Cloverdale City Council
February 26, 2025

City Council Meeting Minutes - February 26, 2025 - Page 1 of 5 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 26, 2025
CLOSED SESSION - 5 PM

CLOVERDALE CITY HALL
124 N. CLOVERDALE BLVD, CLOVERDALE, CA, 95425
OPEN SESSION - 6 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
CLOSED SESSION - 5 PM

1. OPENING CLOSED SESSION

1.A Call to Order
Todd Lands called the meeting to order at 5 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None.

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

3.A CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION Initiation of Litigation - One (1) Case
Pursuant to Government Code Section 54956.8
Item was received and filed.

City Council Meeting Minutes - February 26, 2025 - Page 2 of 5 OPEN SESSION - 6 PM
Council chambers experienced catastrophic A/V technical issues. The Livestream was unavailable and a backup campera was utilized to film the meeting. Some of the minutes are unavailable due to the camera issues.

A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance
A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None.

A.4. Report Out on Closed Session
None.

A.5 Conflict of Interest Declaration
None.

A.6 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
B.1 Verbal Comments
None.

B.2 Written Comments
None.

C. PROCLAMATIONS
C.1 Proclamation - Black History Month
Councilmember Morgenstern read the Proclamation.

La Reva Myles accepted the proclamation and addressed the Council D. STUDENT LIAISON REPORT
Liaison Gallego reported.

E. PRESENTATIONS
E.1 Ceremonial Oath of Office and Councilmember Introduction - Andrés Marquez City Council Meeting Minutes - February 26, 2025 - Page 3 of 5 Councilmember Marquez was appointed by City Council to fill the Council Vacancy at their February 12, 2025 meeting. Councilmember Marquez was officially sworn into office on February 20, 2025. This action is ceremonial.

City Clerk Maloney conducted a ceremonial oath of office Councilmember Marquez addressed the Council and members of the public.

F. CONSENT CALENDAR
Councilmember Marquez requested the removal of item F.2 due a conflict of interest.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt items F.1.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None

Absent: (0) None
F.1 Consider approving a Resolution authorizing the Public works director to enter into a professional services agreement with C&S Companies for engineering services as need for the City of Cloverdale Municipal Airport FY25-30 ACIP ACTION: RESOLUTION APPROVED
RESOLUTION NO. 009-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH C&S COMPANIES

TO PROVIDE ENGINEERING SERVICES FOR THE CITY OF CLOVERDALE MUNICIPAL AIRPORT FY2025-2030 AIRPORT CAPITAL IMPROVEMENT PROGRAM (ACIP) PROJECTS AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE SAID AGREEMENT.

Mayor Lands returned to item F.2.

F.2 Consider approving a Resolution amending the Fiscal Year 2024-25 budget to reflect previously approved and increased expenses.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:

RESOLUTION NO. 010-2025 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO INCREASE ALLOCATIONS FOR

EMPLOYEE BENEFIT BUY-OUTS, RECRUITMENT AND HIRING EXPENDITURES,

CONTRIBUTIONS TO THE CLOVERDALE CHAMBER OF COMMERCE AND CLOVERDALE ARTS

ALLIANCE, AND VARIOUS PARK INFRASTRUCTURE PROJECTS
The motion carried by the following vote:

City Council Meeting Minutes - February 26, 2025 - Page 4 of 5 Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern No: (0) None
Abstain: (1) Marquez

Absent: (0) None
G. PUBLIC HEARINGS
None.

H. NEW BUSINESS
H.1 Addition of one Water Operator in Training position to the Water Department City Manager Thompson reported.

A motion was made by Councilmember Laskey, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:

RESOLUTION NO. 011-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING THE ADDITION OF ONE WATER OPERATOR IN TRAINING POSITION

TO THE WATER DEPARTMENT AND AUTHORIZING THE RECRUITMENT OF A WATER

OPERATOR IN TRAINING
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None

Absent: (0) None
H.2 Review the previously approved Subcommittee, Joint Committee, and Regional Board/Council appointments for the 2025 calendar year
City Manager Thompson reported.

The City Council discussed and provided direction on the reassignment of Subcommittee, Joint Committee, and Regional Board/Council appointments to account for the recent assignment of Councilmember Marquez.

City Attorney Mog provided clarification.

I. SUBCOMMITTEE REPORTS
None.

Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

J. COUNCILMEMBER REPORTS
Councilmembers Marquez and Morgenstern reported.

City Council Meeting Minutes - February 26, 2025 - Page 5 of 5 K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

L. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported on the upcoming State of the City meeting.

M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Mayor Lands introduced a Potter Valley Project Town Hall, and the City Council agreed.

Council provided direction to Staff for a Special Meeting on March 20, 2025.

N. ADJOURNMENT
Mayor Lands adjourned the meeting at 6:29 p.m. to the next regular meeting of the Cloverdale City Council scheduled for March 12, 2025.

APPROVED ON: April 9, 2025
_____________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.

Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online: Zoom: www.zoom.us/join Meeting ID: 823 1668 4527 | Youtube:cloverdale.net/youtube CLOSED SESSION - 5 PM

1. OPENING CLOSED SESSION

1.A Call to Order

1.B Roll Call

1.C Closed Session Agenda Review (Changes and/or Deletions)

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

Prior to recessing to Closed Session, the Public may speak on Closed Session Items.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

3.A CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation - One (1) Case
Pursuant to Government Code Section 54956.8
AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 26, 2025
CLOSED SESSION - 5 PM

CLOVERDALE CITY HALL
124 N. CLOVERDALE BLVD, CLOVERDALE, CA, 95425
OPEN SESSION - 6 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 OPEN SESSION - 6 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4. Report Out on Closed Session
A.5 Conflict of Interest Declaration
A.6 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
B.1 Verbal Comments
Any person wishing to speak in person on an item not listed on the agenda may do so at this time.

Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are allotted to each speaker.

B.2 Written Comments
Public written communications sent to Council on items not listed on the agenda may be discussed at this time. Written communications to be discussed will be listed below, if any.

C. PROCLAMATIONS
C.1 Proclamation - Black History Month
D. STUDENT LIAISON REPORT
Liaison Saito or Liaison Gallego
E. PRESENTATIONS
E.1 Ceremonial Oath of Office and Councilmember Introduction - Andrés Marquez Councilmember Marquez was appointed by City Council to fill the Council Vacancy at their February 12, 2025 meeting. Councilmember Marquez was officially sworn into office on February 20, 2025.

This action is ceremonial.

Recommended Action(s):

City Clerk Maloney conduct ceremonial oath of office, and allow Councilmember Marquez to address the Council and members of the public.

Proclamation - Black History Month
Oath of Office - Signed
2 F. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one acDon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

F.1 Consider approving a Resolution authorizing the Public works director to enter into a professional services agreement with C&S Companies for engineering services as need for the City of Cloverdale Municipal Airport FY25-30 ACIP
Recommended Action(s):

Adopt a Resolution Entitled, “Resolution of the City Council of the City of Cloverdale Approving a Professional Services Agreement with C&S Companies to provide engineering services for the City of Cloverdale Municipal Airport FY2025-2030 Airport Capital Improvement Program (ACIP) Projects and Authorizing the Public Works Director to execute said agreement." F.2 Consider approving a Resolution amending the Fiscal Year 2024-25 budget to reflect previously approved and increased expenses.

Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Budget Amendment to Increase Allocations for Employee Benefit Buy-Outs, Recruitment and Hiring Expenditures, Contributions to the Cloverdale Chamber of Commerce and Cloverdale Arts Alliance, and Various Park Infrastructure Projects."
G. PUBLIC HEARINGS
None.

H. NEW BUSINESS
H.1 Addition of one Water Operator in Training position to the Water Department Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving the Addition of one Water Operator in Training position to the Water Department and Authorizing the Recruitment of a Water Operator in Training.”
H.2 Review the previously approved Subcommittee, Joint Committee, and Regional Board/Council appointments for the 2025 calendar year
Recommended Action(s):

Provide direction on the reassignment of Subcommittee, Joint Committee, and Regional Agenda Report
Attachment 1 - Resolution C&S
Attachment 2 - Exhibit A - Cover Sheet
Attachment 3 - Exhibit B - PSA
Agenda Report
Attachment 2 - Resolution
Attachment 3 - Exhibit A - Budget Amendment Form
Attachment 4 - Benefits Buy Out breakdown
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Budget Amendment Form
3 Board/Council appointments to account for the recent assignment of Councilmember Marquez.

I. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

J. COUNCILMEMBER REPORTS
Councilmembers may provide verbal informational reports and updates on their assigned regional boards, committees, and community activities.

K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

L. CITY MANAGER/CITY ATTORNEY REPORTS
Staff may provide written and or verbal informational reports.

M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Agenda items for future Council and or Council SubcommiKee meeDngs must be brought up and assigned at this time.

N. ADJOURNMENT
To the next regular meeting of the Cloverdale City Council scheduled for March 12, 2025.

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to quesDons or enter into dialogue with commenters. Comments may also be submiKed prior t o [email protected]. by 12 p.m. the day of the meeDng. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.

SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliDes Act and Title VI, if you need special assistance to parDcipate in this meeDng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoDficaDon at least 72 hours prior to the meeDng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB 2449: Councilmembers parDcipate in person or teleconference methods consistent with tradiDonal provisions of the Brown Act,Government Code § 54953(b), unless the meeDng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in opDon, the meeDng will conDnue unless it is being held pursuant to the provisions of Assembly Bill 2449.

AB 343: Any wriDngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecDon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.

WAIVER WARNING: If you challenge decisions/direcDons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriKen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

Agenda Report
Attachment 1 - Resolution
4 AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.

Date posted: February 20, 2025 | Time posted: 4:30 p.m. | City Clerk Signature: s/Mike Maloney CLOVERDALE UPDATES:

Interested in receiving useful informaDon and updates regarding City events, iniDaDves, and acDviDes? Follow the City on Facebook and Instagram (@cityofcloverdale), and subscribe to our newsletter at www.cloverdale.net/newsletter 5 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE DECLARING FEBRUARY 2025 BLACK HISTORY MONTH IN CLOVERDALE WHEREAS, Black History Month is an annual celebration of achievements by African Americans and a time for recognizing their central role in U.S. history; and
WHEREAS, During Black History Month, we celebrate the many achievements and contributions made by African Americans to our economic, cultural, spiritual, and political development; and WHEREAS, Black History Month grew out of the establishment, in 1926, of Negro History Week by Carter G.

Woodson and the Association for the Study of African American Life and History, an organization dedicated to researching and promoting achievements by Black Americans and other peoples of African descent; and WHEREAS, the Association for the Study of African American Life and History (ASALH) sponsored a national Negro History week in 1926, choosing the second week of February to coincide with the birthdays of Abraham Lincoln and Frederick Douglass. The event inspired schools and communities nationwide to organize local celebrations, establish history clubs and host performances and lectures becoming a month-long celebration in 1976; and WHEREAS, Black History Month honors the contributions of Black Americans to U.S. history including Madam C.J.

Walker, who was the first U.S. woman to become a self-made millionaire; George Washington Carver, who derived nearly 300 products from the peanut; Rosa Parks, who sparked the Montgomery Bus Boycott and galvanized the civil rights movement; and Shirley Chisholm, the first Black American woman elected to the U.S.

House of Representatives; and
WHEREAS, the observance of Black History Month calls our attention to the continued need to battle racism and build a society that lives up to its democratic ideals; and WHEREAS, the City of Cloverdale continues to work toward becoming an inclusive community in which all citizens—past, present, and future—are respected and recognized for their contributions to our community; and WHEREAS, the City of Cloverdale is proud to honor the history and contributions of Black Americans in our community, throughout our state, and nation.

NOW, THEREFORE, BE IT PROCLAIMED that I Todd Lands, do hereby declare February 2025 as Black History Month in Cloverdale, and encourages all citizens to recognize, celebrate and honor the rich and diverse contributions by Black Americans to Cloverdale.

Dated: February 15, 2025
SO ORDERED:
_____________________________
Todd Lands, Mayor
6 7
City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

F.1
February 26, 2025
Agenda Section:

Consent
Staff Contact:

Derrick Montanye, Public Works Director
Agenda Item Title:

Consider authorizing the Public works director to enter into a professional services agreement with C&S Companies for engineering services as need for the City of Cloverdale Municipal Airport FY25-30 ACIP Recommended Council Action(s):

Adopt a Resolution Entitled, “Resolution of the City Council of the City of Cloverdale Approving a Professional Services Agreement with C&S Companies to provide engineering services for the City of Cloverdale Municipal Airport FY2025-2030 Airport Capital Improvement Program (ACIP) Projects and Authorizing the Public Works Director to execute said agreement.
________________________________________________________________________________________ Background:

During the December 11, 2024 City of Cloverdale City Councel Meetin the City Councel Chose to accept the proposal provided by C&S Companies to provide engineering services required for the City of Cloverdale Municipal Airport FY25-30 ACIP Projects.
________________________________________________________________________________________ Summary:

As part of our ongoing commitment to enhancing Cloverdale’s infrastructure, the Public Works Department is leading a series of critical upgrades at Cloverdale Municipal Airport. These projects, funded primarily through FAA entitlement grants, will improve safety, operational efficiency, and prepare the airport for future expansion. To ensure top-quality design and execution, the City has selected C&S Companies—a comprehensive engineering, design, and construction firm trusted by clients nationwide—to perform engineering services for these improvements.

Ther Profesional Services agement will cover engineering costs for the FY20-30 ACIP projects and will be effective until June 30, 2031
ACIP Projects (FY2025-2030):
• Infield Area Drainage Improvements (2025-2027) – Addressing drainage issues to enhance safety and long-term maintenance.
• Precision Approach Path Indicator (PAPI) & Runway End Identifier Lights (2026) – Upgrading navigation aids to improve visibility and pilot safety. • Wildlife Hazard Assessment (2027) – Identifying and mitigating risks from local wildlife to ensure safe airport operations.
• Apron Pavement Reconstruction & Lighting (2028-2030) – Enhancing aircraft parking areas and lighting to accommodate more traffic and improve security. • Perimeter Fencing & Security Upgrades (2028) – Strengthening airport security with new fencing and access controls.
8 City Council/Successor Agency Agenda Item Summary

________________________________________________________________________________________ Options:

1. Authorize the Public Works Director to enter into a Professional service agreement

2. Provide Staff alternate direction
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

The City of Cloverdale Municipal airport AACIP Projects are Grant and FAA Entitlement funded, City of cloverdale is responsible for a project match of 5% on each project. The Airport budget 670 has a budgeted $240,000 in entitlement funds to cover cost of the PSA. ________________________________________________________________________________________ Attachments:

1. Resolution

2. Draft Profesional services agreement

3. Municipal Airport FY25-30 ACIP
9 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH C&S COMPANIES TO PROVIDE ENGINEERING SERVICES FOR THE CITY OF CLOVERDALE MUNICIPAL AIRPORT FY2025- 2030 AIRPORT CAPITAL IMPROVEMENT PROGRAM (ACIP) PROJECTS AND AUTHORIZING

