Minutes — Cloverdale City Council, May 14, 2025

Cit y C o u ncil Meeti n g Mi n utes – Ma y 1 4, 2 0 2 5 - Pa ge of 1 2 4 N. Cl o v er d al e B o ul ev ar d
Cl o v er d al e, C A 9 5 4 2 5
P h o n e: 7 0 7 8 9 4 2 5 2 1
w w w.cl ov er d al e. n et

MI N U T E S - FI N AL

R E G UL A R ME E TI N G O TH E CIT Y C OU N CIL AN D JOI N T ME E TI N G F T H E CL O V E R D AL E

C O M M U NI T Y D E V EL O P M E N T S U CC E S S O R A G E N C Y BO A R D O DI R E C T O R S W E D N E S D A Y, A Y 14, 2 0 2 5
CL O S E D S ES SI O N - 5 P M

CL O V E R D AL E CI T Y HALL
1 2 4 N CL O V E R D AL E BL V D, CL O V E R D AL E, CA, 9 5 4 2 5 O P E N SE S SI O N 6:0 0 P M

CL O V E R D AL E PE R F O R MI N G AR T CE N T E R
2 0 9 N CL O V E R D AL E BO UL E V A R D, CL O V E R D AL E, C 9 5 4 2 5 CL O S E D S E S SI O N - 5: 0 0 P M

1. O P E N I N G CL O S E D S E S SI O N

1. A C all t o Or d er
M a y or L a n ds c all e d t h e m e eti n g t o or d er at 5: 0 1 p. m.

1. B R oll C a ll
Pr es e nt: M a y or L a n ds, Vic e M a y or W h e el er, C o u ncil m e m b ers: L as k e y, M ar q u ez, M or g e nst er n A bs e nt: N o n e.

1. C Cl os e d S essi o n A g e n d a R e vi e w ( C h a n g es a n d/ or D el eti o ns) N o n e.

2. P U BLI C C O M M E N T S O N CL O S E D S E S SI O N A G E N D A:

N o n e.

3. R E C E S S T O CL O S E D S E S SI O N T O H E A R T H E F OLL O WI N G I T E M( S):

M a y or L a n ds r ec ess e d t o Cl os e d S essi o n at 5: 0 1 p. m.

3. A R E AL P R O P E R T Y N E G O TI A TI O N S
P urs u a nt t o G o v er n m e nt C o d e S ecti o n 5 4 9 5 6. 8 Pr o p ert y: A P N 0 0 1 3 3 2 0 2 2
Cit y N e g oti at or: Cit y M a n a g er & Cit y Att or n e y Pr o p ert y O w n er: B o ys a n d Girls Cl u b of S o n o m a M ari n U n d er N e g oti ati o n: Pric e a n d T er ms
It e m w as r ec ei v e d a n d fil e d.

Cit y C o u ncil Meeti n g Mi n utes – Ma y 1 4, 2 0 2 5 - Pa ge of

3. B R E AL P R O P E R T Y N E G O TI A TI O N S
P urs u a nt t o G o v er n m e nt C o d e S ecti o n 5 4 9 5 6. 8 Pr o p ert y: A P N 0 0 1 1 7 3 0 0 6
Cit y N e g oti at or: Cit y M a n a g er & Cit y Att or n e y Pr o p ert y O w n er: S a v a F o u n d ati o n
U n d er N e g oti ati o n: Pric e a n d T er ms
It e m w as r ec ei v e d a n d fil e d.

M a y or L a n ds a dj o ur n e d Cl os e d S essi o n at 5: 3 9 p. m.

O P E N S E S SI O N - 6: 0 0 P M
A. O P E NI N G P U BLI C S E S SI O N
A. 1 C all t o Or d er
M a y or L a n ds c all e d t h e m e eti n g t o or d er at 6 p. m.

A. 2 Pl e d g e of All e gi a nc e
M a y or L a n ds l e d t h e pl e d g e of all e gi a nc e.

A. 3 R oll C all
Pr es e nt: M a y or L a n ds, Vic e M a y or W h e el er, C o u ncil m e m b ers: L as k e y, M ar q u ez, M or g e nst er n A bs e nt: N o n e.

A. 4. R e p ort O ut o n Cl os e d S essi o n
N o n e.

A. 5 C o nflict of I nt er est D ecl ar ati o n
N o n e.

A. 6 A g e n d a R e vi e w ( C h a n g es a n d/ or D el eti o ns) N o n e.

B. P U BLI C C O M M E N T S
B. 1 V er b al C o m m e nts
D a ni el Fr a n kst o n s p o k e r e g ar di n g t h e M o bil e H o m e R e nt Or di n a nc e B. 2 Writt e n C o m m e nts
N o n e.

C. S T U D E N T LI AI S O N R E P O R T
C. 1 Li ais o n G all e g o Writt e n R e p ort
Li ais o n G all e g o r e p ort e d a n d pr o vi d e d f e e d b ac k o n t h e St u d e nt Li ais o n pr o gr a m D. P R O CL A M A TI O N S
D. 1 M u nici p al Cl er ks W e e k
M a y or L a n ds r e a d t h e pr ocl a m ati o n.

Cit y C o u ncil Meeti n g Mi n utes – Ma y 1 4, 2 0 2 5 - Pa ge of Cl o v er d al e Cit y Cl er k / PI O M al o n e y r ec ei v e d t h e pr ocl a m ati o n a n d a d dr ess e d t h e C o u ncil.

C o u n cil m e m b ers pr o vi d e d c o m m e nts.

E. P R E S E N T A TI O N S
E. 1 D o w nt o w n B o ul e v ar d W al k a bilit y a n d Str e etsc a p e C o m m u nit y S ur v e y R es ults P u blic I nf or m ati o n Offic er M al o n e y pr es e nt e d a n d P u blic W or ks S u p eri nt e n d e nt G al v a n r es p o n d e d t o C o u ncil m e m b er i n q uiri es.

C o u nci l pr o vi d e d dir ecti o n t o m o v e t h e it e m t o I nfr astr uct ur e f or pr oj ect r evi e w.

F. C O N S E N T C AL E N D A R
A m oti o n w as m a d e Vic e M a y or W h e el er , s ec o n d e d b y C o u ncil m e m b er M or g e nst er n , t o w ai v e r e a di n g of t h e t ext a n d a d o pt t h e C o ns e nt C al e n d ar.

T h e m o ti o n c arri e d b y t h e f oll o wi n g v ot e:

Y es: ( 5) M a y or L a n ds, Vic e M a y or W h e el er, C o u ncil m e m b ers: L as k e y, M ar q u ez, M or g e nst er n N o: ( 0)
A bst ai n: ( 0)
A bs e nt: ( 0)
F. 1 A p pr o v al of Mi n ut es - A pril 9, 2 0 2 5 ( Dr aft) Acti o n: A p pr o v e d as s u b mitt e d.

F. 2 S o d a S pri n gs R a nc h Tr ail D e v el o p m e nt b u d g et a n d A gr e e m e nt wit h R e d w o o d Tr ails Alli a nc e Acti o n: R es ol uti o n A p pr o v e d
R E S OL U TI O N N O. 0 2 0 2 0 2 5 E N TI TL E D: R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y

O F CL O V E R D AL E A P P R O VI N G T H E E X P E N DI T U R E S F O R T R AIL D E V EL O P M E N T A N D

I M P R O V E M E N T S T O T H E S O D A S P RI N G S R A N C H O P E N S P A C E P R E S E R V E A N D

A U T H O RI ZI N G T H E CI T Y M A N A G E R T O E X E C U T E A G R E E M E N T WI T H R E D W O O D T R AIL S

ALLI A N C E
F. 3 A w a r d of C o ntr act t o W ell I n d ustri es I nc. f or C o nstr ucti o n of R e pl ac e m e nt W ells 7 a n d 8 at t h e Cl o v er d al e W at er Tr e at m e nt Pl a nt Acti o n: R es ol uti o n A p pr o v e d
R E S OL U TI O N N O. 0 2 1 2 0 2 5 E N TI TL E D: R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E A W A R DI N G A C O N S T R U C TI O N C O N T R A C T T O W ELL I N D U S T RI E S I N C. I N T H E A M O U N T O F $ 6 1 2, 7 3 6. 0 0 F O R T H E R E PL A C E M E N T W ELL S 7 A N D 8 P R OJ E C T A T T H E CL O V E R D AL E W A T E R T R E A T M E N T PL A N T, A P P R O VI N G A 1 0 % C O N S T R U C TI O N

C O N TI N G E N C Y, A N D A U T H O RI ZI N G T H E CI T Y M A N A G E R T O E X E C U T E T H E A G R E E M E N T

A N D R EL A T E D D O C U M E N T S
Cit y C o u ncil Meeti n g Mi n utes – Ma y 1 4, 2 0 2 5 - Pa ge of F. 4 Or di n a nc e A m e n di n g S ecti o n 3. 0 4. 0 2 0 of t h e Cl o v er d al e M u nici p al C o d e Acti o n: First R e a di n g a n d Or di n a nc e I ntr o d ucti o n A p pr o v e d N T R O D U C E A N O R DI N A N C E E N TI TL E D : A N O R DI N A N C E O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E A M E N DI N G S E C TI O N 3. 0 4. 0 2 0 “ O F FI C E R S A U T H O RI Z E D T O SI G N P R O C E D U R E” O F T H E CL O V E R D AL E M U NI CI P AL C O D E B Y TI TL E O NL Y G. P U BLI C H E A RI N G S
N o n e.

H. N E W B U SI N E S S
H. 1 Or di n a nc e D esi g n ati n g Fir e H az ar d S e v erit y Z o n es Cit y Att or n e y M o g pr es e nt e d a n d Fir e District C hi ef J e n ki ns pr o vi d e d c o m m e nts a n d r es p o n d e d t o C o u ncil m e m b er i n q uiri es.

P u blic C o m m e nt:

Willi a m W a g y pr o vi d e d c o m m e nts a n d c o nc er ns r e g ar di n g t h e ar e a n e ar his r esi d e nc e.

S usi e C u m mi n gs pr o vi d e d c o m m e nts r e g ar di n g p art n ers hi ps a n d “ Fir e Wis e” e d uc ati o n al o p p ort u niti es.

A m oti o n w as m a d e b y Vic e M a y or W h e el er , s ec o n d e d b y C o u ncil m e m b er M or g e nst er n , t o w ai v e first r e a di n g of t h e t ext a n d i ntr o d uc e:

A N O R DI N A N C E T O D E SI G N A T E FI R E H A Z A R D S E V E RI T Y Z O N E S WI T HI N T H E L O C AL

R E S P O N SI BILI T Y A R E A A S R E C O M M E N D E D B Y T H E C ALI F O R NI A D E P A R T M E N T O F

F O R E S T R Y A N D FI R E P R O T E C TI O N ( C AL FI R E) P U R S U A N T T O G O V E R N M E N T C O D E S E C TI O N 5 1 1 7 8
T h e m o ti o n c arri e d b y t h e f oll o wi n g v ot e:

Y es: ( 5) M a y or L a n ds, Vic e M a y or W h e el er, C o u ncil m e m b ers: L as k e y, M ar q u ez, M or g e nst er n N o: ( 0)
A bst ai n: ( 0)
A bs e nt: ( 0)
H. 2 A P r of essi o n al S er vic es A gr e e m e nt wit h W est Y ost f or t h e U p d at e of T h e Cit y of Cl o v er d al e W at er M ast er Pl a n i n a n A m o u nt N ot t o E xc e e d $ 2 6 6, 4 0 0 P u blic W or ks Dir ect or M o nt a n y e i ntr o d uc e d t h e it e m .

P u blic C o m m e nt:

S usi e C u m mi n gs pr o vi d e d i n q uiri es.

Cit y M a n a g er T h o m ps o n r es p o n d e d t o P u blic C o m m e nts.

A m oti o n w as m a d e b y C o u ncil m e m b er L as k e y , s ec o n d e d b y Vic e M a y or W h e el er , t o w ai v e r e a di n g of t h e t ext a n d a d o pt:

Cit y C o u ncil Meeti n g Mi n utes – Ma y 1 4, 2 0 2 5 - Pa ge of R E S OL U TI O N 0 2 2 2 0 2 5 E N TI TL E D: R E S OL U TI O N OF T H E CI T Y C O U N CIL O F T H E CI T Y O F

CL O V E R D AL E A P P R O VI N G A P R O F E S SI O N AL S E R VI C E A G R E E M E N T WI T H W E S T Y O S T F O R T H E U P D A T E O F T H E U P D A T E O F T H E 2 0 1 0 W A T E R M A S T E R PL A N A N D A U T H O RI ZI N G T H E CI T Y

M A N A G E R T O E X E C U T E S AI D A G R E E M E N T T h e m o ti o n c arri e d b y t h e f oll o wi n g v ot e:

Y es: ( 5) M a y or L a n ds, Vic e M a y or W h e el er, C o u ncil m e m b ers: L as k e y, M ar q u ez, M or g e nst er n N o: ( 0)
A bst ai n: ( 0)
A bs e nt: ( 0)
H. 3 D ec l ari n g I nt e nt t o L e v y a n d C oll ect A n n u al Ass ess m e nts, Pr eli mi n aril y A p pr o v e t h e E n gi n e er’s R e p ort f or F Y 2 0 2 4 2 5 f or t h e Cit y of Cl o v er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District a n d S et t h e Ti m e a n d D at e of t h e P u blic H e ari n g f or Z o n e 1 - 7 Cit y M a n a g er T h o m ps o n i ntr o d uc e d t h e it e m a n d C o ns ult a nt M el m a n pr es e nt e d.

St a ff a n d C o ns ult a nt M el m a n r es p o n d e d t o C o u ncil m e m b er i n q uiri es.

Vic e M a y or W h e el er l eft t h e d ais at 7: 0 5 p. m.

A m oti o n w as m a d e b y C o u ncil m e m b er M or g e nst er n, s ec o n d e d b y C o u ncil m e m b er M ar q u ez , t o w ai v e r e a di n g of t h e t ext a n d a d o pt:

R E S OL U TI O N N O. 0 2 3 2 0 2 5 E N TI TL E D: R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y O F

CL O V E R D AL E D E CL A RI N G I N T E N T T O L E V Y A N D C OLL E C T A N N U AL A S S E SS M E N T S, P R ELI MI N A RIL Y A P P R O V E T H E E N GI N E E R’ S R E P O R T F O R F Y 2 0 2 5 2 6 F O R T H E CI T Y O F

CL O V E R D AL E L A N D S C A PI N G A N D LI G H TI N G AS S E SS M E N T DI S T RI C T A N D S E T TI N G T H E TI M E A N D D A T E O F T H E P U BLI C H E A RI N G F O R Z O N E 3 T h e m o ti o n c arri e d b y t h e f oll o wi n g v ot e:

Y es: ( 4) M a y or L a n ds, C o u ncil m e m b ers: L as k e y, M ar q u ez, M or g e nst er n N o: ( 0)
A bst ai n: ( 1) Vic e M a y or W h e el er
A bs e nt: ( 0)
Vic e M a y or W h e el er r et ur n e d t o t h e d ais 7: 0 7 p. m.

M a y or L a n ds a n d C o u ncil m e m b er M ar q u ez l eft t h e d ais at 7: 0 7 p. m.

A m oti o n w as m a d e b y C o u ncil m e m b er L as k e y, s ec o n d e d b y C o u ncil m e m b er M or g e nst er n, t o w ai v e r e a di n g of t h e t ext a n d a d o pt:

R E S OL U TI O N N O. 0 2 4 2 0 2 5 E N TI TL E D : R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y O F

CL O V E R D AL E L A N D S C A PI N G A N D LI G H TI N G AS S E SS M E N T DI S T RI C T, A N D S E T TI N G T H E TI M E A N D D A T E O F T H E P U BLI C H E A RI N G F O R Z O N E S 1, 2, 4, 5, 6, A N D 7 Cit y C o u ncil Meeti n g Mi n utes – Ma y 1 4, 2 0 2 5 - Pa ge of T h e m o ti o n c arri e d b y t h e f oll o wi n g v ot e:

Y es: ( 3) Vic e M a y or W h e el er, C o u ncil m e m b ers: L as k e y, M or g e nst er n N o: ( 0)
A bst ai n: ( 2) M a y or L a n ds, C o u ncil m e m b er M ar q u ez A bs e nt: ( 0)
M a y or L a n ds a n d C o u ncil m e m b er M ar q u ez r et ur n e d t o t h e d ais at 7: 0 8 p. m.

H. 4 S ec o n d r e a di n g of a n Or di n a nc e A m e n di n g S ecti o ns of t h e Cl o v er d al e M u nici p al C o d e ( C M C) r e g ul ati n g v ac a nt c o m m erci al pr o p erti es i n Cl o v er d al e Cit y Att or n e y M o g i ntr o d uc e d t h e it e m a n d C o u ncil m e m b er M ar q u ez pr o p os e d l a n g u a g e a m e n d m e nts a n d t h e C o u ncil disc uss e d.

N o m o ti o n f or a m e n d m e nt s w er e m a d e.

P u blic C o m m e nt: N o n e
A m oti o n w as m a d e b y C o u ncil m e m b er M or g e nst er n, s ec o n d e d b y Vic e M a y or W h e el er, t o w ai v e s ec o n d r e a di n g of t h e t ext a n d a d o pt:

O R DI N A N C E N O. 0 6 0 2 0 2 5 E N TI TL E D: O R DI N A N C E O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E A D DI N G C H A P T E R 8. 4 0, V A C A N T C O M M E R CI AL P R O P E R T Y R E G UL A TI O N S.

T O T H E CL O V E R D AL E M U NI CI P AL C O D E T O R E G UL A T E V A C A N T C O M M E R CI AL P R O P E R T Y

I N CL O V E R D AL E
Y es: ( 4) M a y or L a n ds, Vic e M a y or W h e el er, C o u ncil m e m b ers: L as k e y, M or g e nst er n N o: ( 1) C o u ncil m e m b er M ar q u ez
A bst ai n: ( 0)
A bs e nt: ( 0)
H. 5 P ot e nti al 2 0 2 5 Disc ussi o n t o pics f or t h e S o n o m a C o u nt y M a y ors a n d C o u ncil m e m b ers Cit y M a n a g er T h o m ps o n i ntr o d uc e d t h e it e m a n d C o u ncil disc uss e d.

P u blic C o m m e nt (s):

N o n e.

St u d e nt Li ais o n G all e g o r es p o n d e d t o M a y or i n q uiri es.

A m oti o n w as m a d e b y C o u ncil m e m b er M or g e nst er n , s ec o n d e d b y Vic e M a y or W h e el er , t o i d e ntif y a n d pri oritiz e th e Cit y of Cl o v er d al e’s T o p T hr e e R e gi o n al Iss u es f or Pr es e nt ati o n at t h e U pc o mi n g S o n o m a C o u nt y M a y ors a n d C o u ncil m e m b ers Ass oci ati o n ( S C M C A) B o ar d of Dir ect ors S p eci al M e eti n g as :

H o m e l ess n ess a n d M e nt al H e alt h S er vic es 2) Wil dfir e Pr e v e nti o n a n d V e g et ati o n M a n a g e m e nt 3) S u bst a nc e Us e Tr e at m e nt a n d S oci al S er vic es T h e m o ti o n c arri e d b y t h e f oll o wi n g v ot e:

Cit y C o u ncil Meeti n g Mi n utes – Ma y 1 4, 2 0 2 5 - Pa ge of Y es: ( 5) M a y or L a n ds, Vic e M a y or W h e el er, C o u ncil m e m b ers: L as k e y, M ar q u ez, M or g e nst er n N o: ( 0)
A bst ai n: ( 0)
A bs e nt: ( 0)
I. P O T T E R V ALL E Y P R OJ E C T ( P V P)
M a y or L a n ds i ntr o d uc e d t h e it e m a n d r e p ort e d o n a r ec e nt m e eti n g wit h S o n o m a W at er.

M a y or L a n ds pr o vi d e d u p d at es o n t h e P V P a n d u pc o mi n g m e eti n gs.

Vic e M a y or W h e el er pr ovi d e d c o m m e nts o n t h e P V P A d H oc.

C o u ncil m e m b er M or g e nst er n pr o vi d e d a p pr eci ati o n t o M a y or L a n ds a n d Vic e M a y or W h e el er.

C o u ncil m e m b er M ar q u ez i n q uir e d o n t h e c urr e nt P V P A d H oc, t h e p ot e nti al f or a n e w W at er S ust ai n a bilit y A d H oc, a n d cl e ar Cl o v er d al e s p ecific P V P g o al s etti n g.

M a y or L a n ds a n d C o u ncil m e m b er M ar q u ez h a d a di al o g u e a n d P u blic W orks Dir ect or M o nt a n y e a n d Cit y Att or n e y M o g r es p o n d e d t o C o u ncil m e m b er i n q uiri es.

C o u ncil m e m b ers pr o vi d e d a d diti o n al c o m m e nts.

J. S U B C O M MI T T E E R E P O R T S
N o n e.

S u bc o m mitt e e A g e n d as, A p pr o v e d Mi n ut es, a n d M e di a ar e a v ail a bl e at w w w.cl o v er d al e. n et/ a g e n d ac e nt er .

K. C O U N CIL M E M B E R R E P O R T S
C o u ncil m e m b er M ar q u ez r e p ort e d o n t h e Z er o W ast e S y m p osi u m.

C o u ncil m e m b er L as k e y r e p ort e d o n t h e W elc o mi n g H o m e H o n or Fl a g h ost e d b y t h e A m eric a n L e gi o n a n d t h e Dr y Cr e e k R a nc h eri a B a n d of P o m o I n di a ns ’ Ri b b o n C utti n g a n d M MI P A w ar e n ess E v e nt at Bi D u K h a al e , a n d t h e D o g G o nIt ri b b o n c utti n g e v e nt , a n d pr o vi d e d i nf or m ati o n o n t h e r e gr a n d o p e ni n g f or Ac e H ar d w ar e.

Vic e M a y or W h e el er c o m m e n d e d t h e P u blic W or ks a n d P ar ks di visi o ns f or pr e p ari n g t h e d o w nt o w n ar e a r e a d y f or Fri d a y Ni g ht Li v e, a n d N arc a n tr ai ni n g M a y or L a n ds r e p ort e d o n t h e J ul y 4 t h p ar a d e a n d W o n d er Br e a d 5 c o nc ert at t h e d o w nt o w n Pl az a, Al ex a n d er V all e y H e alt h C e nt er u p d at es, o v er d os e d e at hs aff ecti n g t h e Cl o v er d al e c o m m u nit y a n d est a blis h m e nt of a pr o gr a m f or N ar a n ( N al ox o n e) t o b e a v ail a bl e t hr o u g h o ut t h e Cit y, a n d r ec o m m e n d ati o ns f or t h e Pri d e M o nt h Pr ocl a m ati o n d at e a n d Pri d e fl a g r aisi n g c er e m o n y.

C o u ncil pr o vi d e d dir ecti o n t o St aff.

Cit y C o u ncil Meeti n g Mi n utes – Ma y 1 4, 2 0 2 5 - Pa ge of L. L E GI SL A TI V E R E P O R T S, L E T T E R S O F S U P P O R T/ O P P O SI TI O N L. 1 L ett er of S u p p ort - H o m et o w n Gr a nt Pr o gr a m N o n e.

L. 2 L ett er of S u p p ort - St. P et er's S V d P C o nf er e nc e N o n e.

M. CI T Y M A N A G E R/ CI T Y A T T O R N E Y R E P O R T S N o n e.

N. C O U N CI L DI R E C TI O N O N F U T U R E A G E N D A I T E M S M o bil e H o m e Z o ni n g t o t h e Pl a n ni n g C o m missi o n O. A DJ O U R N M E N T
M a y or L a n ds a dj o ur n e d t h e m e eti n g at 8: 2 9 p. m. t o t h e n ext r e g ul ar m e eti n g of t h e Cl o v er d al e Cit y C o u ncil sc h e d ul e d f or M a y 2 8, 2 0 2 5.

A P P R O V E ON: J uly 2 3, 2 0 2 5
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Mi k e M al o n e y, Cit y Cl er k
1 2 4 N. Cl o v er d al e B o ul e v ar d
Cl o v er d al e, C A 9 5 4 2 5
P h o n e: 7 0 7- 8 9 4- 2 5 2 1
w w w.cl o v er d al e. n et
T h e Cl o v er d al e Cit y C o u ncil w elc o m es p u blic i nt er est, att e n d a nc e, a n d i n- p ers o n p artici p ati o n at m e eti n gs.

O p e n s essi o n m e eti n gs ar e h el d i n- p ers o n at t h e Cl o v er d al e P erf or mi n g Art C e nt er. Y o u m a y als o vi e w t h e liv e str e a ms o nli n e: Z o o m: w w w.z o o m. us/j oi n M e eti n g I D: 8 2 3 1 6 6 8 4 5 2 7 | Y o ut u b e: cl o v er d al e. n et/ y o ut u b e A T T E N TI O N - t h e m e eti n g l oc ati o n h as b e e n ex p eri e nci n g si g nific a nt A/ V t ec h nic al diffic ulti es f or Liv estr e a mi n g; St aff is att e n di n g t o t his m att er, b ut r eli a bilit y is n ot g u ar a nt e e d t o d at e - pl e as e att e n d i n p ers o n.

CL O S E D S E S SI O N - 5: 0 0 P M

1. O P E NI N G CL O S E D S E S SI O N

1. A C all t o Or d er

1. B R oll C all

1. C Cl os e d S essi o n A g e n d a R e vi e w ( C h a n g es a n d/ or D el eti o ns)

2. P U BLI C C O M M E N T S O N CL O S E D S E S SI O N A G E N D A:

Pri or t o r ec essi n g t o Cl os e d S essi o n, t h e P u blic m a y s p e a k o n Cl os e d S essi o n It e ms.

3. R E C E S S T O CL O S E D S E S SI O N T O H E A R T H E F OLL O WI N G I T E M( S):

3. A R E AL P R O P E R T Y N E G O TI A TI O N S
P urs u a nt t o G o v er n m e nt C o d e S ecti o n 5 4 9 5 6. 8

A G E N D A

R E G UL A R M E E TI N G O F T H E CI T Y C O U N CIL A N D J OI N T M E E TI N G O F T H E CL O V E R D AL E C O M M U NI T Y

D E V EL O P M E N T S U C C E S S O R A G E N C Y B O A R D O F DI R E C T O R S W E D N E S D A Y, M A Y 1 4, 2 0 2 5
CL O S E D S E S SI O N - 5 P M

CL O V E R D AL E CI T Y H ALL
1 2 4 N. CL O V E R D AL E BL V D, CL O V E R D AL E, C A, 9 5 4 2 5 O P E N S E S SI O N 6: 0 0 P M

CL O V E R D AL E P E R F O R MI N G A R T C E N T E R
2 0 9 N. CL O V E R D AL E B O UL E V A R D, CL O V E R D AL E, C A 9 5 4 2 5 Pr o p ert y: A P N 0 0 1- 3 3 2- 0 2 2
Cit y N e g oti at or: Cit y M a n a g er & Cit y Att or n e y Pr o p ert y O w n er: B o ys a n d Girls Cl u b of S o n o m a- M ari n U n d er N e g oti ati o n: Pric e a n d T er ms

3. B R E AL P R O P E R T Y N E G O TI A TI O N S
P urs u a nt t o G o v er n m e nt C o d e S ecti o n 5 4 9 5 6. 8 Pr o p ert y: A P N 0 0 1- 1 7 3- 0 0 6
Cit y N e g oti at or: Cit y M a n a g er & Cit y Att or n e y Pr o p ert y O w n er: S a v a F o u n d ati o n
U n d er N e g oti ati o n: Pric e a n d T er ms
O P E N S E S SI O N - 6: 0 0 P M
A. O P E NI N G P U BLI C S E S SI O N
A. 1 C all t o Or d er
A. 2 Pl e d g e of All e gi a nc e
A. 3 R oll C all
A. 4. R e p ort O ut o n Cl os e d S essi o n
A. 5 C o nflict of I nt er est D ecl ar ati o n
A. 6 A g e n d a R e vi e w ( C h a n g es a n d/ or D el eti o ns) B. P U BLI C C O M M E N T S
B. 1 V er b al C o m m e nts
A n y p ers o n wis hi n g t o s p e a k i n p ers o n o n a n it e m n ot list e d o n t h e a g e n d a m a y d o s o at t his ti m e.

P urs u a nt t o t h e Br o w n Act, t h e Cit y C o u ncil is n ot all o w e d t o c o nsi d er iss u es or t a k e acti o n o n a n y it e m n ot list e d o n t h e a g e n d a. T hr e e mi n ut es ar e all ott e d t o e ac h s p e a k er.

B. 2 Writt e n C o m m e nts
P u blic writt e n c o m m u nic ati o ns s e nt t o C o u ncil o n it e ms n ot list e d o n t h e a g e n d a m a y b e disc uss e d at t his ti m e. Writt e n c o m m u nic ati o ns t o b e disc uss e d will b e list e d b el o w, if a n y C. S T U D E N T LI AI S O N R E P O R T
C. 1 Li ais o n G all e g o Writt e n R e p ort
D. P R O CL A M A TI O N S
D. 1 M u nici p al Cl er ks W e e k
R eci pi e nt: Cl o v er d al e Cit y Cl er k M al o n e y St u d e nt Li as o n R e p ort
Pr ocl a m ati o n - M u nici p al Cl er ks W e e k
E. P R E S E N T A TI O N S
E. 1 D o w nt o w n B o ul e v ar d W al k a bilit y a n d Str e etsc a p e C o m m u nit y S urv e y R es ults Pr es e nt er: PI O M al o n e y
R ec o m m e n d e d Acti o n(s):

R ec eiv e t h e C o m m u nit y S urv e y R es ults a n d pr o vi d e St aff Dir ecti o n F. C O N S E N T C AL E N D A R
All it e ms u n d er t h e C o ns e nt C al e n d ar will b e c o nsi d er e d t o g et h er b y o n e ac o n of t h e Cit y C o u ncil u nl ess a n y C o u ncil m e m b er or m e m b er of t h e p u blic r e q u ests t h at a n it e m b e r e m o v e d a n d c o nsi d er e d s e p ar at ely.

F. 1 A p pr o v al of Mi n ut es - A pril 9, 2 0 2 5 ( Dr aft) R ec o m m e n d e d Acti o n(s):

A p pr o v e t h e A pril 9, 2 0 2 5 Dr aft Mi n ut es
F. 2 S o d a S pri n gs R a nc h Tr ail D e v el o p m e nt b u d g et a n d A gr e e m e nt wit h R e d w o o d Tr ails Alli a nc e R ec o m m e n d e d Acti o n(s):

A d o pt a R es ol uti o n E ntitl e d: R es ol uti o n of t h e Cit y C o u ncil of t h e Cit y of Cl o v er d al e A p pr o vi n g t h e Ex p e n dit ur es f or Tr ail D e v el o p m e nt a n d I m pr o v e m e nts t o t h e S o d a S pri n gs R a nc h O p e n S p ac e Pr es erv e a n d A ut h orizi n g t h e Cit y M a n a g er t o ex ec ut e a gr e e m e nt wit h R e d w o o d Tr ails Alli a nc e F. 3 A w ar d of C o ntr act t o W ell I n d ustri es I nc. f or C o nstr ucti o n of R e pl ac e m e nt W ells 7 a n d 8 at t h e Cl o v er d al e W at er Tr e at m e nt Pl a nt
R ec o m m e n d e d Acti o n(s):

A d o pt a R es ol uti o n E ntitl e d, " A R es ol uti o n of t h e Cit y C o u ncil of t h e Cit y of Cl o v er d al e A w ar di n g a C o nstr ucti o n C o ntr act t o W ell I n d ustri es I nc. i n t h e A m o u nt of $ 6 1 2, 7 3 6. 0 0 f or t h e R e pl ac e m e nt W ells 7 a n d 8 Pr oj ect at t h e Cl o v er d al e W at er Tr e at m e nt Pl a nt, A p pr o vi n g a 1 0 % C o nstr ucti o n C o nti n g e nc y, a n d A ut h orizi n g t h e Cit y M a n a g er t o Ex ec ut e t h e A gr e e m e nt a n d R el at e d D oc u m e nts." F. 4 Or di n a nc e A m e n di n g S ecti o n 3. 0 4. 0 2 0 of t h e Cl o v er d al e M u nici p al C o d e R ec o m m e n d e d Acti o n(s):

W aiv e f ull r e a di n g a n d i ntr o d uc e a n Or di n a nc e E ntitl e d, " A n Or di n a nc e of t h e Cit y C o u ncil of t h e Cit y of Cl o v er d al e A m e n di n g S ecti o n 3. 0 4. 0 2 0 “ Offic ers A ut h oriz e d t o Si g n- Pr oc e d ur e” of t h e Cl o v er d al e M u nici p al C o d e b y titl e o nly"
S urv e y R es ults
M e eti n gs Mi n ut es - A pril 9, 2 0 2 5 ( Dr aft)
St aff R e p ort
Att ac h m e nt 1 - R es ol uti o n
Att ac h m e nt 2 - Ex hi bit
St aff R e p ort
Att ac h m e nt 1 - R es ol uti o n
Att ac h m e nt 2 - Ex hi bit A - C o nstr ucti o n A gr e e m e nt St aff R e p ort
Att ac h m e nt 1 - Or di n a nc e
G. P U BLI C H E A RI N G S
N o n e.

H. N E W B U SI N E S S
H. 1 Or di n a nc e D esi g n ati n g Fir e H az ar d S e v erit y Z o n es R ec o m m e n d e d Acti o n(s):

W aiv e t h e first r e a di n g of a n d i ntr o d uc e a n or di n a nc e t o d esi g n at e Fir e H az ar d S e v erit y Z o n es wit hi n t h e L oc al R es p o nsi bilit y Ar e a as r ec o m m e n d e d b y t h e C alif or ni a D e p art m e nt of F or estr y a n d Fir e Pr ot ecti o n ( C al Fir e) p urs u a nt t o G o v er n m e nt C o d e S ecti o n 5 1 1 7 8.

H. 2 A Pr of essi o n al S ervic es A gr e e m e nt wit h W est Y ost f or t h e U p d at e of T h e Cit y of Cl o v er d al e W at er M ast er Pl a n i n a n A m o u nt N ot-t o- Exc e e d $ 2 6 6, 4 0 0 R ec o m m e n d e d Acti o n(s):

A d o pt a R es ol uti o n E ntitl e d, “ A R es ol uti o n of t h e Cit y C o u ncil of t h e Cit y of Cl o v er d al e a p pr o vi n g a Pr of essi o n al S ervic e A gr e e m e nt Wit h W est Y ost f or t h e u p d at e of t h e t h e u p d at e of t h e 2 0 1 0 W at er M ast er Pl a n a n d A ut h orizi n g t h e Cit y M a n a g er t o ex ec ut e s ai d a gr e e m e nt” H. 3 D ecl ari n g I nt e nt t o L e v y a n d C oll ect A n n u al Ass ess m e nts, Pr eli mi n arily A p pr o v e t h e E n gi n e er’s R e p ort f or F Y 2 0 2 4- 2 5 f or t h e Cit y of Cl o v er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District a n d S et t h e Ti m e a n d D at e of t h e P u blic H e ari n g f or Z o n e 1- 7 R ec o m m e n d e d Acti o n(s):

A d o pt a R es ol uti o n E ntitl e d, “ R es ol uti o n of t h e Cit y C o u ncil of t h e Cit y of Cl o v er d al e D ecl ari n g I nt e nt t o L e v y a n d C oll ect A n n u al Ass ess m e nts, Pr eli mi n arily A p pr o v e t h e E n gi n e er’s R e p ort f or F Y 2 0 2 5- 2 6 f or t h e Cit y of Cl o v er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District, a n d S etti n g t h e Ti m e a n d D at e of t h e P u blic H e ari n g f or Z o n es 1, 2, 4, 5, 6, a n d 7 a n d
A d o pt a R es ol uti o n E ntitl e d, “ A R es ol uti o n of t h e Cit y C o u ncil of t h e Cit y of Cl o v er d al e D ecl ari n g I nt e nt t o L e v y a n d C oll ect A n n u al Ass ess m e nts, Pr eli mi n arily A p pr o v e t h e E n gi n e er’s R e p ort f or F Y 2 0 2 5- 2 6 f or t h e Cit y of Cl o v er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District a n d S etti n g t h e Ti m e a n d D at e of t h e P u blic H e ari n g f or Z o n e 3” Att ac h m e nt 2 - R es ol uti o n
St aff R e p ort
Att ac h m e nt 1 - Or di n a nc e
Att ac h m e nt 2 - Fir e M a p
Att ac h m e nt 3 - F A Q
Pr es e nt ati o n
St aff R e p ort
Att ac h m e nt 1 - R es ol uti o n
Att ac h m e nt 2 - Pr of essi o n al S ervic e A gr e e m e nt St aff R e p ort
Att ac h m e nt 1 - R es ol uti o n ( Z o n e 3)
Att ac h m e nt 2 - R es ol uti o n ( Z o n e 1- 7 S u b 3) Ex hi bit A - B u d g et R e vi e w ( Ex hi bit t o b ot h R es ol uti o ns) H. 4 S ec o n d r e a di n g of a n Or di n a nc e A m e n di n g S ecti o ns of t h e Cl o v er d al e M u nici p al C o d e ( C M C) r e g ul ati n g v ac a nt c o m m erci al pr o p erti es i n Cl o v er d al e R ec o m m e n d e d Acti o n(s):

S ec o n d r e a di n g of a n Or di n a nc e E ntitl e d: “ A n Or di n a nc e of t h e Cit y C o u ncil of t h e Cit y of Cl o v er d al e a d di n g C h a pt er 8. 4 0, V ac a nt C o m m erci al Pr o p ert y R e g ul ati o ns. t o t h e Cl o v er d al e M u nici p al C o d e t o R e g ul at e V ac a nt C o m m erci al Pr o p ert y i n Cl o v er d al e” H. 5 P ot e nti al 2 0 2 5 Disc ussi o n t o pics f or t h e S o n o m a C o u nt y M a y ors a n d C o u ncil m e m b ers R ec o m m e n d e d Acti o n(s):

A d o pt a M oti o n I d e ntif yi n g a n d Pri oritizi n g t h e Cit y of Cl o v er d al e’s T o p T hr e e R e gi o n al Iss u es f or Pr es e nt ati o n at t h e U pc o mi n g S o n o m a C o u nt y M a y ors a n d C o u ncil m e m b ers Ass oci ati o n ( S C M C A) B o ar d of Dir ect ors S p eci al M e eti n g.

I. P O T T E R V ALL E Y P R OJ E C T
St a n di n g It e m f or C o u ncil t o disc uss t h e P ott er V all e y Pr oj ect o n a n o n- g oi n g b asis.

J. S U B C O M MI T T E E R E P O R T S
S u bc o m mitt e e A g e n d as, A p pr o v e d Mi n ut es, a n d M e di a ar e a v ail a bl e at w w w.cl o v er d al e. n et/ a g e n d ac e nt er K. C O U N CIL M E M B E R R E P O R T S
C o u ncil m e m b ers m a y pr o vi d e writt e n a n d or v er b al i nf or m ati o n al r e p orts a n d u p d at es o n r e gi o n al b o ar ds, c o m mitt e es, a n d c o m m u nit y activiti es.

L. L E GI SL A TI V E R E P O R T S, L E T T E R S O F S U P P O R T/ O P P O SI TI O N L. 1 L ett er of S u p p ort - H o m et o w n Gr a nt Pr o gr a m L. 2 L ett er of S u p p ort - St. P et er's S V d P C o nf er e nc e M. CI T Y M A N A G E R/ CI T Y A T T O R N E Y R E P O R T S St aff m a y pr o vi d e writt e n a n d or v er b al i nf or m ati o n al r e p orts.

N. C O U N CIL DI R E C TI O N O N F U T U R E A G E N D A I T E M S C o u ncil m e m b ers m a y r e q u est a g e n d a it e ms f or f ut ur e C o u ncil a n d or C o u ncil S u bc o m mitt e e m e eti n gs.

O. A DJ O U R N M E N T
T o t h e n ext r e g ul ar m e eti n g of t h e Cl o v er d al e Cit y C o u ncil sc h e d ul e d f or M a y 2 8, 2 0 2 5.

I M P O R T A N T N O TI C E S R E G A R DI N G CI T Y C O U N CIL M E E TI N G S P U BLI C C O M M E N T S: M e m b ers of t h e p u blic m a y pr o vi d e c o m m e nt o n a n a g e n d a it e m i n- p ers o n d uri n g t h e p u blic St aff R e p ort
Att ac h m e nt 1 - Or di n a nc e
Att ac h m e nt 2 - Ex hi bit A - M u nici p al C o d e St aff R e p ort
H o m et o w n Gr a nt Pr o gr a m L ett er of S u p p ort St. P et er's S V d P C o nf er e nc e L ett er of S u p p ort c o m m e nt p eri o ds. C o m m e nt ers will h a v e t hr e e ( 3) mi n ut es t o s p e a k. Cit y C o u ncil is u n a bl e t o r es p o n d dir ectly t o q u es o ns or e nt er i nt o di al o g u e wit h c o m m e nt ers. C o m m e nts m a y als o b e s u b mi e d pri or t o p u blicc o m m e nts @ci.cl o v er d al e.c a. us . b y 1 2 p. m. t h e d a y of t h e m e e n g. S u b missi o ns a n d s u p pl e m e nt al att ac h m e nts ar e c o nsi d er e d p u blic r ec or ds p urs u a nt t o G o v er n m e nt C o d e § 5 4 9 5 7. 5 S P E CI AL N E E D S A C C O M M O D A TI O N S: I n c o m pli a nc e wit h t h e A m eric a ns wit h Dis a bili es A ct a n d Titl e VI, if y o u n e e d s p eci al assist a nc e t o p ar ci p at e i n t his m e e n g, pl e as e c o nt act t h e Cit y Cl er k's o ffic e at cit ycl er k @ci.cl o v er d al e.c a. us or 7 0 7. 8 9 4- 1 7 1 2. N o fic a o n at l e ast 7 2 h o urs pri or t o t h e m e e n g will e n a bl e t h e Cit y t o m a ke r e as o n a bl e acc o m m o d ati o ns ar e m a d e t o pr o vi d e acc essi bilit y t o t h e m e eti n g.

A B 2 4 4 9: C o u ncil m e m b ers p ar ci p at e i n p ers o n or t el ec o nf er e nc e m et h o ds c o nsist e nt wit h tr a di o n al pr o visi o ns of t h e Br o w n A ct, G o v er n m e nt C o d e § 5 4 9 5 3( b) , u nl ess t h e m e e n g is b ei n g h el d p urs u a nt t o pr o visi o ns of A B 2 4 4 9. If a t ec h nic al iss u e aris es wit h Z o o m or t h e di al-i n o p o n, t h e m e e n g will c o n n u e u nl ess it is b ei n g h el d p urs u a nt t o t h e pr o visi o ns of Ass e m bly Bill 2 4 4 9
A B 3 4 3: A n y wri n gs or d oc u m e nts pr o vi d e d t o a m aj orit y of t h e Cit y C o u ncil r e g ar di n g a n y it e m o n t his a g e n d a will b e m a d e a v ail a bl e f or p u blic i ns p ec o n i n t h e Cit y H all o ffic es l oc at e d at 1 2 4 N. Cl o v er d al e Blv d., Cl o v er d al e, C A 9 5 4 2 5 d uri n g n or m al b usi n ess h o urs as pr o vi d e d b y Ass e m bly Bill 3 4 3 .

W AI V E R W A R NI N G: If y o u c h all e n g e d ecisi o ns/ dir ec o ns of t h e Cit y C o u ncil i n c o urt, y o u m a y b e li mit e d t o r aisi n g o nly t h os e iss u es y o u or s o m e o n e els e r ais e d at p u blic h e ari n gs d escri b e d i n t his a g e n d a, or i n wri e n c orr es p o n d e nc e d eliv er e d t o t h e Cit y of Cl o v er d al e, or pri or t o, t h e p u blic h e ari n g.

A F FI D A VI T O F P O S TI N G
T h e Cit y Cl er k’s Offic e d o es h er e b y d ecl ar e t h at, i n acc or d a nc e wit h C alif or ni a G o v er n m e nt C o d e § 5 4 9 5 4. 2( a) , t his a g e n d a f or t h e a b o v e st at e d m e eti n g(s) w as p ost e d at l e ast 7 2 h o urs pri or t o t h e m e eti n g ( 2 4 h o urs pri or t o a S p eci al M e eti n g) o n t h e o ut d o or b ull eti n b o ar d at Cit y H all, 1 2 4 N. Cl o v er d al e Blv d., Cl o v er d al e, C A, 9 5 4 2 5 a n d t h e Cl o v er d al e P erf or mi n g Art C e nt er, 2 0 9 N. Cl o v er d al e Blv d., Cl o v er d al e, C A, 9 5 4 2 5, a n d o nli n e at w w w.cl o v er d al e. n et/ a g e n d ac e nt er . T h e a g e n d a is als o a v ail a bl e f or p u blic r e vi e w at Cit y H all at l e ast 2 4 h o urs i n a d v a nc e of t h e m e eti n g.

D at e p ost e d: M a y 8, 2 0 2 5 | Ti m e p ost e d: 4: 3 5 p. m. | Cit y Cl er k Si g n at ur e: s/ Mi k e M al o n e y

CL O V E R D AL E U P D A T E S:

T h e Cl o v er d al e C a ni n e P h ot o C o nt est e n ds M a y 2 6t h - Visit us o n F ac e b o o k or I nst a gr a m f or d et ails! I nt er est e d i n r ec eivi n g us ef ul i nf or m a o n a n d u p d at es r e g ar di n g Cit y e v e nts, i ni v es, a n d ac vi es ? F oll o w t h e Cit y o n F ac e b o o k a n d I nst a gr a m ( @cit y ofcl o v er d al e), a n d s u bscri b e t o o ur n e wsl ett er at w w w.cl o v er d al e. n et/ n e wsl ett er.

R e p ort
O n A pril 1 4t h, t h er e w a s a M ct e a c h er Ni g ht at 4 p m. It’ s a n e v e nt w h er e y o u c a n g o t hr o u g h t h e dri v e t hr o u g h or i n si d e M c d o n al d' s a n d wit h t e a c h er s/fri e n d s y o u w o ul d h a v e f u n. A n d, 2 0 % of all t h e pr o c e e d s fr o m t h e e v e nt g o t o t h e J eff er s o n. O n A pril 1 7t h t h er e w a s a n E L A C m e eti n g fr o m 8: 1 5- 9: 1 5 a m. O n A pril 1 8- 2 1 t h er e w a s n o s c h o ol d u e t o e m er g e n c y d a y. O n A pril 2 2 n d, at 2: 3 0 p m t h er e w a s a s c h o ol sit e c o u n cil. O n A pril 2 4t h It w a s c el e br at e Lit er a c y Ni g ht at 6 p m.

L a stl y, o n A pril 2 5 it w a s S u p er H er o D a y, f or s pirit w e e k a s w ell a s o n A pril 2 8t h it w a s C A A S P P b e g a n. At t h e W a s hi n gt o n o n A pril 1 7t h t h e y h a d t h eir a w ar d s a s s e m bl y f or t h e 3r d q u art er.

A n d, o n J u n e 2 n d t h e y will h a v e a n ot h er a w ar d s a s s e m bl y f or t h e 4t h q u art er. F or t h e Hi g h S c h o ol, w e ar e g etti n g cl o s e t o fi ni s hi n g all o ur s pri n g s p ort s . Al s o, t hi s T h ur s d a y t h e s e ni or s ar e pr e s e nti n g t h eir p ortf oli o f or t h e fr e s h m a n d uri n g s c h o ol a n d at 6 p m t h e y ar e pr e s e nti n g at 6 p m t o t h e c o m m u nit y.

A P R O CL A M A TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E D E CL A RI N G M A Y 4 - M a y 1 0, 2 0 2 5 A S “ P R O F E S SI O N AL M U NI CI P AL CL E R K S W E E K” W H E R E A S , M ay 4 t hr o u g h M a y 1 0, 2 0 25 will b e t h e 5 t h A n n u al Pr of essi o n al M u nici p al Cl er ks W e e k ; a n d W H E R E A S, t h e Offic e of t h e M u nici p al Cl erk, a ti m e h o n or e d a n d vit al p art of l oc al g ov er n m e nt exists t hr o u g h o ut t h e w orl d a n d s er v es as t h e i nf or m ati o n c e nt er o n f u ncti o ns of l oc al g o v er n m e nt a n d c o m m u nit y; a n d W H E R E A S, t h e Offic e of t h e M u nici p al Cl er k is t h e e arli est est a blis h e d p u blic s ervic e a n d pr o vi d es t h e pr of essi o n al li n k b et w e e n citiz e ns, l oc al g o v er ni n g b o di es a n d ot h er g o v er n m e nt a g e nci es; a n d W H E R E A S, M u nici p al Cl er ks c o nti n u ally e n d e av or t o i m pr ov e t h e a d mi nistr ati o n of t h e aff airs of t h e Offic e of t h e M u nici p al Cl erk t hr o u g h p artici p ati o n i n e d uc ati o n al pr o gr a ms, s e mi n ars, w orks h o ps a n d t h e a n n u al m e eti n gs of t h eir st at e, pr ovi nc e, c o u nty a n d i nt er n ati o n al pr of essi o n al or g a niz ati o ns; a n d W H E R E A S, initi at e d i n 1 9 6 9 by t h e Int er n ati o n al I nstit ut e of M u nici p al Cl erks a n d e n d ors e d by all of its m e m b ers t hr o u g h o ut t h e U nit e d St at es, C a n a d a a n d 1 5 ot h er c o u ntri es, M u nici p al Cl erks W e ek is a ti m e of c el e br ati o n a n d r efl ecti o n o n t h e i m p ort a nc e of t h e City Cl erk’s offic e ; a n d W H E R E A S, in Cl ov er d al e, t h e City Cl er k striv es t o pr es er v e t h e p u blic’s tr ust i n g o v er n m e nt by e ns uri n g t h e City’s l e gisl ati v e pr oc ess es ar e tr a ns p ar e nt, acc ur at e, a n d ti m ely; s af e g u ar ds t h e l e gisl ati v e hist ory of t h e City; s er v es as t h e C ust o di a n of Cit y r ec or ds, an d a d mi nist ers t h e Cit y wi d e r ec or ds m a n a g e m e nt pr o gr a m; pr o vi d es m e eti n g a d mi nistr ati o n a n d s erv es as t h e City’s fili n g offic er, El ecti o ns Offici al, a n d is t h e l oc al c o m pli a nc e offic er f or f e d er al, st at e, a n d l oc al st at u es i ncl u di n g t h e P olitic al R ef or m Act, t h e Br o w n Act, a n d t h e P u blic R ec or ds Act .

W H E R E A S, o ur City Cl er k als o s er v es as Cl o v er d al e’s P u blic I nf or m ati o n Offic er, acti n g as t h e c o m m u nic ati o n li ais o n b et w e e n city g o v er n m e nt a n d t h e p u blic by e ns uri n g t h at cit y wi d e m ess a gi n g acr oss s oci al m e di a, n e wsl ett ers, w e bsit es, a n d p u blic b ull eti ns is acc essi bl e, acc ur at e, a n d ti m el y; pr ovi di n g g ui d a nc e t o st aff o n p u blic m ess a gi n g, br a n di n g, a n d i nf or m ati o n s h ari n g; cr afti n g c o m m u nic ati o ns f or e v e nts, i niti ativ es, a n d p u blic s af et y c a m p ai g ns; d e v el o pi n g o utr e ac h str at e gi es t o e n g a g e t h e c o m m u nit y; a n d pr o m oti n g ci vic p artici p ati o n a n d tr a ns p ar e ncy t hr o u g h t o w n h alls, f or u ms, a n d c o m m u nit y s ur v e ys.

N O W, T H E R E F O R E B E I T R E S OL V E D , t h at t h e Cit y of Cl o v er d al e d ecl ar e t h e w e e k of M ay 4 - M a y 1 0 , 2 0 2 5, as “ M u nici p al Cl erks W e e k” i n Cl o v er d al e a n d f urt h er ext e n d o ur a p pr eci ati o n t o o ur M u nici p al City Cl er k / P u blic I nf or m ati o n Offic er Mi k e M al o n e y , a n d t o all M u nici p al Cl er ks p ast , pr es e nt , a n d f ut ur e , f or t h e vit al s ervic es t h ey p erf or m a n d t h eir ex e m pl ar y d e dic ati o n t o t h e Cl ov er d al e c o m m u nit y.

