City Council Meeting Minutes – April 9, 2025 - Page 1 of 5 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - FINAL
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE
COMMUNITY DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS WEDNESDAY, APRIL 9, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:10 p.m.
A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.
A.3 Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern
Absent: None.
A.4 Conflict of Interest Declaration
None.
A.5 Agenda Review (Changes and/or Deletions)
None.
B. PUBLIC COMMENTS
B.1 Verbal Comments
None.
B.2 Written Comments
• Sonoma County Library JPA Review - Commissioner Greene C. STUDENT LIAISON REPORT
Liaison Saito reported.
C.1 Liaison Saito Written Report
• Liaison Saito Report
City Council Meeting Minutes – April 9, 2025 - Page 2 of 5 D. PROCLAMATIONS
D.1 Week of the Young Child
Vice Mayor Wheeler read the proclamation.
Councilmember Marquez provided comments regarding the 4C’s childcare and imagination library.
Recipient: None
D.2 National Public Safety Telecommunications Week (NPSTW) - Dispatchers Week Councilmember Marquez read the proclamation
Recipient: Caitlin Jensen, CPD Dispatch Supervisor
Chief Parker commended the CPD dispatcher team
E. PRESENTATIONS
E.1 Resilient City Update
Becky Ennis, Resilient Cloverdale, presented and responded to Councilmember inquiries and comments
Kristen Tay, Alexander Valley Health Care, spoke in support of the Resilient Cloverdale program.
Neena Hanchett, Executive Director Cloverdale Chamber of Commerce, spoke in support of the Resilient Cloverdale Program.
Susan Cummings spoke in support of the Resilient Cloverdale Program.
Council discussed and provided direction to Staff
F. CONSENT CALENDAR
A motion was made by Councilmember Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar.
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
F.1 Approval of Minutes - January 8, 2025
Action: Approved as submitted.
F.2 Approval of Minutes - January 22, 2025
Action: Approved as submitted.
F.3 Approval of Minutes - February 12, 2025
Action: Approved as submitted
City Council Meeting Minutes – April 9, 2025 - Page 3 of 5 F.4 Approval of Minutes- February 26, 2025
Action: Approved as submitted
F.5 Approval of Minutes - March 12, 2025
Action: Approved as submitted.
F.6 Approval of Minutes - March 20, 2025 (Town Hall)
Action: Approved as submitted.
F.7 Approval of Minutes - March 26, 2025
Approved as submitted.
F.8 Consider Adopting a Resolution Authorizing the Execution of an agreement between the Sonoma County YMCA and the City of Cloverdale to operate the swim program for the 2025 season
Action: Resolution Approved
RESOLUTION NO. 016-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CLOVERDALE AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN
THE SONOMA COUNTY FAMILY YMC AND THE CITY OF CLOVERDALE F.9 Consider Adopting a Resolution Authorizing Execution of a Joint Powers Agreement between the City of Cloverdale and Sonoma County Regional Parks for Maintenance of Cloverdale River Park
Action: Resolution Approved
RESOLUTION NO. 017-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CLOVERDALE APPROVING A JOINT POWERS AGREEMENT BETWEEN THE CITY
OF CLOVERDALE AND THE COUNTY OF SONOMA REGARDING MAINTENANCE AND
INSPECTION OF THE CLOVERDALE RIVER PARK TO PROVIDE FOR THE HEALTH, SAFETY
AND WELFARE AND MEET RECREATIONAL NEEDS OF THE CITIZENS OF CLOVERDALE
AND SONOMA COUNTY
F.10 Consider Adopting a Resolution Approving the City of Cloverdale’s Salary Schedule effective March 31, 2025
Action: Resolution Approved
RESOLUTION NO. 018-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE CITY OF CLOVERDALE’S CURRENT SALARY SCHEDULE EFFECTIVE MARCH 31, 2025
F.11 General Fund, Water, and Wastewater Reserve Balances as of June 30, 2024 Action: Received the General Fund Surplus affecting the Reserve Balances as of June 30, 2024, by account type, as well as the Water and Wastewater Enterprise funds surplus and its effect on the respective Reserve Balances, for informational purposes.
F.12 Consider Adopting a Resolution Amending the Fiscal Year 2024/2025 and 2025/2026 Budget to Address Additional Expenditures for Vehicle Contingency, Police Academy Training, and Invoice Discrepancies
City Council Meeting Minutes – April 9, 2025 - Page 4 of 5 Action: Resolution Approved
RESOLUTION NO. 019-2025 ENTITLED: RESOLUTION AMENDING THE FISCAL YEAR 2024/2025 AND 2025/2026 BUDGET TO ADDRESS ADDITIONAL EXPENDITURES FOR VEHICLE
CONTINGENCY, POLICE ACADEMY TRAINING, AND INVOICE DISCREPANCIES G. PUBLIC HEARINGS
None.
H. NEW BUSINESS
H.1 Introduction and first reading amending sections of the Cloverdale Municipal Code (CMC) regulating vacant commercial properties in Downtown Cloverdale City Manager Thompson introduced the item and the Council discussed.
City Manager Thompson introduced the item and the Council discussed.
City Attorney Mog provided first reading and amendment clarification.
Public Comments:
Neena Hanchett, Cloverdale Chamber of Commerce, spoke in support of the Vacancy Ordinance.
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to introduce for first reading, waive reading of the text, and adopt as amended:
AN ORDINANCE ENTITLED: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADDING CHAPTER 8.40, VACANT COMMERCIAL PROPERTY REGULATIONS, TO THE
CLOVERDALE MUNICIPAL CODE TO REGULATE VACANT COMMERCIAL BUILDINGS IN DOWNTOWN CLOVERDALE, STRIKING FROM SECTION 20 AND 30 REFERENCES TO “DOWNTOWN”
H.2 Board of Directors and City Selection Committee Appointments City Clerk Maloney introduced the item. Mayor Lands reported.
Neysa Hinto, City of Sebastopol, spoke seeking support.
Council provided direction to Mayor Lands on the respective appointments.
I. POTTER VALLEY PROJECT
City Manager Thompson introduced the reoccurring item and Public Information Officer Maloney presented on potential informational graphics for public consumption.
Councilmembers discussed and provided comments and direction to Staff.
Mayor Lands provided updates on upcoming meetings.
Public Comment:
Neena Hanchett, Cloverdale Chamber of Commerce, provided comments.
Becky Ennis, Resilient Cloverdale, provided comments.
City Council Meeting Minutes – April 9, 2025 - Page 5 of 5 Student Liaison provided comments and suggestions.
J. SUBCOMMITTEE REPORTS
Administrative Subcommittee Chair Lands reported.
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.
K. COUNCILMEMBER REPORTS
Mayor Lands provided accommodations to City Manager Thompson and Superintendent Galvan and reported on Measure DD tax measure funds.
Councilmember Morgenstern on free water leak tablets.
L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
L.1 Opposition Letter - SB79 - Transit-Oriented Development City Manager Thompson reported.
M. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported on Community Unity Day.
City Manager Mog reported on CalFire map adoption requirements.
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Laskey reported.
Councilmember Marquez discussed potential municipal code language updates.
Councilmember Laskey discussed potential real property negotiations / potential uses for a property – Council agreed to agendize to the next Infrastructure Subcommittee.
O. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:58 p.m. to the next regular meeting of the Cloverdale City Council scheduled for May 14, 2025 (April 23, 2025 Cancelled).
APPROVED ON: May 14, 2025
___________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.
Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online: Zoom: www.zoom.us/join Meeting ID: 823 1668 4527 | Youtube:cloverdale.net/youtube ATTENTION - the meeting location has been experiencing significant A/V technical difficulties for Livestreaming; Staff is attending to this matter, but reliability is not guaranteed to date - please attend in person.
A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Conflict of Interest Declaration
A.5 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
B.1 Verbal Comments
Any person wishing to speak in person on an item not listed on the agenda may do so at this time.
Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are allotted to each speaker.
B.2 Written Comments
Public written communications sent to Council on items not listed on the agenda may be discussed at this time. Written communications to be discussed will be listed below, if any AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, APRIL 9, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 C. STUDENT LIAISON REPORT
Liaison Saito
C.1 Liaison Saito Written Report
D. PROCLAMATIONS
D.1 Week of the Young Child
Recipient: None
D.2 National Public Safety Telecommunications Week (NPSTW) - Dispatchers Week Recipient: Caitlin Jensen
E. PRESENTATIONS
E.1 Resilient City Update
Presenter: Becky Ennis
F. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one acBon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
F.1 Approval of Minutes - January 8, 2025
Recommended Action(s):
Approve the January 8, 2025 Draft Minutes
F.2 Approval of Minutes - January 22, 2025
Recommended Action(s):
Approve the January 22, 2025 Draft Minutes
F.3 Approval of Minutes - February 12, 2025
Recommended Action(s):
Approve the February 12, 2025 Draft Minutes
F.4 Approval of Minutes- February 26, 2025
Sonoma County Library JPA Review - Commissioner Greene
Liaison Saito Report
Proclamation - Week of the Young Child
Proclamation - Dispatchers Week 2025
Attachment 1 - Presentation
Attachment 2 - A city of two tales
CC Minutes - January 8, 2025 (Draft)
CC Minutes - January 22, 2025 (Draft)
CC Minutes - February 12, 2025 (Draft)
2 Recommended Action(s):
Approve the February 26, 2025 Draft Minutes
F.5 Approval of Minutes - March 12, 2025
Recommended Action(s):
Approve the March 12, 2025 Draft Minutes
F.6 Approval of Minutes - March 20, 2025 (Town Hall)
Recommended Action(s):
Approve the March 20, 2025 Draft Minutes
F.7 Approval of Minutes - March 26, 2025
Recommended Action(s):
Approve the March 26, 2025 Draft Minutes
F.8 Consider Adopting a Resolution Authorizing the Execution of an agreement between the Sonoma County YMCA and the City of Cloverdale to operate the swim program for the 2025 season Recommended Action(s):
Adopt a Resolution Entitled: “Resolution of the City Council of the City of Cloverdale Authorizing the Execution of an Agreement Between the Sonoma County Family YMC and the City of Cloverdale”.
F.9 Consider Adopting a Resolution Authorizing Execution of a Joint Powers Agreement between the City of Cloverdale and Sonoma County Regional Parks for Maintenance of Cloverdale River Park Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a Joint Powers Agreement between the City of Cloverdale and the County of Sonoma regarding Maintenance and Inspection of the Cloverdale River Park to Provide for the Health, Safety and Welfare and Meet Recreational Needs of the Citizens of Cloverdale and Sonoma County”.
F.10 Consider Adopting a Resolution Approving the City of Cloverdale’s Salary Schedule effective March CC Minutes - February 26, 2025 (Draft)
CC Minutes - March 12, 2025 (Draft)
CC Minutes - March 20, 2025 (Draft)
CC Minutes - March 26, 2025 (Draft)
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Agreement
Attachment 3 - Budget
Attachment 4 - Letter
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - JPA
3 31, 2025
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale adopting the City of Cloverdale’s current salary schedule effective March 31, 2025.” F.11 General Fund, Water, and Wastewater Reserve Balances as of June 30, 2024 Recommended Action(s):
Receive the General Fund Surplus affecting the Reserve Balances as of June 30, 2024, by account type, as well as the Water and Wastewater Enterprise funds surplus and its effect on the respective Reserve Balances, for informational purposes.
F.12 Consider Adopting a Resolution Amending the Fiscal Year 2024/2025 and 2025/2026 Budget to Address Additional Expenditures for Vehicle Contingency, Police Academy Training, and Invoice Discrepancies
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution Amending the Fiscal Year 2024/2025 and 2025/2026 Budget to Address Additional Expenditures for Vehicle Contingency, Police Academy Training, and Invoice Discrepancies.”
G. PUBLIC HEARINGS
None.
H. NEW BUSINESS
H.1 Introduction and first reading amending sections of the Cloverdale Municipal Code (CMC) regulating vacant commercial properties in Downtown Cloverdale
Recommended Action(s):
Introduce for first reading, by title only, an Ordinance entitled: “Ordinance of the City Council of the City of Cloverdale adding Chapter 8.40, vacant Commercial Property Regulations, to the Cloverdale Municipal Code to regulate vacant Commercial Buildings in Downtown Cloverdale.” H.2 Board of Directors and City Selection Committee Appointments Recommended Action(s):
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Salary Schedule
Agenda Report
Attachment 1 - Reserve Policy
Attachment 2 - General Fund Surplus Policy
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Budget Amendment Forms
Agenda Report
Attachment 1 - Ordinance
Attachment 2 - Exhibit A - Municipal Code Section
4 Provide direction to Mayor on the City Selection Committee Appointments.
I. POTTER VALLEY PROJECT
Standing Item for Council to discuss the Potter Valley Project on an on-going basis.
J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.
K. COUNCILMEMBER REPORTS
Councilmembers may provide written and or verbal informational reports and updates on regional boards, committees, and community activities.
L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
L.1 Opposition Letter - SB79 - Transit-Oriented Development M. CITY MANAGER/CITY ATTORNEY REPORTS
Staff may provide written and or verbal informational reports.
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request agenda items for future Council and or Council Subcommittee meetings.
O. ADJOURNMENT
To the next regular meeBng of the Cloverdale City Council scheduled for May 14, 2025 (April 23, 2025 Cancelled).
IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to quesBons or enter into dialogue with commenters. Comments may also be submiJed prior t o [email protected]. by 12 p.m. the day of the meeBng. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliBes Act and Title VI, if you need special assistance to parBcipate in this meeBng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoBficaBon at least 72 hours prior to the meeBng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.
AB 2449: Councilmembers parBcipate in person or teleconference methods consistent with tradiBonal provisions of the Brown Act,Government Code § 54953(b), unless the meeBng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in opBon, the meeBng will conBnue unless it is being held pursuant to the provisions of Assembly Bill 2449.
Agenda Report
Attachment 2 - Board of Directors Letters
Attachment 3 - Measure H
Attachment 1 - City Selection Committee Letters
Opposition Letter - SB79
5 AB 343: Any wriBngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecBon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.
WAIVER WARNING: If you challenge decisions/direcBons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriJen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.
Date posted: April 3, 2025 | Time posted: 3:15 p.m. | City Clerk Signature: s/Mike Maloney CLOVERDALE UPDATES:
Interested in receiving useful informaBon and updates regarding City events, iniBaBves, and acBviBes? Follow the City on Facebook and Instagram (@cityofcloverdale), and subscribe to our newsletter at www.cloverdale.net/newsletter 6 From: Brooke Greene
To: City Council
Cc: City Clerk; Kevin Thompson
Subject: Sonoma County Library Joint Powers Agreement (JPA) Review Date: Thursday, April 03, 2025 8:05:27 AM
Good morning, Councilmembers,
If you haven’t already, please take a moment to respond to the Sonoma County Library Joint Powers Agreement (JPA) Review . You do not need to provide comments on every section.
Please complete your review by Friday, April 11 at 5 pm.
Thanks so much!
Brooke Greene
Commissioner Appointed by the City of Cloverdale
Sonoma County Library Commission
[email protected]
707-867-3527
7 Liaison Report for 4/9/25
________________________________________________________ It is a brand new month for the Cloverdale Unified School District. Just last week, the Elementary school had a Walk-and-Roll, where students and parents met at the Plaza at 7:30 AM, and all together walked to school.
April 4 was the last day to order Washington middle schools See’s candy fundraiser, a fun treat that will be delivered just in time for Easter.
The highschool has had some quite interesting events recently. Just a few days ago, the animal anatomy class had a fun and creative lesson when horses, yes, real horses, were brought into school. They were given animal safe paint and instructed to draw where the horse’s digestive tract would be, in order to learn a bit more about its anatomy.
This Sunday will mark the day that Interact Club will be finishing their multi-month long blanket making project. Once a week, members met up to make blankets to be donated to the retirement homes here in Cloverdale. Congratulations!
Finally, the school’s FFA Club had one of their biggest events of the year, the FFA State Conference. Thousands of members all over the state showed up to celebrate achievements, learn about leadership, and participate in competitions. They also had a celebration of their own afterwards by watching the newly released Minecraft Movie. 8 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE RECOGNIZING APRIL 5 - 11, 2025 AS WEEK OF THE YOUNG CHILD IN CLOVERDALE Whereas, the Child Care Planning Council of Sonoma County and other local organizations, in conjunction with the National Association for the Education of Young Children, are celebrating the Week of the Young Child, April 5-11, 2025; and
Whereas, these organizations are working to improve early care and education opportunities that provide a foundation of learning for all children in Cloverdale, California; and Whereas, high-quality early care and education can help ameliorate the effects of poverty, detect and remediate delays, identify and help prevent child neglect, and lead to positive outcomes for individual children, helping them be better prepared for school and more likely to succeed in life; and Whereas, young children need developmentally appropriate, accessible, and available early care and education settings; and
Whereas, young children need access to an early childhood education workforce that reflects a rich diversity of linguistic, racial, and cultural identities; and Whereas, child care providers who are skilled and valuable front-line professionals that risked their health to provide early care and education during a global pandemic deserve to be fairly compensated; and
Whereas, early childhood education providers and other community members who make a difference in the lives of young children in Cloverdale deserve thanks and recognition; and NOW, THEREFORE BE IT PROCLAIMED, that I Mayor Lands of the City of Cloverdale, does hereby declare April 5-11, 2025 as the “Week of the Young Child” in Cloverdale and commits to investments that stabilize, sustain, and support child care and early learning so this essential workforce can continue to support children, families, and our economy through the pandemic crisis, recovery, and beyond.
Dated: April 9, 2025
SO ORDERED:
_________________________
Todd Lands, Mayor
9 PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE RECOGNIZING APRIL 13-19, 2025, AS NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK WHEREAS, unforeseen events necessitating the intervention of emergency services such as police, fire, or medical teams can arise spontaneously; and WHEREAS, in the face of an emergency, the swift action of police personnel, fire department members, and emergency medical technicians is essential for safeguarding lives and securing property; and
WHEREAS, the well-being of our law enforcement and fire service units relies on the precise and timely relay of information received from callers to the Cloverdale emergency communication hub; and
WHEREAS, Public Safety Telecommunicators form the first point of contact for our residents during times of crisis, proving to be an indispensable resource in accessing emergency assistance; and
WHEREAS, Public Safety Telecommunicators provide a crucial connection to our police and fire personnel, keeping a vigilant watch over their radio activities, rendering vital information and affirming their well-being; and
WHEREAS, the Public Safety Telecommunicators of Cloverdale have made significant contributions towards the capture of law offenders, the mitigation of fire outbreaks, and the provision of patient care; and
WHEREAS, over the past year, our dispatchers have demonstrated commendable empathy, patience, and professionalism in the execution of their duties.
NOW, THEREFORE BE IT PROCLAIMED, that I Mayor Lands of the City of Cloverdale, does hereby declare April 13-19th, 2025, as “National Public Safety Telecommunicators Week” in Cloverdale and commends our dedicated team of Dispatchers - Tami Lemley, Tanya Galloway, Carolyn Peterson, Lori Smith, Darlene Strattan, Dispatch Supervisor Caitlin Jensen, and Records Manager Linda Webb - for their unwavering commitment to upholding the safety and security of our community.
Dated: April 9, 2025
SO ORDERED:
_________________________
Todd Lands, Mayor
10 Resilient Cloverdale & the
CloveRead Initiative
Prioritizing Emergency Preparedness for All
April 8, 2025, Cloverdale City Council
Becky Ennis
11 How did we get Resilient Cloverdale?
★ Kincade Fire 2019
★ Resilient Cloverdale Mission Statement
Resilient Cloverdale is a cross sector cohort of
both local and county nonprofits, faith based
organizations, government agencies,
businesses, civic networks and individuals that
is making smart investments to advance
readiness at the individual, organizational and
community levels year-round.
12 History, Collaborations, and Accomplishments
● Citrus Fairgrounds Care and Shelter
Team.
● Cloverdale Chamber of Commerce
established Fiscal Sponsor.
● San Francisco State University, USGS,
Resilient Cloverdale - Social Cohesion
Study, published 2024.
● CERT Fire and Earthquake Safety Expo
● Created CloveReady campaign and
website.
● Sonoma County Department of Emergency
Management, Louis Pete Peterka Award
2023.
13 What is CloveReady?
★ Disaster Preparedness
○ Wildfire
○ Heat Events
○ Extreme Weather
★ Community Outreach
○ Seniors
○ Economically Disadvantaged
○ Latinx Population
○ Access and Functional Needs (people with disabilities/medical needs) ★ Infrastructure Resilience
○ Home hardening
○ Managed care facilities
○ Apartment complexes
14 2025-2026 Goals: Extend Support to More Vulnerable Populations ● Seniors and AFN
○ Growing number of retirees and economically vulnerable residents (fixed income). ○ Limited capacity to shelter in place also potentially isolated. ○ Limited ability to evacuate.
● Economically Disadvantaged
○ Limited ability to advance their readiness.
○ Limited resources for evacuation.
● Latinx and other groups
○ Communication barriers in times of crisis.
○ Limited resources for evacuation.
○ Work demands vs. evacuation orders
15 2025-2026 Goals: Extend Support to More Vulnerable Populations ● Vulnerable Population Readiness:
Bolster the disaster resilience of
vulnerable populations by serving CBOs
increasing their capacity to support their
clients during times of stress.
○ Host tabletop exercises that increase the
interoperability of organizations.
○ Provide technical support to craft Emergency
Operations Plans and the continuity of
operations plans to serve clients.
● CloveReady Wildfire Readiness
Campaign: Advance awareness of the
CloveReady among residents.
○ Distribute evacuation materials “Know Your
Zone”.
○ Home hardening. 16
2025-2026 Goals: Extend Support to More Vulnerable Populations ● Neighborfest: Increase the
readiness of vulnerable residents
and their neighbors by throwing
block parties!
○ Build social connectivity and cohesion
between neighbors.
○ Raise awareness of evacuation
protocols (CloveReady).
○ Educate about the benefits of home
hardening and general readiness
strategies.
17 Cloverdale City Council Call to Action
● Funding
○ CloveReady: Educate residents on emergency preparedness, including creating evacuation plans, assembling emergency kits, and knowing where shelters are. ○ Resilient Cloverdale: Focus on reaching out to disadvantaged communities that may not have the resources to prepare (e.g., low-income families, seniors, renters). Funding could include subsidies or free emergency preparedness kits, staff/volunteer time, or trainings. ● Policy Changes
○ Address congregate living sites: Educate and enforce evacuation and fire drill tests at all managed care living facilities and apartment complexes. ○ Building Codes & Infrastructure Resilience: updating building codes to make homes more disaster-resistant or retrofitting public infrastructure to withstand natural disasters. ● Build trusted communication networks: Promote a robust communication system to keep residents informed about real-time threats, alerts, and evacuation routes. ● Neighborhood Emergency Hubs: Create community emergency hubs in each neighborhood where residents can access resources, shelter, and information during a disaster. 18 Conclusion Q&A
Reflecting on the loss of her lifelong home in the Coffey Park neighborhood, Kayla Swaim, 27, shared with news reporters in 2017, "This [her home] is the only place in the world that I felt safe."
Right now, I assume many residents would agree that Cloverdale is one of the few places in Sonoma County where one can feel safe in this world.
Resilient Cloverdale has dedicated countless hours over the past five years to elevate the needs of ALL Cloverdalians in times of disaster. We look to City Council for leadership and support for many years to come. 19 A city of two tales: A quantitative analysis of vulnerability, connectedness, and resilience in Cloverdale, CA
Timothy Fraser a,*, Aayushi Mishra b, Osama Awadalla c, Jennifer Shea d, Daniel Homsey e
, Daniel P. Aldrich f
a Ezra Systems Research Associate, Systems Engineering Program, B01F Carpenter Hall, Cornell University, Ithaca, NY, 14853, USA b Northeastern University, College of Engineering (Civil and Environmental Engineering), USA c Statistics and Mathematics Department, Cornell University, USA d School of Public Affairs & Civic Engagement, San Francisco State University1600 Holloway Avenue, HSS 261, San Francisco, CA, 94132, USA e Resilient Cloverdale, USA f Political Science and School of Public Policy and Urban Affairs, Northeastern University, 215H Renaissance Park, 360 Huntington Avenue, Boston, MA, 02115, USA
ARTICLE INFO
Keywords:
Resilience
Identity
Vulnerability
Wildfire
Shock
Social capital
ABSTRACT
Cities around the world face both acute and ongoing stressors from climate change and other shocks. The degree to which linguistic, ethnic, and citizenship characteristics drive vulnerability, social connectedness, and mental health outcomes during such shocks remains an open question.
Analyzing a new survey of nearly 240 residents of Cloverdale using regression models and social network analysis, we find that non White residents faced poorer outcomes across a variety of fields. Controlling for age, income, job status, and other demographic factors we find that Hispanic identities correlate with worse vulnerability and resilience indicators including worse mental health and feelings of support. These findings come with a variety of policy recommendations for cities, NGOs, and decision makers.
1. Introduction
Residents of Sonoma County, California faced tremendous challenges starting in the fall of 2019, including wildfires and electricity outages, and a global pandemic. The state had encountered climate and environmental challenges, ranging from droughts and unprecedentedly high temperatures to increasing numbers of wildfires and strong wind patterns [1]. Due to these factors, the California Public Utilities Commission passed a resolution in 2018 allowing for “de-energizing” electrical facilities to mitigate wildfires in events known as Public Safety Power Shutoffs, or PSPS [2]. As a result, the Pacific Gas and Electric Company (PG&E), the primary electricity provider for the Sonoma County region, set up several factors which could trigger a PSPS due to higher fire risk.1 The resulting PSPS events led to a series of cascading shocks that affected hundreds of thousands of residents in Sonoma County, especially those living in the city of Cloverdale. While the first two PSPS events affected only several thousand residents in Sonoma * Corresponding author.
E-mail addresses: [email protected] (T. Fraser), [email protected] (A. Mishra), [email protected] (O. Awadalla), jshea@ sfsu.edu (J. Shea), [email protected] (D. Homsey), [email protected] (D.P. Aldrich). 1 Factors included warnings issued by the National Weather Service (NWS), 30 % or lower humidity levels, winds above 20 miles per hour, the presence of moisture content near electrical lines, and any other disaster related news that would be considered on a case by case basis [4].
Contents lists available at ScienceDirect
International Journal of Disaster Risk Reduction
journal homepage: www.elsevier.com/locate/ijdrr
https://doi.org/10.1016/j.ijdrr.2024.104951
Received 16 April 2024; Received in revised form 29 October 2024; Accepted 31 October 2024 International Journal of Disaster Risk Reduction 114 (2024) 104951 Available online 13 November 2024
2212-4209/© 2024 Published by Elsevier Ltd.
20 County (whose overall population is close to 500,000 [3], the following PSPS occurrences affected hundreds of thousands. In October 2019, four independent incidents took place, with each PSPS event lasting hours to days [4]. The greatest number affected in one PSPS incident was close to 180,000 residents in the county [5]. One of the four took place during the Kincade Fire, which forced 186,000 residents to evacuate and damaged over 350 residential and commercial structures [5,6]. The affected residents lacked electricity for several days [5], leading to distress in addition to the already uncertain environment due to the Kincade Fire.
The last few months of 2019 were a difficult time for Cloverdale’s residents and the rest of Sonoma County. The economic losses resulting from the PSPS totaled nearly $105 million and the Kincade fire resulted in losses of approximately $620 million [6]. The spring of 2020 led to the rise of the novel coronavirus 2019 (COVID-19) pandemic in the United States, with positive viral cases increasing exponentially. Due to the severity of the virus and the strain on medical staff, governmental agencies recommended sheltering in place. This lasted for several months and caused serious limitations on everyday commonplace activities such as grocery shopping, running errands, and social interactions. Individuals and families were encouraged to stay at home and only go outside for absolute essentials [7]. As a result, mental health declined across the nation [8].
In this paper, we investigate ties that Cloverdale’s Hispanic and Latino residents hold with fellow individuals and organizations and identify trends in mental health and social capital outcomes alongside Cloverdale’s White residents. We assess trust and vulnerability indices, calculate social capital levels, and identify individuals and organizational ties. Within organizations, we investigate residents’ links by organizations, and identify the types of organizations that bridge the most residents. We assess organizational reach by demographic, and what organizational partnership networks look like. We seek to understand the interaction between ethnicity, linguistic capacity, and identity and a indicators of resilience and vulnerability.
Through a variety of quantitative measurements, including trust indices, vulnerability indices, and intra-ethnic ties, we seek to understand how demographic factors correlate with recovery outcomes such as mental health and feeling supported during the shocks of COVID-19 and the fire/power loss. Our paper is among the first to use mixed methods of quantitative surveys, regression analysis, and social network analysis to lay out the consequences of identity on vulnerability and resilience in a California community hit by multiple shocks. Next, rather than relying solely on tables of estimated regression coefficients, we use a variety of data visualization techniques to make our findings clear to a broader audience.2
1.1. Background
Cloverdale, CA has a Hispanic or Latino population percentage of ~39 % [9,10]. Initial COVID-19 vaccination efforts in 2021 lagged for Latino residents; in greater Sonoma County, by February 2021, though Latinos accounted for 27 % of Sonoma County residents, just 11 % of vaccinated residents were Latino. By October 2021, that number surged, such that Latinos accounted for 24.3 % of local vaccinated residents, in part due to efforts to vaccinate farm workers. Local health officials believed the discrepancy was due to a variety of factors, including public health campaigns targeting certain races and ethnicities differently [11]. Additionally, misinformation about COVID-19 circulated rapidly in California, and disproportionately impacted Hispanic/Latino people, amongst other communities whose livelihood largely depended on labor-based employment. As of October 2021, the county reported approximately ~40,000 infections, with Hispanic/Latino residents comprising 57% of infections [11]. Latino and Hispanic residents of Cloverdale, CA were disproportionately impacted by a combination of factors, including (1) lessened trust in the government and public health officials, (2) the lack of targeted COVID-19 vaccine outreach, (3) the response to the Kincade Fire, the PSPS incidents, and, as a unifying factor, (4) linguistic challenges and barriers. (For further details, including later surges in Latino and Hispanic vaccination rates, see local media coverage, eg. Ref. [11]).