THE PUBLIC WORKS DIRECTOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City of Cloverdale Public Works Department is responsible for maintaining and improving infrastructure at Cloverdale Municipal Airport; and WHEREAS, the City requires professional engineering services to support the planning, design, and implementation of the FY2025-2030 Airport Capital Improvement Program (ACIP) projects; and WHEREAS, C&S Companies is a qualified firm with expertise in airport engineering, design, and construction services; and
WHEREAS, during the December 11, 2024, City Council meeting, the City Council selected C&S Companies to provide the necessary engineering services for the Cloverdale Municipal Airport ACIP projects; and
WHEREAS, the professional services agreement will cover engineering costs for the FY2025-2030 ACIP projects and will be effective until June 30, 2031; and WHEREAS, the City of Cloverdale Municipal Airport ACIP projects are funded primarily through FAA Entitlement Grants, with the City responsible for a 5% local match on each project; and WHEREAS, the City’s Airport Budget (Fund 670) has allocated $240,000 in entitlement funds to cover the costs associated with the professional services agreement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves a Professional Services Agreement with C&S Companies to provide engineering services for the Cloverdale Municipal Airport FY2025-2030 ACIP projects and authorizes the Public Works Director to execute said agreement on behalf of the City.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 26 day of February, 2025 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
10 APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A - FAA ACIP Cover Sheet
Exhibit B - Draft PSA
11 FY and Fund Type Project Description
(include phase)
Delivery
Method
(CMGC/DBB/ DB)
Expected
BID Date Total Project Cost
AIP
Entitlement
Amount available
AIP
Discretionary Amount
requested
AIG Amount
available
Federal Share
Grant Total Local Share
Start
Date
Completion
Date Environmental
2025 AIP Project Infield Area Drainage Improvements (Environmental Study) ----- ----- $250,000 $750,000 $0 $0 $237,500 $12,500 Jun 2025 Dec 2026 ----- $250,000 $750,000 $0 $0 $237,500 $12,500
2025 AIG Project No Projects, Entitlement Carryover Year ----- ----- ----- ----- ----- $411,044 ----- ----- ----- ----- ----- $0 $0 $0 $411,044 $0 $0 $250,000 $750,000 $0 $411,044 $237,500 $12,500
2026 AIP Project Infield Area Drainage Improvements (Design) ----- ----- $200,000 $662,500 $0 $0 $180,000 $20,000 Jun 2026 Dec 2027 EA or CATEX 2025 $200,000 $662,500 $0 $0 $180,000 $20,000
2026 AIG Project
Precision Approach Path Indicator (PAPI) for Runway 32 Replacement and REILs (Construction) DBB Mar 2026 $250,000 $0 $0 $524,044 $225,000 $25,000 Jun 2026 Dec 2027 CATEX 2023 $250,000 $0 $0 $524,044 $225,000 $25,000
$450,000 $662,500 $0 $524,044 $405,000 $45,000
2027 AIP Project Infield Area Drainage Improvements (Construction) DBB Mar 2027 $475,000 $632,500 $0 $0 $427,500 $47,500 Jun 2027 Dec 2028 EA or CATEX 2025 $475,000 $632,500 $0 $0 $427,500 $47,500
2027 AIG Project Wildlife Hazard Assessment ----- ----- $150,000 $0 $0 $299,044 $135,000 $15,000 Jun 2027 Dec 2028 ----- $150,000 $0 $0 $299,044 $135,000 $15,000
$625,000 $632,500 $0 $299,044 $562,500 $62,500
2028 AIP Project Apron Pavement Reconstruction and Apron Lighting (Design) ----- ----- $220,000 $355,000 $0 $0 $198,000 $22,000 Jun 2028 Dec 2029 CATEX 2027 $220,000 $355,000 $0 $0 $198,000 $22,000
2028 AIG Project Perimeter Fencing and Card Access Gate for Security (Design) ----- ----- $190,000 $0 $0 $164,044 $171,000 $19,000 Jun 2028 Dec 2029 CATEX 2027 $190,000 $0 $0 $164,044 $171,000 $19,000
$410,000 $355,000 $0 $164,044 $369,000 $41,000
ACIP Proposed Funding & Sequence Summary
Proposed ACIP Funding Summary (2026-2030)
2025 AIG Subtotal
2026 Subtotal AIP
2025 Application2026 Application
2025 TOTAL:

Airport: CLOVERDALE MUNICIPAL AIRPORT (O60)Federal Entity Identifier: 3-06-0045 2025 Subtotal AIP
2026 AIG Subtotal
2027 Subtotal AIP
2027 AIG Subtotal
2028 Subtotal AIP
2027 TOTAL:2026 TOTAL:
2027 Application2028 Application
2028 AIG Subtotal
2028 TOTAL:
12 FY and Fund Type Project Description
(include phase)
Delivery
Method
(CMGC/DBB/ DB)
Expected
BID Date Total Project Cost
AIP
Entitlement
Amount available
AIP
Discretionary Amount
requested
AIG Amount
available
Federal Share
Grant Total Local Share
Start
Date
Completion
Date Environmental
ACIP Proposed Funding & Sequence Summary
Proposed ACIP Funding Summary (2026-2030)
2025 Application
Airport: CLOVERDALE MUNICIPAL AIRPORT (O60)Federal Entity Identifier: 3-06-0045 2029 AIP Project Apron Pavement Reconstruction (Construction) DBB Mar 2029 $500,000 $486,000 $0 $0 $450,000 $50,000 Jun 2029 Dec 2030 CATEX 2027 $500,000 $486,000 $0 $0 $450,000 $50,000
$500,000 $486,000 $0 $0 $450,000 $50,000
2030 AIP Project Apron Lighting (Construction) DBB Mar 2030 $100,000 $186,000 $0 $0 $90,000 $10,000 Jun 2030 Dec 2031 CATEX 2027 $100,000 $186,000 $0 $0 $90,000 $10,000
$100,000 $186,000 $0 $0 $90,000 $10,000
$2,335,000 ----- $0 ----- $2,114,000 $221,000
Received Accrued Spent Remaining
Received
(Entitlement) Accrued (Entitlement)
Project Costs
(Total)
Remaining
Entitlements
Required
(Discretionary)
2022 $159,000 $159,000 $0 $159,000 $150,000 $450,000 $0 $450,000 $02023 $113,000 $272,000 $81,956 $190,044 $150,000 $600,000 $0 $600,000 $02024 $113,000 $303,044 $0 $303,044 $150,000 $750,000 $0 $750,000 $02025 $108,000 $411,044 $0 $411,044 $150,000 $750,000 $237,500 $512,500 $02026 $108,000 * $524,044 $225,000 $299,044 $150,000 $662,500 $180,000 $482,500 $02027 ----- $299,044 $135,000 $164,044 $150,000 $632,500 $427,500 $205,000 $02028 ----- $164,044 $171,000 -$6,956 $150,000 $355,000 $198,000 $157,000 $02029 ----- ----- ----- ----- $150,000 $307,000 $450,000 $0 $143,0002030 ----- ----- ----- ----- $150,000 $150,000 $90,000 $60,000 $0 * Assumed BIL funding the City will receive for the fiscal year.

BIL AIG SUMMARY AIP SUMMARY
2029 TOTAL:
2029 Subtotal AIP
2030 TOTAL:

FY2025 - FY2030 TOTAL:
2030 Subtotal AIP
2030 Application2029 Application
13 1

CITY OF CLOVERDALE

PROFESSIONAL SERVICES AGREEMENT
WITH
C&S Companies
For Engineering services as needed for projects in the City of Cloverdale Municipal airport ACIP
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into and effective as of by and between the City of Cloverdale, a municipal corporation (“City”) and C&S Companies (“Consultant”) (collectively, the “Parties”).

WHEREAS, the Parties enter into this Agreement for the purpose of Consultant providing professional services to City under the terms and conditions set forth herein.

THEREFORE, in consideration of the mutual covenants contained in this Agreement, the Parties agree as follows:

1. Services. Consultant shall provide the professional services as described in and in accordance with the schedule set forth in Exhibit A, attached hereto and incorporated herein (“Services”).

2. Compensation.

A. For the full performance of the Services described in Exhibit A hereto City shall compensate Consultant on a time-and-materials basis at the compensation rates specified in Consultant’s Services Rate Schedule included in Exhibit A; provided, however, that total compensation for the full performance by Consultant of the Services shall not exceed Two Hundred Forty thousand dollars ($240,000), said amount being referred to herein as the “not-to-exceed” amount.

B. Consultant shall submit detailed monthly invoices reflecting all services performed during the preceding month, and including a revised schedule for performance and additional documentation requested by City, as applicable.

C. Consultant shall be compensated for services in addition to those described in Exhibit A, only if Consultant and City execute a written amendment to this Agreement describing the additional services to be performed and the compensation to be paid for such services. In no case shall the total compensation under this Agreement exceed the “not-toexceed” amount specified in Paragraph A, above, without prior written authorization of the City Manager.

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D. City’s obligation to pay compensation to Consultant as provided herein is contingent upon Consultant’s performance of the Services pursuant to the terms and conditions of this Agreement and any amendments thereto.

Notwithstanding any other provision herein, Consultant shall not be paid any compensation until Consultant has complied with the City's Business License requirements.