Pr es e nt e d t his d a y , M ay 1 4 , 2 0 25
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T o d d L a n ds , M ay or

P R E S E N T A TI O N A V AI L A B L E O N LI N E A T w w w . Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E #

D O W N T O W N B O U L E V A R D W A L K A BI LI T Y A N D

S T R E E T S C A P E S U R V E Y
1 0
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E #

S U R V E Y D E T AI L S
R A N M A R C H 2 6 – M A Y 4
8 Q U E S TI O N S
1 5 1 T O T A L R E S P O N S E S

A D V E R TI S E D O N S O CI A L
M E DI A S, D O W N T O W N KI O S K S, A N D A P O P U P A D O N W W W. C L O V E R D A L E. N E T 1 1
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E #

A N S W E R C H OI C E S R E S P O N S E S
D ail y 3 2. 6 7 % 4 9
A f e w ti m e s a w e e k 4 1. 3 3 % 6 2
O n c e a w e e k 1 2. 0 0 % 1 8
A f e w ti m e s a m o nt h 1 0. 0 0 % 1 5
R ar el y 4. 0 0 %
N e v er 0. 0 0 %
T O T A L 1 5 0 0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % D ail y
A f e w ti m e s a w e e k
O n c e a w e e k
A f e w ti m e s a m o nt h
R ar ely
N e v er
1 2
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E #

T O T A L W EI G H T E D

A V E R A G E

6. 0 4 % 2 8. 1 9 %
4 2
5 7. 7 2 %
8 6

8. 0 5 %
1 2
1 4 9 2. 6 8
1 3
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E #

T O T A L W EI G H T E D

A V E R A G E

5. 5 9 % 3 2. 8 7 %
4 7
5 1. 7 5 %
7 4

9. 7 9 %
1 4
1 4 3 2. 6 6
1 4
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E #
0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % M or e S p a c e s
B ett er Si g n a g e
Ti m e-li mit e d s p ot s
A D A P ar ki n g
El e ctri c V e hi cl e C h ar gi n g
I m pr o v e d m ar ki n g s / p ai nt

A N S W E R C H OI C E S R E S P O N S E S
M or e S p a c e s 3 7. 3 1 % 5 0
B ett er Si g n a g e 2 0. 9 0 % 2 8
Ti m e li mit e d s p ot s 7. 4 6 % 1 0
A D A P ar ki n g 1 2. 6 9 % 1 7
El e ctri c V e hi cl e C h ar gi n g 2 8. 3 6 % 3 8
I m pr ov e d m ar ki n g s / p ai nt 5 1. 4 9 % 6 9
T O T A L 2 1 2
1 5
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E #
0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % S h a d e
M or e b e n c h e s
Arti sti c s e ati n g
T a bl e s
R e p air w o o d s e ati n g / r e pl a c e wit h b e n c h e s Ot h er ( pl e a s e s p e cif y)

A N S W E R C H OI C E S R E S P O N S E S
S h a d e 6 0. 5 6 % 8 6
M or e b e n c h e s 4 2. 9 6 % 6 1
Arti sti c s e ati n g 2 2. 5 4 % 3 2
T a bl e s 3 0. 2 8 % 4 3
R e p air w o o d s e ati n g / r e pl a c e wit h
b e n c h e s
3 3. 1 0 % 4 7
Ot h er ( pl e a s e s p e cif y) 1 6. 9 0 % 2 4
T O T A L 2 9 3
1 6
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E #

T O T A L W EI G H T E D

A V E R A G E

4. 0 3 % 9. 4 0 %
1 4
4 5. 6 4 %
6 8
4 0. 9 4 %
6 1
1 4 9 3. 2 3
1 7
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 1 0
0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % B ett er li g hti n g / i n cr e a s e d li g hti n g
i m pr o v e d cr o s s w al k s
Tr affi c C al mi n g ( e. g., s p e e d b u m p s)
I n cr e a s e d p oli c e vi si bilit y
Ot h er ( pl e a s e s p e cif y)

A N S W E R C H OI C E S R E S P O N S E S
B ett er li g hti n g / i n cr e a s e d li g hti n g 4 7. 2 2 % 6 8 i m pr ov e d cr o s s w al k s 4 6. 5 3 % 6 7
Tr affi c C al mi n g ( e. g., s p e e d b u m p s) 2 2. 9 2 % 3 3 I n cr e a s e d p oli c e vi si bility 4 4. 4 4 % 6 4
Ot h er ( pl e a s e s p e cif y) 2 0. 8 3 % 3 0
T O T A L 2 6 2
1 8
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 1 1
0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % K e e p a s-i s
R e p air / U p gr a d e
R e m o v e
R e pl a c e wit h s o m et hi n g el s e ( e. g., pl a nt er, art)

A N S W E R C H OI C E S R E S P O N S E S
K e e p a s i s 2 0. 8 1 % 3 1
R e p air / U p gr a d e 5 3. 6 9 % 8 0
R e m ov e 5. 3 7 %
R e pl a c e wit h s o m et hi n g el s e ( e. g.,
pl a nt er, art)
2 0. 1 3 % 3 0
T O T A L 1 4 9
1 9
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 1 2
0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % i s attr a cti v e a n d w ell- m ai nt ai n e d
n e e d s m or e v ari et y/ c ol or
n e e d s b ett er m ai nt e n a n c e
s h o ul d b e r e m o v e d/r e pl a c e d

A N S W E R C H OI C E S R E S P O N S E S
i s attr a cti v e a n d w ell m ai nt ai n e d 3 4. 4 8 % 5 0 n e e d s m or e v ari ety/ c ol or 3 7. 2 4 % 5 4
n e e d s b ett er m ai nt e n a n c e 2 2. 0 7 % 3 2
s h o ul d b e r e m ov e d/r e pl a c e d 6. 2 1 %
T O T A L 1 4 5
2 0
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 1 3
0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % Y e s, I l o v e t h e m
S o m eti m e s, d e p e n di n g o n t h e e v e nt
N o, I pr ef er o p e n str e et s
H a v e n't att e n d e d a n y

A N S W E R C H OI C E S R E S P O N S E S
Y e s, I l ov e t h e m 7 0. 6 7 % 1 0 6
S o m eti m e s, d e p e n di n g o n t h e e v e nt 2 1. 3 3 % 3 2 N o, I pr ef er o p e n str e et s 6. 0 0 %
H a v e n't att e n d e d a n y 2. 0 0 %
T O T A L 1 5 0
2 1
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 1 4
0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % M u si c
Art
F o o d & Wi n e
M ar k et s
F a mil y-fri e n dl y
Ot h er ( pl e a s e s p e cif y)

A N S W E R C H OI C E S R E S P O N S E S
M u si c 1 6. 6 7 % 2 5
Art 6. 6 7 % 1 0
F o o d & Wi n e 1 8. 0 0 % 2 7
M ar k et s 2 8. 0 0 % 4 2
F a mil y fri e n dl y 1 6. 0 0 % 2 4
Ot h er ( pl e a s e s p e cif y) 1 4. 6 7 % 2 2
T O T A L 1 5 0
2 2
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 1 5
0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % Y e s
N o

A N S W E R C H OI C E S R E S P O N S E S
Y e s 5 7. 2 4 % 8 3
N o 4 2. 7 6 % 6 2
T O T A L 1 4 5
2 3
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 1 6 2 4
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 1 7
0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % Y e s
N o

A N S W E R C H OI C E S R E S P O N S E S
Y e s 6 4. 6 3 % 9 5
N o 3 5. 3 7 % 5 2
T O T A L 1 4 7
2 5
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 1 8
0 % 1 0 % 2 0 % 3 0 % 4 0 % 5 0 % 6 0 % 7 0 % 8 0 % 9 0 % 1 0 0 % R e- st ai n e d/ p ai nt e d
L eft a s-i s
R e m o v e d
N ot S ur e

A N S W E R C H OI C E S R E S P O N S E S
R e st ai n e d/ p ai nt e d 6 0. 1 4 % 8 6
L eft a s i s 1 3. 2 9 % 1 9
R e m ov e d 5. 5 9 %
N ot S ur e 2 0. 9 8 % 3 0
T O T A L 1 4 3
2 6
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 1 9
0 % 2 0 % 4 0 % 6 0 % 8 0 % 1 0 0 %
K e e p a n d r e p air t h e m
R e m o v e t h e m
R e pl a c e wit h m o d er n ( d o g fri e n dl y) v er si o n s Ot h er ( pl e a s e s p e cif y)

A N S W E R C H OI C E S R E S P O N S E S
K e e p a n d r e p air t h e m 3 6. 4 9 % 5 4
R e m ov e t h e m 1 2. 1 6 % 1 8
R e pl a c e wit h m o d er n ( d o g fri e n dl y) v er si o n s 4 5. 9 5 % 6 8 Ot h er ( pl e a s e s p e cif y) 5. 4 1 %
T O T A L 1 4 8
2 7
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 2 0

T O T A L W EI G H T E D

A V E R A G E
1 0. 7 4 %
1 6
4 4. 3 0 %
6 6
4 2. 9 5 %
6 4

2. 0 1 % 1 4 9 2. 3 6
2 8
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 2 1

T O T A L W EI G H T E D

A V E R A G E

2. 7 0 % 2. 0 3 % 3 3. 1 1 %
4 9
6 2. 1 6 %
9 2
1 4 8 3. 5 5
2 9
P R E S E N T A TI O N A V AI L A B L E O N LI N E A T: w w w. Cl o v er d al e. n et/ a g e n d a c e nt er S LI D E # 2 2
N ext St e p s Pr ovi d e dir e cti o n t o St aff
3 0
3 1
Cit y C o u ncil M e eti n g Mi n ut es – A pril 9, 2 0 2 5 - P a g e of 1 2 4 N. Cl o v er d al e B o ul ev ar d
Cl o v er d al e, C A 9 5 4 2 5
P h o n e: 7 0 7 8 9 4 2 5 2 1
w w w.cl ov er d al e. n et

MI N U T E S - D R A F T

R E G U L A R M E E TI N G O F T H E CI T Y C O U N CIL A N D J OI N T M E E TI N G O F T H E CL O V E R D AL E C O M M U NI T Y

D E V EL O P M E N T S U C C E S S O R A G E N C Y B O A R D O F DI R E C T O R S W E D N E S D A Y, A P RIL 9, 2 0 2 5
6: 0 0 P M

CL O V E R D AL E P E R F O R MI N G A R T C E N T E R
2 0 9 N. CL O V E R D AL E B O UL E V A R D, CL O V E R D AL E, C A 9 5 4 2 5 A. O P E N I N G P U BLI C S E S SI O N
A. 1 C all t o Or d er
M a y or L a n ds c all e d t h e m e eti n g t o or d er at 6: 1 0 p. m.

A. 2 P l e d g e of All e gi a nc e
M a y or L a n ds l e d t h e pl e d g e of all e gi a nc e.

A. 3 R oll C all
Pr es e nt: M a y or L a n ds, Vic e M a y or W h e el er, C o u ncil m e m b ers: L as k e y, M ar q u ez, M or g e nst er n A bs e nt: N o n e.

A. 4 C o nflict of I nt er est D ecl ar ati o n
N o n e.

A. 5 A g e n d a R e vi e w ( C h a n g es a n d/ or D el eti o ns) N o n e.

B. P U B LI C C O M M E N T S
B. 1 er b al C o m m e nts
N o n e.

B. 2 ritt e n C o m m e nts
S o n o m a C o u nt y Li br ar y J P A R e vi e w - C o m missi o n er Gr e e n e C. S T U D E N T LI AI S O N R E P O R T
Li ais o n S ait o r e p ort e d.

C. 1 Li ais o n S ait o Writt e n R e p ort
Li ais o n S ait o R e p ort
3 2
Cit y C o u ncil M e eti n g Mi n ut es – A pril 9, 2 0 2 5 - P a g e of D. P R O CL A M A T I O N S
D. 1 W e e k of t h e Y o u n g C hil d
Vic e M a y or W h e el er r e a d t h e pr ocl a m ati o n.

C o u ncil m e m b er M ar q u ez pr o vi d e d c o m m e nts r e g ar di n g t h e 4 C’s c hil dc ar e a n d i m a gi n ati o n li br ar y.

R eci pi e nt: N o n e
D. 2 N ati o n al P u blic S af et y T el ec o m m u nic ati o ns W e e k ( N P S T W) - Dis p atc h ers W e e k C o u ncil m e m b er M ar q u ez r e a d t h e procl a m ati o n R eci pi e nt: Cait li n Je ns e n C D Dis p atc h S u p er vis or C hi e f P ar k er co m m e n d e d t h e C D dis p atc h er t ea m E. P R E S E N T A TI O N S
E. 1 R esili e n t Cit y U p d at e
B ec ky E n nis , R esili e nt Cl ov er d al e, pr es e nt e d a n d r es p o n d e d t o C o u ncil m e m b er i n q uiri es a n d c o m m e nts
Krist e n T a y, Al ex a n d er V all e y H e alt h C ar e, s p o k e i n s u p p ort of t h e R esili e nt Cl o v er d al e pr o gr a m.

N e e n a H a nc h ett, Ex ec utiv e Dir ect or Cl o v er d al e C h a m b er of C o m m erc e, s p o k e i n s u p p ort of t h e R esili e nt Cl o v er d al e Pr o gr a m.

S us a n C u m mi n gs s p o k e i n s u p p ort of t h e R esili e nt Cl o v er d al e Pr o gr a m.

C o u ncil disc uss e d a n d pr o vi d e d dir ecti o n t o St aff F. C O N S E N T C A L E N D A R
A m oti o n w as m a d e b y C o u ncil m e m b er Vic e M a y or W h e el er , s ec o n d e d b y C o u ncil m e m b er M or g e nst er n , t o w ai v e r e a di n g of t h e t ext a n d a d o pt t h e C o ns e nt C al e n d ar.

T h e m oti o n c arri e d b y t h e f oll o wi n g v ot e:

Y es: ( 5 ) M a y or L a n ds, Vic e M a y or W h e el er, C o u ncil m e m b ers: L as k e y, M ar q u ez, M or g e nst er n N o: ( 0) N o n e
A bst ai n: ( 0) N o n e
A bs e nt: ( 0) N o n e
F. 1 A p pr o v al of Mi n ut es - J a n u ar y 8, 2 0 2 5 Acti o n: A p pr o v e d as s u b mitt e d.

F. 2 A p pr o v al of Mi n ut es - J a n u ar y 2 2, 2 0 2 5 Acti o n: A p pr o v e d as s u b mitt e d.

F. 3 A p pr o v al of Mi n ut es - F e br u ar y 1 2, 2 0 2 5 Acti o n: A p pr o v e d as s u b mitt e d
3 3
Cit y C o u ncil M e eti n g Mi n ut es – A pril 9, 2 0 2 5 - P a g e of F. 4 A p pr o v al of Mi n ut es - F e br u ar y 2 6, 2 0 2 5 Acti o n: A p pr o v e d as s u b mitt e d
F. 5 A p pr o v al of Mi n ut es - M arc h 1 2, 2 0 2 5 Acti o n: A p pr o v e d as s u b mitt e d.

F. 6 A p pr o v al of Mi n ut es - M arc h 2 0, 2 0 2 5 ( T o w n H all) Acti o n: A p pr o v e d as s u b mitt e d.

F. 7 A p pr o v al of Mi n ut es - M arc h 2 6, 2 0 2 5 A p pr o v e d as s u b mitt e d.

F. 8 C o nsi d er A d o pti n g a R es ol uti o n A ut h orizi n g t h e E x ec uti o n of a n a gr e e m e nt b et w e e n t h e S o n o m a C o u nt y Y M C A a n d t h e Cit y of Cl o v er d al e t o o p er at e t h e s wi m pr o gr a m f or t h e 2 0 2 5 s e as o n
Acti o n: R es ol uti o n A p pr o v e d
R E S OL U TI O N N O. 0 1 6 2 0 2 5 E N TI TL E D: R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E

CI T Y O F CL O V E R D AL E A U T H O RI ZI N G T H E E X E C U TI O N O F A N A G R E E M E N T B E T W E E N

T H E S O N O M A C O U N T Y F A MIL Y Y M C A N D T H E CI T Y O F CL O V E R D AL E F. 9 C o nsi d er A d o pti n g a R es ol uti o n A ut h orizi n g E x ec uti o n of a J oi nt P o w ers A gr e e m e nt b et w e e n t h e Cit y of Cl o v er d al e a n d S o n o m a C o u nt y R e gi o n al P ar ks f or M ai nt e n a nc e of Cl o v er d al e Ri v er P ar k
Acti o n: R es ol uti o n A p pr o v e d
R E S OL U TI O N N O. 0 1 7 2 0 2 5 E N TI TL E D: R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E

CI T Y O F CL O V E R D AL E A P P R O VI N G A J OI N T P O W E R S A G R E E M E N T B E T W E E N T H E CI T Y

O F CL O V E R D AL E A N D T H E C O U N T Y O F S O N O M A R E G A R DI N G M AI N T E N A N C E A N D

I N S P E C TI O N O F T H E CL O V E R D AL E RI V E R P A R K T O P R O VI D E F O R T H E H E AL T H, S A F E T Y

A N D W EL F A R E A N D M E E T R E C R E A TI O N AL N E E D S O F T H E CI TI Z E N S O F CL O V E R D AL E

A N D S O N O M A C O U N T Y
F. 1 0 C o nsi d er A d o pti n g a R es ol uti o n A p pr o vi n g t h e Cit y of Cl o v er d al e’s S al ar y Sc h e d ul e eff ecti v e M arc h 31, 2 0 2 5
Acti o n: R es ol uti o n A p pr o v e d
R E S OL U TI O N N O. 0 1 8 2 0 2 5 E N TI TL E D: R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E A D O P TI N G T H E CI T Y O F CL O V E R D AL E’ S C U R R E N T S AL A R Y S C H E D UL E E F F E C TI V E M A R C H 3 1, 2 0 2 5
F. 1 1 G e n er al F u n d, W at er, a n d W ast e w at er R es er v e B al a nc es as of J u n e 3 0, 2 0 2 4 Acti o n: R ec ei v e d t h e G e n er al F u n d S ur pl us aff ecti n g t h e R es er v e B al a nc es as of J u n e 3 0, 2 0 2 4, b y acc o u nt t y p e, as w ell as t h e W at er a n d W ast e w at er E nt er pris e f u n ds s ur pl us a n d its eff ect o n t h e r es p ecti v e R es er v e B al a nc es, f or i nf or m ati o n al p ur p os es.

F. 1 2 C o nsi d er A d o pti n g a R es ol uti o n A m e n di n g t h e Fisc al Y e ar 2 0 2 4/ 2 0 2 5 a n d 2 0 2 5/ 2 0 2 6 B u d g et t o A d dr ess A d diti o n al E x p e n dit ur es f or V e hicl e C o nti n g e nc y, P olic e Ac a d e m y Tr ai ni n g, a n d I n v oic e Discr e p a nci es 3 4
Cit y C o u ncil M e eti n g Mi n ut es – A pril 9, 2 0 2 5 - P a g e of Acti o n: R es ol uti o n A p pr ov e d
R E S OL U TI O N N O. 0 1 9 2 0 2 5 E N TI TL E D: R E S OL U TI O N A M E N DI N G T H E FI S C AL Y E A R 2 0 2 4/ 2 0 2 5 A N D 2 0 2 5/ 2 0 2 6 B U D G E T T O A D D R E S S A D DI TI O N AL E X P E N DI T U R E S F O R V E HI CL E

C O N TI N G E N C Y, P OLI C E A C A D E M Y T R AI NI N G, A N D I N V OI C E DI S C R E P A N CI E S G. P U BLI C H E A RI N G S
N o n e.

H. N E W B U SI N E S S
H. 1 I ntr o d ucti o n a n d first r e a di n g a m e n di n g s ecti o ns of t h e Cl o v er d al e M u nici p al C o d e ( C M C) r e g ul ati n g v ac a nt c o m m erci al pr o p erti es i n D o w nt o w n Cl o v er d al e Cit y M a n a g er T h o m ps o n i ntr o d uc e d t h e it e m a n d t h e C o u ncil disc uss e d.

Cit y M a n a g er T h o m ps o n i ntr o d uc e d t h e it e m a n d t h e C o u ncil disc uss e d.

Cit y Att or n e y M o g pr o vi d e d first r e a di n g a n d a m e n d m e nt cl arific ati o n.

P u blic C o m m e nts:

N e e n a H a nc h ett, Cl o v er d al e C h a m b er of C o m m erc e, s p o k e i n s u p p ort of t h e V ac a ncy Or di n a nc e.

A m oti o n w as m a d e b y Vic e M a y or W h e el er, s ec o n d e d b y C o u ncil m e m b er M or g e nst er n, t o i ntr o d uc e f or first r e a di n g, w ai v e r e a di n g of t h e t ext, a n d a d o pt as a m e n d e d:

A N O R DI N A N C E E N TI TL E D: O R DI N A N C E O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E A D DI N G C H A P T E R 8. 4 0, V A C A N T C O M M E R CI AL P R O P E R T Y R E G UL A TI O N S, T O T H E

CL O V E R D AL E M U NI CI P AL C O D E T O R E G UL A T E V A C A N T C O M M E R CI AL B UIL DI N G S I N D O W N T O W N CL O V E R D AL E , S T RI KI N G F R O M S E C TI O N 2 0 A N D 3 0 R E F E R E N C E S T O “ D O W N T O W N”
H. 2 B o ar d of Dir ect ors a n d Cit y S el ecti o n C o m mitt e e A p p oi nt m e nts Cit y Cl er k M al o n e y i ntr o d uc e d t h e it e m. M a y or L a n ds r e p ort e d.

N e ys a Hi nt o , Cit y of S e b ast o p ol, s p o k e s e e ki n g s u p p ort.

C o u ncil p r o vi d ed dir ecti o n t o M a y or L a n ds o n t h e r es p ecti v e ap p oi nt m e nts.

I. P O T T E R V ALL E Y P R OJ E C T
Cit y M a n a g er T h o m ps o n i ntr o d uc e d t h e r e occ urri n g it e m a n d P u blic I nf or m ati o n Offic er M al o n e y pr es e nt e d o n p ot e nti al i nf or m ati o n al gr a p hics f or p u blic c o ns u m pti o n.

C o u ncil m e m b ers disc uss e d a n d pr o vi d e d c o m m e nts a n d dir ecti o n t o St aff.

M a y or L a n ds pr o vi d e d u p d at es o n u pc o mi n g m e eti n gs.

P u blic C o m m e nt:

N e e n a H a nc h ett, Cl o v er d al e C h a m b er of C o m m erc e, pr o vi d e d c o m m e nts.

B ec ky E n nis, R esili e nt Cl ov er d al e, pr o vi d e d c o m m e nts. 3 5
Cit y C o u ncil M e eti n g Mi n ut es – A pril 9, 2 0 2 5 - P a g e of St u d e nt Li ais o n pr o vi d e d c o m m e nts a n d s u g g esti o ns.

J. S U B C O M MI T T E E R E P O R T S
A d mi nistr ati v e S u bc o m mitt e e C h air L a n ds r e p ort e d.

S u bc o m mitt e e A g e n d as, A p pr o v e d Mi n ut es, a n d M e di a ar e a v ail a bl e at w w w.cl o v er d al e. n et/ a g e n d ac e nt er .

K. C O U N CIL M E M B E R R E P O R T S
M a y or L a n ds pr o vi d e d acc o m m o d ati o ns t o Cit y M a n a g er T h o m ps o n a n d S u p eri nt e n d e nt G a l v a n a n d r e p ort e d o n M e as ur e D D t ax m e as ur e f u n ds.

C o u ncil m e m b er M or g e nst er n o n fr e e w at er l e a k t a bl ets.

L. L E GI SL A TI V E R E P O R T S, L E T T E R S O F S U P P O R T/ O P P O SI TI O N L. 1 O p p ositi o n L ett er - S B 7 9 - Tr a nsit Ori e nt e d D e v el o p m e nt Cit y M a n a g er T h o m ps o n r e p ort e d.

M. CI T Y M A N A G E R/ CI T Y A T T O R N E Y R E P O R T S Cit y M a n a g er T h o m ps o n r e p ort e d o n C o m m u nit y U nit y D a y.

Cit y M a n a g er M o g r e p ort e d o n C al Fir e m a p a d o pti o n r e q uir e m e nts.

N. C O U N CIL DI R E C TI O N O N F U T U R E A G E N D A I T E M S C o u ncil m e m b er L as k e y r e p ort e d.

C o u ncil m e m b er M ar q u ez disc uss e d p ot e nti al m u nici p al c o d e l a n g u a g e u p d at es.

C o u ncil m e m b er L as k e y disc uss e d p ot e nti al r e al pr o p ert y n e g oti ati o ns / p ot e nti al us es f or a pr o p ert y – C o u ncil a gr e e d t o a g e n diz e t o t h e n ext I nfr astr uct ur e S u bc o m mitt e e.

O. A DJ O U R N M E N T
M a y or L a n ds a dj o ur n e d t h e m e eti n g at 7: 5 8 p. m. o t h e n ext r e g ul ar m e e tin g of t h e Cl o v er d al e Cit y C o u ncil sc h e d ul e d f or M a y 1 4, 2 0 2 5 ( A pril 2 3, 2 0 2 5 C a nc ell e d).

A P P R O V E D O N:

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Mi k e M al o n e y, Cit y Cl er k
3 6
Cit y C o u ncil/ S ucc ess or
A g e nc y
A g e n d a It e m S u m m ar y
A g e n d a It e m:

M e eti n g D at e:

F. 2
M a y 1 4, 2 0 2 5
A g e n d a S ecti o n
C o ns e nt
St aff C o nt act:

H ect or G alv a n/ P u blic W or ks & P ar ks S u p eri nt e n d e nt A g e n d a It e m Titl e:

S o d a S pri n gs R a nc h Tr ail D e v el o p m e nt b u d g et a n d A gr e e m e nt wit h R e d w o o d Tr ails Alli a nc e R ec o m m e n d e d C o u ncil Acti o n(s)
A d o pt a R es ol uti o n E ntitl e d: R es ol uti o n of t h e City C o u ncil of t h e City of Cl o v er d al e A p pr o vi n g t h e Ex p e n dit ur es f or Tr ail D ev el o p m e nt a n d I m pr ov e m e nts t o t h e S o d a S pri n gs R a nc h O p e n S p ac e Pr es erv e a n d A ut h orizi n g t h e City M a n a g er t o ex ec ut e a gr e e m e nt wit h R e d w o o d Tr ails Alli a nc e _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B ac k gr o u n d :

T h e City of Cl o v er d al e o w ns a n a p pr oxi m at el y 2 1 0 +/ - acr e of o p e n s p ac e pr o p erty t h at will b e acc essi bl e by t h e p u blic f or p assi v e r ecr e ati o n. T h e ar e a n o w c all e d t h e S o d a S pri n gs R a nc h O p e n S p ac e (“ O p e n S p ac e”) w as f or m erl y k n o w n as t h e L y d a R a nc h. T h e S o n o m a C o u nt y A gric ult ur al Pr es erv ati o n a n d O p e n S p ac e District (“ District”) p urc h as e d t h e 2 1 0 acr e Ly d a R a nc h pr o p erty i n t h e f all of 2 0 2 4 wit h t h e i nt e nt t o c o nv ey it t o t h e Cit y of Cl ov er d al e (“ City”) f or us e as a p u blic p ar k a n d o p e n s p ac e pr es erv e. T h e District tr a nsf err e d f e e titl e t o t h e Cit y i n 2 02 4 f or sc e nic a n d n at ur al r es o urc e pr ot ecti o n, a n d r ecr e ati o n al a n d e d uc ati o n al us e. At tr a nsf er, t h e District r et ai n e d a c o ns erv ati o n e as e m e nt t h at pr ot ects t h e n at ur al r es o urc es a n d sc e nic o p e n s p ac e v al u es of t h e pr o p erty, w hil e all o wi n g f or l o w i nt e nsit y o ut d o or p u blic r ecr e ati o n.

I n M a y of 2 0 2 4 , t h e District c o m missi o n e d a dr aft tr ail a n d n ati v e pl a nt r e g e n er ati o n pl a n t h at w as pr ovi d ed t o t h e City at t h e ti m e of tr a nsf er, a n d w as i nt e n d e d t o assist t h e City i n t h eir pl a n ni n g f or r ecr e ati o n al a nd e d uc ati o n al us es of t h e O p e n S p ac e pr o p erty.

I n J a n u ar y 2 0 2 5, t h e District gr a nt e d t o t h e Cit y $9 6 2, 3 7 5 of f u n di n g t o t h e Cit y t o pr ovi d e m a n a g e m e nt a n d a d mi nistr ati o n; fi n aliz e pr oj ect pl a ns; c o n d uct C E Q A a n al ysis a n d o bt ai n p er mits; c o nstr uct a tr ail s yst e m t o all o w f or y e ar r o u n d p u blic acc ess; cr e at e p ar ki n g ar e a a n d d esi g n a n d i nst all si g n a g e.

W h e n t h e Cit y of Cl ov er d al e, Fisc al Y e ar 2 0 2 4 2 5 b u d g et w as a d o pt e d o n J u n e 1 2, 2 0 2 4 , t h e b u d g et f or t h e S o d a S pri n gs R a nc h O p e n S p ac e w as u n k n o w n a n d t h e b u d g et w as esti m at e d t o b e $ 7 4 4, 8 8 0 i n F u n d 2 2 7 – S o d a S pri n gs R a nc h O p e n S p ac e i nt o t h e City of Cl ov er d al e’s F Y 2 0 2 4 2 5 B u d g et. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ S u m m ar y :

St aff h as d et er mi n e d t h e c osts t o c o m pl et e t h e tr ail w or k a n d r e m ai ni n g i m pr ov e m e nts (i. e. tr ail h e a d/ m ulti us e tr ail c o nstr ucti o n , g at e s, si g n a g e, tr ail m ark ers, pr o p ert y b o u n d ari es a n d pic nic t a bl es etc.) wit hi n t h e O p e n S p ac e t o b e $ 2 6 3, 3 8 0 .

T h e P u b lic W or ks & P ar ks S u p er vis or a n d City M a n a g er r ec o m m e n d t h at t h e City C o u ncil a p pr ov e t h e a gr e e m e nt wit h R e d w o o d Tr ails Alli a nc e. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O pti o ns :

1. A d o pt R es ol uti o n a p pr ovi n g t h e ex p e ns e a n d c o ntr act wit h R e d w o o d Tr ails Alli a nc e.

2. D o n ot a p pr o v e t h e r es ol uti o n a n d pr ovi d e ot h er dir ecti o n t o st aff. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 3 7
Cit y C o u ncil/ S ucc ess or A g e nc y A g e n d a It e m S u m m ary M e eti n g D at e _ _ _ _ _ _ _ _ _ _ _ _ _
It e m N o. _ _ _ _
P a g e of
S u bc o m mitt e e R ec o m m e n d ati o n :

N o n e.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B u d g et/ Fi n a nci al I m p act
N o n e
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Att ac h m e nts :

1. R es ol uti o n

2. R e d w o o d Tr ails Alli a nc e – Sc o p e of W or k 3 8

CI T Y O F CL O V E R D AL E CI T Y

C O U N CIL
R E S OL U TI O N N O. 2 0 2 5

A R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E A P P R O VI N G T H E E X P E N DI T U R E S

F O R T R AIL D E V EL O P M E N T A N D I M P R O V E M E N T S T O T H E S O D A S P RI N G S R A N C H O P E N S P A C E P R E S E R V E

A N D A U T H O RI ZI N G T H E CI T Y M A N A G E R T O E X E C U T E A G R E E M E N T WI T H R E D W O O D T R AIL S ALLI A N C E W H E R E A S, t h e Cit y of Cl ov er d al e (“ City”) o w ns a p pr oxi m at el y 2 1 0 +/- acr es of p u blicl y acc essi bl e o p e n s p ac e f or m erl y k n o w n as t h e Ly d a R a nc h, n o w r ef err e d t o as t h e S o d a S pri n gs R a nc h O p e n S p ac e (“ O p e n S p ac e”); W H E R E A S , t h e S o n o m a C o u nt y A gric ult ur al Pr es erv ati o n a n d O p e n S p ac e District (“ District”) ac q uir e d t h e pr o p erty i n t h e f all of 2 0 2 4 wit h t h e i nt e nt t o c o nv ey it t o t h e City f or l o n g t er m us e as a p u blic o p e n s p ac e pr es er v e a n d p ar k f or sc e nic, n at ur al r es o urc e pr ot ecti o n, r ecr e ati o n al, a n d e d uc ati o n al p ur p os es; W H E R E A S, t h e District tr a nsf err e d f e e titl e of t h e pr o p ert y t o t h e Cit y i n 2 0 2 4, w hil e r et ai ni n g a c o ns er v ati o n e as e m e nt t o e ns ur e p er m a n e nt pr ot ecti o n of t h e n at ur al a n d sc e nic o p e n s p ac e v al u es, a n d t o all o w f or l o w i nt e nsit y o ut d o or p u blic r ecr e ati o n;
W H E R E A S, t h e District pr ovi d e d a dr aft Tr ail a n d N ativ e Pl a nt R e g e n er ati o n Pl a n i n M a y 2 0 2 4 t o s u p p ort t h e Cit y’s pl a n ni n g a n d m a n a g e m e nt of t h e sit e; W H E R E A S, st aff h as r ec eiv e d a sc o p e of w ork fr o m R e d w o o d Tr ails Alli a nc e f or tr ail d ev el o p m e nt i n t h e a m o u nt of $ 2 6 3, 3 8 0 f or c o m pl eti o n of tr ail h e a d a n d m ulti us e tr ail i m pr o v e m e nts, g at es, si g n a g e, tr ail m ar k ers, pr o p erty b o u n d ar y d eli n e ati o n, a n d pic nic i nfr astr uct ur e wit hi n t h e O p e n S p ac e; N O W, T H E R E F O R E, B E I T R E S OL V E D B Y T H E CI T Y C O U N CIL O F CL O V E R D AL E A S F OLL O W S:

1. A ut h oriz es t h e a p pr o pri ati o n of $ 2 6 3, 3 8 0 i n ex p e n dit ur es fr o m F u n d 2 2 7 f or i m pr o v e m e nts t o t h e S o d a S pri n gs R a nc h O p e n S p ac e;

2. Dir ects City st aff t o i m pl e m e nt t h e pr oj ect i n acc or d a nc e wit h all a p plic a bl e l e g al, e nvir o n m e nt al, a n d fi n a nci al r e q uir e m e nts; a n d

3. A ut h oriz es t h e City M a n a g er or d esi g n e e t o ex ec ut e a ny d oc u m e nts n ec ess ary t o c arr y o ut t h e p ur p os e of t his r es ol uti o n.

T h e f or e g oi n g R es ol uti o n w as d ul y i ntr o d uc e d a n d a d o pt e d by t h e City C o u ncil of t h e Cit y of Cl ov er d al e at its r e g ul ar m e eti n g h el d o n t h e 2 3r d d a y of A pril 2 0 2 5 by t h e f oll o wi n g r oll c all v ot e:

Ay es: ( _)
N o es: ( _)
A bs e nt: ( _)
A bst ai ni n g: ( _)
A P P R O V E D: A T T ES T:

T o d d L a n ds, M ay or Mic h a el M al o ny, Cit y Cl erk

1. Ex hi bit A: K e n W ells – Sc o p e of W or k 3 9
R e d w o o d Tr ails Alli a nc e Pr o p os al – S o d a S pri n gs R a nc h O p e n S p ac e T h e pr o p os e d u tiliz a ti o n of f u n ds is d et ail e d b el o w, e nc o m p assi n g v ari o us t asks ai m e d at e n h a nci n g a n d f acilit a ti n g
p u blic acc ess, c o ns erv a ti o n e ff orts, a n d c o m m u nit y e n g a g e m e nt wit hi n t h e S o d a S pri n gs R a nc h O p e n S p ac e:

1. Tr ail h e a d a n d r est or a ti o n f e at ur es ( B as e d o n K e n W ells es ti m at e. • $ 3 3, 5 0 0. 0 0 Bl oc k e ntr a nc es, e n h a nc e n at ur al r est or a ti o n of cl os e d r o a ds • $ 3 6, 7 0 0. 0 0 R e p air a n d i m pr o v e r a nc h r o a d dr ai n a g e c o ntr ol str uct ur es • $ 1 4, 4 8 0. 0 0 B uil d n e w tr ail e ntr a nc e at t h e n ort h e n d of S. F o ot hill Bl v d S u b T ot al $ 8 4, 6 8 0

2. M ul ti us e Tr ail C o nstr uc ti o n
• $ 7 9, 2 0 0. 0 0 B uil d t hr e e m ul ti us e tr ails, t ot al l e n gt h of tr ail c o nstr uc ti o n ~ 1 mil e

3. G at es, si g n a g e a n d tr ail m ar k ers, pr o p erty b o u n d ari es • $ 3 7, 5 0 0. 0 0 3 e ntr a nc e g at es, 2 i nt er n al fir e g at es a n d ass oci at e d f e nci n g • $ 1 2, 0 0 0. 0 0 Si g ns - e ntr a nc e, pr o p ert y b o u n d ar y, tr ail m ark ers S u b T ot al $ 4 9, 5 0 0

4. Pic nic T a bl es
• $ 2 5, 0 0 0

5. C o m m u nity E n g a g e m e nt ( o p ti o n al)
• $ 5, 0 0 0

6. Pr oj ect C o n ti n g e nc y R es er v e
• $ 2 0, 0 0 0
T ot al A m o u nt: $ 2 6 3, 3 8 0
4 0
Cit y C o u ncil/ S ucc ess or
A g e nc y
A g e n d a It e m S u m m ar y
A g e n d a It e m:

M e eti n g D at e:

F. 3
M a y 1 4. 2 0 2 5
A g e n d a S ecti o n
C o n e nt
St aff C o nt act:

D errick M o nt a ny e, P u blic W or ks Dir ect or
A g e n d a It e m Titl e:

A w ar d of C o ntr act t o W ell I n d ustri es I nc. f or C o nstr ucti o n of R e pl ac e m e nt W ells 7 a n d 8 at t h e Cl ov er d al e W at er Tr e at m e nt Pl a nt
R ec o m m e n d e d C o u ncil Acti o n(s)
A d o pt a r es ol uti o n E n titl e d, " A R es ol uti o n of t h e Cit y C o u ncil of t h e Cit y of Cl ov er d al e A w ar di n g a C o nstr ucti o n C o ntr act t o W ell I n d ustri es I nc. i n t h e A m o u nt of $ 6 1 2, 7 3 6. 0 0 f or t h e R e pl ac e m e nt W ells 7 a n d 8 Pr oj ect at t h e Cl o v er d al e W at er Tr e at m e nt Pl a nt, A p pr o vi n g a 1 0 % C o nstr ucti o n C o nti n g e ncy, a n d A ut h orizi n g t h e City M a n a g er t o Ex ec ut e t h e A gr e e m e nt a n d R el at e d D oc u m e nts." _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B ac k gr o u n d :

O n M arc h 2 1, 2 0 2 5, t h e City C o u ncil a ut h oriz e d st aff t o s olicit c o nstr ucti o n bi ds f or t h e R e pl ac e m e nt W ells 7 a n d 8 Pr oj ect at t h e Cl o v er d al e W at er Tr e at m e nt Pl a nt. T his c a pit al i m pr ov e m e nt pr oj ect is critic al t o r e pl aci n g a gi n g w ell i nfr astr uct ur e, i m pr o vi n g p u m pi n g effici e nc y, a n d e ns uri n g r eli a bl e gr o u n d w at er s u p pl y f or t h e City. T h e pr oj ect is f u n d e d t hr o u g h t h e C alif or ni a D e p art m e nt of W at er R es o urc es’ Ur b a n M ulti B e n efit Dr o u g ht R eli ef Gr a nt.

A f or m al bi d pr oc ess w as c o n d uct e d, i ncl u di n g a m a n d at or y pr e bi d m e eti n g o n M arc h 1 8, 2 0 2 5, a n d a bi d o p e ni n g o n A pril 9, 2 0 2 5.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ S u m m ar y :

O nl y o n e bi d w as r ec ei v e d, s u b mitt e d by W ell I n d ustri es I nc. of C hic o, C A. T h e bi d a m o u nt of $ 6 1 2, 7 3 6. 0 0 w as r evi e w e d a n d d et er mi n e d t o b e c o m pl et e, r es p o nsi v e, a n d r es p o nsi bl e. St aff c o nfir m e d t h e c o ntr act or’s v ali d lic e ns e, r e gistr ati o n wit h t h e D e p art m e nt of I n d ustri al R el ati o ns ( DI R), a n d ex p eri e nc e wit h si mil ar p u blic w ell c o nstr ucti o n pr oj ects.

T h e c o ntr act sc o p e i ncl u d es:

Drilli n g a n d c o nstr ucti o n of t w o 1 6 i nc h st ai nl ess st e el m u nici p al w ells.

I nst all ati o n of c asi n g a n d scr e e n, m ec h a nic al a n d c h e mic al w ell d e v el o p m e nt.

T est p u m pi n g, disi nf ecti o n, vi d e o s urv e ys, a n d sit e r est or ati o n.

T his st aff r e p ort i ncl u d es t h e C o u ncil acti o n of a p pr o vi n g a n a gr e e m e nt wit h W ell I n d ustri es I nc. a n d a ut h orizi n g t h e Cit y M a n a g er t o ex ec ut e t h e c o ntr act a n d ass oci at e d c h a n g e or d ers, as n e e d e d.

C o nstr ucti o n is a ntici p at e d t o b e gi n i n l at e M ay 2 0 2 5 a n d will s p a n a p pr oxi m at el y 6 0 w or ki n g d a ys. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O pti o ns :

1. A d o pt t h e r es ol uti o n a n d a ut h oriz e ex ec uti o n of t h e c o ntr act wit h W ell I n d ustri es I nc.

2. R ej ect t h e bi d a n d r e a dv ertis e t h e pr oj ect. 4 1
Cit y C o u ncil/ S ucc ess or A g e nc y A g e n d a It e m S u m m ary P a g e of

3. Pr ovi d e alt er n ativ e dir ecti o n t o st aff.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ S u bc o m mitt e e R ec o m m e n d ati o n :

Y es
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B u d g et/ Fi n a nci al I m p act :

T h e c o ntr act is f u n d e d by t h e Ur b a n M ulti B e n efit Dr o u g ht R eli ef Gr a nt. T h e pr oj ect’s b as e bi d is $ 6 1 2, 7 3 6. 0 0.

St aff r ec o m m e n ds a 1 0 % c o nti n g e nc y t o a d dr ess u nf or es e e n sit e c o n diti o ns or c h a n g es d uri n g c o nstr ucti o n.

B as e C o ntr act A m o u nt: $ 6 1 2, 7 3 6. 0 0
1 0 % C o nti n g e nc y: $ 6 1, 2 7 3. 6 0
T ot al Pr oj ect A ut h oriz ati o n: $ 6 7 4, 0 0 9. 6 0 T h er e is n o i m p act t o t h e G e n er al F u n d. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Att ac h m e nts :

1. R es ol uti o n

2. C o nstr ucti o n A gr e e m e nt wit h W ell I n d ustri es I nc. 4 2

CI T Y O F CL O V E R D AL E

CI T Y C O U N CIL
R E S OL U TI O N N O. _ _ _ _

A R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E A W A R DI N G A C O N S T R U C TI O N C O N T R A C T T O W ELL I N D U S T RI E S I N C. I N T H E A M O U N T O F $ 6 1 2, 7 3 6. 0 0 F O R T H E R E PL A C E M E N T W ELL S 7 A N D 8 P R OJ E C T A T T H E CL O V E R D AL E W A T E R T R E A T M E N T PL A N T, A P P R O VI N G A 1 0 % C O N S T R U C TI O N C O N TI N G E N C Y, A N D

A U T H O RI ZI N G T H E CI T Y M A N A G E R T O E X E C U T E T H E A G R E E M E N T A N D R EL A T E D D O C U M E N T S W H E R E A S, t h e Cit y of Cl ov er d al e r e q uir es t h e c o nstr ucti o n of t w o r e pl ac e m e nt gr o u n d w at er w ells at t h e Cl o v er d al e W at er Tr e at m e nt Pl a nt, k n o w n as W ells 7 a n d 8, i n or d er t o r est or e c a p acit y, e n h a nc e w at er q u alit y, a n d r e pl ac e a gi n g i nfr astr uct ur e; a n d
W H E R E A S, t h e City iss u e d a p u blic N otic e I nviti n g Bi ds f or t h e c o nstr ucti o n of s ai d w ells, r ec eiv e d a n d o p e n e d bi ds o n A pril 9, 2 0 2 5, a n d d et er mi n e d t h at W ell I n d ustri es I nc. of C hic o, C alif or ni a w as t h e s ol e r es p o nsiv e a n d r es p o nsi bl e bi d d er wit h a bi d a m o u nt of $ 6 1 2, 7 3 6. 0 0; a n d W H E R E A S, t h e pr oj ect is f ull y f u n d e d t hr o u g h t h e C alif or ni a D e p art m e nt of W at er R es o urc es Ur b a n M ulti B e n efit Dr o u g ht R eli ef Gr a nt, a n d a c o nstr ucti o n c o nti n g e ncy of 1 0 % ( $ 6 1, 2 7 3. 6 0) is r ec o m m e n d e d t o a d dr ess u nf or es e e n c o n diti o ns or c h a n g es d uri n g ex ec uti o n; a n d W H E R E A S, W ell I n d ustri es I nc. is pr o p erl y lic e ns e d a n d q u alifi e d t o p erf or m t h e sc o p e of w or k d escri b e d i n t h e bi d d oc u m e nts, a n d st aff r ec o m m e n ds a w ar di n g t h e c o ntr act a n d e nt eri n g i nt o a f or m al c o nstr ucti o n a gr e e m e nt.

N O W, T H E R E F O R E , B E I T R E S OL V E D t h at t h e Cit y C o u ncil of t h e City of Cl o v er d al e h er e by :

1. A w ar ds t h e c o nstr ucti o n c o ntr act f or t h e Cl ov er d al e W at er Tr e at m e nt Pl a nt R e pl ac e m e nt W ells 7 a n d 8 Pr oj ect t o W ell I n d ustri es I nc. i n t h e a m o u nt of $ 6 1 2, 7 3 6. 0 0;

2. A p pr o v es a 1 0 % c o nstr ucti o n c o nti n g e ncy i n t h e a m o u nt of $ 6 1, 2 7 3. 6 0, bri n gi n g t h e t ot al a ut h oriz e d pr oj ect b u d g et t o $ 6 7 4, 0 0 9. 6 0; a n d

3. A ut h oriz es t h e City M a n a g er t o ex ec ut e t h e c o nstr ucti o n a gr e e m e nt wit h W ell I n d ustri es I nc. a n d a ny r el at e d d oc u m e nts, i ncl u di n g c h a n g e or d ers u p t o t h e a p pr ov e d c o nti n g e nc y li mit.

T h e f or e g oi n g R es ol uti o n w as d ul y i ntr o d uc e d a n d a d o pt e d by t h e Cit y C o u ncil of t h e City of Cl ov er d al e at its r e g ul ar m e eti n g h el d o n t h e _ _ _ d a y of _ _ _ _ _ _ _ 2 0 2 5 by t h e f oll o wi n g r oll c all v ot e:

Ay es: ( _) C o u ncil m e m b er Bri g h a m, C o u ncil m e m b er Cr uz, C o u ncil m e m b er T ur n er, N o es: ( _) N o n e
A bs e nt: ( _)
A bst ai n i n g: ( _) N o n e
A P P R O V E D : A T T E S T :
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T o d d L a n ds, M a y or Mi k e M al o n e y , Cit y Cl er k Att ac h m e nts:

Ex hi bit A – Dr aft C o nstr ucti o n A gr e e m e nt wit h W ell I n d ustri es I nc. 4 3 F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 5/ 1 9/ 2 0 2 0

C O N S T R U C TI O N A GR E E M E N T
Bet wee n t he City of Cl over d ale a n d Well I n d ustries I nc.

F or C o nstr ucti o n of Cl o ver dale Water Treat me nt Pla nt Well a n d Stati o n I m pr o ve me nt Pr oject Re place me nt Wells 7 a n d 8
B u d get N u m ber: 6 0 0- 4 0- 8 0 0- 4 9 1 3 0
T HI S A G R E E M E N T (“ A gree me nt”) is e ntere d i nt o a n d effecti ve as of t he T B D da y of Ma y i n t he year 2 0 2 5, b y a n d bet wee n t he Cit y of Cl o ver dale (“ Cit y”) a n d Well I n d ustries I nc. (“ C o ntract or”) (c ollecti vel y, “ Parties”).

Cit y a n d C o ntract or, i n c o nsi derati o n of t he m ut ual c o ve na nts herei nafter set f ort h, agree as f oll o ws:

A R TI C L E 1 W O R K
C o ntract or s hall c o m plete t he w or k as descri be d a n d/ or de picte d i n E x hi bit A (“ W or k”), attac he d heret o a n d i nc or p orate d b y refere nce herei n, u p o n t he ter ms a n d c o n diti o ns set f ort h herei n.

A R TI C L E 2 C O M P L E TI O N O F WO R K
T he W or k s hall be c o m plete d t o t he satisfacti o n of Cit y b y J u ne 3 0 t h
2 0 2 5.

A R TI C L E 3 C ON T R A C T PRI C E /P A Y M E N T
A. Cit y s hall pa y C o ntract or t he a g gre gat e s u m of Si x H u n dre d T wel ve T h o usa n d Se ve n H u n dre d T hirt y Si x D ollars ( $6 1 2, 7 3 6. 0 0 ), f or t he f ull a n d satisfact or y c o m pleti o n of t he W or k i n acc or d a nce wit h t he ter ms a n d c o n diti o ns of t his A gree me nt (“ C o ntract Price”).

B. Pa y me nt sc he d ule:

1. X _ S uc h c o m pe nsati o n s hall be pai d b y Cit y wit hi n t hirt y ( 3 0) da ys f oll o wi n g writte n n otice of Cit y’s acce pta n ce of t h e W or k.

2. S uc h c o m pe nsati o n s hall b y pai d b y Cit y i n acc or da nce wit h t he Pa y me nt Sc he d ule attac h e d her et o as E x hi bit B , a n d i nc or p orate d b y r efere nce herei n.

C. N ot wit hsta n di n g a n y pr o visi o ns herei n, C o ntract or s hall n ot be pai d a n y c o m pe nsati o n u ntil s uc h ti me as C o ntract or has c o m plie d wit h t he Cit y’s B usi ness Lice nse a n d Re g ulati o ns Or di na nce.
4 4
F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 5/ 1 9/ 2 0 2 0 A R TI C L E 4. I N S U R A N C E
C o ntract or s hall pr oc ure a n d mai ntai n f or t he d urati o n of t his A gree me nt i ns ura nce a gai nst clai ms f or i nj uries t o pers o ns or da ma ges t o pr o p ert y w hic h ma y arise fr o m or i n c o n necti o n wit h t he perf or ma n ce of t he w or k here u n der b y t he C o ntr act or, C o ntract or’s a g e nts, re pres e ntati ves a n d e m pl o yees.

A. Mi ni m u m Sc o pe of I ns ur a nce. C o vera ge s h all be at least as br oa d as:

1. I ns ura nce Ser vices Offi ce C o m mercial Ge n er al Lia bilit y c o vera ge ( o cc urre nce f or m C G 0 0 0 1).

2. I ns ura nce Ser vices Office f or m c o veri n g a ut o m o bile Lia bilit y, c o de 1 (a n y a ut o), or c o de 8, 9 if n o o w n e d a ut o.

3. W or kers’ C o m pe nsati o n I ns ura n ce as re q uire d b y t he State of Calif or nia a n d E m pl o yers’ Lia bilit y I ns ura nce. If n o e m pl o yees are utilize d, t he C o ntract or s hall si g n a declarati o n as des cri be d i n Calif or nia Healt h a n d Safet y C o de Secti o n 1 9 8 2 5.

B. Mi ni m u m Li mits of I ns ura nce. C o ntr act or s hall m ai ntai n li mits n o less t ha n:

1. Ge ner al Lia bilit y: $ 5, 0 0 0, 0 0 0 per occ urre n ce f or b o dil y i nj ur y, pers o nal i nj ur y a n d pr o pert y da m a ge. If C o m mercial G e ner al Lia bilit y I ns ura nce or ot h er f or m wit h a ge neral a g gr e gate li mit is use d, eit her t he g e neral a g gre gate li mit s hall a p pl y se parat el y t o t his pr oject/l ocati o n or t he ge ner al a g gre gate li mit s hall be t wice t he re q uire d o cc urre nce li mit.

2. A ut o m o bile Lia bilit y: $ 5, 0 0 0, 0 0 0 per acci de nt f or b o dil y i nj ur y a n d pr o pert y da ma ge.

3. W or kers’ C o m pe nsati o n stat ut or y li mit a n d E m pl o yer’s Lia bilit y: $ 1, 0 0 0, 0 0 0 per acci de nt f or b o dil y i nj ur y or disease.

C. De d ucti bles a n d Self I ns ure d Rete nti o n. A n y de d ucti bles or self i ns ure d r ete nti o ns m ust be decl are d t o a n d a p pr o ve d b y t he Cit y. At t he o pti o n of t he Cit y, eit her: t he i ns urer s hall re d uce or eli mi nate s uc h de d ucti bles or self i ns ure d r ete nti o ns as res pects t he Cit y, its officers, officials, e m pl o yees a n d v ol u nteers, or t he C o ntract or s hall pr o vi de a fi na ncial g uara ntee satisfact or y t o t he Cit y g uara nteei n g pa y me nt of l osses a n d relat e d i n vesti gati o ns, clai m a d mi nistrati o n a n d defe nse e x pe nses.

D. Ot her I ns ura n ce Pr o visi o ns . T he C o m mercial Ge n eral Lia bilit y a n d A ut o m o bile Lia bilit y p olicies are t o c o nt ai n, or be e n d orse d t o c o ntai n, t he f oll o wi n g pr o visi o ns:

1. T he Cit y, its officers, officials, e m pl o yees a n d v ol u nteers are t o be c o v ere d as I ns ure ds as res pects: lia bilit y arisi n g o ut of w or k or o perati o ns as perf or m e d b y or o n be half of t he C o ntract or; or a ut o m o biles o w ne d, lease d, hire d or b orr o we d b y t he C o ntract or.
4 5
F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 5/ 1 9/ 2 0 2 0

2. F or a n y clai ms relate d t o t his pr oject, t he C o ntract or’s i ns ura nce c o vera ge s hall be pri mar y i ns ura nce as res pects t he Cit y, its officers, offi cials, e m pl o yees a n d v ol u nteers. A n y i ns ur a n ce or s elf i ns ur a nce m ai ntai ne d b y t he Cit y, its officers, officials, e m pl o yees or v ol u nteers s hall be i n e xcess of t he C o ntr act or’s i ns ura nce a n d s hall n ot c o ntri b ute wit h it.