Additionally, climate change has, and is projected to, disproportionately impact non-white communities from economic, infrastructural, mental and physical health, and adaptation-related standpoints [12]. This is further exacerbated if the impacted group is also from a lower-income bracket, are women, elders, or people with disabilities [13]. During the COVID-19 pandemic, similar demographics were vulnerable to contracting the virus, had difficulty in seeking treatment, and in many cases, endured long lasting health impacts [14].
In addition to physical health impacts caused by the pandemic, there was a rise in mental health related issues throughout the world; however, vulnerable populations were again less able to, or less likely to, receive help or treatment for it. More notably, Hispanic and Latino adults in the U.S. experienced mental stress due to food and shelter insecurity during the COVID-19 pandemic compared to other racial groups [7,15]. The concept of a polycrisis is very much prevalent in vulnerable populations in a heightened manner; whether it is natural disasters, global pandemics, or climate change related issues, it is evident that certain races, genders, ages, and income brackets will be disproportionately impacted. In the context of Cloverdale, CA, vulnerable populations could include non-white communities (including Hispanic and Latino residents), women of color, elderly people, and differently abled individuals.
With vulnerable populations being disproportionately affected by these crises, their faith in local, state, and federal government agencies may not align the same way with less vulnerable communities such as higher income, White, and fluent English speakers.
Language barriers may have contributed to a lack of trust in government officials. When compiled with a general lack of trust in government and social organizations, this may result in higher vulnerability and lowered chances of positive difference. 2 This manuscript is submitted for publication with the understanding that the United States Government is authorized to reproduce and distribute reprints for Governmental purposes.
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2. Theory
2.1. Ethnicity and social vulnerability
We expect to see a strong connection between ethnic identity and vulnerability in our study, specifically during the PSPS incidents and the COVID-19 shelter-at-home period. During climate change induced disasters such as winter storms, floods, wildfires, power outages, etc., non-white communities including Hispanic and Latino populations are disproportionately impacted [16]. The vulnerability stems from environmental justice, institutional barriers, and uneven distribution of governmental funds and municipal services [17].
In addition to this, linguistic barriers play a crucial role in vulnerability, as it greatly reduces one’s ability to assimilate, especially if seen from the perspective of immigrants. Several studies have shown that individuals who have limited English proficiency (LEP) are prone to higher levels of vulnerability, however, this is exacerbated in older individuals [18]. Linguistic vulnerability’s impact on these individuals can range from mundane activities like grocery shopping to critical appointments with doctors. Finally, an individual’s income is directly linked to their vulnerability, which is aggravated when tied with age (older individuals who are less able to earn money, primarily due to physical immobility, health risks, or age-related job hindrances), natural disasters, global health pandemics, and economic recessions [19]. Overall, vulnerability can stem from various issues, and the situations presented in Cloverdale, CA suggest the importance of measuring and understanding vulnerability.
2.2. Ethnicity and social capital
We expect to see a strong connection between social capital and ethnic identity, linguistic barriers, and income (eg. Refs. [20–22]).
Trust in neighbors, local government, and law enforcement is paramount to a person’s feeling of belonging in a community. Without trust in these entities, a person is prone to feel isolated, paranoid, and helpless. If we consider additional variables of ethnic identity, or language, or income, and how these impact trust in the stated entities, the discussion can become more complicated. People who speak the same language, or come from a similar economic background, or share cultural or social aspects, will gravitate towards each other, and over time, will build trust towards each other. If a community does not have a diverse group of individuals, it is possible for those who aren’t represented to feel like they do not have anyone to turn to, whether it be a neighbor or the local government.
Additionally, trust is a mutually beneficial concept; if a resident trusts in their local institutions, it encourages them to vote and be an active participant in their community [23]. Neighbors trusting each other creates a strong sense of community and encourages the residents to help one another in crises. For law enforcement to be trustworthy, they need to be diverse enough to reduce linguistic and cultural barriers [24]. For these reasons, individuals with similar ethnic identities, and/or who speak the same language(s), and/or come from a similar economic background, may gravitate towards each other to build networks of bonding, in-group social ties.
2.3. Ethnicity and resilience outcomes
We also expect to see a strong connection between an individual’s resilience and their ethnic identity, linguistic barriers, and/or income. By resilience, here we mean specifically how supported they feel by their community, and related mental health outcomes. We expect this primarily due to a gap between those who are not fluent in English and mental health outreach, awareness, and help available [25]; if these materials and resources are not available in languages other than English, those struggling with their mental health will have a greater difficulty in seeking help [26]. At the baseline level, this issue appears to be based on a lack of established policy to include materials and resources in non-English languages, and provide language interpreters. In the healthcare system, there is a growing need for doctors, nurses, and administrative staff to offer personalized communication to their patients, especially if the patient has LEP [27].
Income and healthcare have been tied closely for decades, with insurance coverage (or lack thereof) being the core reason for lack of treatment. With mental health, the issue becomes more complex, as therapists, mental health medication, and other mental health services often have a deductible that is considered an out-of-pocket expense. An individual who does not have health insurance, or does not earn enough to pay the entire medical cost on their own, would consider forgoing their mental health issues [28]. Often, medical insurance is tied with an individual’s employment; with a global pandemic and an economic recession, hundreds of thousands were laid off or furloughed between the years of 2020 and 2022 [29]. An individual’s income is very much dependent on how much attention they will be able to give to their physical and mental health. If income is unstable or sparse, priority will be given to essentials like food, shelter, utilities, and severe injuries that would limit the individual’s ability to work, to continue generating the income.
However, this gap in resilience outcomes could be mitigated by greater social capital, specifically inter-group ties [30]. This is because close ties to residents can enable mutual aid and provide support to residents during crisis [31,32], helping marginalized communities obtain the public goods that they need [33].
2.4. Hypotheses
Based on the literature above, we make several hypotheses, and describe a methodology to test them via a novel survey below.
1. First, we hypothesize that the social vulnerability of residents in Cloverdale varies significantly by ethnicity.
2. Second, we predict that the social capital of residents in Cloverdale varies significantly depending on residents’ ethnicity.
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3. Third, we predict that residents with higher social capital, specifically inter-ethnic ties, are more likely to see higher resilience outcomes (eg. mental health), even after accounting for differences in social vulnerability.
3. Methods
3.1. Resilient Cloverdale social cohesion survey
We collected data through two surveys, one for individuals and one for organizations. The individual surveys were confidential; identifying information was collected for the organizational survey. Both were carried out in partnership with San Francisco State University and Resilient Cloverdale. Resilient Cloverdale provides emergency mitigation, preparedness, response and recovery plans, and related investments. One goal of the surveys was to measure social cohesion among Cloverdale residents and identify any gaps in connectedness, especially for vulnerable residents and community-based organizations that serve them. We sought to understand whether there are observable, significant differences in how social cohesion relates to different subpopulations’ resilience outcomes to the Cloverdale community’s response to the PSPS incidents and COVID-19. We evaluate these associations between social cohesion, vulnerability, and resilience outcomes using measures of social cohesion evaluated using individual-level measures and organizational, network-based measures.
The individual survey was provided in both English and Spanish and could be taken online via Qualtrics or on paper in spring 2021 (late April - early June). Forty percent of survey respondents identified as Hispanic/Latino (n = 232), which mirrors the percent of Cloverdale’s overall population of approximately 9000 who identify as Hispanic/Latino. Almost all who took the survey in English took it electronically while nearly everyone who took it in Spanish did so on paper, often at the encouragement and sometimes with the assistance of a Spanish-speaking community volunteer. Participants were identified using a mix of convenience and snowball sampling techniques. We began with our community partner, Resilient Cloverdale, and asked them to distribute the surveys through their networks. Distribution vehicles included organization websites and newsletters, direct outreach to personal/professional networks, and distribution on-site at local organizations. Most often, the paper Spanish surveys were handed out at a drive through food distribution site that served predominantly farmworker families while the paper English surveys were distributed through the senior center and library. All of the data from the paper surveys were entered by the research team at San Francisco State.
We worked with Resilient Cloverdale to identify the organizations to include in the initial outreach to participate and asked participating organizations to invite other organizations in the community to participate. Participants could respond directly to the online survey survey or via phone, administered by a member of the research team who entered their responses directly into the online form. All individual survey responders were 18 years of age or older, and all questions on the survey were optional. The approximate duration taken to complete the survey was around 15–20 min. The full (English language version) survey can be found in the appendix of this paper.
3.2. Social cohesion survey questions
3.2.1. Resilience indicators
As our primary outcome of interest, we investigate individual-level resilience, defined as the ability of individuals to deal with stressors and effectively resume the rhythms of daily life through cooperation following shocks [34]. To measure individual-level resilience, the survey used a multi-pronged approach capturing two main concepts, including (1) Good Mental Health and (2) Feelings of Support by Government, Family, & Neighbors. Mental health has been studied extensively as a key resilience outcome by social epidemiologists and disaster scholars alike [31,30,35–37]. Likewise, feelings of support is a key outcome of social capital and the mutual aid it can produce [31].
To capture respondents’ overall sense of well-being, we employed the Kessler 6 question battery, which asked respondents how the respondent had been feeling recently in general (e.g., how often did the respondent feel (1) nervous, (2) hopeless, (3) restless, (4) depressed, (5) worthless, and (6) felt that everything was too much of an effort). The Kessler 6 screening scale [38] has been used worldwide to quickly screen for poor mental health, adopted in surveys by the WHO [39], the US’s Behavioral Risk Factor Surveillance Survey (BRFSS) (eg. Ref. [40]), and other nationwide surveys (eg. Ref. [41], among many others).
To capture feelings of support, we asked residents how prepared or supported they felt by (1) government, then by (2) family, and then by (3) neighbors, on a Likert Scale from (less) 1 to 5 (more). We repeated these three questions for 3 social contexts, evaluating feelings of support overall (no specific time), then during each of two specific crises: (2) the PSPS during the Kincade Fire in 2019 and (3) while the statewide COVID-19 the shelter-at-home order was in effect in California (March 19, 2020–June 15, 2021). Finally, for each social context, we averaged feelings of support from government, family, and neighbors to create an indicator from 1 to 5 showing average feeling of support from government, family, and neighbors during that specific social context. These questions adapt the logic of previous studies on neighborhood mutual support, perceived support, and perceived well-being (eg. Ref. [42–45]).
Together, this produces 4 resilience indicators, including a (1) measure of mental health, (2) feelings of support overall, (3) feelings of support during the PSPS, and (4) feelings of support during the COVID-19 shelter-at-home period. These serve as our dependent variables in subsequent analyses.
3.2.2. Vulnerability and demographic indicators
Next, to evaluate associations with these dependent variables, we collected a set of independent variables, individual-level vulnerability and demographic indicators. The survey asked questions relating to the responder’s gender, race/ethnicity, religion, age T. Fraser et al. International Journal of Disaster Risk Reduction 114 (2024) 104951 4 23
(0–17, 18–24, 25–34, 35–44, 45–54, 55–64, 65–74, 75–84, 85 or older), income ($0–40K, $40–60K, $60–80K, $80–100K, $100–120K, or $120K+), level of education (some high school, high school graduate/GED, some college, college degree, postgraduate degree), and disability status (1/0). Another set of questions asked about factors seen to reflect residents’ connectedness to the community overall or constraints on creating community connections, including employment status, commuting distance to work, tenure in community, whether they rent or own their home, and if they felt they had friends or family who could help them if they lost their job. These aim to catch most key attributes of social vulnerability that commonly appear in social vulnerability indices (eg. the CDC’s SVI by Ref. [46] or [47]’s SVI).
We constructed a simple measure of average vulnerability by taking each of 9 questions describing standard elements of social vulnerability and converting them to a 1 to 5 scale, where the most vulnerable category receives a 5. Age and income brackets were recoded to 9 point and 6 point scales, respectively, and then each scale was recoded such that 5 indicated oldest and lowest income, respectively. Employment was recoded to range from full-time (1) to part-time (3) to no employment (5). Several categories received binary classifications, which were also adapted to the 1 to 5 scale, like white residents (1) vs. non-white residents (5), some college education or more (1) vs. no college education (5), home ownership (1) vs. renting (5), reporting no disability (1) vs. reporting a disability (5), and religious majority/minority status, coded as Christian respondents (1) vs. other religious backgrounds or none (5).
Finally, these 5 point indicators were averaged together to describe, on average, does a respondent tend to have more traits linked to social vulnerability, or less?
3.2.3. Social capital indicators
Next were a set of questions that asked in general about how respondents participate in the Cloverdale community, used to evaluate social capital, following field guidelines [48] and common examples [30,31,36,49]. The survey asked the individuals (1) if they felt their voice has an impact on the decisions that affect their community, (2) how often the individual visits with neighbors in their homes, (3) how often members of the community come together to solve problems, and (4) whether the responder participated in recent elections or (5) contacted local officials [48]. It also asks about (6) participation in community events, (7) helping neighbors, (8) frequency of volunteering (eg. [31,36]). We asked respondents to indicate the degree to which they agree or disagree (on a Likert scale) with statements about indicators of generalized trust and reciprocity (e.g. [36,49]), including (9) whether most people can be trusted, (10) trust in government officials, and (11) law enforcement, and general feelings about community life, among others. We adapted these from common social capital questions used in the US 2006 Social Capital Benchmark Survey [50]. The full list of measures is listed in Fig. 6. These measures of trust span multiple dimensions of social capital, including trust, mutual aid, and associational participation (eg. Ref. [30,31,51]).
Based on these questions, we created an average trust index, averaging our 20 measures of trust for individuals, each scaled/ rescaled from 1 (lowest) to 5 (highest) trust. We then repeated this process, averaging 4 measures of trust in government, including trust in local government, trust in local police, feelings that your voice affects local decisions, and frequently contacting government representatives. Indicators for each index are listed in Figs. 6 and 7 in the results.
While the average trust index helps measure social capital overall, the trust in government index helps approximate linking social capital [34], describing how connected residents feel to local government officials, a key factor in whether residents’ agency is respected or objectified in the risk management process [52–54].
3.2.4. Inter-ethnic and intra-ethnic ties
Finally, we developed novel measures of inter-ethnic and intra-ethnic ties. The survey asked respondents to identify any organizations or events they “normally engage with”, out of a list of 41 organizations. We then calculated how many organizations each pair of respondents shared in common, and then calculated for each resident how many total organizational ties they possessed linking them to residents of the same ethnic background (broken down simply into white-white, Hispanic/Latino-Hispanic/Latino, or otherother (a very small category).
Then, we repeated this, evaluating total organizational ties each resident possessed, linking them to residents of different ethnic backgrounds. Finally, we rescaled each measure from 1 to 5 for all residents, where 5 indicated maximal connectivity and 1 indicated minimal connectivity. In our later statistical models, described further below, this allowed us to estimate the effect of cross-cutting ties, controlling for within-group ties, controlling for alternative trust and vulnerability based explanations. This way, all variables are measured on the same scale (from 1 to 5) and have comparable effect sizes.
3.3. Organization connections survey questions
Organizations who had an affiliation with one or more organizations in Cloverdale were asked to participate in this survey. Similar to the individual survey, the responders were 18 years of age or older, all questions were optional, and the duration of the survey was 15–20 min. Respondents were instructed to answer for the organization they consider their primary affiliation.
The survey was designed to collect data about how community organizations are connected to one another and to various segments of the community, to help us understand the configuration of the organizational network in survey. The first set of questions solicited basic information, including location, years in operation, sector, and whether they were part of a larger organization or affiliated network. The survey also asked if in the last two years (i.e. June 2019–June 2021), of any partnerships the organization may have had, if any institutional funders provided financial support, and if the responding organization participated in coalitions or networks focused on serving the Cloverdale community.
To understand each organization’s potential role in and capacity for disaster response, the survey asked how concerned the T. Fraser et al. International Journal of Disaster Risk Reduction 114 (2024) 104951 5 24
organization was about 13 types of man-made and natural disasters, ranging from active shooters to loss of utilities and things like earthquakes, floods, and fires. Next, the survey asked a series of related questions, including types of services provided, service locations, geographical coverage, and populations served (e.g., age ranges, ethnicities, languages, genders, religions, and vulnerable populations. Similar to the individual survey, two sets of questions focused on the degree to which respondents felt prepared or supported by others in the community during two crises: the PSPS during the Kincade Fire in 2019 and while the statewide COVID-19 the shelter-at-home order was in effect in California (March 19, 2020–June 15, 2021).
4. Data
4.1. Sample representativeness
We evaluated the representativeness of the 237 completed survey responses to the resident survey, in terms of 6 key demographic variables. This included whether residents were women, age 65 or older, Hispanic or Latino, versus another demographic group, had some college education or more, which of 4 income brackets they fit into, and whether they were employed (in full or part-time work, versus not employed).
We used iterative proportional fitting, the standard technique in the field, used by groups like Qualtrics and the Pew Research Center, to generate survey weights to remedy any potential concerns with representativeness. We calculated initial weights, used to measure the Weighted Sample proportions above, then trimmed them so that no case received a weight higher than 3 or lower than 0.3.
This is good practice, to ensure that no single respondent’s voice is fully excluded by the weighting process. Quantities calculated using these weights are referred to as the Trimmed, Weighted Sample.
In Fig. 1, we highlight the original demographic breakdown of raw survey responses, compared against the population, the weighted sample, and the trimmed weighted sampled. We recommend that further analysis use the trimmed survey weights, so that no respondents’ voice is too over- or underrepresented by weighting.
4.2. Organizational representativeness by demographics
Similarly, we analyzed the representativeness of the organizational survey sample, which consisted of 41 responses from 34 unique organizations, sampled from a population of 110 organizations active in Cloverdale.
In the right panel of Fig. 2, we evaluated representativeness by binning each organization into one or more of the following 9 Fig. 1. Comparison of Resident Survey with vs. without Weighting.
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categories, depicting organizational traits: organizations focused on (1) emergency services, (2) business, (3) health, (4) housing, (5) food provision, (6) Hispanic/Latinx community-focus, (7) religious activities, (8) civil society, (9) public/government activities. We geolocated all organizations to the census block where their organization is located, and evaluated how well the traits of the neighborhoods that host this sample of organizations match the traits of the neighborhoods that host all the organizations in the population.
To do so, we used 2020 Decennial Census Redistricting data to classify each organization in terms of several dichotomous neighborhood traits. Namely, each organized was classified as from or not from a neighborhood where (1) the population density was above the median level for the Cloverdale study region, where (2) over 50 % of homes were occupied, where (3) over 50 % of residents were Hispanic/Latino, and where (4) over 50 % of residents were white. The percentage of organizations fitting each criteria in the sample vs. the population are highlighted in the left panel of Fig. 2 (above).
4.3. Organizational representativeness by geography
Finally, we repeated this, sorting organizations into one of 20 two-square-kilometer grid cells encompassing the core Cloverdale Fig. 2. Organizational survey representativeness.
Fig. 3. Organizational representativeness by Geography.
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area; any located outside Cloverdale were sorted into a 21s category, ‘outside Cloverdale’. In the left panel of Fig. 3, we compare what rate of organizations from the population vs. the sample ended up in each geographic region. Then, we map the population (center panel) compared to the sample (right panel), using white points to show organizational addresses over top of a grid of 2-square kilometer cells. (The background highlights which census blocks have the highest share of Hispanic or Latino residents, for context, where yellow indicates near 100 % of residents being Hispanic or Latino, while purple indicates nearly 0 %.) Fig. 3 reveals extremely good representativeness, for a survey of this size (see geographic representativeness in Fig. 3A). This suggests the organizational data is fine to analyze without applying survey weights. Indeed, when we tried to produce survey weights according to the method used for the resident survey, the weighted versions did not match the population better than the original. As a result, our analyses use the raw organizational data without weighting.
As a final check in Fig. 4, we produced 1000 random variables and simulated how often the average value for each of those variables differed in the organizational sample compared to the full population. This revealed that in just 5.9 % of cases were average values for a variable in the sample significantly different from the population; in 94.1 % of simulations, sample results were not significantly different from the population.
5. Results
Our results show how trust and vulnerability are related to 4 indicators of resilience. We investigate relationships between in-group and inter-group ethnic ties and key indicators of resilience and vulnerability below, using a four-part analysis, focusing on differences in vulnerability, differences in social capital, differences in resilience, and then statistical models of resilience.
5.1. Differences in vulnerability
First, we hypothesized that social vulnerability levels varied meaningfully by ethnicity. To test this, we compiled an overall measure of individual vulnerability, using 9 survey questions, rescaled from 1 (low social vulnerability) to 5 (high social vulnerability), to approximate how socially vulnerable we might expect that resident to be during/following a crisis. Here, indicators of vulnerability include a respondent reporting being a woman, older, non-white, poorer, having not been to college, unemployed, renting, being a person with disabilities, or being from a religious minority.
These results are visualized in Fig. 5. We see here again that Latino and Hispanic residents on average are more vulnerable (3.3/5) than their white neighbors (2.4/5), by a factor of 18 %. Indeed, this provides strong support for our first hypothesis.
5.2. Differences in social capital
Second, we hypothesized that residents see meaningful differences in social capital depending on their ethnicity, expecting lower social capital outcomes for historically marginalized groups, namely Hispanic and Latino residents in Cloverdale.
Notably, we find Hispanic and Latino residents’ scores were lower, on average, on both trust indices (generalized trust and trust in government) as compared with White, Non-Hispanic residents. Fig. 6 in the Results highlights the average levels of overall trust among Hispanic and Latino residents (green) versus White, Non-Hispanic/Latino residents (purple), showing the average of our 20 indicators of social capital and trust indicators.
Fig. 4. Given 1000 random variables, how often does our sample produce a statistically significant difference from the population.?.
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While the average (weighted) Hispanic respondent in Cloverdale reported an overall trust index score of 2.4 out of 5, the average White respondent reported a trust score of 3.4, a 20 % increase relative to the total range of possible scores. Notably, Hispanic and Latino residents were especially less likely to vote in the most recent city election or presidential election (~1.8/5), and are worried that neighbors will take advantage of them (3/5, inverse = 2).
We then repeated this process in Fig. 7, averaging measures of trust in government, including trust in local government, trust in local police, feelings that your voice affects local decisions, and frequently contacting government representatives. We found that as Fig. 5. Average vulnerability index by ethnicity.
Fig. 6. Average trust index by ethnicity.
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expected, Hispanic and Latino residents experienced lower levels of trust in government compared to white peers, particularly feeling that their voices do not affect local decisions (2.1/5, versus 3.3/5 for white residents). This further adds support for our second hypothesis that social capital is meaningfully stratified by ethnicity in Cloverdale.
5.3. Associations between resilience outcomes, social capital, and vulnerability Next, we turned our attention to our third hypothesis, investigating how social vulnerability and social capital shape resilience outcomes. We hypothesized that residents with higher social capital were more likely to see better resilience outcomes (eg. mental health), even after accounting for differences in social vulnerability.
In each of the two-by-two tables in Fig. 8, we analyzed a key resident resilience outcome, e.g. how well they report their emotional and psychological health (where 24 is best and 0 is worst). Then, in each cell, we calculated the mean level of that support outcome experienced by residents with any combination of (A) Low Trust, (B) High Trust, (C) Low Vulnerability, or (D) High Vulnerability.
Here, low and high trust or vulnerability are defined as having an index score over 3 out of 5 (where 1 indicates low and 5 indicates high, on a likert scale).
We see that for mental health, residents with high trust and low vulnerability see much better mental health (20.9 out of 24), but for those with low trust and high vulnerability, they see a 4.7 point dip in mental health. In contrast, our three other measures of resident resilience tell a different story, measured by how well they felt supported by government, family, and neighborhoods, during COVID, and during the power shutoff. Here, the main trend seen is that residents with lower trust saw worse outcomes, regardless of levels of vulnerability, and vice versa.
5.4. Statistical models of resilience outcomes
Finally, we fully evaluated our third hypothesis using statistical models, to estimate the effect of social capital, specifically interFig. 7. Average trust in Government index by ethnicity.
Fig. 8. Mean Resident outcomes by social capital and vulnerability.
T. Fraser et al. International Journal of Disaster Risk Reduction 114 (2024) 104951 10 29
group ties on resilience outcomes. We constructed a series of ordinary least squares models that evaluated the effect of cross-cutting, bridging ties on resilience outcomes, controlling for alternative explanations like overall trust index scores, trust in government index scores, and vulnerability index scores (Models are reported in Table 1 and Appendix B). These models relied on our network-based measures of inter-group and intra-group ties.
The results demonstrated that residents with stronger inter-group ties are linked to improvements in all 4 types of resilience/ support outcomes (Models 1A-B, 2A-B, 3A-B, and 4A-B). As the number of inter-ethnic ties increases by 1, our models project a +1.32 point increase in quality of mental health on a scale from 0 to 24 (p < 0.10, Model 1A). Further, inter-ethnic ties were linked to increases in how supported residents felt by government, family, and neighbors overall (+0.41, p < 0.001), during the power shutoff (+0.48, p < 0.001), and during COVID-19 (+0.21, p < 0.05), respectively. After applying the raked survey weights, these trends remained, while a handful of effects became slightly weaker or lost statistical significance. But this aside, the overall trend remains quite strong.
We repeated these models, controlling for each specific sub indicator of vulnerability rather than using the vulnerability index, shown in Appendix Appendix Table B1. Results remain largely consistent. In one case, the effects weighted model (Table B1, Model 1B) for mental health loses significance, but otherwise, all other effects remain strong and significant. This indicates support for our third hypothesis (H3), that social capital – specifically inter-ethnic social ties – are linked to better resilience outcomes, even after accounting for social vulnerability.
Additionally, we find that trust has stronger effects than vulnerability for the four indicators of resilience we examine (mental health, feeling supported by the community, feeling supported during Covid, and feeling supported during the PSPS). Higher levels of trust were associated with better outcomes for each indicator than lower vulnerability; for example, for overall feelings of support, each 1 point increase in the Trust Index was associated with a +0.41 (p < 0.001) point increase in feelings of support, on a scale from 1 (least) to 5 (most).
We repeated these models, zooming into just the 93 Hispanic or Latino self-identifying respondents in our sample. Due to the smaller sample size, some significant effects disappear, but the overall trends remain quite consistent. We then repeated this for the 111 responses from White residents, finding similar, albeit weaker trends. These impacts appear to be somewhat stronger for Hispanic/ Latino residents, although further research is warranted. Tabular representations of these models are available in Appendix B (Tables B1, B2, and B3).
To summarize, this analysis found that Hispanic and Latino residents scores were lower, on average, on both trust indices (generalized trust and trust in government) as compared with White, Non-Hispanic residents. In addition, Hispanic and Latino residents are more vulnerable, on average, than White, Non-Hispanic residents. Furthermore, having low levels of trust combined with high levels of vulnerability is associated with the worst outcomes for all four indicators while high levels of trust or inter-group ties seem to mitigate some of the negative effects of low trust when it comes to feeling supported during COVID or the PSPS.
6. Discussion
This paper presented results from two surveys designed to measure social cohesion among Cloverdale residents and identify any gaps in connectedness, especially for vulnerable residents and community-based organizations that serve them. More specifically, we investigated ties between organizations and Cloverdale’s Hispanic and Latino residents, compared against ties between organizations and Cloverdale’s White residents, identifying patterns in mental health and social capital outcomes quite stratified by ethnicity.
On average, we found that Hispanic and Latino residents in Cloverdale have lower trust in individuals within their communities and local government, compared to white residents. Similarly, Hispanic and Latino residents have shown higher levels of vulnerability than white residents in Cloverdale. Both trust and vulnerability have a strong association with all four indicators of resilience. Further, our core takeaway was that residents with more inter-group ties tend to see better resilience outcomes for all four resilience indicators (lower mental health distress scores and higher feelings of supportedness), even after accounting for other effects like vulnerability and other forms of social capital.
6.1. Contribution 1: Trust Matters most and is Unevenly distributed along ethnic lines Trust strongly correlated with mental health and feeling supported during times of crisis. Holding vulnerability constant we can see that trust is connected with all four resilience indicators. However, the dangerous COVID-19 vaccine rumors circulating around California disproportionately affecting Hispanic and Latino residents has likely lowered their trust in local communities and government. Additionally, the language barriers that Hispanic and Latino residents face in Cloverdale have also made it more difficult for them to find resources to improve their mental health [26].
Hispanic and Latino residents having lower levels of trust coupled with the fact that non-white communities have been disproportionately affected by climate change has caused a wide gap in the overall mental well-being of Hispanic and Latino communities in Cloverdale compared to their white counterparts [16].