3. Term. The term of this Agreement commences on the Effective Date, and terminates on June 30th 2030 unless sooner terminated in accordance with Section 4. Upon termination, any and all of City’s documents or materials provided to Consultant and any and all of the documents or materials prepared for City or relating to the performance of the Services, shall be delivered to the City as soon as possible, but not later than fourteen (14) days after termination of the Agreement.

4. Termination. City may terminate this Agreement without cause upon ten (10) days’ written notice. City may immediately terminate or suspend this Agreement for cause. Cause for immediate termination or suspension shall include, but not be limited to, any breach of this Agreement by Consultant or Consultant’s bankruptcy or insolvency. Upon receipt of notice of termination or suspension for cause, Consultant shall immediately stop all work in progress under this Agreement. In the event of early termination of this Agreement by City, Consultant shall be entitled to payment for all Services performed to the date of termination to the extent such Services were performed to the satisfaction of City in accordance with the terms and conditions of this Agreement. If City terminates this Agreement for cause, Consultant shall be liable to City for any excess cost City incurs for completion of the Services.

5. Consultant’s Representation; Independent Contractor. Consultant represents that Consultant possesses distinct skills in performing the Services. City has relied upon said representation as a material inducement to enter into this Agreement. Consultant shall, therefore, provide properly skilled and technical personnel to perform all Services under this Agreement. It is expressly understood that Consultant, its agents and employees shall act in an independent capacity and as an independent contractor and not as officers, employees or agents of City. This Agreement shall not be construed as an agreement for employment.

6. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment that may be required for furnishing Services pursuant to this Agreement. City shall furnish to Consultant no facilities or equipment, unless the City otherwise agrees in writing to provide the same.

7. Licenses, Permits, Etc. Consultant shall, at Consultant’s sole cost and expense, keep in effect and require its subcontractors, if any, to keep in effect at all times Draft
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during the term of this Agreement any licenses, permits or other such approvals which are legally required for performing the Services.

8. Time. Consultant shall devote such time to the performance of the Services as may be reasonably necessary for satisfactory performance of Consultant’s obligations pursuant to this Agreement.

9. Inspection. Consultant shall provide the City every reasonable opportunity to ascertain that the Services are being performed in accordance with the requirements and intentions of this Agreement. All work done and materials furnished, if any, shall be subject to inspection and approval by the City. The inspection of such work shall not relieve Consultant of any of its obligations pursuant to this Agreement.

10. Progress Reports. Upon the City’s request, Consultant shall provide, in a form acceptable to City, written progress reports of all oral and written observations, opinions, recommendations, analyses, progress and conclusions related to Consultant’s performance of the Services.

11. Confidentiality. In the course of providing services for City, Consultant may have access to trade secrets and confidential information, disclosure of which is protected or limited by law. Consultant shall not directly or indirectly disclose or use any such confidential information, except as required for the performance of the Services.

12. Conflict of Interest. Consultant represents that it presently has no interest, and covenants that it shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services hereunder. Consultant further covenants that, in the performance of this Agreement, it shall not employ any subcontractor or person having such a conflict of interest. Consultant represents that no one who has or will have any financial interest under the Agreement is an officer or employee of City. If such conflict of interest arises during this Agreement or any extension, Consultant will immediately advise City and City may, at its sole discretion, immediately terminate this Agreement.

13. Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

14. Standard of Performance. Consultant shall perform all the Services in a manner consistent with the standards of Consultant’s profession or, if no such professional standard, in a manner consistent with the standards applicable to said Consultant or type of work. All instruments of service of whatsoever nature, which Consultant delivers to City pursuant to this Agreement, shall be prepared to Draft
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comply and conform to the standards of Consultant’s type of work. All such instruments of service shall become the sole and exclusive property of City upon delivery of the same.

15. Assignment/Transfer. Consultant shall make no assignment or transfer in whole or in part of this Agreement shall be made without the prior written consent of City.

16. Subcontractors. Consultant shall directly perform all Services, and shall not subcontract any portion of performance of the Services without the prior written consent of the City. Any such subcontractors shall be required to comply, to the full extent applicable, with the terms and conditions of this Agreement. Upon execution of this Agreement, Consultant shall furnish a separate schedule of names and addresses of subcontractors, if any, and shall notify City in advance if changes in subcontractors occur.

17. Statement of Economic Interests. The City may determine that the Consultant must file a Form 700, Statement of Economic Interests, as required by the City’s Conflict of Interest Code. If such is the case, the City Clerk's office will provide the Consultant with form and Consultant shall file form with the City Clerk’s office. Said filing shall include an Assuming Office Statement within thirty (30) days of execution of this contract, annual statements on or before April 1 of each year, and a Leaving Office Statement within thirty (30) days after termination of this Agreement or any extensions thereto.

18. Internal Revenue Service Form W-9. The City may determine that the Consultant must file an Internal Revenue Service Form W-9, Request for Taxpayer Identification Number and Certification, as required by the City to comply with regulations of the United States Department of the Treasury. If such is the case, the Administrative Services Department shall provide the Consultant with the required form. Consultant shall complete and file the form with the City before any payment for Services under this Agreement is rendered.

19. Business License. Consultant shall file and require all its sub consultants to file, a Business License Application as required by the City and shall pay or cause to be paid the business license fee(s) before any payment for Services under this Agreement is rendered.

20. Compliance With All Laws. Consultant and any subcontractors shall fully comply with all applicable local, state and federal rules, laws, regulations and ordinances pertaining to performance of the Services required hereunder, including the Americans with Disabilities Act and any copyright, patent or trademark law. To the extent that any other government agency or entity provides compensation for any Services, Consultant shall comply with all rules and regulations applicable to such fiscal assistance. Consultant’s failure to comply with any law(s) or regulations(s) applicable to the performance of the Services Draft
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hereunder shall, at the discretion of the City, be deemed to constitute a breach of contract.

Such laws include, but are not limited to, the California Prevailing Wage Law, California Labor Code section 1720 et seq. Because the services described in Exhibit A include “work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work,” the services constitute a public works within the definition of section 1720(a)(1) of the California Labor Code. Therefore, the services described in Exhibit A shall be performed in accordance with all applicable requirements of the California Prevailing Wage Law including, but not limited to, all applicable requirements contained in Exhibit B, which is attached to and made a part of this Agreement.

To the extent that any other government agency or entity provides compensation for any services, consultant shall comply with all rules and regulations applicable to such fiscal assistance.

21. Discrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, creed, color, national origin, ancestry, gender, sexual orientation, age or physical or mental disability in violation of any applicable law.

22. Notice. Except as otherwise specified in this Agreement, all notices to be sent pursuant to this Agreement shall be made in writing, and sent to the Parties at their respective addresses specified below or to such other address as a Party may designate by written notice delivered to the other Party in accordance with this Section. All such notices shall be sent by:

A. Personal delivery, in which case notice is effective upon delivery; B. Certified or registered mail, return receipt requested, in which case notice shall be deemed delivered on receipt if delivery is confirmed by a return receipt;
C. Nationally recognized overnight courier, with charges prepaid or charged to the sender’s account, in which case notice is effective on delivery if delivery is confirmed by the delivery service;
D. Facsimile transmission, in which case notice shall be deemed delivered upon transmittal, provided that (a) a duplicate copy of the notice is promptly delivered by first-class or certified mail or by overnight delivery, or (b) a transmission report is generated reflecting the accurate transmission thereof. Any notice given by facsimile shall be considered to have been received on the next business day if it is received after 5:00 p.m. recipient’s time or on a non-business day; or
E. Email, deemed delivered upon transmittal.

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City: Department Head
City of Cloverdale
124 N Cloverdale Blvd
Cloverdale, CA 95425
(707) 894-Phone
email
Consultant: Consultant Name
Consultant Address/Phone/Email

23. Ownership of Documents. All original papers, documents or computer material on disk or microfilm, and copies thereof, produced as a result of this Agreement (collectively "Project Documents"), shall be the property of the City and may not be used by Consultant without the written consent of City. Consultant shall provide documents in electronic form in a format required by the City. Copies of such documents or papers shall not be disclosed to others without the written consent of the City Manager or his/her designated representative. City agrees to indemnify and hold Consultant harmless for claims resulting from City's alteration for another City project, of said Project Documents. Consultant may keep a copy of such Project Documents for its records.