3. Eac h i ns ura nce p olic y r e q uire d b y t his cla use s hall be e n d orse d t o state t hat c o vera g e s hall n ot be ca n cele d b y eit her part y, u nl ess t hirt y ( 3 0) da ys pri or writte n n otice b y certifie d mail, r et ur n recei pt re q u este d, h as bee n gi ve n t o t he Cit y.

4. T he W or kers’ C o m pe nsati o n e n d orse me nt s hall c o ntai n a Wai ver of S u br o gati o n a gai nst t he Cit y. T he C o ntract or s hall pr o vi d e t o t he Cit y a n e n d orse m e nt fr o m t he W or ker’s C o m pe nsati o n i ns urer, if a n y, a greei n g t o wai ve all ri g hts of s u br o gati o n a gai nst t he Cit y f or i nj uries t o e m pl o yees of t he I ns ure d res ulti n g fr o m w or k f or t he Cit y or use of t he Cit y’s pre mises or facilities.

5. If a n y E xcess or U m br ella Lia bilit y p olicies are us e d t o meet t he li mits of lia bilit y re q uire d b y t his a gr ee me nt, t he n sai d p olicies s hall be “f oll o wi n g f or m” of t he u n derl yi n g p olic y c o ver a ge, ter ms, c o n diti o ns, a n d pr o visi o ns a n d s hall meet all of t he i ns ura nce re q uir e me nts state d i n t his d oc u me nt, i ncl u di n g t he a d diti o nal i ns ure d a n d pri mar y i ns ura nce re q uir e me nts state d t herei n. N o i ns ura n ce p olicies mai ntai ne d b y t he A d diti o nal I ns ure ds, w h et her pri mar y or e xcess, a n d w hi c h als o a p pl y t o a l oss c o vere d h ere u n der, s hall be calle d u p o n t o c o ntri b ute t o a l oss u ntil t he C o ntract or’s pri mar y a n d e xcess lia bilit y p olicies are e x h a uste d.

E. Acce pt a bilit y of I ns urers. I ns ur a nce is t o be place d wit h i ns urers wit h a c urre nt A. M. Best’s rati n g of n o less t ha n A: VII, u nless ot her wise acce pta ble t o t he Cit y.

F. Verificati o n of C o vera ge . C o ntract or s hall f ur nis h t he Cit y wit h ori gi nal certificates a n d a me n dat or y e n d ors e me nts effecti ve c o v er a ge re q uire d b y t his cla use. T he e n d orse me nts s h o ul d be o n f or ms pr o vi de d b y t he Cit y or o n ot her t ha n t he Cit y’s f or ms pr o vi de d t h ose e n d orse me nts c o nf or m t o t he Cit y’s re q uire me nts. All certificates a n d e n d orse me nts are t o be recei ve d a n d a p pr o ve d b y t he Cit y bef ore w or k c o m me nces. T he Cit y res er ves t he ri g ht t o re q uire c o m plete, certifie d c o pies of all r e q uire d i ns ura nce p olicies, i ncl u di n g e n d orse me nts affecti n g t he c o ver a ge re q uire d b y t hese s pecifi cati o ns at a n y ti me.

G. S u bc o ntract ors . C o ntr act or s hall i ncl u d e all s u b c o ntract ors as i ns ur e ds u n d er its p olicies or s hall f ur nis h se p arate certificates a n d e n d ors e me nts f or eac h S u bc o ntract or. All c o vera ges f or S u bc o ntract ors s hall be s u bject t o all of t he r e q uire me nts state d herei n.

A R TI C L E 5. B O N D S/ C O N T R A C T O R’ S G U A R A N T E E A. A la b or a n d m aterials ( pa y me nt) b o n d is _ X _ re q uire d / _ _ n ot re q uire d f or t his A gree me nt. If re q uir e d f or t his A gree me nt, bef or e be gi n ni n g t he W or k, C o ntract or s h all pr o vi de a la b or a n d materials b o n d i n t he a m o u nt of o ne h u n dr e d per ce nt ( 1 0 0 %) of t he C o ntract Price, a n d w hic h c o nf or ms wit h t he r e q uire me nts of Ci vil C o de secti o n 3 2 4 8, as ma y be a me n d e d fr o m ti me t o ti me.
4 6
F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 5/ 1 9/ 2 0 2 0 B. A perf or m a nce b o n d is re q uire d / _ n ot re q uire d f or t his A gree me nt. If r e q uire d f or t his A gree me nt, bef ore b e gi n ni n g t he W or k, C o ntract or s hall pr o vi de a perf or ma n ce b o n d i n t he a m o u nt of o ne h u n dre d per ce nt ( 1 0 0 %) of t he C o ntract Price t o g uara ntee fait hf ul perf or ma nce of t he W or k.

C. C o ntract or s hall g uara ntee t he W or k t o be free of defects i n material a n d w or k ma ns hi p f or a peri o d of o ne ( 1) year f oll o wi n g t he Cit y’s acce pta n ce of t he W or k (“ C o ntract or’s G uara ntee”). As part of C o ntract or’s G uar a ntee, C o ntract or a grees t o ma ke, at C o ntract or’s o w n e x pe nse, a n y re p airs or re place me nts ma de n ecessar y b y d efects i n material or w or k ma ns hi p w hic h bec o me e vi de nt wit hi n t he o ne year g u ara nt ee peri o d. T h e C o ntract or’s G u ara ntee is eff ecti ve re gar dless of w het her or n ot a mai nte na nce b o n d is re q uire d b y t he Cit y f or t his A gree me nt.

D. A mai nte na nce b o n d is re q uire d / _ n ot re q uire d f or t his A gree me nt. If re q uir e d f or t his A gree me nt, pri or t o acce pta nce of t he W or k, C o ntract or s hall pr o vi de a mai nte na nce b o n d i n t he a m o u nt of te n perce nt ( 1 0 %) of t he C o ntract Price as a sec urit y f or t he C o ntract or’s G uara ntee. T he mai nte n a nce b o n d s hall re mai n i n f orce f or o ne ( 1) year f oll o wi n g t he Cit y’s acce pta nce of t he W or k.

E. A n y a n d all b o n ds re q uir e d f or t his A gree me nt s h all be i n a f or m acce pta ble t o t he Cit y Att or ne y. A n y s uc h b o n d m ust be iss ue d b y a c or p orate s uret y w hic h is a n a d mitte d s uret y i ns urer i n t h e State of Calif or nia. A n y b o n d si g ne d b y a n a g e nt m ust be acc o m pa nie d b y a certifie d c o p y of s uc h a ge nt’s a ut h orit y t o act. If t he s uret y o n a n y b o n d pr o vi de d b y C o ntract or is declare d a ba n kr u pt or bec o mes i ns ol ve nt or its ri g ht t o d o b usi ness is ter mi nate d i n a n y st ate w here a n y part of t he W or k is l ocate d, C o ntract or s hall, wit hi n se ve n ( 7) da ys t her eafter, s u bstit ute a n ot her b o n d a n d s ur et y i n acc or d a nce wit h t h e re q uire m e nts set f ort h herei n.

A R TI C L E 6. C O N T R A C T D O C U M E N T S
T he c o ntract d oc u me nts w hic h c o m prise t he e ntir e a gree me nt bet wee n Cit y a n d C o ntract or c o nsist of t his A gree me nt a n d e x hi bits t heret o a n d t he f oll o wi n g (“ C o ntract D oc u m e nts”):

Cit y -a p pr o ve d dra wi n gs a n d s pecificati o ns f or t he W or k; A n y writte n a me n d me nt or c ha n ge or der a p pr o v e d b y t he Cit y after t he eff ecti ve date of t his A gree me nt;
A n y b o n ds re q uire d p urs ua nt t o Article 5 of t his A gree me nt; Ot her: .

T he C o ntract D oc u me nts ma y o nl y be a me n de d b y pri or writte n a ut h orizati o n of t he Cit y Ma na ger or his/ her desi g nee.
4 7
F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 5/ 1 9/ 2 0 2 0 A R TI C L E 7. P R E V AI LI N G W A G E S
A. If re q uire d u n der La b or C o de Secti o n 1 7 2 0 a n d ot her a p plica ble fe d eral, state, or l ocal la w, p urs ua nt t o Calif or nia La b or C o de Secti o n 1 7 7 1, C o ntract or a n d a n y s u bc o ntract or s hall pa y all w or kers e m pl o ye d i n e xec uti o n of t he W or k i n acc or da n ce wit h t he ge neral rate of per di e m wa ges s p ecifie d f or eac h craft, classifi cati o n, or t y pe of w or k er nee de d t o e xec ute t he W or k. C o pies of t he pre vaili n g rates of per die m wa ges are o n file at t he Rec or di n g Secretar y’s offi ce, a n d s h all be ma de a v aila ble t o a n y i ntereste d part y o n re q uest.

B. C o ntract or is re q uir e d t o pa y all a p plica ble p e n alties a n d bac k wa ges i n t he e ve nt of vi olati o n of pre vaili n g wa ge la w, a n d C o ntract or a n d a n y s u bc o ntract or s hall f ull y c o m pl y wit h Calif or nia La b or C o de Secti o n 1 7 7 5, w hic h is i nc or p orate d b y t his ref er e nce as t h o u g h f ull y set f ort h herei n.

C. C o ntract or a n d a n y s u bc o ntract or s hall mai ntai n a n d ma ke a vaila ble f or i ns pecti o n pa yr oll rec or ds as r e q uire d b y C alif or nia La b or C o de Secti o n 1 7 7 6, w hic h is i nc or p orate d b y t his refere nce as t h o u g h f ull y set f ort h herei n. C o ntract or is res p o nsi ble f or e ns uri n g c o m plia nce wit h t his secti o n.

D. C o ntract or a n d a n y s u bc o ntract or s hall f ull y c o m pl y wit h Calif or nia La b or C o de Secti o n 1 7 7 7. 5, c o ncer ni n g a p pre ntices, w hic h is i nc or p orate d b y t his refere nce as t h o u g h f ull y set f ort h herei n. C o ntract or is res p o nsi ble f or e ns uri n g c o m plia nce wit h t his secti o n.

E. I n acc or d a nce wit h Calif or nia La b or C o de Secti o n 1 8 1 0, ei g ht ( 8) h o urs of la b or i n perf or ma n ce of t he W or k s hall c o nstit ute a le gal da y’s w or k u n der t his A gree me nt.

C o ntract or a n d a n y s u bc o ntract or s hall pa y w or k ers o verti me pa y as re q uire d b y Calif or nia La b or C o de Secti o n 1 8 1 5. C o ntract or a n d a n y s u bc o ntract or s hall, as a pe nalt y t o t he Cit y, f orfeit t we nt y fi ve d ollars ( $ 2 5) f or eac h w or k er e m pl o ye d i n t he e xec uti o n of t he c o ntract b y t he res pecti ve c o ntract or or s u bc o ntract or f or eac h cale n dar d a y d uri n g w hic h t he w or ker is re q uire d or per mitte d t o w or k m ore t ha n 8 h o urs i n a n y o ne cale n dar da y a n d 4 0 h o urs i n a n y o ne cal e n dar wee k i n vi olati o n s o t he pr o visi o ns of Article 3 of C ha pter 1 of Part 7, Di visi o n 2 of t he Calif or nia La b or C o de, w hic h is i nc or p orate d b y t his ref ere nce as t h o u g h f ull y set f ort h herei n.

A R TI C L E 8. I N D E M NI FI C A TI O N
C o ntract or s hall i n de m nif y, def e n d wit h c o u ns el acce pta bl e t o Cit y, a n d h ol d har mless t o t he f ull e xte nt per mitte d b y la w, Cit y a n d its officers, officials, e m pl o yees, a ge nts a n d v ol u nteers fr o m a n d a gai nst a n y a n d all lia bilit y, l oss, da ma ge, clai ms, e x pe nses a n d c osts (i ncl u di n g, wit h o ut li mitati o n, att or ne y fees a n d c osts a n d fees of liti gati o n) (c ollecti vel y, “ Lia bilit y”) of e ver y n at ure arisi n g o ut of or i n c o n necti o n wit h C o ntract or’s perf or ma n ce of t he W or k or its fail ure t o c o m pl y wit h a n y of its o bli gati o ns c o ntai ne d i n t his A gree me nt, e xce pt s uc h Lia bilit y ca use d b y t he s ole ne gli ge nce or willf ul misc o n d uct of t he Cit y. 4 8
F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 5/ 1 9/ 2 0 2 0 A R TI C L E 9. DI S C L AI M E R C O N C E R NI N G L A B O R C O D E S E C TI O N 6 4 0 0 C o ntract or u n dersta n ds a n d a grees t hat wit h res pect t o perf or ma n ce of t he W or k, a n d n ot wit hsta n di n g a n y pr o visi o n i n t his A gree me nt t o t he c o ntrar y, C o ntract or, a n d/ or its pri vities, i ncl u di n g, wit h o ut li mitati o n, s u bc o ntract ors, s u p pliers a n d ot her e n g a ge d b y C o ntract or i n t h e perf or ma n ce of t he W or k s hall be “e m pl o yers” f or p ur p oses of Calif or nia La b or C o de Secti o n 6 4 0 0 a n d r elate d pr o visi o ns of la w, a n d t hat neit her Cit y n or its offici als, officers, e m pl o yees, a ge nts, v ol u nteers or c o ns ulta nts s hall be “e m pl o yers” p urs ua nt t o Calif or nia La b or C o de Secti o n 6 4 0 0.

A R TI C L E 1 0. T E R MI N A TI O N
N ot wit hsta n di n g a n y ot her pr o visi o n set f ort h herei n, Cit y ma y ter mi nate or s us pe n d t his A gree me nt i m me diat el y f or ca use. Ca use f or i m me diate ter mi nati o n or s us pe nsi o n s hall i ncl u de, b ut n ot be li mite d t o, a n y breac h of t his A gree me nt b y C o ntract or, i ncl u di n g, wit h o ut li mitati o n, a breac h of a n y of C o ntract or’s c o v e na nts, r e pr ese ntati o ns or g uar a ntees pr o vi de d her ei n. U p o n recei pt of n otice of ter mi nati o n or s us pe nsi o n, C o ntract or s hall i m me diatel y st o p all w or k i n pr o gress u n d er t his A gr ee me nt. Wit h o ut li miti n g t he ge n eralit y of t he f ore g oi n g, Cit y ma y ter mi nate t his A gree m e nt if C o ntract or fails t o perf or m t he W or k wit hi n t he ti me s pecifie d i n Article 2, or a n y writte n e xte nsi o n t here of. If Cit y ter mi nates t his A gr ee me nt f or ca use, Cit y ma y u n derta ke t o ha v e t he W or k c o m plete d b y its o w n w or kf or ce or b y s u bstit uti o n of c o ntract or, a n d C o ntract or s hall be lia ble t o Cit y f or a n y e xcess c ost i nc urre d b y Cit y as a res ult. I n t he e v e nt of s uc h ter mi nati o n, C o ntract or s hall be e ntitle d t o pa y me nt f or all W or k perf or me d t o date of ter mi nati o n t o t he e xte nt s uc h ser vices wer e act u all y perf or me d i n acc or da nce wit h t his A gree me nt.

U p o n ter mi nati o n, a n y a n d all of Cit y’s d o c u me nts or materi als pr o vi de d t o C o ntract or a n d a n y a n d all of C o ntract or’s d o c u me nts a n d materi als pr e pare d f or or r elati n g t o t his A gree me nt s hall be deli vere d t o t he Cit y as s o o n as p ossi ble, b ut n ot later t ha n te n ( 1 0) d a ys after t he cessati o n of t he W or k.

A R TI C L E 1 1. C O N T R A C T O R C L AI M S
C o ntract or clai ms s hall c o m pl y wit h E x hi bit C , Dis p ute Res ol uti o n.

A R TI C L E 1 2. I N D E P E N D E N T C O N T R A C T O R It is u n derst o o d a n d a gr ee d t hat i n t he perf or ma n ce of t his A gree me nt, C o ntract or (i ncl u di n g its e m pl o yees a n d a g e nts) is acti n g i n t he ca pacit y of a n i n de pe n de nt c o ntr act or, a n d n ot as a n a g e nt or e m pl o yee of t he Cit y. C o ntract or h as f ull c o ntr ol o ver t h e mea ns a n d met h o ds of perf or mi n g sai d ser vices a n d is s olel y res p o nsi ble f or its acts a n d o missi o ns, i ncl u di n g t he acts a n d o missi o ns of its e m pl o yees a n d a ge nts.

A R TI C L E 1 3. LI C E N S E S/ P E R MI T S
C o ntract or re pr ese nts t hat C o ntract or has all lice nses, per mits, or q ualificati o ns of w hats oe ver i n nat ure, w hic h ar e le gall y re q uire d f or C o ntract or t o perf or m t he W or k. C o ntract or s hall, at C o ntract or’s s ole c ost a n d e x pe nse, kee p i n effect at all ti mes d uri n g t he ter m of t his A gree me nt, a n y s uc h lice nses, p er mits or q ualificati o ns. C o ntr act or is re q uire d t o p ossess a c urre nt lice nse.
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F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 5/ 1 9/ 2 0 2 0 A R TI C L E 1 4. I N S P E C TI O N
All W or k d o ne a n d mat erials f ur nis he d, if a n y, s hall be s u bject t o i ns pecti o n a n d a p pr o val b y t he Cit y.

A R TI C L E 1 5. S U B C O N T R A C T O R S
C o ntract or m ust o btai n t he Cit y’s pri or writte n c o nse nt f or s u bc o ntracti n g a n y W or k p urs ua nt t o t his A gree me nt, i ncl u di n g safet y or ders u n der Title 8 of Calif or nia C o de of Re g ulati o ns. A n y s uc h s u bc o ntract or s h all c o m pl y, t o t he e xte nt a p pli ca ble, wit h t he t er ms a n d c o n diti o ns of t his A gree me nt. A n y a gree m e nt bet wee n C o ntract or a n d a s u bc o ntract or p urs u a nt t o t his A gree me nt s hall pr o vi de t hat t he s u bc o ntract or pr o c ure a n d mai ntai n i ns ura nce c o ver a ge as re q uir e d herei n a n d w hic h s hall na me Cit y as a n a d diti o nal i ns ure d.

A R TI C L E 1 6. C O M P LI A N C E WI T H L A W S/ N O N DI S C RI MI N A TI O N C o ntract or s hall c o m pl y wit h all a p plica ble l ocal, state a n d fe d eral la ws, re g ulati o ns a n d or di na nces i n t he p erf or m a nce of t his A gree me nt. C o ntract or s hall n ot discri mi nate i n t he pr o visi o n of ser vice or i n t he e m pl o y me nt of pers o ns e n ga ge d i n t he perf or ma nce of t his A gree me nt o n acc o u nt of r ace, c ol or, nati o nal ori gi n, a ncestr y, r eli gi o n, ge n der, marital stat us, se x ual orie ntati o n, a ge, p h ysical or me ntal disa bilit y i n vi olati o n of a n y a p plica ble l ocal, state or fe deral la ws or re g ulati o ns.

A R TI C L E 1 7. N O TI C E S
All n otices re q uire d or p er mitte d b y t his A gree m e nt, i ncl u di n g n otice of c ha n ge of a d dress, s h all be i n writi n g a n d gi ve n b y pers o nal deli ver y or s e nt p osta ge pr e pai d a n d a d dresse d t o t he p arties i nte n de d t o be n otifie d, as set f ort h her ei n. N otice s hall be dee me d gi ve n as of t he date of deli ver y i n pers o n or as of t he d at e de p osite d i n a n y p ost office or p ost office b o x r e g ularl y mai ntai ne d b y t he U nite d States P ostal Ser vice, u nless ot her wise state d herei n. N otice s hall be gi ve n as f oll o ws:

Cit y: Att n: Ke vi n T h o m ps o n
Cit y of Cl o ver dale
1 2 4 N. Cl o ver dale Bl v d.

Cl o ver dale, Calif or nia 9 5 4 2 5
Tele p h o ne: ( 7 0 7) 8 9 4- 2 5 2 1
C o ntract or: Na me: R o nal d Stil well
B usi ness Na me: Well I n d ustries I nc.

A d dress: 3 2 8 2 H W Y 3 2
Cit y, State, Zi p: C hic o C A, 9 5 9 7 3
P h o ne: 1-( 5 3 0) 8 9 1- 5 5 5 4
E mail: J usti n @ welli n d ustriesi nc.c o m
5 0
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T his A gree me nt s hall be c o nstr ue d a n d its perf or ma nce e nf orce d u n der C alif or nia la w. V e n ue s hall be i n t he S u peri or C o urt of t he State of Calif or nia i n t he C o u nt y of S o n o ma.

A R TI C L E 1 9. N O N W AI V E R
T he Cit y’s fail ure t o e nf orce a n y pr o visi o n of t his A gree m e nt or t he wai v er of a n y pr o visi o n i n a partic ular i nsta nce s hall n ot be c o nstr ue d as a ge neral wai ver of a n y part of s uc h pr o visi o n. T h e pr o visi o n s hall re mai n i n f ull f orce a n d effect.

A R TI C L E 2 0. T HI R D P A R T Y B E N E FI CI A RI E S T he Parties d o n ot i nte n d, b y a n y pr o visi o n of t his A gree me nt, t o creat e i n a n y t hir d part y a n y be nefit or ri g ht o w e d b y o ne part y, u n der t he ter ms a n d c o n diti o ns of t his A gree me nt, t o t he ot h er part y.

A R TI C L E 2 1. A S SI G N M E N T
N o assi g n me nt i n tra nsfer i n w h ole or i n part y of t his A gree me nt s hall be m a de wit h o ut t he pri or writte n c o nse nt of Cit y.

A R TI C L E 2 2. S E V E R A BI LI T Y
If a n y ter m or p orti o n of t his A gree me nt is h el d t o be i n vali d, ille gal, or ot h er wise u n e nf or cea bl e b y a c o urt of c o m pete nt j uris dicti o n, t he re m ai ni n g pr o visi o ns of t his A gree me nt s hall c o nti n ue i n f ull f orce a n d effect.

A R TI C L E 2 3. H E A DI N G S
T he hea di n gs of t he secti o ns a n d e x hi bits of t his A gree me nt ar e i nserte d f or c o n ve nie n ce o nl y.

T he y d o n ot c o nstit ute part of t his A gree me nt a n d are n ot t o be use d i n its c o nstr ucti o n.

A R TI C L E 2 4. N O O R A L M O DI FI C A TI O N
T here s hall be n o c ha n g e w hats o e ver i n t he W or k wit h o ut a n e xec ut e d c ha n ge or der or writte n a me n d me nt t o t his A gree me nt a ut h orize d b y t he Cit y. Cit y s hall n ot be lia ble f or t he c ost of a n y e xtra w or k, a n y c ha n ges t o t he ti me, or a n y s u bstit uti o ns, c ha n ges, a d diti o ns, o missi o ns, or de viati o ns fr o m t he W or k u nless t he Cit y has a ut h orize d t he sa me a n d t he c ost t her e of h as bee n a p pr o ve d i n writi n g b y a n e xec ute d c ha n g e or der or writte n a me n d me nt t o t his A gree me nt. 5 1
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F O R CI T Y O F C L O V E R D A L E F O R C O N T R A C T O R B y
Ke vi n T h o m ps o n Na me: R o nal d Stil well
Cit y Ma na ger Title: Pres i de nt
A T T E S T :

Mi ke Mal o ne y
Cit y Cler k
A P P R O V E D A S T O F O R M:

Ale x M o g, Cit y Att or ne y
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E X HI BI T A

S C O P E O F S E R VI C E S A N D S C H E D U L E
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E X HI BI T B

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E X HI BI T C

DI S P U T E R E S O L U TI O N
A R TI C L E 1 ― A P P LI C A B L E S T A T U T E S

1. 0 1 Refere nce P u blic C o ntract C o de secti o n 9 2 0 4( b) setti n g f ort h pr oce d ures f or t hat a p pl y t o all clai ms b y c o ntract ors i n c o n necti o n wit h p u blic w or ks. Refere nce P u blic C o ntract C o de secti o n 9 2 0 4(f)( 2) pr o vi di n g t hat a p u blic e ntit y ma y prescri be a d diti o nal reas o na ble a n d e q uita ble ter ms re gar di n g acti o ns or pr oce d ures t o be ta ke n b y t he parties.

1. 0 2 Refere nce Calif or nia G o ver n me nt C o de Secti o n 9 3 0. 2 w hic h pr o vi des: “ T he g o ver ni n g b o d y of a l ocal p u blic e ntit y ma y i ncl u de i n a n y writte n a gree me nt t o w hic h t he e ntit y, its g o ver ni n g b o d y, or a n y b oar d or e m pl o yee t here of i n a n official ca pacit y is a part y, pr o visi o ns g o ver ni n g t he prese ntati o n, b y or o n be half of a n y part y t heret o, of a n y or all clai ms arisi n g o ut of or relate d t o t he a gree me nt a n d t he c o nsi derati o n a n d pa y me nt of s uc h clai ms.” A R TI C L E 2 ― I N T E R P R E T A TI O N A N D E F F E C T

2. 0 1 T he pr oce d ures pr o vi de d i n t his e x hi bit are ma n dat or y. C o ntract or m ust c o m pl y wit h t hese pr oce d ures pri or t o fili n g a G o ver n me nt C o de Clai m wit h t he Cit y f or m prescri be d b y G o ver n me nt C o de secti o n 9 1 0. A fail ure or ref usal b y C o ntract or p urs ue dili ge ntl y a n d e x ha ust, as t o a n y Dis p ute d W or k or Clai m, t he re q uire d a d mi nistrati ve pr oce d ures set f ort h i n t his e x hi bit, s hall o perate as a wai ver of t he Dis p ute d W or k a n d Clai m a n d a bar t o f urt her j u dicial pr ocess.

2. 0 2 T his e x hi bit s hall n ot be i nter prete d t o s u perse de or li mit pr oce d ures wit hi n t he C o ntract D oc u me nts f or a d mi nistrati o n of t he W or k, i ncl u di n g b ut n ot li mite d t o, pr oce d ures re gar di n g c ha n ges t o t he C o ntract D oc u me nts, c ha n ges fr o m c o n diti o ns i n dicate d i n t he C o ntract D oc u me nts, c ha n ges i n t he C o ntract Ti mes, Li q ui date d Da ma ges, differi n g site c o n diti o ns a n d utilit y c o nflicts, testi n g a n d i ns pecti o ns, q ualit y c o ntr ol c o m pleti o n a n d cl ose o ut of t he C o ntract. C o ntract or m ust c o m plete all s uc h c o ntract pr oce d ures.

2. 0 3 N ot wit hsta n di n g t he pe n de nc y of c o ntract a d mi nistrati o n pr oce d ures or dis p utes pr oce d ures set f ort h herei n, C o ntract or at all ti me s hall pr osec ute t he W or k i n acc or da nce wit h t he C o ntract D oc u me nts,a n d f or dis p ute d W or k, i n acc or da nce wit h t he C o ntract D oc u me nts as deter mi ne d a n d directe d b y Cit y.

2. 0 4 It is t he i nte nti o n of t his e x hi bit t hat dis p utes, pr otests, clai ms a n d disa gree me nts h o we ver de n o mi nate d, bet wee n t he parties arisi n g u n der a n d b y virt ue of t he C o ntract, be br o u g ht t o t he atte nti o n of Cit y at t he earliest p ossi ble ti me i n or der t hat t he matters ma y be res ol ve d b y ne g otiati o n, if p ossi ble, or ot her a p pr o priate acti o n pr o m ptl y ta ke n.

A R TI C L E 3 ― D E FI NI TI O N S

3. 0 1 F or p ur p oses of t his e x hi bit, t he f oll o wi n g Defi niti o ns s hall a p pl y:
. A “ Dis p ute d W or k” - W or k t hat C o ntract or c o nte n ds i s o utsi de t he sc o pe of t he C o ntract D oc u me nts or i n vi olati o n of t he ter ms of t he C o ntract D oc u me nts, res ulti n g fr o m a n y decisi o n, deter mi nati o n, or der, directi o n, i nstr ucti o n, n otice, acti o n, or o missi o n of Cit y bei n g ot her wise i nc orrect or i m pr o per. Dis p ute d W or k i ncl u des a n y clai ms or p ote ntial clai ms re gar di n g l oss of pr o d ucti vit y, dela ys, i m pacts, arisi n g or occ urri n g d uri n g t he W or k, t hat C o ntract or ma y assert res ulte d fr o m acts or o missi o ns of Cit y t hat were o utsi de t he re q uire me nts of t he C o ntract D oc u me nts. . B “ G o o d Fait h Ne g otiati o ns” mea ns t he s uccessi ve, tiere d ne g otiati o ns of Dis p ute d W or k, eac h wit h i ncreasi n g le vels of d oc u me ntati o n a n d s u bsta ntiati o n, starti n g at t he Pr oject le vel a n d escalati n g t o t he A ut h orize d Re prese ntati ve le vel, t he n t he E xec uti ve l e vel, pri or t o C o ntract or fili n g a Fi nal Clai m. 8 0
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F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 1 0 0 9 2 0 1 8 . C “ Clai m” or “stat ut or y clai m” is defi ne d i n P u blic C o ntract C o de secti o n 9 1 0 4, a n d mea ns “a se parate de ma n d b y t he c o ntract or se nt b y re gistere d mail or certifie d mail wit h ret ur n recei pt re q ueste d, f or o ne or m ore of t he f oll o wi n g:
. 1 A ti me e xte nsi o n, i ncl u di n g, wit h o ut li mitati o n, f or relief fr o m da ma ges or pe nalties f or dela y assesse d b y a p u blic e ntit y u n der a p u blic w or ks c o ntract. . 2 Pa y me nt b y t he p u blic e ntit y of m o ne y or da ma ges arisi n g fr o m w or k d o ne b y, or o n be half of, t he c o ntract or p urs ua nt t o t he c o ntract f or a p u blic w or k a n d pa y me nt f or w hic h is n ot ot her wise e x pressl y pr o vi de d or t o w hic h t he clai ma nt is n ot ot her wise e ntitle d. . 3 Pa y me nt of a n a m o u nt t hat is dis p ute d b y t he p u blic e ntit y.” . D Fi nal Clai m mea ns t he certifie d Fi nal Clai m pre pare d a n d s u b mitte d b y C o ntract or if G o o d Fait h Ne g otiati o ns fail t o res ult i n settle me nt of t he clai m.

A R TI C L E 4 ― R E Q UI R E M E N T S O F G O O D F AI T H N E G O TI A TI O N S

4. 0 1 I ntr o d ucti o n
. A At a n y ti me d uri n g t he G o o d Fait h Ne g otiati o ns defi ne d i n Article 3, C o ntract or ma y ser ve a stat ut or y clai m p urs ua nt t o P u blic C o ntract C o de secti o n 9 2 0 4. U p o n recei pt of a clai m p urs ua nt t o t hat secti o n, t he Cit y will c o n d uct a reas o na ble re vie w of t he clai m a n d, wit hi n a peri o d n ot t o e xcee d 4 5 da ys, s hall pr o vi de C o ntract or a writte n state me nt i de ntif yi n g w hat p orti o n of t he clai m is dis p ute d a n d w hat p orti o n is u n dis p ute d. U p o n recei pt of a clai m, Cit y a n d C o ntract or ma y, b y m ut ual a gree me nt, e xte n d t he ti me peri o d pr o vi de d i n t his s u b di visi o n. C o ntract or s hall f ur nis h reas o na ble d oc u me ntati o n t o s u p p ort t he clai m.
. B N ot wit hsta n di n g t he ser vice of a stat ut or y clai m, C o ntract or m ust c o m pl y wit h t he G o o d Fait h Ne g otiati o ns pr oce d ures set f ort h i n t his Article 4. Fail ure t o s o c o m pl y s hall o perate as a wai ver of C o ntract or’s clai ms .

4. 0 2 N otific ati o n of Dis p ute d W o r k Re q uire d. . A C o ntract or s hall pr o m ptl y, a n d bef ore c o m me nci n g Dis p ute d W or k, n otif y Cit y’s A ut h orize d Re prese ntati ve i n writi n g bef ore pr ocee di n g wit h s uc h W or k. C o ntract or’s writte n n otificati o n s hall state t he o bjecti o n a n d t he basis of t he o bjecti o n (“ Dis p ute d W or k”). . B If C o ntract or pr ocee ds wit h t he Dis p ute d W or k wit h o ut c o m pl yi n g wit h t he writte n n otice re q uire me nt, C o ntract or will be dee me d t o ha ve asse nte d t hat t he W or k is wit hi n t he C o ntract’s re q uire me nts, a n d s hall wai ve its ri g hts t o f urt her ri g ht t o a pr otest or Clai m. . C C o ntract or s hall pr o vi de writte n n otice of Dis p ute d W or k c o nc urre ntl y wit h C o ntract or’s i nc urri n g a n y c osts it ma y clai m are t he res p o nsi bilit y of Cit y.

4. 0 3 C o nte m p or a ne o us Rec or ds
. A Be gi n ni n g wit h t he first da y o n w hic h a n y Dis p ute d W or k is perf or me d, a n d eac h f oll o wi n g Da y, C o ntract or s hall mai ntai n detaile d h o url y rec or ds of la b or, c o nstr ucti o n e q ui p me nt, a n d ser vices, a n d ite mize d rec or ds of materials a n d e q ui p me nt use d eac h Da y i n t he perf or ma nce of t he Dis p ute d W or k.

S uc h rec or ds m ust be of a f or m acce pta ble t o Cit y, s hall be si g ne d b y C o ntract or, c o pies pr o vi de d t o Cit y dail y, a n d are s u bject t o verificati o n b y Cit y.

4. 0 4 I niti al S u bst a nti ati o n ( wit hi n te n ( 1 0) D a ys after C o ntr act or’s first k n o wle d ge of t he Dis p ute d W or k.)
. A Wit hi n te n ( 1 0) Da ys after C o ntract or’s first k n o wle d ge of t he Dis p ute d W or k, C o ntract or s hall pr o vi de Cit y wit h a writte n state me nt of dis p ute (“ Dis p ute”) t hat i ncl u des a preli mi nar y c ost pr o p osal f or t he Dis p ute d W or k stati n g clearl y a n d i n detail its o bjecti o n a n d reas o ns f or c o nte n di n g t he Dis p ute d W or k is o utsi de or i n breac h of t he re q uire me nts of C o ntract D oc u me nts. T he preli mi nar y c ost pr o p osal m ust pr o vi de a g o o d fait h preli mi nar y esti mate of t he la b or ( w or kers, cre ws), e q ui p me nt a n d/ or materials i n v ol ve d, a n d a c orres p o n di n g g o o d fait h preli mi nar y esti mate of c ost. It is t heres p o nsi bilit y 8 1
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F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 1 0 0 9 2 0 1 8 of C o ntract or t o s u bsta ntiate t hat t he Dis p ute d W or k is i n fact a c ha n ge fr o m t he base sc o pe of W or k. . B T he writte n Dis p ute m ust i de ntif y t he s u bc o ntract ors, ve n d ors, s u p pliers affecte d, if a n y, s ufficie nt f or Cit y t o visit t he Site t o i ns pect t he w or k a n d/ or c o n d uct a tele p h o nic i nter vie w of t he pers o ns i n v ol ve d, a n d/ or t o p h ot o gra p h t he w or k i n q uesti o n. C o ntract or s hall pr o vi de b y e mail di gital p h ot o gra p hs of t he Dis p ute d W or k a n d pr o vi de Cit y wit h c o ntact i nf or mati o n f or all i n v ol ve d s u bc o ntract ors a n d/ or s u p pliers of a n y tier t o facilitate pr o m pt “i n pers o n” re vie w at t he ne xt j o b site meeti n g.

4. 0 5 First Ne g oti ati o n: At Pr oject Le vel. ( N o l ater t h a n t we nt y o ne ( 2 1) D a ys after C o ntr act or’s first k n o wle d ge of t he Dis p ute).
. A T he writte n n otice a n d preli mi nar y c ost pr o p osal f or Dis p ute d W or k m ust be place d, b y C o ntract or, as eit her a s pecific disc ussi o n ite m o n t he A ge n da f or t he ne xt wee kl y meeti n g, or t o occ ur i m me diatel y bef ore or f oll o wi n g t he wee kl y meeti n g. B ot h Cit y a n d C o ntract or s hall t he n ma ke a g o o d fait h eff ort t o re vie w t he Dis p ute d W or k. It is e x pecte d t hat disc ussi o ns will occ ur n o later t ha n t we nt y o ne ( 2 1) Da ys after C o ntract or’s first k n o wle d ge of t he Dis p ute.

4. 0 6 U p d ate d Dis p ute S u bst a nti ati o n ( n o l ater t h a n t hirt y ( 3 0) d a ys of C o ntr act or’s first k n o wle d ge of Dis p ute d W or k).
. A I n t he e ve nt ne g otiati o ns at t he ne xt j o b site meeti n g d o n ot res ult i n res ol uti o n of t he Dis p ute, a n d i n a n y e ve nt n o later t ha n t hirt y ( 3 0) da ys of C o ntract or’s first k n o wle d ge of Dis p ute d W or k, C o ntract or m ust u p date its Dis p ute (“ U p date d Dis p ute”) t o meet t he f oll o wi n g re q uire me nts. . B C o ntract or s hall s u b mit t he U p date d Dis p ute d oc u me ntati o n i n t he f oll o wi n g f or mat:
. 1 I ntr o d ucti o n a n d Iss ue I de ntificati o n
. 2 Bac k gr o u n d
. 3 C hr o n ol o g y
. 4 C o ntract or's P ositi o n ( Reas o n f or Cit y’s p ote ntial lia bilit y) . 5 S u p p orti n g d oc u me ntati o n of merit
. 6 S u p p orti n g d oc u me ntati o n of da ma ges
. 7 Sc he d ules (if a p pr o priate)
. 8 Pr o d ucti vit y e x hi bits (if a p pr o priate)
. C C o ntract or s hall e x plai n, cite b y refere nce t o C o ntract D oc u me nts a n d d oc u me nts fr o m t he Pr oject rec or d a n d/ or s u b mit p h ot oc o pies of d oc u me nts s u p p orti n g t he merit of its p ositi o n. . D C o ntract or s hall e x plai n, cite b y refere nce t o, a n d/ or s u b mit p h ot oc o pies of d oc u me nts s u p p orti n g da ma ges. C o ntract or m ust s u b mit s u bsta ntial s u p p orti n g d oc u me ntati o n wit h t his U p date d Dis p ute d oc u me ntati o n; cate g ories a n d a m o u nts n ot i de ntifie d a n d j ustif ie d, will be dee me d wai ve d.

C o ntract or ma y n ot assert, s u bse q ue ntl y, ne w or differe nt cate g ories or a m o u nts of da ma ges.

4. 0 7 Sec o n d Ne g oti ati o n: At Pr oject Re prese nt ati ve Le vel. ( N o l ater t h a n f ort y fi ve ( 4 5) D a ys after C o ntr act or’s first k n o wle d ge of t he Dis p ute). . A If Cit y a n d C o ntract or d o n ot res ol ve t he Dis p ute d W or k at t heir first meeti n g, t he n C o ntract or s hall s u b mit its U p date d Dis p ute a n d s hall cale n dar t he matter f or disc ussi o n wit h C o ntract or’s Re prese ntati ve a n d Cit y’s Re prese ntati ve t o occ ur wit hi n t we nt y ( 2 0) Da ys of t he wee kl y meeti n g a n d n o later t ha n f ort y fi ve ( 4 5) Da ys after C o ntract or’s first k n o wle d ge of t he Dis p ute. . B Cit y’s Re prese ntati ve will c o nsi der t he i nf or mati o n pr o vi de d b y C o ntract or a n d fr o m Cit y’s res o urces, a n d will pr o vi de a decisi o n i n writi n g. If C o ntract or dis p utes t he writte n decisi o n, t he n C o ntract or’s re me d y is t o file a N otice of P ote ntial Clai m meeti n g t he re q uire me nts bel o w. . C If f or a n y reas o n Cit y s h o ul d fail t o act or pr o vi de a decisi o n o n a Dis p ute or U p date d Dis p ute, all wit hi n t he re q uire d f ort y fi ve ( 4 5) Da ys, t he n t he Dis p ute a n d U p date d Dis p ute s hall be dee me d de nie d b y Cit y’s Re prese ntati ve o n t he f ort y si xt h ( 4 6t h) Da y. 8 2
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4. 0 8 N otice of P ote nti al Cl ai m ( n o l ater t h a n fift y fi ve ( 5 5) D a ys after C o ntr act or’s first k n o wle d ge of t he Dis p ute).
. A If, after recei vi n g Cit y’s Re prese ntati ve’s decisi o n, C o ntract or disa grees wit h it or still c o nsi ders t he Dis p ute d W or k re q uire d of it t o be o utsi de t he re q uire me nts of t he C o ntract D oc u me nts, t he n C o ntract or s hall s o n otif y Cit y i n writi n g wit hi n te n ( 1 0) Da ys after recei vi n g t he decisi o n b y s u b mitti n g a N otice of P ote ntial Clai m (“ N O P C”) stati n g t hat it will iss ue a f or mal clai m.

4. 0 9 T hir d Ne g oti ati o n: Meeti n g of E xec uti ves. . A U p o n recei pt of C o ntract or’s N O P C, C o ntract or a n d Cit y s hall ne g otiate t he clai m bet wee n a n d a m o n g t he C o ntract or’s Re prese ntati ve a n d Cit y’s Re prese ntati ve. Ne g otiati o ns i n res p o nse t o t he N O P C will n ot e xte n d t he ti me t o file t he F or mal Clai m.

4. 1 0 FI N A L C L AI M A N D C E R TI FI C A TI O N ( Wit hi n se ve nt y fi ve ( 7 5) D a ys of C o ntr act or’s first k n o wle d ge of a Dis p ute, or wit hi n t hirt y ( 3 0) D a ys of Cit y’s writte n decisi o n o n C o ntr act or’s Dis p ute a n d U p d ate d Dis p ut e.)
. A Wit hi n se ve nt y fi ve ( 7 5) Da ys of C o ntract or’s first k n o wle d ge of a Dis p ute, or wit hi n t hirt y ( 3 0) Da ys of Cit y’s writte n decisi o n o n C o ntract or’s Dis p ute a n d U p date d Dis p ute, C o ntract or s hall file wit h Cit y its f or mal clai m(s), i n t he f or m s pecifie d i n t his e x hi bit. F or eac h N O P C C o ntract or i nte n ds t o p urs ue as a f or mal clai m, C o ntract or s hall i ncl u de all ar g u me nts, j ustificati o n, c ost or esti mates, sc he d ule a nal ysis, a n d detaile d d oc u me ntati o n s u p p orti n g C o ntract or’s p ositi o n.

C o ntract or is e nc o ura ge d t o desi g nate its Fi nal Clai m a n d Certificati o n as its stat ut or y clai m. . B Clai m D oc u me ntati o n. C o ntract or’s Clai m d oc u me ntati o n s hall c o nf or m t o ge nerall y acce pte d a u diti n g sta n dar ds ( G A A S). C o ntract or s hall s u b mit t he Clai m i n t he f oll o wi n g f or mat:
. 1 I ntr o d ucti o n
. 2 Ge neral Bac k gr o u n d Disc ussi o n
. 3 S u m mar y of Iss ues a n d Da ma ges
. 4 I n de x of Iss ues
. 5 F or Eac h Iss ue ( Be gi n eac h iss ue o n a ne w pa ge) .a Bac k gr o u n d
. b C hr o n ol o g y
.c C o ntract or's P ositi o n ( Reas o n f or Cit y’s p ote ntial lia bilit y) . d S u p p orti n g D oc u me ntati o n of Merit
.e S u p p orti n g D oc u me ntati o n of Da ma ges
.f Sc he d ules (if a p pr o priate)
. g Pr o d ucti vit y e x hi bits (if a p pr o priate)
. C C o ntract or s hall e x plai n, cite b y refere nce t o, a n d/ or s u b mit p h ot oc o pies of, d oc u me nts s u p p orti n g t he merit of its p ositi o n. S u p p orti n g d oc u me ntati o n ma y i ncl u de, b ut n ot be li mite d t o, Ge neral C o n diti o ns, Ge neral Re q uire me nts, Tec h nical S pecificati o ns, D ra wi n gs, c orres p o n de nce, c o nfere nce n otes, S h o p Dra wi n gs a n d ot her S u b mittals, S u b mittal L o gs, s ur ve y b o o ks, i ns pecti o n re p orts, deli ver y sc he d ules, test re p orts, dail y re p orts, s u bc o ntracts, fra g me ntar y Critical Pat h met h o d sc he d ules, p h ot o gra p hs, tec h nical re p orts, Re q uests f or I nf or mati o n, fiel d i nstr ucti o ns, a n d ot her relate d rec or ds necessar y t o s u p p ort t he merit of C o ntract or's p ositi o n. . D C o ntract or s hall e x plai n, cite b y refere nce t o, a n d/ or s u b mit p h ot oc o pies of, d oc u me nts s u p p orti n g da ma ges. S u p p orti n g d oc u me ntati o n ma y i ncl u de, b ut n ot be li mite d t o, a n y or all d oc u me nts relate d t o t he pre parati o n a n d s u b missi o n of t he Bi d; S u bc o ntract or, S u p plier or ve n d or files a n d c ost rec or ds; certifie d pa yr oll re p orts, materials, e q ui p me nt, a n d c o nstr ucti o n e q ui p me nt a n d ser vices c osts; p urc hase or ders; i n v oices; pr oject as pla n ne d a n d as b uilt c osts; S u bc o ntract or a n d S u p plier pa y me nt d oc u me ntati o n ; q ua ntit y re p orts; ot her relate d rec or ds; ge neral le d ger a n d a n y ot her acc o u nti n g materials necessar y t o s u p p ort t he C o ntract or's p ositi o n. 8 3
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F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 1 0 0 9 2 0 1 8

4. 1 1 N O S P E CI A L, I N CI D E N T A L O R C O N S E Q U E N TI A L D A M A G E S M A Y B E C L AI M E D, R E Q U E S T E D O R R E C O V E R E D.

A R TI C L E 5 ― S U B C O N T R A C T O R C L AI M S.

5. 0 1 C o ntract or s hall re q uire eac h S u bc o ntract or, s u b S u bc o ntract or a n d s u p plier t o c o m pl y wit h t he clai ms pr oce d ure set f ort h i n t his e x hi bit t o pr o vi de C o ntract or wit h ti mel y n otice a n d d oc u me ntati o n of all clai ms. C o ntract or s hall prese nt as its clai ms, all S u bc o ntract or, s u b S u bc o ntract or a n d s u p plier clai ms of a n y t y pe, a n d pr o ve t he m u n der t he ter ms of t he C o ntract D oc u me nts. Cit y s hall n ot be directl y lia ble t o a n y S u bc o ntract or, a n y s u p plier, or a n y ot her pers o n or or ga nizati o n, or t o a n y s uret y f or or e m pl o yee or a ge nt of a n y of t he m, f or da ma ges or e xtra c osts of a n y t y pe arisi n g o ut of or res ulti n g fr o m t he Pr oject.

A R TI C L E 6 ― W RI T T E N D E CI SI O N A N D A C TI O N O N C L AI M S

6. 0 1 Ti me fra mes a n d pr oce d ures Decisi o ns o n stat ut or y clai ms a n d f or mal clai ms f oll o w t he sa me pr oce d ures state d I n P u blic C o ntract C o de Secti o n 9 1 0 4:
. A “ U p o n recei pt of a clai m p urs ua nt t o t his secti o n, t he p u blic e ntit y t o w hic h t he clai m a p plies s hall c o n d uct a reas o na ble re vie w of t he clai m a n d, wit hi n a peri o d n ot t o e xcee d 4 5 da ys, s hall pr o vi de t he clai ma nt a writte n state me nt i de ntif yi n g w hat p orti o n of t he clai m is dis p ute d a n d w hat p orti o n is u n dis p ute d. U p o n recei pt of a clai m, a p u blic e ntit y a n d a c o ntract or ma y, b y m ut ual a gree me nt, e xte n d t he ti me peri o d pr o vi de d i n t his s u b di visi o n. . B If t he p u blic e ntit y nee ds a p pr o val fr o m its g o ver ni n g b o d y t o pr o vi de t he clai ma nt a writte n state me nt i de ntif yi n g t he dis p ute d p orti o n a n d t he u n dis p ute d p orti o n of t he clai m, a n d t he g o ver ni n g b o d y d oes n ot meet wit hi n t he 4 5 da ys or wit hi n t he m ut uall y a gree d t o e xte nsi o n of ti me f oll o wi n g recei pt of a clai m se nt b y re gistere d mail or certifie d mail, ret ur n recei pt re q ueste d, t he p u blic e ntit y s hall ha ve u p t o t hree da ys f oll o wi n g t he ne xt d ul y p u blicl y n otice d meeti n g of t he g o ver ni n g b o d y after t h e 4 5 da y peri o d, or e xte nsi o n, e x pires t o pr o vi de t he clai ma nt a writte n state me nt i de ntif yi n g t he dis p ute d p orti o n a n d t he u n dis p ute d p orti o n.
. C If t he clai ma nt dis p utes t he p u blic e ntit y’s writte n res p o nse, or if t he p u blic e ntit y fails t o res p o n d t o a clai m iss ue d p urs ua nt t o t his secti o n wit hi n t he ti me prescri be d, t he clai ma nt ma y de ma n d i n writi n g a n i nf or mal c o nfere nce t o meet a n d c o nfer f or settle me nt of t he iss ues i n dis p ute. U p o n recei pt of a de ma n d i n writi n g se nt b y re gistere d mail or certifie d mail, ret ur n recei pt re q ueste d, t he p u blic e ntit y s hall sc he d ule a meet a n d c o nfer c o nfere nce wit hi n 3 0 da ys f or settle me nt of t he dis p ute. . D Wit hi n 1 0 b usi ness da ys f oll o wi n g t he c o ncl usi o n of t he meet a n d c o nfer c o nfere nce, if t he clai m or a n y p orti o n of t he clai m re mai ns i n dis p ute, t he p u blic e ntit y s hall pr o vi de t he clai ma nt a writte n state me nt i de ntif yi n g t he p orti o n of t he clai m t hat re mai ns i n dis p ute a n d t he p orti o n t hat is u n dis p ute d. A n y pa y me nt d ue o n a n u n dis p ute d p orti o n of t he clai m s hall be pr ocesse d a n d ma de wit hi n 6 0 da ys after t he p u blic e ntit y iss ues its writte n state me nt. A n y dis p ute d p orti o n of t he clai m, as i de ntifie d b y t he c o ntract or i n writi n g, s hall be s u b mitte d t o n o n bi n di n g me diati o n, wit h t he p u blic e ntit y a n d t he clai ma nt s hari n g t he ass ociate d c osts e q uall y. T he p u blic e ntit y a n d clai ma nt s hall m ut uall y a gree t o a me diat or wit hi n 1 0 b usi ness da ys after t he dis p ute d p orti o n of t he clai m has bee n i de ntifie d i n writi n g.

If t he parties ca n n ot a gree u p o n a me diat or, eac h part y s hall select a me diat or a n d t h ose me diat ors s hall select a q ualifie d ne utral t hir d part y t o me diate wit h re gar d t o t he dis p ute d p orti o n of t he clai m. Eac h part y s hall bear t he fees a n d c osts c har ge d b y its res pecti ve me diat or i n c o n necti o n wit h t he selecti o n of t he ne utral me diat or. If me diati o n is u ns uccessf ul, t he parts of t he clai m re mai ni n g i n dis p ute s hall be s u bject t o a p plica ble pr oce d ures o utsi de t his secti o n. . E F or p ur p oses of t his secti o n, me diati o n i ncl u des a n y n o n bi n di n g pr ocess, s uc h as ne utral e val uati o n or a dis p ute re vie w b oar d, i n w hic h a n i n de pe n de nt t hir d part y or b oar d assists t he parties i n dis p ute res ol uti o n t hr o u g h ne g otiati o n or b y iss ua nce of a n e val uati o n. A n y me diati o n utilize d s hall c o nf or m t o t he ti mefra mes i n t his secti o n.
. F U nless ot her wise a gree d t o b y t he p u blic e ntit y a n d t he c o ntract or i n writi n g, t he me diati o n c o n d ucte d p urs ua nt t o t his secti o n s hall e xc use a n y f urt her o bli gati o n u n der Secti o n 2 0 1 0 4. 4 t o me diate after liti gati o n has bee n c o m me nce d.
8 4
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F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 1 0 0 9 2 0 1 8 . G Fail ure b y t he p u blic e ntit y t o res p o n d t o a clai m fr o m a c o ntract or wit hi n t he ti me peri o ds descri be d i n t his s u b di visi o n or t o ot her wise meet t he ti me re q uire me nts of t his secti o n s hall res ult i n t he clai m bei n g dee me d rejecte d i n its e ntiret y. A clai m t hat is de nie d b y reas o n of t he p u blic e ntit y’s fail ure t o ha ve res p o n de d t o a clai m, or its fail ure t o ot h er wise meet t he ti me re q uire me nts of t his secti o n, s hall n ot c o nstit ute a n a d verse fi n di n g wit h re gar d t o t he merits of t he clai m or t he res p o nsi bilit y or q ualificati o ns of t he clai ma nt.
. H A m o u nts n ot pai d i n a ti mel y ma n ner as re q uire d b y t he ne g otiati o ns re q uire d u n der P u blic C o ntract C o de secti o n 9 2 0 4 s hall bear i nterest at 7 perce nt per a n n u m.” A R TI C L E 7 ― C L AI M U P D A T E S A N D W AI V E R

7. 0 1 Clai m U p dates Re q uire d. If Dis p ute d W or k persists l o n ger t ha n a si n gle cale n dar m o nt h, t he n f or eac h q uarter u ntil t he Dis p ute d W or k ceases, C o ntract or s hall s u b mit t o Cit y a d oc u me nt title d “ Clai m U p date” t hat s hall u p date a n d q ua ntif y all ele me nts of t he Clai m as c o m pletel y as p ossi ble. C o ntract or’s fail ure t o s u b mit a Clai m U p date or t o q ua ntif y c osts e ver y q uarter s hall res ult i n wai ver of t he Clai m f or t hat peri o d. Clai ms or Clai m U p dates stati ng t hat da ma ges, t otal da ma ges ( direct a n d i n direct), sc he d ule i m pact a n d/ or a n y ti me e xte nsi o n will be deter mi ne d at a later date s hall n ot c o m pl y wit h t his s u b para gra p h a n d s hall res ult i n C o ntract or wai vi n g its clai m(s). C o ntract or s hall als o mai ntai n a c o nti n ui n g “clai ms l o g” t hat s hall list all o utsta n di n g clai ms a n d t heir val ue, a n d pr o vi de s uc h l o g t o Cit y q uarterl y.