6.2. Contribution 2: Inter-group ties are associated with better resilience outcomes Our least squares models show that there is a relationship between all four resilience indicators and inter-group ties. Individuals with similar economic, cultural, or linguistic backgrounds tend to gravitate towards each other creating intra-group ties and trust over time. To remove the barriers of creating inter-group ties, linguistic and economic obstacles need to be addressed. In turn, creating these T. Fraser et al. International Journal of Disaster Risk Reduction 114 (2024) 104951 11 30
Table 1
OLS Models of Respondent Resilience Outcomes for 237 valid responses from Cloverdale Residents, with Trimmed Raked Survey Weights.
Predictors Good
Mental Health
Feeling Supported (by Government, Family, & Neighbors)
Kessler 6 Psychological Distress Scale (0–24) Unweighted Model 1A Kessler 6 Psychological Distress Scale (0–24) Weighted Model 1B Overall Support (1–5) Unweighted Model 2A
Overall Support (1–5) Weighted Model 2B
Support during Power Shutoff (1–5) Unweighted Model 3A
Support during Power Shutoff (1–5) Unweighted Model 3B
Support during COVID-19 (1–5) Unweighted Model 4A
Support during COVID-19 (1–5) Weighted Model 4B
Intra-Ethnic Ties (Same
Ethnicity linked by same Orgs)
¡2.67a (0.84) ¡2.35a (0.69) ¡0.38 b(0.12) ¡0.29***
(0.09)<aPara Runon–>
¡0.45*** (0.14)<aPara Runon–>
¡0.34*** (0.11)<aPara Runon–>
− 0.14 (0.13) ¡0.27**
(0.10)<!bPara Runon–>
Inter-Ethnic Ties via Orgs
(Diff. Ethnicity linked by diff. Orgs)
1.32. (0.69) 0.83 (0.59) 0.44***
(0.10)<aPara Runon–>
0.31*** (0.08)<aPara Runon–>
0.48*** (0.12)<aPara Runon–>
0.40*** (0.09)<aPara Runon–>
0.33** (0.10)<!bPara Runon–>
0.21* (0.09)<!-cPara Runon–>
Trust Index 2.78***
(0.76)<aPara Runon–>
3.36*** (0.73)<aPara Runon–>
0.41*** (0.10)<aPara Runon–>
0.38*** (0.09)<aPara Runon–>
0.65*** (0.12)<aPara Runon–>
0.49*** (0.11)<aPara Runon–>
0.35*** (0.11)<aPara Runon–>
0.43*** (0.11)<aPara Runon–>
Trust in Government Index 0.72 (0.48) 0.31 (0.51) 0.37*** (0.06)<aPara Runon–>
0.33*** (0.07)<aPara Runon–>
0.30*** (0.08)<aPara Runon–>
0.30*** (0.08)<aPara Runon–>
0.46*** (0.07)<aPara Runon–>
0.38*** (0.07)<aPara Runon–>
Vulnerability Index ¡1.78***
(0.53)<aPara Runon–>
− 1.08. (0.56) 0.06 (0.07) 0.11 (0.07) 0.09 (0.08) 0.12 (0.09) 0.22** (0.08)<!bPara Runon–>
0.2* 1 (0.08)<!-cPara Runon–>
Constant 15.61***
(2.99)<aPara Runon–>
13.10*** (3.10)<aPara Runon–>
0.77. (0.40) 0.82***
(0.41)<aPara Runon–>
0.44 (0.47) 0.73 (0.48) 0.04 (0.43) 0.45 (0.45)
Max VIF 2.30 2.01 2.30 2.15 2.29 2.14 2.28 2.13Sigma 4.12 4.39 0.59 0.60 0.68 0.70 0.62 0.67R2 0.31 0.24 0.41 0.34 0.40 0.32 0.40 0.31 Adj. R2 0.29 0.22 0.40 0.32 0.38 0.31 0.39 0.30Num. obs. 208 208 231 231 216 216 229 229F statistic 17.73 12.85 31.19 22.71 27.68 19.88 29.85 20.44 Statistical Significance: ***p < 0.001; **p < 0.01; *p < 0.05; p < 0.1.Note: All indices scaled from 1 to 5, where 1 = lowest and 5 = highest.Vulnerability, Trust, and Trust in Government measures represent the mean of 9, 20, and 4 indicators, each scaled 1 to 5.
T. Fraser et al. International Journal of Disaster Risk Reduction 114 (2024) 104951 12 31
inter-group ties will encourage individuals within a community to help one another in times of crisis which may improve feelings of feeling supported during times of disaster.
6.3. Contribution 3: Vulnerability Unevenly distributed along ethnic lines The higher levels of vulnerability in Hispanic and Latino populations is unfortunately expected; past studies suggest that communities with a high ratio of residents with limited-English proficiency (LEP) tend to be more vulnerable during crisis [18]. (In this case, Cloverdale’s agricultural sector employs a large number of immigrant farmers.) The combination of high vulnerability and low trust in Hispanic and Latino communities in Cloverdale, is an example of a broader pattern in marginalized communities throughout the United States, related to the long-term effects of systemic racism and neglect of community needs by public officials [55,56].
These patterns are not unique to Cloverdale, California; it is unfortunately common to find higher social vulnerability [57–60], lower trust [31,61,32], and worse resilience outcomes [35,62] in many historically marginalized communities worldwide, due to the long-term effects of systemic discrimination of racial, ethnic, and religious minorities, among others [47]. Indeed, numerous studies have documented socially vulnerable neighborhoods seeing worse outcomes in various aspects of environmental justice, including worse air pollution and health impacts [63,64], lower return migration after crisis [65], inequitable aid redistribution [66], and less voice in disaster recovery management [67,68], among others. We hope that this research encourages further studies of on-the-ground conditions for similar communities after disaster, as we suspect that inter-group ties would continue to enhance resilience outcomes in vulnerable communities in other countries.
6.4. Future research
This study investigated resilience and vulnerability outcomes post-crisis in a Californian community affected by fires and the COVID-19 crisis. We use a novel survey with post stratification weighting of Cloverdale residents to evaluate indicators of resilience, vulnerability, and social capital, particularly investigating intra ethnic and inter-ethnic ties. Our analysis revealed differences in key resilience and vulnerability measures, particularly measures of trust, divided along ethnic lines.
This raises several directions for future research. First, scholars should seek to investigate if the negative associations we found between intra-ethnic ties and our resilience outcomes persist over time. Our study looked at just a single snapshot survey, but such negative associations could be accentuated by crisis and thus might taper off over time. Future longitudinal surveys of these topics can help evaluate and benchmark these resilience indicators in Cloverdale and similar communities; they could also help scholars measure rates of change in these resilience outcomes over time.
Second, our evaluation of connectivity between residents relied on a network survey of co-affiliation ties, depicting which organizations residents mutually were affiliated with/interacted with. Future studies should investigate these community organizations further, particularly whether certain types of community organizations are more effective than others at generating inter ethnic ties.
For instance, recent research on social infrastructure is premised on the idea that community centers and libraries are places that bring together people of different backgrounds (eg. Ref. [55,69]). Future studies should aim to measure these levels of engagements, in the hopes that we may increase communities’ share of inter-ethnic ties to improve their resilience to future crises.
CRediT authorship contribution statement
Timothy Fraser: Writing – review & editing, Writing – original draft, Visualization, Methodology, Formal analysis. Aayushi Mishra: Writing – original draft. Osama Awadalla: Writing – original draft. Jennifer Shea: Writing – review & editing, Writing – original draft, Supervision, Project administration, Methodology, Data curation, Conceptualization. Daniel Homsey: Writing – review & editing, Resources, Project administration, Data curation. Daniel P. Aldrich: Writing – review & editing, Writing – original draft, Supervision, Methodology, Investigation, Formal analysis, Conceptualization.
Declaration of competing interest
The authors declare the following financial interests/personal relationships which may be considered as potential competing interests:Jennifer Shea reports financial support was provided by US Geological Survey. Daniel Homsey reports a relationship with NGO Resilient Cloverdale that includes: employment. If there are other authors, they declare that they have no known competing financial interests or personal relationships that could have appeared to influence the work reported in this paper.
Acknowledgements
Research supported with funding from the U.S. Geological Survey under Grant/Cooperative Agreement No. G21AC10003-00S.
Research assistance provided by Becky Ennis (Resilient Cloverdale), and SFSU MPA students Jessica Campos, Carlos Galvan, and Tarundeep Singh from San Francisco State University.
Appendix A. Supplementary data
Supplementary data to this article can be found online at https://doi.org/10.1016/j.ijdrr.2024.104951.
T. Fraser et al. International Journal of Disaster Risk Reduction 114 (2024) 104951 13 32
Appendix B". Models of Individual Outcomes
Table B1
OLS Models of Respondent Resilience Outcomes. for 237 valid responses from Cloverdale Residents, with Raked Survey Weights Predictors Good
Mental Health
Feeling Supported (by Government, Family, & Neighbors)
Kessler 6
Psychological
Distress Scale
(0–24)
Unweighted
Model 1A
Kessler 6
Psychological
Distress Scale
(0–24)
Weighted
Model 1B
Overall
Support
(1–5)
Unweighted
Model 2A
Overall
Support
(1–5)
Weighted
Model 2B
Support during
Power Shutoff
(1–5)
Unweighted
Model 3A
Support during
Power Shutoff
(1–5)
Unweighted
Model 3B
Support
during COVID19 (1–5)
Unweighted
Model 4A
Support
during
COVID-19
(1–5)
Weighted
Model 4B
Intra-Ethnic Ties
(Same Ethnicity
linked by same
Orgs)
¡1.96 (0.85)* ¡2.35
(0.86)**
¡0.34
(0.12)**
¡0.30
(0.11)**
¡0.40
(0.14)**
¡0.43
(0.13)**
¡0.34
(0.12)**
¡0.25
(0.12)*
Inter-Ethnic Ties
via Orgs (Diff.
Ethnicity linked
by diff. Orgs)
0.33 (0.73) 0.74 (0.71) 0.30
(0.10)**
0.23 (0.09)*
0.37 (0.12)** 0.30 (0.11)** 0.20 (0.10)⋅ 0.16 (0.10)
Trust Index 1.67 (1.01) 1.77 (1.00)⋅ 0.41
(0.14)**
0.37 (0.13)**
0.61 (0.16)*** 0.53 (0.15)*** 0.32 (0.14)* 0.29 (0.14)* Trust in
Government
Index
0.71 (0.56) 1.36 (0.58)* 0.38
(0.07)***
0.42 (0.07)***
0.35 (0.09)*** 0.40 (0.09)*** 0.46
(0.08)***
0.52 (0.08)***
Age 0.57 (0.29)* 0.41 (0.28) − 0.06
(0.04)
− 0.04
(0.04)
− 0.07 (0.04) − 0.05 (0.04) − 0.01 (0.04) − 0.01
(0.04)
Women ¡1.18 (0.73) ¡1.72 (0.68)* 0.02 (0.10) − 0.02
(0.09)
− 0.04 (0.12) − 0.12 (0.10) 0.05 (0.10) 0.04 (0.09)
Income ¡0.04 (0.25) − 0.39 (0.27) ¡0.08
(0.03)*
¡0.14
(0.04)***
− 0.07 (0.04) ¡0.13
(0.04)**
¡0.07
(0.04)*
¡0.12
(0.04)**
Some College 0.99 (1.43) 0.04 (1.19) − 0.23
(0.19)
− 0.20
(0.16)
− 0.34 (0.24) − 0.23 (0.19) ¡0.18 (0.21) ¡0.16
(0.17)
Race: White ¡2.24 (1.44) − 0.46 (1.16) 0.20 (0.20) 0.18 (0.15)
0.29 (0.24) 0.27 (0.18) ¡0.01 (0.21) ¡0.02
(0.16)
Race: Other ¡3.48 (2.07)⋅ − 0.83 (1.73) 0.35 (0.28) 0.22 (0.23)
0.41 (0.34) 0.28 (0.26) 0.14 (0.30) 0.13 (0.24)
Part-Time
Employment
¡2.03 (1.11)⋅ ¡1.82 (1.07)⋅ 0.18 (0.14) − 0.03
(0.14)
0.21 (0.17) 0.02 (0.16) 0.19 (0.15) ¡0.01
(0.14)
Unemployed ¡0.50 (0.95) ¡1.49 (0.84)⋅ − 0.00
(0.13)
− 0.11
(0.11)
− 0.05 (0.15) − 0.14 (0.13) ¡0.05 (0.13) ¡0.07
(0.11)
Renter ¡3.49
(0.97)***
¡3.95
(1.06)***
¡0.26
(0.13)*
¡0.45
(0.13)***
− 0.14 (0.15) ¡0.40 (0.16)* ¡0.28
(0.13)*
¡0.41
(0.14)**
Persons with
Disabilities
¡1.88
(0.92)*
− 0.73 (0.99) 0.11 (0.12) − 0.13
(0.13)
0.08 (0.14) − 0.15 (0.15) 0.29 (0.13)* 0.05 (0.14)
Christian ¡0.86 (0.74) − 0.86 (0.72) 0.08 (0.10) 0.09
(0.10)
0.04 (0.12) 0.06 (0.11) 0.03 (0.11) 0.01 (0.10)
Constant 15.10
(2.74)***
15.32 (2.59)***
1.60 (0.37)***
1.96 (0.34)***
1.39 (0.45)** 1.95 (0.40)*** 1.66
(0.39)***
1.82 (0.35)***
Max VIF 6.77 5.02 7.47 5.24 7.68 5.22 7.40 5.22
Sigma 4.14 4.05 0.57 0.55 0.67 0.62 0.60 0.58
R2 0.38 0.38 0.39 0.44 0.37 0.43 0.40 0.45
Adj. R2 0.32 0.32 0.34 0.40 0.31 0.38 0.35 0.41
Num. obs. 172 172 188 188 177 177 186 186
F statistic 6.25 6.31 7.41 9.15 6.39 8.07 7.52 9.44
Statistical Significance: ***p < 0.001; **p < 0.01; *p < 0.05; p < 0.1.
Note: All indices scaled from 1 to 5, where 1 = lowest and 5 = highest.
Vulnerability, Trust, and Trust in Government measures represent the mean of 9, 20, and 4 indicators, each scaled 1 to 5.
Table B2
OLS Models of Respondent Resilience Outcomes for Hispanic/Latino Residents Predictors Good
Mental Health
Feeling Supported (by Government, Family, & Neighbors)
Kessler 6
Psychological
Kessler 6
Psychological
Overall
Support
Overall
Support
Support during
Power Shutoff
Support during
Power Shutoff
Support
during
Support
during
(continued on next page)
T. Fraser et al. International Journal of Disaster Risk Reduction 114 (2024) 104951 14 33
Table B2 (continued )
Predictors Good
Mental Health
Feeling Supported (by Government, Family, & Neighbors)
Kessler 6
Psychological
Distress Scale
(0–24)
Unweighted
Model 1A
Kessler 6
Psychological
Distress Scale
(0–24)
Weighted
Model 1B
Overall
Support
(1–5)
Unweighted
Model 2A
Overall
Support
(1–5)
Weighted
Model 2B
Support during
Power Shutoff
(1–5)
Unweighted
Model 3A
Support during
Power Shutoff
(1–5)
Unweighted
Model 3B
Support
during
COVID-19
(1–5)
Unweighted
Model 4A
Support
during
COVID-19
(1–5)
Weighted
Model 4B
Distress Scale
(0–24)
Unweighted
Model 1A
Distress Scale
(0–24)
Weighted
Model 1B
(1–5)
Unweighted
Model 2A
(1–5)
Weighted
Model 2B
(1–5)
Unweighted
Model 3A
(1–5)
Unweighted
Model 3B
COVID-19
(1–5)
Unweighted
Model 4A
COVID-19
(1–5)
Weighted
Model 4B
Intra-Ethnic Ties
(Same Ethnicity
linked by same
Orgs)
− 3.75 (2.76) ¡5.10 (2.44)* − 0.06
(0.36)
0.45 (0.38)
0.09 (0.44) 0.21 (0.45) − 0.38 (0.36) 0.45 (0.37)
Inter-Ethnic Ties
via Orgs (Diff.
Ethnicity linked
by diff. Orgs)
1.87 (1.02)⋅ 2.38 (0.88)** 0.14 (0.14) − 0.02
(0.14)
0.22 (0.17) 0.15 (0.16) 0.10 (0.14) − 0.13
(0.13)
Trust Index 3.63
(1.02)***
2.84 (0.85)** 0.21 (0.15) 0.06
(0.15)
0.25 (0.18) 0.07 (0.18) 0.35 (0.15)* 0.30
(0.14)*
Trust in
Government
Index
¡1.16 (0.69)⋅ 0.18 (0.70) 0.51
(0.09)***
0.70 (0.11)***
0.35 (0.11)** 0.59 (0.13)*** 0.56
(0.09)***
0.71 (0.10)***
Vulnerability Index − 0.19 (0.84) 0.17 (0.79) 0.21 (0.12)⋅ 0.32 (0.13)*
0.21 (0.14) 0.28 (0.15)⋅ 0.36 (0.12)** 0.43
(0.12)***
Constant 12.99
(4.82)**
11.67 (4.38)**
0.45 (0.69) − 0.52
(0.73)
0.62 (0.84) 0.09 (0.86) 0.06 (0.69) ¡1.26
(0.70)⋅
Max VIF 7.43 7.17 6.06 5.75 6.07 5.74 6.07 5.75
Sigma 4.40 4.19 0.68 0.78 0.82 0.91 0.68 0.75
R2 0.14 0.21 0.32 0.32 0.23 0.25 0.34 0.37
Adj. R2 0.11 0.18 0.30 0.30 0.21 0.22 0.32 0.35
Num. obs. 132 132 169 169 157 157 166 166
F statistic 4.17 6.84 15.17 15.68 9.12 9.98 16.79 18.84 Statistical Significance: ***p < 0.001; **p < 0.01; *p < 0.05; p < 0.1.
Note: All indices scaled from 1 to 5, where 1 = lowest and 5 = highest.
Vulnerability, Trust, and Trust in Government measures represent the mean of 9, 20, and 4 indicators, each scaled 1 to 5.
Table B3
OLS Models of Respondent Resilience Outcomes for White Residents Predictors Good
Mental Health
Feeling Supported (by Government, Family, & Neighbors)
Kessler 6
Psychological
Distress Scale
(0–24)
Unweighted
Model 1A
Kessler 6
Psychological
Distress Scale
(0–24)
Weighted
Model 1B
Overall
Support
(1–5)
Unweighted
Model 2A
Overall
Support
(1–5)
Weighted
Model 2B
Support during
Power Shutoff
(1–5)
Unweighted
Model 3A
Support during
Power Shutoff
(1–5)
Unweighted
Model 3B
Support
during
COVID-19
(1–5)
Unweighted
Model 4A
Support
during
COVID-19
(1–5)
Weighted
Model 4B
Intra-Ethnic Ties
(Same Ethnicity
linked by same
Orgs)
0.73 (0.98) 1.06 (0.97) − 0.02
(0.11)
0.16 (0.12)
− 0.14 (0.13) 0.09 (0.13) 0.05 (0.14) 0.20 (0.13)
Inter-Ethnic Ties
via Orgs (Diff.
Ethnicity linked
by diff. Orgs)
¡2.69 (1.05)* ¡2.26 (1.02)* 0.08 (0.12) − 0.14
(0.12)
0.21 (0.14) − 0.17 (0.14) − 0.03 (0.15) − 0.11
(0.14)
Trust Index 1.14 (0.82) 0.50 (0.76) 0.12 (0.09) − 0.01
(0.09)
0.38 (0.11)*** 0.24 (0.11)* 0.06 (0.11) − 0.15
(0.10)
Trust in
Government
Index
1.85 (0.46)***
1.67 (0.44)***
0.29 (0.05)***
0.36 (0.05)***
0.28 (0.07)*** 0.34 (0.06)*** 0.40
(0.06)***
0.53 (0.06)***
Vulnerability Index ¡0.97 (0.47)* − 0.27 (0.46) − 0.04
(0.05)
¡0.11
(0.06)⋅
− 0.03 (0.06) ¡0.15 (0.06)* 0.01 (0.07) 0.07 (0.06)
Constant 15.66
(2.82)***
15.66 (2.48)***
2.14 (0.32)***
2.54 (0.30)***
1.48 (0.38)*** 2.33 (0.34)*** 1.98
(0.39)***
1.96 (0.34)***
(continued on next page)
T. Fraser et al. International Journal of Disaster Risk Reduction 114 (2024) 104951 15 34
Table B3 (continued )
Predictors Good
Mental Health
Feeling Supported (by Government, Family, & Neighbors)
Kessler 6
Psychological
Distress Scale
(0–24)
Unweighted
Model 1A
Kessler 6
Psychological
Distress Scale
(0–24)
Weighted
Model 1B
Overall
Support
(1–5)
Unweighted
Model 2A
Overall
Support
(1–5)
Weighted
Model 2B
Support during
Power Shutoff
(1–5)
Unweighted
Model 3A
Support during
Power Shutoff
(1–5)
Unweighted
Model 3B
Support
during
COVID-19
(1–5)
Unweighted
Model 4A
Support
during
COVID-19
(1–5)
Weighted
Model 4B
Max VIF 4.81 5.88 4.85 5.91 4.55 5.51 4.85 5.91
Sigma 4.18 3.70 0.48 0.45 0.55 0.49 0.58 0.51
R2 0.15 0.11 0.20 0.24 0.24 0.26 0.20 0.31
Adj. R2 0.13 0.09 0.18 0.23 0.22 0.24 0.18 0.30
Num. obs. 267 267 269 269 251 251 269 269
F statistic 8.91 6.16 12.98 16.65 15.51 17.18 12.83 23.46 Statistical Significance: ***p < 0.001; **p < 0.01; *p < 0.05; p < 0.1.
Note: All indices scaled from 1 to 5, where 1 = lowest and 5 = highest.
Vulnerability, Trust, and Trust in Government measures represent the mean of 9, 20, and 4 indicators, each scaled 1 to 5.
Data availability
Data will be made available on request.
References
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City Council Meeting Minutes - January 8, 2025 - Page 1 of 3 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - DRAFT
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JANUARY 8, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.
A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.
A.3 Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Wolter
Absent: None
A.4 Conflict of Interest Declaration
None.
A.5 Agenda Review (Changes and/or Deletions)
None.
B. PUBLIC COMMENTS
B.1 Verbal Comments
Pearl Lopez spoke regarding public right of way safety issues, loose dog concerns, and a perspective community garden.
Mayor lands asked clarifying questions.
B.2 Written Comments
None.
C. STUDENT LIAISON REPORT
Liaison Saito reported
D. PROCLAMATIONS
None.
37 City Council Meeting Minutes - January 8, 2025 - Page 2 of 3 E. PRESENTATIONS
E.1 Potter Valley Project - Russian River Water Forum
David Taber presented and responded to Councilmember inquiries and comments.
Public Comment:
La Reva Myles asked clarifying questions
City Council discussed.
City Attorney Mog responded to Council inquiries.
F. CONSENT CALENDAR
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar.
The motion carried by the following vote:
Yes (5): Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Wolter No (0): None
Abstain (0): None
Absent (0): None
F.1 Minutes Approval - December 11, 2024
ACTION: APPROVED
F.2 Police Department Staffing Reorganization Reclassifying One Police Sergeant Position to a Police Lieutenant Position.
ACTION: RESOLUTION ADOPTED
RESOLUTION NO. 001-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLOVERDALE AUTHORIZING A STAFFING REORGANIZATION OF THE POLICE
DEPARTMENT BY RECLASSIFYING ONE POLICE SERGEANT POSITION TO A POLICE LIEUTENANT POSITION AND AUTHORIZE THE RECRUITMENT OF A POLICE LIEUTENANT.
G. PUBLIC HEARINGS
None.
H. NEW BUSINESS
H.1 Review and discussion of 2025 City Council Subcommittee, Joint Committee and Regional Board/Committee Appointments
City Manager Thompson introduced the item and the Council discussed.
Council provided direction to Staff.
Public Comment: None.
38 City Council Meeting Minutes - January 8, 2025 - Page 3 of 3 H.2 Discussion and possible action on the appointment of two Council Members to an Ad Hoc Committee for the purpose of reviewing and recommending updates to the City of Cloverdale’s Homelessness Hub concept
Vice Mayor Wheeler introduced the item.
Public Comment: None.
A motion was made by Mayor Lands, seconded by Councilmember Morgenstern, to appoint Vice Mayor Wheeler and Councilmember Morgenstern to an Ad Hoc Committee for the purpose of reviewing and recommending updates to the City of Cloverdale’s Homelessness Hub concept.
The motion carried by the following votes:
Yes (5): Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Wolter No (0): None
Abstain (0): None
Absent (0): None
I. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Meeting Media are available at www.cloverdale.net/agendacenter.
J. COUNCILMEMBER REPORTS
Vice Mayor Wheeler reported on the installation of the Furber Park lights as a pilot program to other locations i.e. Dog Park
Councilmember spoke on Restaurant Week.
Mayor Lands spoke at the recent Board of Supervisors meeting regarding a Grant Approval.
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
L. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson and City Attorney Mog reported on Measure DD Tax updates.
M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
None.
N. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:02 p.m. to the next regular meeting of the Cloverdale City Council scheduled for January 22, 2025.
APPROVED ON: April 9, 2025 ________________________
Mike Maloney, City Clerk
39 City Council Meeting Minutes - January 22, 2025 - Page 1 of 5 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - DRAFT
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JANUARY 22, 2025
5:00 PM - CLOSED SESSION
CLOVERDALE CITY HALL
124 N. CLOVERDALE BLVD, CLOVERDALE, CA 95425
6:00 PM - OPEN SESSION
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BLVD, CLOVERDALE, CA 95425
CLOSED SESSION - 5:00 PM
1. OPENING CLOSED SESSION
1.A Call to Order
Mayor Lands called the meeting to order at 5 p.m.
1.B Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Wolter
Absent: None.
1.C Closed Session Agenda Review (Changes and/or Deletions) None.
2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:
None.
3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):
3.A PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
Item was received and filed.
40 City Council Meeting Minutes - January 22, 2025 - Page 2 of 5 OPEN SESSION - 6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:01 p.m.
A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.
A.3 Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter
Absent: Councilmember Laskey
A.4. Report Out on Closed Session
None.
A.5 Conflict of Interest Declaration
None.
A.6 Agenda Review (Changes and/or Deletions)
None.
B. PUBLIC COMMENTS
B.1 Verbal Comments
La Reva Myles spoke regarding community policing and ICE Police Chief Parker provided comments.
B.2 Written Comments
• Cloverdale Rancheria - Macias
• Carbon Neutral by 2030 - Koslowsky
• Water and Fire Hydrant Infrastructure - Koslowsky
• Dog Park - Evans
C. PROCLAMATIONS
None.
D. STUDENT LIAISON REPORT
Liaison Gallego reported.
E. PRESENTATIONS
Mayor Lands rearranged the agenda to see item E.2 prior to E.1.
E.2 Employee Recognition:
Police Chief Parker reported.
New Personnel: Charity Koch
Promotion: Beau Gastinea
41 City Council Meeting Minutes - January 22, 2025 - Page 3 of 5 E.1 Marin/Sonoma Mosquito & Vector Control District Update City Manager Thompson introduced the item.
A Marin/Sonoma Mosquito and Vector Control representative presented and responded to Councilmember inquiries and comments.
F. CONSENT CALENDAR
Mayor Lands pulled item F.2
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar items F.1, F.3, and F.4.
The motion carried by the following vote:
Yes (4): Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter No (0): None
Abstain (0): None
Absent (1): Councilmember Laskey
F.1 Consider Adoption of a Resolution of the City Council of the City of Cloverdale Approving the Active Transportation Plan and finding this action is exempt from further environmental review under the General Rule in California Environmental Quality Act (CEQA) guidelines section 15061(b)(3).
ACTION: Resolution Adopted
RESOLUTION NO. 002-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING THE ACTIVE TRANSPORTATION PLAN AND FINDING THIS
ACTION IS EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW UNDER THE GENERAL RULE IN CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES SECTION 15061 (B)(3) F.3 Consider Appointing the Engineer of Record for the Cloverdale Landscaping and Lighting Assessment District for Fiscal Year 2025-26
RESOLUTION NO. 003-2025 ENTITELD: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPOINTING COASTLAND CIVIL ENGINEERING TO SERVE AS THE ENGINEER
OF WORK FOR THE CITY OF CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND DIRECTING THE PREPARATION AND FILING OF THE ENGINEER’S REPORT FOR FISCAL YEAR 2025-26 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
F.4 Consider Adoption of the 2025 City Council Subcommittee, Joint Subcommittee and Regional Board and Committee Appointments
ACTION: Resolution Adopted
RESOLUTION NO. 004-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE 2025 ROSTER OF SUBCOMMITTEE, JOINT COMMITTEE AND REGIONAL BOARD/COMMITTEE APPOINTMENTS AND THE 2025 SUBCOMMITTEE
MEETING SCHEDULE
42 City Council Meeting Minutes - January 22, 2025 - Page 4 of 5 Mayor Lands returned to item F.2.
F.2 Consider Adoption of a Resolution Authorizing the City Manager to execute a contract with Miracle PlaySystems for the Procurement and Installation of new playground equipment at Furber Park in amount of $269,244.56
Mayor Lands provided comments
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:
RESOLUTION NO. 005-2025 ENTITELD: RESOLUTION OF THE CITY OF COUNCIL OF THE CITY
OF CLOVERDALE APPROVING A PURCHASE AGREEMENT AND MINOR CONSTRUCTION AGREEMENT WITH MIRACLE PLAY SYSTEMS IN THE AMOUNT OF $269,244.56 FOR THE
PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT AND AUTHORIZING THE
CITY MANAGER TO EXECUTE SAID AGREEMENT
The motion carried by the following vote:
Yes (4): Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter No (0): None
Abstain (0): None
Absent (1): Councilmember Laskey
G. PUBLIC HEARINGS
None.