24. Internet-Ready Deliverables. If applicable to this Agreement, each contract deliverable shall be delivered as a data file suitable for publication on the Internet.

The following specifications define the formats that satisfy this requirement:

A. Brochures, reports, plan documents, catalogues, flyers with graphics included, and forms are to be formatted as screen-optimized “.pdf” files, if possible.

B. Freestanding, individual graphics such as logos, small maps and photos are to formatted as “.tif” files, with the largest side no larger than four inches.

C. Large maps are to be formatted as “.jpg” files with the largest side no larger than four inches, unless mutually agreed otherwise by the Parties.

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D. Short text documents with no graphics are to be in MS Word 2016 or later.

E. Freestanding charts, graphs and listings are to be in MS Excel 2016 or later.

25. Indemnification. To the fullest extent allowed by law, Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, suits, actions, arbitrations proceedings, administrative proceedings, regulatory proceedings, civil penalties and fines, expenses and costs (including, without limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature, with to the extent caused by Consultant's negligent performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the negligence or willful misconduct of City.

A. The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within thirty (30) days to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within thirty (30) days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first. Furthermore, Consultant and Subcontractors’ obligations to indemnify and defend the City are binding on their successors and assigns and shall survive the termination or completion of this Agreement for the fullest extent and duration allowed by law.

B. Notwithstanding the foregoing, to the extent this Agreement is a "construction contract" as defined by California Civil Code section 2783, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

C. Notwithstanding the foregoing, to the extent that this Agreement includes design professional services under Civil Code Section 2782.8, as may be amended from time to time, such duties of Consultant to indemnify shall only be to the full extent permitted by Civil Code Section 2782.8.

D. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the Draft
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insurance obligations contained in this Agreement. If any term of portion of this section is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, said section shall be interpreted to allow the broadest indemnity permitted by law.

26. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, Consultant’s agents, representatives and employees.

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 12/90) covering Automobile Liability, code 1 (any auto), or code 8, 9 if no owned auto.

3. Workers’ Compensation Insurance as required by the State of California and Employers’ Liability Insurance. If no employees are utilized, the Consultant shall sign a declaration as provided by the City.

4. Professional liability insurance appropriate to the Consultant’s profession.

B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: statutory limit; Employer’s Liability:
$1,000,000 per accident for bodily injury or disease.

4. Professional liability: $1,000,000 per occurrence or claim as approved by the City’s Risk Manager.

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C. Umbrella or Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s insurance or self-insurance shall be called upon to protect it as a named insured.

D. Deductibles and Self-Insured Retention. Any deductibles or self-insured retentions must be declared to and approved by the City and shall not reduce the limits of liability. The City reserves the right to request a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to so exercise later.

E. Other Insurance Provisions.

1. The Commercial General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions:
a. The City, its officers, officials, and employees (the “Additional Insureds”) are to be covered as insureds as respects: liability arising out of work or operations as performed by or on behalf of the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant.
b. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, and employees. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it. The Additional Insured coverage under the Consultant’s policy shall be at least as broad as ISO Form CG 20 01 04 13.
c. Consultant’s policies shall not be canceled by either Party, unless thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

2. The Workers’ Compensation endorsement shall contain a Waiver of Subrogation against the City. The Consultant shall provide to the City an endorsement from the Workers’ Compensation insurer, if any, agreeing to waive all rights of subrogation against the City for injuries to employees of the Insured resulting from work for the City or use of the City’s premises or facilities.

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3. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits included above shall be available to the City. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater.

F. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

G. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms conforming to the City’s requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to request complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

H. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall maintain separate certificates and endorsements for each subcontractor prior to commencement of subcontractor’s work.

Consultant agrees to include with all subcontractors in their subcontract the same requirements stated herein including the indemnity and insurance requirements. Subcontractors hired by Consultant agree to be bound to Consultant and the City in the same manner and to the same extent as Consultant is bound to City under this Agreement. Subcontractor further agrees to include these same provisions with any Sub-subcontractor. A copy of these indemnity and insurance provisions shall be furnished by Consultant to any subcontractor. The Consultant shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the agreement prior to commencement of any work and Consultant shall maintain proof of compliance.

27. Amendment. This Agreement may be amended only by a written instrument executed by both Parties.

28. Litigation. If litigation ensues between City and a third-party which pertains to the subject matter of Consultant’s services hereunder, Consultant, upon request from City, agrees to testify therein at a reasonable and customary fee.

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29. Construction. This Agreement is the product of negotiation and compromise on the part of both Parties and that the Parties agree that, notwithstanding Civil Code Section 1654, any uncertainty in the Agreement shall not be construed against the drafter of the Agreement.

30. Governing Law; Venue. This Agreement shall be enforced and interpreted under the laws of the State of California and the City of Cloverdale. Any action arising from or brought in connection with this Agreement shall be venued in a court of competent jurisdiction in the County of Sonoma, State of California.

31. Non-Waiver. The City’s failure to enforce any provision of this Agreement or the waiver thereof in a particular instance shall not be construed as a general waiver of any part of such provision. The provision shall remain in full force and effect.

32. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

33. No Third Party Beneficiaries. The Parties do not intend to create, and nothing in this Agreement shall be construed to create, any benefit or right in any third party.

34. Mediation. The Parties agree to make a good faith attempt to resolve any dispute arising out of this Agreement through mediation prior to commencing litigation.

The Parties shall mutually agree upon the mediator and shall divide the costs of mediation equally.

35. Consultant’s Books and Records.

A. Consultant shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement.

B. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years or for any longer period required by law, from the date of termination or completion of this Agreement.

C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Administrative Services Director, or a designated Draft
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representative of these officers. Copies of such documents shall be provided to the City for inspection at Cloverdale City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement.

D. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the abovenamed officers, require that custody of the records be given to the City and that the records and documents be maintained by the City. Access to such records and documents shall be granted to any Party authorized by Consultant, Consultant’s representatives, or Consultant’s successor in interest.

36. Headings. The headings used in this Agreement are for convenience only and are not intended to affect the interpretation or construction of any provisions herein.

37. Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination or completion of this Agreement for the fullest period of time allowed by law.

38. Entire Agreement. This Agreement, including the exhibits attached hereto and incorporated herein, constitutes the entire agreement between the Parties with respect to the Services, and supersedes all prior agreements or understandings, oral or written, between the Parties in this regard.

39. Electronic Signatures. This Agreement may be signed by an electronic signature as defined in California Civil Code Section 1633.2 unless, in the City’s discretion, the City requires that it be signed by a digital signature that complies with the requirements of California Government Code Section 16.5 and its implementing regulations, as the same may be amended from time to time.

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IN WITNESS WHEREOF, the Parties have executed this document to be effective as of the day, month and year first entered above.