7. 0 2 Wai ver. If t he i nitiall y re q uire d n otice of Dis p ute, U p date d Dis p ute, N otice of P ote ntial Clai m a n d Fi nal Clai m, are n ot iss ue d wit hi n t he ti me peri o d re q uire d herei n, or if C o ntract or pr ocee ds wit h t he dis p ute d W or k wit h o ut first ha vi n g gi ve n t he n otice of t he Dis p ute d W or k, C o ntract or s hall be dee me d t o ha ve wai ve d its ri g hts t o f urt her clai m o n t he s p ecific iss ue.

A R TI C L E 8 ― G O V E R N M E N T C O D E S E C TI O N 9 3 0. 2

8. 0 1 T he pr oce d ures, ne g otiati o ns, rec or d kee pi n g, d oc u me ntati o n a n d Fi nal Clai m, if ne g otiati o n eff orts pr o ve u ns uccessf ul, as re q uire d i n t his e x hi bit, are i nte n de d t o c o nstit ute a ma n dat or y a d mi nistrati ve re me d y a n d part O ne of a t w o ste p clai m pr oce d ure b y a gree me nt u n der Calif or nia G o ver n me nt C o de Secti o n 9 3 0. 2. Ste p O ne is c o m plia nce wit h t he G o o d Fait h Ne g otiati o ns a n d Clai m Re q uire me nts.

Ste p T w o is fili n g a G o ver n me nt C o de Secti o n 9 1 0 Clai m i n wit h t he Cit y f oll o wi n g stat ut or y pr oce d ures a n d i de ntif yi n g Clai ms s u b mitte d, ne g otiate d a n d n ot settle d.

8. 0 2 S h o ul d C o ntract or fail t o ti mel y c o m pl y wit h t he pr oce d ures set f ort h i n t his e x hi bit, C o ntract or ma y ha ve ri g hts t o a p pl y f or c o nsi derati o n of late clai ms f oll o wi n g t he pr oce d ures i n G o ver n me nt C o de Secti o n 9 3 0. 4 T his e x hi bit defi nes t he li mits of a ut h orit y of Cit y’s re prese ntati ve t o c o nsi der late clai ms a n d t he basis t heref ore.

A R TI C L E 9 ― W AI V E R A N D S U B S T A N TI A L C O M P LI A N C E

9. 0 1 If C o ntract or fails t o c o m pl y wit h t his e x hi bit as t o a n y clai m or Dis p ute d W or k, t he n C o ntract or s hall wai ve its ri g hts t o s uc h clai m. All clai m(s), Dis p ute d W or k ite ms or iss ue(s) n ot raise d i n a ti mel y n otice, ti mel y n otice of p ote ntial clai m a n d t he n ti mel y clai m s u b mitte d u n der t his e x hi bit, ma y n ot be asserte d i n a n y s u bse q ue nt ar bitrati o n (if s u bse q ue ntl y a gree d), liti gati o n or le gal acti o n, a n d a n y a war d ( or p orti o n t here of), j u d g me nt or ver dict c o ntrar y t o t his precl usi o n s hall be vacate d t o t he e xte nt c o ntrar y.

9. 0 2 C o ntract or ma y re q uest a n e xte nsi o n of ti me t o c o m pl y wit h t he clai ms pr oce d ure herei n, b ut m ust d o s o i n a d va nce of ti me peri o ds e x piri n g a n d Cit y m ust gi ve its a p pr o val i n writi n g ( w hic h a p pr o val ma y be wit h hel d i n Cit y’s discreti o n.) As t o a n y ot her feat ure of t he clai m pr oce d ure herei n (a n d its clai ms wai ver feat ure), it ma y n ot be wai ve d or altere d a bse nt a writte n C ha n ge Or der si g ne d b y b ot h parties a n d acce pte d as t o f or m b y t heir le gal c o u nse l (f or t he Cit y, t he Cit y Att or ne y ). 8 5
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F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 1 0 0 9 2 0 1 8

9. 0 3 Cit y i n its s ole discreti o n, ma y c o nsi der C o ntract or’s s u bsta ntial c o m plia nce wit h t he re q uire d i nitial n otice a n d writte n Dis p ute, pr o vi de d C o ntract or de m o nstrates g o o d fait h a n d a ma nifest lac k of prej u dice t o Cit y fr o m late writte n n otice, f or e xa m ple, c o nte m p ora ne o us Cit y/ C o ntract or disc ussi o ns a n d re vie w of Dis p ute d W or k wit h f ull o p p ort u nit y t o i n vesti gate a n d verif y c osts a n d w or k perf or me d.

U n der n o circ u msta nces ma y s u bsta ntial c o m plia nce b y c o nsi dere d w he n t he re q uire d writte n n otice is m ore t ha n t we nt y o ne ( 2 1) cale n dar da ys late.

9. 0 4 Cit y s hall n ot be dee me d t o wai ve or alter a n y pr o visi o n u n der t his e x hi bit, if at Cit y’s s ole discreti o n, a clai m is a d mi nistere d i n a ma n ner n ot i n acc or d wit h t his e x hi bit.

9. 0 5 C o m plia nce wit h t he f ore g oi n g s hall n ot be a prere q uisite t o a n y Clai m t hat is base d s olel y o n differe nces i n meas ure me nt or err ors of c o m p utati o ns as t o C o ntract q ua ntities.

A R TI C L E 1 0 ― C L AI M S U N D E R $ 3 7 5, 0 0 0
1 0. 0 1 T he pr o visi o n of P u blic C o ntract C o de § 2 0 1 0 4 set se q. relati n g t o t he res ol uti o n of c o nstr ucti o n clai ms of t hree h u n dre d se ve nt y fi ve t h o usa n d d ollars ( $ 3 7 5, 0 0 0) or less w hic h arise bet wee n a c o ntract or a n d a l ocal a ge nc y are here b y i nc or p orate d i n t his C o ntract a n d are it alicize d f or ease of use. 1 0. 0 2 D oc u me ntati o n t hat is necessar y t o s u bsta ntiate Clai ms s u b mitte d p urs ua nt t o t his secti o n m ust c o m pl y wit h t he f or mat re q uire me nts set f ort h i n t his e x hi bit. . A Clai ms f or $ 3 7 5, 0 0 0 or bel o w, as pr o vi de d b y P u blic C o ntract C o de - § 2 0 1 0 4 (a) ( d), A p plicati o n of article; pr o visi o ns i ncl u de d i n pla ns a n d s pecificati o ns:
( a)( 1) T his article a p plies t o all p u blic w orks cl ai ms of t hree h u n dre d seve nty five t h o us a n d d oll ars ( $ 3 7 5, 0 0 0) or less w hic h arise bet wee n a c o ntr act or a n d l oc al a ge ncy. ( 2) T his article s h all n ot a p ply t o a ny cl ai ms res ulti n g fr o m a c o ntr act bet wee n a c o ntr act or a n d a p u blic a ge ncy w he n t he p u blic a ge ncy h as electe d t o res olve a ny dis p utes p urs u a nt t o Article 7. 1 (c o m me nci n g wit h § 1 0 2 4 0) of C h a pter 1 of P art 2. ( b)( 1) " P u blic w ork" me a ns " p u blic w ork c o ntr act" as defi ne d i n Secti o n 1 1 0 1 b ut d oes n ot i ncl u de a ny w ork or i m pr ove me nt c o ntr acte d f or by t he st ate or t he Re ge nts of t he U niversity of C alif or ni a. ( 2) “ Cl ai m ” me a ns a se p ar ate de m a n d by t he c o ntr act or f or ( A) a ti me exte nsi o n, ( B) p ay me nt of m o ney or d a m a ges arisi n g fr o m w ork d o ne by, or o n be h alf of, t he c o ntr act or p urs u a nt t o t he c o ntr act f or a p u blic w ork a n d p ay me nt of w hic h is n ot ot her wise ex pressly pr ovi de d f or or t he cl ai m a nt is n ot ot her wise e ntitle d t o, or ( C) a n a m o u nt t he p ay me nt of w hic h is dis p ute d by t he l oc al a ge ncy. (c) T he pr o visi o ns of t his article or a s u m mar y t here of s hall be set f ort h i n t he pla ns or s pecificati o ns f or a n y w or k w hic h ma y gi ve rise t o a clai m u n der t his article. ( d) T his article a p plies o nl y t o c o ntracts e ntere d i nt o o n or after Ja n uar y 1, 1 9 9 1. . B Clai ms f or $ 3 7 5, 0 0 0 or bel o w, as pr o vi de d b y P u blic C o ntract C o de - § 2 0 1 0 4. 2 (a) (f), Clai ms, re q uire me nts, t ort clai ms e xcl u de d:

F or a ny cl ai m s u bject t o t his article, t he f oll o wi n g re q uire me nts a p ply:
( a) T he cl ai m s h all be i n writi n g a n d i ncl u de t he d oc u me nts necess ary t o s u bst a nti ate t he cl ai m.

Cl ai ms m ust be file d o n or bef ore t he d ate of Fi n al P ay me nt. N ot hi n g i n t his s u b divisi o n is i nte n de d t o exte n d t he ti me li mit or s u perse de n otice re q uire me nts ot her wise pr ovi de d by c o ntr act f or t he fili n g of cl ai ms.
( b)( 1) F or cl ai ms of less t h a n fifty t h o us a n d d oll ars ( $ 5 0, 0 0 0), t he l oc al a ge ncy s h all res p o n d i n writi n g t o a ny writte n cl ai m wit hi n 4 5 d ays of recei pt of t he cl ai m, or m ay re q uest, i n writi n g, wit hi n 3 0 d ays of recei pt of t he cl ai m, a ny a d diti o n al d oc u me nt ati o n s u p p orti n g t he cl ai m or rel ati n g t o defe nses t o t he cl ai m t he l oc al a ge ncy m ay h ave a g ai nst t he cl ai m a nt. ( 2) If a d diti o n al i nf or m ati o n is t here after re q uire d, it s h all be re q ueste d a n d pr ovi de d p urs u a nt t o t his s u b divisi o n, u p o n m ut u al a gree me nt of t he l oc al a ge ncy a n d t he cl ai m a nt. 8 6
Pa ge 1 9
F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 1 0 0 9 2 0 1 8 ( 3) T he l oc al a ge ncy's writte n res p o nse t o t he cl ai m, as f urt her d oc u me nte d, s h all be s u b mitte d t o t he cl ai m a nt wit hi n 1 5 d ays after recei pt of t he f urt her d oc u me nt ati o n or wit hi n a peri o d of ti men o gre ater t h a n t h at t ake n by t he cl ai m a nt i n pr o d uci n g t he a d diti o n al i nf or m ati o n, w hic hever is gre ater .
(c)( 1) F or cl ai ms of over fifty t h o us a n d d oll ars ( $ 5 0, 0 0 0) a n d less t h a n or e q u al t o t hree h u n dre d seve nty five t h o us a n d d oll ars ( $ 3 7 5, 0 0 0), t he l oc al a ge ncy s h all res p o n d i n writi n g t o all writte n cl ai ms wit hi n 6 0 d ays of recei pt of t he cl ai m, or m ay re q u est, i n writi n g, wit hi n 3 0 d ays of recei pt of t he cl ai m, a ny a d diti o n al d oc u me nt ati o n s u p p orti n g t he cl ai m or rel ati n g t o defe nses t o t he cl ai m t he l oc al a ge ncy m ay h ave a g ai nst t he cl ai m a nt. ( 2) If a d diti o n al i nf or m ati o n is t here after re q uire d, it s h all be re q ueste d a n d pr ovi de d p urs u a nt t o t his s u b divisi o n, u p o n m ut u al a gree me nt of t he l oc al a ge ncy a n d t he cl ai m a nt. ( 3) T he l oc al a ge ncy’s writte n res p o nse t o t he cl ai m, as f urt her d oc u me nte d, s h all be s u b mitte d t o t he cl ai m a nt wit hi n 3 0 d ays after recei pt of t he f urt her d oc u me nt ati o n, or wit hi n a peri o d of ti me n o gre ater t h a n t h at t ake n by t he cl ai m a nt i n pr o d uci n g t he a d diti o n al i nf or m ati o n or re q ueste d d oc u me nt ati o n, w hic hever is gre ater .
( d) If t he cl ai m a nt dis p utes t he l oc al a ge ncy's writte n res p o nse, or t he l oc al a ge ncy f ails t o res p o n d wit hi n t he ti me prescri be d, t he cl ai m a nt m ay s o n otify t he l oc al a ge ncy, i n writi n g, eit her wit hi n 1 5 d ays of recei pt of t he l oc al a ge ncy's res p o nse or wit hi n 1 5 d ays of t he l oc al a ge ncy's f ail ure t o res p o n d wit hi n t he ti me prescri be d, res pectively, a n d de m a n d a n i nf or m al c o nfere nce t o meet a n d c o nfer f or settle me nt of t he iss ue i n dis p ute. U p o n a de m a n d, t he l oc al a ge ncy s h all sc he d ule a meet a n d c o nfer c o nfere nce wit hi n 3 0 d ays f or settle me nt of t he dis p ute. (e) F oll o wi n g t he meet a n d c o nfer c o nfere nce, if t he cl ai m or a ny p orti o n re m ai ns i n dis p ute, t he cl ai m a nt m ay file a cl ai m as pr ovi de d i n C h a pter 1 (c o m me nci n g wit h Secti o n 9 0 0) a n d C h a pter 2 (c o m me nci n g wit h Secti o n 9 1 0) of P art 3 of Divisi o n 3. 6 of Title 1 of t he G over n me nt C o de. F or p ur p oses of t h ose pr ovisi o ns, t he r u n ni n g of t he peri o d of ti me wit hi n w hic h a cl ai m m ust be file d s h all be t olle d fr o m t he ti me t he cl ai m a nt s u b mits his or her writte n cl ai m p urs u a nt t o s u b divisi o n ( a) u ntil t he ti me t h at cl ai m is de nie d as a res ult of t he meet a n d c o nfer pr ocess, i ncl u di n g a ny peri o d of ti me utilize d by t he meet a n d c o nfer pr ocess. (f) T his article d oes n ot a p ply t o t ort cl ai ms a n d n ot hi n g i n t his article is i nte n de d n or s h all be c o nstr ue d t o c h a n ge t he ti me peri o ds f or fili n g t ort cl ai ms or acti o ns s pecifie d by C h a pter 1 (c o m me nci n g wit h Secti o n 9 0 0) a n d C h a pter 2 (c o m me nci n g wit h Secti o n 9 1 0) of P art 3 of Divisi o n 3. 6 of Title 1 of t he G over n me nt C o de. . C Clai ms f or $ 3 7 5, 0 0 0 or bel o w, as pr o vi de d b y P u blic C o ntract C o de - § 2 0 1 4 0. 4(a) (c), pertai ni n g t o Ci vil acti o n pr oce d ures; me diati o n a n d ar bitrati o n; trial de n o v o; wit nesses:

T he f oll o wi n g pr oce d ures are esta blis he d f or all ci vil acti o ns file d t o res ol ve clai ms s u bject t o t his article:
(a) Wit hi n 6 0 d ays, b ut n o e arlier t h a n 3 0 d ays, f oll o wi n g t he fili n g or res p o nsive ple a di n gs, t he c o urt s h all s u b mit t he m atter t o n o n bi n di n g me di ati o n u nless w aive d by m ut u al sti p ul ati o n of b ot h p arties. T he me di ati o n pr ocess s h all pr ovi de f or t he selecti o n wit hi n 1 5 d ays by b ot h p arties of a disi ntereste d t hir d pers o n as me di at or, s h all be c o m me nce d wit hi n 3 0 d ays of t he s u b mitt al, a n d s h all be c o ncl u de d wit hi n 1 5 d ays fr o m t he c o m me nce me nt of t he me di ati o n u nless a ti me re q uire me nt is exte n de d u p o n a g o o d c a use s h o wi n g t o t he c o urt or by sti p ul ati o n of b ot h p arties. If t he p arties f ail t o select a me di at or wit hi n t he 1 5 D ay peri o d, a ny p arty m ay petiti o n t he c o urt t o a p p oi nt t he me di at or .
( b)( 1) If t he m atter re m ai ns i n dis p ute, t he c ase s h all be s u b mitte d t o j u dici al ar bitr ati o n p urs u a nt t o C h a pter 2. 5 (c o m me nci n g wit h Secti o n 1 1 4 1. 1 0) of Title 3 of P art 3 of t he C o de of Civil Pr oce d ure, n ot wit hst a n di n g Secti o n 1 1 4 1. 1 1 of t h at c o de. T he Ci vil Disc overy Act ( Title 4 c o m me nci n g wit h Secti o n 2 0 1 6. 0 1 0 of P art 4 of t he C o de of Civil Pr oce d ure) s h all a p ply t o a ny pr ocee di n g br o u g ht u n der t his s u b divisi o n c o nsiste nt wit h t he r ules pert ai ni n g t o j u dici al ar bitr ati o n.
8 7
Pa ge 2 0
F or m _ C o nstr u cti o n A gree me nt ( Maj or) _ 1 0 0 9 2 0 1 8 ( 2) N ot wit hst a n di n g a ny ot her pr ovisi o n of l a w, u p o n sti p ul ati o n of t he p arties, ar bitr at ors a p p oi nte d f or p ur p oses of t his article s h all be ex perie nce d i n c o nstr ucti o n l a w, a n d, u p o n sti p ul ati o n of t he p arties, me di at ors a n d ar bitr at ors s h all be p ai d necess ary a n d re as o n a ble h o urly r ates of p ay n ot t o excee d t heir c ust o m ary r ate, a n d s uc h fees a n d ex pe nses s h all be p ai d e q u ally by t he p arties, exce pt i n t he c ase of ar bitr ati o n w here t he ar bitr at or, f or g o o d c a use, deter mi nes a differe nt divisi o n. I n n o eve nt s h all t hese fees or ex pe nses be p ai d by City f u n ds. ( 3) I n a d diti o n t o C h a pter 2. 5 (c o m me nci n g wit h Secti o n 1 1 4 1. 1 0) of Title 3 of P art 3 of t he C o de of Civil Pr oce d ure, a ny p arty w h o after receivi n g a n ar bitr ati o n a w ar d re q uests a tri al de n ov o b ut d oes n ot o bt ai n a m ore f av or a ble j u d g me nt s h all, i n a d diti o n t o p ay me nt of c osts a n d fees u n der t h at c h a pter, p ay t he att or ney's fees of t he ot her p arty arisi n g o ut of t he tri al de n ov o. (c) T he c o urt m ay, u p o n re q uest by a ny p arty, or der a ny wit nesses t o p artici p ate i n t he me di ati o n or ar bitr ati o n pr ocess .
. D Clai ms f or $ 3 7 5, 0 0 0 or bel o w, as pr o vi de d b y P u blic C o ntract C o de - § 2 0 1 4 0. 6 (a) ( b), Pa y me nt o n u n dis p ute d p orti o n of clai m; i nterest o n ar bitrati o n a war ds or j u d g me nts:
( a) N o l oc al a ge ncy s h all f ail t o p ay m o ney as t o a ny p orti o n of a cl ai m w hic h is u n dis p ute d exce pt as ot her wise pr ovi de d i n t he c o ntr act.
( b) I n a ny s uit file d u n der Secti o n 2 0 1 0 4. 4, t he l oc al a ge ncy s h all p ay i nterest at t he le g al r ate o n a ny ar bitr ati o n a w ar d or j u d g me nt. T he i nterest s h all be gi n t o accr ue o n t he d ate t he s uit is file d i n a c o urt of l a w.
8 8
Cit y C o u ncil
A g e n d a It e m S u m m ar y A g e n d a It e m:

M e eti n g D at e:

F. 4
M a y 1 4, 2 0 2 5
A g e n d a S ecti o n
C o n s e nt
St aff C o nt act:

Al ex M o g, City Att or n ey
A g e n d a It e m Titl e:

Or di n a n c e A m e n di n g S e cti o n 3. 0 4. 0 2 0 of t h e Cl ov er d al e M u ni ci p al C o d e R e c o m m e n d e d C o u n cil A cti o n( s):

W ai v e f ull r e a di n g a n d i ntr o d u c e a n Or di n a n c e a m e n di n g S e cti o n 3. 0 4. 0 2 0 “ Offi c er s A ut h oriz e d t o Si g n Pr o c e d ur e ” of t h e Cl o v er d al e M u ni ci p al C o d e b y titl e o nl y _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B a c k gr o u n d :

S e cti o n 3. 0 4. 0 2 0 of t h e Cl o v er d al e M u ni ci p al C o d e c urr e ntly a ut h oriz e s f o ur p o siti o n s t o si g n c h e c k s o n b e h alf of t h e Cit y. T h o s e p o siti o n s ar e City M a n a g er, A s si st a nt Cit y M a n a g er, M ay or, a n d Vi c e M ay or.

St aff h a s pr e p ar e d t h e pr o p o s e d Or di n a n c e a d di n g a fift h c at e g or y of p er s o n s a ut h oriz e d t o si g n c h e c k s, w hi c h i s a n y i n divi d u al a ut h oriz e d by t h e Cit y C o u n cil vi a a r e s ol uti o n. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Di s c u s si o n
T h e pr o p o s e d O r di n a n c e d o e s n ot pr ovi d e a n y s p e cifi c i n di vi d u al or p o siti o n t h e a d diti o n al a ut h ority t o si g n c h e c k s o n b e h alf of t h e Cit y. I n or d er t o a ut h oriz e a n a d diti o n al p er s o n, t h e City C o u n cil m u st a d o pt a r e s ol uti o n pr ovi di n g t h at a ut h oriz ati o n.

W h e n t h e pr o p o s e d Or di n a n c e a p p e ar s f or a s e c o n d r e a di n g, st aff i nt e n d t o pr e s e nt t h e att a c h e d pr o p o s e d r e s ol uti o n a ut h orizi n g t h e Fi n a n c e Dir e ct or t o si g n c h e c k s o n b e h alf of t h e City a n d r atifyi n g all c h e c k s si g n e d by t h e Fi n a n c e Dir e cti o n si n c e J a n u ary 1, 2 0 2 5. T h e p o siti o n of A s si st a nt City M a n a g er h a s b e e n v a c a nt si n c e J a n u ary 1, 2 0 2 5, a n d a ut h orizi n g t h e Fi n a n c e Dir e ct or t o si g n c h e c k s o n b e h alf of t h e Cit y will i n cr e a s e effi ci e n cy a n d fi n a n ci al pr o c e s s e s i nt er n all y i n t h e Cit y. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O pti o n s :

1. I ntr o d u c e t h e pr o p o s e d Or di n a n c e

2. Pr o vi d e dir e cti o n t o st aff r e g ar di n g a m e n d m e nt s t o t h e pr o p o s e d Or di n a n c e

3. R ej e ct t h e Or di n a n c e
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ S u b c o m mitt e e R e c o m m e n d ati o n :

N/ A
8 9
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B u d g et/ Fi n a n ci al I m p a ct
N/ A
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Att a c h m e nt s :

1. Or di n a n c e a m e n di n g S e cti o n 3. 0 4. 0 2 0 “ Offi c er s A ut h oriz e d t o Si g n Pr o c e d ur e” of t h e Cl ov er d al e M u ni ci p al C o d e

2. R e s ol uti o n A ut h orizi n g t h e Fi n a n c e Dir e ct or t o Si g n C h e c k s a n d R atif yi n g All C h e c k s Si g n e d fr o m J a n u ary 1, 2 0 2 5
9 0
O R DI N A N C E N O. 2 0 2 5 X X

A N O R DI N A N C E O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E A M E N DI N G S E C TI O N 3. 0 4. 0 2 0 “ O F FI C E R S A U T H O RI Z E D T O SI G N - P R O C E D U R E” O F T H E

CL O V E R D AL E M U NI CI P AL C O D E
W H E R E A S, Cl o v er d al e M u nici p al C o d e S ecti o n 3. 0 4. 0 2 0 c urr e ntl y a ut h oriz es f o ur i n di vi d u als t o si g n o n b e h alf of t h e Cit y- t h e Cit y M a n a g er, Assist a nt Cit y M a n a g er, M a y or, a n d Vic e M a y or; a n d
W H E R E A S, t h er e exists a n e e d t o a ut h oriz e a d diti o n al i n di vi d u als f or effici e ncy a n d ti m el y si g ni n g of c h ec ks a n d w arr a nts; a n d
W H E R E A S, t h e Cit y d esir es t o a m e n d t h e Cl o v er d al e M u nici p al C o d e t o a ut h oriz e t h e Cit y C o u ncil, b y r es ol uti o n, t o d esi g n at e ot h er i n di vi d u als as h a vi n g a ut h orit y t o si g n o n b e h alf of t h e Cit y.

N O W T H E R E F O R E, t h e Cit y C o u ncil of t h e Cit y of Cl o v er d al e d o es or d ai n as f oll o ws:

S E C TI O N 1. Fi n di n gs
T h e Cit y C o u ncil fi n ds t h at t h e f or e g oi n g r ecit als ar e tr u e a n d c orr ect a n d ar e i nc or p or at e d i nt o t h e Or di n a nc e b y t his r ef er e nc e.

S E C TI O N 2. A m e n d m e nts t o S ecti o n 3. 0 4. 0 2 0 of t h e Cl o v er d al e M u nici p al C o d e T h e Cit y C o u ncil h er e b y a m e n ds S u bs ecti o n A or Cl o v er d al e M u nici p al C o d e S ecti o n 3. 0 4. 0 2 0, Offic ers A ut h oriz e d t o Si g n - Pr oc e d ur e, its e ntir ety t o r e a d as f oll o ws:

S ecti o n 3. 0 4. 0 2 0 Offic ers A ut h oriz e d t o Si g n - Pr oc e d ur e.

A. T h e f oll o wi n g cit y offic ers ar e a ut h oriz e d t o si g n o n b e h alf of t h e cit y w arr a nts dr a w n o n t h e cit y tr e as ur y, c h ec ks, a n d a p pr o pri at e b a n k si g n at ur e c ar ds:

1. Cit y m a n a g er;

2. Assist a nt cit y m a n a g er;

3. M a y or;

4. Vic e m a y or;

5. A n y ot h er p ers o n d esi g n at e d b y t h e Cit y C o u ncil b y r es ol uti o n. 9 1
S E C TI O N 3. S e v er a bilit y.

If a n y s ecti o n, s u bs ecti o n, s e nt e nc e, cl a us e, or p hr as e of t his Or di n a nc e is f or a n y r e as o n h el d t o b e i n v ali d or u nc o nstit uti o n al b y a d ecisi o n of a n y c o urt of c o m p et e nt j uris dicti o n, s uc h d ecisi o n s h all n ot aff ect t h e v ali dit y of t h e r e m ai ni n g p orti o ns of t his Or di n a nc e. T h e Cit y C o u ncil h er e b y d ecl ar e s t h at it w o ul d h a v e p ass e d t h e Or di n a nc e, a n d e ac h a n d e v er y s ecti o n, s u bs ecti o n, s e nt e nc e, cl a us e, or p hr as e n ot d ecl ar e d i n v ali d or u nc o nstit uti o n al wit h o ut r e g ar d t o w h et h er a n y p orti o n of t his Or di n a nc e w o ul d b e s u bs e q u e ntl y d ecl ar e d i n v ali d or u nc o nstit uti o n al.

S E C TI O N 4. P u blic ati o n a n d Eff ecti v e D at e.

T his Or di n a nc e s h all b ec o m e eff ecti v e hirt y ( 3 0) d a ys aft er its a d o pti o n. T h e Cit y Cl er k s h all h a v e t his Or di n a nc e p u blis h e d i n a n e ws p a p er of g e n er al circ ul ati o n wit hi n fift e e n ( 1 5) d a ys aft er its a d o pti o n or h a v e a s u m m ar y of t h e Or di n a nc e p u blis h e d t wic e i n a n e ws p a p er of g e n er al circ ul ati o n, o nc e fi v e d a ys b ef or e its a d o pti o n a n d a g ai n fift e e n d ays aft er its a d o pti o n.

I h er e b y c ertif y t h at t h e f or e g oi n g is a tr u e a n d c o m pl et e c o p y of a n or di n a nc e d ul y a n d r e g ul arl y a d o pt e d b y t h e Cit y at a r e g ul ar m e eti n g t h er e of h el d o n M a y _ _ _ _ _, 2 0 2 5, b y t h e f oll o wi n g v ot e:

A Y E S:

N O E S:

A B S E N T:

A B S T AI N:

A p pr o v e d: Att est e d:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T o d d L a n ds, M a y or Mic h a el M al o n e y, Cit y Cl er k 9 2
9 3

CI T Y O F CL O V E R D AL E

CI T Y C O U N CIL
R E S OL U TI O N N O. 0 X X 2 0 2 5

A R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E

A U T H O RI ZI N G T H E FI N A N C E DI R E C T O R T O SI G N C H E C K S A N D R A TI F YI N G ALL C H E C K S SI G N E D F R O M J A N U A R Y 1, 2 0 2 5 W H E R E A S, S ecti o n 3. 0 4. 0 2 0 of t h e Cl ov er d al e M u nici p al C o d e a ut h oriz es t h e City C o u ncil t o a ut h oriz e, by r es ol uti o n, a n i n di vi d u al t o si g n c h ecks o n b e h alf of t h e City; a n d W H E R E A S, i n or d er t o i ncr e as e effici e ncy i n g o v er n m e nt pr oc ess es a n d c o or di n ati o n of t h e City’s fi n a nci al pr oc e d ur es, t h e Cit y C o u ncil d esir es t o a ut h oriz e a n a d diti o n al i n divi d u al t o si g n o n b e h alf of t h e City; a n d
W H E R E A S, t h e Cit y C o u ncil n o w d esir es t o a ut h oriz e t h e Fi n a nc e Dir ect or t o si g n c h ec ks o n b e h alf of t h e Cit y u ntil a ut h oriz ati o n is r e v o k e d.

N O W, T H E R E F O R E, B E I T R E S OL V E D by t h e Cit y C o u ncil of t h e City of Cl o v er d al e t h at t h e Fi n a nc e Dir ect or is a ut h oriz e d t o si g n c h ec ks o n b e h alf of t h e Cit y as s p ecifi e d i n Cl o v er d al e M u nici p al C o d e S ecti o n 3. 0 4. 0 2 0, u ntil s uc h a ut h oriz ati o n is r e v o k e d by r es ol uti o n of t h e Cit y C o u ncil.

B E I T F U R T H E R R E S OL V E D by t h e Cit y C o u ncil of t h e Cit y of Cl o v er d al e t h at all c h ec ks si g n e d by t h e Fi n a nc e Dir ect or r etr o activ el y t o J a n u ary 1, 2 0 2 5, ar e h er e by r atifi e d.

I h er e by c ertify t h at t h e f or e g oi n g is a tr u e a n d c o m pl et e c o py of a r es ol uti o n d uly a n d r e g ul arl y a d o pt e d by t h e Cit y at a r e g ul ar m e eti n g t h er e of h el d o n M ay _ _ _ _ _, 2 0 2 5, by t h e f oll o wi n g v ot e:

A Y E S:

N O E S:

A B S E N T:

A B S T AI N:

A p pr o v e d: Att est e d:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T o d d L a n ds, M ay or Mic h a el M al o n e y, City Cl erk 9 4
Cit y C o u ncil
A g e n d a It e m S u m m ar y A g e n d a It e m:

M e eti n g D at e:

H. 1
M a y 1 6 , 2 0 2 5
A g e n d a S ecti o n
N e w B usi n ess
St aff C o nt act:

Al ex M o g, Cit y Att or n ey
A g e n d a It e m Titl e:

Or di n a nc e D esi g n ati n g Fir e H az ar d S e v erit y Z o n e s R ec o m m e n d e d C o u ncil Acti o n(s)
W ai v e t h e first r e a di n g of a n d i ntr o d uc e a n or di n a nc e t o d esi g n at e Fir e H az ar d S e v erity Z o n e s wit hi n t h e L oc al R es p o nsi bility Ar e a as r ec o m m e n d e d by t h e C alif or ni a D e p art m e nt of F or estr y a n d Fir e Pr ot ecti o n ( C al Fir e) p urs u a nt t o G ov er n m e nt C o d e S ecti o n 5 1 1 7 8. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B ac k gr o u n d:

T h e St at e of C alif or ni a r e g ul arl y r evi e ws a n d u p d at es t h e Fir e H az ar d S ev erit y Z o n e ( F H S Z) m a ps wit hi n St at e R es p o nsi bility Ar e as a n d L oc al R es p o nsi bilit y Ar e as (L R A) i n acc or d a nc e wit h G ov er n m e nt C o d e s ecti o ns 5 1 1 7 8 a n d 5 1 1 7 9. L R As ar e t h os e ar e as w h er e fir e pr ot ecti o n is pri m arily t h e r es p o nsi bilit y of a l oc al a g e nc y, a n d St at e R es p o nsi bilit y Ar e as ar e t h os e ar e as w h er e fir e pr ot ecti o n is pri m arily t h e r es p o nsi bility of t h e C alif or ni a D e p art m e nt of F or estry a n d Fir e Pr ot ecti o n ( C al Fir e). T h e F H S Z M a ps d e pict M o d er at e, Hi g h, a n d V ery Hi g h Fir e H az ar d S e v erit y Z o n es i n S R As a n d L R As.

T h e l oc ati o n of t h e b o u n d ari es is d ev el o p e d wit h r ec o m m e n d ati o ns fr o m C al Fir e, b as e d o n t h e e v al u ati o n of fir e hist or y, t err ai n, f u el gr o wt h, d e nsity of h o usi n g, pr o p os e d d ev el o p m e nts, acc ess, a n d w at er s u p pl y c o nsi d er ati o ns. T h e p ur p os e of t h es e d esi g n ati o ns is t o i ncr e as e lif e s af et y a n d r e d uc e t h e p ot e nti al f or str uct ur e i g nit a bility by r e d uci n g f u els (cr e ati n g d ef e nsi bl e s p ac e) a n d i m pr o vi n g c o nstr ucti o n f e at ur es t h at w o ul d pr ev e nt i g niti o n a n d e m b er i ntr usi o n, t h er e by r e d uci n g t h e t hr e at of lif e or str uct ur e l oss d uri n g a wil dfir e ev e nt.

T h e F H S Z m a ps r efl ect “ h az ar d” n ot “ris k”. H az ar d is b as e d o n p hysic al c o n diti o ns t h at cr e at e a li k eli h o o d a n d ex p ect e d fir e b e h a vi or o v er ti m e wit h o ut c o nsi d eri n g a ny miti g ati o n eff orts. Ris k is t h e p ot e nti al d a m a g e a fir e c a n c a us e u n d er existi n g circ u mst a nc es, i ncl u di n g a ny i m pl e m e nti n g miti g ati o n.

P urs u a nt t o G ov er n m e nt C o d e S ecti o n 5 1 1 7 9, l oc al j uris dicti o ns ar e r e q uir e d t o a d o pt, by or di n a nc e, u p d at e d F H S Z M a ps wit hi n its j uris dicti o n wit hi n 1 2 0 d a ys of r ec eivi n g u p d at e d r ec o m m e n d ati o ns fr o m t h e St at e Fir e M ars h al. T his pr oc ess e ns ur es c o nsist e nc y b et w e e n st at e a n d l oc al wil dfir e pl a n ni n g eff orts a n d pr o vi d es t h e l e g al b asis f or i m pl e m e nti n g wil dfir e miti g ati o n str at e gi es, b uil di n g st a n d ar ds, a n d p u blic s af et y m e as ur es i n fir e pr o n e ar e as.

T h e City is a ut h oriz e d t o est a blis h m or e stri n g e nt wil dfir e s af et y st a n d ar ds. T h e Cit y c a n i ncr e as e t h e s e v erit y z o n e l e v el f or a ny p arc el, a n d c h a n g es m a d e by a l oc al a g e nc y wit hi n its j uris dicti o n ar e c o nsi d er e d fi n al a n d c a n n ot b e o v err ul e d by t h e St at e Fir e M ars h al. H o w e v er, G o v er n m e nt C o d e S ecti o n 5 1 1 7 9 d o es n ot all o w l oc al a g e nci es t o d ecr e as e t h e fir e h az ar d s ev erity z o n e l ev el or t o r e m o v e ar e as fr o m t h e 9 5
Cit y C o u ncil A g e n d a It e m S u m m ary
M e eti n g D at e M a y 1 4, 2 0 2 5
P a g e of
r ec o m m e n d e d m a p.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Disc ussi o n
T h e u p d at e d F H S Z m a ps d eli n e at e z o n es of M o d er at e, Hi g h, a n d V er y Hi g h fir e h az ar d s e v erit y, a n d ar e us e d t o i nf or m d ef e nsi bl e s p ac e r e q uir e m e nts, e m er g e nc y pl a n ni n g, a n d l a n d us e d ecisi o ns.

T h e n e w F H S Z m a ps ar e a dr a m atic c h a n g e fr o m t h e existi n g F H S Z m a ps. U n d er t h e existi n g m a ps, a p pr oxi m at ely 7 5 acr es wit hi n Cl o v er d al e w er e wit hi n t h e “ V er y Hi g h S e v erit y Z o n e”. U n d er t h e n e w m a ps, a p pr oxi m at ely 7 6 4 acr es ar e n o w wit hi n t h e “ V ery Hi g h S e v erity Z o n e”, w hic h is a si g nific a nt p o rti o n of t h e Cit y. A d diti o n all y, a p pr oxi m at el y 3 1 8 acr es ar e cl assifi e d as “ Hi g h S e v erit y Z o n e” a n d 2 1 1 Acr es as “ M o d er at e S ev erit y Z o n e”.

I n a d diti o n, all occ u pi e d str uct ur es or d w elli n gs i n a er y i g h F H S Z ar e r e q uir e d t o c o m ply wit h t h e d ef e nsi bl e s p ac e r e q uir e m e nts of G ov er n m e nt C o d e ecti o n 5 1 1 8 2. G o v er n m e nt C o d e Secti o n 5 1 1 8 2 r e q uir es t h e f oll o wi n g:
1 0 0 f e et of d ef e nsi bl e s p ac e fr o m str uct ur es ( b ut n ot ext e n di n g b ey o n d pr o p ert y li n e), wit h m or e i nt e nsi v e r e q uir e m e nts wit hi n 5 3 0 f e et of a str uct ur e. T his r e q uir e m e nt d o es r e q uir e t h e eli mi n ati o n of all tr e es a n d v e g et ati o n, as l o n g as s uc h tr e es/ v e g et ati o n ar e w ell pr u n e d , s p ac e d, a n d m ai nt ai n e d s o as t o eff ectiv ely m a n a g e f u els a n d n ot f or m a m e a ns of r a pi dl y tr a ns mitti n g fir e fr o m ot h er n e ar by v e g et ati o n or str uct ur es .

E m b er r esist a nt z o n e wit hi n 5 f e et of a str uct ur e ( g o es i nt o eff ect u p o n a d o pti o n of r e g ul ati o ns by C AL FI R E ex p ect e d l at er i n 2 0 2 5).

R e m ov al of tr e e li m bs wit hi n 1 0 f e et of c hi m n e ys or st o v e pi p es.

M ai nt e n a nc e of r o ofs fr e e fr o m l e av es, n e e dl es or v e g et ativ e m at eri als.

M ai nt e n a nc e of tr e es a n d s hr u bs t o r e m ov e d e a d or dyi n g w o o d.

C ertific ati o n of c o m pli a nc e fr o m t h e b uil di n g offici al r e q uir e d b ef or e n e w c o nstr ucti o n or r e b uil di n g.

T h e City m a y ex e m pt c ert ai n str uct ur es or pr ovi d e f or c ert ai n v ari a nc es t o t h e a b o v e r e q uir e m e nts u n d er s p ecific c o n diti o ns. ( G o vt. C o d e § 5 1 1 8 3). T h us, alt h o u g h t h e Cit y c a n n ot r e d uc e t h e pr o p os e d s ev erit y z o n e, c ert ai n str uct ur es m ay b e ex e m pt u n d er c ert ai n circ u mst a nc es.

T h e a d o pti o n of t h es e m a ps d o es n ot c h a n g e pr o p erty o w n ers hi p or l a n d us e e ntitl e m e nts, b ut m a y tri g g er a d diti o n al r e q uir e m e nts u n d er t h e C alif or ni a B uil di n g C o d e f or n e w d ev el o p m e nt, as w ell as discl os ur e r e q uir e m e nts f or c ert ai n pr o p erty s al es.

C al Fir e h as pr e p ar e d a F A Q r e g ar di n g t h e F H S Z M a ps, w hic h ar e i ncl u d e d as a n att ac h m e nt. O n e fr e q u e nt q u esti o n is w h et h er t h es e m a ps will h a v e a n i m p act o n t h e a bility of pr o p ert y o w n ers t o g et or m ai nt ai n i ns ur a nc e. C al Fir e a dvis es t h at t h es e m a ps h a v e n o dir ect i m p act o n i ns ur a nc e d ecisi o ns, “b ut m uc h of t h e s a m e d at a t h at is us e d i n t h e fir e h az ar d s e v erit y z o n e m o d el ar e lik el y i ncl u d e d i n t h e i ns ur a nc e c o m p a ni es’ risk m o d els. H o w e v er, i ns ur a nc e ris k m o d els i nc or p or at e m a ny a d diti o n al f act ors a n d f act or s t h at c h a n g e m or e fr e q u e ntl y t h a n t h os e t h at C AL FI R E i ncl u d es i n its h az ar d m a p pi n g.” 9 6
Cit y C o u ncil A g e n d a It e m S u m m ary
M e eti n g D at e M a y 1 4, 2 0 2 5
P a g e of
St aff r ec o m m e n d t h at t h e Cit y C o u ncil a d o pt t h e pr o p os e d Or di n a nc e d esi g n ati n g t h e fir e h az ar d s ev erity z o n es wit hi n t h e Cit y of Cl ov er d al e, p urs u a nt t o G ov er n m e nt C o d e S ecti o n 5 1 1 7 9, t o e ns ur e l oc al ali g n m e nt wit h st at e wil dfir e r esili e nc e eff orts , t o s u p p ort c o nti n u e d p u blic s af ety a n d c o m m u nit y pr e p ar e d n ess, a n d t o c o m pl y wit h st at e l a w. N ot hi n g pr ev e nts t h e Cit y fr o m a d o pti n g a d diti o n al r e g ul ati o ns or ex p a n di n g fir e s e v erit y z o n es i n t h e f ut ur e, if d esir es. U p o n a d o pti o n of t h e Or di n a nc e, t h e Cit y m ust tr a ns mit a c o py t o t h e St at e B o ar d of F or estry a n d Fir e Pr ot ecti o n wit hi n t hirt y ( 3 0) d a ys as r e q uir e d by G o v er n m e nt C o d e S ecti o n 5 1 1 7 9 (c).
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O pti o ns :

1. W ai v e t h e first r e a di n g of a n d a d o pt t h e or di n a nc e.

2. Dir ect st aff t o m a k e ex p a n d t h e fir e z o n es.

N/ A
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B u d g et/ Fi n a nci al I m p act:

T h er e is n o fisc al i m p act wit h t h e a d o pti o n of t h e pr o p os e d or di n a nc e _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Att ac h m e nts :

1. Pr o p os e d Or di n a nc e

2. Cl o v er d al e Fir e M a ps

3. F A Q
9 7
O R DI N A N C E N O. 2 0 2 5 X X

A N O R DI N A N C E O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E

D E SI G N ATI N G FI R E H A Z A R D S E V E RI T Y Z O N E S W H E R E A S, o n M o n d ay, F e br u ar y 2 4, 2 0 2 5, t h e St at e Fir e M ars h al r el e as e d m a ps f or t h e L oc al R es p o nsi bility Ar e a Fir e H az ar d S ev erity Z o n es purs u a nt t o G ov er n m e nt C o d e S ec ti o ns 5 1 1 7 7 5 1 1 7 9 ; a n d
W H E R E A S, t h e City is r e q uir e d t o a d o pt, by or di n a nc e, u p d at e d fir e h az ar d s ev erity z o n es ( F H S Z) wit hi n its j uris dic ti o n wit hi n 1 2 0 d ays of r ec ei pt r ec o m m e n d a ti o ns fr o m t h e St at e Fir e M ars h al p urs u a nt t o C alif or ni a G ov er n m e nt C o d e S ec ti o n 5 1 1 7 9 ; a n d W H E R E A S, ot wit hst a n di n g t h e mi ni m u m fir e s af ety st a n d ar ds r e q uir e d by st at e l a w, u n d er t h e a ut h ority i ncl u d e d i n G ov er n m e nt C o d e 5 1 1 7 5 t h e City h as t h e a ut h ority t o est a blis h m or e stri n g e nt wil d fir e s af ety st a n d ar ds. W hil e t h e City c a n i ncr e as e t h e s ev erity z o n e l ev el, G ov er n m e nt C o d e S ec ti o n 5 1 1 7 9 d o es n ot all o w l oc al a g e nci es t o d ecr e as e t h e l ev el of F H S V or t o r e m ov e ar e as fr o m t h e r ec o m m e n d e d m a p; a n d W H E R E A S, t h e City d esir es t o d esi g n at e t h e “ M o d er at e”, “ Hi g h”, a n d “ V er y Hi g h” fir e h az ar d s ev erity z o n es wit hi n t h e City of Cl ov er d al e as r ec o m m e n d e d fr o m t h e St at e Fir e M ars h al; a n d W H E R E A S, t his or di n a nc e is a d o pt e d t o d esi g n at e t h e fir e h az ar d s ev erity z o n es wit hi n t h e City of Cl ov er d al e , p urs u a nt t o G ov er n m e nt C o d e S ec ti o n 5 1 1 7 9.

N O W, T H E R E F O R E, T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E H E R E B Y O R D AI N S A S F OLL O W S:

S ecti o n 1. Fi n di n gs T h e a b ov e r ecit als ar e tr u e a n d c orr ect a n d h er e by m a d e a p art of t his Or di n a nc e.

S ecti o n 2. A p pr o v al of M a p T h e fir e h az ar d s ev erity z o n e m a p e n titl e d “ City of Cl ov er d al e Fir e H az ar d S ev erity Z o n es” d at e d M ay 1 4, 2 0 2 5 , a ti ac h e d h er et o as Ex hi bit A a n d i nc or p or at e d h er ei n, is h er e by a d o pt e d.

T h e o ffici al m a p d e pic ti n g t h e d esi g n at e d fir e h az ar d s ev erity z o n es s h all b e m ai nt ai n e d o n a n d acc essi bl e fr o m t h e City of Cl ov er d al e o ffici al w e bsit e.

S ecti o n 3. S e v er a bilit y. If a ny s ec ti o n, s u bs ec ti o n, s e nt e nc e, cl a us e, p hr as e or p or ti o n of t his Or di n a nc e is f or a ny r e as o n h el d t o b e i nv ali d or u nc o ns tit u ti o n al by a d ecisi o n of a ny c o urt of c o m p et e nt j uris dic ti o n, s uc h d ecisi o n s h all n ot a ff ect t h e v ali dity of t h e r e m ai ni n g p or ti o ns of t his Or di n a nc e . T h e City C o u ncil h er e by d ecl ar es t h at it w o ul d h av e p ass e d t h e Or di n a nc e, a n d e ac h a n d ev er y s ec ti o n, s u bs ec ti o n, s e nt e nc e, cl a us e , p hr as e or p or ti o n n ot d ecl ar e d i nv ali d or 9 8
u nc o ns tit u ti o n al wit h o ut r e g ar d t o w h et h er a ny p or ti o n of t his Or di n a nc e w o ul d b e s u bs e q u e ntl y d ecl ar e d i nv ali d or u nc o ns tit u ti o n al.

S ecti o n 4. C E Q A. T h e Cl ov er d al e City C o u ncil fi n ds t h at t his Or di n a nc e is ex e m pt fr o m t h e r e q uir e m e nts of t h e C alif or ni a E nvir o n m e nt al Q u ality Act (“ C E Q A”) b ec a us e C E Q A o nl y a p pli es t o t h e discr e ti o n ar y d ecisi o ns of t h e City. B ec a us e t h e City C o u ncil is r e q uir e d by G ov er n m e nt C o d e s ec ti o n 5 1 1 7 9 t o a d o pt t his or di n a nc e, it is n ot ex ercisi n g a ny discr e ti o n s u bj ect t o C E Q A r evi e w.

S ecti o n 4. E ff ecti v e D at e a n d P u blic ati o n. T his Or di n a nc e s h all b e a n d t h e s a m e is h er e by d ecl ar e d t o b e i n f ull f orc e a n d e ff ect fr o m a n d a ti er t hirty ( 3 0) d ays a ti er t h e d at e of its a d o p ti o n. B ef or e t h e ex pir a ti o n of fi ti e e n ( 1 5) d ays a ti er s ai d p ass a g e, t his or di n a nc e or a s u m m ar y t h er ef or e as pr ovi d e d i n C alif or ni a G ov er n m e nt C o d e S ec ti o n 3 6 9 3 3, s h all b e p u blis h e d at l e ast o nc e i n a n e ws p a p er of g e n er al circ ul a ti o n p u blis h e d a n d circ ul at e d i n t h e City of Cl ov er d al e, al o n g wit h t h e n a m es of t h e C o u ncil M e m b ers v o ti n g f or or a g ai nst its p ass a g e.

U p o n a d o p ti o n of t h e Or di n a nc e , t h e City Cl er k is dir ect e d t o tr a ns mit a c o py of t h e r di n a nc e t o t h e St at e B o ar d of F or estr y a n d Fir e Pr ot ec ti o n wit hi n t hirty ( 3 ) d ays as r e q uir e d by G o v er n m e nt C o d e S ec ti o n 5 1 1 7 9 (c ).

I h er e by c er tif y t h at t h e f or e g oi n g is a tr u e a n d c o m pl et e c o py of a n or di n a nc e d ul y a n d r e g ul arl y a d o pt e d by t h e City at a r e g ul ar m e e ti n g t h er e of h el d o n M ay 2 9 , 2 0 2 5, by t h e f oll o wi n g v ot e:

P A S S E D, A P P R O V E D A N D A D O P T E D t his 2 9t h d ay of M a y, 2 0 2 5 b y t h e f oll o wi n g v ot e:

AY E S:

N O E S:

A B S E N T:

A B S T AI N:

A p pr ov e d: A tt est e d:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ To d d L a n ds, M ay or Mic h al e M al o n ey, City Cl er k 9 9
City a n d C o u nty b o u n d ari e s a s of 1 0 / 2 2 / 2 4 ( C A B o ar d of E q u aliz ati o n) C A L FI R E St at e R e s p o n si bility Ar e a s ( S R A 2 5 _ 1) C A L FI R E Fir e H az ar d S ev erity Z o n e s ( F H S Z S R A 2 3 _ 3, F H S Z L R A _ 2 5 _ 1) D at a S o ur c e s:

D a ni el B erl a nt, St at e Fir e M ar s h al, C A D e p art m e nt of F or e str y a n d Fir e Pr ot e cti o n J o e Tyl er, Dir e ct or / Fir e C hi ef, C A D e p art m e nt of F or e str y a n d Fir e Pr ot e cti o n W a d e Cr o wf o ot, S e cr et ar y f or N at ur al R e s o ur c e s, C A N at ur al R e s o ur c e s A g e n cy T h e St at e of C alif or ni a a n d t h e D e p art m e nt of F or e str y a n d Fir e G avi n N e w s o m, G ov er n or, St at e of C alif or ni a Pr ot e cti o n m a k e n o r e pr e s e nt ati o n s or w arr a nti e s r e g ar di n g t h e a c c ur a cy of d at a or m a p s. N eit h er t h e St at e n or t h e D e p art m e nt s h all b e li a bl e u n d er a ny cir c u m st a n c e s f or a ny dir e ct, s p e ci al, i n ci d e nt al, or c o n s e q u e nti al d a m a g e s wit h r e s p e ct t o a ny cl ai m by a ny u s er or t hir d p arty o n a c c o u nt of, or ari si n g fr o m, t h e u s e of d at a or m a p s. a n d ot h er r el ev a nt f a ct or s i n cl u di n g ar e a s w h er e wi n d s h av e b e e n i d e ntif i e d by t h e Offi c e of t h e St at e Fir e M ar s h al a s a m aj or c a u s e of wil dfir e s pr e a d.
st at e wi d e crit eri a a n d b a s e d o n t h e s ev erity of fir e h az ar d t h at i s ex p e ct e d t o pr ev ail i n t h o s e ar e a s. M o d er at e, hi g h, a n d v ery hi g h fir e h az ar d s ev erity z o n e s s h all b e b a s e d o n f u el l o a di n g, sl o p e, fir e w e at h er, G o v er n m e nt C o d e s e cti o n 5 1 1 7 8 r e q uir e s t h e St at e Fir e M ar s h al t o i d e ntify ar e a s i n t h e st at e a s m o d er at e, hi g h, a n d v ery hi g h fir e h az ar d s ev erity z o n e s b a s e d o n c o n si st e nt W at er b o dy
F e d er al R e s p o n si bility
Ar e a ( F R A)
U nz o n e d L R A
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Fir e H az ar d S ev erity Z o n e s ( F H S Z) i n L o c al R e s p o n si bility Ar e a ( L R A), a s I d e ntifi e d by t h e S at e Fir e M ar s h al Cl ov er d al e
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L o c al R e s p o n si bility Ar e a
Fir e H az ar d S ev erity Z o n e s
CI T Y O F C L O V E R D A L E – S O N O M A C O U N T Y Fir e H az ar d S ev erity Z o n e s i n St at e R e s p o n si bility Ar e a ( S R A), Eff e cti v e A pril 1, 2 0 2 4
1 0 0
C A L FI R E Dece m ber 1 8, 2 0 2 4
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W h at is a “ Fir e H a z ar d S e v erit y Z o n e, ” or F H S Z? A ns w er: P u bli c R es o ur c e C o d e 4 2 0 2; T h e St at e Fir e M ars h al s h all cl assif y l a n ds wit hi n st at e r es p o nsi bilit y ar e as i nt o fir e h a z ar d s e v erit y z o n es. E a c h z o n e s h all e m br a c e r el ati v el y h o m o g e n e o us l a n ds a n d s h all b e b as e d o n f u el l o a di n g, sl o p e, fir e w e at h er, a n d ot h er r el e v a nt f a ct ors pr es e nt, i n cl u di n g ar e as w h er e wi n ds h a v e b e e n i d e ntifi e d b y t h e d e p art m e nt as a m aj or c a us e of wil dfir e s pr e a d. G o v er n m e nt C o d e 5 1 1 7 8; T h e St at e Fir e M ars h al s h all i d e ntif y ar e as i n t h e st at e as m o d er at e, hi g h, a n d v er y hi g h fi r e h a z ar d s e v erit y z o n es b as e d o n c o nsist e nt st at e wi d e crit eri a a n d b as e d o n t h e s e v erit y of fir e h a z ar d t h at is e x p e ct e d t o pr e v ail i n t h os e ar e as. M o d er at e, hi g h, a n d v er y hi g h fir e h a z ar d s e v erit y z o n es s h all b e b as e d o n f u el l o a di n g, sl o p e, fir e w e at h e r, a n d ot h er r el e v a nt f a ct ors i n cl u di n g ar e as w h er e wi n ds h a v e b e e n i d e ntifi e d b y t h e Offi c e of t h e St at e Fir e M ars h al as a m aj or c a us e of wil dfir e s pr e a d.