H. NEW BUSINESS
H.1 Direction on establishment of Outside Service Agreement Clearwater Ranch City Manager Thompson introduced the item and Staff responded to Councilmember inquiries and comments.
Council provided Staff direction on drafting an Outside Service Agreement to provide water to Clearwater Ranch outside the City limits.
I. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.
J. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
K. CITY MANAGER/CITY ATTORNEY REPORTS
None.
L. COUNCILMEMBER REPORTS
Councilmember Wolter informed the Council of his intent to resign at the end of February, 2025.
Vice Mayor Wheeler provided comments on a potential Homelessness / Mental Health hub. 43 City Council Meeting Minutes - January 22, 2025 - Page 5 of 5 Mayor Lands addressed Councilmember Wolter’s comments, and Councilmember Wolter addressed the transition. Councilmember Morgenstern provided comments.
Mayor Lands provided comments on Measure DD Sales Tax collection.
M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
None.
N. ADJOURNMENT
Mayor Lands adjourned the meeting at 6:52 p.m. to the next regular meeting of the Cloverdale City Council scheduled for February 12, 2025.
APPROVED ON: April 9, 2025
________________________
Mike Maloney, City Clerk
44 City Council Meeting Minutes - February 12, 2025 - Page 1 of 6 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - DRAFT
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 12, 2025
CLOSED SESSION - 5 PM
CLOVERDALE CITY HALL
124 N. CLOVERDALE BLVD, CLOVERDALE, CA, 95425
OPEN SESSION 6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
CLOSED SESSION - 5:00 PM
1. OPENING CLOSED SESSION
1.A Call to Order
Mayor Lands called the meeting to order at 5 p.m.
1.B Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Wolter
Absent: None.
1.C Closed Session Agenda Review (Changes and/or Deletions) None.
2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:
None.
3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):
3.A REAL PROPERTY NEGOTIATIONS
Pursuant to Government Code Section 54956.8
Property: 686 S. Cloverdale Blvd
City Negotiator: City Manager & City Attorney
Property Owner: Boys and Girls Club of Sonoma-Marin
Under Negotiation: Price and Terms
Items were received and filed.
45 City Council Meeting Minutes - February 12, 2025 - Page 2 of 6 OPEN SESSION - 6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:03 p.m.
A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.
A.3 Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Wolter
Absent: None.
A.4. Report Out on Closed Session
None.
A.5 Conflict of Interest Declaration
None.
A.6 Agenda Review (Changes and/or Deletions)
Mayor Lands moved item D. Student Liaison Report to be seen prior to item B and C.
B. PUBLIC COMMENTS
B.1 Verbal Comments
None.
B.2 Written Comments
• Homeless Action! Policy statement 2025
• Londe-Berg Fire Hydrants, Fires, and Water Pressure - Koslowsky C. PROCLAMATIONS / RECOGNITIONS
C.1 Black History Month Councilmember Morgenstern read the proclamation.
C.2 Employee Recognitions / Certificates of Appreciation Mayor Lands and Chief Parker presented.
Sal Borruso
Teresa hegarty
Rudy Segobiano
D. STUDENT LIAISON REPORT
Liaison Saito reported.
E. PRESENTATIONS
None.
F. CONSENT CALENDAR
Vice Mayor Wheeler requested pulling item F.2.
46 City Council Meeting Minutes - February 12, 2025 - Page 3 of 6 A motion was made by Councilmember Wolter, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt the Consent Calendar.
The motion carried by the following vote:
Yes (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Wolter No (0): None
Abstain (0): None
Absent (0): None
F.1 Consider a Resolution Designating Finance Director to Carry out the Duties of the City Treasurer
ACTION: RESOLUTION APPROVED
RESOLUTION NO. 006-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE DESIGNATING THE FINANCE DIRECTOR TO CARRY OUT THE DUTIES OF THE CITY TREASURER.
Mayor Lands moved to item F.2.
F.2 Consider a Resolution approving a budget amendment for the transfer of impact fee to be used for the purchase of a new Cat 255 Tracked Skid Steer, Flail Mower, and Asphalt Planer for use by the City of Cloverdale Public Works Department, and Authorizing the City Manager to Sign the Purchase Agreements
Public Works Director Montanye reported.
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Wolter, to waive reading of the text and adopt:
RESOLUTION NO. 007-2025 ENTITLED: RESOLUTION OF THE A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT FOR THE TRANSFER OF IMPACT FEE TO BE USED FOR THE PURHASE OF A NEW CAT 255 TRACKED
SKID STEER, FLAIL MOWER, AND ASPHALT PLANER FOR USE BY THE CITY OF CLOVERDALE
PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE CITY MANAGER TO SIGN THE
PURCHASE AGREEMENTS
The motion carried by the following vote:
Yes (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Wolter No (0): None
Abstain (0): None
Absent (0): None
G. PUBLIC HEARINGS
None.
47 City Council Meeting Minutes - February 12, 2025 - Page 4 of 6 H. NEW BUSINESS
H.1 Consider the Procurement of New Mobile Data Terminals to replace old terminals and supply new ones for the newly purchased vehicles.
Police Chief Parker reported and responded to Councilmember inquiries and comments.
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Laskey, to waive reading of the text and adopt:
RESOLUTION NO. 008-2025 ENTITLED: RESOLUTION AUTHORIZING THE PURCHASE OF
NEW MOBILE DATA TERMINALS (MDCS) FOR THE CLOVERDALE POLICE DEPARTMENT
PATROL VEHICLES, AND AUTHORIZING CITY MANAGER TO SIGN PURCHASE ORDER The motion carried by the following vote:
Yes (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Wolter No (0): None
Abstain (0): None
Absent (0): None
H.2 City Council Vacancy
City Attorney Mog reported that Councilmember Wolter submitted a letter of resignation, and informed Council on options for filling the pending vacancy.
Councilmembers provided suggestions to fill the vacancy including appointing Qualified Candidate Marquez (received the next most votes) from the recent November 2024 election, appointing a previous councilmember for experience, and opening up an application/interview process to the community.
Public Comments:
Molly Fisher provided comments endorsing Andrés Marquez Andrés Marquez provided comments endorsing his appointment James Rugino Walker provided comments endorsing Andrés Marquez Mary Azizkhanian provided comments endorsing Andrés Marquez Shirley Davis provided comments endorsing Andrés Marquez La Reva Myles provided comments on the Black History Month Proclamation and endorsing Andrés Marquez
Councilmembers provided additional comments.
City Attorney Mog provided clarification on potential Council actions.
Councilmember Wolter provided clarifying comments on his required abstention Vice Mayor Wheeler provided comments regarding decorum.
A motion was made by Councilmember Morgenstern, seconded by Councilmember Laskey, to appoint Andrés Marquez to City Council.
48 City Council Meeting Minutes - February 12, 2025 - Page 5 of 6 The motion carried by the following vote:
Yes (3) Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern No (1): Mayor Lands
Abstain (1): Councilmember Wolter
Absent (0): None
Councilmember Wolter informed the Council he will adjust his resignation date to better accommodate the appointment.
H.3 Board of Directors and City Selection Committee Appointments City Manager Thompson reported.
Public Comment:
Alex DeCarli, Petaluma City Councilmember provided comments requesting appointment to the Ag and Open Space committee.
Shelly Demareda, Farmer / Org, provided comments on supporting Marjorie Morgenstern and Alex DeCarli on the Ag and Open Space committee.
City Council discussed supporting various appointments for Mayor Lands to endorse at the City Selection Committee.
Alex DeCarli and Shelly Demareda provided additional comments on SMART.
La Reva Myles provided comments on advocating Alex DeCarli to SMART Council discussed further and provided direction.
I. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
J. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported.
K. SUBCOMMITTEE REPORTS
Mayor Lands reported on the Administrative Subcommittee.
L. COUNCILMEMBER REPORTS
Vice Mayor Wheeler, Councilmember Morgenstern, Mayor Lands reported.
Council, Staff, and members of the Public addressed Councilmember Wolters resignation and provided appreciation for his dedicated service to the City of Cloverdale.
M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Vice Mayor Wheeler - OIT position / succession plan
Councilmember Morgenstern addressed a Potter Valley Project Town Hall 49 City Council Meeting Minutes - February 12, 2025 - Page 6 of 6 N. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:37 p.m. to the next regular meeting of the Cloverdale City Council scheduled for February 26, 2025.
APPROVED ON: April 9, 2025
_______________________________
Mike Maloney, City Clerk
50 City Council Meeting Minutes - February 26, 2025 - Page 1 of 5 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - DRAFT
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 26, 2025
CLOSED SESSION - 5 PM
CLOVERDALE CITY HALL
124 N. CLOVERDALE BLVD, CLOVERDALE, CA, 95425
OPEN SESSION - 6 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
CLOSED SESSION - 5 PM
1. OPENING CLOSED SESSION
1.A Call to Order
Todd Lands called the meeting to order at 5 p.m.
1.B Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern
Absent: None.
1.C Closed Session Agenda Review (Changes and/or Deletions) None.
2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:
None.
3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):
3.A CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION Initiation of Litigation - One (1) Case
Pursuant to Government Code Section 54956.8
Item was received and filed.
51 City Council Meeting Minutes - February 26, 2025 - Page 2 of 5 OPEN SESSION - 6 PM
Council chambers experienced catastrophic A/V technical issues. The Livestream was unavailable and a backup campera was utilized to film the meeting. Some of the minutes are unavailable due to the camera issues.
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.
A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance
A.3 Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern
Absent: None.
A.4. Report Out on Closed Session
None.
A.5 Conflict of Interest Declaration
None.
A.6 Agenda Review (Changes and/or Deletions)
None.
B. PUBLIC COMMENTS
B.1 Verbal Comments
None.
B.2 Written Comments
None.
C. PROCLAMATIONS
C.1 Proclamation - Black History Month
Councilmember Morgenstern read the Proclamation.
La Reva Myles accepted the proclamation and addressed the Council D. STUDENT LIAISON REPORT
Liaison Gallego reported.
E. PRESENTATIONS
E.1 Ceremonial Oath of Office and Councilmember Introduction - Andrés Marquez 52 City Council Meeting Minutes - February 26, 2025 - Page 3 of 5 Councilmember Marquez was appointed by City Council to fill the Council Vacancy at their February 12, 2025 meeting. Councilmember Marquez was officially sworn into office on February 20, 2025. This action is ceremonial.
City Clerk Maloney conducted a ceremonial oath of office Councilmember Marquez addressed the Council and members of the public.
F. CONSENT CALENDAR
Councilmember Marquez requested the removal of item F.2 due a conflict of interest.
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt items F.1.
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
F.1 Consider approving a Resolution authorizing the Public works director to enter into a professional services agreement with C&S Companies for engineering services as need for the City of Cloverdale Municipal Airport FY25-30 ACIP ACTION: RESOLUTION APPROVED
RESOLUTION NO. 009-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH C&S COMPANIES
TO PROVIDE ENGINEERING SERVICES FOR THE CITY OF CLOVERDALE MUNICIPAL AIRPORT FY2025-2030 AIRPORT CAPITAL IMPROVEMENT PROGRAM (ACIP) PROJECTS AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE SAID AGREEMENT.
Mayor Lands returned to item F.2.
F.2 Consider approving a Resolution amending the Fiscal Year 2024-25 budget to reflect previously approved and increased expenses.
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:
RESOLUTION NO. 010-2025 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO INCREASE ALLOCATIONS FOR
EMPLOYEE BENEFIT BUY-OUTS, RECRUITMENT AND HIRING EXPENDITURES,
CONTRIBUTIONS TO THE CLOVERDALE CHAMBER OF COMMERCE AND CLOVERDALE ARTS
ALLIANCE, AND VARIOUS PARK INFRASTRUCTURE PROJECTS
The motion carried by the following vote:
53 City Council Meeting Minutes - February 26, 2025 - Page 4 of 5 Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern No: (0) None
Abstain: (1) Marquez
Absent: (0) None
G. PUBLIC HEARINGS
None.
H. NEW BUSINESS
H.1 Addition of one Water Operator in Training position to the Water Department City Manager Thompson reported.
A motion was made by Councilmember Laskey, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:
RESOLUTION NO. 011-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING THE ADDITION OF ONE WATER OPERATOR IN TRAINING POSITION
TO THE WATER DEPARTMENT AND AUTHORIZING THE RECRUITMENT OF A WATER
OPERATOR IN TRAINING
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
H.2 Review the previously approved Subcommittee, Joint Committee, and Regional Board/Council appointments for the 2025 calendar year
City Manager Thompson reported.
The City Council discussed and provided direction on the reassignment of Subcommittee, Joint Committee, and Regional Board/Council appointments to account for the recent assignment of Councilmember Marquez.
City Attorney Mog provided clarification.
I. SUBCOMMITTEE REPORTS
None.
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.
J. COUNCILMEMBER REPORTS
Councilmembers Marquez and Morgenstern reported.
54 City Council Meeting Minutes - February 26, 2025 - Page 5 of 5 K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
L. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported on the upcoming State of the City meeting.
M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Mayor Lands introduced a Potter Valley Project Town Hall, and the City Council agreed.
Council provided direction to Staff for a Special Meeting on March 20, 2025.
N. ADJOURNMENT
Mayor Lands adjourned the meeting at 6:29 p.m. to the next regular meeting of the Cloverdale City Council scheduled for March 12, 2025.
APPROVED ON: April 9, 2025
_____________________________
Mike Maloney, City Clerk
55 City Council Meeting Minutes - March 12, 2025 - Page 1 of 4 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - DRAFT
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE
COMMUNITY DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS WEDNESDAY, MARCH 12, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
SPECIAL MEETING - 4:45 PM
AB1234 ETHICS TRAINING (PART 1)
CITY HALL CONFERENCE ROOM
124 N. CLOVERDALE BLVD
1. AB1234 - ETHICS TRAINING PART 1
City Attorney Mog, Redwood Public Law, is providing mandatory ethics training in accordance with Assembly Bill 1234, to a quorum of the Councilmembers: Laskey, Marquez, Morgenstern
City Attorney Mog provided training to Councilmembers and Staff:
Councilmembers: Laskey, Marquez, Morgenstern
Staff: City Clerk Maloney
OPEN SESSION - 6 PM
CLOVERDALE PERFORMING ARTS CENTER
209 N. CLOVERDALE BLVD
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:02 p.m.
A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance.
A.3 Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers Laskey, Marquez, Morgenstern
Absent: None. 56
City Council Meeting Minutes - March 12, 2025 - Page 2 of 4 A.4 Conflict of Interest Declaration
None.
A.5 Agenda Review (Changes and/or Deletions)
City Manager informed the Council Item F.1 has an amended resolution..
B. PUBLIC COMMENTS
B.1 Verbal Comments
Unknown
Library Commissioner Greene provided an update on the Cloverdale Library renovations B.2 Written Comments
None.
C. STUDENT LIAISON REPORT
C.1 Liaison Saito Report
Liaison Saito reported
D. PROCLAMATIONS
D.1 Proclamation - Red Cross Month
Councilmember Laskey read the proclamation.
Recipients: Dennis Sigmon and Andy Witthohn addressed the Council.
E. PRESENTATIONS
E.1 Plaza Park Survey Results
City Clerk / Public Information Officer Maloney presented.
City Manager Thompson reported and responded to Councilmember inquiries.
Council provided direction to Staff.
F. CONSENT CALENDAR
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar.
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
57 City Council Meeting Minutes - March 12, 2025 - Page 3 of 4 F.1 Construction Agreement with Rege Construction for the Allen Ave.
Action: Resolution Approved
RESOLUTION NO. 012-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING A CONSTRUCTION AGREEMENT WITH REGE CONSTRUCTION FOR THE ALLEN AVE. ASPHALT REPAIR PROJECT AND AUTHORIZING THE CITY MANAGER
TO EXECUTE SAID AGREEMENT
F.2 Outstanding City Council Subcommittee Minute Approvals for previous Subcommittees As part of a restructuring effort, the Finance, Admin, and Police Council Subcommittee, the Planning and Sustainability Subcommittee, and the Public Works and Facilities Subcommittee, have been dissolved, with their responsibilities realigned and integrated respectively into the newly formed Administration Subcommittee and Infrastructure Subcommittee, with updated Councilmember assignments:
• Planning and Sustainability Subcommittee Draft Minutes - August 20, 2024 Action: Approved as submitted.
• Public Works and Facilities Subcommittee Draft Minutes - September 24, 2024 Action: Approved as submitted.
• Finance, Admin, and Police Subcommittee Draft Minutes - November 4, 2024 Action: Approved as submitted.
F.3 Consider Adoption of the 2025 Amended City Council Subcommittee, Joint Subcommittee and Regional Board and Committee Appointments Action: Resolution Approved
RESOLUTION NO. 013-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE AMENDED 2025 ROSTER OF SUBCOMMITTEE,
JOINT COMMITTEE AND REGIONAL BOARD/COMMITTEE APPOINTMENTS AND THE 2025 SUBCOMMITTEE MEETING SCHEDULE.
G. PUBLIC HEARINGS
None.
H. NEW BUSINESS
H.1 City of Cloverdale Audited Financial Statements FY 2023/24 Terry Krieg presented.
Due to technical issues the item was moved to a date certain of March 26, 2025. 58 City Council Meeting Minutes - March 12, 2025 - Page 4 of 4 I. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.
Mayor Lands (Administrative Chair) discussed the recent Administrative Subcommittee meeting.
J. COUNCILMEMBER REPORTS
City Council discussed the upcoming Town Hall.
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
K.1 Potter Valley Project Letter to Supervisor Gore, Rabbit, and Representative Huffman.
Mayor Lands reported.
K. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported.
M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Plaza Survey Result Options to Infrastructure Subcommittee.
Cloverdale Boulevard Survey
N. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:10 p.m. to the next regular meeting of the Cloverdale City Council scheduled for March 26, 2025.
APPROVED ON: April 9, 2025
____________________________
Mike Maloney, City Clerk
59 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - DRAFT
TOWN HALL
SPECIAL MEETING OF THE CITY COUNCIL
THURSDAY, MARCH 20, 2025
6:00 PM
CLOVERDALE VETERANS MEMORIAL BUILDING
205 W. 1ST STREET, CLOVERDALE, CA 95425
A. OPENING TOWN HALL
A.1 Call to Order
Mayor Lands called the meeting to order at 6:04 p.m.
A.2 Pledge of Allegiance
Gene Marcinkowski led the pledge of allegiance.
A.3 Councilmember Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern
Absent: None
Cloverdale Mayor Lands and Fire District Chief Jenkins provided meeting format and safety information.
B. POTTER VALLEY PROJECT DECOMMISSIONING: PANEL OF INTERESTED PARTIES Mayor Lands introduced the item.
The following Panelists provided comments:
David Manning - Sonoma Water
James Gore - Sonoma County Supervisor
Chris Columbe - Local Business Owner and Former Congressional Candidate Frost Pauli - Potter Valley Fire Captain and the Mendo Co. Farm Bureau Water Committee Chair
Madeline Cline - Mendocino County Supervisor
Eddie Ej Crandall - Lake County Supervisor
Dayna Ghiradelli - Sonoma County Farm Bureau
60 David Tabor - Palamino Lakes Water Company
Todd Lands - Cloverdale Mayor
Jason Jenkins - Cloverdale Fire Protection District Chief Mayor Lands opened the public comment (Question and Answer) period and Panelists responded to public comments and inquiries.
C. PUBLIC COMMENTS
None.
D. ADJOURNMENT
Mayor Lands adjourned the meeting at 8:38 p.m. to the next regular meeting of the Cloverdale City Council scheduled for March 26, 2025
APPROVED ON: April 9, 2025
_____________________________
Mike Maloney, City Clerk
For detailed Panelist Comments and Public Q&A:
Visit www.cloverdale.net/agendacenter or www.youtube.com/cityofcloverdaleca 61 City Council Meeting Minutes – March 26, 2025 - Page 1 of 4 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - DRAFT
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, MARCH 26, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
SPECIAL MEETING - 4:45 PM
AB1234 ETHICS TRAINING (PART 2)
CITY HALL CONFERENCE ROOM
124 N. CLOVERDALE BLVD
1. AB1234 - ETHICS TRAINING PART 2
City Attorney Mog, Redwood Public Law, provided mandatory ethics training in accordance with Assembly Bill 1234, to a quorum of the Councilmembers: Laskey, Marquez, Morgenstern, as well as City Clerk Maloney
OPEN SESSION - 6 PM
CLOVERDALE PERFORMING ARTS CENTER
209 N. CLOVERDALE BLVD
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:04 p.m.
A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.
A.3 Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern
Absent: None
A.4 Conflict of Interest Declaration
None.
A.5 Agenda Review (Changes and/or Deletions)
Due to technical issues – Zoom participation was limited. 62 City Council Meeting Minutes – March 26, 2025 - Page 2 of 4 B. PUBLIC COMMENTS
B.1 Verbal Comments
Jason Taurmino, PG&E, provided comments.
Frank Lynch - Lake Pillsbury Alliance, provided comments.
B.2 Written Comments
None.
C. STUDENT LIAISON REPORT
C.1 Written Report:
Vice Mayor Wheeler read Liaison Gallego’s written report in her absence.
D. PROCLAMATIONS
D.1 Proclamation - Women's History Month
Councilmember Marquez read the proclamation.
Recipient: Joanne Brown on behalf of the Sonoma County Commission on the Status of Women Due to Audio/Visual technical difficulties, Council was unable to present the proclamation to the recipient via zoom, however, a hard copy will be mailed to the Sonoma County Commission on the Status of Women
E. PRESENTATIONS
None.
F. CONSENT CALENDAR
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar.
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
F.1 2024 General Plan and Housing Element Annual Progress Reports Action: Accepted
F.2 Housing Successor Agency Annual Report for Fiscal Year 2023-24 Action: Accepted
F.3 Consideration of Resolution Amending the City Personnel System, Approving the Position Description and Proposed Salary for a Public Works & Parks Superintendent Job Classification and Amending the Budget
63 City Council Meeting Minutes – March 26, 2025 - Page 3 of 4 Action: Resolution Approved
RESOLUTION NO. 014-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE AMENDING THE CITY PERSONNEL SYSTEM TO CREATE A PUBLIC WORKS & PARKS
SUPERINTENDENT CLASSIFICATION, APPROVING THE SALARY RANGE FOR THE CLASSIFICATION AND AMENDING THE BUDGET.
G. PUBLIC HEARINGS
None.
Zoom Audio was temporarily restored.
H. NEW BUSINESS
H.1 City of Cloverdale Audited Financial Statements FY 2023/24 Terry Krieg, CPA, presented. Due to audio technical issues, Finance Director Holmes reported and responded to Councilmember and Staff inquiries.
Public Comment(s):
An anonymous member of the public requested clarification.
A motion was made by Councilmember Morgenstern, seconded by Vice Mayor Wheeler, to accept the Fiscal Year 2023/24 City of Cloverdale Audited Financial Statements.
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
H.2 Citizen Oversight Committee for Sales Tax and Utilities User Tax City Attorney Mog reported and responded to Council inquiries and comments.
Public Comment(s):
Brook Greene provided suggestions.
Council provided staff with direction regarding the recruitment process and structure of a Citizen Oversight Committee for the City’s Sales Tax and Utilities User Tax.
H.3 Consider an Outside Service Area Agreement (OSAA) to provide domestic water service to Clearwater Ranch properties in advance of annexation to the City of Cloverdale City Manager Thompson reported.
Public Comment(s):
A representative from Clearwater Ranch provided comments.
The Council discussed.
64 City Council Meeting Minutes – March 26, 2025 - Page 4 of 4 A motion was made by Councilmember Laskey, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:
RESOLUTION NO. 015-2025: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE CONDITIONALLY APPROVING AN OUTSIDE SERVICE AREA AGREEMENT (OSAA) FOR 661- 695 CHERRY CREEK ROAD (APN 115-239008) ALLOWING THE PROPERTY OWNED BY CLEARWATER RANCH, TO CONNECT TO THE CITY’S WATER SYSTEM AND DIRECTING STAFF TO FILE THE
OSAA APPLICATION WITH THE SONOMA COUNTY LOCAL AGENCY FORMATION COMMISSION The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
I. SUBCOMMITTEE REPORTS
Vice Mayor Wheeler reported on the Infrastructure meeting.
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.
J. COUNCILMEMBER REPORTS
Councilmember Marquez reported on the Sonoma County Regional Library’s update on the Cloverdale Library project. Mayor Lands provided Comments.
Mayor Lands reported on the March 20, 2025 Town Hall Special Meeting.
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
K.1 Letters of Support - AB 526, AB 527, AB 531
City Manager Thompson reported.
L. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported.
M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Vice Mayor Wheeler requested a standing item of the Potter Valley Project on all Council Agendas.
The Council agreed.
Mayor Lands requested the airport study go to the Administrative Subcommittee. The Council Agreed.
N. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:10 p.m. to the next regular meeting of the Cloverdale City Council scheduled for April 9, 2025.
APPROVED ON: April 9, 2025 ___________________________________ Mike Maloney, City Clerk
65 City Council/Successor
Agency
Agenda Item Summary
Agenda Item:
Meeting Date:
G.8
April 9, 2025
Agenda Section:
Consent
Staff Contact:
Kevin Thompson, City Manager
Agenda Item Title:
Consider approving a Resolution Authorizing the Execution of an agreement between the Sonoma County YMCA and the City of Cloverdale to operate the swim program for the 2025 season. (Attachment 1) Recommended Council Action(s):
Adopt a Resolution Entitled: “Resolution of the City Council of the City of Cloverdale Authorizing the Execution of an Agreement Between the Sonoma County Family YMC and the City of Cloverdale”. ________________________________________________________________________________________ Background:
The City of Cloverdale has historically operated the community swim program at the Cloverdale Veterans’ Memorial Hall pool for the benefit of residents. This vital seasonal program is supported through two key agreements:
1. A License Agreement with Sonoma County for use of the pool facility; and
2. An Annual Operations Agreement with the Sonoma County Family YMCA for program management.
The swimming pool, located at the Veterans Memorial Building, is owned by Sonoma County and made available to the City through a revocable license agreement. This agreement outlines the City’s responsibility for maintaining the pool and grants permission for its use during the swim season.
In late 2023, the license agreement was amended to allow for annual administrative extensions for a fiveyear term, through June 30, 2028. As part of the current renewal, the license agreement sets the City’s annual payment to the County at $3,500 for the 2025 season. ________________________________________________________________________________________ Summary:
The City of Cloverdale enters into an annual agreement with the Sonoma County Family YMCA to operate the community swim program during the pool season, typically running from Memorial Day through October. A draft of the proposed 2025 agreement is attached for review (Attachment 2).
To ensure the timely opening of the pool for the 2025 Memorial Day weekend, staff recommends advancing the approval process for the YMCA agreement. Under this agreement, the YMCA will continue to manage the full scope of the swim program, including public swim sessions, swim lessons, and special aquatic programs.
The YMCA is responsible for recruiting and hiring qualified local lifeguards to maintain a safe and supervised environment for Cloverdale residents, particularly our youth. Services provided under the agreement include program supervision, facility cleaning, staffing, administration, and general maintenance necessary to support swim activities at the Cloverdale Veterans’ Hall pool during the months of May through October 2025.
66 City Council/Successor Agency Agenda Item Summary
The YMCA has reviewed the draft agreement and is prepared to move forward with execution upon City approval.
________________________________________________________________________________________ Options:
1) Approve the proposed agreement with the YMCA;
2) Reject the proposed agreement with the YMCA; or
3) Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact:
The total projected cost to operate the two components of the 2025 pool program is $51,492. Based on prior year performance, program revenue is anticipated to be approximately $18,000.
The City’s contribution to fund the program through the agreement with the YMCA is not to exceed $15,500 for Fiscal Year 2024–2025. This amount is allocated within the Community Support Budget. A detailed breakdown of the YMCA’s proposed budget for the upcoming pool season is provided in Attachment 3.
Additionally, the City is responsible for an annual licensing agreement payment to Sonoma County in the amount of $3,500.
Historically, the City has received an annual grant of approximately $10,000 from the Marilyn Sink Memorial Swim Fund to help offset program costs. This generous contribution has played a key role in reducing the City’s overall financial obligation and supporting continued access to aquatic programs for Cloverdale residents. As of the date of this report, the Trustees of the Sink Swim Fund have not confirmed whether funding will be available for the 2025 season. In recent years, the City has absorbed the full program cost in the absence of this donation.