Consultant
_________________________________
C&S Companies
Title
Approved As to Form:
_________________________________
Alex Mog
City Attorney
City of Cloverdale
___________________________________
Kevin Thompson
City Manager
Attest:
___________________________________
Mike Maloney
City Clerk
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EXHIBIT A

SCOPE OF SERVICES AND SCHEDULE
C&S Companies Rates
Job Title
Hourly Rates
2025 Rates 2026
escalated
(3%)
2027
escalated
(3%)
2028
escalated
(3%)
2029
escalated
(3%)
Department Manager $ 292.00 $300.76 $309.78 $319.08 $328.65 Project Manager $ 188.00 $193.64 $199.45 $205.43 $211.60 Managing Engineer $ 297.00 $305.91 $315.09 $324.54 $334.28 Senior Project Engineer $ 253.00 $260.59 $268.41 $276.46 $284.75 Project Engineer $ 195.00 $200.85 $206.88 $213.08 $219.47 Engineer $ 178.00 $183.34 $188.84 $194.51 $200.34
Staff Engineer $ 149.00 $153.47 $158.07 $162.82 $167.70 Senior Designer $ 144.00 $148.32 $152.77 $157.35 $162.07 Designer $ 121.00 $124.63 $128.37 $132.22 $136.19
Resident Engineer $ 208.00 $214.24 $220.67 $227.29 $234.11 Senior Inspector $ 165.00 $169.95 $175.05 $180.30 $185.71 Administrative Assistant $ 112.00 $115.36 $118.82 $122.39 $126.06 Service Group Manager $ 297.00 $305.91 $315.09 $324.54 $334.28 Managing Director $ 270.00 $278.10 $286.44 $295.04 $303.89 Director $ 248.00 $255.44 $263.10 $271.00 $279.13
Associate Director $ 233.00 $239.99 $247.19 $254.61 $262.24 Principal Consultant $ 219.00 $225.57 $232.34 $239.31 $246.49 Senior Consultant $ 176.00 $181.28 $186.72 $192.32 $198.09 Consultant (Field
Consultant)
$ 152.00 $156.56 $161.26 $166.09 $171.08
Draft

27 FY and Fund Type Project Description
(include phase)
Delivery
Method
(CMGC/DBB/ DB)
Expected
BID Date Total Project Cost
AIP
Entitlement
Amount available
AIP
Discretionary Amount
requested
AIG Amount
available
Federal Share
Grant Total Local Share
Start
Date
Completion
Date Environmental
2025 AIP Project Infield Area Drainage Improvements (Environmental Study) ----- ----- $250,000 $750,000 $0 $0 $237,500 $12,500 Jun 2025 Dec 2026 ----- $250,000 $750,000 $0 $0 $237,500 $12,500
2025 AIG Project No Projects, Entitlement Carryover Year ----- ----- ----- ----- ----- $411,044 ----- ----- ----- ----- ----- $0 $0 $0 $411,044 $0 $0 $250,000 $750,000 $0 $411,044 $237,500 $12,500
2026 AIP Project Infield Area Drainage Improvements (Design) ----- ----- $200,000 $662,500 $0 $0 $180,000 $20,000 Jun 2026 Dec 2027 EA or CATEX 2025 $200,000 $662,500 $0 $0 $180,000 $20,000
2026 AIG Project
Precision Approach Path Indicator (PAPI) for Runway 32 Replacement and REILs (Construction) DBB Mar 2026 $250,000 $0 $0 $524,044 $225,000 $25,000 Jun 2026 Dec 2027 CATEX 2023 $250,000 $0 $0 $524,044 $225,000 $25,000
$450,000 $662,500 $0 $524,044 $405,000 $45,000
2027 AIP Project Infield Area Drainage Improvements (Construction) DBB Mar 2027 $475,000 $632,500 $0 $0 $427,500 $47,500 Jun 2027 Dec 2028 EA or CATEX 2025 $475,000 $632,500 $0 $0 $427,500 $47,500
2027 AIG Project Wildlife Hazard Assessment ----- ----- $150,000 $0 $0 $299,044 $135,000 $15,000 Jun 2027 Dec 2028 ----- $150,000 $0 $0 $299,044 $135,000 $15,000
$625,000 $632,500 $0 $299,044 $562,500 $62,500
2028 AIP Project Apron Pavement Reconstruction and Apron Lighting (Design) ----- ----- $220,000 $355,000 $0 $0 $198,000 $22,000 Jun 2028 Dec 2029 CATEX 2027 $220,000 $355,000 $0 $0 $198,000 $22,000
2028 AIG Project Perimeter Fencing and Card Access Gate for Security (Design) ----- ----- $190,000 $0 $0 $164,044 $171,000 $19,000 Jun 2028 Dec 2029 CATEX 2027 $190,000 $0 $0 $164,044 $171,000 $19,000
$410,000 $355,000 $0 $164,044 $369,000 $41,000
ACIP Proposed Funding & Sequence Summary
Proposed ACIP Funding Summary (2026-2030)
2025 AIG Subtotal
2026 Subtotal AIP
2025 Application2026 Application
2025 TOTAL:

Airport: CLOVERDALE MUNICIPAL AIRPORT (O60)Federal Entity Identifier: 3-06-0045 2025 Subtotal AIP
2026 AIG Subtotal
2027 Subtotal AIP
2027 AIG Subtotal
2028 Subtotal AIP
2027 TOTAL:2026 TOTAL:
2027 Application2028 Application
2028 AIG Subtotal
2028 TOTAL:

Draft
28 FY and Fund Type Project Description
(include phase)
Delivery
Method
(CMGC/DBB/ DB)
Expected
BID Date Total Project Cost
AIP
Entitlement
Amount available
AIP
Discretionary Amount
requested
AIG Amount
available
Federal Share
Grant Total Local Share
Start
Date
Completion
Date Environmental
ACIP Proposed Funding & Sequence Summary
Proposed ACIP Funding Summary (2026-2030)
2025 Application
Airport: CLOVERDALE MUNICIPAL AIRPORT (O60)Federal Entity Identifier: 3-06-0045 2029 AIP Project Apron Pavement Reconstruction (Construction) DBB Mar 2029 $500,000 $486,000 $0 $0 $450,000 $50,000 Jun 2029 Dec 2030 CATEX 2027 $500,000 $486,000 $0 $0 $450,000 $50,000
$500,000 $486,000 $0 $0 $450,000 $50,000
2030 AIP Project Apron Lighting (Construction) DBB Mar 2030 $100,000 $186,000 $0 $0 $90,000 $10,000 Jun 2030 Dec 2031 CATEX 2027 $100,000 $186,000 $0 $0 $90,000 $10,000
$100,000 $186,000 $0 $0 $90,000 $10,000
$2,335,000 ----- $0 ----- $2,114,000 $221,000
Received Accrued Spent Remaining
Received
(Entitlement) Accrued (Entitlement)
Project Costs
(Total)
Remaining
Entitlements
Required
(Discretionary)
2022 $159,000 $159,000 $0 $159,000 $150,000 $450,000 $0 $450,000 $02023 $113,000 $272,000 $81,956 $190,044 $150,000 $600,000 $0 $600,000 $02024 $113,000 $303,044 $0 $303,044 $150,000 $750,000 $0 $750,000 $02025 $108,000 $411,044 $0 $411,044 $150,000 $750,000 $237,500 $512,500 $02026 $108,000 * $524,044 $225,000 $299,044 $150,000 $662,500 $180,000 $482,500 $02027 ----- $299,044 $135,000 $164,044 $150,000 $632,500 $427,500 $205,000 $02028 ----- $164,044 $171,000 -$6,956 $150,000 $355,000 $198,000 $157,000 $02029 ----- ----- ----- ----- $150,000 $307,000 $450,000 $0 $143,0002030 ----- ----- ----- ----- $150,000 $150,000 $90,000 $60,000 $0 * Assumed BIL funding the City will receive for the fiscal year.

BIL AIG SUMMARY AIP SUMMARY
2029 TOTAL:
2029 Subtotal AIP
2030 TOTAL:

FY2025 - FY2030 TOTAL:
2030 Subtotal AIP
2030 Application2029 Application
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29 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

F.2
February 26, 2025
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director.

Agenda Item Title:

Consider approving a Resolution amending the Fiscal Year 2024-25 budget to reflect previously approved and increased expenses.
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Budget Amendment to Increase Allocations for Employee Benefit Buy-Outs, Recruitment and Hiring Expenditures, Contributions to the Cloverdale Chamber of Commerce and Cloverdale Arts Alliance, and Various Park Infrastructure Projects”.
_______________________________________________________________________________________ Background/Summary:

As a result of updates to Employee Memorandums of Understanding (MOU) and the retirement of multiple employees, the City has incurred increased expenditures related to employee benefit payouts and recruitment efforts. Additionally, funding requests from local organizations and necessary infrastructure improvements have necessitated adjustments to the Fiscal Year 2024-25 budget.