W h y ar e fir e h a z ar d s e v erit y m a ps b ei n g u p d at e d? A ns w er: T h e h a z ar d m a ps ar e b ei n g u p d at e d t o m or e a c c ur at el y r efl e ct t h e z o n es i n C alif or ni a t h at ar e s us c e pti bl e t o wil dfir e. T h e h a z ar d m a p pi n g pr o c ess will i n c or p or at e n e w s ci e n c e i n l o c al cli m at e d at a a n d i m pr o v e d fir e ass ess m e nt m o d eli n g i n d et er mi ni n g h a z ar d r ati n gs.

W h at d o Fir e H a z ar d S e v erit y Z o n es m e as ur e? A ns w er: T h e Fir e H a z ar d S e v erit y Z o n e m a p e v al u at es “ h a z ar d, ” n ot “ris k ”. T h e m a p is li k e fl o o d z o n e m a ps, w h er e l a n ds ar e d es cri b e d i n t er ms of t h e pr o b a bilit y l e v el of a p arti c ul ar ar e a b ei n g i n u n d at e d b y fl o o d w at ers, a n d n ot s p e cifi c all y pr es cri pti v e of i m p a cts. “H a z ar d ” is b as e d o n t h e p h ysi c al c o n diti o ns t h at cr e at e a li k eli h o o d a n d e x p e ct e d fir e b e h a vi or o v er a 3 0 t o 5 0 y e ar p eri o d wit h o ut c o nsi d eri n g miti g ati o n m e as ur es s u c h as h o m e h ar d e ni n g, r e c e nt wil dfir e, or f u el r e d u cti o n eff orts. “ Ris k ” is t h e p ot e nti al d a m a g e a fir e c a n d o t o t h e ar e a u n d er e xisti n g c o n diti o ns, a c c o u nti n g f or a n y m o difi c ati o ns s u c h as f u el r e d u cti o n pr oj e cts, d ef e nsi bl e s p a c e, a n d i g niti o n r es ist a nt b uil di n g c o nstr u cti o n.

W h er e d o Fir e H a z ar d S e v erit y Z o n es a p pl y? A ns w er: Fir e H a z ar d S e v erit y Z o n es ar e f o u n d i n ar e as w h er e t h e st at e h as fi n a n ci al r es p o nsi bilit y f or wil dfir e pr ot e cti o n a n d pr e v e nti o n, c all e d t h e St at e R es p o nsi bilit y Ar e a.

M or e t h a n 3 1 milli o n a cr es ar e i n t his ar e a. U n d er S e n at e Bill 6 3 ( St er n, 2 0 2 1) G o v er n m e nt C o d e 5 1 1 7 8 w as a m e n d e d t o a d d t h e M o d er at e a n d Hi g h Fir e H a z ar d S e v erit y Z o n es wit h t h e V er y Hi g h i n l o c al j uris di cti o ns.

W h at ar e t h e us es of Fir e H a z ar d S e v erit y Z o n es? A ns w er: T h e z o n es ar e us e d f or s e v er al p ur p os es i n cl u di n g t o d esi g n at e ar e as w h er e C alif or ni a’s d ef e nsi bl e s p a c e st a n d ar ds a n d wil dl a n d ur b a n i nt erf a c e b uil di n g c o d es ar e

R E Q U E N T L Y S K E D U E S TI O N S B O U T
2 0 2 Fire H a z ar d Se verit y Z o n es
ir e H a z ar d S e v erit y Z o n es E x pl ai n e d
1 0 1
C A L FI R E Dece m ber 1 8, 2 0 2 4
2 0 2 4 F A Q Pa ge
r e q uir e d. T h e y c a n b e a f a ct or i n r e al est at e dis cl os ur e, a n d l o c al g o v er n m e nts m a y c o nsi d er t h e m i n t h eir g e n er al pl a n.

Is t h er e a n e as y w a y t o d et er mi n e t h e Fir e H a z ar d S e v erit y Z o n e of m y pr o p ert y? A ns w er: Yo u c a n s e ar c h b y a d dr ess t o fi n d y o ur c urr e nt d esi g n ati o n o n t h e w e b at:
osf m.fir e. c a. g o v / F H S Z
W h at ar e t h e k e y el e m e nts of t h e Fir e H a z ar d S e v erit y Z o n e m o d el? A ns w er: T h e fir e h a z ar d s e v erit y m o d el f or wil dl a n d fir e h as t w o k e y el e m e nts: pr o b a bilit y of a n ar e a b ur ni n g a n d e x p e ct e d fir e b e h a vi or u n d er extr e m e f u el a n d w e at h er c o n di ti o ns .

T h e z o n es r efl e ct ar e as t h at h a v e si mil ar b ur n pr o b a biliti es a n d fir e b e h a vi or c h ar a ct eristi cs. T h e f a ct ors c o nsi d er e d i n d et er mi ni n g fir e h a z ar d wit hi n wil dl a n d ar e as ar e fir e hist or y, fl a m e l e n gt h, t err ai n, l o c al w e at h er, a n d p ot e nti al f u el o v er a 5 0 e ar p eri o d.

O utsi d e of wil dl a n ds, t h e m o d el c o nsi d ers f a ct ors t h at mi g ht l e a d t o b uil di n gs b ei n g t hr e at e n e d, i n cl u di n g t err ai n, w e at h er, ur b a n v e g et ati o n c o v er, bl o wi n g e m b ers, pr o xi mit y t o wil dl a n d, fir e hist or y, a n d fir e h a z ar d i n n e ar b y wil dl a n ds. F H S Zs ar e n ot a str u ct ur e l oss m o d el, as k e y i nf or m ati o n r e g ar di n g str u ct ur e i g niti o n (s u c h as r o of t y p e, et c.) is n ot i n cl u d e d.

H o w d o t h e Fir e H a z ar d S e v erit y Z o n e M a ps diff er fr o m C alif or ni a P u bli c Utiliti es C o m missi o n ( C P U C) Hi g h Fir e T hr e at Distri ct M a ps?
A ns w er: T h e C alif or ni a P u bli c Utiliti es C o m missi o n ( C P U C) s p o ns or e d m a p, k n o w n as " C P U C Hi g h Fir e T hr e at Distri ct M a p ” ( H F T D), i n cl u d es si mil ar f a ct ors as t h os e i n t h e F H S Z m a ps, h o w e v er t h e C P U C H F T D M a p is d esi g n e d s p e cifi c all y f or i d e ntif yi n g ar e as w h er e t h er e is a n i n cr e as e d ris k f or utilit y ass o ci at e d wil dfir es. As s u c h, t h e C P U C m a p i n cl u d es fir e h a z ar ds ass o ci at e d wit h hist ori c al p o w erli n e c a us e d wil dfir es, c urr e nt f u el c o n diti o ns, a n d s c or es ar e as b as e d o n w h er e fir es st art, as o p p os e d t o w h er e p ot e nti al fir es m a y c a us e i m p a cts.

W h y is m y pr o p ert y i n a diff er e nt z o n e t h a n t h e a dj a c e nt ar e a, w hi c h l o o ks si mil ar? A ns w er: I n n o n wil dl a n d ar e as, z o n e e d g es o c c ur b as e d o n dist a n c e t o t h e wil dl a n d e d g e.

B e c a us e h a z ar d i n t h es e ar e as is l ar g el y d et er mi n e d b y i n c o mi n g e m b ers fr o m a dj a c e nt wil dl a n d, ur b a n ar e as t h at ar e si mil ar i n v e g et ati o n t y p e a n d h o usi n g d e nsit y m a y h a v e a c h a n g e i n F H S Z cl ass as t h e dist a n c e t o t h e wil dl a n d e d g e i n cr e as es. Ar e as i m m e di at el y a dj a c e nt t o wil dl a n d r e c ei v e t h e s a m e F H S Z s c or e as t h at wil dl a n d w h er e fir e ori gi n at es, a n d t h e m o d el t h e n pr o d u c es l o w er s c or es as t h e dist a n c e t o wil dl a n d e d g e i n cr e as e s.

I n wil dl a n d ar e as, z o n e e d g es ar e a r es ult of t h e w a y z o n es ar e d eli n e at e d. S p e cifi c all y, z o n es r e pr es e nt ar e as of si mil ar sl o p e a n d f u el p ot e nti al. Z o n e b o u n d ari es di vi d e z o n es b as e d o n g e o gr a p hi c a n d v e g et ati o n f e at ur es t h at ali g n wit h fir e h a z ar d p ot e nt i al; alt h o u g h, at a l o c al s c al e, it m a y a p p e ar t h at t h e i m m e di at e ar e a is si mil ar o n b ot h si d es of t h e e d g e. T h e cl ass v al u e wit hi n a z o n e is b as e d o n t h e a v er a g e h a z ar d s c or e a cr oss t h e w h ol e z o n e, s o ar e as t h at ar e i n t h e s a m e z o n e b ut n ot i m m e di at el y a d j a c e nt t o a l o c al ar e a c a n h a v e a n i nfl u e n c e o n t h e fi n al z o n e cl assifi c ati o n.

D at a R el at e d Q u esti o ns
H o w ar e Fir e H a z ar d S e v erit y Z o n es d et er mi n e d? A ns w er: C A L FI R E us e d t h e b est a v ail a bl e s ci e n c e a n d d at a t o d e v el o p, a n d fi el d t est a m o d el t h at s er v e d as t h e b asis of z o n e assi g n m e nts. T h e m o d el e v al u at e d t h e pr o b a bilit y of 1 0 2
C A L FI R E Dece m ber 1 8, 2 0 2 4
2 0 2 4 F A Q Pa ge
t h e ar e a b ur ni n g a n d p ot e nti al fir e b e h a vi or i n t h e ar e a. M a n y f a ct ors w er e i n cl u d e d s u c h as fir e hist or y, v e g et ati o n, fl a m e l e n gt h, bl o wi n g e m b ers, pr o xi mit y t o wil dl a n d, t err ai n, a n d w e at h er.

W h at n e w d at a will b e i n cl u d e d i n t h e n e w m o d el, a n d h o w d o es t his diff er fr o m t h e pr e vi o us m o d el?
A ns w er: A 2 k m gri d of cli m at e d at a c o v eri n g t h e y e ars 2 0 0 3 2 0 1 8 is b ei n g us e d i n t h e u p d at e. T h e pr e vi o us m o d el us e d st o c k w e at h er i n p uts a cr oss t h e st at e t o c al c ul at e wil dl a n d fir e i nt e nsit y s c or es. T h e u p d at e d m o d el will a dj ust fir e i nt e nsit y s c or es b as e d o n h e m ost e xtr e m e fir e w e at h er at a gi v e n l o c ati o n, c o nsi d eri n g t e m p er at ur e, h u mi dit y, a n d wi n d s p e e d. I n a d diti o n, e m b er tr a ns p ort is b ei n g m o d el e d b as e d o n l o c al distri b uti o ns of o bs er v e d wi n d s p e e d a n d dir e cti o n v al u es i nst e a d of usi n g a g e n eri c b u ff er dist a n c e f or ur b a n ar e as a dj a c e nt t o wil dl a n ds.

W h at is t h e diff er e n c e b et w e e n t h e v ari o us Fir e H a z ar d S e v erit y Z o n es? A ns w er: Cl assifi c ati o n of a wil dl a n d z o n e as M o d er at e, Hi g h or V er y Hi g h fir e h a z ar d is b as e d o n t h e a v er a g e h a z ar d a cr oss t h e ar e a i n cl u d e d i n t h e z o n e, w hi c h h a v e a mi ni m u m si z e of 2 0 0 a cr es. I n wil dl a n ds, h a z ar d is a f u n cti o n of m o d el e d fl a m e l e n gt h u n d er t h e orst c o n diti o ns a n d a n n u al b ur n pr o b a bilit y. B ot h t h es e f a ct ors g e n er all y i n cr e as e wit h i n cr e asi n g h a z ar d l e v el, b ut t h er e m a y b e i nst a n c es w h er e o n e v al u e is V er y Hi g h a n d t h e ot h er is l o w, p us hi n g t h e o v er all h a z ar d i nt o a m or e i nt er m e di at e r a n ki n g. O n a v er a g e, b ot h m o d el e d fl a m e l e n gt h a n d b ur n pr o b a bilit y i n cr e as e b y r o u g hl y 4 0 6 0 % b et w e e n h a z ar d cl ass es. Cl assifi c ati o n o utsi d e of wil dl a n d ar e as is b as e d o n t h e fir e h a z ar d of t h e a dj a c e nt wil dl a n d a n d t h e pr o b a bilit y of fl a m es a n d e m b ers t hr e at e ni n g b uil di n gs.

W h y d o es t h e m o d el pl a c e a n e m p h asis o n t h e s pr e a d of e m b ers? A ns w er: E m b ers s pr e a d wil dfir e b e c a us e t h e y c a n tr a v el l o n g dist a n c es i n t h e wi n d a n d i g nit e v e g et ati o n, r o ofs, atti cs ( b y g etti n g i nt o v e nts), a n d d e c ks.

St at e R e g ul at e d Ar e a Q u esti o ns
W h e n w er e t h e m a ps l ast u p d at e d?
A ns w er: T h e Offi c e of t h e St at e Fir e M ars h al b e g a n t h e r e g ul at or y pr o c ess f or t h e St at e R es p o nsi bilit y Ar e a ( S R A) i n D e c e m b er 2 0 2 2, t h e fi n al m a ps w er e a d o pt e d o n J a n u ar y 3 1, 2 0 2 4, a n d b e c a m e eff e cti v e A pril 1, 2 0 2 4.

W h at is “ St at e R es p o nsi bilit y Ar e a," or S R A? A ns w er: S R A is a l e g al t er m d efi ni n g t h e ar e a w h er e t h e st at e h as fi n a n ci al r es p o nsi bilit y f or wil dl a n d fir e pr ot e cti o n a n d pr e v e nti o n. I n c or p or at e d citi es a n d f e d er al o w n ers hi p ar e n ot i n cl u d e d. Wit hi n t h e S R A, C A L FI R E is r es p o nsi bl e f or fir e pr e v e nti o n a n d s u p pr e ssi o n.

T h er e ar e m or e t h a n 3 1 milli o n a cr es i n S R A, wit h a n esti m at e d 1. 7 milli o n p e o pl e a n d 8 0 0, 0 0 0 e xisti n g h o m es.

H o w is st at e r es p o nsi bilit y ar e a d et er mi n e d? A ns w er: T h e B o ar d of F or estr y a n d Fir e Pr ot e cti o n ( B o ar d) cl assifi es l a n d as St at e R es p o nsi bilit y Ar e a. T h e l e g al d efi niti o n of S R A is f o u n d i n t h e P u bli c R es o ur c es C o d e S e cti o n 4 1 2 5. T h e B o ar d h as d e v el o p e d d et ail e d pr o c e d ur es t o cl assif y l a n ds as St at e R es p o nsi bilit y Ar e a. L a n ds ar e r e m o v e d fr o m S R A w h e n t h e y b e c o m e i n c or p or at e d b y a cit y, c h a n g e i n o w n ers hi p t o t h e f e d er al g o v er n m e nt, b e c o m e m or e d e ns el y p o p ul at e d, or a r e c o n v ert e d t o i nt e nsi v e a gri c ult ur e t h at mi ni mi z es t h e ris k of wil dfir e. W hil e s o m e l a n ds ar e r e m o v e d fr o m S R A a ut o m ati c all y, t h e B o ar d t y pi c all y r e vi e ws c h a n g es e v er y fi v e y e ars. 1 0 3
C A L FI R E Dece m ber 1 8, 2 0 2 4
2 0 2 4 F A Q Pa ge
W h at Fir e H a z ar d S e v erit y Z o n es ar e i n St at e R es p o nsi bilit y Ar e a? A ns w er: All of t h e St at e R es p o nsi bilit y Ar e a is i n a Fir e H a z ar d S e v erit y Z o n e. L a n ds ar e eit h er r a n k e d as M o d er at e, Hi g h or V er y Hi g h Fir e H a z ar d S e v erit y Z o n es.

W h at ar e t h e wil dl a n d ur b a n i nt erf a c e ( W UI) b uil di n g c o d es i n St at e R es p o nsi bilit y Ar e a? A ns w er: T h e W UI b uil di n g c o d es ( C alif or ni a B uil di n g C o d e ( C B C) C h a pt er 7 A) r e d u c e t h e ris k of e m b ers f a n n e d b y wi n d bl o w n wil dfir es fr o m i g niti n g b uil di n gs. T h e c o d es f or r o ofi n g, si di n g, d e c ki n g, wi n d o ws, a n d v e nts a p pl y t hr o u g h o ut all st at e r es p o nsi bilit y ar e a r e g ar dl ess of t h e fir e h a z ar d s e v erit y r a n ki n g. E m b er r esist a nt b uil di n g m at eri als c a n b e f o u n d at: htt ps: / / osf m.fir e. c a. g o v / di visi o ns /fir e e n gi n e eri n g a n d i n v esti g ati o ns / b uil di n gm at eri als listi n g Is t h e GI S d at a f or Fir e H a z ar d S e v erit y Z o n es a v ail a bl e f or d o w nl o a d? A ns w er: T h e d at a i n p uts us e d t o d e v el o p t h e Fir e H a z ar d S e v erit y Z o n es ar e i d e ntifi e d i n t h e I niti al St at e m e nt of R e as o ns (I S O R) Titl e 1 9 D e v el o p m e nt ( c a. g o v) C A L FI R E h as d e v el o p e d a n a d diti o n al d at a p a c k a g e w hi c h c o nsists of s e q u e nti al m o d eli n g st e ps, i n cl u di n g a n y d at a i n p uts t h at w er e n ot alr e a d y p u bli cl y a v ail a bl e a n d r ef er e n c e d i n t h e I S O R. T h e d at a p a c k a g e e n c o m p ass es 3 4 s p ati al d at as ets a n d 8 t a bl es, pr o vi d e d i n r ast er, p ol y g o n, a n d t a bl e f or m at. T h es e d at as ets ar e f or m att e d f or Esri Ar c GI S s oft w ar e, e x c e pt f or f o ur t a bl es pr o vi d e d i n E x c el. Te n of t h e d at as ets ar e u p d at e d v ersi o ns us e d t o pr o d u c e a n e dit e d S R A F H S Z m a p f oll o wi n g t h e p u bli c c o m m e nt p eri o d t h at e n d e d A pril 4, 2 0 2 3.

U p o n f or m al a d o pti o n of t h e F H S Z m a p, t h e fi n al S R A F H S Z g e os p ati al d at a fil e will b e c o m e a v ail a bl e. T h e d at a p a c k a g e is a v ail a bl e o n t h e F H S Z w e bsit e Fir e H a z ar d S e v erit y Z o n es ( c a. g o v) u n d er t h e s ci e n c e a n d m et h o ds b a n n er.

W h y d o w at er b o di es h a v e a Fir e H a z ar d S e v erit y Z o n e Cl assifi c ati o n? A ns w er: All ar e as i n St at e R es p o nsi bilit y Ar e a, i n cl u di n g w at er b o di es, r e q uir e a fir e h a z ar d s e v erit y z o n e d esi g n ati o n. T h e 2 0 0 7 F H S Z m a ps z o n e d all w at er as m o d er at e b y d ef a ult. I n t h e 2 0 2 3 F H S Z m o d el w e a d d e d a b uff er of F H S Z fr o m t h e s urr o u n di n g wil dl a n d i nt o w at er b o di es t o a c c o u nt f or p ot e nti al t hr e at of e m b ers t o b uil di n gs o n d o c ks a n d h o us e b o ats, as w ell as v ari ati o n i n r es er v oir h ei g ht t h at o c c urs wit h dr o u g ht.

L o c al R e g ul at e d Ar e a Q u esti o ns
W h at is “ L o c al R es p o nsi bilit y Ar e a ”, or L R A? A ns w er: L o c al R es p o nsi bilit y Ar e as ( L R A) ar e i n c or p or at e d citi es, ur b a n r e gi o ns, a gri c ult ur e l a n ds, a n d p orti o ns of t h e d es ert w h er e t h e l o c al g o v er n m e nt is r es p o nsi bl e f or wil dfir e pr ot e cti o n. T his is t y pi c all y pr o vi d e d b y cit y fir e d e p art m e nts, fir e pr ot e cti o n distri cts, c o u nti es, a n d b y C A L FI R E u n d er c o ntr a ct.

W h e n di d Fir e H a z ar d S e v erit y Z o n es st art i n L o c al R es p o nsi bilit y Ar e a? A ns w er : T h e “ B at es Bill ” ( A B 3 3 7), G o v er n m e nt C o d e S e cti o n 5 1 1 7 5, w as pr o m pt e d b y t h e d e v ast ati n g O a kl a n d Hills Fir e of 1 9 9 1. T his mi d 1 9 9 0s l e gisl ati o n c alls f or C A L FI R E t o e v al u at e fir e h a z ar d s e v erit y i n l o c al r es p o nsi bilit y ar e a a n d t o m a k e a r e c o m m e n d ati o n t o t h e l o c al j uris di cti o n w h er e v er y hi g h F H S Zs e xist. T h e G o v er n m e nt C o d e t h e n pr o vi d es dir e cti o n f or t h e l o c al j uris di cti o n t o t a k e a p pr o pri at e a cti o n.

H o w ar e Fir e H a z ar d S e v erit y Z o n es d et er mi n e d i n l o c al r es p o nsi bilit y ar e as? A ns w er: C A L FI R E us es a n e xt e nsi o n of t h e st at e r es p o nsi bilit y ar e a Fir e H a z ar d S e v erit y 1 0 4
C A L FI R E Dece m ber 1 8, 2 0 2 4
2 0 2 4 F A Q Pa ge
Z o n e m o d el as t h e b asis f or e v al u ati n g fir e h a z ar d i n L o c al R es p o nsi bilit y Ar e a. T h e L o c al R es p o nsi bilit y Ar e a h a z ar d r ati n g r efl e cts fl a m e a n d e m b er i ntr usi o n fr o m a dj a c e nt wil dl a n ds a n d fr o m fl a m m a bl e v e g et ati o n i n t h e ur b a n ar e a.

W h at ar e t h e r e q uir e m e nts f or l a n d o w n ers i n F H S Zs i n l o c al r es p o nsi bilit y ar e as? A ns w er: C alif or ni a’s W UI b uil di n g c o d es ( C B C C h a pt er 7 A) a p pl y t o t h e d esi g n a n d c o nstr u cti o n of n e w b uil di n gs l o c at e d i n Hi g h a n d V er y Hi g h F H S Zs i n L o c al R es p o nsi bilit y Ar e as. L o c al or di n a n c es m a y r e q uir e i g niti o n r esist a nt c o nstr u cti o n f or r e m o d el pr oj e cts.

C h e c k wit h y o ur l o c al b uil di n g d e p art m e nt t o d et er mi n e w hi c h i g niti o n r esist a nt b uil di n g c o d es a p pl y t o y o ur pr oj e ct. I n a d diti o n, G o v er n m e nt C o d e S e cti o n 5 1 1 8 2 c alls f or d ef e nsi bl e s p a c e cl e ar a n c e a n d ot h er wil dl a n d fir e s af et y pr a cti c es f or b uil di n gs. O w n ers ar e als o r e q uir e d t o m a k e a n at ur al h a z ar d dis cl os ur e as p art of a r e al est at e tr a nsf er. F or i nf or m ati o n r e g ar di n g “ h o m e h ar d e ni n g ” a n d d ef e nsibl e s p a c e cl e ar a n c e, visit w w w. R e a d y F or Wil dfir e. or g .

D o es t h e d esi g n ati o n of V er y Hi g h Fir e H a z ar d S e v erit y Z o n es i n t h e L o c al R es p o nsi bilit y Ar e a tri g g er t h e 1 0 0 f o ot cl e ar a n c e r e q uir e m e nt? A ns w er: Yes, p er G o v er n m e nt C o d e 5 1 1 8 2 u nl ess a l o c al g o v er n m e nt h as p ass e d a m or e stri n g e nt r e q uir e m e nt, t h e 1 0 0 f o ot d ef e nsi bl e s p a c e cl e ar a n c e a p pli es. F or i nf or m ati o n r e g ar di n g “ h o m e h ar d e ni n g ” a n d d ef e nsi bl e s p a c e cl e ar a n c e, visit w w w. R e a d y F or Wil dfir e. or g
H o w d o es C A L FI R E assist L o c al G o v er n m e nts i n Fir e H a z ar d S e v erit y Z o n es? A ns w er: C A L FI R E’s L a n d Us e Pl a n ni n g Pr o gr a m is a s p e ci ali z e d u nit t h at pr o vi d es s u p p ort t o l o c al g o v er n m e nts b y pr o vi di n g fir e s af et y e x p ertis e o n t h e St at e’s wil dl a n d ur b a n i nt erf a c e b uil di n g c o d es, wil dfir e s af et y c o d es, as w ell as h el pi n g i n t h e d e v el o p m e nt of t h e s af et y el e m e nts i n g e n er al pl a ns.

W h at is t h e pr o c ess f or d e v el o pi n g Fir e H a z ar d S e v erit y Z o n es i n t h e L o c al R es p o nsi bilit y Ar e a? A ns w er: C A L FI R E us es t h e s a m e m o d eli n g d at a t h at is us e d t o m a p t h e St at e R es p o nsi bilit y Ar e a. T h e m a p, al o n g wit h a m o d el or di n a n c e, ar e t h e n s e nt t o t h e g o v er ni n g b o d y f or a d o pti o n.
o w ar e t h e n e w Fir e H a z ar d S e v erit y Z o n es i m p a cti n g d e v el o p m e nt? A ns w er: M a n y of t h e c h a n g es e x p a n di n g fir e h a z ar d s e v erit y z o n es i n l o c al r es p o nsi bilit y ar e as ( L R A) h a v e b e e n s u p p ort e d b y t h e b uil di n g i n d ustr y. C A L FI R E w or ks cl os el y wit h t h e b uil di n g i n d ustr y w h e n s etti n g v ari o us b uil di n g c o d es a n d d ef e nsi bl e s p a c e r e q uir e m e nts, s o w e ar e w or ki n g t o g et h er t o n ot aff e ct d e v el o p m e nt its elf b ut t o m a k e s ur e d e v el o p m e nt m at c h es t h e h a z ar ds of t h at ar e a.

W h e n will t h e L o c al R es p o nsi bilit y Ar e a M a p b e r el e as e d? A ns w er: T h e L o c al R es p o nsi bilit y Ar e a M a p Pr o c ess will h a p p e n aft er t h e St at e R es p o nsi bilit y Ar e a pr o c ess h as b e e n c o m pl et e d, w hi c h is esti m at e d t o o c c ur i n t h e wi nt er of 2 0 2
W h y h a v e n’t M o d er at e a n d Hi g h Fir e H a z ar d S e v erit y Z o n e cl ass es b e e n cl assifi e d b ef or e i n t h e L o c al R es p o nsi bilit y Ar e a?
A ns w er: N e w l e gisl ati o n, S e n at e Bill 6 3 ( St er n, 2 0 2 1), n o w r e q uir es t h e a d o pti o n of all t hr e e Fir e H a z ar d S e v erit y Z o n e cl ass es i n t h e L o c al R es p o nsi bilit y Ar e a. Pr e vi o usl y o nl y V er y Hi g h Fir e H a z ar d S e v erit y Z o n es w er e r e q uir e d f or a d o pti o n i n L o c al R es p o nsi bili t y Ar e as.
1 0 5
C A L FI R E Dece m ber 1 8, 2 0 2 4
2 0 2 4 F A Q Pa ge
I ns ur a n c e R el at e d Q u esti o ns
Will t h e n e w Fir e H a z ar d S e v erit y Z o n es aff e ct m y a bilit y t o g et or m ai nt ai n i ns ur a n c e? A ns w er: I ns ur a n c e c o m p a ni es us e ris k m o d els, w hi c h diff er fr o m h a z ar d m o d els, b e c a us e t h e y c o nsi d er t h e s us c e pti bilit y of a str u ct ur e t o d a m a g e fr o m fir e a n d ot h er s h ort t er m f a ct ors t h at ar e n ot i n cl u d e d i n h a z ar d m o d eli n g. It is u nli k el y t h at i ns ur a n c e ris k m o d els s p e cifi c all y c all o ut C A L FI R E Fir e H a z ar d S e v erit y Z o n es as a f a ct or, b ut m u c h of t h e s a m e d at a t h at is us e d i n t h e fir e h a z ar d s e v erit y z o n e m o d el ar e li k el y i n cl u d e d i n t h e i ns ur a n c e c o m p a ni es’ ris k m o d els. H o w e v er, i ns ur a n c e ris k m o d els i n c or p or at e m a n y a d diti o n al f a ct ors a n d f a ct ors t h at c h a n g e m or e fr e q u e ntl y t h a n t h os e t h at C A L FI R E i n cl u d es i n its h a z ar d m a p pi n g, w hi c h is b uilt t o r e m ai n st e a d y f or t h e n e xt 1 0 + y e ars.

R es o ur c es, A d diti o n al I nf or m ati o n, a n d C o nt a ct I nf or m ati o n To fi n d t h e c urr e nt F H S Z d esi g n ati o n f or a pr o p ert y, visit F H S Z M a p Vi e w er ( c a. g o v) H el pf ul li n ks:

F H S Z W e bsit e:
osf m. tir e.c a. g ov/ F H S Z
F H S Z M a p Vi e w er:

F H S Z M a p Vi e w er (c a. g ov)
C o nt a cts f or F H S Z f or P u bli c Q u esti o ns:
( 9 1 6) 6 3 3 7 6 5 5
F H S Zi nf or m ati o n @fir e. c a. g o v
1 0 6
Or di n a n c e A d o pti n g U p d at e d
Fir e M a ps
Al e x M o g, Cit y Att or n e y
M a y 1 4, 2 0 2 5
1 0 7
B a c k gr o u n d
C al Fir e r e g ul arl y r evi e ws a n d u p d at es t h e Fir e H az ar d S ev erit y Z o n e ( F H S Z) m a ps wit hi n St at e R es p o nsi bilit y Ar e as a n d L oc al R es p o nsi bilit y Ar e as
Cl assific ati o n b as e d o n t h e ev al u ati o n of m a ny f act ors, i ncl u di n g fir e hist or y, t err ai n, f u el gr o wt h, d e nsit y of h o usi n g, pr o p os e d d ev el o p m e nts, acc ess, a n d w at er s u p pl y c o nsi d er ati o ns T h e Fir e M a ps d e pict M o d er at e, Hi g h, a n d Ver y Hi g h Fir e H az ar d S ev erit y Z o n es i n S R As a n d L R As
T h e F H S Z m a ps r efl ect “ h az ar d” n ot “ris k” 1 0 8
L o c al A d o pti o n
oc al j uris dicti o ns ar e r e q uir e d t o a d o pt, by or di n a nc e, u p d at e d F H S Z M a ps wit hi n its j uris dicti o n wit hi n 1 2 0 d ays of r ec ei vi n g u p d at e d r ec o m m e n d ati o ns fr o m t h e St at e Fir e M ars h al ( e arl y J u n e)
Cit y is a ut h oriz e d t o est a blis h m or e stri n g e nt wil dfir e s af et y st a n d ar ds
Cit y c a n n ot d ecr e as e t h e fir e h az ar d s ev erit y z o n e l ev el or r e m ov e ar e as fr o m t h e r ec o m m e n d e d m a p. 1 0 9
N e w M a ps
T h e n e w F H S Z m a ps ar e a dr a m atic c h a n g e fr o m t h e existi n g F H S Z m a ps
U n d er t h e existi n g m a ps, a p pr oxi m at el y 7 5 acr es wit hi n Cl ov er d al e w er e wit hi n t h e “ Ver y Hi g h S ev erit y Z o n e”. U n d er t h e n e w m a ps, a p pr oxi m at el y 7 6 4 acr es ar e n o w wit hi n t h e “ Ver y Hi g h S ev erit y Z o n e”
A d diti o n al ar e as “ Hi g h” a n d “ M o d er at e” 1 1 0
1 1 1
V er y Hi g h F H S Z R e q uir e m e nts
1 0 0 f e et of d ef e nsi bl e s p ac e fr o m str uct ur es ( b ut n ot ext e n di n g b ey o n d pr o p ert y li n e), wit h m or e i nt e nsi v e r e q uir e m e nts wit hi n 5 3 0 f e et of a str uct ur e.

D o es n ot r e q uir e eli mi n ati o n of tr e es/ v e g et ati o n, as l o n g as pr o p erl y m ai nt ai n e d E m b er r esist a nt z o n e wit hi n 5 f e et of a str uct ur e ( g o es i nt o eff ect u p o n a d o pti o n of r e g ul ati o ns by C AL FI R E ex p ect e d l at er i n 2 0 2 5).

M ai nt e n a nc e of r o ofs fr e e fr o m l e av es, n e e dl es or v e g et ativ e m at eri als.

E n h a nc e d B uil di n g C o d e r e q uir e m e nts f or n e w c o nstr ucti o n Discl os ur e r e q uir e m e nts
N o dir ecti o n i m p act o n i ns ur a nc e r at es/ av ail a bilit y 1 1 2
R e c o m m e n d ati o n
Wai v e t h e first r e a di n g of a n d i ntr o d uc e a n or di n a nc e d esi g n ati n g Fir e H az ar d S ev erit y Z o n es
1 1 3
Cit y C o u ncil/ S ucc ess or
A g e nc y
A g e n d a It e m S u m m ar y
A g e n d a It e m:

M e eti n g D at e:

H. 2
M a y 1 4, 2 0 2 5
A g e n d a S ecti o n
N e w B usi n ess
St aff C o nt act:

D errick M o nt a ny e, P u blic W or ks Dir ect or
A g e n d a It e m Titl e:

A Pr of essi o n al S ervic es A gr e e m e nt wit h W est Y ost f or t h e U p d at e of T h e Cit y of Cl o v er d al e W at er M ast er Pl a n i n a n A m o u nt N ot t o Exc e e d $ 2 6 6, 4 0 0 R ec o m m e n d e d C o u ncil Acti o n(s)
A d o pt a R es ol uti o n E ntitl e d, A R es ol uti o n of t h e Cit y C o u ncil of t h e Cit y of Cl o v er d al e a p pr o vi n g a Pr of essi o n al S ervic e A gr e e m e nt Wit h W est Y ost f or t h e u p d at e of t h e t h e u p d at e of t h e 2 0 1 0 W at er M ast er Pl a n a n d A ut h orizi n g t h e Cit y M a n a g er t o ex ec ut e s ai d a gr e e m e nt” _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B ac k gr o u n d :

T h e City of Cl ov er d al e’s existi n g W at er M ast er Pl a n ( W M P) w as l ast u p d at e d i n 2 0 1 0. Si nc e t h at ti m e, p o p ul ati o n a n d w at er us e p att er ns h a v e ev ol v e d, a n d si g nific a nt c a pit al i m pr ov e m e nts h av e b e e n i m pl e m e nt e d. As a r es ult, a n u p d at e d W at er M ast er Pl a n is n ec ess ar y t o e v al u at e c urr e nt syst e m p erf or m a nc e, a ntici p at e f ut ur e n e e ds t hr o u g h 2 0 4 0, a n d d e v el o p a pri oritiz e d C a pit al I m pr o v e m e nt Pr o gr a m ( CI P).

W est Y ost h as s u b mitt e d a pr o p os al t o pr ovi d e c o m pr e h e nsi v e s ervic es t o c o m pl et e t his u p d at e. T h e sc o p e i ncl u d es hy dr a ulic m o d eli n g, s yst e m d e m a n d a n d s u p pl y a n al ysis, ass et i nv e nt ory a n d r e h a bilit ati o n pl a n ni n g, a n d d e v el o p m e nt of a fi n al W at er M ast er Pl a n t h at ali g ns wit h pr oj ect e d c o m m u nit y gr o wt h a n d r e g ul at ory r e q uir e m e nts.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ S u m m ar y :

T h e pr o p os e d pr oj ect will b e c o m pl et e d ov er a p pr oxi m at ely 1 1 m o nt hs a n d i ncl u d es t h e f oll o wi n g m aj or t as ks:

Pr oj ect M a n a g e m e nt – I ncl u d es kic k off, m o nt hl y c h eck i ns, a n d i nv oici n g.

D at a R e vi e w a n d D e m a n d/ S u p pl y A n al ysis – U p d ati n g s yst e m us e ass u m pti o ns b as e d o n n e w l a n d us e a n d m et eri n g d at a.

H y dr a ulic M o d el U p d at e a n d C ali br ati o n – Critic al f or d et er mi ni n g s yst e m p erf or m a nc e u n d er c urr e nt a n d b uil d o ut c o n diti o ns.

S yst e m E v al u ati o n – A n alysis of existi n g i nfr astr uct ur e a n d f ut ur e n e e ds.

R e h a bilit ati o n a n d R e pl ac e m e nt ( R & R) Pl a n – A 1 0 y e ar pl a n b as e d o n pi p e a g e, siz e, a n d m at eri al.

C a pit al I m pr o v e m e nt Pr o gr a m – C ost e d a n d pri oritiz e d i m pr ov e m e nts.

Pr e p ar ati o n of M ast er Pl a n R e p ort – D eliv er a bl es i ncl u d e dr aft a n d fi n al r e p orts wit h st ak e h ol d er i n p ut.
1 1 4
Cit y C o u ncil/ S ucc ess or A g e nc y A g e n d a It e m S u m m ary P a g e of
T h e t ot al pr o p os e d n ot t o exc e e d c ost f or t h e pr oj ect is $ 2 6 6, 4 0 0. T h e sc o p e of s er vic es als o i ncl u d es r e g ul ar m e eti n gs a n d c o or di n ati o n wit h st aff, a n d all w or k will b e p erf or m e d o n a ti m e a n d m at eri als b asis p er W est Y ost’s 2 0 2 5 Billi n g R at e Sc h e d ul e.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O pti o ns :

1. A p pr o v e t h e a gr e e m e nt wit h W est Y ost as r ec o m m e n d e d.

2. R e q u est m o dific ati o ns t o t h e sc o p e or b u d g et a n d r et ur n at a f ut ur e m e eti n g.

3. R ej ect t h e pr o p os al a n d dir ect st aff t o r eiss u e a n R F P. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ S u bc o m mitt e e R ec o m m e n d ati o n :

Bri n g f or w ar d
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B u d g et/ Fi n a nci al I m p act
T h e pr o p os e d n ot t o exc e e d a m o u nt of $ 2 6 6, 4 0 0 will b e f u n d e d t hr o u g h t h e W at er E nt er pris e F u n d.

S uffici e nt f u n ds h a v e b e e n all oc at e d f or t his u p d at e i n t h e F Y 2 0 2 4 2 5 b u d g et.

T his i n a b u d g et e d it e m u n d er b u d g et acc o u nt 6 0 0 4 0 8 0 0 4 2 1 3 5 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Att ac h m e nts :

1. R es ol uti o n

2. Ex hi bit A - A gr e e m e nt i ncl u di n g Sc o p e 1 1 5

CI T Y O F CL O V E R D AL E

CI T Y C O U N CIL
R E S OL U TI O N N O. _ _ _ _

A R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E A P P R O VI N G A P R O F E S SI O N AL S E R VI C E S A G R E E M E N T WI T H W E S T Y O S T F O R T H E U P D A T E O F T H E 2 0 1 0 W A T E R

M A S T E R PL A N A N D A U T H O RI ZI N G T H E CI T Y M A N A G E R T O E X E C U T E S AI D A G R E E M E N T W H E R E A S , t h e Cit y of Cl o v er d al e l ast u p d at e d its W at er M ast er Pl a n i n 2 0 1 0, a n d si nc e t h e n h as ex p eri e nc e d p o p ul ati o n gr o wt h, c h a n g es i n w at er us a g e p att er ns, a n d i m pl e m e nt ati o n of s yst e m u p gr a d es; a n d
W H E R E A S , a n u p d at e d W at er M ast er Pl a n is n ec ess ar y t o e v al u at e t h e c urr e nt c o n diti o n of t h e w at er distri b uti o n i nfr astr uct ur e, s u p p ort f ut ur e d e v el o p m e nt pr oj ecti o ns t hr o u g h 2 0 4 0, a n d i d e ntif y n e e d e d s yst e m u p gr a d es a n d i m pr o v e m e nts; a n d W H E R E A S , t h e W at er M ast er Pl a n U p d at e will i ncl u d e c o m pr e h e nsi v e e v al u ati o ns s uc h as h y dr a ulic m o d eli n g, s yst e m d e m a n d a n d s u p pl y a n al ysis, a r e h a bilit ati o n a n d r e pl ac e m e nt ( R & R) pl a n, a n d d e v el o p m e nt of a C a pit al I m pr o v e m e nt Pr o gr a m ( CI P); a n d W H E R E A S , W est Y ost is a hi g hl y q u alifi e d e n gi n e eri n g fir m wit h d e m o nstr at e d ex p eri e nc e i n m u nici p al w at er s yst e m pl a n ni n g a n d h as s u b mitt e d a d et ail e d pr o p os al t o c o m pl et e t h e W at er M ast er Pl a n U p d at e; a n d
W H E R E A S , t h e c ost f or t h e W at er M ast er Pl a n U p d at e will n ot exc e e d $ 2 6 6, 4 0 0 a n d will b e f ull y f u n d e d t hr o u g h t h e Cit y of Cl o v er d al e’s W at er E nt er pris e F u n d as all oc at e d i n t h e Fisc al Y e ar 2 0 2 4 2 5 b u d g et 6 0 0 4 0 8 0 0 4 2 1 3 5; a n d
N O W, T H E R E F O R E, B E I T R E S OL V E D t h at t h e Cit y C o u ncil of t h e Cit y of Cl ov er d al e h er e b y a p pr o v es a Pr of essi o n al S er vic es A gr e e m e nt wit h W est Y ost t o u p d at e t h e Cit y’s W at er M ast er Pl a n a n d a ut h oriz es t h e Cit y M a n a g er t o ex ec ut e s ai d a gr e e m e nt o n b e h alf of t h e City.

T he f ore g oi n g Res ol uti o n was d ul y i ntr o d uce d a n d a d o pte d b y t he Cit y C o u ncil of t he Cit y of Cl o ver dale at its re g ular meeti n g hel d o n t he 1 4 t h da y of Ma y 2 0 2 5 b y t he f oll o wi n g r oll call v ote:

A y es: ( _) C o u ncil m e m b er Bri g h a m, C o u ncil m e m b er Cr uz, C o u ncil m e m b er T ur n er, N o es: ( _) N o n e
A bs e nt: ( _)
A bst ai ni n g : ( _) N o n e
A P P R O V E D : A T T E S T :
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T o d d L a n ds, M a y or Mi k e M al o n e y , Cit y Cl er k Att ac h m e nts:

Ex hi bit A - Sc o p e of S er vic es 1 1 6

CI T Y O F C LO V E R D A L E

P R O F E S SI O N A L S E R VI C E S A GR E E M E N T
WI T H
West Y ost a n d Ass oci ates I nc
F or
Cit y of Cl o ver d ale W ater M aster Pl a n U p d ate T HI S P R O F E S SI O N A L S E R VI C E S AG R E E M E N T (“ A gree me nt”) i entere d i nt o a n d effecti ve as o Ma y 1 5t h , 2 0 2 5 b y a n d bet wee n t he Cit y of Cl o ver dale, a m u nici pal c or p orati o n (“ C it y”) a n (“ C o ns ulta nt”) (c ollecti vel y, the “ Par ties”).

W H E R E A S, t he Parties e nter i nt o t his A gree me nt f or t he p ur p ose of C o ns ulta nt pr o vi di n g pr ofessi o nal ser vices t o Cit y u n der the ter ms a nd c o n diti o ns set f ort h herei n.

T H E R E F O R E, i n c o nsi derati o n of t he m ut ual c o ve na nts c o ntai ne d i n t his A gree me nt, t he Parties a gree as foll o ws:

1. Ser vices Co ns ulta nt s hall pr o vi de t he pr ofessi o nal ser vices as d escri be d i n a n d i n acc or d a nce wit h t he sc he d ule set f ort h i n E x hi bit A, attac he d h eret o a n d i nc or p orate d h erei n (“ Ser vices”).

2. C o m pe n s ati o n.

A. F or t he f ull perf or ma n ce of t he Ser vices d escri be d i n E x hi bit A heret o Cit y s hall c o m pe nsate C o ns ulta nt o n a ti me-a n d m ateri als basis at t he c o m pe nsati o n rates s p ecifie d i n C o ns ulta nt’s Ser vices Rate Sc he d ule i ncl u de d i n E x hi bit A; pr o vi de d, h o we v er, t hat t otal c o m pe nsati o n f or t he f ull perf or ma n ce b y C o ns ulta nt of t he Ser vices s h all n ot e xcee d T w o H u n dre d Si xt y Si x T h o us a n d F o ur H u n dre d d oll ars ( $ 2 6 6, 4 0 0), sai d a m o u nt bei n g ref err e d t o herei n as t he “ n ot- t o e x cee d” a m o u nt.

B. C o ns u lta nt s hall s u b mit detaile d m o nt hl y i n v oices reflecti n g all ser vices perf or me d d uri n g t he prece di n g m o nt h, a n d i ncl u di n g a re vise d sc h e d ule f or perf or ma nce a n d a d diti o nal d oc u me ntati o n re q ueste d b y Cit y , as a p plica ble.

C. C o ns ulta nt s hall be c o m pe nsate d f or s er vices i n a d diti o n t o t h ose descri be d i n E x hi bit A, o nl y if C o ns ulta nt a n d Cit y e xec ute a writte n a me n d me nt t o t his A gree me nt descri bi n g t he a d diti o nal ser vices t o be perf or me d a n d t he c o m p e nsati o n t o be pai d f or s u c h ser vices. I n n o case s hall t he t otal c o m pe nsati o n u n der t his A gree me nt e xcee d t he “ n ot-t o e xcee d” a m o u nt s pecifie d i n Para gra p h A, a b o ve, wit h o ut pri or writte n a ut h orizati o n of t he Cit y Ma na ger.

D. Cit y ’s o bligati o n t o pa y c o m pe nsati o n t o C o ns ulta nt as pr o vi de d her ei n is c o nti n ge nt u p o n C o ns ulta nt’s perf or ma nce of t he Ser vices p urs ua nt t o t he 1 1 7
ter ms a n d c o n diti o ns of t his A gree me nt a n d a n y a me n d me nts t heret o.

N ot wit hsta n di n g a n y ot her pr o visi o n her ei n, C o ns ulta nt s hall n ot be pai d a n y c o m pe nsati o n u ntil C o ns ulta nt has c o m plie d wit h t he Cit y 's B usi ness Lice nse r e q uire me nts.

3. Ter m . T he ter m of t his A gree me nt c o m me nces o n t he Effecti ve Date, a n d ter mi nates o n J u ne 3 0 t h 2 0 2 6 u nless s o o ner ter mi nate d i n acc or da n ce wit h Secti o n 4. U p o n ter mi nati o n, a n y a n d all of Cit y’s d oc u me nts or materials pr o vi de d t o C o ns ulta nt a n d a n y a n d all of t he d o c u me nts or materials pre p are d f or Cit y or relati n g t o t he perf or ma nce of t he Ser vi ces, s hall be deli vere d t o t he Cit y as s o o n as p ossi ble, b ut n ot later t ha n f o urtee n ( 1 4) da ys after ter mi nati o n of t he A gree me nt.

4. Ter mi n ati o n . Cit y ma y ter mi nate t his A gree m e nt wit h o ut ca use u p o n te n ( 1 0) da ys’ writte n n otice. Cit y ma y i m me diatel y ter mi nate or s us pe n d t his A gr ee me nt f or ca us e. Ca use f or i m me diate ter mi nati o n or s us pe nsi o n s hall i ncl u de, b ut n ot be li mite d t o, a n y breac h of t his A gree me nt b y C o ns ulta nt or C o ns ulta nt’s ba n kr u ptc y or i ns ol ve nc y. U p o n recei pt of n otice of ter mi nati o n or s us pe nsi o n f or ca use, C o ns ulta nt s hall i m me diatel y st o p all w or k i n pr o gress u n der t his A gree me nt. I n t he e v e nt of earl y ter mi nati o n of t his A gree me nt b y Cit y , C o ns ulta nt s hall be e ntitle d t o pa y me nt f or all Ser vices perf or me d t o t he date of ter mi nati o n t o t he e xte nt s uc h Ser vices w ere p erf or me d t o t he satisfacti o n of Cit y i n acc or d a nce wit h t he ter ms a n d c o n diti o ns of t his A gree me nt. If Cit y ter mi nates t his A gree me nt f or ca use, C o ns ulta nt s hall be lia ble t o Cit y f or a n y e xcess c ost Cit y i nc urs f or c o m pleti o n of t he Ser vices.

5. C o ns ult a nt’s Re prese nt ati o n; I n de pe n de nt C o ntr act o r C o ns ulta nt re pr ese nts t hat C o ns ulta nt p ossesses disti nct s kills i n perf or mi n g t he Ser vices. Cit y has relie d u p o n sai d re prese ntati o n as a material i n d uce me nt t o e nter i nt o t his A gree me nt. C o ns ulta nt s hall, t heref or e, pr o vi de pr o perl y s kille d a n d tec h nical pers o n nel t o perf or m all Ser vices u n der t his A gree me nt. It is e x pressl y u n derst o o d t hat C o ns ulta nt, its a ge nts a n d e m pl o yees s hall act i n a n i n d e pe n de nt ca pacit y a n d as a n i n de p e n de nt c o ntract or a n d n ot as officers, e m pl o yees or a ge nts of Cit y . T his A gree me nt s hall n ot be c o nstr ue d as a n a gree me nt f or e m pl o y me nt.

6. F acilities a n d E q ui p m e nt C o ns ulta nt s hall, at its s ole c ost a n d e x pe ns e, f ur nis h all facilities a n d e q ui p me nt t hat ma y be re q uir e d f or f ur nis hi n g Ser vices p urs ua nt t o t his A gree me nt. Cit y s hall f ur nis h t o C o ns ulta nt n o facilities or e q ui p me nt, u nless t he Cit y ot her wise a grees i n writi n g t o pr o vi de t he sa me.

7. Lice nses, Per mits, Etc . C o ns ulta nt s hall, at C o ns ulta nt’s s ole c ost a n d e x p e nse, kee p i n effect a n d re q uir e its s u bc o ntract ors, if a n y, t o kee p i n eff ect at all ti mes d uri n g t he ter m of t his A gree me nt a n y lice nses, p er mits or ot her s uc h a p pr o vals w hic h are l e gall y re q uir e d f or p erf or mi n g t he Ser vices. 1 1 8

8. Ti m e C o ns ulta nt s hall de v ote s uc h ti me t o t he perf or ma nce of t he Ser vices as ma y be reas o na bl y necessar y f or s atisfact or y p erf or ma nce of C o ns ulta nt’s o bli gati o ns p urs ua nt t o t his A gree me nt.

