 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $797.67 1091001720 CLOVERDALE CITY 12/4/2017 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $797.32 1/19/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $948.93 2/13/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $986.39 3/2/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $949.16 4/4/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,111.13 5/8/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,079.49 6/11/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,106.75 7/13/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,100.87 8/6/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,148.45 9/4/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,160.37 9/4/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,160.37 10/3/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,137.28 11/2/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,216.82 12/3/2018 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,206.38 1091001720 CLOVERDALE CITY 1/7/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,253.96 2/5/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,204.35 3/4/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,116.24 4/1/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,247.38 5/1/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,261.78 6/3/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,309.51 7/1/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,265.91 8/1/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,214.66 9/3/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,163.87 10/1/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,168.93 1091001720 CLOVERDALE CITY 11/1/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,192.11 12/2/2019 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,193.51 1/2/2020 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,227.10 2/3/2020 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,126.60 3/2/2020 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $966.54 3/2/2020 DIVIDEND ON 46481.656 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $72.30 4/1/2020 DIVIDEND ON 41701.541 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,081.55 5/1/2020 DIVIDEND ON 32272.97 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $733.73 6/1/2020 DIVIDEND ON 32272.97 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $744.44 7/1/2020 DIVIDEND ON 32272.97 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $711.13 8/3/2020 DIVIDEND ON 32272.97 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $705.56 9/1/2020 DIVIDEND ON 32272.97 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $669.85 10/1/2020 DIVIDEND ON 32272.97 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $626.68 11/2/2020 DIVIDEND ON 55041.64 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,026.75 12/1/2020 DIVIDEND ON 55041.64 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,029.44 52 23
Report Title Bank Name Start Date End Date Portfolio
Account Transactions - Detail EXCHANGE BANK 1/1/2020 1/15/2025 Combined Portfolios Account# Settle Date Seq# Transaction Queue ID VFSUX Income 1/4/2021 DIVIDEND ON 55041.64 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,071.62 2/1/2021 DIVIDEND ON 55041.64 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $899.02 3/1/2021 DIVIDEND ON 55041.64 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $915.83 4/1/2021 DIVIDEND ON 55041.64 SHS VANGUARD SHORT-TERM INVESTMENT-G 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $852.08 5/3/2021 DIVIDEND ON 69222.793 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,074.96 1091001720 CLOVERDALE CITY 6/1/2021 DIVIDEND ON 69222.793 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,032.10 7/1/2021 DIVIDEND ON 69222.793 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $981.98 8/2/2021 DIVIDEND ON 69222.793 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,016.43 9/1/2021 DIVIDEND ON 69222.793 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,081.52 10/1/2021 DIVIDEND ON 69222.793 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,071.91 11/1/2021 DIVIDEND ON 69222.793 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,051.94 12/1/2021 DIVIDEND ON 69222.793 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,065.88 12/30/2021 LONG TERM CAPITAL GAINS DIVIDEND ON 69222.793 SHS VANGUARD 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,727.38 1/3/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,028.44 1091001720 CLOVERDALE CITY 2/1/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $932.03 3/1/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $995.26 4/1/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $975.98 5/2/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,089.72 6/1/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,107.43 7/1/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,174.50 8/1/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,193.93 9/1/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,202.66 10/3/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,261.84 11/1/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,288.67 12/2/2022 DIVIDEND ON 69476.267 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,376.79 1/6/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,462.65 1091001720 CLOVERDALE CITY 2/1/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,584.59 3/1/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,672.53 4/3/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,725.68 5/1/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,845.06 1091001720 CLOVERDALE CITY 6/1/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $1,945.40 7/3/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,046.40 8/1/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,094.12 9/1/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,149.69 10/2/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,170.20 11/1/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,238.00 12/1/2023 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,238.79 53 24
Report Title Bank Name Start Date End Date Portfolio
Account Transactions - Detail EXCHANGE BANK 1/1/2020 1/15/2025 Combined Portfolios Account# Settle Date Seq# Transaction Queue ID VFSUX Income 1/2/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,297.94 1091001720 CLOVERDALE CITY 2/1/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,353.24 3/1/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,435.35 4/1/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,509.45 5/1/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,552.17 6/3/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,650.35 7/1/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,691.24 8/1/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,754.05 9/3/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,784.39 1091001720 CLOVERDALE CITY 10/1/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,765.98 11/1/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,800.65 12/2/2024 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,770.91 1/2/2025 DIVIDEND ON 74481.272 SHS VANGUARD SHORT-TERM INVESTMENT- 922031836 VANGUARD SHORT-TERM INVESTMENT-GRADE ADM $2,804.41 DIVIDEND INCOME $136,194.56
CAPITAL GAIN/LOSS ($41,120.91)
NET $95,073.65
ESTIMATED 12-MONTH INCOME $31,877.98
54 25