________________________________________________________________________________________ Attachments:
1. Resolution
2. Agreement
3. Budget
4. Letter from YMCA
67 CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AUTHORIZING THE
EXECUTION OF AN AGREEMENT BETWEEN THE SONOMA COUNTY FAMILY YMCA AND THE
CITY OF CLOVERDALE
WHEREAS, the City of Cloverdale desires to provide a summer aquatics program for the citizens of Cloverdale; and
WHEREAS, an agreement has been prepared with the Sonoma County YMCA for personnel and administration services for the period commencing May 26, 2025 through October 30, 2025; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale does hereby approve the agreement with the Sonoma County Family YMCA and authorizes the City Manager to execute same.
The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 9th day of April, 2025 by the following roll call vote:
Ayes: (_)
Noes: (_)
Absent: (_)
Abstaining: (_)
APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Exhibit:
Agreement
68 1
CITY OF CLOVERDALE PROFESSIONAL
SERVICES AGREEMENT
WITH
SONOMA COUNTY FAMILY YMCA
2025 SUMMER POOL SEASON
THIS PROFESS ONAL SERVICES AGREEMENT ("Agreement") is entered into and effective as of . __________________________., 2025 by and between the City of Cloverdale, a municipal corporation "City") and Sonoma County Family YMCA ("Consultant") (collectively, the "Parties").
WHEREAS, the Parties enter into this Agreement for the purpose of Consultant providing professional services to City under the terms and conditions set forth herein.
THEREFORE, in consideration of the mutual covenants contained in this Agreement, the Parties agree as follows:
1. Services. Consultant shall provide the professional aquatic services as described in and in accordance with the schedule set forth in Exhibit A, attached hereto and incorporated herein ("Services").
2. Compensation.
A. For the full performance of the Services described in Exhibit A hereto City shall compensate Consultant on a time-and-materials basis at the compensation rates specified in Consultant's Services Rate Schedule included in Exhibit A; provided, however, that total compensation for the full performance by Consultant of the Services shall not exceed dollars ($15,500), said amount being referred to herein as the "not-to-exceed" amount.
B. Consultant shall submit detailed monthly invoices reflecting all services performed during the preceding month, and including a revised schedule for performance and additional documentation requested by City, as applicable.
C. Consultant shall be compensated for services in addition to those described in Exhibit A, only if Consultant and City execute a written amendment to this Agreement describing the additional services to be performed and the compensation to be paid forsuch services. In no case shall the total compensation under this Agreement exceed the "not-to exceed" amount specified in Paragraph A, above, without prior written authorization of the City Manager.
D. City's obligation to pay compensation to Consultant as provided herein is contingent upon Consultant's performance of the Services pursuant to 69 2
the terms and conditions of this Agreement and any amendments thereto.
Notwithstanding any other provision herein, Consultant shall not be paid any compensation until Consultant has complied with the City's Business License requirements.
3. Term. The term of this Agreement commences on the Effective Date, and terminates on October 31, 2025 unless sooner terminated in accordance with Section 4. Upon termination, any and all of City's documents or materials provided to Consultant and any and all of the documents or materials prepared for City or relating to the performance of the Services, shall be delivered to the City as soon as possible, but not later than fourteen (14) days after termination of the Agreement.
4. Termination. City may terminate this Agreement without cause upon ten (10) days' written notice. City may immediately terminate or suspend this Agreement for cause. Cause for immediate termination or suspension shall include, but not be limited to, any breach of this Agreement by Consultant or Consultant's bankruptcy or insolvency. Upon receipt of notice of termination orsuspension for cause, Consultant shall immediately stop all work in progress under this Agreement. In the event of early termination of this Agreement by City, Consultant shall be entitled to payment for all Services performed to the date of termination to the extent such Services were performed to the satisfaction of City in accordance with the terms and conditions of this Agreement. If City terminates this Agreement for cause, Consultant shall be liable to City for any excess cost City incurs for completion of the Services.
5. Consultant's Representation; Independent Contractor. Consultant represents that Consultant possesses distinct skills in performing the Services. City has relied upon said representation as a material inducement to enter into this Agreement. Consultant shall, therefore, provide properly skilled and technical personnel to perform all Services under this Agreement. It is expressly understood that Consultant, its agents and employees shall act in an independent capacity and as an independent contractor and not as officers, employees or agents of City. This Agreement shall not be construed as an agreement for employment.
6. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment that may be required for furnishing Services pursuant to this Agreement. City shall furnish to Consultant no facilities or equipment, unless the City otherwise agrees in writing to provide the same.
Notwithstanding the above, the City shall make available to Consultant the pool located adjacent to the Cloverdale Veterans Memorial Building (“Building”) in the City of Cloverdale, California, together with the areas adjacent to and designed to be used with the Pool, which areas are surrounded by fence 70 3
enclosing said Pool and including that easterly portion of the Building wherein are located the entry, hallway, attendant’s quarters, storage quarters, and boy’s/men’s and girl’s/women’s dressing rooms and restrooms used in conjunction with the operation of the Pool. Consultant shall also enjoy the use together with others of the common driveway and parking area located on the Building grounds.
7. Licenses, Permits, Etc. Consultant shall, at Consultant's sole cost and expense, keep in effect and require its subcontractors, if any, to keep in effect at all times during the term of this Agreement any licenses, permits or other such approvals which are legally required for performing the Services.
8. Time. Consultant shall devote such time to the performance of the Services as may be reasonably necessary for satisfactory performance of Consultant's obligations pursuant to this Agreement.
9. Inspection. Consultant shall provide the City every reasonable opportunity to ascertain that the Services are being performed in accordance with the requirements and intentions of this Agreement. All work done and materials furnished, if any, shall be subject to inspection and approval by the City. The inspection of such work shall not relieve Consultant of any of its obligations pursuant to this Agreement.
10. Progress Reports. Upon the City's request, Consultant shall provide, in a form acceptable to City, written progress reports of all oral and written observations, opinions, recommendations, analyses, progress and conclusions related to Consultant's performance of the Services.
11. Confidentiality. In the course of providing services for City, Consultant may have access to trade secrets and confidential information, disclosure of which is protected or limited by law. Consultant shall not directly or indirectly disclose or use any such confidential information, except as required for the performance of the Services.
12. Conflict of Interest. Consultant represents that it presently has no interest, and covenants that it shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services hereunder. Consultant further covenants that, in the performance of this Agreement, it shall not employ any subcontractor or person having such a conflict of interest. Consultant represents that no one who has or will have any financial interest under the Agreement is an officer or employee of City. If such conflict of interest arises during this Agreement or any extension, Consultant will immediately advise City and City may, at its sole discretion, immediately terminate this Agreement.
71 4
13. Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
14. Standard of Performance. Consultant shall perform all the Services in a manner consistent with the standards of Consultant's profession or, if no such professional standard, in a manner consistent with the standards applicable to said Consultant or type of work. All instruments of service of whatsoever nature, which Consultant delivers to City pursuant to this Agreement, shall be prepared to comply and conform to the standards of Consultant's type of work. All such instruments of service shall become the sole and exclusive property of City upon delivery of the same.
15. Assignment/Transfer. Consultant shall make no assignment ortransfer in whole or in part of this Agreement shall be made without the prior written consent of City.
16. Subcontractors. Consultant shall directly perform all Services, and shall not subcontract any portion of performance of the Services without the prior written consent of the City. Any such subcontractors shall be required to comply, to the full extent applicable, with the terms and conditions of this Agreement. Upon execution of this Agreement, Consultant shall furnish a separate schedule of names and addresses of subcontractors, if any, and shall notify City in advance if changes in subcontractors occur.
17. Statement of Economic Interests. The City may determine that the Consultant must file a Form 700, Statement of Economic Interests, as required by the City's Conflict of Interest Code. If such is the case, the City Clerk's office will provide the Consultant with form and Consultant shall file form with the City Clerk's office. Said filing shall include an Assuming Office Statement within thirty (30) days of execution of this contract, annual statements on or before April 1 of each year, and a Leaving Office Statement within thirty (30) days after termination of this Agreement or any extensions thereto.
18. Internal Revenue Service Form W-9. The City may determine that the Consultant must file an Internal Revenue Service Form W-9, Request for Taxpayer Identification Number and Certification, as required by the City to comply with regulations of the United States Department of the Treasury. Ifsuch is the case, the Administrative Services Department shall provide the Consultant with the required form. Consultant shall complete and file the form with the City before any payment for Services under this Agreement is rendered.
19. Business License. Consultant shall file and require all itssub consultants to file, a Business License Application as required by the City and shall pay or cause to be paid the business license fee(s) before any payment for Services under this 72 5
Agreement is rendered.
20. Compliance With All Laws. Consultant and any subcontractors shall fully comply with all applicable local, state and federal rules, laws, regulations and ordinances pertaining to performance of the Services required hereunder, including the Americans with Disabilities Act and any copyright, patent or trademark law. To the extent that any other government agency or entity provides compensation for any Services, Consultant shall comply with all rules and regulations applicable to such fiscal assistance. Consultant's failure to comply with any law(s) or regulations(s) applicable to the performance of the Services hereunder shall, at the discretion of the City, be deemed to constitute a breach of contract.
21. Discrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, creed, color, national origin, ancestry, gender, sexual orientation, age or physical or mental disability in violation of any applicable law.
22. Notice. Except as otherwise specified in this Agreement, all notices to be sent pursuant to this Agreement shall be made in writing, and sent to the Parties at their respective addresses specified below orto such other address as a Party may designate by written notice delivered to the other Party in accordance with this Section. All such notices shall be sent by:
A. Personal delivery, in which case notice is effective upon delivery; B. Certified or registered mail, return receipt requested, in which case notice shall be deemed delivered on receipt if delivery is confirmed by a return receipt;
C. Nationally recognized overnight courier, with charges prepaid or charged to the sender's account, in which case notice is effective on delivery if delivery is confirmed by the delivery service; D. Facsimile transmission, in which case notice shall be deemed delivered upon transmittal, provided that (a) a duplicate copy of the notice is promptly delivered by first-class or certified mail or by overnight delivery, or (b) a transmission report is generated reflecting the accurate transmission thereof. Any notice given by facsimile shall be considered to have been received on the next business day if it is received after 5:00 p.m. recipient's time or on a non-business day; or
E. Email, deemed delivered upon transmittal.
73 6
City:
Consultant:
City Manager
Attn: Kevin
Thompson
124 N. Cloverdale Blvd. Cloverdale,
California 95425
(707) 894-1713
Sonoma County YMCA
1111 College Ave, Santa
Rosa, CA 95404 (707)
545-9622
74 7
23. Ownership of Documents. All original papers, documents or computer material on disk or microfilm, and copies thereof, produced as a result of this Agreement (collectively "Project Documents"), shall be the property of the City and may not be used by Consultant without the written consent of City. Consultant shall provide documents in electronic form in a format required by the City. Copies of such documents or papers shall not be disclosed to others without the written consent of the City Manager or his/her designated representative. City agrees to indemnify and hold Consultant harmless for claims resulting from City's alteration for another City project, of said Project Documents. Consultant may keep a copy of such Project Documents for its records.
24. Internet-Ready Deliverables. If applicable to this Agreement, each contract deliverable shall be delivered as a data file suitable for publication on the Internet. The following specifications define the formats that satisfy this requirement:
A. Brochures, reports, plan documents, catalogues, flyers with graphics included, and forms are to be formatted as screen-optimized ".pdf' files, if possible.
B. Freestanding, individual graphics such as logos, small maps and photos are to formatted as ".tif' files, with the largest side no larger than four inches.
C. Large maps are to be formatted as ".jpg" files with the largest side no larger than four inches, unless mutually agreed otherwise by the Parties.
D. Short text documents with no graphics are to be in MS Word 2016 or later.
E. Freestanding charts, graphs and listings are to be in MS Excel 2016 or later.
25. Indemnification. To the fullest extent allowed by law, Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, suits, actions, arbitrations proceedings, administrative proceedings, regulatory proceedings, civil penalties and fines, expenses and costs (including, without limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature, with to the extent caused by Consultant's negligent performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the negligence or willful misconduct of City. 75 8
A. The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within thirty (30) days to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within thirty (30) days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.
Furthermore, Consultant and Subcontractors' obligations to indemnify and defend the City are binding on theirsuccessors and assigns and shall survive the termination or completion of this Agreement for the fullest extent and duration allowed by law.
B. Notwithstanding the foregoing, to the extent this Agreement is a "construction contract" as defined by California Civil Code section 2783, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
C. Notwithstanding the foregoing, to the extent that this Agreement includes design professional services under Civil Code Section 2782.8, as may be amended from time to time, such duties of Consultant to indemnify shall only be to the full extent permitted by Civil Code Section 2782.8.
D. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement. If any term of portion of this section is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, said section shall be interpreted to allow the broadest indemnity permitted by law.
26. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, Consultant's agents, representatives and employees.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
76 9
2. Insurance Services Office form number CA 0001 (Ed. 12/90) covering Automobile Liability, code 1 (any auto), or code 8, 9 if no owned auto.
3. Workers' Compensation Insurance as required by the State of California and Employers' Liability Insurance. If no employees are utilized, the Consultant shall sign a declaration as provided by the City.
4. Professional liability insurance appropriate to the
Consultant's profession.
B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: statutory limit; Employer's Liability:
$1,000,000 per accident for bodily injury or disease.
4. Professional liability: $1,000,000 per occurrence or claim as approved by the City's Risk Manager.
C. Umbrella or Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City's insurance or self-insurance shall be called upon to protect it as a named insured.
D. Deductibles and Self-Insured Retention. Any deductibles or self-insured retentions must be declared to and approved by the City and shall not reduce the limits of liability. The City reserves the right to request a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to so exercise 77 10
later.
E. Other Insurance Provisions.
1. The Commercial General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions:
a. The City, its officers, officials, and employees (the "Additional Insureds") are to be covered as insureds as respects: liability arising out of work or operations as performed by or on behalf of the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant.
b. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, and employees. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. The Additional Insured coverage under the Consultant's policy shall be at least as broad as ISO Form CG 20 010413.
c. Consultant's policies shall not be canceled by either Party, unless thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.
2. The Workers' Compensation endorsement shall contain a Waiver of Subrogation against the City. The Consultant shall provide to the City an endorsement from the Workers' Compensation
insurer, if any, agreeing to waive all rights of subrogation against the City for injuries to employees of the Insured resulting from work for the City or use of the City's premises or facilities.
3. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits
included above shall be available to the City. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any
insurance policy or proceeds available to the named insured; whichever is greater.
F. Acceptability of insurers. Insurance is to be placed with insurers with a current AM. Best's rating of no less than A:VII, unless otherwise 78 11
acceptable to the City.
G. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms conforming to the City's requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to request complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
H. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall maintain separate certificates and endorsements for each subcontractor prior to commencement of subcontractor's work. Consultant agrees to include with all subcontractors in their subcontract the same requirements stated herein including the indemnity and insurance requirements. Subcontractors hired by Consultant agree to be bound to Consultant and the City in the same manner and to the same extent as Consultant is bound to City under this Agreement. Subcontractor further agrees to include these same provisions with any Sub-subcontractor. A copy of these indemnity and insurance provisions shall be furnished by Consultant to any subcontractor. The Consultant shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the agreement prior to commencement of any work and Consultant shall maintain proof of compliance.
27. Amendment. This Agreement may be amended only by a written instrument executed by both Parties.
28. Litigation. If litigation ensues between City and a third-party which pertains to the subject matter of Consultant's services hereunder, Consultant, upon request from City, agrees to testify therein at a reasonable and customary fee.
29. Construction. This Agreement is the product of negotiation and compromise on the part of both Parties and that the Parties agree that, notwithstanding Civil Code Section 1654, any uncertainty in the Agreement shall not be construed against the drafter of the Agreement.
30. Governing Law; Venue. This Agreement shall be enforced and interpreted under the laws of the State of California and the City of Cloverdale. Any action arising from or brought in connection with this Agreement shall be venued in a court of competent jurisdiction in the County of Sonoma, State of California.
31. Non-Waiver. The City's failure to enforce any provision of this Agreement or 79 12
the waiver thereof in a particular instance shall not be construed as a general waiver of any part of such provision. The provision shall remain in full force and effect.
32. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
33. No Third Party Beneficiaries. The Parties do notintend to create, and nothing in this Agreementshall be construed to create, any benefit orright in any third party.
34. Mediation. The Parties agree to make a good faith attempt to resolve any dispute arising out of this Agreement through mediation prior to commencing litigation. The Parties shall mutually agree upon the mediator and shall divide the costs of mediation equally.
35. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement.
B. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years or for any longer period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Administrative Services Director, or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at Cloverdale City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.
D. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the abovenamed officers, require that custody of the records be given to the City and that the records and documents be maintained by the City. Access to 80 13
such records and documents shall be granted to any Party authorized by Consultant, Consultant's representatives, or Consultant's successor in interest.
36. Headings. The headings used in this Agreement are for convenience only and are not intended to affect the interpretation or construction of any provisions herein.
37. Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination or completion of this Agreement for the fullest period of time allowed by law.
38. Entire Agreement. This Agreement, including the exhibits attached hereto and incorporated herein, constitutes the entire agreement between the Parties with respect to the Services, and supersedes all prior agreements or understandings, oral or written, between the Parties in this regard.
39. Electronic Signatures. This Agreement may be signed by an electronic signature as defined in California Civil Code Section 1633.2 unless, in the City's discretion, the City requires that it be signed by a digital signature that complies with the requirements of California Government Code Section 16.5 and its implementing regulations, as the same may be amended from time to time.
IN WITNESS WHEREOF, the Parties have executed this document to be effective as of the day, month and year first entered above.
Consultant
u
City of Cloverdale
Michelle Head
Chief Operations Officer
Sonoma County Family
)
Kevin Thompson
City Manager
Attest:
Mike Maloney
City Clerk
81 14
Approved Asto Form:
Alex Mog
City Attorney
82 EXHIBIT A- Summer 2025 SCOPE OF SERVICES SONOMA COUNTY
FAMILY YMCA AQUATIC SERVICES
1. The following outlines the Aquatic services the YMCA will offer at the Veterans Memorial Building on or about May 15, 2025 through October 16, 2025 subject to the terms of this Agreement and the License Agreement between City and County. The following are the anticipated hours and days of operations; however, all services are pending any changes to County Health orders due to COVID, as well as YMCA staffing capacity:
i. May 15st – 26th
• Lifeguard certification training
ii. May 26th – June 10th
• Offering a combination of Lap Swim, Family Swim & Water Exercise Classes • Sat & Sun (Noon-7:00pm)
• Mon/Wed/Fri (2:30-6:30pm)
• Pool Open 5/30 (Memorial Day)
• Pool Closed 6/10 (CHS Graduation)
iii. June 11thuntil August 14 (CHS returnsto school):
• Offering a combination of Family Swim, Lap Swim, Swim Lessons, and Water Exercise Classes • Open Saturday-Thursday (12:00pm-7:00pm)
• Open Fridays 11am-5pm (closes early for FNL)
• Modified Hours TBD 7/4 (Independence Day)
• Vamos a Nadar Event
• Saturday, June 18th (9am-12pm)
• Swim Lessons
• Morning and evening options
■ 10:30am-12pm and 5-7pm
• Three, 2-week sessions
■ Lessons Mon-Thu
• Session I: 6/20-30
■ Session II: 7/11-21
• Session Ill: 7/25-8/4
• Saturday session (4 Saturdays)
• July 16th - August 6th
iv. August 14th - Oct 16th
• Offering a combination of Lap Swim, Family Swim & Water Exercise Classes • Sat & Sun - Noon-7:00pm
• Mon/Wed/Fri - 3:30-6:30pm
• Pool Hours TBD - September 5th (Labor Day)
83 1. The YMCA shall provide daily cleaning/disinfecting, daily monitoring of water chemistry, and daily cleaning ofthe pool. All Facilities, including the pool, bathhouse, deck area, and fenced pool area shall be kept in a neat,safe, hazard-free, and clean condition at all times and shall meet all health department regulations.
2. The YMCA shall provide all pool management, guards, swim instructors and others necessary and said staff shall be under the exclusive management and control of the YMCA.
3. The YMCA, its employees and any subcontractors shall comply with all laws and regulations, including, but not limited to California Penal Code Section 11166.5 (concerning reporting responsibilities of those that work with children) and California Health and Safety Code section 116033 (concerning public swimming pool instruction) that may be applicable to the performance of Services under the Agreement. The YMCA shall at all times throughout the performance of the Services ensure that YMCA employees and subcontractors engaged in performance of the Services are qualified, legally authorized and properly supervised so as to ensure the safety of all program participants. 2273118.1
4. The YMCA will commit to meeting or exceeding any modified Business Mitigation Practices put into place by the County of Sonoma to prevent the spread of COVID-19.
5. YMCA shall not allow any improvements, structures, or installations to be constructed or installed on the Premises.
6. YMCA shall not commit, suffer, or permit the commission by others of: (i) any waste or nuisance on the Premises; (ii) any action or use of the Premises which interferes or conflicts with the use of the Premises by County or any authorized person; or (iii)any action on the Premises in violation of any laws or ordinances.
84 2
85 YMCA BUDGET BREAKDOWN FOR CLOVERDALE-2024 SEASON
Operating May 28 - October 16, 2024INCOMESwim Lessons $4,215.00Entry Fees $13,652.00Pre-Team $0.00Pool Rental $187.50 TOTAL INCOME: $18,054.50 Staff cost breakdown
Lifeguards $28,591.00
EXPENSES Instructors $11,287.30
*Aquatics Director (20%) - 6 months
Salaries** $39,878.30 (Sum of LG, WFI, AD 20% time & MD 5% time) *Membership Director (5%) - 4 months Payroll taxes, SSI, Work Comp $5,716.71 *support calculated in overheadProgram Expenses $1,101.24 includes,supplies,equipment,janitorial expense, etc Employee related expenses $1,185.82 Recruitment expense, mileageOverhead $3,610.80 (20% for Management/Admin Support) TOTAL EXPENSES: $51,492.87Net Outcome: ($33,438.37)
Sink Family Foundation Funding $15,500.00
-$17,938.37
86 87
City Council/Successor Agency
Agenda Item Summary Agenda Item:
Meeting Date:
G.8
April 9, 2025
Agenda Section:
Consent
Staff Contact:
Hector Galvan, Public Works/Parks Superintendent
Agenda Item Title: Consider approving a Resolution Authorizing Execution of a Joint Powers Agreement between the City of Cloverdale and Sonoma County Regional Parks for Maintenance of Cloverdale River Park _______________________________________________________________________________________ Recommended Council Action(s):
Adopt a resolution entitled, “A Resolution of the City Council of the City of Cloverdale approving a Joint Powers Agreement between the City of Cloverdale and the County of Sonoma regarding Maintenance and Inspection of the Cloverdale River Park to Provide for the Health, Safety and Welfare and Meet Recreational Needs of the Citizens of Cloverdale and Sonoma County”. ______________________________________________________________________________________ Background:
Since the opening of the River Park in 2007, the City of Cloverdale and Sonoma County Regional Parks have coordinated and collaborated on the maintenance of Cloverdale River Park. The 44-acre park is shared by two contiguous parcels Assessor's Parcel No. 116-190-039 owned by the City (hereinafter “City Park Parcel”) and Assessor's Parcel No. 115-180-068 & 069 owned by the County (hereinafter “County Park Parcel”).
The City provides most inspections and maintenance for the County Park Parcel in addition to the maintenance of the City Park Parcel. The first agreements between the City and County of Sonoma were professional services agreements for park maintenance. In 2010, the agreement was converted to a joint powers agreement or JPA. The term of the recent JPA will expire on June 30, 2025. _______________________________________________________________________________________ Summary:
The purpose of this agenda item is to authorize an amended joint powers agreement between the County of Sonoma and City for Maintenance of the County Park Parcel. The Maintenance activities covered under the JPA will consist of the following three components:
1. Facilities Maintenance.
a. Clear paved parking lot(s) every third week, and clear paved bike paths and sidewalks as needed.
b. Daily restroom opening by 8 am, M-F, except holidays. c. Daily restroom checks, replace disposables as needed, pickup garbage/litter, empty can as needed, spot sanitize messes, restock toilet paper and hand sanitizer. All cleaning and paper products will be provided by the county. Alert County staff when supplies are running low and need restocking. Make minor repairs as required. Report major repair needs to the County. d. Restroom sanitation 2-3 times per week – Mondays and Fridays plus an additional day if needed. Additional days are needed during high visitation months. Sanitation includes sanitizing and scrubbing fixtures as needed, and rinsing fixtures and floors. e. Inspect signage, picnic tables, other park structures and fences on a weekly basis, make minor repairs, remove minor graffiti, and report major repair needs to the County. 88 City Council/Successor Agency Agenda Item Summary
2. Landscape Maintenance
a. Weeds shall be removed seasonally along the paved trail corridor and shoulder. Weeds may be removed with herbicides. The cost of herbicides, spraying equipment and pesticide reporting is the obligation of the City.
b. Landscaping shall be edged or clipped as needed to maintain a neat and clean appearance. c. Paved surfaces shall be cleaned of landscaping maintenance debris at least biweekly.
3. Irrigation Maintenance
a. The irrigation system shall be programmed to provide water according to plant and turf requirements based on weather and soil conditions. Controllers shall be set for early morning operation (before 6:00 a.m.).
b. All irrigation hardware shall be kept free of vegetation, debris, and other foreign material obstructing proper operation.
c. Vandalism and other major damage or breakdowns of the irrigation hardware, ordinary wear and tear, shall be reported regularly to County.
d. Inefficiencies in the operation of the irrigation system shall be reported to County.
The term of the new agreement will expire on June 30, 2028. The most significant amendment to the new proposed agreement is the addition of daily restroom maintenance. Due to the increased maintenance requirements of the newly installed restroom facility in County Park Parcel, the costs of City maintenance services were increased accordingly. The total amount of annual compensation to the City for “Scheduled Maintenance Services” was increased from $73,715 to 87,989.20 with an annual 3% cost inflator for fiscal year (FY) 25-26 and FY 27-28 for a total amount of $277,385.41. The annual compensation for “Emergency/Open Scope Services” remains $10,000. A copy of the draft JPA is attached for your review. _____________________________________________________________________________________ Alternative Options:
1. Deny the Resolution; or
2. Provide other direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:
The JPA was reviewed by the Public Works Subcommittee on September 24, 202 and recommended for approval.
________________________________________________________________________________________ Budget/Financial Impact:
Staff time is involved in preparing and administering the JPA including CDBG grants; however, CDBG funding does not require local matching funds. Additional local funding could be required for future HUD funded projects if project cost exceeds the amount of available CDBG, HOME or FESG funding. _______________________________________________________________________________________ Attachments:
1. Resolution
2. Exhibit A - 2025 Joint Powers Agreement
89
CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A JOINT POWERS
AGREEMENT BETWEEN THE CITY OF CLOVERDALE AND THE COUNTY OF SONOMA REGARDING
MAINTENANCE AND INSPECTION OF THE CLOVERDALE RIVER PARK TO PROVIDE FOR THE HEALTH,
SAFETY AND WELFARE AND MEET RECREATIONAL NEEDS OF THE CITIZENS OF CLOVERDALE AND SONOMA COUNTY.
WHEREAS, the City of Cloverdale and Sonoma County Regional Parks (hereinafter “the Parties”) have been in formal agreement since 2007 wherein the City performs park maintenance and related services at the Cloverdale River Park (hereinafter "the Park"); and
WHEREAS, the Parties individually own two contiguous parcels which comprise the Park Assessor's Parcel No. 116-190-039 owned by the City (hereinafter “City Park Parcel”) and Assessor's Parcel No. 115-180-068 and Assessor’s Parcel No. 115-180-069 owned by the County (hereinafter “County Park Parcel”), together comprising a total area of approximately +/-48 acres located at 31820 McCray Road in the City of Cloverdale; and
WHEREAS, the Parties coordinate their efforts as they relate to their individual responsibilities for the maintenance and inspection of the County Park Parcel through a Joint Powers Agreement which provides that the City performs maintenance and inspections at the Park on behalf of the County for compensation; and
WHEREAS, each of the Parties to this Agreement is a government agency duly authorized and existing under the laws of the State of California, and situated within the boundaries of the County of Sonoma; and WHEREAS, California Government Code Section 6502 provides that if authorized by their legislative or other governing bodies, two or more public agencies may by agreement exercise any power common to the parties; and
WHEREAS, the City has been so authorized in accordance with the California Constitution, Article XI, Section 7, and the City may make and execute contracts and other instruments as necessary or convenient to the exercise of its powers, and enter joint powers agreements; and WHEREAS, the County has been so authorized in accordance with California Government Code Section 23004, wherein the County may: exercise all powers necessary for its statutorily prescribed purposes, including the power to make contracts necessary to the exercise of its powers; and WHEREAS, the existing Joint Powers Agreement between the Parties for the Park expired on June 30, 2025; and
WHEREAS, the Parties desire to reauthorize the previous Joint Powers Agreement with amendments for a new term through June 30, 2028.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale does hereby:
1. Approves a Joint Powers Agreement attached hereto as Exhibit A between the City of Cloverdale and the County of Sonoma for the Cloverdale River Park for a term through June 30, 2028, and 90
2. Authorizes the City Manager to execute said agreement on behalf of the City in a final form approved by the City Attorney.