9. I ns pecti o n. C o ns ulta nt s hall pr o vi de t he Cit y e ver y reas o na bl e o p p ort u nit y t o ascert ai n t hat t he Ser vices are bei n g p erf or m e d i n acc or d a nce wit h t he re q uire me nts a n d i nte nti o ns of t his A gree me nt. All w or k d o ne a n d materials f ur nis he d, if a n y, s h all be s u bject t o i ns pecti o n a n d a p pr o val b y t he Cit y . T he i ns pecti o n of s uc h w or k s hall n ot relie ve C o ns ulta nt of a n y of its o bli gati o ns p urs ua nt t o t his A gree me nt.
1 0. Pr o gress R e p orts U p o n t he Cit y ’s re q uest, C o ns ulta nt s hall pr o vi de, i n a f or m acce pta ble t o Cit y , writte n pr o gress r e p orts of all oral a n d writte n o bser vati o ns, o pi ni o ns, rec o m me n dati o ns, a nal yses, pr o gr ess a n d c o ncl usi o ns relate d t o C o ns ulta nt’s perf or ma nce of t he Ser vices.
1 1. C o nfi de nti alit y . I n t he c o urse of pr o vi di n g ser vi ces f or Cit y , C o ns ulta nt ma y ha ve access t o tra d e secr ets a n d c o nfi de ntial i nf or mati o n, discl os ure of w hi c h is pr otecte d or li mite d b y la w. C o ns ulta nt s hall n ot directl y or i n directl y discl ose or use a n y s uc h c o nfi de ntial i nf or mati o n, e xce pt as re q uire d f or t he p erf or ma n ce of t he Ser vices.
1 2. C o nflict of I nterest C o ns ulta nt re prese nts t hat it prese ntl y has n o i nter est, a n d c o ve na nts t hat it s hall n ot ac q uire a n y i nterest, dir ect or i n direct, fi na n cial or ot her wise, w hic h w o ul d c o nflict i n a n y ma n ner or de gree wit h t he perf or m a nce of t he Ser vices here u n der. C o ns ulta nt f urt her c o ve n a nts t hat, i n t he perf or m a nce of t his A gree me nt, it s hall n ot e m pl o y a n y s u bc o ntract or or pers o n h a vi n g s uc h a c o nflict of i nterest. C o ns ulta nt re prese nts t hat n o o ne w h o has or will ha v e a n y fi na ncial i nterest u n d er t he A gree me nt is a n offi cer or e m pl o yee of Cit y . If s uc h c o nflict of i nterest arises d uri n g t his A gree me nt or a n y e xte nsi o n, C o ns ulta nt will i m me diatel y a d vise Cit y a n d Cit y ma y, at its s ole discreti o n, i m me diatel y ter mi nate t his A gree m e nt.
1 3. C o ns ult a nt N o A ge nt. E xce pt as Cit y ma y s pecif y i n writi n g, C o ns ulta nt s hall ha ve n o a ut h orit y, e x press or i m plie d, t o act o n be half of Cit y i n a n y ca pacit y w hats oe ver as a n a ge nt. C o ns ulta nt s hall ha ve n o a ut h orit y, e x press or i m plie d, p urs ua nt t o t his A gree me nt t o bi n d Cit y t o a n y o bli gati o n w hats oe ver. 1 4. St a n d ar d of Perf or m a nce C o ns ulta nt s hall perf or m all t he Ser vices i n a ma n ner c o nsiste nt wit h t he sta n dar ds of C o ns ulta nt’s pr of essi o n or, if n o s uc h pr of essi o nal sta n dar d, i n a ma n n er c o nsiste nt wit h t he sta n dar ds a p plica ble t o sai d C o ns ulta nt or t y pe of w or k. All i nstr u me nts of ser vice of w hats oe ver nat ur e, w hic h C o ns ulta nt deli vers t o Cit y p urs ua nt t o t his A gree me nt, s hall be pre pare d t o c o m pl y a n d c o nf or m t o t he sta n dar ds of C o ns ulta nt’s t y pe of w or k. All s u c h i nstr u me nts of ser vice s h all bec o me t he s ole a n d e xcl usi ve pr o pert y of Cit y u p o n deli ver y of t he sa m e.
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1 5. Assi g n m e nt/ Tr a nsfer C o ns ulta nt s hall ma ke n o assi g n me nt or tra nsfer i n w h ole or i n part of t his A gree me nt s hall be ma de wit h o ut t he pri or writte n c o nse nt of Cit y .
1 6. S u bc o ntr act ors . C o ns ulta nt s hall directl y perf or m all Ser vices, a n d s hall n ot s u bc o ntract a n y p orti o n of perf or ma nce of t he Ser vices wit h o ut t he pri or writte n c o nse nt of t he Cit y . A n y s uc h s u bc o ntract ors s hall be re q uire d t o c o m pl y, t o t he f ull e xte nt a p plica ble, wit h t he ter ms a n d c o n diti o ns of t his A gree me nt. U p o n e xec uti o n of t his A gree m e nt, C o ns ulta nt s hall f ur nis h a se parat e sc he d ul e of na mes a n d a d dresses of s u bc o ntract ors, if a n y, a n d s hall n otif y Cit y i n a d va nce if c ha n ges i n s u bc o ntr act ors occ ur.
1 7. St ate m e nt of Ec o n o mic I nterests T h e Cit y ma y deter mi ne t hat t he C o ns ulta nt m ust file a F or m 7 0 0, State me nt of Ec o n o mic I nterests, as re q uir e d b y t he Cit y ’s C o nflict of I nt erest C o de. If s uc h is t he case, t he Cit y Cler k's office will pr o vi de t he C o ns ulta nt wit h f or m a n d C o ns ulta nt s hall file f or m wit h t he Cit y Cler k’s office. Sai d fili n g s hall i ncl u de a n Ass u mi n g Offi ce State me nt wit hi n t hirt y ( 3 0) da ys of e xec uti o n of t his c o ntract, a n n u al state me nts o n or bef ore A pril 1 of eac h year, a n d a Lea vi n g Offi ce State me nt wit hi n t hirt y ( 3 0) da ys after ter mi nati o n of t his A gree me nt or a n y e xte nsi o ns t heret o.
1 8. I nter n al Re ve n ue Ser vi ce F or m W- 9. T he Cit y ma y deter mi ne t hat t he C o ns ulta nt m ust file a n I nter nal Re ve n u e Ser vice F or m W- 9, R e q uest f or Ta x pa yer I de ntificati o n N u m ber a n d Certificati o n, as re q uire d b y t he Cit y t o c o m pl y wit h re g ulati o ns of t he U nite d States De p art me nt of t he Tr eas ur y. If s uc h is t he case, t he A d mi nistr ati ve Ser vices D e part me nt s hall pr o vi de t he C o ns ulta nt wit h t he re q uire d f or m. C o ns ulta nt s hall c o m plete a n d file t he f or m wit h t he Cit y bef ore a n y pa y me nt f or Ser vices u n d er t his A gree me nt is re n dere d. 1 9. B usi ness Lice nse C o ns ulta nt s hall file a n d re q uire all its s u b c o ns ulta nts t o file, a B usi ness Lice nse A p pli cati o n as re q uir e d b y t he Cit y a n d s hall pa y or ca use t o be pai d t he b usi ness lice nse fee (s) bef ore a n y pa y me nt f or Ser vices u n d er t his A gree me nt is r e n der e d.
2 0. C o m pli a nce Wit h All L a ws C o ns ulta nt a n d a n y s u bc o ntract ors s h all f ull y c o m pl y wit h all a p plica ble l ocal, state a n d fe deral r ules, la ws, re g ul ati o ns a n d or di na nces p ertai ni n g t o perf or ma n ce of t he Ser vi ces re q uir e d here u n der, i ncl u di n g t he A merica ns wit h Disa bilities Act a n d a n y c o p yri g ht, pate nt or tra de mar k l a w. T o t he e xte nt t hat a n y ot her g o ver n me nt a ge nc y or e ntit y pr o vi des c o m pe nsati o n f or a n y Ser vices, C o ns ulta nt s hall c o m pl y wit h all r ules a n d re g ulati o ns a p plica ble t o s uc h fiscal assista nce. C o ns ulta nt’s fail ure t o c o m pl y wit h a n y la w(s) or re g ulati o ns (s) a p plica ble t o t he perf or ma n ce of t he Ser vi ces here u n der s hall, at t he discreti o n of t he Cit y , be d ee me d t o c o nstit ute a br eac h of c o ntract.
1 2 0
S uc h la ws i ncl u de, b ut ar e n ot li mite d t o, t he Calif or nia Pre vaili n g Wa g e L a w, Calif or nia La b or C o de s ecti o n 1 7 2 0 et se q. Beca use t he ser vices descri be d i n E x hi bit A i ncl u de “ w or k perf or me d d uri n g t he desi g n a n d prec o nstr u cti o n p hases of c o nstr ucti o n i ncl u di n g, b ut n ot li mite d t o, i ns pecti o n a n d la n d s ur ve yi n g w or k,” t he ser vices c o nstit ute a p u blic w or ks wit hi n t he defi niti o n of secti o n 1 7 2 0( a)( 1) of t he Calif or nia La b or C o de. T her ef or e, t he ser vi ces descri be d i n E x hi bit A s hall be perf or me d i n acc or d a nc e wit h all a p plica ble re q uire me nts of t he Calif or nia Pre vaili n g Wa ge L a w i ncl u di n g, b ut n ot li mite d t o, all a p plica ble r e q uire me nts c o ntai ne d i n E x hi bit B, w hic h is attac he d t o a n d ma de a part of t his A gree me nt.

T o t he e xte nt t hat a n y ot her g o ver n m e nt a ge n c y or e ntit y pr o vi des c o m pe nsati o n f or a n y ser vices, c o ns ulta nt s hall c o m pl y wit h all r ules a n d re g ulati o ns a p plica ble t o s uc h fiscal assista nce.
2 1. Discri mi n ati o n D uri n g t he perf or m a nce of t his A gree me nt, C o ns ulta nt s hall n ot discri mi nate a gai nst a n y e m pl o yee or a p plica nt f or e m pl o y me nt beca us e of race, reli gi o n, cree d, c ol or, nati o nal ori gi n, a ncestr y, ge n der, se x ual orie ntati o n, a ge or p h ysical or me ntal disa bilit y i n vi olati o n of a n y a p plica ble la w. 2 2. N otice E x ce pt as ot her wise s pecifie d i n t his A gr ee me nt, all n otices t o be se nt p urs ua nt t o t his A gree me nt s hall be ma de i n writi n g, a n d se nt t o t he Parties at t heir res pecti ve a d dr esses s pecifie d bel o w or t o s uc h ot her a d dress as a Part y ma y desi g nate b y writte n n oti ce deli ver e d t o t he ot her Part y i n acc or d a nce wit h t his Secti o n. All s uc h n otices s hall be se nt b y:

A. Pers o nal deli ver y, i n w hi c h case n otice is effecti v e u p o n deli ver y; B. Certifie d or re gistere d m ail, ret ur n recei pt re q u est e d, i n w hic h cas e n otice s hall be dee me d d eli vere d o n recei pt if d eli ver y is c o nfir me d b y a ret ur n recei pt;
C. Nati o nall y rec o g nize d o v er ni g ht c o urier, wit h c har ges pre pai d or c har ge d t o t he se n der’s acc o u nt, i n w hic h case n otice is eff ecti ve o n deli ver y if deli ver y is c o nfir me d b y t he deli ver y ser vi ce; D. Facsi mile tra ns missi o n, i n w hic h case n otice s hall be dee me d d eli vere d u p o n tra ns mittal, pr o vi de d t hat (a) a d u plicate c o p y of t he n otice is pr o m ptl y deli vere d b y first-class or certifie d mail or b y o ver ni g ht deli ver y, or ( b) a tr a ns missi o n re p ort is ge ner ate d refl ecti n g t he acc urate tra ns missi o n t here of. A n y n otice gi ve n b y facsi mile s hall be c o nsi der e d t o ha ve bee n recei ve d o n t h e ne xt b usi ness da y if it is recei v e d after 5: 0 0 p. m. reci pie nt’s ti me or o n a n o n- b usi ness da y; or E. E mail, dee me d deli ver e d u p o n tra ns mittal. 1 2 1
Cit y Ke vi n T h o m ps o n
Cit y of Cl o ver dale
1 2 4 N Cl o ver dale Bl v d
Cl o ver dale, C A 9 5 4 2 5
( 7 0 7) 8 9 4 1 7 1 0
kt h o m ps o n @ci.cl o ver dal e.ca. us
C o ns ulta nt: West Y o st & Ass ociates, I n c
2 2 3 5 Merc ur y Wa y, S uite 1 0 5
Sa nta R osa, C A 9 5 4 0 7
7 0 7 5 4 3 8 5 0 6
2 3. O w ners hi p of D oc u m e nts All ori gi nal pa pers, d oc u me nts or c o m p uter m aterial o n dis k or micr ofil m, a n d c o pies t here of, pr o d uce d as a res ult of t his A gr ee me nt (c ollecti vel y " Pr oject D o c u me nts"), s hall be t he pr o pert y of t he Cit y a n d ma y n ot be use d b y C o ns ulta nt wit h o ut t he writte n c o nse nt of Cit y . C o ns ulta nt s hall pr o vi de d oc u me nts i n electr o nic f or m i n a f or mat r e q uire d b y t he Cit y . C o pies of s uc h d oc u me nts or pa p ers s hall n ot be discl ose d t o ot hers wit h o ut t he writte n c o nse nt of t he Cit y Ma na ger or his/her d esi g nate d re pres e ntati ve. Cit y a grees t o i n de m nif y a n d h ol d C o ns ulta nt har mless f or clai ms res ulti n g fr o m Cit y 's alterati o n f or a n ot her Cit y pr oject, of sai d Pr oject D oc u me nts. C o ns ulta nt ma y kee p a c o p y of s uc h Pr oj ect D oc u me nts f or its rec or ds. 2 4. I nter net R e a d y Deli ver a bles If a p plica ble t o t his A gree me nt, eac h c o ntr act deli vera ble s h all be deli vere d as a data file s uita ble f or p u blicati o n o n t he I nter net.

T he f oll o wi n g s pecificati o ns defi ne t he f or mats t hat satisf y t his re q uire me nt:

A. Br oc h ures, r e p orts, pla n d oc u me nts, catal o g ues, fl yers wit h gra p hics i ncl u de d, a n d f or ms are t o be f or matte d as scree n- o pti mize d “. p df” files, if p ossi ble.

B. Freesta n di n g, i n di vi d ual gra p hics s uc h as l o g os, s mall ma ps a n d p h ot os are t o f or m atte d as “.tif ” files, wit h t he lar gest si de n o lar ger t ha n f o ur i nc hes.

C. Lar ge ma ps are t o b e f or matte d as “.j p g” files wit h t he lar gest si de n o lar ger t ha n f o ur i nc h es, u nless m ut uall y a gree d ot her wise b y t he Parties.

D. S h ort te xt d oc u me nts wit h n o gra p hics are t o be i n M S W or d 2 0 1 6 or later. 1 2 2
E. Freesta n di n g c harts, gra p hs a n d listi n gs are t o be i n M S E xcel 2 0 1 6 or later.
2 5. I n de m nific ati o n T o t he f ullest e xte nt all o we d b y la w, C o ns ulta nt s hall i n de m nif y, defe n d wit h c o u nsel acce pta ble t o Cit y , a n d h ol d har mless Cit y a n d its officers, officials, e m pl o yees, a ge nts a n d v ol u nteers fr o m a n d a g ai nst a n y a n d all lia bilit y, l oss, da ma ge, clai ms, s uits, acti o ns, ar bitrati o ns pr ocee di n gs, a d mi nistrati ve pr ocee di n gs, re g ulat or y pr o cee di n gs, ci vil pe nalties a n d fi nes, e x pe nses an d c osts (i ncl u di n g, wit h o ut li mitati o n, att or ne y's fees a n d c osts a n d fees of liti gati o n) (c ollecti vel y, " Lia bilit y") of e ver y nat ure, wit h t o t he e xte nt ca use d b y C o ns ulta nt's ne gli ge nt perf or m a nce of t he Ser vices or its fail ure t o c o m pl y wit h a n y of its o bli gati o ns c o ntai ne d i n t his A gree me nt, e x ce pt s uc h Lia bilit y ca use d b y t he n e gli ge nce or willf ul misc o n d uct of Cit y .

A. T he C o ns ulta nt's o bli gati o n t o defe n d a n d i n de m nif y s hall n ot be e xc use d beca use of t he C o ns ulta nt's i na bilit y t o e val uate Lia bilit y or beca use t h e C o ns ulta nt e val uates Lia bilit y a n d deter mi nes t hat t he C o ns ulta nt is n ot lia ble t o t he clai ma nt. T h e C o ns ulta nt m ust res p o n d wit hi n t hirt y (3 0) da ys t o t he te n der of a n y clai m f or defe ns e a n d i n de m nit y b y t he Cit y , u nless t his ti me has bee n e xte n d e d b y t he Cit y . If t h e C o ns ulta nt fails t o acce pt or reject a t e n der of def e nse a n d i n de m nit y wit hi n t hirt y ( 3 0) da ys, i n a d diti o n t o a n y ot her re m e d y a ut h orize d b y l a w, s o m uc h of t he m o ne y d ue t he C o ns ulta nt u n der a n d b y virt ue of t his A gr ee me nt as s hall reas o na bl y b e c o nsi der e d necessar y b y t he Cit y , ma y be ret ai ne d b y t he Cit y u ntil dis p ositi o n has bee n ma de of t he clai m or s uit f or da ma ges, or u ntil t he C o ns ulta nt acce pts or rejects t he te n d er of defe ns e, w hic he ver occ urs first. F urt her m ore, C o ns ulta nt a n d S u bc o ntract or s’ o bli gati o ns t o i n de m nif y a n d def e n d t he Cit y are bi n di n g o n t heir s uccess ors a n d assi g ns a n d s hall s ur vi ve t he ter mi nati o n or c o m pleti o n of t his gree me nt f or t he f ullest e xte nt a n d d urati o n all o we d b y la w.

B. N ot wit hsta n di n g t he f ore g oi n g, t o t he e xte nt t his A gree me nt is a "c o nstr ucti o n c o ntract" as defi ne d b y Calif or nia Ci vil C o de secti o n 2 7 8 3, as ma y be a me n d e d fr o m ti me t o ti me, s uc h d uties of C o ns ulta nt t o i n de m nif y s hall n ot a p pl y w he n t o d o s o w o ul d be pr o hi bite d b y Calif or ni a Ci vil C o de Secti o n 2 7 8 2.

C. N ot wit hsta n di n g t he f ore g oi n g, t o t he e xte nt t hat t his A gree me nt i ncl u des desi g n pr ofessi o nal ser vices u n der Ci vil C o de Secti o n 2 7 8 2. 8, as ma y be a me n de d fr o m ti me t o ti me, s uc h d uties of C o ns ulta nt t o i n de m nif y s hall o nl y be t o t he f ull e xte nt per mitte d b y Ci vil C o de Secti o n 2 7 8 2. 8.

D. T he def e nse a n d i n de m nificati o n o bli gati o ns of t his A gree me nt are u n derta ke n i n a d diti o n t o, a n d s hall n ot i n a n y wa y be li mite d b y, t he i ns ura nce o bli gati o ns c o ntai ne d i n t his Agree me nt. If a n y ter m of p orti o n of t his secti o n is hel d t o be i n vali d, ille gal, or ot her wise u ne nf orcea ble b y 1 2 3
a c o urt of c o m pete nt j uris dicti o n, sai d secti o n s hall be i nter prete d t o all o w t he br oa dest i n de m nit y p er mitte d b y la w.
2 6. I ns ur a nce C o ns ulta nt s hall pr oc ure a n d mai ntai n f or t he d urati o n of t his A gree me nt i ns ur a nce a gai nst clai ms f or i nj uries t o pers o ns or da ma g es t o pr o pert y w hic h ma y arise fr o m or i n c o n necti o n wit h t he perf or ma nce of t he w or k here u n der b y t he C o ns ulta nt, C o ns ulta n t’s a ge nts, re pres e ntati ves a n d e m pl o yees.

A. Mi ni m u m Sc o pe of I ns ur a nce . C o vera ge s h all be at least as br oa d as:

1. I ns ura nce Ser vices Offi ce C o m mercial Ge n eral Li a bilit y c o vera ge ( occ urre nce f or m C G 0 0 0 1).

2. I ns ura nce Ser vices Offi ce f or m n u m ber C A 0 0 0 1 ( E d. 1 2/ 9 0) c o veri n g A ut o m o bile Lia bilit y, c o de 1 (a n y a ut o), or c o de 8, 9 if n o o w ne d a ut o.

3. W or kers’ C o m pe nsati o n I ns ura nce as r e q uire d b y t he State of Calif or nia a n d E m pl o yers’ Lia bilit y I ns ur a nce. If n o e m pl o yees are utilize d, t he C o ns ulta nt s hall si g n a declarati o n as pr o vi de d b y t he Cit y.

4. Pr ofessi o nal lia bilit y i ns ura nce a p pr o pri ate t o t he C o ns ulta nt’s pr ofessi o n.

B. Mi ni m u m Li mits of I ns ura nce. C o ns ulta nt s hall mai ntai n li mits n o less t ha n:

1. Ge ner al Lia bilit y: $ 2, 0 0 0, 0 0 0 per occ urre n ce f or b o dil y i nj ur y, pers o nal i nj ur y a n d pr o p ert y da ma ge. If C o m mer cial Ge neral Lia bilit y I ns ura n ce or ot h er f or m wit h a g e ner al a g gre gate li mit is use d, eit her t he g e ner al a g gre gate li mit s hall a p pl y se parat el y t o t his pr oject/l ocati o n or t he ge ner al a g gr e gate li mit s hall be t wice t he re q uire d o cc urre n ce li mit.

2. A ut o m o bile Lia bilit y: $ 2, 0 0 0, 0 0 0 per acci de nt f or b o dil y i nj ur y a n d pr o pert y d a ma ge.

3. W or ker ’ C o m pe nsati o n: stat ut or y li mit; E m pl o yer’s Lia bilit y:
$ 1, 0 0 0, 0 0 0 per acci de nt f or b o dil y i nj ur y or disease.

4. Pr ofessi o nal lia bilit y: $ 1, 0 0 0, 0 0 0 per occ urr e nce or clai m as a p pr o ve d b y t he Cit y ’s Ris k Ma na ger.

C. U m brella or E xcess I ns ur a nce . T h e li mits of i ns ura nce re q uire d i n t his A gree me nt ma y b e satisfie d b y a c o m bi nati o n of pri mar y a n d u m brella or 1 2 4
e xcess ns ura n ce. A n y u m brella or e x cess ns ura n ce s hall c o ntai n or b e e n d orse d t o c o ntai n a pr o visi o n t hat s uc h c o vera g e s hall als o a p pl y o n a pri mar y a n d n o n- c o ntri b ut or y basis f or t he be n efit of t he Cit y bef ore t he Cit y ’s i ns ura nce or self-i ns ura nce s h all be calle d u p o n t o pr otect it as a na me d i ns ure d.

D. De d ucti bles a n d Self -I ns ure d Rete nti o n. A n y de d ucti bles or self-i ns ure d rete nti o ns m ust be declar e d t o a n d a p pr o v e d b y t he Cit y a n d s hall n ot re d uce t h e li mits of lia bilit y. T he Cit y reser ves t he ri g ht t o re q uest a f ull certifie d c o p y of a n y i ns ura nce p olic y a n d e n d orse me nts. Fail ure t o e xercis e t his ri g ht s hall n ot c o nstit ute a wai ver of ri g ht t o s o e xercise lat er.

E. Ot her I ns ur a nce Pr o visi o ns.

1. T he C o m mercial Ge n er al Lia bilit y a n d A ut o m o bile Lia bilit y p olicies are t o c o nt ai n, or be e n d orse d t o c o ntai n, t he f oll o wi n g pr o visi o ns:
a. T he Cit y , its officers, offi cials, a n d e m pl o yees (t he “ A d diti o nal I ns ure ds”) ar e t o be c o v ere d as ns ure ds as res p ects: lia bilit y arisi n g o ut of w or k or o p erati o ns as perf or me d b y or o n be half of t he C o ns ulta nt; or a ut o m o biles o w ne d, lease d, hire d or b orr o we d b y t he C o ns ult a nt.
b. F or a n y clai ms relate d t o t his pr oject, t he C o ns ulta nt’s i ns ura nce c o ver a ge s hall be pri mar y i ns ura n ce as r es pects t he Cit y , its officers, officials, a n d e m pl o yees. A n y i ns ura nce or self-i ns ura nce mai ntai ne d b y t he Cit y, its officers, officials, e m pl o yees or v ol u nteers s hall be i n e xcess of t h e C o ns ulta nt’s i ns ura nce a n d s hall n ot c o ntri b ute wit h it. T he A d diti o nal I ns ure d c o v era g e u n der t he C o ns ulta nt’s p olic y s hall be at least as br oa d as I S O F or m C G 2 0 0 1 0 4 1 3.
c. C o ns ulta nt’s p olicies s hall n ot be ca ncele d b y eit her Part y, u nless t hirt y ( 3 0) da ys pri or writte n n otice b y certifie d mail, ret ur n recei pt r e q ueste d, has bee n gi ve n t o t he Cit y .

2. T he W or k er s’ C o m pe nsati o n e n d orse me nt s hall c o ntai n a Wai ver of S u br o gati o n a gai nst t he Cit y . T he C o ns ulta nt s hall pr o vi de t o t he Cit y a n e n d orse me nt fr o m t he W or k ers’ C o m p e nsati o n i ns urer, if a n y, a gr eei n g t o wai ve all ri g hts of s u br o gati o n a gai nst t he Cit y f or i nj uries t o e m pl o yees of t he I ns ure d res ulti n g fr o m w or k f or t he Cit y or use of t he Cit y’s pre mises or facilities.

3. It s hall be a re q uire me nt u n der t his Agree me nt t hat a n y a vaila ble i ns ura nce pr o cee ds br oa d er t ha n or i n e x cess of t h e s pecifie d 1 2 5
1 0
mi ni m u m i ns ura nce c o vera ge r e q uire me nts a n d/ or li mits i ncl u de d a b o ve s hall be a v aila ble t o t he Cit y . F urt her m ore, t he re q uir e me nts f or c o vera ge a n d li mits s hall be ( 1) t he mi ni m u m c o vera g e a n d li mits s pecifie d i n t his A gree me nt; or ( 2) t he br o a der c o vera g e a n d ma xi m u m li mits of c o ver a ge of a n y i ns ura nce p olic y or pr ocee ds a vaila ble t o t he na me d ns ure d; w hic he v er is greater.

F. Acce pt a bilit y of I ns urers . I ns ura nce is t o be place d wit h i ns urers wit h a c urre nt A. M. Best’s rati n g of n o less t ha n A: VII, u nless ot her wise acce pta ble t o t he Cit y .

G. Verificati o n of C o vera g e. C o ns ulta nt s hall f ur nis h t he Cit y wit h ori gi nal certificates a n d a m e n dat or y e n d orse me nts eff ecti n g c o vera g e r e q uire d b y t his cla use. T he e n d orse me nts s h o ul d be o n f or ms c o nf or mi n g t o t he Cit y ’s re q uire me nts. All certificates a n d e n d orse m e nts are t o be recei ve d a n d a p pr o ve d b y t he Cit y bef ore w or k c o m me n ces. T he Cit y reser ves t h e ri g ht t o re q uest c o m plete, certifie d c o pies of all r e q uire d i ns ura nce p olicies, i ncl u di n g e n d orse me nts aff ecti n g t he c o v era ge re q uir e d b y t hese s pecificati o ns at a n y ti me.

H. S u bc o ntract ors. C o ns ulta nt s hall i ncl u de all s u bc o ntract ors as i ns ur e ds u n der its p olicies or s hall mai ntai n se parate certificates a n d e n d orse me nts f or eac h s u bc o ntr act or pri or t o c o m me nce me nt of s u bc o ntract or’s w or k.

C o ns ulta nt a grees t o i ncl u de wit h all s u bc o ntract ors i n t heir s u bc o ntract t he sa me re q uir e me nts state d her ei n i ncl u di n g t he i n de m nit y a n d i ns ura nce re q uire me nts. S u bc o ntr act ors hire d b y C o ns ulta nt a gree t o b e b o u n d t o C o ns ulta nt a n d t he Cit y i n t he sa me ma n ner a n d t o t he sa me e xte nt as C o ns ulta nt is b o u n d t o Cit y u n der t his A gree me nt. S u bc o ntract or f urt her a grees t o i ncl u d e t hese sa me pr o visi o ns wit h a n y S u b-s u bc o ntract or. A c o p y of t hese i n de m nit y a n d i ns ura nce pr o visi o ns s hall be f ur nis he d b y C o ns ulta nt t o a n y s u bc o ntract or. T he C o ns ulta nt s hall re q uire all s ubc o ntract ors t o pr o vi de a vali d certificate of i ns ura nce a n d t he r e q uire d e n d orse me nts i ncl u de d i n t he a gree me nt pri or t o c o m me nce me nt of a n y w or k a n d C o ns ulta nt s hall mai ntai n pr o of of c o m plia nce. 2 7. A m e n d m e nt . T his A gree me nt ma y be a m e n de d o nl y b y a writte n i nstr u me nt e xec ute d b y b ot h Parties.
2 8. Liti g ati o n . If liti gati o n e ns ues bet wee n Cit y a n d a t hir d- part y w hic h pertai ns t o t he s u bject matter of C o ns ulta nt’s ser vices here u n der, C o ns ulta nt, u p o n re q uest fr o m Cit y , a grees t o testif y t herei n at a reas o na ble a n d c ust o mar y f ee. 2 9. C o nstr ucti o n . T his A gr ee me nt is t he pr o d uct of ne g otiati o n a n d c o m pr o mise o n t he part of b ot h Parties a n d t hat t he Parties a gree t hat, n ot wit hsta n di n g Ci vil C o de 1 2 6
1 1
Secti o n 1 6 5 4, a n y u ncert ai nt y i n t he A gree me nt s hall n ot be c o nstr ue d a g ai nst t he drafter of t he A gr ee me nt.
3 0. G o ver ni n g L a w; Ve n ue . T his A gree me nt s hall b e e nf or ce d a n d i nter pr ete d u n der t he la ws of t he State of Calif or nia a n d t he Cit y of Cl o ver dale. A n y acti o n arisi n g fr o m or br o u g ht i n c o n necti o n wit h t his A gree me nt s hall be v e n ue d i n a c o urt of c o m pet e nt j uris dicti o n i n t he C o u nt y of S o n o ma, State of Cali f or ni a. 3 1. N o n - W ai ver. T he Cit y ’s fail ure t o e nf orce a n y pr o visi o n of t his A gree me nt or t he wai ver t here of i n a partic ular i nsta nce s h all n ot be c o nstr ue d as a ge n eral wai ver of a n y part of s uc h pr o visi o n. T he pr o visi o n s hall re mai n i n f ull f orce a n d effect.
3 2. Se ver a bilit y . If a n y ter m or p orti o n of t his A gree me nt is hel d t o be i n vali d, ille gal, or ot her wise u ne nf orcea ble b y a c o urt of c o m pete nt j uris dicti o n, t he re mai ni n g pr o visi o ns of t his A gree me nt s hall c o nti n ue i n f ull f orce a n d effect. 3 3. N o T hir d P art y Be nefici aries . T he Parties d o n ot i nte n d t o create, a n d n ot hi n g i n t his A gree me nt s hall be c o nstr ue d t o creat e, a n y be nefit or ri g ht i n a n y t hir d part y.
3 4. Me di ati o n . T he Parties a gree t o ma k e a g o o d fait h atte m pt t o res ol ve a n y dis p ute arisi n g o ut of t his A gree me nt t hr o u g h me diati o n pri or t o c o m me nci n g liti gati o n.

T he Parties s hall m ut uall y a gree u p o n t h e me diat or a n d s hall di vi de t he c osts of me diati o n e q uall y.
3 5. C o ns ult a nt’s B o o ks a n d Rec or ds .

A. C o ns ulta nt s hall mai ntai n a n y a n d all le d gers, b o o ks of acc o u nts, i n v oices, v o uc hers, ca ncele d c h ec ks, a n d ot her rec or ds or d o c u me nts e vi de nci n g or relati n g t o c har g es f or s er vices, or e x p e n dit ures a n d dis b urse me nts c har ge d t o t he Cit y f or a mi ni m u m peri o d of t hree ( 3) years or f or a n y l o n ger peri o d r e q uire d b y la w, fr o m t he dat e of fi n al pa y me nt t o C o ns ulta nt p urs ua nt t o t his A gree me nt.

B. C o ns ulta nt s hall mai ntai n all d oc u me nts a n d rec or ds w hic h de m o nstrate perf or ma n ce u n d er t his A gree me nt f or a mi ni m u m peri o d of t hree ( 3) years or f or a n y l o n g er p eri o d re q uir e d b y la w, fr o m t he date of ter mi nati o n or c o m pleti o n of t his A gree me nt.

C. A n y rec or ds or d oc u me nts re q uire d t o be mai ntai n e d p urs ua nt t o t his A gree me nt s h all be ma de a vaila ble f or i ns pecti o n or a u dit, at a n y ti me d uri n g re g ular b usi ness h o urs, u p o n writte n re q u est b y t he Cit y Ma na ger, Cit y Att or ne y, Cit y A d mi nistrati ve Ser vices Direct or, or a desi g nate d re pres e ntati ve of t hes e officers. C o pies of s u c h d o c u me nts s hall be pr o vi de d t o t he Cit y f or i ns pecti o n at Cl o ver dale Cit y Hall w he n it is 1 2 7
1 2
practical t o d o s o. Ot her wise, u nless a n alter n ati ve is m ut uall y a gree d u p o n, t he rec or ds s hall be a vaila ble at C o ns ulta nt’s a d dress i n dicate d f or recei pt of n otices i n t his A gree me nt.

D. W here Cit y has r eas o n t o belie ve t hat s uc h r ec or ds or d oc u me nts ma y be l ost or discar de d d ue t o diss ol uti o n, dis ba n d me nt or ter mi nati o n of C o ns ulta nt’s b usi ness, Cit y ma y, b y writte n re q uest b y a n y of t he a b o vena me d officers, r e q uire t hat c ust o d y of t he rec or ds be gi ve n t o t he Cit y a n d t hat t he rec or ds a n d d oc u me nts be mai ntai ne d b y t he Cit y . Access t o s uc h rec or ds a n d d oc u me nts s hall be gra nte d t o a n y Part y a ut h orize d b y C o ns ulta nt, C o ns ulta nt’s re pres e ntati ves, or C o ns ulta nt’s s uccess or i n i nterest.
3 6. He a di n gs . T he hea di n gs use d i n t his A gree me nt are f or c o n ve nie n ce o nl y a n d are n ot i nte n de d t o affect t he i nter pretati o n or c o nstr u cti o n of a n y pr o visi o ns herei n. 3 7. S ur vi v al . All o bli gati o ns arisi n g pri or t o t he ter mi nati o n of t his A gree me nt a n d all pr o visi o ns of t his A gree me nt all ocati n g lia bilit y bet wee n Cit y a n d C o ns ulta nt s hall s ur vi ve t he ter mi nati o n or c o m pleti o n of t his A gree me nt f or t he f ullest peri o d of ti me all o we d b y la w.
3 8. E ntire A gree m e nt . T his A gree me nt, i ncl u di n g t h e e x hi bits attac he d h eret o a n d i nc or p orate d h erei n, c o nstit utes t he e ntire a gree me nt bet wee n t he Parties wit h res pect t o t he Ser vi ces, a n d s u perse des all pri or a gree me nts or u n d ersta n di n gs, oral or writte n, bet w ee n t he Parties i n t his re gar d. 3 9. Electr o nic Si g n at ures . T his A gree me nt ma y b e si g ne d b y a n electr o nic si g nat ure as defi ne d i n Calif or nia Ci vil C o de Secti o n 1 6 3 3. 2 u nless, i n t he Cit y ’s discreti o n, t he Cit y re q uires t hat it be si g ne d b y a di gital si g nat ure t hat c o m plies wit h t he re q uire me nts of Calif or nia G o ver n me nt C o de Secti o n 1 6. 5 a n d its i m ple me nti n g re g ulati o ns, as t he sa me ma y be a me n d e d fr o m ti me t o ti me. 1 2 8
1 3
I N WI T N E S S W H E R E O F, t he arties ha v e e x ec ute d t his d oc u me nt t o be effecti ve as of t he da y, m o nt h a n d year first e ntere d a b o v e.

C o ns ult a nt
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ West Y ost
Re prese ntiti ve
A p pr o v e d As t o F or m
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Ale x M og
City Att or ney
Cit y of Cl o ver d ale
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Ke vi n T h o m ps o n
Cit y Ma na ger
Attest:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Mi ke Mal o ne y
Cit y Cler k
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1 4

E X HI BI T A

S C O P E O F S E R VI C E S A N D S C H E D U L E

1 3 0
2 2 3 5 M erc ur y W a y
S uit e 1 0 5
S a nt a R os a C A 9 5 4 0 7
7 0 7. 5 4 3. 8 5 0 6 p h o n e
5 3 0 7 5 6 7 9 9 1 f ax
w est y ost.c o m
J a n u ar y 2, 2 0 2 5 S E N T VI A: E M AIL
K e vi n T h o m ps o n , City M a n a g er
Cit y of Cl o v er d al e
1 2 4 N Cl o v er d al e Blv d
Cl o v er d al e, C A 9 5 4 2 5
S U BJ E C T: Pr o p os al f or t h e W at er M ast er Pl a n U p d at e D e ar K evi n
W est Y ost is pl e as e d t o s u b mit t his pr o p os e d sc o p e of s ervic es a n d c ost esti m at e t o pr ovi d e e n gi n e eri n g s ervic es t o assist t h e City of Cl ov er d al e ( City) i n pr e p ari n g a u p d at e t o t h e 2 0 1 0 W at er M ast er Pl a n ( W M P)

O V E R VI E W
T h e City l ast pr e p ar e d a n u p d at e t o its at er ast er l a n i n 2 0 1 0. It i ncl u d e d d ev el o p m e nt of a hy dr a ulic m o d el, d e v el o p m e nt of d e m a n d pr oj ecti o ns f or b uil d o ut c o n diti o ns, a n al ysis of t h e exis i n a n d b uil d o ut s yst e ms a n d i d e ntific ati o n of r e q uir e d s yst e m i m pr ov e m e nts f or b ot h existi n g a n d b uil d o ut c o n diti o ns.

T h e City h as c o nti n u e d t o gr o w si nc e 2 0 1 0, wit h t h e p o p ul ati o n i ncr e asi n g fr o m a p pr oxi m at el y 8, 2 0 0 t o al m ost 9, 0 0 0 W at er us e h as c h a n g e d, wit h p er c a pit a w at er us e d ecr e asi n g d u e t o dr o u g ht y e ars t h at h a v e occ urr e d si nc e t h e l ast W M P w as c o m pl et e d. W hil e t h e Cit y h as n ot u p d at e d its G e n er al Pl a n si nc e 2 0 0 9, t h er e h av e li k ely b e e n a dj ust m e nts t o t h e ex p ect e d d e v el o p m e nt wit hi n t h e Cit y d u e t o s p ecific pr o p os e d pr oj ects. T h er ef or e, n e w d e m a n d pr oj ecti o ns f or b ui d o ut c o n diti o ns will b e n e e d e d f or a n alysis of t h e s yst e m.

W est Y ost h as c o m pl et e d a s e p ar at e pr oj ect t o a n al yz e t h e eff ect of t h e a bs e nc e of t h e S o ut hcr est r es erv oir i n Z o n e 1 w hil e it is b ei n g r e pl ac e d. T h e a n al ysis of t h e S o ut hcr est t a n k i ncl u d e a n a n al ysis of li k el y f ut ur e gr o wt h ar e as wit hi n Z o n e 1 a n d c alc ul ati o n of existi n g a n d 2 0 4 0 ( b uil d o ut) d e m a n d c o n diti o ns f or Z o n e 1. T h e w ork t o d ev el o p b uil d o ut d e m a n d c o n diti o ns f or Z o n e 1 will b e ext e n d e d a n d c o or di n at e d wit h t h e W M P t o d ev el o p b uil d o ut d e m a n d pr oj ecti o ns f or t h e e ntir e Cit y.

T h e W M P will us e t h e d e m a n ds f or existi n g a n d b uil d o ut c o n diti o ns t o a n al yz e t h e Cit y’s w at er s yst e m a n d i d e ntif y c a p acit y d efici e nci es f or t h e distri b uti o n s yst e m, p u m p st ati o ns a n d st or a g e f aciliti es. T h e a n al ysis will als o pr o p os e pr oj ects t o r es ol v e t h e i d e ntifi e d c a p acit y d efici e nci es t h es e pr oj ects will b e i nc or p or at e d i nt o a n u p d at e d c a pit al i m pr ov e m e nt pr o gr a m ( CI P) At t h e Cit y’s r e q u est, W est Y ost h as i ncl u d e d a t as k t o d ev el o p a n a g e b as e d R e h a bilit ati o n a n d R e pl ac e m e nt ( R & R) Pl a n f or t h e distri b uti o n syst e m, t h e r es ults of w hic h will b e i nc or p or at e d i nt o t h e u p d at e d CI P.
1 3 1
Mr. K e vi n T h o m ps o n
J a n u ar y 2, 2 0 2 5
P a g e
Cit y of CL ov er d al e L P 2 0 2 3 W at er M ast er Pll a n 2 0 2 4

C O P E O F S E R VI C E S
T h e f oll o wi n g is a list of t h e k ey t as ks n ec ess ar y t o p erf or m t his pr o p os e d c o p e of er vic es . E ac h t ask is f urt h er d escri b e d b el o w
T as k 1. Pr oj ect M a n a g e m e nt
T as k 2. D at a R e vi e w
T as k 3. D e m a n d A n al ysis
T as k 4. S u p pl y A n al ysis
T as k 5. Hy dr a ulic M o d el U p d at e
T as k 6. Existi n g a n d F ut ur e S yst e m A n alysis T as k 7. R & R Pl a n D e v el o p m e nt
T as k . C a pit al I m pr o v e m e nt Pr o gr a m
T as k . M ast er Pl a n R e p ort
Tas k 1. Pr oj ect M a n a g e m e nt
W est Y ost will p erf or m pr oj ect m a n a g e m e nt f or all t as ks list e d a b o v e. T his t ask i ncl u d es m o nit ori n g t h e pr o gr ess, b u d g et, a n d sc h e d ul e of i n di vi d u al t as ks a n d c o or di n ati n g c o m pl eti o n of w or k pr o d ucts.

W est Y ost will c o n d uct bri ef p eri o dic pr o gr ess m e eti n gs as n e e d e d. M e eti n gs will b e h el d vi a Micr os oft T e a ms or si mil ar s oft w ar e d uri n g t h e ex ec uti o n of t his pr oj ect.

I nt er n al q u alit y ass ur a nc e/ q u alit y c o ntr ol ( Q A/ Q C) will b e p erf or m e d f or all t asks a n d s u b mitt als. Q A/ Q C is b u d g et e d i n e ac h t ask.

T as k 1. 1 Pr oj ect Kic k off
W est Y ost will c o n d uct a kick off m e eti n g wit h City st aff wit hi n t w o w e e ks aft er r ec ei vi n g n otic e t o pr oc e e d.

At t h e kic k off m e eti n g, W est Y ost will pr es e nt a c urr e nt pr oj ect sc h e d ul e i d e ntifyi n g k e y mil est o n es.

T as k 1. 2 M o nt hl y Pr oj ect C h ec k i ns
W est Y ost will c o n d uct m o nt hly c o nf er e nc e c alls t o r evi e w r oj ect st at us, i ncl u di n g:

W or k c o m pl et e d d uri n g t h e l at est r e p orti n g p eri o d W or k a ntici p at e d t o b e c o m pl et e d d uri n g t h e n ext r e p orti n g p eri o d r o bl e ms/iss u es t h at c o ul d aff ect r oj ect b u d g et/ ex p e n dit ur es a n d/ or sc h e d ul e O utst a n di n g iss u es t o b e r es ol v e d
Acti o n it e ms
T as k . 3 M o nt hl y I n v oic es a n d Pr o gr ess R e p orts W est Y ost will s u b mit m o nt hly i nv oic es a n d r oj ect r o gr ess e p orts s u m m arizi n g t h e b u d g et st at us a n d pr o gr ess m a d e f or t h e m ost r ec e nt m o nt h a n d d oc u m e nti n g a ny iss u es. 1 3 2
Mr. K e vi n T h o m ps o n
J a n u ar y 2, 2 0 2 5
P a g e
Cit y of CL ov er d al e L P 2 0 2 3 W at er M ast er Pll a n 2 0 2 4 T as k . 4 T e a m a n d Cli e nt C o or di n ati o n
W est Y ost will c o or di n at e wit h t h e Cit y t o pr ovi d e u p d at e d i nf or m ati o n a n d d ecisi o ns a n d will c o or di n at e i nt er n ally t o m a n a g e pr oj ect pr o gr ess.

T as k 1 Ass u m pti o ns
Kic k off m e eti n g will b e h el d virt u ally
T as k 1 D eli v er a bl es
W est Y ost will pr e p ar e m e eti n g a g e n d a a n d m at eri als Tas k 2. D at a R e vi e w
Aft er r evi e wi n g pr evi o usly c o m pl et e d d oc u m e nts r el ati n g t o t h e w at er syst e m existi n g s yst e m m a ps a n d m a p pi n g d at a, W est Y ost will i d e ntif y d at a g a ps t h at n e e d t o b e fill e d f or c o m pl eti n g t h e W M P u p d at e.

T as k Ass u m pti o ns
h e City will pr ovi d e r es o urc e d oc u m e nts
T as k D eli v er a bl es
W est Y ost will pr e p ar e, s u b mit a n d m ai nt ai n a d at a r e q u est list W est Y ost will pr e p ar e Dr aft C h a pt er 1 I ntr o d ucti o n a n d Pr oj ect B ac k gr o u n d ( el ectr o nic c o py) W est Y ost will pr e p ar e Dr aft C h a pt er Existi n g S yst e m C h a pt er ( el ectr o nic c o py) Tas k . D e m a n d A n al ysis
h e S o ut hcr est R es erv oir O ut a g e Hy dr a ulic E v al u ati o n i ncl u d es t h e d e v el o p m e nt of d e m a n d pr oj ecti o ns i n Z o n e 1. T h e d at a fr o m t his a n al ysis will b e us e d t o d e v el o p d e m a n ds f or existi n g a n d 2 0 4 0 ( b uil d o ut) c o n diti o ns f or Z o n es 2 a n d 3. Existi n g d e m a n ds will b e e v al u at e d b as e d o n w at er pr o d ucti o n d at a, w at er m et er d at a a n d l a n d us e.

T as k Ass u m pti o ns
T h e d e m a n d a n alysis p erf or m e d f or t h e S o ut hcr est R es er v oir O ut a g e Hy dr a ulic Ev al u ati o n will pr o vi d e a st arti n g p oi nt f or t h e d e m a n d pr oj ecti o ns i n Z o n e 1 T as k D eli v er a bl es
W est Y ost will pr e p ar e Dr aft C h a pt er s u m m arizi n g t h e l a n d us e a n d w at er d e m a n d a n alysis ( el ectr o nic c o py)
Tas k 4. S u p pl y A n al ysis
W est Y ost will ev al u at e t h e a v ail a bl e s u p pl y a n d pr oj ect e d d e m a n d a n d v erif y t h e a d e q u ac y of existi n g s u p pl y s o urc es t o m e et t h e c urr e nt a n d f ut ur e w at er s yst e m d e m a n ds. It is ex p ect e d t h at t his a n al ysis will m ostl y s u m m ariz e w or k d o n e i ot h er d oc u m e nts, s uc h as t h e 2 0 2 0 Ur b a n W at er M a n a g e m e nt Pl a n T as k Ass u m pti o ns
S u p pl y a n al ysis c h a pt er will s u m m ariz e existi n g d at a s o urc es a n d r e p orts 1 3 3
Mr. K e vi n T h o m ps o n
J a n u ar y 2, 2 0 2 5
P a g e
Cit y of CL ov er d al e L P 2 0 2 3 W at er M ast er Pll a n 2 0 2 4 T as k D eli v er a bl es
W est Y ost will pr e p ar e Dr aft C h a pt er W at er S u p pl y ( el ectr o nic c o py) Tas k 5. H y dr a ulic M o d el U p d at e
As p art of t h e S o ut hcr est R es erv oir Hy dr a ulic Ev al u ati o n, W est Y ost is u p d ati n g t h e m o d el f or Z o n e 1 wit h r ec e nt i m pr ov e m e nt pr oj ects. W est Y ost will u p d at e t h e hy dr a ulic m o d el f or Z o n e 2 a n d 3 wit h t h e i m pr ov e m e nt pr oj ects t h at t h e Cit y h as i m pl e m e nt e d si nc e t h e m o d el w as l ast u p d at e d. e m a n ds f or existi n g a n d b uil d o ut c o n diti o ns will b e i m p ort e d i nt o t h e m o d el.

T as k 5. 1 H y dr a ulic M o d el U p d at e
W est Y ost will us e t h e d at a c oll ect e d i n T as k 2 t o d ev el o p a hy dr a ulic m o d el t h at r efl ects t h e Cit y’s c urr e nt distri b uti o n s yst e m n et w ork T h e m o d el will r efl ect t h e City’s e ntir e distri b uti o n s yst e m, i ncl u di n g, b ut n ot li mit e d t o st or a g e t a n ks, p u m p st ati o ns, pr ess ur e r e d uci n g v al v e st ati o ns, tr a ns missi o n m ai ns a n d distri b uti o n m ai ns
T as k 5. 2 C ali br at e H y dr a ulic M o d el
W est Y ost will c ali br at e t h e h y dr a ulic m o d el. T o e ns ur e t h at it acc ur at el y r efl ects t h e t y pic al o p er ati o n of t h e Cit y’s w at er distri b uti o n s yst e m a n d t o b e c o nfi d e nt wit h d ecisi o ns m a d e b as e d o n its o ut p ut, t h e hy dr a ulic m o d el m ust b e c ali br at e d. T h e g o al is t o h av e a hy dr a ulic m o d el t h at r efl ects fi el d m e as ur e m e nts.

T o c ali br at e t h e m o d el, W est Y ost will d ev el o p a hy dr a nt t esti n g pl a n a n d w or k wit h t h e City t o c oll ect hy dr a nt t esti n g pr ess ur e a n d fl o w d at a. W est Y ost will pr o vi d e s u g g est e d t est l oc ati o ns i n a dv a nc e of hy dr a nt t esti n g f or t h e City t o r evi e w a n d c o nfir m. T h e pl a n will i ncl u d e pr o p os e d t est p r ot oc ols, m o d el v erific ati o n t ar g et acc ur aci es, a n d a ny s u p pl e m e nt al i nf or m ati o n r e q uir e d. Wit h t h e assist a nc e of City p ers o n n el, W est Y ost will p erf or m hy dr a nt t esti n g i n t h e su m m er of 2 0 2 . W est Y ost st aff ( mi ni m u m of t w o p e o pl e) will c o n d uct t h e hy dr a nt t esti n g wit h City st aff ( u p t o t hr e e p e o pl e) s u p p ort, e v al u at e t h e fi el d d at a, a n d c o nfir m a p pr o pri at e C f act ors f or us e i n t h e m o d el Hy dr a nt t ests will c o nsist of st a n d ar d fir e fl o w t ests, fl o wi n g o n e or t w o hy dr a nts, t o ass ess s yst e m c a p acit y t hr o u g h fl o w a n d pr ess ur e m e as ur e m e nts at m ulti pl e l oc ati o ns . N o v al v es will b e cl os e d t o is ol at e pi p eli n es of a s p ecifi e d m at eri al a n d a g e. City st aff will b e r es p o nsi bl e f or d e c hl ori n ati o n a n d tr affic c o ntr ol d uri n g t h es e t ests. A p pr oxi m at el y ei g ht t o t e n hy dr a nt t ests will b e c o n d uct e d t o c o nfir m C f act ors us e d i n t h e hy dr a ulic m o d el.

W est Y ost will c ali br at e t h e m o d el usi n g t h e hy dr a nt t est d at a c oll ect e d f or t h e p ur p os e of c o nfir mi n g f act ors. W est Y ost will us e t h e Am eric a n at er or ks ss oci ati o n M 3 2 M a n u al t o est a blis h crit eri a f or c ali br ati o n
T as k Ass u m pti o ns
Cit y will pr ovi d e a d e q u at e st aff t o assist wit h t h e h y dr a nt t esti n g Hy dr a nt t esti n g c a n b e c o m pl et e d i n o n e d a y T as k D eli v er a bl es
W est Y ost will pr e p ar e Dr aft C h a pt er Hy dr a ulic M o d el U p d at e ( el ectr o nic c o py) 1 3 4
Mr. K e vi n T h o m ps o n
J a n u ar y 2, 2 0 2 5
P a g e
Cit y of CL ov er d al e L P 2 0 2 3 W at er M ast er Pll a n 2 0 2 4 Tas k . E xisti n g a n d F ut ur e S yst e m A n al ysis W est Y ost will us e t h e u p d at e d a n d c ali br at e d hy dr a ulic m o d el ( T as k 5) t o ev al u at e t h e a bility of t h e City’s existi n g w at er distri b uti o n s yst e m t o m e et p erf or m a nc e crit eri a f or existi n g a n d b uil d o ut d e m a n d sc e n ari os. T h e f oll o wi n g t as ks will b e p erf or m e d:

T as k 6. 1 U p d at e S yst e m P erf or m a nc e Crit eri a W est Y ost will s u m m ariz e syst e m p erf or m a nc e crit eri a f or r e vi e w wit h t h e Cit y. T h e c o nt e nts of t his dr aft c h a pt er will pr ovi d e t h e f or m al b asis f or t h e syst e m a n al ys es a n d t h e r es ulti n g CI P.