The proposed amendments include the following:

Employee Benefit Buy-Outs - $180,000
Due to employee retirements and contractual obligations, additional funds are required to fulfill benefit buyouts. The distribution of costs across various funds is as follows:
• $119,050 - General Fund
• $19,000 - Water Enterprise
• $25,525 - Wastewater Enterprise
• $7,345 - Lighting & Landscape Districts
• $6,760 - Housing Successor Agency
• $1,200 - Measure M Parks
• $1,000 - Gas Tax
• $120 - Airport
Recruiting and Hiring Expenditures - $35,000
Additional funds are required to support recruitment efforts for vacant positions resulting from retirements and staffing transitions.
• $35,000 General Fund
30 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 26, 2025

Increased Community Contributions - $65,000 (General Fund) • Cloverdale Chamber of Commerce - $50,000 (General Fund) o Amendment from $83,000 to $133,000 to account for increased operations costs. o $50,000 General Fund
• Cloverdale Arts Alliance - $15,000 (General Fund)
o Adjustment from $5,000 to $20,000 to support the Friday Night Live community event.

Parks & Infrastructure Enhancements - $27,000 (General Fund) • Plaza Stage Lighting and Speakers - $22,000 (General Fund) o Enhancements to improve sound and lighting infrastructure for city-sponsored events. o $22,000 General Fund
• Scoreboard Electrical Rewiring - $5,000 (General Fund) o Essential maintenance to improve park facilities
The recommended budget adjustments will be funded through previously assigned balances, utilizing American Rescue Plan Act (ARPA) funds received in 2022 and 2023, ensuring that unrestricted reserves remain unaffected.
_______________________________________________________________________________________ Alternative Options:

1. Reject the proposed resolution that approves the budget amendments, which may impact ongoing operations and community programs.

2. Request modifications to the amendment and continue the matter to a future Regular Council Meeting.
________________________________________________________________________________________ Subcommittee Recommendation:

This item was discussed at the February 11, 2025, Administration Subcommittee Meeting, and referred to the full Council for approval.
________________________________________________________________________________________ Budget/Financial Impact:

The proposed budget amendment will reduce assigned fund balances but will not impact the City’s unrestricted reserves. The reallocation ensures fiscal responsibility while addressing immediate operational and community needs.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Budget Amendment Form
31 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A

BUDGET AMENDMENT TO INCREASE ALLOCATIONS FOR EMPLOYEE BENEFIT BUY-OUTS,

RECRUITING AND HIRING EXPENDITURES, CONTRIBUTIONS TO THE CLOVERDALE

CHAMBER OF COMMERCE AND CLOVERDALE ARTS ALLIANCE AND VARIOUS PARK

INFRASTRUCTURE PROJECTS
WHEREAS, due to the retirement of multiple employees and changes to the Employee Memorandum of Understandings there has been an increase in both Benefit Buy-Outs and Recruiting and hiring expenses; and
WHEREAS, the Cloverdale Chamber of Commerce has requested an increase in the City’s contribution from $83,000 to $133,000 due to rising costs; and
WHEREAS, the Cloverdale Arts Alliance has requested an increase in the City’s contribution from $5,000 to $20,000 to cover the costs of Friday Night Live; and WHEREAS, the Parks Department has requested an increase of $27,000 to cover Plaza Stage Lighting and Speakers and electrical to rewire the Scoreboard; and WHEREAS, the increases total $307,000 and $246,050 of which would come from the General Fund; $19,000 from the Water Enterprise; $25,525 from the Wastewater Enterprise; and $16,425 from other various funds; and
WHEREAS, the City has assigned fund balance for various CIP projects that can be used for these onetime expenses; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves the budget amendments and use of the assigned fund balance to cover the costs associated with the increases.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 26, Day of February, 2025 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A – Budget Amendment Form 32
Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount
100 00.000 307,000
100 00.000 (307,000)

REVENUE TOTAL -

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
180,000
100 10.105 35,000
100 10.104 50,000
Cloverdale Arts Alliance 100 10.104 15,000
100 40.401 22,000
Electrical for Scoreboard 100 40.404 5,000
EXPENDITURE TOTAL 307,000

PURPOSE
contracts and park projects
Date Date
Date Entered by Date
41145.000
42155.000
To cover the costs associated with retirements, hiring, increase to Chamber and FNL City Manager
General Fund Assigned Bal
Hiring Expense
Cloverdale Chamber of Commerce
Plaza Stage Lighting & Speakers
Department Head Finance Director
Date Prepared
February 18, 2025
Account Description Account No.

Finance
General Fund Unreserved Bal
Account No.
25300.000
25310.024
Benefits Buy-Outs
Requesting Department
Account Description
Prepared By
Susie Holmes
42135.000
42150.000
See Attached
44130.000
42150.000
X:\Agenda Development\COUNCIL\2025 Reports\2-26-2025\Consent\Budget Amendment - MidYear\2-Budget Amendment Form 33 34
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

H.1
February 26, 2025
Agenda Section:

New Business
Staff Contact:

Derrick Montanye, Public Works Director
Agenda Item Title:

Addition of one Water Operator in Training position to the Water Department ________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving the Addition of one Water Operator in Training position to the Water Department and Authorizing the Recruitment of a Water Operator in Training.”
________________________________________________________________________________________ Background:

The city’s water treatment system is a critical component of public infrastructure, providing clean and safe drinking water to residents and businesses. Proper operation and maintenance of the treatment plant require skilled personnel with specialized knowledge of water treatment processes, regulatory compliance, and equipment maintenance. By hiring a Water Treatment Plant Operator in Training, the city can develop new talent to support these essential operations and ensure a steady pipeline of qualified professionals. If approved, the job recruitment will be begin immediately. __________________________________________________________________________________ Summary:

Adding this position will address the department's operational needs, prepare for future demands, and will provide several key benefits to the city, including:
• Workforce development by providing hands-on experience for trainees working towards full certification.
• Assistance in ensuring compliance with state and federal water quality regulations. • Operational support for routine tasks such as water testing, data logging, and equipment maintenance.
• Succession planning to build a pipeline of trained personnel for future vacancies. • Cost-effective staffing by developing skilled workers at a lower cost while maintaining efficiency. ________________________________________________________________________________________ Options:
1) Approve the Position and Authorize the Recruitment.
2) Maintain current staffing levels, potentially impacting compliance and efficiency. ________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

The total estimated cost for the Water Operator in Training position including salary and benefits is $120,475 annually. For the remainder of FY 2024-2025 (April to June), the prorated cost is $30,118.75. A breakdown of costs is outlined below:
35 City Council/Successor Agency Agenda Item Summary
February 26, 2025

Description Total By GL Account: Annual Amount Apr-June 2024 Full Time Wages 600-40-800-41110-000 $ 66,634.00 $ 16,658.50 Insurance 600-40-800-41210-000 $ 41,311.00 $ 10,327.75
Medicare 600-40-800-41220-000 $ 1,100.00 $ 275.00
Retirement 600-40-800-41230-000 $ 5,923.00 $ 1,480.75
Workers Comp 600-40-800-41240-000 $ 5,507.00 $ 1,376.75 $ 120,475.00 $ 30,118.75
________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Budget Amendment Form
36 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ADDITION OF ONE

WATER OPERATOR IN TRAINING POSITION TO THE WATER DEPARTMENT AND AUTHORIZING THE

RECRUITMENT OF A WATER OPERATOR IN TRAINING
WHEREAS, the City of Cloverdale recognizes the importance of maintaining a reliable and efficient water treatment system to provide clean and safe drinking water to residents and businesses; and WHEREAS, the proper operation and maintenance of the water treatment plant require skilled personnel with specialized knowledge in water treatment processes, regulatory compliance, and equipment maintenance; and
WHEREAS, the addition of a Water Operator in Training position will support workforce development by providing hands-on experience for trainees working towards full certification, ensuring compliance with state and federal water quality regulations, and offering operational support for routine tasks such as water testing, data logging, and equipment maintenance; and WHEREAS, the addition of this position will aid in succession planning by building a pipeline of trained personnel for future vacancies while offering cost-effective staffing solutions by developing skilled workers at a lower cost; and
WHEREAS, the estimated cost for the Water Operator in Training position, including salary and benefits, is $120,475 annually, with a prorated cost of $30,119 for the remainder of FY 2024-2025 (April to June); and
WHEREAS, the cost of adding the Water Operator in Training position will require an amendment to the City of Cloverdale FY 2023-2024 budget as identified in Exhibit A – Budget Amendment Form in the amount of $30,119; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Cloverdale hereby approves the addition of one Water Operator in Training position to the Water Department and authorizes the recruitment of a Water Operator in Training to support the city’s water treatment operations.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 26th day of February 2025, by the following roll call vote:

AYES: (0)
NOES: (0)
ABSTAIN: (0)
ABSENT: (0)
None
APPROVED: ATTEST:
______________________________ __________________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Attachments:

Exhibit A - Budget Amendment Form 37
Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount

REVENUE TOTAL -

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
600 40-800 16,659
600 40-800 10,328
600 40-800 275
600 40-800 1,481
600 40-800 1,376
EXPENDITURE TOTAL 30,119

PURPOSE
Date Date
41230-000
41220-000
41110-000
41210-000
41240-000
Addition of one Water Operator in Training position to the Water Department Retirement
Medicare
Insurance
Department Head Finance Director
Date Prepared
February 13, 2024
Account Description Account No.