6/2/2020 DIVIDEND ON 47004.608 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $74.73 7/1/2020 DIVIDEND ON 66306.079 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $68.13 8/3/2020 DIVIDEND ON 66306.079 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $66.64 9/1/2020 DIVIDEND ON 66306.079 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $742.02 10/1/2020 DIVIDEND ON 66306.079 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $478.06 11/2/2020 DIVIDEND ON 66306.079 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $259.26 12/1/2020 DIVIDEND ON 66306.079 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $212.13 12/30/2020 SHORT TERM CAPITAL GAINS DIVIDEND O 922031851 VANGUARD SHORT-TERM TREASURY ADM $8,639.68 12/30/2020 LONG TERM CAPITAL GAINS DIVIDEND ON 922031851 VANGUARD SHORT-TERM TREASURY ADM $1,704.07 1/4/2021 DIVIDEND ON 67266.502 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $216.60 2/1/2021 DIVIDEND ON 67266.502 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $180.34 1091001720 CLOVERDALE CITY 3/1/2021 DIVIDEND ON 67266.502 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $145.35 4/1/2021 DIVIDEND ON 67266.502 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $321.36 4/1/2021 LONG TERM CAPITAL GAINS DIVIDEND ON 922031851 VANGUARD SHORT-TERM TREASURY ADM $840.83 4/1/2021 SHORT TERM CAPITAL GAINS DIVIDEND O 922031851 VANGUARD SHORT-TERM TREASURY ADM $739.93 5/3/2021 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $566.67 6/1/2021 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $295.30 7/1/2021 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $303.64 8/2/2021 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $256.85 9/1/2021 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $123.93 10/1/2021 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $114.58 11/1/2021 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $124.01 12/1/2021 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $123.05 1/3/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $437.02 2/1/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $290.74 3/1/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $346.70 4/1/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $764.10 5/2/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $838.56 6/1/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $1,152.10 7/1/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $904.57 8/1/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $1,471.91 9/1/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $1,596.03 10/3/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $1,291.09 11/1/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $1,483.61 12/1/2022 DIVIDEND ON 67413.961 SHS VANGUARD 922031851 VANGUARD SHORT-TERM TREASURY ADM $1,663.56 Report Title Bank Name Start Date End Date Portfolio RunTime Account Transactions - Detail EXCHANGE BANK 1/1/2020 1/15/2025 Combined Portfolios JAN 15 2025 4:35 PM Account# Settle Date Seq# Transaction Queue ID Security 1091001720 CLOVERDALE CITY 1/1/2020 BEGINNING BALANCE VFIRX INCOME 55 26
1/3/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $1,781.16 2/1/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $1,872.02 3/1/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $1,791.82 4/3/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,467.97 5/1/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,337.96 1091001720 CLOVERDALE CITY 6/1/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,192.28 7/3/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,136.17 8/1/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,261.14 9/1/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,365.19 1091001720 CLOVERDALE CITY 10/2/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,312.68 11/1/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,429.41 12/1/2023 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,375.68 1/2/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,402.85 2/1/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,385.91 3/1/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,224.94 4/1/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,699.18 5/1/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,777.22 6/3/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,851.78 7/1/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,480.44 8/1/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,514.74 9/3/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,461.75 10/1/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,321.99 11/1/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,326.87 12/2/2024 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,276.52 1/2/2025 DIVIDEND ON 67413.961 SHS VANGUARD SHO 922031851 VANGUARD SHORT-TERM TREASURY ADM $2,344.08 DIVIDEND INCOME $87,228.90
CAPITAL GAIN/LOSS ($72,615.97)
NET $14,612.93
ESTIMATED 12-MONTH INCOME $29,662.14
56 27
1/5/2021 DIVIDEND ON 5514.706 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $46.88 2/2/2021 DIVIDEND ON 5514.706 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $68.65 3/2/2021 DIVIDEND ON 5514.706 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $60.04 4/5/2021 DIVIDEND ON 5514.706 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $65.69 4/13/2021 LONG TERM CAPITAL GAINS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $5.51 5/4/2021 DIVIDEND ON 5514.706 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $63.45 6/2/2021 DIVIDEND ON 5514.706 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $64.43 1091002300 CLOVERDALE CTY 2 7/2/2021 DIVIDEND ON 5514.706 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $62.38 8/3/2021 DIVIDEND ON 5514.706 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $63.83 9/2/2021 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $193.35 10/4/2021 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $203.10 11/2/2021 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $203.51 12/2/2021 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $197.17 1/4/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $201.98 2/2/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $202.81 3/2/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $176.79 4/4/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $210.53 5/3/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $210.82 6/2/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $218.96 7/5/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $211.95 8/2/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $217.32 9/2/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $230.03 10/4/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $221.46 11/2/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $233.95 12/2/2022 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $221.60 1/4/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $239.68 2/2/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $246.62 Report Title Bank Name End Date RunTime
Account Transactions - Detail EXCHANGE BANK 1/30/2025 JAN 30 2025 5:35 PM Account# Settle Date Transaction Security FTSCX Income
57 28
1091002300 CLOVERDALE CTY 2 3/2/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $226.80 4/4/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $255.80 5/2/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $255.55 6/2/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $265.70 7/5/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $258.13 8/2/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $267.18 9/5/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $276.14 10/3/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $274.39 11/2/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $296.59 12/4/2023 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $299.87 1/3/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $316.70 2/2/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $312.45 3/4/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $291.44 4/1/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $314.23 5/2/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $306.10 6/4/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $319.22 7/2/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $303.92 8/2/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $320.43 9/4/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $324.56 10/2/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $330.09 1091002300 CLOVERDALE CTY 2 11/4/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $343.02 12/3/2024 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $331.45 12/10/2024 SHORT TERM CAPITAL GAINS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $18.84 1/3/2025 DIVIDEND ON 18841.912 SHS 316061852 FIDELITY CALIFORNIA SHORT INTERMEDIATE TAX FREE BOND $350.36 Dividend Income $11,201.45
Capital Gain/Loss ($10,363.05)
Net $838.40
Estimated 12-Month Income $3,843.75
Report Title Bank Name End Date RunTime
Account Transactions - Detail EXCHANGE BANK 1/30/2025 JAN 30 2025 5:35 PM Account# Settle Date Transaction Security FTSCX Income
58 Market Overview
29 59
2024 Fourth Quarter Overview:

Positives
o The Federal Reserve has begun an easing cycle and has lowered the Federal Funds Rate by 100 basis points and expects two additional rate cuts for 2025 - as always, these projections are data dependent. • GDP growth has exceeded low expectations, and growth is expected to continue through 2025 o Optimism for a new administration; expectations for tax cuts, fewer regulations, and stimulative spending should support the economy.
o Productivity in the US labor productivity is accelerating and at the highest level since 2019. • Earnings for the S&P 500 companies reach another an all-time high of $233.30 in Q4 2024, a 9.25 percent increase over 2023.
• S&P 500 earnings estimates are $233 and $272 for 2024 and 2025 respectively, representing year over year growth rates of +9.0 percent and +16.7 percent. We believe that growth risk remains to the upside. • The economy has created 2.2MM new jobs in 2024; despite fears of a slowing jobs market in the late summer, the jobs market remains robust.

Neutral
• Earnings for the fourth quarter are estimated to be $61.12/shr. an increase of 3.30 percent from the third quarter and an increase of 13.4 percent from the year ago quarter. Margins fell by -0.5 percent from the previous quarter and were flat from one year ago.
o The U.S. unemployment rate is at 4.1 percent. While still near historical lows, unemployment has drifted higher since the low or 3.4 percent. While stabilizing now, this trend bears monitoring.