It is hereby certified that the foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 9th day of April 9, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved: Attested:
_________________________ _________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Attachment:
Exhibit A - Joint Powers Agreement
91 FIRST AMENDMENT TO JOINT POWERS AGREEMENT BY AND BETWEEN
THE CITY OF CLOVERDALE AND THE COUNTY OF SONOMA REGARDING
MAINTENANCE AND INSPECTION OF CLOVERDALE RIVER PARK TO
PROVIDE FOR THE HEALTH, SAFETY, AND WELFARE AND MEET THE
RECREATION NEEDS OF THE CITIZENS OF CLOVERDALE AND THE
SONOMA COUNTY REGIONAL PARK COMMUNITY
This First Amendment ("Amendment"), dated as of July 1, 2025, (“the Effective Date”) is by and between the County of Sonoma, a political subdivision of the State of California ("County"), and The City of Cloverdale, (“City”), a California municipal corporation of the State of California (collectively, the “Parties”).
RECITALS:
WHEREAS, each of the Parties to this Agreement is a government agency duly authorized and existing under the laws of the State of California, and situated within the boundaries of the County of Sonoma; and
WHEREAS, the Parties previously entered into the Joint Powers Agreement dated July 1, 2022 (“Agreement”), under which the City provided maintenance and inspection services for the Cloverdale River Park on behalf of the County, and the Agreement is set to expire on June 30, 2025; and WHEREAS, the Parties now desire to amend the Agreement to extend its term for an additional three (3) years, through June 30, 2028, and to adjust the compensation payable to the City, as set forth in this Amendment;
AGREEMENT
1. Section 5, Term, shall be amended to read as follows:
This Agreement will become effective and the Agreement term will commence upon the Effective Date. The Agreement will continue until June 30, 2028 or until terminated in accordance with Section 7.
2. Section 6. Obligations of the Parties, subsection B. OBLIGATIONS OF COUNTY, paragraph 1) Payment, subsection a. Budget for Services and Costs shall be amended to add the following:
1. Addition of Payment Terms for the Extended Term:
92 Effective July 1, 2025, the City shall be paid at a rate of $23,948.78 per quarter for the services described in Section A; total payments to City for the period July 1, 2025 – June 30, 2028, shall not exceed $287,385.41 for the term of this Agreement, and shall be allocated with the following limits:
Scheduled Maintenance Services $277,385.41
Emergency/Open Scope Services $10,000.00
Total Not-to-Exceed Cost $287,385.41
2. Amendment to the Final Paragraph of Section 6, Subsection B, Paragraph 1(a):
The final paragraph of Section 6, Subsection B, Paragraph 1(a) shall be amended to read as follows:
A fixed total amount of $10,000 is allocated for Emergency/Open Scope Services for the duration of the Agreement, to cover such services as they arise, billed at the rates specified in Exhibit C. The total contract amount, including this allocation, will be distributed in equal quarterly payments over the term of the Agreement. The Director of Regional Parks and City Manager shall have the authority to review service levels annually and make adjustments as necessary, provided they remain within the established budget limits.
3. Section 6. Obligations of the Parties, subsection C. ADDITIONAL OBLIGATIONS, paragraph 1) Billing and Payment shall be amended to add the following:
Effective July 1, 2025, the City shall provide billings to the County within thirty (30) days after the end of each calendar quarter during the Term at a rate of $23,948.78 per quarter, and, subject to approval by the County, shall be paid within thirty (30) days of receipt of an invoice.
4. Section 12. Invoices, Notices, Bills, the County’s address shall be amended as follows:
David Robinson, Park Manager, Sonoma County Regional Parks Dept., 400 Aviation Blvd, Ste 100, Santa Rosa, CA 95403.
Phone: 707-565-2041; Email: David [email protected] 93 5. Exhibit C, Emergency and Open Scope Services Labor Rates shall be amended to add the following fee schedule for the extended term of the Agreement, covering the period of July 1, 2025 – June 30, 2028, as set forth below:
Labor Rates Summary (FY25-28)
FY25-26 Labor Rates
Position Hourly Rate
($)
Hours/
Week
Weekly
Cost ($)
Annual
Cost ($)
Parks Superintendent 142.00 4 568.00 29,536.00
Park and Landscape
Assistant
98.00 9 882.00 45,864.00
Finance & HR Manager 132.00 0.5 66.00 3,432.00
Finance Director 123.00 0.5 61.50 3,198.00
Vehicle Charge 28.65 4 114.6 5,959.20
Subtotal 87,989.20
FY26-27 Labor Rates
Position Hourly Rate
($)
Hours/
Week
Weekly
Cost ($)
Annual
Cost ($)
Parks Superintendent 149.10 4 596.40 31,012.80
Park and Landscape
Assistant
102.90 9 926.10 48,157.20
Finance & HR Manager 138.60 0.5 69.30 3,603.60
Finance Director 129.15 0.5 64.58 3,357.90
Vehicle Charge 30.08 4 120.33 6,257.16
Subtotal 92,388.66
FY27-28 Labor Rates
Position Hourly Rate
($)
Hours/
Week
Weekly
Cost ($)
Annual Cost
($)
Parks Superintendent 156.56 4 626.22 32,563.44
Park and Landscape
Assistant
108.05 9 972.41 50,565.06
Finance & HR Manager 145.53 0.5 72.48 3,783.78
Finance Director 135.61 0.5 67.80 3,525.80
Vehicle Charge 31.58 4 126.34 6,569.47
Subtotal 97,007.55
Total Labor Costs (FY25-28)
Description Total Amount ($)
Total Labor Cost (All Years) 277,385.41
94 Emergency/Open Scope Services Not to Exceed 10,000.00 Final Total 287,385.41
6. Except to the extent the Agreement is specifically amended or supplemented hereby, the Agreement, together with exhibits is, and shall continue to be, in full force and effect as originally executed, and nothing contained herein shall, or shall be construed to modify, invalidate or otherwise affect any provision of the Agreement or any right of County arising thereunder.
7. This Amendment shall be governed by and construed under the internal laws of the State of California, and any action to enforce the terms of this Amendment or for the breach thereof shall be brought and tried in the County of Sonoma.
COUNTY AND CITY HAVE CAREFULLY READ AND REVIEWED THIS
AMENDMENT AND EACH TERM AND PROVISION CONTAINED HEREIN
AND, BY EXECUTION OF THIS AMENDMENT, SHOW THEIR INFORMED AND VOLUNTARY CONSENT THERETO.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the effective date.
CITY OF CLOVERDALE:
________________________
Kevin Thompson,
City Manager
________________________
Date
COUNTY OF SONOMA:
________________________
Bert Whitaker
Regional Pars Director
________________________
Date
APPROVED AS TO FORM
________________________
County Counsel
________________________
Date
95 City Council/Successor Agency
Agenda Item Summary Agenda Item:
Meeting Date:
G.10
April 9, 2025
Agenda Section:
Consent
Staff Contact:
Shannon Peterson, Finance & HR Manager
Agenda Item Title:
Consider adopting a Resolution Approving the City of Cloverdale’s Salary Schedule effective March 31, 2025 ________________________________________________________________________________________ Recommended Council Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale adopting the City of Cloverdale’s current salary schedule effective March 31, 2025.” ________________________________________________________________________________________ Background:
California Public Employees’ Retirement Law requires that employees’ pay rates and special compensation rates be published in a publicly available salary schedule in order to meet the definition of compensation earnable. Only those pay amounts that meet the definition of compensation earnable are used when calculating retirement benefits. The City of Cloverdale Salary Schedule with all pay rates and special compensation rates was last approved by the City Council on December 11, 2024, with an effective date of July 1, 2024, which increased the salaries for the At-Will Employees.
The salary schedule should be its own, standalone document, adopted by the governing body in a publicly noticed meeting that complies with all open meeting laws. Section 570.5 of the California Code of Regulations Title 2 requires that the City Salary Schedule be published on the City’s internet site and be approved by the City Council each time a modification is made.
______________________________________________________________________________________ Summary:
The following modifications to employee pay and compensation rates have been made since the adoption of the previous salary schedule by the City Council:
1. On March 26, 2025, the City Council approved Resolution No. 014-2025 which approved the addition of the Public Works & Parks Superintendent Classification and the corresponding salary range for the position.
Adopting a single unified pay schedule for all current employee classifications, including negotiated memoranda of understanding, compensation plans, and employment contracts for unrepresented employees, is recommended to ensure compliance with State law. A resolution and updated stand-alone salary schedule reflecting the City Council-approved modifications to employee pay and compensation rates are attached.
________________________________________________________________________________________ Alternative Options:
1. Reject Resolution; or
2. Provide alternative Direction to Staff.
________________________________________________________________________________________ 96 City Council/Successor Agency Agenda Item Summary
Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact:
There is no budget or fiscal impact associated with the adoption of the salary schedule. ________________________________________________________________________________________ Attachments:
1. Resolution
2. Exhibit A - Salary Schedule effective March 31, 2025 97 CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO. XXX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE CITY OF CLOVERDALE CURRENT SALARY SCHEDULE EFFECTIVE MARCH 31, 2025 WHEREAS, the California Public Employees' Retirement Law, at Section 570.5 of the California Code of Regulations Title 2, requires the City of Cloverdale to publish the City's Current Salary Schedule on the City's internet site and the City Council to approve the Salary Schedule in its entirety each time a modification is made; and
WHEREAS, on December 11, 2024, the City Council approved revised salary ranges pursuant to Resolution No. 069-2024, which increased the salaries for the Cloverdale At-Will Employees and the City Manager WHEREAS, On March 26, 2025, the City Council approved Resolution No. 014-2025 approving the addition of the Public Works & Parks Superintendent Classification and approving the salary range for the position.; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that it hereby approves the City of Cloverdale Salary Schedule, effective March 31, 2025, attached hereto as Exhibit "A" and incorporated by reference.
The foregoing Resolution No. XXX-2025 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 9th day of April 2025, by the following roll call vote:
AYES: (_)
NOES: (_)
ABSTAIN: (_)
ABSENT: (_)
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Attachment:
Exhibit A - City of Cloverdale Salary Schedule effective March 31, 2025 98 Added Public Works & Parks Superintendent to Unaffiliated
CITY OF CLOVERDALE CURRENT SALARY SCHEDULE
AS OF MARCH 31, 2025
99 Position Step Hourly Biweekly Monthly Annually
City Manager 1 $80.2628 $6,421.02 $13,912.21 $166,946.56 2 $84.2759 $6,742.07 $14,607.82 $175,293.89
3 $88.4897 $7,079.18 $15,338.22 $184,058.59
4 $92.9142 $7,433.14 $16,105.13 $193,261.52
5 $97.5599 $7,804.79 $16,910.38 $202,924.59
Position Step Hourly Biweekly Monthly Annually
Assistant City Manager/Community
Development Director 1 $69.1312 $5,530.50 $11,982.74 $143,792.89 2 $72.5878 $5,807.02 $12,581.88 $150,982.53
3 $76.2171 $6,097.37 $13,210.97 $158,531.66
4 $80.0280 $6,402.24 $13,871.52 $166,458.24
5 $84.0294 $6,722.35 $14,565.10 $174,781.15
Position Step Hourly Biweekly Monthly Annually
Chief of Police 1 $75.3765 $6,030.12 $13,065.26 $156,783.15 2 $79.1453 $6,331.63 $13,718.53 $164,622.31
3 $83.1026 $6,648.21 $14,404.45 $172,853.42
4 $87.2577 $6,980.62 $15,124.67 $181,496.10
5 $91.6206 $7,329.65 $15,880.91 $190,570.90
Position Step Hourly Biweekly Monthly Annually
City Clerk/Public Information Officer 1 $51.2707 $4,101.65 $8,886.91 $106,642.96 2 $53.8342 $4,306.74 $9,331.26 $111,975.11
3 $56.5259 $4,522.07 $9,797.82 $117,573.87
4 $59.3522 $4,748.18 $10,287.71 $123,452.56
5 $62.3198 $4,985.58 $10,802.10 $129,625.19
Position Step Hourly Biweekly Monthly Annually
Finance Director 1 $61.8142 $4,945.14 $10,714.46 $128,573.51 2 $64.9049 $5,192.39 $11,250.18 $135,002.19
3 $68.1501 $5,452.01 $11,812.69 $141,752.30
4 $71.5577 $5,724.61 $12,403.33 $148,839.91
5 $75.1355 $6,010.84 $13,023.49 $156,281.91
Position Step Hourly Biweekly Monthly Annually
Public Works Director 1 $65.6760 $5,254.08 $11,383.84 $136,606.04 2 $68.9598 $5,516.78 $11,953.03 $143,436.34
3 $72.4078 $5,792.62 $12,550.68 $150,608.16
4 $76.0282 $6,082.25 $13,178.21 $158,138.57
5 $79.8296 $6,386.37 $13,837.12 $166,045.50
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF MARCH 31, 2025 Management, At-Will Employees
100
Position Step Hourly Biweekly Monthly Annually
Officer 1 $40.1490 $3,211.92 $6,959.16 $83,509.92
2 $42.1565 $3,372.52 $7,307.12 $87,685.42
3 $44.2643 $3,541.14 $7,672.47 $92,069.69
4 $46.4775 $3,718.20 $8,056.10 $96,673.17
5 $48.8014 $3,904.11 $8,458.90 $101,506.83
Position Step Hourly Biweekly Monthly Annually
Corporal 1 $44.2968 $3,543.74 $7,678.11 $92,137.34
2 $46.5116 $3,720.93 $8,062.02 $96,744.21
3 $48.8372 $3,906.98 $8,465.12 $101,581.42
4 $51.2791 $4,102.33 $8,888.37 $106,660.49
5 $53.8430 $4,307.44 $9,332.79 $111,993.52
Position Step Hourly Biweekly Monthly Annually
Sergeant 1 $48.5869 $3,886.95 $8,421.73 $101,060.79
2 $51.0163 $4,081.30 $8,842.82 $106,113.83
3 $53.5671 $4,285.37 $9,284.96 $111,419.52
4 $56.2454 $4,499.63 $9,749.21 $116,990.50
5 $59.0577 $4,724.62 $10,236.67 $122,840.03
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF MARCH 31, 2025 Cloverdale Police Officers Association (POA)
101
Position Step Hourly Biweekly Monthly Annually
Accountant/Analyst 1 $37.2921 $2,983.37 $6,463.97 $77,567.61 2 $39.1567 $3,132.54 $6,787.17 $81,445.99
3 $41.1146 $3,289.17 $7,126.52 $85,518.29
4 $43.1703 $3,453.62 $7,482.85 $89,794.21
5 $45.3288 $3,626.30 $7,856.99 $94,283.92
Position Step Hourly Biweekly Monthly Annually
Accounting Assistant I
Position Step Hourly Biweekly Monthly Annually
Accounting Assistant II 1 $27.7818 $2,222.54 $4,815.51 $57,786.14 2 $29.1709 $2,333.67 $5,056.29 $60,675.44
3 $30.6294 $2,450.35 $5,309.10 $63,709.22
4 $32.1609 $2,572.87 $5,574.56 $66,894.68
5 $33.7689 $2,701.52 $5,853.28 $70,239.41
Position Step Hourly Biweekly Monthly Annually
Accounting Technician 1 $30.5601 $2,444.80 $5,297.08 $63,564.92 2 $32.0881 $2,567.05 $5,561.93 $66,743.17
3 $33.6925 $2,695.40 $5,840.03 $70,080.33
4 $35.3771 $2,830.17 $6,132.03 $73,584.35
5 $37.1459 $2,971.68 $6,438.63 $77,263.56
Position Step Hourly Biweekly Monthly Annually
Assistant Planner 1 $33.8370 $2,706.96 $5,865.08 $70,380.97 2 $35.5289 $2,842.31 $6,158.33 $73,900.02
3 $37.3053 $2,984.42 $6,466.25 $77,595.02
4 $39.1706 $3,133.64 $6,789.56 $81,474.77
5 $41.1291 $3,290.33 $7,129.04 $85,548.51
Position Step Hourly Biweekly Monthly Annually
Associate Planner 1 $46.9130 $3,753.04 $8,131.59 $97,579.10 2 $49.2587 $3,940.69 $8,538.17 $102,458.05
3 $51.7216 $4,137.73 $8,965.08 $107,580.96
4 $54.3077 $4,344.62 $9,413.33 $112,960.00
5 $57.0231 $4,561.85 $9,884.00 $118,608.00
Position Step Hourly Biweekly Monthly Annually
Code Enforcement Officer 1 $35.0267 $2,802.14 $6,071.30 $72,855.61 2 $36.7781 $2,942.25 $6,374.87 $76,498.39
3 $38.6170 $3,089.36 $6,693.61 $80,323.31
4 $40.5478 $3,243.83 $7,028.29 $84,339.47
5 $42.5752 $3,406.02 $7,379.70 $88,556.44
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF MARCH 31, 2025 Cloverdale Classified Service Employees Association
Range Not Currently Established
102
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF MARCH 31, 2025 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Community Services Officer 1 $29.8860 $2,390.88 $5,180.24 $62,162.85 2 $31.3803 $2,510.42 $5,439.25 $65,270.99
3 $32.9493 $2,635.94 $5,711.21 $68,534.54
4 $34.5968 $2,767.74 $5,996.77 $71,961.27
5 $36.3266 $2,906.13 $6,296.61 $75,559.33
Position Step Hourly Biweekly Monthly Annually
Engineering Technician 1 $32.5056 $2,600.45 $5,634.31 $67,611.75 2 $34.1309 $2,730.47 $5,916.03 $70,992.33
3 $35.8375 $2,867.00 $6,211.83 $74,541.95
4 $37.6294 $3,010.35 $6,522.42 $78,269.05
5 $39.5108 $3,160.87 $6,848.54 $82,182.50
Position Step Hourly Biweekly Monthly Annually
Office Specialist 1 $21.3145 $1,705.16 $3,694.51 $44,334.12 2 $22.3802 $1,790.42 $3,879.24 $46,550.83
3 $23.4992 $1,879.94 $4,073.20 $48,878.37
4 $24.6742 $1,973.93 $4,276.86 $51,322.29
5 $25.9079 $2,072.63 $4,490.70 $53,888.40
Position Step Hourly Biweekly Monthly Annually
Park & Landscape Maintenance Assistant 1 $33.7474 $2,699.79 $5,849.54 $70,194.50 2 $35.4347 $2,834.78 $6,142.02 $73,704.23
3 $37.2065 $2,976.52 $6,449.12 $77,389.44
4 $39.0668 $3,125.34 $6,771.58 $81,258.91
5 $41.0201 $3,281.61 $7,110.15 $85,321.85
Position Step Hourly Biweekly Monthly Annually
Parks & Maintenance Lead Worker 1 $38.9139 $3,113.12 $6,745.08 $80,941.01 2 $40.8596 $3,268.77 $7,082.34 $84,988.06
3 $42.9026 $3,432.21 $7,436.46 $89,237.46
4 $45.0478 $3,603.82 $7,808.28 $93,699.34
5 $47.3001 $3,784.01 $8,198.69 $98,384.30
Position Step Hourly Biweekly Monthly Annually
Planning Technician 1 $32.5055 $2,600.44 $5,634.29 $67,611.50 2 $34.1308 $2,730.46 $5,916.01 $70,992.08
3 $35.8373 $2,866.99 $6,211.81 $74,541.68
4 $37.6292 $3,010.34 $6,522.40 $78,268.76
5 $39.5107 $3,160.85 $6,848.52 $82,182.20
103
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF MARCH 31, 2025 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Senior Engineering Technician 1 $37.3814 $2,990.51 $6,479.45 $77,753.34 2 $39.2505 $3,140.04 $6,803.42 $81,641.01
3 $41.2130 $3,297.04 $7,143.59 $85,723.06
4 $43.2737 $3,461.89 $7,500.77 $90,009.21
5 $45.4373 $3,634.99 $7,875.81 $94,509.67
Position Step Hourly Biweekly Monthly Annually
Senior Wastewater Treatment Plant Operator 1 $45.3253 $3,626.03 $7,856.39 $94,276.67 2 $47.5916 $3,807.33 $8,249.21 $98,990.50
3 $49.9712 $3,997.69 $8,661.67 $103,940.03
4 $52.4697 $4,197.58 $9,094.75 $109,137.03
5 $55.0932 $4,407.46 $9,549.49 $114,593.88
Position Step Hourly Biweekly Monthly Annually
Senior Water Treatment Plant Operator 1 $47.9205 $3,833.64 $8,306.22 $99,674.65 2 $50.3165 $4,025.32 $8,721.53 $104,658.38
3 $52.8324 $4,226.59 $9,157.61 $109,891.30
4 $55.4740 $4,437.92 $9,615.49 $115,385.87
5 $58.2477 $4,659.81 $10,096.26 $121,155.16
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Crew Leader 1 $37.0608 $2,964.87 $6,423.88 $77,086.56 2 $38.9139 $3,113.11 $6,745.07 $80,940.89
3 $40.8596 $3,268.77 $7,082.33 $84,987.93
4 $42.9026 $3,432.20 $7,436.44 $89,237.33
5 $45.0477 $3,603.82 $7,808.27 $93,699.20
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Worker I (Public Works) 1 $27.7729 $2,221.83 $4,813.97 $57,767.69 2 $29.1616 $2,332.93 $5,054.67 $60,656.07
3 $30.6197 $2,449.57 $5,307.41 $63,688.88
4 $32.1506 $2,572.05 $5,572.78 $66,873.32
5 $33.7582 $2,700.65 $5,851.42 $70,216.99
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Worker II (Public Works) 1 $33.7474 $2,699.79 $5,849.54 $70,194.50 2 $35.4347 $2,834.78 $6,142.02 $73,704.23
3 $37.2065 $2,976.52 $6,449.12 $77,389.44
4 $39.0668 $3,125.34 $6,771.58 $81,258.91
5 $41.0201 $3,281.61 $7,110.15 $85,321.85
104
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF MARCH 31, 2025 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator-In-Training 1 $32.0357 $2,562.86 $5,552.86 $66,634.27 Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator I 1 $32.6076 $2,608.61 $5,651.98 $67,823.80 2 $34.2380 $2,739.04 $5,934.58 $71,214.99
3 $35.9499 $2,875.99 $6,231.31 $74,775.74
4 $37.7474 $3,019.79 $6,542.88 $78,514.53
5 $39.6347 $3,170.78 $6,870.02 $82,440.25
Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator II
Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator-In-Training 1 $32.0357 $2,562.86 $5,552.86 $66,634.27 Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator I 1
Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator II 1 $42.7558 $3,420.46 $7,411.01 $88,932.08 2 $44.8936 $3,591.49 $7,781.56 $93,378.68
3 $47.1383 $3,771.06 $8,170.63 $98,047.61
4 $49.4952 $3,959.62 $8,579.17 $102,949.99
5 $51.9699 $4,157.60 $9,008.12 $108,097.49
Range Not Currently Established
Range Not Currently Established
105
Position Step Hourly Biweekly Monthly Annually
Dispatcher 1 $31.3922 $2,511.37 $5,441.31 $65,295.73
2 $32.9618 $2,636.94 $5,713.38 $68,560.52
3 $34.6099 $2,768.79 $5,999.05 $71,988.55
4 $36.3404 $2,907.23 $6,299.00 $75,587.97
5 $38.1574 $3,052.59 $6,613.95 $79,367.37
Position Step Hourly Biweekly Monthly Annually
Dispatch Supervisor 1 $36.0584 $2,884.67 $6,250.12 $75,001.43 2 $37.8613 $3,028.90 $6,562.63 $78,751.50
3 $39.7544 $3,180.35 $6,890.76 $82,689.08
4 $41.7421 $3,339.37 $7,235.29 $86,823.53
5 $43.8292 $3,506.33 $7,597.06 $91,164.71
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF MARCH 31, 2025 Cloverdale Dispatchers' Association
106
Position Step Hourly Biweekly Monthly Annually
Finance & HR Analyst 1 $45.7700 $3,661.60 $7,933.46 $95,201.54 2 $48.0585 $3,844.68 $8,330.13 $99,961.61
3 $50.4614 $4,036.91 $8,746.64 $104,959.69
4 $52.9845 $4,238.76 $9,183.97 $110,207.68
5 $55.6337 $4,450.69 $9,643.17 $115,718.06
Position Step Hourly Biweekly Monthly Annually
Finance & HR Manager 1 $53.7891 $4,303.13 $9,323.44 $111,881.26 2 $56.4785 $4,518.28 $9,789.61 $117,475.33
3 $59.3024 $4,744.20 $10,279.09 $123,349.09
4 $62.2676 $4,981.41 $10,793.05 $129,516.55
5 $65.3810 $5,230.48 $11,332.70 $135,992.38
Position Step Hourly Biweekly Monthly Annually
Parks Superintendent 1 $45.4984 $3,639.87 $7,886.39 $94,636.73 2 $47.7733 $3,821.87 $8,280.71 $99,368.56
3 $50.1620 $4,012.96 $8,694.75 $104,336.99
4 $52.6701 $4,213.61 $9,129.49 $109,553.84
5 $55.3036 $4,424.29 $9,585.96 $115,031.53
Position Step Hourly Biweekly Monthly Annually
Police Lieutenant 1 $58.4372 $4,674.98 $10,129.12 $121,549.43 2 $61.3591 $4,908.73 $10,635.57 $127,626.90
3 $64.4270 $5,154.16 $11,167.35 $134,008.24
4 $67.6484 $5,411.87 $11,725.72 $140,708.66
5 $71.0308 $5,682.46 $12,312.01 $147,744.09
Position Step Hourly Biweekly Monthly Annually
Public Works & Parks Superintendent 1 $52.6701 $4,213.61 $9,129.49 $109,553.84 2 $55.3036 $4,424.29 $9,585.96 $115,031.53
3 $58.0688 $4,645.50 $10,065.26 $120,783.11
4 $60.9722 $4,877.78 $10,568.52 $126,822.27
5 $64.0209 $5,121.67 $11,096.95 $133,163.38
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF MARCH 31, 2025 Unaffiliated Employees
107
By Employment Contract
Longevity 5%
Acting Pay 10%
Cloverdale Police Officers' Association (POA)
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Canine Officer 5%
Education 1% - 6%
EMT $50/month
Field Training Officer 5%
Investigative Pay 5%
Longevity 2% - 8%
Out of Class Pay 5%
POST Advanced Certificate $250/month
POST Intermediate Certificate $150/month
School Resource Officer 5%
Shift Differential 5%
Uniform Allowance $1500/year
Cloverdale Dispatchers' Association
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Communications Training Officer 5%
Education 1% - 6%
EMT $50/month
Longevity 2% - 8%
Out of Class Pay 5%
POST Advanced Certificate (Dispatcher) $250/month
POST Intermediate Certificate (Dispatcher) $150/month
POST Advanced Certificate (Police Records Technician)* $150/month POST Intermediate Certificate (Police Records Technician)* $100/month POST Records Supervisor Certificate (Police Records Technician)* $150/month Shift Differential 5%
Uniform Allowance $1025/year
Cloverdale Classified Service Employees Association
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Certification Pay See Attachment A
Class B Drivers License 2%
Education - Academic Degrees ** 2% - 6%
Education - Academic Degrees *** 2%
Amount/Percentage
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF MARCH 31, 2025 Pensionable Incentive Pays by Unit
Amount/Percentage
Amount/Percentage
Amount/Percentage
* New or Updated Incentive Pay
**Employees hired on or before June 30,2017
**Employees hired after June 30,2017 108
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF MARCH 31, 2025 Pensionable Incentive Pays by Unit
Longevity 2% - 8%
Out of Class Pay 5%
Uniform Allowance (Community Services Officer) $1375/year Unaffiliated
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Education - Academic Degrees ** 2% - 6%
Education - Academic Degrees *** 2%
Education - Certificates $75 or $150/month
Longevity 2% - 8%
Out of Class Pay 5%
Uniform Allowance (Police Lieutenant) $1500/year
Water Distributions License Grade II $50/mth
Amount/Percentage
* New or Updated Incentive Pay
**Employees hired on or before June 30,2017
**Employees hired after June 30,2017 109
Exhibit A - Cloverdale Classified Employee Association
Monthly Pay Incentives for Certificate Series as of October 18, 2021 CERTIFICATIONS:
WATER OPERATIONS
Grade I Water Distribution Certificate MQ MQ MQ $25 $25 $25 $25 Grade II Water Distribution Certificate $50 MQ $50 MQr MQr $50 $50 $50 Grade I Water Treatment Plant Operator Certificate $25 MQ $25 $25 $25 Grade II Water Treatment Plant Operator Certificate $50 $50 $50 MQr $50 $50 $50 Grade III Water Treatment Plant Operator Certificate $75 MQ
WASTEWATER
Grade I Wastewater Treatment Plant Operator
Certification $25 $25 $25 $25 $25 MQ $25
Grade II Wastewater Treatment Plant Operator
Certification $50 $50 $50 $50 $50 $50 MQ MQ
Wastewater Collection Systems Maintenance1
PARKS, LANDSCAPE & MAINTENANCE
Qualified Applicators Certificate for pesticides MQ MQr Grade 1 Water Distribution Certificate MQ MQr
Grade 2 Water Distribution Certificate $50
Playground equipment safety inspection Certification MQ MQr Arborist License $100 $100 $100
BILINGUAL INCENTIVE
Bilingual Certificates $150/month
Advanced Bilingual Certificate $300/Month
Monthly Allowable Max. / Employee 2 $150 $200 $150 $125 $50 $150 $100 $100 $100 $150 $50 N/A MQ: Minimum Qualifications per current job description.
MQr: Recommended Minimum Qualification for position due to Federal, State or other local/city requirements for position duties and responsibilities. 1 Certificate Pay is Not Applicable at this time.