Water
Account No.

Full Time Wages
Requesting Department
Account Description
Workers Comp
Prepared By
Shannon Peterson
X:\Agenda Development\COUNCIL\2025 Reports\2-26-2025\New Business\Water Treatment Plant OIT\Budget Amendment Form 38 City Manager Date Entered by Date
X:\Agenda Development\COUNCIL\2025 Reports\2-26-2025\New Business\Water Treatment Plant OIT\Budget Amendment Form 39 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

H.2
February 26, 2025
Agenda Section:

New Business
Staff Contact:

Mike Maloney, City Clerk
Agenda Item Title:

Review the previously approved Subcommittee, Joint Committee, and Regional Board/Council appointments for the 2025 calendar year
________________________________________________________________________________________ Recommended Council Action(s):

Provide direction on the reassignment of Subcommittee, Joint Committee, and Regional Board/Council appointments to account for the recent assignment of Councilmember Marquez. ________________________________________________________________________________________ Background:

The Subcommittee, Joint Committee, and Regional Board/Council appointments for the 2025 calendar year were set by Council on January 22, 2025. On February 12, 2025 Councilmember Wolter resigned from his position, and the City Council appointed Andres Marquez to fulfill the remainder of Wolter’s term.

Councilmember Marquez is interested in assuming former Councilmember Wolter’s assignments and becoming the primary for Zero Waste Sonoma.
__________________________________________________________________________________ Summary:

Timeline of events:
• December 11, 2024 - Subcommittee and Regional Board preference forms distributed to Council. • January 10, 2025 - Preferences compiled and presented to City Council. City Council reviewed and provided direction made appointment adjustments.
• January 22, 2025 - Council approved a Resolution (Exhibit A) setting forth the Subcommittee, Joint Committee, and Regional Board/Council appointments for the 2025 calendar year. • February 12, 2025 - Councilmember Wolter officially resigned, and Councilmember Marquez was appointed to fulfil the remainder of Wolter’s term.
• The Approved Resolution needs revision to include Councilmember Marquez and is an opportunity to redistribute the assignments.
________________________________________________________________________________________ Options:
1) Provide direction to Staff to amend the January 12 approved resolution on a future consent agenda. ________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

None.
________________________________________________________________________________________ Attachments:

1. January 22, 2025 Approved Resolution and Exhibits
40 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE 2025 ROSTER OF

SUBCOMMITTEE, JOINT COMMITTEE AND REGIONAL BOARD/COMMITTEE APPOINTMENTS AND THE 2025 SUBCOMMITTEE MEETING SCHEDULES
WHEREAS, the City Council created the Management by Objectives (MBO) system for setting the City’s business objectives on June 28, 2006, including establishing the system of City Council Subcommittees; and
WHEREAS, Cloverdale Municipal Code Chapter 2.06 describes the City Council’s subcommittee system; and
WHEREAS, Municipal Code Section 2.06.040 states that each subcommittee shall consist of two City Council members, with one member designated as the subcommittee chair, and the City Manager; and WHEREAS, City Council members shall serve a one-year term on the subcommittee, or until their successor is appointed. Subcommittee assignments and appointments will be made by the majority of the City Council, which typically takes place during the first regularly scheduled City Council meeting in January each year; and
WHEREAS, the City participates on two joint committees with two separate local agencies (the Cloverdale Fire Protection District, and the Cloverdale Unified School District); and WHEREAS, the City establishes typical meeting days, times and locations for Council Subcommittees and the joint committees; and
WHEREAS, on January 8, 2025, the City Council reviewed the City Manager’s recommendations for Subcommittee, Joint Committee and Regional Board/Committee appointments; and WHEREAS, the City Council reviewed and updated the City Manager’s recommendation to reflect the Councilmembers interests serving on Subcommittee, Joint Committee and Regional Board/Committee; and
WHEREAS, the City Council directed a formal resolution approving the 2025 Roster of Subcommittee, Joint Committee, and Regional Board/Committee memberships and meeting days and times be returned for Council action.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby:

1. Adopt the 2025 Roster of Subcommittee, Joint Committee, and Regional Board/Committee Appointments attached hereto as Exhibit A and Exhibit B;

2. Adopt the 2025 Subcommittee Meeting Schedules attached hereto as Exhibit C setting forth the subcommittee meeting dates and times; and

3. Rescind Resolution No. 004-2024.
41 It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on the 22th day of January 2025, by the following vote:

AYES: (0) None
NOES: (0) None
ABSENT: (0) None
ABSTAIN: (0) None
APPROVED: ATTESTED:
_____________________________ _____________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

1. Exhibit A - 2024 Subcommittee Appointments

2. Exhibit B - 2024 Regional Board/Committee Appointments

3. Exhibit C - 2024 Subcommittee Calendar (Meeting Schedule) 42 Exhibit A

CLOVERDALE CITY COUNCIL
2025

SUBCOMMITTEE APPOINTMENTS
SUBCOMMITTEE: APPOINTMENTS
Administration * Lands; Morgenstern
Infrastructure : * Wheeler, Laskey
Joint City/Cloverdale Unified School District: * Lands; Wheeler Homelessness Community Advisory Group: * Morgenstern, Wheeler * Committee Chairperson
43 Exhibit B
* Appointment by and represents Sonoma County Mayors and Councilmember’s Association # Requires membership on SCTA / RCPA Board
** Appointment by League of CA Cities Board of Directors ++Subject to Sonoma County Mayors/Council Members Association appointment 2025 REGIONAL BOARD APPOINTMENTS
Regional Board / Committee 2025
Appointments
Meeting
Schedule
Cloverdale Chamber of Commerce Liaison Wheeler, Morgenstern (Alt.) 1st Thurs @ 5:30 pm Monthly Cloverdale Senior Center Liaison Lands, Wolter (Alt.) 1st Wed @ 4:30 pm Monthly Planning Commission Liaison Wolter, Laskey (Alt.) 1st Tues @ 6:00 pm; Monthly Cloverdale Rancheria Tribal Council Liaison Lands, Wolter (Alt.) As needed Cloverdale Regional Library Advisory
Board Wheeler, Wolter (Alt.) 3rd Tues-Feb, May, Aug, Nov League of CA Cities Board of Directors** Lands, Wheeler (Alt.) Quarterly Northern Sonoma County Air Pollution
Control District Wheeler, Laskey (Alt.) Scheduled as needed Redwood Empire Municipal Insurance
Fund (REMIF) / CIRA Holmes, Thompson (Alt.) 2nd Thu; noon (bi-monthly) Russian River Watershed Assn (RRWA) Morgenstern, Wheeler (Alt.) 4th Thursday; 9:00 am Sonoma Co. Mayors/Council
Members Assn Legislative
Committee
Lands, Wheeler (Alt.) 1st Friday @ 9:30 am
Sonoma Co. Open Space District Advisory
Board ++ Morgenstern, Wheeler (Alt.) 4th Thursday, 5:00 pm Sonoma Co. Transportation Authority
& Regional Climate Protection
Authority
Lands, Laskey (Alt.) 2nd Monday; 2:30 pm Monthly
Zero Waste Sonoma County Lands, Thompson (Alt) 3rd Thursday; 9:00 am Monthly Sonoma Clean Power Laskey, Wheeler (Alt.) 1st Tuesday; 12:00 pm Monthly 44