Challenges
• S&P 500 is trading at 22.7x 12-month forward earnings vs. 35-year average of 16.0x. Forward multiples have risen 15 percent over the last 12-months with the broad market rally. Continued multiple expansion will be challenging from here.
• Interest rates on the 10-year treasury has risen 100 basis points over the last three months. Higher long-term interest rates will act as a headwind for housing specifically and the economy generally. • Investors in long-term US Treasury debt are demanding a larger premium to because of the risk of increased federal deficits and continued treasury issuance.
• Corporate credit yields are rising along with the US Dollar, which should act as a headwind for further market gains.
o Policy uncertainty remains high, as details of the new administrations policies are not known. 30 60
2024 Asset Returns
*as of December 31, 2024
6 61
2024 Fixed Income Returns
*as of December 31, 2024
5 62
Inflation: U.S. Consumer Price Index – 2.7% US CPI
Core – 3.0% Fed Funds – 4.5%
*as of January 14, 2025
33 63
Inflation: U.S. Personal Consumption Expenditures
(PCE) – 2.4% US PCE Core – 2.8%
*as of January 14, 2025
34 64
US 10-year Treasury Yields highest since 2007
*as of January 14, 2025
35 65
Real Yields highest level since 2009
*as of January 14, 2025
36 66
Inflation Expectations: 10-year Breakeven
*as of January 14, 2025
37 67
Yield Curve: 2y-10y and 3m-10y Yield Curve
*as of January 30, 2024
38 68
US Corporate Credit: 3-year Total Return
*as of December 31, 2024
39 69
US Corporate Credit: Effective Yield
*as of June 24, 2024
40 70
US Corporate Credit: Effective Yield – Short Duration
*as of January 30, 2024
41 71
US Corporate Credit: Option Adjusted Spread
*as of January 30, 2024
42 72
US Corporate Credit: Option Adjusted Spread
*as of January 30, 2024
43 73
Market Prediction for Fed Funds Rate
*as of January 30, 2025
• Futures markets predicting no rate hikes in 2025; two 25-basis point cuts, the first in June, and again in October.
44 74
45 75
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date: February 12, 2025
Agenda Section:

New Business
Staff Contact:

Chris Parker, Chief of Police
Agenda Item Title:

Recommendation for the Procurement of New Mobile Data Terminals to replace old terminals and supply new ones for the newly purchased vehicles.
________________________________________________________________________________________ Recommended Council Action(s):

Adopt Resolution titled, “A Resolution of the City Council of the City of Cloverdale Authorizing Recommendation for the Procurement of New Mobile Data Terminals.” ________________________________________________________________________________________ Background:

As the Chief of Police, I am reaching out to highlight a critical need within our department regarding the replacement of outdated Mobile Data Terminals (MDCs). Traditionally utilized for in-vehicle processes, these devices have expanded their roles significantly. In an effort to consolidate our resources and maximize efficiency, MDCs are now utilized outside patrol vehicles in various operational contexts, including incident command and control.

MDCs are vital in managing a range of emergencies, from fires to law enforcement situations, bomb threats, and other critical incidents. They enable our officers to coordinate an incident command center effectively, ensuring that we can respond swiftly and efficiently in high-pressure scenarios.

Over the past several years, we have been gradually updating our MDCs while working within budget constraints. However, the five remaining outdated units present a number of challenges that impede our capabilities. These devices struggle to keep up with modern technology and are failing to operate in a number of ways including the touch screen not working, mousepad not functioning properly, wireless connection failing, dual authentication issues to name a few, which affect secure communication.

In addition to their use in emergency situations, our MDCs are essential for officers engaging in remote training and virtual court appearances via Zoom. Given the expanded applications of this technology, it is imperative that we finalize the replacement of our outdated units.

Procuring these five new MDCs and their associated equipment will not only complete the modernization of our fleet but also ensure that all officers are equipped with the tools necessary to perform their duties effectively, both in and out of their vehicles.

I respectfully urge the City Council to consider allocating the necessary funds for this essential upgrade. Your support will significantly enhance our department's operational efficiency and, in turn, our ability to serve the community effectively during critical incidents.

Getac S410 G5: The Getac S410 G5 is a rugged laptop designed for law enforcement, featuring a durable build that meets MIL-STD-810H standards and an IP53 rating for dust and water resistance. It offers high performance with the latest Intel Core processors, a 14-inch high-brightness display with anti-glare options, and a touchscreen capability for ease of use in various lighting conditions. Connectivity is robust, supporting multiple ports and optional 4G LTE for mobile data access. Security features include a fingerprint scanner and 76 City Council/Successor Agency Agenda Item Summary
January 8, 2025
Item No.

smart card reader, while its versatility is enhanced by customizable accessories and a long battery life suitable for extended field use. With integrated audio and video capabilities, the S410 G5 is adept for communication and coordination in demanding law enforcement environments. __________________________________________________________________________________ Summary:

The Cloverdale Police Department is requesting the City Council’s support for the replacement of five outdated Mobile Data Terminals (MDCs). Originally used solely for in-vehicle processes, MDCs have expanded their role to support incident command and control during emergencies, including fires, law enforcement situations, and bomb threats. They are also utilized for remote training and virtual court appearances via Zoom.