2 Maximum Certificate Pay is based on Highest Certificate within a Series and is not cumulative within a series.
Senior Water
Treatment Plant
Operator
POSITION:
Utility
Maintenance
Worker I
Utility
Maintenance
Worker II
Water Treatment
Plant Operator I
Water Treatment
Plant Operator II
SR
Engineering
Technician
All Classified
Employees per
MOU
Wastewater
Treatment
Plant
Operator I
Wastewater
Treatment
Plant
Operator II
Senior
Wastewater
Treatment Plant
Operator
Parks &
Landscape
Assistant
Parks &
Landscape Lead
Worker
Engineering
Technician
110
City Council/Successor Agency
Agenda Item Summary Agenda Item:
Meeting Date:
G.11
April 9, 2025
Agenda Section:
Consent
Staff Contact:
Susie Holmes, Finance Director
Agenda Item Title:
General Fund, Water, and Wastewater Reserve Balances as of June 30, 2024 ________________________________________________________________________________________ Recommended Council Action(s):
Receive the General Fund Surplus affecting the Reserve Balances as of June 30, 2024, by account type, as well as the Water and Wastewater Enterprise funds surplus and its effect on the respective Reserve Balances, for informational purposes.
________________________________________________________________________________________ Background:
The City Council voiced their interest in seeing the calculation of the General Fund Reserves by type. The City’s General Fund Reserves can be broken down into the following types:
• Non-spendable – these are typically inventories and capital assets. • Restricted – Amounts that can be spent only for specific purposes as stipulated by the constitution, external resource provider, or through legislation.
• Committed – amounts that can be spent for specific purposes determined by formal action of the City Council
• Assigned - are intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted or committed.
• Unassigned fund balance - the residual classification for the government’s general fund, which includes all spendable amounts not allocated to other classifications. ________________________________________________________________________________________ Summary:
The City Council has a General Fund Surplus Policy which dictates how any surplus derived from the Annual Financial Audit should be dedicated and the priority order. Based on the criteria in the policy, the following steps were taken with the surplus of $1,020,099 from the 2023-24 Audit.
1. The Emergency Reserve (Assigned) Surplus Policy states that 30% of any surplus, up to $100,000, shall be set aside, equivalent to 8% of the annual general fund expenditures. a) 8% of budgeted annual General Fund expenditures = $871,305. b) Emergency Reserve balance as of the audit = $700,705. c) $100,000 is transferred to the Emergency Reserve.
d) Current Emergency Reserve balance = $800,705.
111
City Council/Successor Agency Agenda Item Summary
2. Contingency Reserve (Assigned) Surplus Policy states that any remaining general fund surplus shall first be used to maintain contingency up to 17%.
a) 17% of the budgeted annual General Fund expenditures = $1,851,523. b) Contingency Reserve balance as of the audit = $1,697,836. c) $153,687 is transferred to the Contingency Reserve.
d) Current Contingency Reserve balance: $1,851,523.
3. Equipment Replacement Reserve (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to 5% of the annual depreciation. a) 5% of Annual depreciation = $3,187.
b) Equipment Replacement reserve balance as of the audit = $171,902. c) $3,187 is transferred to the Equipment Replacement Reserve. d) Current Equipment Replacement Reserve = $175,089.
4. Police Vehicle Replacement Reserve (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to 5% of the annual depreciation. a) 5% of Annual depreciation = $2,539.
b) Police Vehicle Replacement reserve balance as of the audit = $284,215. c) $2,539 is transferred to the Police Vehicle Replacement Reserve. d) Current Police Vehicle Replacement Reserve = $286,754.
5. Facility Replacement and Maintenance Reserves (Assigned) Surplus Policy states that any remaining in excess of the amounts stated above shall be equal to 5% of the annual depreciation. a) 5% of Annual depreciation = $2,223.
b) Facility Replacement and Maintenance Reserves as of the audit = $233,416. c) $2,223 is transferred into Facility Replacement and Maintenance Reserves. d) Current Facility Replacement and Maintenance Reserve = $235,639.
6. Compensated Absences Reserve (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to 10% of non-current employee compensated absences payable until 50% is reached.
a) Non-current employee compensated absence payable as of June 30, 2024= $356,110. b) 50% of non-current employee compensated absences = $178,055. c) Compensated Absences reserve balance as of June 30, 2024 = $113,061. d) $35,611 is transferred to long-term compensated absences payable. e) Current Compensated Absences reserve balance = $148,672.
Water Enterprise
The City Council has a Surplus Policy, which dictates how any surplus derived from the Annual Financial Audit should be dedicated and the priority order. Based on the criteria in the policy, the following steps were taken with the surplus of $461,389 from the 2023-24 Audit.
112
City Council/Successor Agency Agenda Item Summary
1. Equipment/Vehicle Replacement Reserve (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to 5% of annual depreciation a) 5% of Annual depreciation = $3,200.
b) Equipment Replacement reserve balance as of the audit date = $67,148. c) $3,200 is transferred to the Equipment Replacement Reserve. d) Current Equipment Replacement Reserve = $70,348.
2. Facility Replacement and Maintenance Reserves (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to 5% of annual depreciation a) 5% of Annual depreciation = $13,585.
b) Facility Replacement and Maintenance Reserves as of the audit = $285,279. c) $13,585 is transferred into Facility Replacement and Maintenance Reserves. d) Current Facility Replacement and Maintenance reserve = $298,864.
Waste Water Enterprise
The City Council has a Surplus Policy, which dictates how any surplus derived from the Annual Financial Audit should be dedicated and the priority order. Based on the criteria in the policy and the negative operating income (loss) of $163,633, no adjustments were made to the assigned replacement reserves for FY 2023-24.
1. Equipment/Vehicle Replacement Reserve (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to 5% of the annual depreciation a) 5% of Annual depreciation = $23,648.
b) Equipment Replacement reserve balance before audit = $23,648. c) $0 is transferred to the Equipment Replacement Reserve. d) Current Equipment Replacement Reserve = $23,648.
2. Facility Replacement and Maintenance Reserves (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to 5% of annual depreciation a) 5% of Annual depreciation = $66,029.
b) Facility Replacement and Maintenance Reserves as of the audit = $66,029. c) $0 is transferred into Facility Replacement and Maintenance Reserves. d) Current Facility Replacement and Maintenance reserve = $66,029.
The following chart describes the General Fund Reserve Balance by type, account name, and balance after the adjustments according to the Surplus Policy have been made. The total of all these accounts makes up the General Fund Reserve Balance:
General Fund Balance @ June 30, 2024 Ending Bal
25300-000 Unassigned Unrestricted $ 4,593,117
25320-030 Assigned Emergency Reserve $ 800,705
113
City Council/Successor Agency Agenda Item Summary
25320-031 Assigned Contingency Reserve $ 1,851,523
25320-023 Assigned CIP Water Projects $ 165,872
25320-022 Assigned CIP Wastewater Projects $ 250,000
25320-021 Assigned CIP GF Projects $ 405,760
25310-017 Assigned Equipment Replacement $ 175,089
25310-011 Assigned Vehicle Replacement (Patrol) $ 286,754 25310-012 Assigned Bldg Mtnce & Repairs $ 235,639
25310-013 Assigned Compensated Absences $ 148,672
25310-021 Committed Undergrounding $ 98,400
Total $ 9,011,130
________________________________________________________________________________________ Alternative Options:
None.
_______________________________________________________________________________________ Subcommittee Recommendation:
None.
________________________________________________________________________________________ Budget/Financial Impact:
None.
________________________________________________________________________________________ Attachments:
1. Reserve Policy
2. General Fund Surplus Policy
114
RESERVE POLICY
The purpose of this policy is to provide guidance on maintaining reasonable levels of reserves in the City’s General, Water, and Sewer Funds.
The General Fund Balance in the City’s financial statements is comprised of five categories:
Non-spendable Funds (non-cash items such as prepaid expenses and inventories) Restricted Funds (externally enforceable legal restrictions) Committed Funds (limitations imposed by the City Council) Assigned Funds (intended to provide a source of funds for various needs) Unassigned Funds (net resources in excess of what is classified in one of the other categories) This policy incorporates all previous City Council policies regarding General Fund reserves and the requirements of Governmental Accounting Standards Board (GASB) Statement No. 54. It will help guide current and future allocation levels to various reserve categories in the General Fund by setting out specific target amounts for the Committed and Assigned categories of the General Fund balance.
Committed Fund Balances
Emergency Reserve Fund: The City of Cloverdale shall maintain an Emergency Reserve Fund for any of the unforeseen and non-recurring events listed below that create significant financial difficulty for the City:
a. Sudden and unexpected significant facility or infrastructure failures that pose a safety risk to staff or the community;
b. Declaration of a State of Emergency by the Governor, or a local emergency declared by the City Council;
c. Unanticipated expenditures or reduction in revenues as a result of legislative changes from State/Federal governments in the current fiscal year;
d. Acts of Terrorism declared by the Governor or the President of the United States; e. Acts of Nature which are infrequent in occurrence;
f. Other catastrophic events which are infrequent in occurrence.
The target maximum reserve amount to be carried in the Emergency Reserve account shall be equal 8% of annual General Fund expenditures. For purposes of this section, expenditures shall include transfers out but not anticipated litigation expenses, reimbursed developer expenses or routine capital outlays which are all discretionary. Emergency Reserve Funds shall only be used upon approval of the City Council by a simple majority vote.
115
Contingency Reserve Fund: The City of Cloverdale shall maintain a Contingency Reserve Fund equal to 17% of expenditures in the General Fund. For purposes of this section, expenditures shall include transfers out but not anticipated litigation expenses, reimbursed developer expenses or routine capital outlays which are all discretionary. Reserves of 17% are considered by to be a good level at which to maintain the City's credit worthiness, based on widely used and accepted best practices. The purposed of these reserves is to provide for:
a. Cash flow requirements
b. Legal requirements as part of debt financing
c. Economic uncertainties including downturns in the local or national economy Assigned Fund Balances
Equipment Replacement Fund: The City of Cloverdale shall maintain a General Fund equipment replacement reserve to provide for the replacement of vehicles, heavy equipment, computer equipment, and other capital equipment items costing greater than $10,000. This replacement reserve will also be established in the Water and Sewer funds.
Police Vehicle Replacement Reserves: The City of Cloverdale shall maintain a General Fund vehicle replacement reserve to provide sufficient replacement funding for patrol vehicle capital items costing greater than $10,000.
Facility Replacement and Maintenance Reserves: The City of Cloverdale shall maintain a General Fund facility replacement and maintenance reserve to provide sufficient funding for facility capital improvements costing greater than $10,000. This replacement reserve will also be established in the Water and Sewer funds.
Compensated Absences Reserves: The City of Cloverdale shall maintain a General Fund compensated absences reserve equal to 10% of the estimated non-current employee compensated absences payable.
Additional increments of 10% will be set aside each year until 50% of the non-current compensated balance is reached.
116
GENERAL FUND SURPLUS POLICY
It is in the best interest of the citizens of the City of Cloverdale who rely upon the City for public access and services that the City should prioritize allocation of General Fund resources towards critical, core municipal services that are in alignment with the City Council’s goals. Therefore, the City Council shall authorize the establishment of the General Fund Surplus Policy to broadly define how future surpluses should be dedicated.
This policy shall be defined by the General Fund’s Fiscal Year audited, final results and shall begin with Fiscal Year ended June 30, 2016. Allocation of any annual General Fund surplus shall be made in the following priority order:
1) 30% of any surplus, up to $100,000 per year, shall be set aside into the Emergency Reserve Fund, up to the target level of 8% of annual General Fund expenditures. 2) Any remaining General Fund surpluses shall first be used to maintain the Contingency Reserve, up to the target level of 17% of annual General Fund expenditures. 3) Any remaining surplus in excess of the amounts stated above shall be allocated as follows:
a. Equipment Replacement Reserves. The annual contribution to these reserves will be equal to the annual depreciation expense plus 5% to provide sufficient replacement funding for equipment capital items costing greater than $10,000.
b. Police Vehicle Replacement Reserves. The annual contribution to these reserves will be equal to the annual depreciation expense plus 5% to provide sufficient replacement funding for vehicle capital items costing greater than $10,000.
c. Facility Replacement and Maintenance Reserves. The annual contribution to these reserves will be equal to the annual depreciation expense plus 5% to provide sufficient funding for facility capital improvements costing greater than $10,000.
d. Compensated Absences Reserve. The annual contribution to these reserves will be equal to 10% of the estimated non-current employee compensated absences payable. Additional increments of 10% will be set aside each year until 50% of the non-current compensated balance is reached. 117
GENERAL FUND SURPLUS POLICY
It is in the best interest of the citizens of the City of Cloverdale who rely upon the City for public access and services that the City should prioritize allocation of General Fund resources towards critical, core municipal services that are in alignment with the City Council’s goals. Therefore, the City Council shall authorize the establishment of the General Fund Surplus Policy to broadly define how future surpluses should be dedicated.
This policy shall be defined by the General Fund’s Fiscal Year audited, final results and shall begin with Fiscal Year ended June 30, 2016. Allocation of any annual General Fund surplus shall be made in the following priority order:
1) 30% of any surplus, up to $100,000 per year, shall be set aside into the Emergency Reserve Fund, up to the target level of 8% of annual General Fund expenditures. 2) Any remaining General Fund surpluses shall first be used to maintain the Contingency Reserve, up to the target level of 17% of annual General Fund expenditures. 3) Any remaining surplus in excess of the amounts stated above shall be allocated as follows:
a. Equipment Replacement Reserves. The annual contribution to these reserves will be equal to the annual depreciation expense plus 5% to provide sufficient replacement funding for equipment capital items costing greater than $10,000.
b. Police Vehicle Replacement Reserves. The annual contribution to these reserves will be equal to the annual depreciation expense plus 5% to provide sufficient replacement funding for vehicle capital items costing greater than $10,000.
c. Facility Replacement and Maintenance Reserves. The annual contribution to these reserves will be equal to the annual depreciation expense plus 5% to provide sufficient funding for facility capital improvements costing greater than $10,000.
d. Compensated Absences Reserve. The annual contribution to these reserves will be equal to 10% of the estimated non-current employee compensated absences payable. Additional increments of 10% will be set aside each year until 50% of the non-current compensated balance is reached. 118
City Council/Successor Agency
Agenda Item Summary Agenda Item:
Meeting Date:
G.12
April 23, 2025
Agenda Section:
Consent
Staff Contact:
Chris Parker, Chief of Police
Agenda Item Title:
Consider Adopting a Resolution Amending the Fiscal Year 2024/2025 and 2025/2026 Budget to Address Additional Expenditures for Vehicle Contingency, Police Academy Training, and Invoice Discrepancies ________________________________________________________________________________________ Recommended Council Action(s):
Adopt a Resolution Entitled, “A Resolution Amending the Fiscal Year 2024/2025 and 2025/2026 Budget to Address Additional Expenditures for Vehicle Contingency, Police Academy Training, and Invoice Discrepancies.”
________________________________________________________________________________________ Background:
In July 2024, our department started the procurement process of purchasing new patrol vehicles, including a contingency for potential cost overruns estimated at 10%. However, this contingency amount of $14,754.00 was not reflected in the budget, nor was a budget amendment made to accommodate this expense.
Additionally, due to changes in staffing through retirements, the department has been able to hire a police trainee to attend the police academy within the 2024/2025 fiscal year. This development was not initially foreseen during our 2023 budget planning. The cost for academy training and uniforms amounts to $5,000 per trainee. To facilitate ongoing training of current staff, it is necessary to allocate these funds in the current 2024/2025 budget and also make an adjustment to include funding for two new police officer trainees to be reflected in the 2025/2026 fiscal budget, totaling $10,000.
Furthermore, after a thorough review of our Axon account and discussions with their accounting representative, it was discovered there were computer system issues on their end. Consequently, we did not receive an invoice for the 2023/2024 billing cycle, resulting in a missed payment of $29,035. This error was attributed to their technical difficulties.
________________________________________________________________________________________ Summary:
In July 2024, new vehicles were purchased with a 10% contingency for cost overruns, but this was not accounted for in the budget, amounting to $14,754. Due to unforeseen retirements, a police trainee was hired for academy training in 2024/2025, requiring an additional $5,000, with plans to budget $10,000 for two trainees in 2025/2026. Additionally, an Axon account billing issue led to a missed invoice for $29,035 from the 2023/2024 cycle due to technical problems. Budget adjustments are needed to address these financial oversights and plans.
_______________________________________________________________________________ Options:
1. Authorize the budget amendments and direct the finance director to make the budget amendments identified;
119
City Council/Successor Agency Agenda Item Summary
2. Provide alternative direction to staff
________________________________________________________________________________________ Subcommittee Recommendation:
This budget amendment was presented to the Administration subcommittee on April 5th. ________________________________________________________________________________________ Budget/Financial Impact:
________________________________________________________________________________________ Attachments:
1. Resolution
2. Budget amendment form
120
CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO. ____ –2025
A RESOLUTION AMENDING THE FISCAL YEAR 2024/2025 AND 2025/2026 BUDGET TO ADDRESS
ADDITIONAL EXPENDITURES FOR VEHICLE CONTINGENCY, POLICE ACADEMY TRAINING, AND INVOICE
DISCREPANCIES
WHEREAS , in July 2024, new vehicles were acquired with a planned contingency for 10% cost overruns amounting to $14,754.00, which was not initially included in the budget; and WHEREAS , due to unforeseen retirements, a new police trainee has been hired to attend the police academy during the fiscal year 2024/2025, requiring additional funding of $5,000 for training and uniforms; and WHEREAS , to continue effective training and staffing, there is a necessity to budget $10,000 for two additional police officer trainees in the fiscal year 2025/2026; and WHEREAS , due to technical issues with the Axon billing system, the department did not receive an invoice for $29,035 PERTAINING to the 2023/2024 billing cycle, necessitating adjustment in the current financial plans; and
WHEREAS , the adjustments outlined above are essential for maintaining operational integrity and efficiency within the department;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CLOVERDALE AS FOLLOWS:
1. The budget for the fiscal year 2024/2025 is hereby amended to include $14,754.00 for vehicle contingency overruns.
2. An allocation of $5,000 is added to the 2024/2025 budget to cover the police academy training and uniform costs for one trainee.
3. A future budget amendment of $10,000 will be included in the 2025/2026 budget to account for two additional police officer trainees.
4. The financial responsibility for the missed Axon invoice, amounting to $29,035, will be recognized and planned for within the existing budget constraints.
5. The City Council directs the appropriate departments to undertake necessary actions to implement these amendments effectively.
The foregoing Resolution No. ____-2025 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 23rd day of April 2025 by the following roll call vote:
Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Vice Mayor lter and Mayor Bagby
Noes: (_) None
Absent: (_)
121
Abstaining: (_) None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Michael Malony, City Clerk
1. Exhibit A: Budget amendment
122
Budget Amendment Form
REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount
100 00.999 14,754
REVENUE TOTAL 14,754
EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
515 00.999 14,754
100 30.302 14,754
100 30.302 5,000
100 30.302 29,035
EXPENDITURE TOTAL 63,543
PURPOSE
Body Cam/Taser Subscription
Date Date
3/25/2025
Date Entered by Date
Prepared By
Susie Holmes
Department Head Finance Director
Date Prepared
March 25, 2025
Account Description Account No.
Police Department
Transfer In
Account No.
39999.000
Transfer Out
Requesting Department
Account Description
City Manager
Axon - Body Cam Subscription
Other Employee Benefits
Vehicle Capital Outlay
43120.000
41250.000
49999.000
Susie Holmes
44110.000
Budget Amendment for Additional Vehicle costs, new employee training and X:\Agenda Development\COUNCIL\2025 Reports\4-9-2025\Consent\PD Budget Amendments\Budget Amendment Form 123
Budget Amendment Form
REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount
REVENUE TOTAL -
EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
100 30.302 10,000
EXPENDITURE TOTAL 10,000
PURPOSE
Date Date
3/25/2025
Date Entered by Date
Requesting Department Prepared By Date Prepared
Police Department Susie Holmes March 25, 2025
Account Description Account No.
Account Description Account No.
Other Employee Benefits 41250.000
City Manager
New employee training for FY 2025/26
Department Head Finance Director
Susie Holmes
X:\Agenda Development\COUNCIL\2025 Reports\4-9-2025\Consent\PD Budget Amendments\Budget Amendment Form 2 124
City Council/Successor
Agency
Agenda Item Summary
Agenda Item:
Meeting Date:
H.1
April 9, 2025
Agenda Section:
New Business
Staff Contact:
Kevin Thompson, City Manager
Alex Mog, City Attonery
Agenda Item Title: Introduction and first reading amending sections of the Cloverdale Municipal Code (CMC) regulating vacant commercial properties in Downtown Cloverdale Recommended Council Action(s):
Introduce for first reading, by title only, an Ordinance entitled: “Ordinance of the City Council of the City of Cloverdale adding Chapter 8.40, vacant Commercial Property Regulations, to the Cloverdale Municipal Code to regulate vacant Commercial Buildings in Downtown Cloverdale.” ________________________________________________________________________________________ Background / Summary:
In response to concerns regarding the proliferation of long-term vacant commercial properties in the downtown area, staff has prepared a draft ordinance aimed at reducing blight, preserving property values, and enhancing public safety.
The proposed ordinance establishes a framework for the registration, maintenance, and enforcement of standards related to vacant commercial properties located within the Downtown Zoning District.
Key Provisions of the Ordinance
• Registration Requirement:
Property owners must register commercial properties that remain vacant for more than 90 consecutive days. Registration must occur within 30 days of vacancy and includes a fee set by City Council to cover inspection and administrative costs.
• AnnualRenewal:
Registrations must be renewed annually, with a renewal fee equal to the initial registration amount.
• MaintenanceStandards:
Owners are required to maintain properties in accordance with city codes, including regular upkeep, landscaping, graffiti removal, and ensuring the building is weather-tight and secure. • SecurityMeasures:
Vacant properties must be secured to prevent unauthorized access, including the use of fencing, lighting, and securing all points of entry.
• Inspections and Enforcement:
The City retains the authority to conduct inspections to ensure compliance. Non-compliance may result in administrative penalties and abatement actions, with costs recoverable via property liens. • Appeal Process:
Property owners may appeal any enforcement action or determination within 30 days. A designated hearing officer will review the appeal and render a decision. • Severability Clause:
Ensures that the remainder of the ordinance remains effective if any portion is found to be invalid. ___________________________________________________________________________________ 125
City Council/Successor Agency Agenda Item Summary
Meeting Date April 9, 2025
Options:
Introduction and first reading of the ordinance
Or Provide Staff Direction
________________________________________________________________________________________ Subcommittee Recommendation:
Bring forward to Council
________________________________________________________________________________________ Budget/Financial Impact:
Revenue from registration and renewal fees is expected to offset the administrative costs associated with inspections and enforcement. Additional enforcement costs may be recovered through liens on noncompliant properties. _______________________________________________________________________________________ Attachments:
1. Draft Ordinance
2. Exhibit A - Muncipal Code
126
ORDINANCE NO. XXXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADDING CHAPTER 8.40,
VACANT COMMERCIAL PROPERTY REGULATIONS, TO THE CLOVERDALE MUNICIPAL CODE TO
REGULATE VACANT COMMERCIAL BUILDINGS IN DOWNTOWN CLOVERDALE WHEREAS, the City Council finds and determines that buildings which remain vacant and unoccupied for any appreciable period of time become a visual blight, an attractive nuisance to children, a harborage for rodents, an invitation to vagrants and criminals as a temporary abode and as a place to engage in illegal conduct; and
WHEREAS, such buildings can pose a fire hazard; and
WHEREAS, unkempt and unsecured grounds surrounding such buildings invites the dumping of garbage and trash thereon: and
WHEREAS, vacant and boarded buildings contribute to the growth of blight within the City, depress market values of surrounding properties, thereby reducing tax revenues, necessitate additional governmental services, significantly interfere with the use and enjoyment of neighboring properties, create an unhealthy and unsafe condition affecting the public and constitutes an unreasonable use of property and a public nuisance within the City of Cloverdale; and
WHEREAS, it is the responsibility of property ownership to prevent owned property from becoming a burden to the neighborhood and the community; and WHEREAS, Downtown Cloverdale is a critical area for the City’s economic activity and civic engagement; and
WHEREAS, the protection of the public health, safety, and welfare requires the establishment and enforcement of the means by which such nuisance conditions may be prevented and abated; and
WHEREAS, the City Council finds that this ordinance is necessary for the protection of Cloverdale property owners, residents, and businesses, for the preservation of the public health, safety, and general welfare.
127
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CLOVERDALE HEREBY ORDAINS AS FOLLOWS:
Section 1. Recitals. The above recitals are true and correct, and hereby made a part of this Ordinance.
Section 2. Chapter 8.40 Added. Chapter 8.40, Vacant Commercial Property Regulations, is hereby added to the Cloverdale Municipal Code and shall read as displayed in Exhibit A, attached hereto and incorporated herein by reference.
Section 3. Severability. If any section, subsection, sentence, clause or phrase of this Chapter is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Chapter.
The City Council hereby declares that it would have passed the Ordinance codified in this Chapter, and each and every section, subsection, sentence, clause or phrase not declared invalid or unconstitutional without regard to whether any portion of this Chapter would be subsequently declared invalid or unconstitutional.
Section 4. CEQA. The Cloverdale City Council finds that this Ordinance is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3) of Title 14 of the California Environmental Code of Regulations because it can be seen with certainty that there is no possibility that this ordinance will have a significant effect on the environment.
Section 4. Effective Date and Publication. This Ordinance shall be and the same is hereby declared to be in full force and effect from and after thirty (30) days after the date of its adoption. Before the expiration of fifteen (15) days after said passage, this ordinance or a summary therefore as provided in California Government Code Section 36933, shall be published at least once in a newspaper of general circulation published and circulated in the City of Cloverdale, along with the names of the Council Members voting for or against its passage.
I hereby certify that the foregoing is a true and complete copy of an ordinance duly and regularly adopted by the City at a regular meeting thereof held on May ___, 2025, by the following vote:
PASSED, APPROVED AND ADOPTED this ___ day of ______, 2025 by the following vote: (Ayes-; Noes-; Absent-)
AYES:
NOES:
ABSENT:
128
ABSTAIN:
Approved: Attested:
__________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:
Exhibit A - Municipal Code
129
EXHIBIT A
Chapter 8.40: Vacant Commercial Property Regulations
Section 8.40.010: Purpose and Intent
Section 8.40.020: Definitions
Section 8.40.030: Registration of Vacant Properties
Section 8.40.040: Maintenance Requirements
Section 8.40.050: Penalties and Enforcement
Section 8.40.060: Appeals
Section 8.40.010: Purpose and Intent
The purpose of this ordinance is to address the negative impacts of vacant commercial properties in Cloverdale, including blight, decreased property values, and threats to public safety and welfare. This ordinance aims to ensure that vacant properties are properly maintained and utilized to benefit the community.
Section 8.40.020: Definitions
For the purposes of this chapter, the following definitions apply:
“Commercial Property” means any property designed, intended, or actually used for any use(s) other than residential. If a property has both residential and non-residential uses, the nonresidential portions of the property shall qualify as commercial property for the purposes of this Chapter.
“Downtown” means property adjacent to South Cloverdale Boulevard from Citrus Fair Drive to West 3rd Street.
"Vacant Property" means any commercial property that is unoccupied or illegally occupied for more than 90 consecutive days. Vacant Property shall include property made vacant by voluntary action, fire or other damage, or as a result of enforcement action by the City. Vacant Property shall not include vacant lots or vacant buildings for which construction on the property is proceeding diligently to completion with active building permits and shall not include property owned by a governmental entity. If a property contains multiple separate legal units, the property shall be considered vacant if a majority of the commercial units are vacant. "Owner" means any person, entity, or organization that holds title to a property by the latest property tax assessment rolls maintained by the Sonoma County Assessor and any person, partnership, co-partnership, association, corporation, beneficiary in a deed of trust, fiduciary, including a trustee or substitute trustee, or any other legal entity having a legal or equitable interest in the subject property as otherwise known to the City by virtue of more recent and reliable information, including any beneficiary that is pursuing foreclosure of a property subject to this ordinance secured by a mortgage, deed of trust or similar instrument or a property that has been acquired by the beneficial interest at a trustee's sale. 130
"Maintenance" means actions necessary to ensure that a property is free from blight, hazards, and deterioration, including but not limited to landscaping, structural repairs, and security measures.
Section 8.40.030: Registration of Vacant Properties
A. Registration Requirement: Owners of Vacant Properties within Downtown must register their property with the City of Cloverdale within 30 days of the property becoming vacant. The registration shall be on a form approved by the City Manager, which shall include the following:
a. The name and address of each owner, responsible party, and property management company, that are responsible for any security, maintenance, marketing, or sales or rentals, of the vacant building;
b. The name and contact information of an individual available and able to respond, to issues at the Vacant Property within twenty-four (24) hours of notification by the City; and
c. Such other information as required by the City Manager.
B. Registration Fee: A registration fee, as determined by the City Council, must be paid at the time of registration, and upon annual renewal. This fee is to cover the administrative costs of monitoring and inspecting vacant properties.
C. Annual Renewal: The registration must be renewed annually if the property remains vacant.
D. Procedure. The annual fee shall be billed to the Owner of the property and mailed to the Owner as such Owner’s name and address appear on the last assessment roll of the County Assessor.