T as k 6. 2 E xisti n g S yst e m C a p acit y A n al ysis W est Y ost will c o m p ar existi n g p u m p st ati o n a n d st or a g e c a p aciti es wit h s yst e m p erf or m a nc e crit eri a t o d et er mi n e t h e a d e q u acy of existi n g f aciliti es t o m e et existi n g d e m a n ds.

Usi n g t h e u p d at e d a n d c ali br at e d hy dr a ulic m o d el ( T as k 5), W est Y ost will ev al u at e t h e a d e q u acy of t h e existi n g distri b uti o n syst e m t o m e et s yst e m p erf or m a nc e crit eri a u n d er existi n g m axi m u m d ay d e m a n d pl us fir e fl o w a n d p e a k h o ur d e m a n d c o n diti o ns. W est Y ost will s u m m ariz e t h e e v al u ati o ns p erf or m e d a n d i d e ntif y d efici e nt ar e as b as e d o n syst e m p erf or m a nc e crit eri a.

W est Y ost will r ec o m m e n d i m pr ov e m e nts b as e d o n t h e a n al ysis T as k F ut ur e S yst e m C a p acit y E v al u ati o n W est Y ost will c o m p ar existi n g p u m p st ati o n a n d st or a g e c a p aciti es wit h s yst e m p erf or m a nc e crit eri a t o d et er mi n e t h e a d e q u acy of existi n g f aciliti es t o m e et f ut ur e d e m a n ds.

Usi n g d e m a n d f or ec asts ( T as k 2) a n d t h e u p d at e d a n d c ali br at e d h y dr a ulic m o d el ( T as k 5), W est Y ost will e v al u at e t h e a d e q u ac y of t h e existi n g distri b uti o n syst e m t o m e et s yst e m p erf or m a nc e crit eri a u n d er b uil d o ut m axi m u m d ay d e m a n d pl us fir e fl o w a n d p e a k h o ur d e m a n d c o n diti o ns.

W est Y ost will i d e ntify d efici e nci es a n d r ec o m m e n d e d i m pr o v e m e nts b as e d o n t h e a n al ysis.

T as k Dr aft S yst e m E v al u ati o n C h a pt ers
W est Y ost will pr e p ar e dr aft c h a pt ers s u m m arizi n g t h e f oll o wi n g t as ks: S yst e m P erf or m a nc e Crit eri a, Existi n g S yst e m Ev al u ati o n, a n d F ut ur e S yst e m Ev al u ati o n.

T as k Ass u m pti o ns
N o ass u m pti o ns
T as k D eli v er a bl es
W est Y ost will pr e p ar e Dr aft C h a pt er Ev al u ati o n Crit eri a ( el ectr o nic c o py) W est Y ost will pr e p ar e Dr aft C h a pt er Existi n g S yst e m Ev al u ati o n ( el ectr o nic c o py) W est Y ost will pr e p ar e Dr aft C h a pt er F ut ur e Syst e m Ev al u ati o n ( el ectr o nic c o py) 1 3 5
Mr. K e vi n T h o m ps o n
J a n u ar y 2, 2 0 2 5
P a g e
Cit y of CL ov er d al e L P 2 0 2 3 W at er M ast er Pll a n 2 0 2 4 Tas k 7. R & R Pl a n D e v el o p m e nt
A 1 0 y e ar pri oritiz e d R & R pl a n will b e d e v el o p e d b as e d o n pi p e siz e, a g e, a n d m at eri al. S el ect pi p e siz es or m at eri als t o b e r e pl ac e d (i. e., 2 i nc h or as b est os c e m e nt ) will als o b e i ncl u d e d i n t h e pl a n b as e d o n Cit y dir ecti o n.

T as k 7. 1 D e v el o p ss et n v e nt or y
S o m e pi p eli n es m a y b e missi n g attri b ut e i nf or m ati o n. T his t ask will r evi e w a n d u p d at e t h e existi n g pi p eli n e ass et i nv e nt ory ( b as e d o n m ost r ec e nt GI S d at a) t o p o p ul at e siz e, a g e, a n d m at eri al d at a f or e ac h pi p e. A w or ks h o p will b e h el d wit h Cit y o p er ati o ns st aff t o r evi e w a n d v ali d at e pi p e d at a, a n d t o c oll ect i nf or m ati o n o n s p ecific pi p e siz es or m at eri als t h e Cit y d esir es t o b e r e pl ac e d.

T as k 7. D e v el o p sti m at e d n d e m ai ni n g s ef ul if e al u es or e ac h pi p e m at eri al a n d siz e , t h e esti m at e d us ef ul lif e ( E UL) a n d r e m ai ni n g us ef ul lif e ( R UL) will b e esti m at e d . I n d ustry st a n d ar d us ef ul lif e v ari es by m at eri al a n d siz e a n d will b e est a blis h e d f or all c o m bi n ati o ns of m at eri al a n d siz e. If t h e Cit y h as i nstit uti o n al k n o wl e d g e o n us ef ul lif e, t h es e will b e c o nsi d er e d. Usi n g t h e us ef ul lif e esti m at es, t h e R UL will b e esti m at e d f or e ac h pi p e t o esti m at e a r e pl ac e m e nt y e ar.

T as k 7. D e v el o p 1 0 Y e ar CI P List
A list of pi p es t o b e r e pl ac e d b y y e ar (f or 1 0 y e ars) will b e d ev el o p e d b as e d o n a g e a n d a n y Cit y s el ecti o n of pi p es. Ass oci at e d c osts will b e assi g n e d a n d esc al at e d t o t h e pr o p os e d y e ar of r e pl ac e m e nt. A m e eti n g will b e h el d t o pr es e nt t h e Dr aft List t o t h e Cit y a n d r ec ei v e f e e d b ac k.

T as k 7. Pr e p ar e R & R Pl a n C h a pt er
Pr e p ar e c h a pt er as p art of M ast er Pl a n r e p ort t o d oc u m e nt R & R pl a n d ev el o p m e nt a n d r es ults. R es ults wi l i ncl u d e a n Exc el t a bl e wit h list of r e pl ac e m e nt pr oj ects i ncl u di n g pi p e I D, attri b ut es, r e pl ac e m e nt y e ar, a n d ass oci at e d fi g ur es. C osts will b e d ev el o p e d i n T as k 8.

T as k Ass u m pti o ns
Cit y will pr ovi d e pi p e attri b ut e d at a i n Exc el or GI S w hic h will b e t h e b asis f or t h e e v al u ati o n.

T as k 7 D eli v er a bl es
W est Y ost will pr e p ar e Dr aft C h a pt er R & R Pl a n ( el ectr o nic c o py) Tas k . C a pit al I m pr o v e m e nt Pr o gr a m
W est Y ost will pr e p ar e a pri oritiz e d CI P b as e d o n fi n di n gs fr o m t h e w at er distri b uti o n s yst e m a n alysis ( T as k 6) a n d t h e R & R pl a n d e v el o p m e nt ( T as k 7) T as k . 1 U p d at e C a pit al I m pr o v e m e nt Pr o gr a m C ost B asis W est Y ost will s u m m ariz e t h e c ost esti m ati n g m et h o d ol o gy a n d c o nc e pt u al l ev el u nit c osts t o b e us e d f or t h e a n alysis, c o nfir m t h e c o nstr ucti o n c o nti n g e nci es, i m pl e m e nt ati o n m ulti pli ers a n d c ost b asis ( E n gi n e eri n g N e ws R ec or d C o nstr ucti o n C ost I n d ex) t o b e us e d f or c osts. All c a pit al i m pr o v e m e nt c osts will b e pr o vi d e d as Cl ass 5 esti m at es, c o nsist e nt wit h t h e cl assific ati o n s yst e m est a blis h e d by t h e Ass oci ati o n f or t h e A dv a nc e m e nt of C os t Esti m ati n g I nt er n ati o n al ( A A C E I nt er n ati o n al) 1 3 6
Mr. K e vi n T h o m ps o n
J a n u ar y 2, 2 0 2 5
P a g e
Cit y of CL ov er d al e L P 2 0 2 3 W at er M ast er Pll a n 2 0 2 4 T as k . 2 Pr e p ar e C a pit al I m pr o v e m e nt Pr o gr a m a n d C h a pt er W est Y ost will d ev el o p a W at er Syst e m CI P. W e will i ncl u d e i m pr ov e m e nts r e q uir e d f or t h e City’s w at er syst e m t o m e et t h e est a blis h e d p erf or m a nc e crit eri a, R & R pl a ns, as w ell as ot h er i d e ntifi e d pl a n n e d pr oj ects pr ovi d e d by t h e City. W est Y ost will pr ovi d e pri oriti es a n d c ost esti m at es f or t h e r e q uir e d i m pr ov e m e nts.

C ost esti m at es will i ncl u d e e n gi n e eri n g, c o nstr ucti o n, a n d ot h er s oft c osts ( e. g., l e g al, e nvir o n m e nt al, a d mi nistr ati o n, etc.). T h e c ost esti m at es will b e s u m m ariz e d i n a t a bl e a n d fi g ur e, gr o u pi n g CI P pr oj ects by pr oj ect i d e ntific ati o n, a n d will i ncl u d e d et ails s uc h as pr oj ect ty p e, pi p eli n e di a m et er, pi p eli n e l e n gt h, u nit c ost, t ot al c ost, a n d ot h er p erti n e nt i nf or m ati o n. T h e d et ails of t h e CI P will b e s u m m ariz e d i n a dr aft c h a pt er.

T as k Ass u m pti o ns
N o ass u m pti o ns
T as k 8 D eli v er a bl es
W est Y ost will pr e p ar e a n a p p e n dix wit h u p d at e d CI P c ost b asis ( el ectr o nic c o py) W est Y ost will pr e p ar e Dr aft C h a pt er 1 0 CI P ( el ectr o nic c o py) Tas k . M ast er Pl a n R e p ort
W est Y ost will pr e p ar e a n u p d at e d W M P t h at will i ncl u d e a s u m m ary of existi n g s yst e m f aciliti es, r es ults of t h e f aciliti es a n d syst e m e v al u ati o ns a n d a pri oritiz e d CI P f or t h e Cit y’s G e n er al Pl a n pl a n ni n g h oriz o n.

T as k . 1 Pr e p ar e Dr aft R e p ort
W est Y ost will pr e p ar e a dr aft t a bl e of c o nt e nts f or t h e W M P U p d at e f or t h e City t o r evi e w a n d i nc or p or at e c o m m e nts f or t h e fi n al o utli n e. W est Y ost will m a k e n ec ess ary u p d at es i n a tr ac k e d c h a n g es v ersi o n of t h e i n di vi d u al r e p ort c h a pt ers s u b mitt e d i n pr ec e di n g t as ks a n d c o m pil e t h e m i nt o a Dr aft M ast er Pl a n R e p ort. W est Y ost will f acilit at e a r evi e w m e eti n g wit h Cit y t o r ec eiv e c o m m e nts o n t h e Dr aft R e p ort.

T as k . 2 Pr e p ar e Fi n al W at er S yst e m M ast er Pl a n W est Y ost will pr e p ar e a scr e e n c h eck Fi n al R e p ort, i nc or p or ati n g c o m m e nts fr o m City r e vi e w of t h e Dr aft R e p ort i n tr ac k e d c h a n g es. O nc e t h e City a p pr o v es t h e scr e e n c h ec k Fi n al R e p ort, W est Y ost will pr o d uc e a Fi n al R e p ort.

T as k Ass u m pti o ns
N o ass u m pti o ns
T as k D eli v er a bl es
W est Y ost will pr e p ar e r e p ort o utli n e ( el ectr o nic).

W est Y ost will pr e p ar e a dr aft r e p ort wit h t hr e e ( 3) h ar d c o pi es a n d a n el ectr o nic c o py W est Y ost will pr ovi d e fi n al r e p ort wit h fi v e ( 5) h ar d c o pi es a n d a n el ectr o nic c o py

P R OJ E C T B U D G E T
W est Y ost’s pr o p os e d l e v el of eff ort a n d b u d g et f or e ac h of t h e t as ks d escri b e d a b o v e is s h o w n i n T a bl e .

W est Y ost will p erf or m t h e c o p e of ervic es d escri b e d a b ov e o n a ti m e a n d ex p e ns es b asis, at t h e billi n g r at es s et f ort h i n W est Y ost’s att ac h e d 2 0 Billi n g R at e Sc h e d ul e, wit h a n ot t o exc e e d b u d g et of 2 6 6 4 0 0 . A ny a d diti o n al s er vic es n ot i ncl u d e d i n t his c o p e of ervic es will b e p erf or m e d o nl y aft er r ec eivi n g writt e n a ut h oriz ati o n a n d a c orr es p o n di n g b u d g et a u g m e nt ati o n. 1 3 7
Mr. K e vi n T h o m ps o n
J a n u ar y 2, 2 0 2 5
P a g e
Cit y of CL ov er d al e L P 2 0 2 3 W at er M ast er Pll a n 2 0 2 4 T a bl e . Esti m at e d Pr oj ect H o urs a n d B u d g et T as k L e v el of Eff ort, h o urs Esti m at e d B u d g et, d oll ars T as k 1. Pr oj ect M a n a g e m e nt 1 0 3 0 0 0
T as k 2. D at a R evi e w 4 5 0 0
T as k 3. D e m a n d A n al ysis 1 1 0 0 0
T as k 4. S u p pl y A n al ysis 3 2 0 0
T as k 5. H y dr a ulic M o d el U p d at e 9 8 5 1 0 0 T as k 6. Existi n g a n d F ut ur e S yst e m A n al ysis 2 0 2 5 1 0 0 T as k . R & R Pl a n D e v el o p m e nt 1 5 4 4 1, 4 0 0 T as k . C a pit al I m pr o v e m e nt Pr o gr a m 0 0 T as k . M ast er Pl a n R e p ort 1 0 4
T ot al Pr oj ect H o urs a n d B u d g et 1, 0 2 2 2 6 6 4 0 0

S C H E D UL E
W est Y ost a ntici p at es pr o vi di n g t h e Dr aft M ast er Pl a n wit hi n m o nt hs af t er r ec ei vi n g n otic e t o pr oc e e d a n d all r e q uir e d d at a.

T h a nk y o u f or pr o vi di n g W est Y ost t h e o p p ort u nit y t o b e of c o nti n u e d s ervic e t o t h e Cit y of Cl o v er d al e W e l o ok f or w ar d t o w or ki n g wit h y o u o n t his i m p ort a nt pr oj ect. Pl e as e c all if y o u h a v e a ny q u esti o ns or r e q uir e a d diti o n al i nf or m ati o n.

Si nc er el y,

W E S T Y O S T
P atrick J o h nst o n , P E
Pri nci p al E n gi n e er
R C E 5 9 0 2 8
Att ac h m e nt W est Y ost 2 0 2 Billi n g R at e Sc h e d ul e 1 3 8
W est Y ost 2 0 2 Billi n g R at e Sc h e d ul e
Att ac h m e nt
1 3 9
( Eff ecti ve J a n u ar y 1, 2 0 2 5, t hr o u g h D ec e m b er 3 1, 2 0 2 5) *

P O SI TI O N S

E N GI N E E RI N G
Pri nci p al/ V ic e Pr esi d e nt $ 3 7 3
E n gi n e er/ Sci e ntist/ G e ol o gist M a n a g er I / II $ 3 5 2 $ 3 6 9 Pri nci p al E n gi n e er/ Sci e ntist/ G e ol o gist I / II $ 3 1 7 $ 3 3 8 S e ni or E n gi n e er/ Sci e ntist/ G e ol o gist I / II $ 2 8 6 $ 3 0 0 Ass oci at e E n gi n e er/ Sci e ntist/ G e ol o gist I / II $ 2 3 7 $ 2 5 5 E n gi n e er/ Sc i e ntist/ G e ol o gist I / II $ 1 8 5 $ 2 1 5 E n gi n e eri n g Ai d $ 1 1 1
Fi el d M o nit ori n g S er vic es $ 1 3 8
A d mi nistr ati v e I / II / III / I V $ 1 0 2 $ 1 2 7 $ 1 5 2 $ 1 6 8

E N GI N E E RI N G T E C H N OL O G Y
E n gi n e eri n g T ec h M a n a g er I / II $ 3 6 6 $ 3 6 9 Pri nci p al T ec h S p eci alist I / II $ 3 3 6 $ 3 4 8 S e ni or T ec h S p eci alist I / II $ 3 0 8 $ 3 2 1
S e ni or GI S A n al yst $ 2 7 8
GI S A n al yst $ 2 6 4
T ec h nic al S p eci alist I / II / III / I V $ 1 9 6 $ 2 2 4 $ 2 5 1 $ 2 8 0 T ec h nic al A n al yst I / II $ 1 4 1 $ 1 6 8
T ec h nic al A n al yst I n t er n $ 1 1 3
Cr oss- C o n n ecti o n C o ntr ol S p eci alist I / II / III / I V $ 1 4 7 $ 1 5 9 $ 1 7 9 $ 1 9 8 C A D M a n a g er $ 2 2 2
C A D D esi g n er I / II $ 1 7 2 $ 1 9 4

C O N S T R U C TI O N M A N A G E M E N T
S e ni or C o nstr ucti o n M a n a g er $ 3 5 5
C o nstr ucti o n M a n a g er I / II / III / I V $ 2 1 1 $ 2 2 6 $ 2 3 9 $ 3 0 3 R esi d e nt I ns p ec t or ( Pr e v aili n g W a g e Gr o u ps 4 / 3 / 2 / 1) $ 1 9 0 $ 2 1 1 $ 2 3 5 $ 2 4 4 A p pr e ntic e I ns p ect or $ 1 7 2
C M A d mi nistr ati v e I / II $ 9 1 $ 1 2 4
Fi el d S e r vic es $ 2 4 4
2 0 2 5 Billi n g R at e Sc h e d ul e

L A B O R C H A R G E S ( D OLLA R S P E R H O U R)
H o url y r at e s i ncl u d e c h ar g es f or t ec h n ol o g y a n d c o m m u nic ati o n, s uc h as g e n er al a n d C A D c o m p ut er s oft w ar e, t el e p h o n e c alls, r o uti n e i n- h o us e c o pi es/ pri nts, p ost a g e, misc ell a n e o us s u p pli es, a n d ot h er i nci d e nt al pr oj ect ex p e ns es.

O utsi d e s er vic es, s uc h as v e n d or r e pr o d ucti o ns, pri nts, a n d s hi p pi n g; m aj or W est Y ost r e pr o d ucti o n eff orts; as w ell as e n gi n e eri n g s u p pli es, etc., will b e bill e d at t h e act u al c ost pl us 1 5 %.

T h e F e d er al Mil e a g e R at e will b e us e d f or mil e a g e c h ar g es a n d will b e b as e d o n t h e F e d er al Mil e a g e R at e a p plic a bl e t o w h e n t h e mil e a g e c osts w er e i nc urr e d. Tr a v el ot h er t h a n mil e a g e will b e bill e d at c ost.

S u bc o ns ult a n ts will b e bill e d at act u al c ost pl us 1 0 %.

Ex p ert wit n e ss s er vic es, r es e arc h, t ec h nic al r e vi e w, a n al ysis, pr e p ar ati o n, a n d m e eti n gs will b e bill e d at 1 5 0 % of st a n d ar d h o urly r at es. Ex p ert wit n ess t esti m o n y a n d d e p ositi o ns will b e bill e d at 2 0 0 % of st a n d ar d h o urly r at es.

A fi n a nc e c h ar g e of 1. 5 % p er m o nt h ( a n a n n u al r at e of 1 8 %) o n t h e u n p ai d b al a nc e will b e a d d e d t o i n v oic e a m o u nts if n ot p ai d wit hi n 4 5 d a ys fr o m t h e d at e of t h e i nv oic e. * T his sc h e d u l e is u p d at e d a n n u all y P a g e 1 of 2 1 4 0 ( Eff ecti ve J a n u ar y 1, 2 0 2 5, t hr o u g h D ec e m b er 3 1, 2 0 2 5) * E q ui p m e nt C h ar g e

E Q UI P M E N T
2" P ur g e P u m p & C o ntr ol B ox $ 3 0 0 d a y
A q u a c alc / P y g m y or A A Fl o w M et er $ 2 8 d a y E m er g e nc y S C A D A S yst e m $ 3 5 d a y
Fi el d V e hicl es ( Gr o u n d w at er) $ 1. 0 2 mil e G as D et ect or $ 8 0 d a y
G e n er at or $ 6 0 d a y
H y dr a n t Pr ess ur e G a u g e $ 1 0 d a y
H y dr a n t Pr ess ur e R ec or d er, I m p uls e ( Tr a nsi e nt) $ 5 5 d a y H y dr a n t Pr ess ur e R ec or d er, St a n d ar d $ 4 0 d a y L o w Fl o w P u m p B ac k P ac k $ 1 3 5 d a y
L o w Fl o w P u m p C o ntr oll er $ 2 0 0 d a y
P o w ers W at er L e v el M et er $ 3 2 d a y
Pr ec isi o n W at er L ev el M et er 3 0 0ft $ 3 0 d a y Pr ec isi o n W at er L ev el M et er 5 0 0ft $ 4 0 d a y Pr ec isi o n W at er L ev el M et er 7 0 0ft $ 4 5 d a y Q E D S a m pl e Pr o Bl a d d er P u m p $ 6 5 d a y
S k y di o 2 + Dr o n e ( 2 h o ur mi mi m u m) $ 1 0 0 h o ur St or a g e T a n k $ 2 0 d a y
S u m p P u m p $ 2 4 d a y
Tr a n s d uc er C o m m u nic ati o ns C a bl e $ 1 0 d a y Tr a n s d uc er C o m p o n e nts ( p er i nst all ati o n) $ 2 3 d a y Tri m bl e G P S – G e o 7x $ 2 2 0 d a y
T u b e L e n gt h C o u nt er $ 2 2 d a y
T ur b i dit y M et er $ 3 0 d a y
T ur b i dit y M et er ( 2 1 0 0 Q P ort a bl e) $ 3 5 d a y V e hicl e ( C o n str ucti o n M a n a g e m e nt) $ 1 0 h o ur W at er Fl o w Pr o b e M et er $ 2 0 d a y
W at er Q u alit y M et er $ 5 0 d a y
W at er Q u alit y M ulti m et er $ 1 8 5 d a y
W ell S o u n d er $ 3 0 d a y

BILLI N G R A T E S
2 0 2 5 Billi n g R at e Sc h e d ul e
* T his sc h e d u l e is u p d at e d a n n u all y P a g e 2 of 2 1 4 1 Cit y C o u ncil/ S ucc ess or
A g e nc y
A g e n d a It e m S u m m ar y
A g e n d a It e m:

M e eti n g D at e:

H. 3
M a y 1 4, 2 0 2 5
A g e n d a S ecti o n
N e w B usi n ess
St aff C o nt act:

V a n ess a A p o d ac a, City E n gi n e er
S usi e H ol m es, Fi n a nc e Dir ect or
A g e n d a It e m Titl e:

Pr eli mi n ar y E n gi n e er’s R e p ort f or F Y 2 0 2 4 2 5 f or t h e Cit y of Cl ov er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District a n d S et t h e Ti m e a n d D at e of t h e P u blic H e ari n g f or Z o n e 1 7 R ec o m m e n d e d C o u ncil Acti o n(s)
A d o pt a R es ol uti o n E ntitl e d, “ R es ol uti o n of t h e City C o u ncil of t h e Cit y of Cl ov er d al e I nt e nt t o ev y a n d oll ect n n u al Ass ess m e nts, P r eli mi n aril y A p pr o v e t h e E n gi n e er’s R e p ort f or F Y 2 0 2 5 2 6 f or t h e Cit y of Cl o v er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District, a n d Setti n g t h e Ti m e a n d D at e of t h e u blic e ari n g f or Z o n es 1, 2, 4, 5, 6 , a n d 7
a n d
A d o pt a R es ol uti o n E ntitl e d, “ A R es ol uti o n of t h e Cit y C o u ncil of t h e City of Cl ov er d al e I nt e nt t o e vy a n d oll ect n n u al Ass ess m e nts, P r eli mi n aril y A p pr o v e t h e E n gi n e er’s R e p ort f or F Y 2 0 2 5 2 6 f or t h e City of Cl o v er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District a n d Setti n g t h e Ti m e a n d D at e of t h e u blic e ari n g f or Z o n e 3”
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B ac k gr o u n d :

T h e Cl o v er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District ( District) w as i niti all y f or m e d by t h e Cit y i n 1 9 9 7 i n acc or d a nc e wit h t h e L a n dsc a pi n g a n d Li g hti n g Act of 1 9 7 2 t o p ay f or c osts ass oci at e d wit h t h e m ai nt e n a nc e of l a n dsc a pi n g a n d t h e cr e e k ar e a wit hi n t h e J eff ers o n S pri n gs I V u b di visi o n. T his b ec a m e Z o n e 1 of t h e District. A d diti o n al z o n es h av e b e e n a n n ex e d i nt o t h e District ov er ti m e , a n d t h er e ar e c urr e ntl y a t ot al of s e v e n z o n es i n t h e District. M a ps of e ac h of t h e Z o n es ar e i ncl u d e d i n t h e at t ac h e d Pr eli mi n ar y F Y 2 0 2 5 2 6 A n n u al E n gi n e er’s R e p ort, Cl ov er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District ( E n gi n e er’s R e p ort).

Ass ess m e nts ar e l e vi e d a n n u all y wit hi n t h e District p urs u a nt t o t h e L a n dsc a p e a n d Li g hti n g Act of 1 9 7 2, P art 2 of Di visi o n 1 5 of t h e C alif or ni a Str e ets a n d Hi g h w a ys C o d e ( L a n dsc a pi n g a n d Li g hti n g Act). All ass ess m e nts d escri b e d i n t h e A n n u al E n gi n e er’s R e p ort a n d ulti m at ely a p pr ov e d by t h e Cit y C o u ncil ar e pr e p ar e d i n acc or d a nc e wit h t h e L a n dsc a pi n g a n d Li g hti n g Act a n d ar e i n c o m pli a nc e wit h t h e pr o visi o ns of t h e C alif or ni a C o nstit uti o n Articl e XIII D ( Articl e XIII D), w hic h w as e n act e d wit h t h e p ass a g e of Pr o p ositi o n 2 1 8 i n N ov e m b er of 1 9 9 6. Aff ect e d pr o p ert y o w n ers a p pr o v e d t h e f or m ati o n of t h e District i n a n el ecti o n h el d i n c o m pli a nc e wit h Articl e XIII D a n d t h e Miti g ati o n F e e Act i n 1 9 9 7. T h e pr o p ert y o w n ers als o a p pr o v e d a n esc al ati o n cl a us e f or f ut ur e y e ars t h at all o ws t h e ass ess m e nt t o i ncr e as e i n acc or d a nc e wit h c h a n g es t o t h e C o ns u m er Pric e I n d ex ( C PI). T his is tr ack e d by t h e axi m u m n n u al ss ess m e nt a m o u nt, or m axi m u m all o w a bl e r at e. A ny f ut ur e i ncr e as e i n t h e ass ess m e nt r at e i n exc ess of t h e m axi m u m all o w a bl e r at e or s u bst a nti al c h a n g es i n t h e s er vic es pr o vi d e d w o ul d r e q uir e t h e a p pr o v al of t h e pr o p erty o w n ers s u bj ect t o t h e ass ess m e nt b as e d u p o n m ail e d b all ots s e nt t o e ac h pr o p erty o w n er. 1 4 2
Cit y C o u ncil/ S ucc ess or A g e nc y A g e n d a It e m S u m m ary M e eti n g D at e: M ay 1 4, 2 0 2 5
P a g e of
S u m m ar y
T h e Cl o v er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District ( District) w as i niti all y f or m e d by t h e Cit y i n 1 9 9 7 i n acc or d a nc e wit h t h e L a n dsc a pi n g a n d Li g hti n g Act of 1 9 7 2 t o p a y f or c osts ass oci at e d wit h t h e m ai nt e n a nc e of l a n dsc a pi n g a n d t h e cr e e k ar e a wit hi n t h e J eff ers o n S pri n gs I V u b di visi o n. T his b ec a m e Z o n e 1 of t h e District. A d diti o n al z o n es h av e b e e n a n n ex e d i nt o t h e District ov er ti m e , a n d t h er e ar e c urr e ntl y a t ot al of s ev e n z o n es i n t h e District. M a ps of e ac h of t h e Z o n es ar e i ncl u d e d i n t h e att ac h e d Pr eli mi n ary F Y 2 0 2 5 2 6 A n n u al E n gi n e er’s R e p ort, Cl ov er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District ( E n gi n e er’s R e p ort).

O n J a n u ar y 2 2, 2 0 2 5 , t h e Cit y C o u ncil b e g a n t h e r e q uir e d a n n u al pr oc e e di n gs f or Fisc al Y e ar ( F Y) 2 0 2 5 2 6 a n d a p p oi nt e d C o astl a n d Civil E n gi n e eri n g as E n gi n e er of W or k. T h e A n n u al E n gi n e er’s R e p ort h as b e e n pr e p ar e d a n d fil e d i n acc or d a nc e wit h t h e L a n dsc a pi n g a n d Li g hti n g Act a n d h as b e e n pr es e nt e d t o t h e City C o u ncil f or t h eir c o nsi d er ati o n. T his is t h e s ec o n d of t hr e e Cit y C o u ncil m e eti n gs r e g ar di n g t h e a n n u al r evi e w of t his ass ess m e nt district. At t his ti m e , t h e C o u ncil t y pic ally a d o pts t h e R es ol uti o ns of I nt e nt t o l evy a n d c oll ect ass ess m e nts. T h e r es ol uti o ns als o i ncl u d e pr eli mi n ar y a p pr o v al of t h e e n gi n e er’s r e p ort a n d t h e s etti n g of t h e d at e f or t h e p u blic h e ari n g. At t h e t hir d m e eti n g, t h e C o u ncil will c o n d uct a p u blic h e ari n g a n d m ay t h e n a ut h oriz e t h e l ev yi n g a n d c oll ecti o n of ass ess m e nts f or F Y 2 0 2 5 2 6 . At t h at ti m e, t h e ass ess m e nts c a n n ot b e i ncr e as e d a b o v e t h os e st at e d i n t h e R es ol uti o ns of I nt e nt a n d t h e pr eli mi n ar y A n n u al E n gi n e er’s R e p ort.

T h er e ar e n o pr o p os e d a n n ex ati o ns t o t h e District f or F Y 2 0 2 5 2 6 . F or F Y 2 0 2 5 2 6, ass ess m e nts ar e pr o p os e d t o i ncr e as e f or t hr e e of t h e s e v e n z o n es i n t h e District: Z o n e 1 (J eff ers o n S pri n gs), Z o n e 2 ( Vi nt a g e M e a d o ws), a n d Z o n e 6 ( Br o o ksi d e T err ac e). T h e ass ess m e nts f or Z o n e 3 ( T h e C ott a g es), Z o n e 4 ( T h e Vi n ey ar ds), Z o n e 5 (I oli R a nc h), a n d Z o n e 7 ( S u nris e Hills) ar e pr o p os e d t o d ecr e as e.

T h e pr o p os e d b u d g ets f or e ac h z o n e ar e d escri b e d i n d et ail i n t h e Pr eli mi n ary A n n u al E n gi n e er’s R e p ort.

F u n di n g s o urc es i ncl u d e ass ess m e nt r e v e n u es, a n n u al r es erv es, misc ell a n e o us r ev e n u e all oc ati o ns , a n d, i n Z o n es 1 a n d 2, G e n er al F u n d c o ntri b uti o ns. T h e Z o n e 2 G e n er al F u n d c o ntri b uti o n pr o vi d es f u n di n g f or t h e g e n er al b e n efit p orti o n of t h e o p er ati o n a n d m ai nt e n a nc e of Vi nt a g e M e a d o w P ar k, d et er mi n e d t o b e $ 6, 8 3 4. 7 3 f or F Y 2 0 2 5 2 6 (s e e P art D of t h e Pr eli mi n ary E n gi n e er’s R e p ort f or a n a n al ysis of s p eci al b e n efits v ers s g e n er al b e n efits). Z o n e 2 will r e q uir e o n g oi n g G e n er al F u n d c o ntri b uti o ns i n f ut ur e y e ars. F or F Y 1 4 3
Cit y C o u ncil/ S ucc ess or A g e nc y A g e n d a It e m S u m m ary M e eti n g D at e: M ay 1 4, 2 0 2 5
P a g e of
2 0 2 5 2 6, Z o n e 1 will als o r e q uir e a n $ 8, 0 7 9. 8 3 G e n er al F u n d c o ntri b uti o n d u e t o i ncr e as e d m ai nt e n a nc e n e e ds t h at c a n n ot b e c h ar g e d t o Z o n e 1 pr o p ert y o w n ers b ey o n d t h e M axi m u m A n n u al Ass ess m e nt. T h e Cit y will b e l o oki n g at w a ys t o r e d uc e m ai nt e n a nc e c osts i n Z o n e 1 f or F Y 2 0 2 6 2 7 i n or d er t o r e d uc e or eli mi n at e t h e G e n er al F u n d c o ntri b uti o n.

T h e axi m u m ll o w e d Ass ess m e nts i n e ac h Z o n e ar e pr o p os e d t o b e i ncr e as e d by t h e 2 0 2 4 C PI a dj ust m e nt of 2. 4 % t o acc o u nt f or i nfl ati o n. T h e pr o p os e d ass ess m e nt s f or Z o n es 1 a n d 6 ar e at ( or n e arl y at) t h e m axi m u m all o w a bl e a m o u nt wit h o ut t h e b all oti n g of t h e pr o p ert y o w n ers, as disc uss e d a b ov e. T h e pr o p os e d ass ess m e nts f or all ot h er z o n es ar e b el o w t h e m axi m u m all o w a bl e a m o u nt.

I n 2 0 1 1, t h e Cit y est a blis h e d a p olicy t o m ai nt ai n a mi ni m u m r es erv e b al a nc e of 2 5 % of a n n u al o p er ati n g ex p e ns es i n e ac h of t h e z o n es t o b ett er m a n a g e existi n g a n d p e n di n g ex p e ns es. T h e r es er v es f or Z o n es 3, 4, 5, a n d 7 ar e pr oj ect e d t o e n d F Y 2 0 2 5 2 6 at 2 5 %, m e eti n g t h e t ar g et p erc e nt a g e. T h e r es er v e b al a nc es f or Z o n es 1, 2 , a n d 6 ar e pr oj ect e d t o e n d F Y 2 0 2 5 2 6 b el o w t h e t ar g et mi ni m u m. h e d at e of t h e r e q uir e d p u blic h e ari n g is pr o p os e d t o b e J u n e 1 1, 2 0 2 5 .

I n or d er t o a v oi d p ot e nti al c o nflicts of i nt er est, t h e acti o ns h a v e b e e n br ok e n i nt o t w o ( 2) s e p ar at e r es ol uti o ns as f oll o ws: Z o n es 1, 2, 4, 5, 6, a n d 7 t o g et h er (J eff ers o n S pri n gs, Vi nt a g e M e a d o ws, T h e Vi n e y ar ds at Cl ov er d al e, I oli R a nc h, Br o oksi d e T err ac e , a n d S u nris e Hills); a n d Z o n e 3 o nl y ( T h e C ott a g es).

D u e t o t h e n e e d f or a q u or u m t o v ot e o n e ac h r es ol uti o n, n o m or e t h a n t w o C o u ncil m e m b ers c a n b e a bs e nt r o m v oti n g o n e ac h r es ol uti o n. T o t h e ext e nt t h at t hr e e or m or e p ot e nti al c o nflicts exist i n a z o n e, t h e Cit y will g o t hr o u g h a r a n d o m s el ecti o n pr oc ess t o c h o os e e n o u g h c o u ncil m e m b ers t o cr e at e a q u or u m.

T h e att ac h e d A n n u al E n gi n e er’s R e p ort i ncl u d es all d escri pti o ns, b u d g ets , a n d ass ess m e nt di a gr a ms f or F Y 2 0 2 5 2 6 . It d o es n ot i ncl u d e t h e ass ess m e nt r oll. T h e c o m pl et e A n n u al E n gi n e er’s R e p ort, wit h t h e ass ess m e nt r oll, is o n fil e wit h t h e Cit y Cl er k. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O pti o ns :

1. A d o pt r es ol uti o ns of i nt e nt t o l ev y a n d c oll ect a n n u al ass ess m e nts, pr eli mi n aril y a p pr ovi n g t h e A n n u al E n gi n e er’s R e p ort as fil e d, a n d s et t h e ti m e a n d d at e of t h e P u blic H e ari n g f or t h e F Y 2 0 2 5 2 6 Cl ov er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District w ork.

2. A d o pt r es ol uti o ns of i nt e nt t o l ev y a n d c oll ect a n n u al ass ess m e nts, pr eli mi n aril y a p pr ovi n g t h e A n n u al E n gi n e er’s R e p ort as m o difi e d by C o u ncil, a n d s et t h e ti m e a n d d at e of t h e P u blic H e ari n g f or t h e F Y 2 0 2 5 2 6 Cl ov er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District w ork.

3. T er mi n at e t h e pr oc e e di n gs a n d d o n ot l e vy or c oll ect a n n u al ass ess m e nts f or t h e m ai nt e n a nc e of t h e s ev e n Z o n es.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ S u bc o m mitt e e R ec o m m e n d ati o n :
1 4 4
Cit y C o u ncil/ S ucc ess or A g e nc y A g e n d a It e m S u m m ary M e eti n g D at e: M ay 1 4, 2 0 2 5
P a g e of
N/ A
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B u d g et/ Fi n a nci al I m p act
O v er 9 5 % of t h e c osts ass oci at e d wit h t h es e a n n u al pr oc e e di n gs a n d t h e a n n u al o p er ati o n, m ai nt e n a nc e , a n d a d mi nistr ati o n t h at c o nf er s p eci al b e n efits t o t h e p arc els wit hi n t h e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District ar e t o b e r ec o v er e d fr o m t h e a n n u al ass ess m e nts l evi e d o n t h e pr o p erti es wit hi n t h e District.

T h e t ot al pr o p os e d Ass ess m e nt District b u d g et f or F Y 2 0 2 5 2 6 is $ 3 3 2, 2 4 4. 6 7, w hic h is a 1 4. 3 % i ncr e as e fr o m t h e F Y 2 0 2 4 2 5 ov er all b u d g et of $ 2 9 0, 7 2 0. 4 3 . T h e f u n di n g s o urc es ar e $2 0 1, 7 8 5. 6 6 fr o m pr o p os e d ass ess m e nt r ev e n u es l e vi e d a n d c oll ect e d d uri n g F Y 2 0 2 5 2 6, $9 0, 4 2 9. 4 5 fr o m av ail a bl e a n n u al z o n e r es erv es, $ 2 5, 1 1 5. 0 0 fr o m z o n e misc ell a n e o us r es er v e all oc ati o n f u n ds, a n d $ 1 4, 9 1 4. 5 6 fr o m t h e G e n er al F u n d . Av ail a bl e o n e r es er v es a n d/ or misc ell a n e o us r ev e n u e all oc ati o n will b e us e d i n all o n e s as n e e d e d a n d as a v ail a bl e t o s u p pl e m e nt t h e ass ess m e nt r ev e n u e. G e n er al F u n d m o ni es will b e us e d t o p a y f or g e n er al b e n efits r el at e d t o t h e Vi nt a g e M e a d o ws P ar k i n Z o n e 2 a n d t o b al a nc e t h e b u d g et i n Z o n e 1. T h e ass ess m e nts f or Z o n es 1, 2, a n d 6 ar e pr o p os e d t o i ncr e as e t o $2 6 4. 7 6, $ 4 0 8. 4 8, a n d $ 7 8 9. 2 4 p er E q ui v al e nt Si n gl e F a mil y D w elli n g ( E S D), r es p ecti v ely . T h e ass ess m e nts f or Z o n e s 3, 4, 5, a n d 7 ar e pr o p os e d t o d ecr e as e, r es p ectiv ely, t o $ 3 8 9 . 4 8, $ 3 6 8. 0 4, $ 8 4. 1 2, a n d $ 2 0. 8 0 p er E S D.

T h e M axi m u m A n n u al Ass ess m e nt i n e ac h Z o n e is pr o p os e d t o b e i ncr e as e d by t h e 2 0 2 4 C PI a dj ust m e nt of

2. 4 % t o acc o u nt f or i nfl ati o n.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Att ac h m e nts :

1. R es ol uti o ns ( Z o n e 3)

2. R es ol uti o n ( Z o n e 1, 2, 4, 5, 6, 7)

3. Ex hi bit A - F Y 2 0 2 5 2 6 A n n u al E n gi n e er’s R e p ort , Pr eli mi n ar y ( wit h o ut ass ess m e nt r oll) 1 4 5

CI T Y O F CL O V E R D AL E

CI T Y C O U N CIL
R E S OL U TI O N N O. _ _ _ _ 2 0 2 5

R E S OL U TI O N OF T H E CI T Y C O U N CIL OF T H E CI T Y O F CL O V E R D AL E D E CL A RI N G I N T E N TT O L E V Y A N D C OLL E C T A N N U AL A S S E S S M E N T S, P R ELI MI N A RIL Y A P P R O VI N G T H E A N N U AL E N GI N E E R’ S R E P O R T F O R FI S C AL Y E A R 2 0 2 5 2 6 F O R T H E CI T Y O F CL O V E R D AL E L A N D S C A PI N G A N D LI G H TI N G

A S S E S S M E N T DI S T RI C T, A N D S E T TI N G T H E TI M E A N D D A T E O F T H E P U BLI C H E A RI N G F O R Z O N E ( P U R S U A N T T O T H E L A N D S C A PI N G A N D LI G H TI N G A C T O F 1 9 7 2) W H E R E A S , o n S e pt e m b er 9, 1 9 9 7, t h e City C o u ncil or d er e d t h e f or m ati o n of t h e Cl ov er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District ( Ass ess m e nt District) t o l evy a n d c oll ect ass ess m e nts p urs u a nt t o t h e L a n dsc a pi n g a n d Li g hti ng Act of 1 9 7 2; a n d W H E R E A S, t h e City C o u ncil i nt e n ds t o l evy a n d c oll ect ass ess m e nts wit hi n t h e Ass ess m e nt District d uri n g F Y 2 0 2 5 2 6 ; a n d
W H E R E A S , p urs u a nt t o t h e L a n dsc a pi n g a n d Li g hti ng Act of 1 9 7 2, a n n n u al E n gi n e er’s R e p ort is r e q uir e d t o b e pr e p ar e d a n d fil e d o utli ni n g esti m at e d c osts, m et h o ds of s pr e a di n g c osts, a d escri pti o n of pr o p erti es i n t h e Ass ess m e nt District a n d t h eir pr o p os e d ass ess m e nts i n or d er t o l evy a n d c oll ect ass ess m e nts i n a ny f oll o wi n g fisc al y e ar; a n d
W H E R E A S, o n J a n u ary 2 2 , 2 0 2 5 , t h e City C o u ncil a d o pt e d a r es ol uti o n a p p oi nti n g C o astl a n d Civil E n gi n e eri n g as t h e E n gi n e er of W ork, dir ecti n g t h e pr e p ar ati o n a n d fili n g of t h e a n n u al F Y 2 0 2 5 2 6 A n n u al E n gi n e er’s R e p ort, a n d d escri bi n g t h e p ot e nti al c h a n g es t o t h e Ass ess m e nt District; a n d W H E R E A S , t h e a n n u al o p er ati o n, m ai nt e n a nc e a n d ot h er i nci d e nt al c osts ass oci at e d wit h t h e e ntir e Ass ess m e nt District i ncl u d e i m pr ov e m e nts i n t h e f oll o wi n g Z o n es 1, 2, 3, 4, 5, 6 a n d 7:

1. T h e p orti o n of Cl ov er d al e Cr e ek a n d t h e p at h w ay a dj ac e nt t o t h e J eff ers o n S pri n gs S u b divisi o n, P h as es 3 a n d 4.

2. T h e p ark a n d str e et l a n dsc a pi n g a dj ac e nt t o p orti o ns of F o ot hill B o ul ev ar d a n d S. Fr a nkli n Str e et a n d ot h er r el at e d l a n dsc a pi n g i m pr ov e m e nts wit hi n t h e Vi nt a g e M e a d o ws S u b divisi o n, P h as es 1, 2 a n d 3.

3. T h e C ott a g es S u b divisi o n P h as es 1, 2, 3 a n d 4 i ncl u di n g str e et l a n dsc a pi ng al o n g a p orti o n of F o ot hill B o ul ev ar d, t h e l a n dsc a pi n g ar e as, p at h w a ys a n d v e g et ati o n ass oci at e d wit h t h e li n e ar p ar k a dj ac e nt t o M usc at Cr e e k, m ai nt e n a nc e of t h e pr es er v e d w etl a n ds ar e a ( at t h e c or n er of El bri d g e Av e n u e a n d R a nc h H o us e Driv e) a n d m ai nt e n a nc e a n d w e e d a b at e m e nt ar e as al o n g a p orti o n of t h e hillsi d e ar e a dir ectl y a dj ac e nt t o R a nc h H o us e Dri v e, at t h e w est erl y e n d of El bri d g e Av e n u e, al o n g H ot S pri n gs R o a d n e ar t h e e n d of L a ur el C o urt a n d al o n g H ot S pri n gs R o a d n e ar t h e e n d of P e p p er w o o d Dri v e.

4. T h e Vi n e y ar ds at Cl ov er d al e i ncl u di n g str e et l a n dsc a pi n g al o n g a p orti o n of F o ot hill 1 4 6
B o ul ev ar d a n d M o u nt Di a bl o W ay a n d m ai nt e n a nc e of a d et e nti o n b asi n.

5. T h e I oli R a nc h i ncl u di n g str e et l a n dsc a pi n g al o n g Cl o v er d al e B o ul ev ar d.

6. T h e Br o oksi d e T err ac e i ncl u di n g str e et l a n dsc a pi n g al o n g Cl ov er d al e B o ul e v ar d a n d Br o oksi d e Driv e a n d t h e p ar k o n Br o o ksi d e Driv e .

D e p art m e nt of L a b or, B ur e a u of L a b or St atistics; a n d B E I T F U R T H E R R E S OL V E D t h at a p u blic pr ot est h e ari n g will b e h el d o n J u n e 1 1, 2 0 2 5 , at 6: 0 0 p. m. at t h e Cl o v er d al e P erf or mi n g Arts C e nt er, 2 0 9 N. Cl ov er d al e B o ul ev ar d, Cl o v er d al e. At t h e p u blic pr ot est h e ari n g, t h e Cit y C o u ncil will c o n d uct a p u blic h e ari n g o n t h e q u esti o n of t h e l e vy a n d c oll ecti o n of a n n u al ass ess m e nts f or F Y 2 0 2 5 2 6 ; a n d B E I T F U R T H E R R E S OL V E D , t his R es ol uti o n is a d o pt e d p urs u a nt t o S ecti o ns 2 2 6 2 0 et. al . of t h e C alif or ni a Str e ets a n d Hi g h w ay C o d e ; a n d
1 4 7
B E I T F U R T H E R R E S OL V E D t h at t h e Cit y Cl erk is a ut h oriz e d a n d dir ect e d t o gi v e t h e N otic e of H e ari n g r e q uir e d by t h e L a n dsc a pi n g a n d Li g hti n g Act of 1 9 7 2 f or s ai d p u blic pr ot est h e ari n g.

It is h er e by c ertifi e d t h at t h e f or e g oi n g R es ol uti o n w as d ul y i ntr o d uc e d a n d d ul y a d o pt e d by t h e City C o u ncil of t h e Cit y of Cl ov er d al e at its r e g ul ar m e eti n g h el d o n t his 1 4t h d a y of M ay , 2 0 2 5 , by t h e f oll o wi n g R oll C all v ot e:

A Y E S i n f a v or of:

N O E S:

A B S E N T:

A B S T AI N:

A P P R O V E D: A T T E S T E D:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T o d d L a n ds , M ay or Mi k e M al o n ey, City Cl er k 1 4 8

CI T Y O F CL O V E R D AL E

CI T Y C O U N CIL
R E S OL U TI O N N O. _ _ _ _ 2 0 2 5

R E S OL U TI O N O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E D E CL A RI N G I T SI N T E N TT O

L E V Y A N D C OLL E C T A N N U AL A S S E S S M E N T S, P R ELI MI N A RIL Y A P P R O VI N G T H E A N N U AL E N GI N E E R’ S R E P O R T F O R FI S C AL Y E A R 2 0 2 5 2 6 F O R T H E CI T Y O F CL O V E R D AL E L A N D S C A PI N G

A N D LI G H TI N G A S S E S S M E N T DI S T RI C T, A N D S E T TI N G T H E TI M E A N D D A T E O F T H E P U BLI C H E A RI N G F O R Z O N E S 1, 2, 4, 5, 6, A N D ( P U R S U A N T T O T H E L A N D S C A PI N G A N D LI G H TI N G A C T O F 1 9 7 2)
W H E R E A S , o n S e pt e m b er 9, 1 9 9 7 , t h e City C o u ncil or d er e d t h e f or m ati o n of t h e Cl ov er d al e L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District ( Ass ess m e nt District) t o l evy a n d c oll ect ass ess m e nts p urs u a nt t o t h e L a n dsc a pi n g a n d Li g hti ng Act of 1 9 7 2; a n d W H E R E A S, t h e City C o u ncil i nt e n ds t o l evy a n d c oll ect ass ess m e nts wit hi n t h e Ass ess m e nt District d uri n g F Y 2 0 2 5 2 6 ; a n d
W H E R E A S , p urs u a nt t o t h e L a n dsc a pi n g a n d Li g hti ng Act of 1 9 7 2, a n n n u al E n gi n e er’s R e p ort is r e q uir e d t o b e pr e p ar e d a n d fil e d o utli ni n g esti m at e d c osts, m et h o ds of s pr e a di n g c osts, a d escri pti o n of pr o p erti es i n t h e Ass ess m e nt District a n d t h eir pr o p os e d ass ess m e nts i n or d er t o l evy a n d c oll ect ass ess m e nts i n a ny f oll o wi n g fisc al y e ar; a n d
W H E R E A S, o n J a n u ary 2 2 , 2 0 2 5 , t h e City C o u ncil a d o pt e d a r es ol uti o n a p p oi nti n g C o astl a n d Civil E n gi n e eri n g as t h e E n gi n e er of W ork, dir ecti n g t h e pr e p ar ati o n a n d fili n g of t h e F Y 2 0 2 5 2 6 A n n u al E n gi n e er’s R e p ort, a n d d escri bi n g t h e p ot e nti al c h a n g es t o t h e Ass ess m e nt District; a n d W H E R E A S , t h e a n n u al o p er ati o n, m ai nt e n a nc e a n d ot h er i nci d e nt al c osts ass oci at e d wit h t h e e ntir e Ass ess m e nt District i ncl u d e i m pr ov e m e nts i n t h e f oll o wi n g Z o n es 1, 2, 3, 4, 5, 6 a n d 7:

1. T h e p orti o n of Cl ov er d al e Cr e ek a n d t h e p at h w ay a dj ac e nt t o t h e J eff ers o n S pri n gs S u b divisi o n, P h as es 3 a n d 4.

4. T h e Vi n e y ar ds at Cl ov er d al e i ncl u di n g str e et l a n dsc a pi n g al o n g a p orti o n of F o ot hill 1 4 9
B o ul ev ar d a n d M o u nt Di a bl o W ay a n d m ai nt e n a nc e of a d et e nti o n b asi n.

5. T h e I oli R a nc h i ncl u di n g str e et l a n dsc a pi n g al o n g Cl o v er d al e B o ul ev ar d.

6. T h e Br o oksi d e T err ac e i ncl u di n g str e et l a n dsc a pi n g al o n g Cl ov er d al e B o ul e v ar d a n d Br o oksi d e Driv e a n d t h e p ar k o n Br o o ksi d e Driv e .