Despite gradual updates over the years due to budget constraints, the current outdated units pose operational challenges, including compatibility issues with FirstNet, which affects secure communications.

Replacing the five MDCs will finalize the department's modernization efforts and enhance overall efficiency, enabling officers to perform their duties effectively both in and out of patrol vehicles. The Department urges the Council to allocate the necessary funds for this critical upgrade. ___________________________________________________________________________ Options:
1) Authorize the City Manager to execute the Quote provided by Brite for MDC’s and the accessories identified
2) Deny the purchase and or recommend alternative
________________________________________________________________________________________ Subcommittee Recommendation:

Reviewed at the Administration Subcommittee on February 11, 2025 ________________________________________________________________________________________ Budget/Financial Impact:

The plan to replace five MDCs will cost a total of $20,448.40. A 10% contingency will be added to cover unforeseen changes such as shipping and handling costs. This expense will be divided between two funding sources:

The Public Safety Impact Fee (510-00-999-49999-000) will contribute $11,781.63, leaving its balance at $0.

This aligns with the requirement to fully deplete this account, as Public Safety Impact fees have been reallocated to Public Facility Impact fees.

The Assigned Fund Balance for Vehicle Replacement (100-00-000-25310-011) will provide $8,666.77, leaving a remaining balance of $275.548.33 in this account. ________________________________________________________________________________________ Attachments:

1. Resolution

2. Brite Quote #010217 v1

3. Budget Amendment Form
77 Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount
100 00.999 11,781.63
100 00.000 8,666.77
REVENUE TOTAL 20,448.40

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
510 00.999 11,781.63
100 30.302 20,448.40
EXPENDITURE TOTAL 32,230.03

PURPOSE
the cost of MDCs
Date Date
Date Entered by Date
Prepared By
Susie Holmes
Department Head Finance Director
Date Prepared
January 29, 2025
Account Description Account No.

Police Department
Transfer In
Account No.
39999.000
25310.011
Transfer Out
Requesting Department
Account Description
City Manager
Assigned Fund Vehicle Replacement
Small Tools&Equip
49999.000
43120.000
Transfer funds from Public Safety Impact Fees and Assigned Fund Balance to cover X:\Subcommittees\Active Subcommittees\Adminstration\2_11_25\Police MDC Purchase\Budget Amendment Form 78 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. 0xx-2025
Recommendation for the Procurement of New Mobile Data Terminals A Resolution Recommending the Purchase of New Mobile Data Terminals (MDCs) for the Cloverdale Police Department Patrol Vehicles
WHEREAS, the Cloverdale Police Department relies heavily on Mobile Data Terminals (MDCs) to perform essential duties, including accessing real-time dispatch information, participating in training, and conducting virtual court appearances; and
WHEREAS five of the existing MDCs in use by the Cloverdale Police Department have become outdated, resulting in performance issues, security vulnerabilities, and an overall decline in operational efficiency; and
WHEREAS, the phased approach to upgrading these terminals over several years, due to budgetary constraints, has proven necessary to ensure fiscal responsibility while addressing the urgent need for technological improvements; and
WHEREAS, the completion of this upgrade with the purchase of the remaining five new MDCs will enhance the department's efficiency, reliability, and ability to serve the community effectively with modern tools; and
WHEREAS, investment in these new MDCs is crucial to maintaining operational excellence and supporting the department's commitment to public safety and effective policing; NOW, THEREFORE, BE IT RESOLVED by the City Council of Cloverdale that:

The City of Cloverdale recommends and supports the immediate procurement of five new Mobile Data Terminals (Getac S410G5 MDCs) for the Cloverdale Police Department by approving the quote provided by Brite (Attachment #2).

The City Manager and appropriate city officials are hereby authorized and directed to take all actions necessary to facilitate the acquisition of the new MDCs.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the February 12th, of 2025, by the following roll call vote:

AYES: (0)
NOES: (0)
ABSTAIN: (0)
ABSENT: (0)
None
APPROVED: ATTEST:
______________________________ __________________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Attachment #2 Brite Quote #010217 v1
79