E. Waiver. The registration fee shall be waived by the City Manager upon a showing by the Owner that:
a. The Owner has obtained a building permit, or if such a permit is not required, is progressing diligently to prepare the premises for occupancy; b. The Vacant Property meets all applicable codes and is actively being offered for sale, lease, or rent; or
c. Imposition of the fee would impose a substantial economic hardship on the Owner and would hinder the rehabilitation of the Vacant Property.
Any Owner billed may apply for a waiver on the grounds set forth in this section by submitting a written statement of the grounds for the waiver, and the Owner's daytime telephone number, to the City Manager within thirty (30) days after the billing is mailed to the Owner. The City Manager, or their designee, shall review the written statement and may contact the Owner to discuss the application for waiver. The City Manager shall prepare a written decision which shall be mailed to the Owner.
F. Failure to Pay. If the fee is not paid within sixty (60) days after billing, or within sixty (60) days after the decision of the City Manager, or after the decision upon appeal by the owner 131
becomes final, the fee may be recorded as a lien or specially assessed against the property involved and made a personal obligation of the owner. If the fee is to be specially assessed against the property, a hearing officer, as designated by the City Manager, shall confirm the assessment and thereafter said assessment may be collected at the same time and in the same manner as ordinary real property taxes are collected and shall be subject to the same penalties and the same procedure and sale in case of delinquency as provided for ordinary real property taxes. All laws applicable to the levy, collection, and enforcement of real property taxes are applicable to the special assessment.
Section 8.40.040: Maintenance Requirements
A. General Maintenance: Owners must maintain vacant properties in accordance with all applicable codes and standards, including but not limited to those in Section 8.02.030 of this Code. This includes, but is not limited to, keeping the property free of litter, illegal dumping, unauthorized camping and fire-burning, trespassing, graffiti, infestation of rodents, insects, and other pests, overgrown vegetation, and ensuring all structures are weather-tight and secure. All Vacant Properties must have functioning windows and doors, which must be locked at all times.
Boarding up of windows and doors may be done as a temporary emergency fix in case the window(s) or door(s) break. However, the Owner must replace such boards with functioning window(s) and/or door(s) within ninety (90) days of the break. An Owner’s failure to secure the property from trespassers is a violation of this chapter.
B. Security Measures: Owners must implement security measures to prevent unauthorized access and vandalism. This may include fencing, lighting, and securing doors and windows.
C. Signage: All Vacant Properties shall also be posted with the name and twenty-four-hour tollfree contact phone number of the Owner, or the agent of the Owner responsible for the inspection and maintenance of the property. The posting shall be no less than eight and one-half inches by eleven inches and shall contain, along with the name and twenty-four-hour toll-free contact number, the words "THIS PROPERTY MANAGED BY" and "TO REPORT PROBLEMS OR CONCERNS CALL" or similar and "NO TRESPASSING." The posting shall be placed in a window adjacent to the entry door or attached to the exterior of the entry door. Exterior posting must be constructed of and printed with, or contained in, weather-resistant materials.
D. Inspections: The City of Cloverdale has the right to inspect Vacant Properties to ensure compliance with maintenance and security requirements. Vacant Properties shall be inspected by the City no less frequently than once per year.
Section 8.40.050: Penalties and Enforcement
A. Penalties: Owners who fail to comply with the registration, maintenance, security, or other requirements of this Chapter, are subject to fines and penalties pursuant to Title 1 of this Municipal Code. A fine for violating this section may be issued administratively in accordance with Chapter 1.14 of this Code.
132
B. Enforcement: The City of Cloverdale may take necessary actions to enforce this ordinance, including abatement of nuisances in accordance with this Code.
Section 8.40.060: Appeals
A. Right to Appeal: Owners have the right to appeal any decision or action taken by the City under this Chapter. Appeals must be filed in writing with the City Clerk within 15 days of the decision or action and state be accompanied by an appeals fee.
B. Hearing: An appeal hearing will be conducted in accordance with the provisions of Chapter 1.18 of this Code.
133
City Council/Successor
Agency
Agenda Item Summary
Agenda Item:
Meeting Date:
H.2
April 9, 2025
Agenda Section:
New Business
Staff Contact:
Mike Maloney, City Clerk
Agenda Item Title:
Board of Directors and City Selection Committee Appointments Recommended Council Action(s):
Provide direction to Mayor on the City Selection Committee Appointments. ________________________________________________________________________________________ Background/Summary:
Below is the updated final count for both the Board of Directors and City Selection Committee letters of interest received. Mayor Lands will be voting on the appointments listed below. This item provides an opportunity for the Council to provide input to Mayor Lands in anticipation of the April 10, 2025 Gneeral Membership Meeting.
Board of Directors Appointments:
North Bay Division LOCC, Executive Board – 2 Seats (to fill expiring terms of Susan Harvey of Cotati and Janice Cader Thompson of Petaluma) 1 primary seat and 1 alternate seat. 2-year term starting in April.
Letters Received:
Susan Harvey, Cotati
Janice Cader Thompson, Petaluma
Stephen Zollman, Sebastopol
Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee – 2 Seats (to fill expiring terms of John Shribbs of Petaluma and Kevin McDonnell of Petaluma). 2-year term starting in April.
Letters Received:
John Shribbs, Petaluma
Marjorie Morgenstern, Cloverdale
Karen Nau, Petaluma
City Selection Committee Appointments:
Measure H Oversight Committee - 2 Seats. 3-year term starting in May. *Note – you must be an independent County resident; active fire chiefs, active fire directors, County employees, or spouses to any such individuals may not serve on the committee. Meeting schedule details are pending.
Letters Received:
Jeff Okrepkie, Santa Rosa
Evelyn Mitchell, Healdsburg
Sandra Lowe, Sonoma
Neysa Hinton, Sebastopol
Jill McLewis, Sebastopol
________________________________________________________________________________________ 134
City Council/Successor Agency Agenda Item Summary
Options: N/A
________________________________________________________________________________________ Subcommittee Recommendation: N/A
________________________________________________________________________________________ Budget/Financial Impact: N/A
________________________________________________________________________________________ Attachments:
Attachment 1 - City Selection Committee Letters
Attachment 2 - Board of Directors Letters
Attachment 3 - Measure H Information
135
City of Cotati
Sonoma County, California
February 24, 2025
2025 Chair City, City of Rohnert Park
Sonoma County Mayors' and Councilmembers' Association
130 Avram Avenue, Rohnert Park, CA 94928
Attn: Lauren Berges, MCA Clerk [email protected]
Re: Request for Reappointment to the North Bay Division LOCC Executive Board CITY of COTATI
1963
Dear Honorable Mayors and Council Members,
I am submitting this letter to you to advance my candidacy for reappointment to the above position by the Mayors' and Councilmembers' Association Board of Directors.
I have enjoyed representing Sonoma County on the NB Division LOCC Executive Board since 2010. It was my pleasure to represent Sonoma County as President of the NB Division LOCC Executive Board for 2022. During my tenure, as President, I began monthly coffee chats to allow Division members more opportunities to connect and share ideas about subjects impacting our communities. I strive to ensure that the programs are appropriate and timely for our cities. I have been active in the planning for the programs, participated in League events and shared information on League work that impacts our cities.
I continue to support the needs and concerns of our communities in meetings with our legislators. It has also been my honor to represent the NB Division on multiple Policy Committee's which help provide input to various bills that move through the legislation.
I respectfully ask for your support of my request for reappointment.
Sincerely,
Susan
Cotati Dsa
Harvey
City Councilmember A orex
Cc: Kevin Patterson
201 W. Sierra Ave, Cotati, CA 94931 | (707) 792-4600 www.cotaticity.gov | @cityofcotati 136
CITY OF PETALUMA
POST OFFICE BOX 61
PETALUMA, CA 94953-0061
Janice Cader-Thompson
Councilmember
Petaluma City Hall
11 English Street
Petaluma, CA 94952
Phone (707) 778-4345
E-Mail:
[email protected]
March 8, 2025
Lauren Berges, MCA Clerk
RE: North Bay Division LOCC, Executive Board Appointment Dear Mayor and Council members,
I am asking your support by reappointing me for the North Bay Division of LOCC, Executive Board. As a board member I will continue to advocate on Local revenues, Climate Change, Infrastructure, Homeless and Housing and Legislative updates. As past President of the North Bay League Division, 2002, my theme was Working Together. I will continue working with my collogues in the North Bay to strengthen our voice.
I would appreciate your support to re-appoint me to the North Bay Division LOCC, Executive Board. If you have questions, please contact me.
Sincerely,
Janice Cader Thompson
707 774-5912
137
March 5, 2025
Chair Giudice
Sonoma County Mayors’ and
Councilmembers’ Association
130 Ayram Avenue
Rohnert Park, CA 94928
Attn: Lauren Berges, MCA Clerk
[email protected]
Re: Appointment to North Bay Division
LOCC, Executive Board
Dear Chair Giudice and Mayors and Councilmembers’ Board Members, I am excited to submit this letter of interest for an appointment to North Bay Division LOCC Executive Board.
I have served on the Cal Cities Revenue and Taxation Policy committee and am starting my second year on the Community Services Policy Committee. Through these policy committees, I have learned a lot and have developed connections that could elevate the work of our division.
The mission of our division states that we are to develop regional informational programs and carry out grassroots activities to support specific legislative, regulatory or ballot measure goals. Under our new Administration, it is important that our programing and grassroots efforts are relevant and serve the needs of our marginalized 138
2 communities, especially our brown and trans communities. Continuing my intersectional work, I have developed contacts within these communities that could help shape our programs. Those programs could then help mobilize legislative efforts.
Representation continues to matter. To my knowledge, I am the only elected who is a Veteran and remain one of only two queer electeds. I also come from a city that is not on the 101 corridor. Geographical diversity is an important part of diversity.
It would be an honor to serve. If anyone has questions, please do not hesitate to reach out.
Sincerely,
Signed
Stephen Zollman
Sebastopol Mayor
[email protected]
139
Lauren Berges <[email protected]>
letter of interest for AGOS Advisory Committee
2 messages
John Shribbs <[email protected]> Sat, Feb 15, 2025 at 5:51 PM To: Lauren Berges <[email protected]>
Cc: Peggy Flynn <[email protected]>, Kevin McDonnell <[email protected]> Attn:
Lauren Berges, MCA Clerk [email protected]
2025 Chair City, City of Rohnert Park
Sonoma County Mayors’ and Councilmembers’ Association
130 Avram Avenue, Rohnert Park, CA 94928
Lauren et al,
I am interested in continuing my work with the Ag and Open Space Advisory Committee for another 2- year term.
I am currently vice chair of the committee and, if I continue, will probably be nominated for one of the three executive committee positions.
My background includes a PhD in Horticulture, MS in Pest Management, BS in Biology, and Teaching Credential for teaching science in public high schools. My PhD thesis was on groundcover management in apple tree orchards and have worked in cotton, road and transmission line vegetation management, multiple horticulture crops, sugar beets, and riparian/wetland habitats. I have also been involved with local environmental nonprofits for over 25 years including Friends of the Petaluma River and Petaluma Wetlands Alliance. I also helped found ReLeaf Petaluma and am on their board and we achieved plating our 2000th tree recently. Currently I am the chair of Maintenance and Restoration for PWA Board and actively working on improving our public Petaluma wetlands.
My work experience includes about 25 years in the pesticide industry and 17 years teaching high school science. I built a native plant nursery and permaculture outdoor classroom at Casa Grande HS while teaching there. During my 12-year tenure doing research for an international AgriChem corporation, I worked on international herbicide development with emphasis on the corn and soybean markets.
I want to advance the opportunities that AG and OS can provide. Please consider me for another 2-year term.
John
Kevin McDonnell <[email protected]> Sat, Feb 15, 2025 at 7:53 PM To: John Shribbs <[email protected]>, Lauren Berges <[email protected]> Cc: Peggy Flynn <[email protected]>
Good on you. I’m glad you’re applying. I will likely not apply for Ag & OS this cycle.
Kevin
From: John Shribbs <[email protected]>
Sent: Saturday, February 15, 2025 5:51 PM
To: Lauren Berges <[email protected]>
Cc: Peggy Flynn <[email protected]>; Kevin McDonnell <[email protected]> Subject: letter of interest for AGOS Advisory Committee [Quoted text hidden]
2/15/25, 9:54 PM Gmail - letter of interest for AGOS Advisory Committee https://mail.google.com/mail/u/1/?ik=8cbee50ff6&view=pt&search=all&permthid=thread-f:1824176929267715240&simpl=msg-f:182417692926771524… 1/1 140
Dear Selection Committee,
I am writing to express my strong interest in joining the Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee. As someone deeply passionate about land conservation and agricultural preservation, I would be honored to contribute to the committee’s vital work in protecting our region’s open spaces and farmlands.
Growing up in Marin County, I was fortunate to live at the end of a quiet street, adjacent to a privately owned parcel of land. When that land was eventually designated as Open Space, it was a transformative moment for the entire community. The preservation not only safeguarded the natural beauty of the area but also provided a shared space for hiking, gatherings, and picnics. This experience reinforced my belief in the immense value of Open Space—not only for its scenic and recreational benefits but also for its critical role in environmental conservation.
Agricultural preservation is equally essential, as it sustains biodiversity, strengthens local communities, and supports the economy. Protected farmland fosters habitats for wildlife, enhances soil health, reduces water pollution, and ensures a reliable local food supply. Moreover, it sustains countless jobs within the agricultural and food sectors, reinforcing the importance of preserving these lands for future generations.
I am eager to play an active role in safeguarding Sonoma County’s Open Space and farmland, ensuring that these invaluable resources remain protected for years to come.
Agriculture is at the heart of our region’s identity, and as a key contributor to the nation’s food and wine industries, Sonoma County must continue to uphold its legacy of sustainability and responsible land stewardship.
I would be honored to serve on this committee and contribute my perspective, dedication, and experience to further its mission. Thank you for your time and consideration. I look forward to the opportunity to support this important work.
Sincerely, Marjorie Morgenstern
Councilmember, City of Cloverdale
141
142
575 Administration Drive - Room 104A
Santa Rosa, CA 95403-2888
p:
f:
(707) 565-2431
(707) 565-3778
M. Christina Rivera
County Executive
Jennifer Solito
Assistant County Administrator
Peter Bruland
Deputy County Administrator
Barbara Lee
Deputy County Administrator
Christel Querijero
Deputy County Administrator
Paul Gullixson
Communications Manager
December 23, 2024
Dear Sonoma County Mayors' and Councilmembers' Association, Sonoma County and the Sonoma County Fire Chiefs Association (SCFCA) put in place the structure for Measure H: Improved and Enhanced Local Fire Protection, Paramedic Services and Disaster Response Transactions and Use Tax Ordinance, passed in March 2024. The measure language is attached for your reference.
The purpose of this communication is to request the Sonoma County Mayors' and Councilmembers' Association’s assistance in providing a list of interested and committed individuals to serve on the Measure H: Improved and Enhanced Local Fire Protection, Paramedic Services and Disaster Response Transactions and Use Tax Ordinance Oversight Committee.
The purpose of this committee is to provide transparency and ensure fiscal accountability. The committee will review the receipt and expenditures of the revenue from the transactions and use tax, including the annual report of each Agency’s use of the tax. The eleven committee members will be appointed by the Board of Supervisors and comprised of the following:
• The Sonoma County Board of Supervisors shall appoint six Committee members to sit on the Oversight Committee.
o Two of the Committee members will be selected from a list of names submitted by the Mayors’ and Councilmembers’ Association of Sonoma County. o Two of the Committee members will be selected from a list of names submitted by the labor organizations responsible for collective bargaining on behalf of active duty firefighters employed by local agencies which receive funding through this Ordinance.
• The Sonoma County Fire Chiefs Association will appoint three Committee members.
One will be selected from a list of names nominated from the general public. • The Sonoma County Fire Districts Association will appoint two Committee members.
One will be selected from a list of names submitted by the Sonoma County Taxpayers Association.
To apply you must be an independent County resident; however, active fire chiefs, active fire directors, County employees, or spouses to any such individuals may not serve on the committee. Committee members will serve a three-year term.
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About Measure H
Measure H funding will be used to provide for more efficient, effective, and sustainable fire response, paramedic services, and wildfire prevention and response capabilities that protect the health and safety of Sonoma County residents, business owners, and visitors. Funds will be used to do the following:
• Improve emergency response times
• Increase wildfire prevention, preparedness, and response • Expand paramedic services
• Staff up red flag and winter storm
• Provide staffing to rural and underserved communities • Support an improved local 911 dispatch center
• Enhance vegetation management and fuels reduction
• Improve infrastructure
• Provide collaborative technology platforms
The Measure H first year annual sales tax revenue estimate is $62M.
Thank you for your support in identifying members to serve on the Measure H Oversight Committee.
Sincerely,
M. Christina Rivera
County Executive
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City Manager’s Office
100 Santa Rosa Avenue, Room10
Santa Rosa, CA 95404
Phone: 707-543-3010 Fax: 707-543-3030
February 14, 2025
Sonoma County Mayors' & Councilmembers' Association
Re: Measure H Citizen’s Oversight Committee – Letter of Interest Honorable Mayors and Councilmembers,
I am writing to express my strong interest in serving on the Measure H Oversight Committee and to seek your recommendation for this critical role. As someone who has firsthand experience with the devastation of wildfire and has dedicated years to recovery, resiliency and public safety efforts, I believe I am uniquely qualified to provide oversight and strategic guidance for Sonoma County’s fire initiatives.
In the aftermath of the 2017 Tubbs Fire, which destroyed my home and forever changed our community, I cofounded Coffey Strong, a neighborhood-led recovery group that became a model for disaster response across the country. Through this work, I gained extensive experience navigating government processes, advocating for residents, and ensuring that recovery efforts remained transparent, efficient, and community driven. I have traveled the United States sharing this experience from Colorado, Paradise & Oregon to most recently Los Angeles.
Since then, I have continued my commitment to disaster resilience and public service as a Santa Rosa City Council Member, where I serve as Chair of the Public Safety Subcommittee. In this role, I have worked closely with local, state, and federal agencies to secure resources for fire prevention, emergency preparedness, and long-term recovery. I have also been a strong advocate for expanding firefighting resources, improving evacuation planning, and ensuring that communities across Sonoma County have access to critical disaster response funding.
Additionally, I am a founding board member of the Santa Rosa Fire Foundation, an organization dedicated to supporting firefighters and enhancing wildfire prevention and emergency response efforts in our region. Through this work, I have gained valuable insight into the challenges facing our fire agencies and the opportunities we have to improve public safety through strategic investment and community collaboration.
My background in both community leadership and public policy equips me with the knowledge and perspective needed to serve effectively on the Measure H Oversight Committee. I understand the importance of responsible fiscal management, clear communication with the public, and ensuring that the investments made through Measure H truly enhance the safety and resilience of our communities.
I would be honored to contribute my experience and leadership to this important committee. I respectfully ask for your recommendation and support as I seek this appointment, and I welcome any opportunity to discuss how we can work together to strengthen Sonoma County’s disaster preparedness and response efforts.
Thank you for your time and consideration.
Jeff Okrepkie
Councilmember, City of Santa Rosa
[email protected] | 707.531.0056
CC: Santa Rosa City Council and City Manager
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February 24, 2025
Clerk of the Board
County of Sonoma, Board of Supervisors
575 Administration Dr., Room 100A
Santa Rosa, CA 95403
Attn: Kyreen Gonzalez, [email protected] Cc: Lauren Berges, [email protected]
RE: Appointment to the Measure H Oversight Committee
Dear Honorable Mayors and Councilmembers:
I am writing to express my interest and request your support for my appointment to one of the two Measure H Oversight Committee seats appointed by the Sonoma County Mayors & Councilmembers Association.
Measure H has given us an opportunity to make transformational investments in fire prevention and protection. I believe my skills and experience align well with the goals of the Measure H Oversight Committee.
Serving on the Healdsburg City Council for the last six years, a city with its own independent Fire Department, I have developed a keen understanding of the opportunities and challenges facing our first responders. I have learned first-hand, through the numerous fires that have affected Healdsburg in the last several years, the toll fires take on a community. My dedication to public service employees and my ability to work collaboratively with diverse teams make me confident I can bring an energetic perspective to the Committee. My goal would be to work in partnership with Sonoma County’s cities and fire districts to ensure they are empowered to develop local and regional strategies to best meet the goals of Measure H and, ultimately, to best enhance the safety of our communities.
As a Finance/Accounting Professional, with over twenty years of experience in finance, I bring a deep understanding and knowledge of what it means to provide transparency and ensure fiscal accountability. These skills will be invaluable when reviewing the receipts and expenditures and the annual reports from each Agency’s use of Measure H.
CITY OF HEALDSBURG
MAYOR EVELYN L. MITCHELL
401 Grove Street
Healdsburg, CA 95448-4723
Phone: (707) 431-3317
Fax: (707) 431-3321
Visit us at www.healdsburg.gov
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Appointment to the Measure H Oversight Committee
February 24, 2025
It would be an honor to put my experience to work for you on the Measure H Oversight Committee and I humbly ask for your support.
Sincerely,
Evelyn L. Mitchell, Mayor
City of Healdsburg
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City of Sonoma
No. 1 The Plaza
Sonoma, California 95476-6618
Phone (707) 938-3681 Fax (707) 938-8775
E-Mail: [email protected]
March 6, 2025
★
Sonoma Sister Cities:
Aswan, Arab Republic of Egypt
Chambolle-Musigny, France
Greve In Chianti, Italy
Kaniv, Ukraine
Patzcuaro, Mexico
Penglai, China
Tokaj, Hungary
Clerk ofthe Board
County ofSonoma, Board ofSupervisors
575 Administration Dr., Room 100A
Santa Rosa, CA 95403
Attn: Kyreen Gonzalez, [email protected] Dear Board Members:
I respectfully request your supportfor my appointmentto theMeasure H Oversight Committee.
Asa Councilmemberand pastMayor, Ihave had the opportunity towork closely with theSonoma Valley Fire District and ChiefAkre. Sonoma is unique in thatwe contract with the district rather than having a city-run fire department. As we allknow, Sonoma Valley is home to some ofthe most fire-prone areas, as identifiedin the recentCal Fire report. Ensuring strong fireprevention and emergency services remain the top concern of our residents.
For the past two years, I have also had the privilege of serving on the LAFCO Board, where I have been involved in discussions on multiple fire district consolidations. This experience has given me a deep understanding of fire district needs throughoutthe county. Additionally, atthe state level, I have worked alongsidethe California Professional Firefighters on key statewide ballot measures to increase funding forfire districts.
I am confidentthat myexperience atthe local,county, and state levels will allowme to contribute valuable leadership to the Oversight Committee, strengthening our collective efforts to keep Sonoma safe, prepared, and well-funded.
I would sincerely appreciate your support in endorsing mycandidacy. Please feel freeto reach outif you have any questions orwould like to discuss myqualifications further. I can be reached at (707)337-3796 or viaemail at [email protected].
Thankyou foryour time and consideration.I look forward toyour support.
Best regards,
ne Sandra Lowe
Councilmember
c: Lauren Berges, [email protected]
O
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City Council
Councilmember Neysa Hinton
March 14, 2025
Sonoma County Mayors and Councilmember’s Association
c/o Mary Gourley
Re: Request for Appointment to the Measure H Oversight Committee Dear Mayor and Councilmembers,
I seek your support for my appointment by the Mayor and Councilmembers of Sonoma County to the Measure H Oversight Commission. It would be my honor to serve and represent our nine cities and our citizens on this oversight committee that has responsibility to review annual audits. These annual reports will include positions, equipment, and facilities funded, including activities related to fire prevention ensuring compliance with requirements of the Measure H sales tax.
I have been an elected councilmember in the City of Sebastopol since 2016. During that time my expertise in budgeting includes having served on my city’s annual in-depth budgeting process for 5+ years. I also have served on various sub-committees related to our fire department over the past eight years as we discussed moving from a city department to joining the neighboring fire district of Gold Ridge Fire Protection District.
Through this process, I have grown in my knowledge related to fire departments and believe this uniquely qualifies me as the right fit for one of the two appointments representing Sonoma County cities on this new oversight position.
I will come to this appointment position with experience in both city managed fire departments as well as a deep understanding of fire districts. The nine Sonoma County cities are almost equally split between the two types of structuring. Currently, the cities of Healdsburg, Petaluma, Rohnert Park and Santa Rosa have municipal fire departments, and the cities of Cloverdale, Cotati, Sonoma and Windsor are part of various fire districts. I currently sit on the Sebastopol Fire Sub-Committee and have spent hours in committee working on Sebastopol’s plan to go from a municipal fire department run by City of Sebastopol to becoming part of the Gold Ridge Fire District. Sebastopol is going through the LAFCO process currently hoping to finalize the re-organization process with Gold Ridge Fire District by July 1, 2025.
Measure H funding is so important to our community and effort to increase fire services. Estimated at 62 million each year, annual reporting and oversight of these new dollars is a promise to the community and ourselves. With the past fires we have faced in recent years locally, not to mention throughout the State of California., additional dollars help us fund needed expansion of services due to changing climate conditions. The tax measure revenue with oversight assures funds to vital fire protection services and additional personnel and building upgrades help our community have the funds needed to provide vital fire services.
It would be my honor to have your support for appointment to the Measure H Oversight Committee, and I respectfully ask for your vote.
Sincerely,
Neysa Hinton
Councilmember, City of Sebastopol
[email protected]
(707) 890-1753
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Lauren Berges <[email protected]>
Measure H Oversight Committee
1 message
Jill McLewis <[email protected]> Fri, Mar 14, 2025 at 10:54 PM To: Lauren Berges <[email protected]>, Mary Gourley <[email protected]> Honorable Mayors, Vice Mayors, and Councilmembers:
I’m writing to express my interest in serving on the Measure H Oversight Committee. Working on this committee would be an extension of the work I’ve been doing as a member of the Sebastopol/Gold Ridge ad hoc committee which has been considering and now working toward consolidation after a number of years. This work has allowed me to gain a deep understanding of finances, staffing, equipment, and facility needs of fire departments. I am well-versed in the budgeting process and understand the complexities involved in managing fire districts. Additionally, my familiarity with levels of call service, the safety our community deserves, and the impact of these factors on consumer insurance rates equips me with a comprehensive perspective on the operational and financial challenges facing our fire services.
Moreover, I’ve gained significant experience with the consolidation and LAFCO process.
This experience has really given me a clear understanding of the opportunities and challenges associated with merging resources and improving service delivery. I believe this background uniquely positions me to provide valuable oversight and guidance as part of the Measure H Oversight Committee.
I am committed to ensuring that Measure H funds are used effectively and transparently to strengthen our fire services and enhance public safety. It would be an honor to serve and contribute my experience and insights on the committee.
Thank you for considering my application.
Sincerely,
Jill McLewis
Vice Mayor
City of Sebastopol
3/16/25, 11:06 AM Gmail - Measure H Oversight Committee https://mail.google.com/mail/u/1/?ik=8cbee50ff6&view=pt&search=all&permthid=thread-f:1826638367924046131&simpl=msg-f:1826638367924046131 1/1 169
P.O. Box 217 • 124 North Cloverdale Blvd. • Cloverdale, CA 95425-0217 • Telephone (707) 894-1700 • FAX (707) 894-3451 April 2nd, 2025
The Honorable Scott Wiener
Senator, California State Senate
1021 O St, Suite 8620
Sacramento, CA 95814
RE: SB 79 (Wiener) Transit-oriented Development
Notice of Opposition
Dear Senator Wiener,
The City of Cloverdale writes to express our strong opposition to your SB 79 (Wiener), which would disregard state-certified housing elements and bestow land use authority to transit agencies without any requirement that developers build housing, let alone affordable housing.
SB 79 doubles down on the recent trend of the state overriding its own mandated local housing elements. This latest overreaching effort forces cities to approve transit-oriented development projects near specified transit stops — up to seven stories high and a density of 120 homes per acre — without regard to the community's needs, environmental review, or public input. This intensity of development on our small town would be devastating, straining our infrastructure and increasing traffic in areas that not designed for these types of projects.
Most alarmingly, SB 79 defies cities’ general plans and provides transit agencies unlimited land use authority on property they own or have a permanent easement, regardless of the distance from a transit stop. Transit agencies would have the power to determine all aspects of the development including height, density, and design, without any regard to local zoning or planning.
This broad new authority applies to both residential and commercial development. Transit agencies could develop 100% commercial projects — even at transit stops — and not provide a single new home, while simultaneously making the argument that more housing must be constructed around transit stops.
The City of Cloverdale appreciates and respects your desire to pursue a housing production proposal. However, as currently drafted, SB 79 will not spur muchneeded housing construction in a manner that supports local flexibility, decisionmaking, and community input. State-driven ministerial or by-right housing 170
2 approval processes fail to recognize the extensive public engagement associated with developing and adopting zoning ordinances and housing elements.
California will never produce the number of homes needed with an increasingly state-driven, by-right housing approval process. What we really need is a sustainable state investment that matches the scale of this decades-in-themaking crisis. For these reasons, the City of Cloverdale strongly opposes SB 79.
Sincerely,
Todd Lands
Mayor
City of Cloverdale
cc. Senator Mike McGuire,
Sara Sanders, Regional Public Affairs Manager, [email protected] League of California Cities, [email protected]
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