7. S u nris e Hills, P h as es I a n d II i ncl u di n g str e et l a n dsc a pi n g al o n g F o ot hill B o ul ev ar d, l a n dsc a pi n g a n d m ai nt e n a nc e at t h e c or n er of M o o nli g ht Circl e a n d S u nris e Driv e, a n d m ai nt e n a nc e of a n o p e n s p ac e a n d w etl a n ds ar e a; a n d W H E R E A S, C o astl a n d Civil E n gi n e eri n g h as pr e p ar e d a n d fil e d wit h t h e City t h e n n u al E n gi n e er’s R e p ort f or F Y 2 0 2 5 2 6 as r e q uir e d by t h e L a n dsc a pi n g a n d Li g hti n g Act of 1 9 7 2; a n d W H E R E A S, all i nt er est e d p ers o ns ar e r ef err e d t o t h e A n n u al E n gi n e er’s R e p ort f or a f ull a n d d et ail e d d escri pti o n of t h e i m pr ov e m e nts, t h e pr o p os e d o p er ati o n a n d m ai nt e n a nc e c osts, t h e b o u n d ari es of t h e s ev e n Z o n es of t h e Ass ess m e nt District a n d t h e pr o p os e d F Y 2 0 2 5 2 6 ass ess m e nts u p o n ass ess a bl e l ots a n d p arc els of l a n d wit hi n t h e Ass ess m e nt District; a n d W H E R E A S, f or Z o n es 1, 2, 4, 5, 6 a n d 7 , t h e F Y 2 0 2 5 2 6 t h e m axi m u m a n n u al ass ess m e nt will b e a dj ust e d u p by t h e all o w a bl e y e ar 2 0 2 4 C o ns u m er ric e n d ex ( C PI) a dj ust m e nt of + 2. 4 % ; a n d W H E R E A S, f or Z o n e , t h e act u al pr o p os e d F Y 2 0 25- 2 6 a n n u al ass ess m e nt t o l evy a n d c oll ect is pr o p os e d t o i ncr e as e by $6. 2 0 p er E q uiv al e nt Si n gl e F a mily D w elli n g ( ES D ) fr o m t h e pr evi o us y e ar; a n d W H E R E A S, f or Z o n e , t h e act u al pr o p os e d F Y 2 0 25- 2 6 a n n u al ass ess m e nt t o l evy a n d c oll ect is pr o p os e d t o i ncr e as e by $1 5 6. 4 6 p er E q uiv al e nt Si n gl e F a mily D w elli n g (ES D ) fr o m t h e pr evi o us y e ar; a n d W H E R E A S, f or Z o n e , t h e act u al pr o p os e d F Y 2 0 2 5 2 6 a n n u al ass ess m e nt t o l evy a n d c oll ect is pr o p os e d t o d e cr e as e by $ 8 7. 2 4 p er E q uiv al e nt Si n gl e F a mily D w elli ng ES D ) fr o m t h e pr evi o us y e ar; a n d W H E R E A S, f or Z o n e , t h e act u al pr o p os e d F Y 2 0 2 5 2 6 a n n u al ass ess m e nt t o l evy a n d c oll ect is pr o p os e d t o d e cr e as e by $ 1 1. 5 8 p er ES D fr o m t h e pr evi o us y e ar; a n d W H E R E A S, f or Z o n e , t h e act u al pr o p os e d F Y 2 0 2 5 2 6 a n n u al ass ess m e nt t o l evy a n d c oll ect is pr o p os e d t o i ncr e as e by $ 4 0. 0 0 p er ES D fr o m t h e pr evi o us y e ar; a n d W H E R E A S, f or Z o n e , t h e act u al pr o p os e d F Y 2 0 2 5 2 6 a n n u al ass ess m e nt t o l evy a n d c oll ect is pr o p os e d t o d ecr e as e by 4 2. 6 4 p er ES D fr o m t h e pr evi o us y e ar; a n d W H E R E A S , f or Z o n es 4, 5, 6 a n d 7 , r es erv es a n d / or misc ell a n e o us r ev e n u e all oc ati o n will b e us e d t o s u p pl e m e nt t h e ass ess m e nt r ev e n u e t h er e by mi ni mizi ng t h e a n n u al ass ess m e nt of F Y 2 0 2 5 2 6 ; a n d W H E R E A S , f or Z o n es 1 a n d 2, r es erv es, a G e n er al F u n d c o ntri b uti o n a n d misc ell a n e o us r ev e n u e all oc ati o n will b e us e d t o s u p pl e m e nt t h e ass ess m e nt r ev e n u e t h er e by mi ni mizi n g t h e a n n u al ass ess m e nt of F Y 2 0 2 5- 2 6 ;
W H E R E A S , f orF Y 2 0 2 5 2 6 , t h e act u al a n n u al ass ess m e nts pr o p os e d t o b e l evi e d a n d c oll ect e d is $2 6 4. 7 6 p er ES D f or all pr o p erti es wit hi n Z o n e 1; $4 0 8. 4 8 p er ES D u nit f or all pr o p erti es wit hi n Z o n e 2; $3 6 8. 0 4 p er ES D 1 5 0
f or all pr o p erti es wit hi n Z o n e 4; $ 8 4. 1 2 p er ES D f or all pr o p erti es wit hi n Z o n e 5; $7 8 9. 2 4 p er ES D f or all pr o p erti es wit hi n Z o n e 6; a n d $ 2 0. 8 0 p er ES D f or all pr o p erti es wit hi n Z o n e 7; N O W, T H E R EF O R E B E I T R E S OL V E D t h at t h e City C o u ncil of t h e City of Cl ov er d al e h er e by i nt e n ds t o l evy a n d c oll ect ass ess m e nts d uri n g F Y 2 0 2 5 2 6 a n d pr eli mi n arily a p pr ov es t h e fil e d F Y 2 0 2 5 2 6 A n n u al E n gi n e er’s R e p ort wit h t h e esti m at e of t h e c osts a n d ex p e ns es t o o p er at e a n d m ai nt ai n t h e s ai d i m pr ov e m e nts a n d t h eir i nci d e nt al ex p e ns es as it p ert ai ns t o Z o n es 1, 2, 4, 5, 6 a n d 7 of t h e Ass ess m e nt District f or F Y 2 0 2 5 2 6 ; a n d B E I T F U R T H E R R E S OL V E D t h at i n or d er t o t a k e i nfl ati o n i nt o acc o u nt, t h e Cit y C o u ncil a p pr ov es t h e all o w a nc e f or a n a n n u al i ncr e as e t o t h e Maxi m u m A n n u al A ss ess m e nts i n acc or d a nc e wit h t h e m ost r ec e nt a n n u al C PI, b as e d o n t h e All Ur b a n C o ns u m ers ( S a n Fr a ncisc o Ar e a) C PI fr o m t h e U. S.

D e p art m e nt of L a b or, B ur e a u of L a b or St atistics; a n d B E I T F U R T H E R R E S OL V E D t h at a p u blic pr ot est h e ari n g will b e h el d o n J u n e 1 1, 2 0 2 5 , at 6: 0 0 p. m. at t h e Cl o v er d al e P erf or mi n g Arts C e nt er, 2 0 9 N. Cl ov er d al e B o ul ev ar d, Cl o v er d al e. At t h e p u blic pr ot est h e ari n g, t h e Cit y C o u ncil will c o n d uct a p u blic h e ari n g o n t h e q u esti o n of t h e l e vy a n d c oll ecti o n of a n n u al ass ess m e nts f or F Y 2 0 2 5 2 6 ; a n d B E I T F U R T H E R R E S OL V E D , t his R es ol uti o n is a d o pt e d p urs u a nt t o S ecti o ns 2 2 6 2 0 et. al . of t h e C alif or ni a Str e ets a n d Hi g h w ay C o d e ; a n d
B E I T F U R T H E R R E S OL V E D t h at t h e Cit y Cl erk is a ut h oriz e d a n d dir ect e d t o gi v e t h e N otic e of H e ari n g r e q uir e d by t h e L a n dsc a pi n g a n d Li g hti n g Act of 1 9 7 2 f or s ai d p u blic pr ot est h e ari n g.

It is h er e by c ertifi e d t h at t h e f or e g oi n g R es ol uti o n w as d ul y i ntr o d uc e d a n d d ul y a d o pt e d by t h e City C o u ncil of t h e City of Cl ov er d al e at its r e g ul ar m e eti n g h el d o n t his 1 4t h d a y of M ay 2 0 2 5 , by t h e f oll o wi n g R oll C all v ot e:

A Y E S i n f a v or of:

N O E S:

A B S E N T:

A B S T AI N:

A P P R O V E D: A T T E S T E D:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T o d d L a n ds , M ay or Mi k e M al o n ey, City Cl er k 1 5 1
Z o n e N u m b er a n d N a m e
C urr e nt Y e ar's
B u d g et
% C h a n g e i n
B u d g et
( Fr o m l ast y e ar)
E S D's L ast Y e ar's
Ass ess m e nt
Pr o p os e d
F Y 2 0 2 5- 2 6
Ass ess m e nt
R es er v es Us e d
(i ncl u d es Misc.

R e v. All oc)
G e n er al F u n d
C o ntri b uti o n
Us e d
C h a n g e i n
Ass ess m e nt
B e gi n ni n g
R es er v e
Pr oj ect e d
E n di n g R es er v e
E n di n g R es er v e
as a P erc e nt of
F Y 2 5- 2 6 B u d g et
Z o n e 1 J eff ers o n S pri n gs $ 3 5, 5 4 3. 1 6 2 7. 7 % 6 7. 5 $ 2 5 8. 5 6 $ 2 6 4. 7 6 $ 9, 5 9 2. 0 3 $ 8, 0 7 9. 8 3 $ 6. 2 0 $ 1 3, 5 9 2. 3 6 $ 4 8 0. 5 0 1 % Z o n e 2 Vi nt a g e M e a d o ws $ 1 1 7, 0 2 8. 0 1 3 3. 9 % 2 0 6. 0 $ 2 5 2. 0 2 $ 4 0 8. 4 8 $ 2 6, 0 4 6. 4 0 $ 6, 8 3 4. 7 3 $ 1 5 6. 4 6 $ 3 0, 5 3 8. 4 8 $ 1 1, 6 9 9. 0 8 1 0 % Z o n e 3 T h e C ott a g es $ 1 2 4, 2 7 4. 4 3 2. 6 % 1 8 9. 0 $ 4 3 6. 0 2 $ 3 8 9. 4 8 $ 5 0, 6 6 2. 7 1 $ $ ( 4 6. 5 4) $ 7 2, 2 5 3. 8 3 $ 3 1, 0 6 5. 1 2 2 5 % Z o n e 4 T h e Vi n e y ar ds $ 1 8, 2 7 1. 9 7 2. 0 % 2 9. 0 $ 4 5 5. 2 8 $ 3 6 8. 0 4 $ 7, 5 9 8. 8 1 $ $ ( 8 7. 2 4) $ 1 0, 9 0 7. 4 2 $ 4, 5 6 7. 6 1 2 5 % Z o n e 5 I oli R a nc h $ 5, 6 0 0. 5 0 4. 4 % 3 7. 0 $ 9 5. 7 0 $ 8 4. 1 2 $ 2, 4 8 8. 0 6 $ $ ( 1 1. 5 8) $ 3, 4 6 2. 6 0 $ 1, 3 9 9. 5 4 2 5 % Z o n e 6 Br o o ksi d e T err ac e $ 1 1, 8 3 0. 8 0 6. 9 % 1 4. 0 $ 7 4 9. 2 4 $ 7 8 9. 2 4 $ 7 8 1. 4 4 $ $ 4 0. 0 0 $ 4 9 8. 4 4 $ 1 3 3. 0 0 1 % Z o n e 7 S u nris e Hills $ 1 9, 6 9 5. 8 0 - 1. 4 % 6 3. 5 $ 6 3. 4 4 $ 2 0. 8 0 $ 1 8, 3 7 5. 0 0 $ $ ( 4 2. 6 4) $ 2 1, 5 2 4. 0 5 $ 4, 9 2 3. 0 5 2 5 % T ot al $ 3 3 2, 2 4 4. 6 7 $ 1 1 5, 5 4 4. 4 5 $ 1 4, 9 1 4. 5 6 R e s er v e P oli c y: 2 5 % of o p er ati n g e x p e n s e s Cit y of Cl o v er d al e
L a n dsc a pi n g a n d Li g hti n g Ass ess m e nt District B u d g et R e vi e w F Y 2 0 2 5- 2 6
F:\ Pr oj e ct s\ Cl o v er d al e\ L L A D\ 2 0 2 5 cll a d 0 3- 5 3 7 5\ 2 0 2 5- Cl o v er d al e- L L A D 4/ 8/ 2 0 2 5 1 5 2
Cit y C o u ncil/ S ucc ess or
A g e nc y
A g e n d a It e m S u m m ar y
A g e n d a It e m:

M e eti n g D at e:

H. 4
M a y 1 4 , 2 0 2 5
A g e n d a S ecti o n
C o ns e nt
St aff C o nt act:

K e vi n T h o m ps o n, City M a n a g er
Al ex M o g, Cit y Att o n ery
A g e n d a It e m Titl e:

S ec o n d r e a di n g of a n Or di n a nc e m e n di n g ecti o ns of t h e Cl o v er d al e M u nici p al C o d e ( C M C) re g ul ati n g ac a nt o m m erci al r o p erti es i n Cl o v er d al e R ec o m m e n d e d C o u ncil Acti o n(s)
S ec o n d r e a di n g of a n O r di n a nc e ntitl e d : “ A n Or di n a nc e of t h e City C o u ncil of t h e City of Cl o v er d al e a d di n g C h a pt er 8. 4 0, V ac a nt C o m m erci al Pr o p ert y R e g ul ati o ns. t o t h e Cl o v er d al e M u nici p al C o d e t o R e g ul at e V ac a nt C o m m erci al Pr o p ert y i n Cl o v er d al e” _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B ac k gr o u n d / S u m m ar y:

I n r es p o ns e t o c o nc er ns r e g ar di n g t h e pr olif er ati o n of l o n g t er m v ac a nt c o m m erci al pr o p erti es i n t h e Cl o v er d al e , t h e Cit y C o u ncil i ntr o d uc e d a dr aft or di n a nc e o n A pril 9, 2 0 2 5, ai m e d at r e d uci n g bli g ht, pr es er vi n g pr o p erty v al u es, r e d uc e d ec o n o mic activity, a n d e n h a nci n g p u blic s af ety. T h e pr o p os e d or di n a nc e est a blis h es a fr a m e w ork f or t h e r e gistr ati o n, m ai nt e n a nc e, a n d e nf orc e m e nt of st a n d ar ds r el at e d t o v ac a nt c o m m erci al pr o p erti es l oc at e d wit hi n t h e cit y li mits of Cl o v er d al e K e y Pr o visi o ns of t h e Or di n a nc e
R e gistr ati o n R e q uir e m e nt:

Pr o p ert y o w n ers m ust r e gist er c o m m erci al pr o p erti es t h at r e m ai n v ac a nt f or m or e t h a n 9 0 c o ns ec uti v e d a ys. R e gistr ati o n m ust occ ur wit hi n 3 0 d a ys of v ac a ncy a n d i ncl u d es a f e e s et b y Cit y C o u ncil t o c ov er i ns p ecti o n a n d a d mi nistr ati v e c osts.

A n n u al R e n e w al:

R e gistr ati o ns m ust b e r e n e w e d a n n u all y, wit h a r e n e w al f e e e q u al t o t h e i niti al r e gistr ati o n a m o u nt.

M ai nt e n a nc e St a n d ar ds:

O w n ers ar e r e q uir e d t o m ai nt ai n pr o p erti es i n acc or d a nc e wit h city c o d es, i ncl u di n g r e g ul ar u p k e e p, l a n dsc a pi n g, gr affiti r e m ov al, a n d e ns uri n g t h e b uil di n g is w e at h er ti g ht a n d s ec ur e.

S ec urit y M e as ur es:

V ac a nt pr o p erti es m ust b e s ec ur e d t o pr e v e nt u n a ut h oriz e d acc ess, i ncl u di n g t h e us e of f e nci n g, li g hti n g, a n d s ec uri n g all p oi nts of e ntry.

I ns p ecti o ns a n d E nf orc e m e nt:

T h e City r et ai ns t h e a ut h orit y t o c o n d uct i ns p ecti o ns t o e ns ur e c o m pli a nc e. N o n c o m pli a nc e m ay r es ult i n a d mi nistr ativ e p e n alti es a n d a b at e m e nt acti o ns, wit h c osts r ec ov er a bl e vi a pr o p erty li e ns.

A p p e al Pr oc ess:

Pr o p ert y o w n ers m ay a p p e al a ny e nf orc e m e nt acti o n or d et er mi n ati o n wit hi n 3 0 d a ys. A d esi g n at e d h e ari n g offic er will r evi e w t h e a p p e al a n d r e n d er a d ecisi o n. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 1 5 3
Cit y C o u ncil/ S ucc ess or A g e nc y A g e n d a It e m S u m m ary M e eti n g D at e M a y 1 4 , 2 0 2 5
P a g e of
O pti o ns :

C o m pl et e t h e s ec o n d r e a di n g of t h e or di n a nc e Or Pr ovi d e St aff Dir ecti o n
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ S u bc o m mitt e e R ec o m m e n d ati o n :

Bri n g f or w ar d t o C o u ncil
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B u d g et/ Fi n a nci al I m p act
R e v e n u e fr o m r e gistr ati o n a n d r e n e w al f e es is ex p ect e d t o offs et t h e a d mi nistr ati v e c osts ass oci at e d wit h i ns p ecti o ns a n d e nf orc e m e nt. A d diti o n al e nf orc e m e nt c osts m ay b e r ec ov er e d t hr o u g h li e ns o n n o n c o m pli a nt pr o p erti es.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Att ac h m e nts :

1. Or di n a nc e

2. Ex hi bit A - M u nci p al C o d e
1 5 4

I T Y O F CL O V E R D AL E
O R DI N A N C E N O. X X X X
A N O R DI N A N C E O F T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E A D DI N G C H A P T E R 8. 4 0 ,

V A C A N T C O M M E R CI AL P R O P E R T Y R E G UL ATI O N S, T O T H E CL O V E R D AL E M U NI CI P AL C O D E T O

R E G UL AT E V A C A N T C O M M E R CI AL B UIL DI N G S I N CL O V E R D AL E W H E R E A S , t h e City C o u ncil fi n ds a n d d et er mi n es t h at b uil di n gs w hic h r e m ai n v ac a nt a n d u n occ u pi e d f or a ny a p pr eci a bl e p eri o d of ti m e b ec o m e a vis u al bli g ht, a n a tir ac ti v e n uis a nc e t o c hil dr e n, a h ar b or a g e f or r o d e nts, a n i nvit a ti o n t o v a gr a nts a n d cri mi n als as a t e m p or ar y a b o d e a n d as a pl ac e t o e n g a g e i n ill e g al c o n d uct; a n d W H E R E A S , s uc h b uil di n gs c a n p os e a fir e h az ar d; a n d W H E R E A S , u n k e m pt a n d u ns ec ur e d gr o u n ds s urr o u n di n g s uc h b uil di n gs i nvit es t h e d u m pi n g of g ar b a g e a n d tr as h t h er e o n : a n d
W H E R E A S , v ac a nt a n d b o ar d e d b uil di n gs c o ntri b ut e t o t h e gr o wt h of bli g ht wit hi n t h e City, d e pr ess m ar k et v al u es of s urr o u n di n g pr o p er ti es, t h er e by r e d uci n g ec o n o mic ac ti vity a n d t ax r ev e n u es, n ec essit at e a d di ti o n al g ov er n m e nt al s er vic es, si g ni fic a ntl y i nt erf er e wit h t h e us e a n d e nj oy m e nt of n ei g h b ori n g pr o p er ti es, cr e at e a n u n h e alt hy a n d u ns af e c o n di ti o n a ff ec ti n g t h e p u blic a n d c o ns tit ut es a n u nr e as o n a bl e us e of pr o p erty a n d a p u blic n uis a nc e wit hi n t h e City of Cl ov er d al e; a n d
W H E R E A S, it is t h e r es p o nsi bility of pr o p erty o w n ers hi p t o pr ev e nt o w n e d pr o p erty fr o m b ec o mi n g a b ur d e n t o t h e n ei g h b or h o o d a n d t h e c o m m u nity; a n d W H E R E A S , eli mi n a ti n g bli g ht e d v ac a nt b uil di n gs is cri tic al f or t h e City’s ec o n o mic ac ti vity a n d ci vic e n g a g e m e nt; a n d
W H E R E A S , t h e pr ot ec ti o n of t h e p u blic h e alt h, s af ety, a n d w elf ar e r e q uir es t h e est a blis h m e nt a n d e nf orc e m e nt of t h e m e a ns by w hic h s uc h n uis a nc e c o n di ti o ns m ay b e pr ev e nt e d a n d a b at e d; a n d
W H E R E A S , t h e City C o u ncil fi n ds t h at t his or di n a nc e is n ec ess ar y f or t h e pr ot ec ti o n of Cl ov er d al e pr o p erty o w n ers, r esi d e nts, a n d b usi n ess es, f or t h e pr es er v a ti o n of t h e p u blic h e alt h, s af ety, a n d g e n eral w elf ar e.
1 5 5

N O W, T H E R E F O R E, T H E CI T Y C O U N CIL O F T H E CI T Y O F CL O V E R D AL E H E R E B Y O R D AI N S A S F OLL O W S:

S ecti o n 1. R ecit als. T h e a b ov e r ecit als ar e tr u e a n d c orr ect, a n d h er e by m a d e a p art of t his Or di n a nc e.

S ecti o n 2. C h a pt er 8. 4 0 A d d e d. C h a pt er 4 0 , Vac a nt C o m m erci al Pr o p erty R e g ul a ti o ns, is h er e by a d d e d t o t h e Cl ov er d al e M u nici p al C o d e a n d s h all r e a d as dis pl ay e d i n Ex hi bit A, a ti ac h e d h er et o a n d i nc or p or at e d h er ei n by r ef er e nc e.

S ecti o n 3. S e v er a bilit y. If a ny s ec ti o n, s u bs ec ti o n, s e nt e nc e, cl a us e or p hr as e of t his C h a pt er is f or a ny r e as o n h el d t o b e i nv ali d or u nc o ns tit u ti o n al by a d ecisi o n of a ny c o urt of c o m p et e nt j uris dic ti o n, s uc h d ecisi o n s h all n ot a ff ect t h e v ali dity of t h e r e m ai ni n g p or ti o ns of t his C h a pt er.

T h e City C o u ncil h er e by d ecl ar es t h at it w o ul d h av e p ass e d t h e Or di n a nc e c o di fi e d i n t his C h a pt er, a n d e ac h a n d ev er y s ec ti o n, s u bs ec ti o n, s e nt e nc e, cl a us e or p hr as e n ot d ecl ar e d i nv ali d or u nc o ns tit u ti o n al wit h o ut r e g ar d t o w h et h er a ny p or ti o n of t his C h a pt er w o ul d b e s u bs e q u e ntl y d ecl ar e d i nv ali d or u nc o ns tit u ti o n al.

S ecti o n 4. C E Q A. T h e Cl ov er d al e City C o u ncil fi n ds t h at t his Or di n a nc e is ex e m pt fr o m t h e r e q uir e m e nts of t h e C alif or ni a E nvir o n m e nt al Q u ality Act (“ C E Q A”) p urs u a nt t o C E Q A G ui d eli n es S ec ti o n 1 5 0 6 1( b)( 3) of Titl e 1 4 of t h e C alif or ni a E nvir o n m e nt al C o d e of R e g ul a ti o ns b ec a u s e it c a n b e s e e n wit h c ert ai nty t h at t h er e is n o p ossi bility t h at t his or di n a nc e will h av e a si g ni fic a nt e ff ect o n t h e e nvir o n m e nt.

S ecti o n 4. E ff ecti v e D at e a n d P u blic ati o n. T his Or di n a nc e s h all b e a n d t h e s a m e is h er e by d ecl ar e d t o b e i n f ull f orc e a n d e ff ect fr o m a n d a ti er t hirty ( 3 0) d ays a ti er t h e d at e of its a d o p ti o n. B ef or e t h e ex pir a ti o n of fi ti e e n ( 1 5) d ays a tt er s ai d p ass a g e, t his or di n a nc e or a s u m m ar y t h er ef or e as pr ovi d e d i n C alif or ni a G ov er n m e nt C o d e S ec ti o n 3 6 9 3 3, s h all b e p u blis h e d at l e ast o nc e i n a n e ws p a p er of g e n er al circ ul a ti o n p u blis h e d a n d circ ul at e d i n t h e City of Cl ov er d al e, al o n g wit h t h e n a m es of t h e C o u ncil M e m b ers v o ti n g f or or a g ai nst its p ass a g e.

I h er e by c er tif y t h at t h e f or e g oi n g is a tr u e a n d c o m pl et e c o py of a n or di n a nc e d ul y a n d r e g ul arl y a d o pt e d by t h e City at a r e g ul ar m e e ti n g t h er e of h el d o n M ay 1 4, 2 0 2 5, by t h e f oll o wi n g v ot e:

AY E S:

N O E S:

A B S E N T:
1 5 6
A B S T AI N:

A p pr ov e d: A ti est e d:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ To d d L a n ds, M ay or Mic h al e M al o n ey, City Cl er k A ti ac h m e nts:

Ex hi bit A – M u nici p al C o d e
1 5 7

E X HI BI T A
C h a pter 8. 4 0: Vac a nt C o m merci al Pr o pert y R e g ul ati o ns Secti o n 8. 4 0. 0 1 0: P ur p ose a n d I nte nt
Secti o n 8. 4 0. 0 2 0: Defi niti o ns
Secti o n 8. 4 0. 0 3 0: Re gist r ati o n of Vac a nt Pr o perties Secti o n 8. 4 0. 0 4 0: M ai nt e n a nce Re q uire me nts Secti o n 8. 4 0. 0 5 0: Pe n alties a n d E nf orce me nt Secti o n 8. 4 0. 0 6 0: A p pe als
Secti o n 8. 4 0. 0 1 0: P ur p ose a n d I nte nt
T he p ur p ose of t his or di n a nce is t o a d dr ess t he ne g ati ve i m pacts of vaca nt c o m mercial pr o perties i n Cl o ver dale, i ncl u di n g bli g ht, decreas e d pr o pert y val ues, re d u ce d ec o n o mic acti vit y, a n d t hreats t o p u blic safet y a n d welfar e. T his or di na n ce ai ms t o e ns ure t h at vaca nt pr o perties ar e pr o perl y mai ntai ne d a n d utilize d t o be nefit t he c o m m u nit y.

Secti o n 8. 4 0. 0 2 0: Defi niti o ns
F or t he p ur p oses of t his c ha pter, t he f oll o wi n g defi niti o ns a p pl y:
“ C o m mercial Pr o pert y ” mea ns a n y pr o p ert y desi g ne d, i nte n de d, or act uall y use d f or a n y us e(s) ot her t ha n resi de ntial. If a pr o pert y h as b ot h resi d e ntial a n d n o n-r esi de ntial uses, t he n o nresi de ntial p orti o ns of t he pr o pert y s hall q ualif y as c o m mercial pr o p ert y f or t he p ur p oses of t his C ha pter.
" Vaca nt Pr o pert y" mea ns a n y c o m merci al pr o pert y t hat is u n occ u pie d or ille gall y occ u pie d f or m ore t ha n 9 0 c o nsec uti ve da ys. Vaca nt Pr o pert y s hall i ncl u de pr o pert y ma de vaca nt b y v ol u ntar y acti o n, fire or ot h er da m a ge, or as a res ult of e nf or ce me nt acti o n b y t he Cit y. Vaca nt Pr o pert y s hall n ot i ncl u de vaca nt l ots or vaca nt b uil di n gs f or w hic h c o nstr u cti o n o n t he pr o pert y is pr ocee di n g dili ge ntl y t o c o m pleti o n wit h acti ve b uil di n g per mits a n d s hall n ot i ncl u de pr o pert y o w ne d b y a g o ver n me ntal e ntit y. If a pr o pert y c o nt ai ns m u lti ple se parate le g al u nits, t he pr o pert y s hall be c o nsi dere d v aca nt if a maj orit y of t he c o m mercial u nits are v aca nt. " O w ner" mea ns a n y pers o n, e ntit y, or or ga nizati o n t hat h ol ds title t o a pr o pert y b y t he latest pr o pert y ta x ass ess me nt r olls mai ntai ne d b y t he S o n o ma C o u nt y Assess or a n d a n y pers o n, part ners hi p, c o- part ners hi p, ass ociati o n, c or p or ati o n, be neficiar y i n a dee d of tr ust, fi d uciar y, i ncl u di n g a tr ustee or s u bstit ute tr ustee, or a n y ot h er le gal e ntit y ha vi n g a l e gal or e q uita ble i nterest i n t he s u bject pr o pert y as ot her wise k n o w n t o t he Cit y b y virt ue of m ore rece nt a n d relia ble i nf or mati o n, i ncl u di n g a n y be nefici ar y t hat is p urs ui n g f orecl os ure of a pr o pert y s u bject t o t his or di na nce sec ure d b y a m ort ga ge, dee d of tr ust or si milar i nstr u me nt or a pr o pert y t hat has bee n ac q uire d b y t he b e n eficial i nterest at a tr ustee's sale . " Mai nte na nce" mea ns acti o ns necessar y t o e ns ure t hat a pr o pert y is free fr o m bli g ht, hazar ds, a n d deteri orati o n, i ncl u di n g b ut n ot li mite d t o la n dsca pi n g, str uct ural re p airs, a n d sec urit y meas ur es. 1 5 8
Secti o n 8. 4 0. 0 3 0: Re gist r ati o n of Vac a nt Pr o perties A. Re gistr ati o n Re q uire me nt: O w ners of Vaca nt Pr o perties m ust re gister t heir pr o pert y wit h t he Cit y of Cl o ver dale wit hi n 3 0 da ys of t he pr o pert y bec o mi n g vaca nt. T he re gistr ati o n s hall be o n a f or m a p pr o ve d b y t he Cit y Ma na ger, w hic h s hall i ncl u de t he f oll o wi n g:
a. T he na me a n d a d dr ess of eac h o w n er, r es p o nsi ble part y, a n d pr o pert y ma n a ge me nt c o m pa n y, t hat are r es p o nsi ble f or a n y sec urit y, mai nte na nce, mar keti n g, or sales or re ntals, of t he vaca nt b uil di n g;
b. T he na me a n d c o ntact i nf or mati o n of a n i n di vi d ual a vaila ble a n d a ble t o res p o n d, t o iss ues at t he aca nt r o p ert y wit hi n t we nt y-f o ur ( 2 4) h o urs of n otificati o n b y t he Cit y; a n d
c. S uc h ot her i nf or mati o n as re q uire d b y t he Cit y Ma na ger.

B. Re gistr ati o n Fee: A r e gistrati o n fee, as deter mi ne d b y t he Cit y C o u ncil, m ust be pai d at t he ti me of re gistrati o n, a n d u p o n a n n ual re n e wal. T his fee is t o c o ver t he a d mi nistrati ve c osts of m o nit ori n g a n d i ns pecti n g vaca nt pr o p erties.

C. A n n u al Re ne w al: T h e re gistrati o n m ust be re n e we d a n n u all y if t he pr o p ert y re mai ns vaca nt.

D. Pr oce d ure. T he a n n u al fee s h all be bille d t o t he O w ner of t he pr o p ert y a n d maile d t o t he O w ner as s uc h O w n er’s na me a n d a d dress a p p ear o n t he last assess me nt r oll of t he C o u nt y Assess or.

E. Wai ver. T he r e gistrati o n fee s hall be wai ve d b y t he Cit y Ma na ger u p o n a s h o wi n g b y t he O w ner t hat:
a. T he O w ner has o btai ne d a b uil di n g per mit, or if s uc h a per mit is n ot re q uir e d, is pr o gressi n g dili ge ntl y t o pre par e t he pr e mises f or occ u pa n c y; b. T he Vaca nt Pr o pert y meets all a p plica ble c o des a n d is acti vel y bei n g off ere d f or sale, lease, or r e nt; or
c. I m p ositi o n of t he fee w o ul d i m p ose a s u bsta ntial ec o n o mic har ds hi p o n t h e O w ner a n d w o ul d hi n der t he re h a bilitati o n of t he Vaca nt Pr o pert y.

A n y O w ner bille d ma y a p pl y f or a wai v er o n t he gr o u n ds set f ort h i n t his secti o n b y s u b mitti n g a writte n state me nt of t he gr o u n ds f or t he w ai ver, a n d t he O w ner's d a yti me tele p h o ne n u m ber, t o t he Cit y Ma na ger wit hi n t hirt y ( 3 0) da ys after t he billi n g is maile d t o t he O w ner. T he Cit y Ma na ger, or t heir desi g nee, s hall re vie w t h e writte n state me nt a n d ma y c o nt act t he O w n er t o disc uss t he a p plicati o n f or wai ver. T h e Cit y Ma na ger s hall pre p are a writte n decisi o n w hic h s hall be maile d t o t he O w ner.

F. F ail ure t o P a y . If t he fee is n ot pai d wit hi n si xt y ( 6 0) da ys after billi n g, or wit hi n si xt y ( 6 0) da ys after t h e decisi o n of t he Cit y Ma na ger, or aft er t he decisi o n u p o n a p peal b y t he o w ner bec o mes fi nal, t he fee m a y be rec or d e d as a lie n or s peciall y assess e d a gai nst t he pr o pert y i n v ol ve d a n d ma de a p ers o nal o bli gati o n of t he o w ner. If t he f ee is t o be s peciall y assesse d a gai nst t he pr o pert y, a h eari n g officer, as desi g nat e d b y t he Cit y Ma na ger, s hall c o nfir m t he assess me nt a n d t her eaft er sai d assess me nt ma y be c ollecte d at t he s a me ti me a n d i n t he 1 5 9
sa me ma n ner as or di nar y real pr o p ert y ta xes are c ollecte d a n d s hall be s u bj ect t o t he sa me pe nalties a n d t he sa m e pr oce d ure a n d sale i n case of deli n q ue nc y as pr o vi de d f or or di nar y real pr o p ert y ta xes. All la ws a p plica ble t o t he le v y, c ollecti o n, a n d e nf orce me nt of real pr o pert y ta xes are a p plica ble t o t he s pecial assess me nt.

Secti o n 8. 4 0 . 0 4 0: M ai nt e n a nce Re q uire me nts A. Ge ner al M ai nte n a nce: O w ners m ust mai ntai n vaca nt pr o p erties i n acc or da nce wit h all a p plica ble c o d es a n d sta n dar ds , i ncl u di n g b ut n ot li mite d t o t h ose i n Secti o n 8. 0 2. 0 3 0 of t his C o de. T his i ncl u des, b ut is n ot li mite d t o, kee pi n g t he pr o pert y free of litter, ille gal d u m pi n g, u na ut h orize d ca m pi n g a n d fire- b ur ni n g, tr es passi n g, graffiti, i nfestati o n of r o de nts, i nsects, a n d ot her pests, o ver gr o w n v e getati o n, a n d e ns uri n g all str uct ures are weat h er -ti g ht a n d sec ure. All Vaca nt Pr o perties m ust ha ve f u ncti o ni n g wi n d o ws a n d d o ors, w hic h m ust b e l oc ke d at all ti mes.

B oar di n g u p of wi n d o ws a n d d o ors ma y be d o n e as a te m p orar y e mer g e nc y fi x i n case t he wi n d o w(s) or d o or(s) br ea k. H o we v er, t he O w ner m ust re place s uc h b o ar ds wit h f u ncti o ni n g wi n d o w(s) a n d/ or d o or(s) wit hi n ni net y ( 9 0) da ys of t he brea k. A n O w ner’s fail ure t o sec ure t he pr o pert y fr o m tr es passers is a vi olati o n of t his c ha pter.

B. Sec urit y Me as ures: O w ners m ust i m ple me nt sec urit y meas ur es t o pre v e nt u na ut h orize d access a n d va n d alis m. T his ma y i ncl u de fe nci n g, li g hti n g, a n d sec uri n g d o ors a n d wi n d o ws.

C. Si g n a ge: All Vaca nt Pr o perties s hall als o be p oste d wit h t he na me a n d t we nt y -f o ur- h o ur t ollfree c o ntact p h o n e n u m ber of t he O w ner, or t he a ge nt of t he O w n er r es p o nsi ble f or t he i ns pecti o n a n d mai nte na nce of t he pr o pert y. T he p osti n g s hall be n o less t ha n ei g ht a n d o ne- half i nc h es b y ele ve n i nc h es a n d s hall c o ntai n, al o n g wit h t he na me a n d t we nt y- f o ur- h o ur t oll-free c o nt act n u m ber, t he w or ds " T HI S P R O P E R T Y M A N A G E D B Y" a n d " T O R E P O R T P R O B L E M S O R C O N C E R N S C A L L" or si milar a n d " N O T R E S P A S SI N G." T he p osti n g s hall be place d i n a wi n d o w a djace nt t o t he e ntr y d o or or attac h e d t o t he e xteri or of t he e ntr y d o or. E xteri or p osti n g m ust be c o nstr ucte d of a n d pri nte d wit h, or c o ntai ne d i n, weat her- r esista nt materials.

D. I ns pecti o ns: T he Cit y of Cl o ver dale has t h e ri g ht t o i ns pect Vaca nt r o p erties t o e ns ure c o m plia nce wit h mai nte n a nce a n d sec urit y re q uire me nts. Vaca nt Pr o perties s hall be i ns pecte d b y t he Cit y n o less fre q ue ntl y t ha n o nce per year.

Secti o n 8. 4 0. 0 5 0: Pe n alties a n d E nf orce me nt A. Pe n alties: O w n ers w h o fail t o c o m pl y wit h t he re gistrati o n, mai nte na nce, sec urit y, or ot her re q uire me nts of t his C ha pter, ar e s u bject t o fi nes a n d pe nalties p urs ua nt t o Title 1 of t his M u nici pal C o de. A fi ne f or vi olati n g t his secti o n ma y be iss ue d a d mi nistrati vel y i n acc or da n ce wit h C ha pter 1. 1 4 of t his C o de.

B. E nf orce me nt: T he Cit y of Cl o ver dale ma y ta k e necessar y acti o ns t o e nf orce t his or di na nce, i ncl u di n g a bate me nt of n uisa nces i n acc or da n ce wit h t his C o de.

Secti o n 8. 4 0 . 0 6 0: A p pe als
1 6 0
A. Ri g ht t o A p pe al: O w n ers ha ve t he ri g ht t o a p peal a n y decisi o n or acti o n ta ke n b y t he Cit y u n der t his C ha pter . A p peals m ust be file d i n writi n g wit h t he Cit y Cler k wit hi n 1 5 da ys of t he decisi o n or acti o n a n d state be acc o m p a nie d b y a n a p p eals f ee .

B. He ari n g: A n a p peal h eari n g will be c o n d u cte d i n acc or d a nce wit h t he pr o visi o ns of C ha pter 1. 1 8 of t his C o de.
1 6 1
Cit y C o u ncil/ S ucc ess or
A g e nc y
A g e n d a It e m S u m m ar y
A g e n d a It e m:

M e eti n g D at e:

H. 5
M a y 1 4, 2 0 2 5
A g e n d a S ecti o n
N e w B usi n ess
St aff C o nt act:

K e vi n T h o m ps o n, City M a n a g er
A g e n d a It e m :

P ot e nti al 2 0 2 5 Disc ussi o n t o pics f or t h e S o n o m a C o u nt y M a y ors a n d C o u ncil m e m b ers R ec o m m e n d e d C o u ncil Acti o n(s)
A d o pt a m oti o n i d e ntifyi n g a n d pri oritizi n g t h e Cit y of Cl o v er d al e’s t o p t hr e e r e gi o n al iss u es f or pr es e nt ati o n at t h e u pc o mi n g S o n o m a C o u nt y M ay ors a n d C o u ncil m e m b ers Ass oci ati o n ( S C M C A) B o ar d of Dir ect ors s p eci al m e eti n g.

B ac k gr o u n d :

T h e City of Cl o v er d al e acti v el y p artici p at es i n t h e S o n o m a C o u nt y M ay ors a n d C o u ncil m e m b ers Ass oci ati o n ( S C M C A), a n or g a niz ati o n d e dic at e d t o r e gi o n al c oll a b or ati o n, a dv oc ac y, a n d s h ar e d l e ar ni n g a m o n g m u nici p aliti es acr oss S o n o m a C o u nt y. T h e S C M C A B o ar d o f Dir ect ors h as r e q u est e d e ac h m e m b er cit y t o s u b mit a list of its t o p t hr e e pri ority iss u es t h at w arr a nt c oll ectiv e r e gi o n al acti o n.

T h e f oll o wi n g r e q u est w as r ec eiv e d fr o m t h e S C M C A Cl er k:
“ W e ki n dl y ask e ac h Cit y/ T o w n C o u ncil t o i d e ntif y a n d pri oritiz e t hr e e k e y iss u es wit hi n t h eir j uris dicti o n t h at r e q uir e att e nti o n or acti o n. T h es e pri oriti es will b e disc uss e d c oll ecti v el y at a n u pc o mi n g s p eci al S C M C A B o ar d of Dir ect ors m e eti n g t o fi n d s h ar e d s ol uti o ns a n d f ost er c oll a b or ati o n. T h e g o al is t o pr es e nt t h es e c o ns oli d at e d pri oriti es t o t h e S o n o m a C o u nt y B o ar d of S u p ervis ors t o e ns ur e ali g n m e nt a n d eff ectiv e r es o urc e all oc ati o n. Y o ur i n p ut is i nv al u a bl e i n s h a pi n g str at e gi es t h at b e n efit t h e r e gi o n as a w h ol e.” T h e t e nt ativ e d at e f or t h e s p eci al B o ar d of Dir ect ors m e eti n g is M ay 2 2, 2 0 2 5. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ S u m m ar y :

T h e p ur p os e of t his a g e n d a it e m is t o d et er mi n e Cl ov er d al e’s t hr e e m ost pr essi n g c o m m u nit y pri oriti es f or r e gi o n al c o or di n ati o n a n d c oll a b or ati o n t hr o u g h t h e S C M C A. E ac h p artici p ati n g cit y will s u b mit its list at t h e M a y 2 2 m e eti n g, wit h t h e i nt e nt t o i d e n tify o v erl a p pi n g c o nc er ns a n d d e v el o p a u nifi e d r e gi o n al str at e gy.

F oll o wi n g pr eli mi n ary disc ussi o ns a m o n g t h e M ay or, Vic e M ay or, a n d City M a n a g er, t h e f oll o wi n g dr aft pri orit y t o pics h a v e b e e n i d e ntifi e d f or C o u ncil c o nsi d er ati o n. T h es e ar e pr o vi d e d f or disc ussi o n a n d c o ns e ns us b uil di n g; t h e fi n al list will r efl ect Cit y C o u ncil i n p ut a n d m ay i ncl u d e a d diti o ns or r evisi o ns.

1. H o m el ess n ess a n d M e nt al H e alt h S er vic es Cl o v er d al e is ex p eri e nci n g a gr o wi n g p o p ul ati o n of u n h o us e d i n di vi d u als, m a ny of w h o m str u g gl e wit h u ntr e at e d m e nt al h e alt h c o n diti o ns. T h e li mit e d av ail a bilit y of s h elt er b e ds, b e h avi or al h e alt h s u p p ort, a n d c as e m a n a g e m e nt i n n ort h er n S o n o m a C o u nty h as p l ac e d a si g nific a nt str ai n o n l oc al s er vic es a n d first r es p o n d ers. T h e Cit y s e eks ex p a n d e d C o u nt y s u p p ort, i ncl u di n g:

I ncr e as e d m o bil e crisis r es p o ns e t e a ms
S u p p orti v e a n d tr a nsiti o n al h o usi n g o pti o ns A d diti o n al m e nt al h e alt h cli nici a ns
1 6 2
Cit y C o u ncil/ S ucc ess or A g e nc y A g e n d a It e m S u m m ary M e eti n g D at e _ _ _ _ _ _ _ _ _ _ _ _ _
It e m N o. _ _ _ _
P a g e of
E n h a nc e d c o or di n at e d o utr e ac h a n d c as e w or k A str o n g er C o u nt y pr es e nc e i n Cl ov er d al e is ess e nti al t o d eliv eri n g eff ecti v e, c o m p assi o n at e s ol uti o ns f or v ul n er a bl e r esi d e nts.

2. Wil dfir e Miti g ati o n a n d V e g et ati o n M a n a g e m e nt R ec e nt C al Fir e m a p pi n g h as d esi g n at e d p arts of Cl o v er d al e i ncl u di n g ar e as i n Cl o v er S pri n gs as V ery Hi g h Fir e H az ar d S e v erit y Z o n es. I n r es p o ns e, Cl o v er d al e s e e ks a r o b ust C o u nt y p art n ers hi p t o i m pl e m e nt wil dfir e ris k r e d ucti o n str at e gi es, i ncl u di n g :

V e g et ati o n a n d f u els m a n a g e m e nt pr o gr a ms P u blic e d uc ati o n a n d o utr e ac h c a m p ai g ns D ef e nsi bl e s p ac e i ns p ecti o ns a n d e nf orc e m e nt C oll a b or ati v e i m pl e m e nt ati o n of n e w Z o n e Z er o a n d Z o n e 1 st a n d ar ds Pr o activ e m e as ur es ar e critic al as t h e r e gi o n f ac es i ncr e asi n gl y s e v er e fir e s e as o ns.

3. S u bst a nc e Us e Tr e at m e nt a n d S oci al S er vic es Cl o v er d al e c o nti n u es t o b e i m p act e d by t h e p u blic h e alt h a n d s af ety c h all e n g es ass oci at e d wit h s u bst a nc e a b us e. T h e Cit y is c alli n g f or ex p a n d e d C o u nt y i nv est m e nt i n:

O ut p ati e nt a n d r esi d e nti al r e h a bilit ati o n s ervic es M o bil e crisis a n d s u bst a nc e a b us e i nt er v e nti o n t e a ms L o n g t er m s u p p ort s ervic es f or h o usi n g, e m pl oy m e nt, a n d r ec ov ery T h e City is c o m mitt e d t o w or ki n g c oll a b or ati v el y t o b uil d a s ust ai n a bl e, e q uit a bl e n et w or k of c ar e t h at s u p p orts r ec ov ery a n d r e d uc es h ar m i n o ur c o m m u nit y.

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O pti o ns : Pr ovi d e dir ecti o n t o st aff a n d t h e M ay or r e g ar di n g t h e fi n al list of t hr e e r e gi o n al pri oriti es t o b e s u b mitt e d t o t h e S C M C A.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ S u bc o m mitt e e R ec o m m e n d ati o n :

N/ A
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B u d g et/ Fi n a nci al I m p act
N/ A
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 1 6 3
Cit y C o u ncil/ S ucc ess or A g e nc y A g e n d a It e m S u m m ary M e eti n g D at e _ _ _ _ _ _ _ _ _ _ _ _ _
It e m N o. _ _ _ _
P a g e of
1 6 4
Fr o m: Mi c h a el M al o n e y
T o: h ar p erf @ c us d. or g
C c: T o d d L a n ds ; K e vi n T h o m ps o n
S u bj e ct: L ett er of s u p p ort f or H o m et o w n Gr a nt Pr o gr a m Pr o p os al - Cl o v er d al e D at e: T u es d a y, A pril 2 9, 2 0 2 5 9: 2 0: 0 0 A M Att a c h m e nt s: H o m et o w n Gr a nt Pr o gr a m - Cl o v er d al e. p df i m a g e 0 0 1. p n g
G o o d M or ni n g F orr e st H ar p er,
Pl e a s e fi n d t h e att a c h e d l ett er of s u p p ort fr o m M a y or T o d d L a n d s.

T h a n k s,
Mi k e
Mi k e M al o n e y, C M C Cit y Cl er k / P u bli c I nf or m ati o n Offi c er Cit y of Cl o v er d al e, C alif or ni a | 1 2 4 N. Cl o v er d al e Bl v d, C A, 9 5 4 2 5 m m al o n e y @ ci. cl o v er d al e. c a. u s | cl o v er d al e. n et | 7 0 7. 8 9 4. 1 7 1 2 All c orr es p o n d e nc e m ay b e s u bj ect t o discl os ur e u n d er t h e C alif or ni a P u blic R ec or ds Act 1 6 5
M a y or's O tii c e
Cl ov er d al e City H all
1 2 4 N Cl ov er d al e Blv d
Cl ov er d al e, C A 9 5 4 2 5
A pril 2 9, 2 0 2 5
T o t h e T M o bil e H o m et o w n Gr a nt R evi e w C o m mitt e e:

A s t h e M ay or of Cl ov er d al e, I a m writi n g t o ex pr e s s my e nt h u si a sti c s u p p ort f or Cl ov er d al e Hi g h S c h o ol’s p u bli c art b e a uti fi c ati o n pr oj e ct, s u b mitt e d f or c o n si d er ati o n t hr o u g h t h e T M o bil e H o m et o w n Gr a nt pr o gr a m.

T hi s i niti ati v e i s a s hi ni n g ex a m pl e of cr e ati v e pl a c e m a ki n g t h at u plift s b ot h o ur y o ut h a n d o ur t o w n.

By r evit alizi n g exi sti n g m ur al s a n d i ntr o d u ci n g n e w p u bli c art o n a utilit y b ox a n d m ail b ox al o n g N ort h Cl ov er d al e B o ul ev ar d a n d S c h o ol Str e et, t hi s pr oj e ct will tr a n sf or m a hi g hly vi si bl e str et c h of o ur c o m m u nity i nt o a vi br a nt, w el c o mi n g g at e w ay t o d o w nt o w n. T h e pr o p o s e d art w or k will r e fl e ct Cl ov er d al e’s i d e ntit y, it s ri c h hi st or y, di v er s e c ult ur e, a n d d e e p s e n s e of s c h o ol a n d h o m et o w n pri d e.

I m p ort a ntl y, t hi s pr oj e ct al s o o ti er s m e a ni n gf ul e n g a g e m e nt f or o ur y o ut h. It cr e at e s o p p ort u niti e s f or st u d e nt arti st s t o c oll a b or at e wit h l o c al pr of e s si o n al s, c o ntri b ut e t o t h e b e a uti fi c ati o n of t h eir o w n c o m m u nit y, a n d t a k e o w n er s hi p of t h e s p a c e s w h er e t h ey li v e a n d l e ar n. It al s o f o st er s c oll a b or ati o n b et w e e n Cl ov er d al e Hi g h S c h o ol, t h e Cl ov er d al e Art s Alli a n c e, t h e City of Cl ov er d al e, a n d ot h er c o m m u nity st a k e h ol d er s, all w or ki n g t o g et h er t o i nv e st i n o ur t o w n’s vi s u al l a n d s c a p e a n d s e n s e of pl a c e.

A s M a y or, I a m pr o u d t o s u p p ort t hi s i niti ati v e. T h e City of Cl ov er d al e i s c o m mitt e d t o h el pi n g f a cilit at e t hi s pr oj e ct’s s u c c e s s, i n cl u di n g a ny p er mitti n g, c o or di n ati o n, or p u bli c w or k s s u p p ort t h at m a y b e n e e d e d f or w or k i nv ol vi n g city i nfr a str u ct ur e.

T h a n k y o u f or c o n si d eri n g t hi s o ut st a n di n g pr oj e ct f or f u n di n g. I b eli ev e it will h a v e a l a sti n g p o siti v e i m p a ct o n o ur c o m m u nity a n d s er v e a s a m o d el f or f ut ur e c oll a b or ati o n s b et w e e n s c h o ol s, citi e s, a n d l o c al arti st s.

Si n c er el y,
T o d d L a n d s
M a y or of Cl ov er d al e
1 6 6
D at e: M ay 5, 2 0 2 5
To W h o m It M ay C o nc er n,
O n b e h a lf of t h e City of Cl ov er d al e, I w o ul d li k e t o r ec o g niz e a n d ex pr ess o ur d e e p a p pr eci a ti o n f or t h e St. P et er’s C o nf er e nc e of t h e S oci ety of St. Vi nc e nt d e P a ul a n d its l o n gst a n di n g s er vic e t o o ur c o m m u nity. F or m a ny y e ars, t h e C o nf er e nc e a nc h or e d by t h e v ol u nt e er e ff orts of p aris hi o n ers at St. P et er C at h olic C h urc h h as b e e n a q ui et b ut p o w erf ul f orc e f or g o o d i n Cl ov er d al e. T hr o u g h p ers o n al visits, r es o urc e r ef err als, a n d c o nsist e nt acts of c o m p as si o n, t his v ol u nt e er l e d mi nistr y h as o ff er e d cri tic al s u p p ort t o i n di vi d u als a n d f a mili es n avi g a ti n g h ar ds hi p. T h e C o nf er e nc e’s w or k h as al w ays b e e n r o ot e d i n t h e s pirit of s er vic e, g ui d e d n ot by f or m al m a n d at e b ut by a s h ar e d c o m mit m e nt t o h el pi n g ot h ers.

I w o ul d als o li k e t o r ec o g niz e t h e l e a d ers hi p of Mic h a el V el as q u ez, w h o f or s ev er al y e ars h as c arri e d f or w ar d t his missi o n si n gl e h a n d e dl y i n t h e f ac e of p ost p a n d e mic c h all e n g es. His e ff orts r e ac h e d w ell b ey o n d o ur city b o u n d ari es, pr ovi di n g s u p p ort acr oss n ort h er n S o n o m a C o u nty, M e n d oci n o a n d L a k es c o u n ti es a n d b ey o n d, al w ays wit h t h e i nt e n ti o n of m e e ti n g p e o pl e w h er e t h ey ar e wit h di g nity, h u mility, a n d h u m a nity. I wis h t o ac k n o wl e d g e a n d s u p p ort Mic h a el’s t h o u g h ti ul d ecisi o n t o c o ncl u d e his s er vic e a n d d oi n g s o wit h t h e s a m e c ar e a n d h o n esty t h at d e fi n e d his l e a d ers hi p. H o w ev er, his r esi g n a ti o n r e fl ects t h e r e al c h all e n g es of s ust ai ni n g v ol u nt e er l e d pr o gr a ms wit h o ut c o nsist e nt a n d tra ns p ar e nt s u p p ort fr o m i ns tit u ti o n al p art n ers a n d s h e d li g ht o n c o nc er n i n g iss u es t h at l e d t o his d ecisi o n. W e ur g e y o u t o r evi e w t his m a ti er, p ar tic ul arl y r e g ar di n g c o m m u nic a ti o n, tr ust, a n d tr a ns p ar e ncy, a n d fi n d a w ay t o r et ai n Mic h a el a n d t h e St. Vi nc e nt d e P a ul pr o gra m i n Cl ov er d al e.

Cl ov e r d al e is str o n g er b ec a us e of i n di vi d u als li k e Mic h a el V el as q u ez, a n d or g a niz a ti o ns li k e t h e St. P et er C o nf er e nc e.

R es p ec ti ull y,
T o d d L a n d s
Cl ov er d al e M a y or
1 6 7

Cloverdale City CouncilMay 14, 2025

Cloverdale City Council
May 14, 2025