Minutes — Cloverdale City Council, June 11, 2025

City Council Meeting Minutes - June 11, 2025 - Page 1 of 5 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JUNE 11, 2025
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:01 P.M.

A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Marquez A.4 Conflict of Interest Declaration
Various Conflicts based on proximity to project. See item G.1.

A.5 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
B.1 Verbal Comments
Nicky Lane spoke regarding the Cloverdale Food Pantry accomplishments and funding B.2 Written Comments
None.

C. STUDENT LIAISON REPORT
None
D. PROCLAMATIONS
None.

E. PRESENTATIONS
None.

City Council Meeting Minutes - June 11, 2025 - Page 2 of 5 F. CONSENT CALENDAR
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Marquez No: (0) None
Abstain: (0) None

Absent: (0) None
F.1 Consider the Termination of Participation in BayREN Water Upgrades Save Program ACTION: Terminated Agreement with ABAG for BayREN Water Upgrades Program terminated F.2 Consider Waiving Collection of Code Enforcement Liens for 650 & 680 S. Cloverdale Boulevard ACTION: Resolution Approved
RESOLUTION NO. 025-2025 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE WAIVING COLLECTION OF CODE ENFORCEMENT LIENS FOR 650 & 680 S.

CLOVERDALE BLVD
F.3 Roadway Improvement Project list for fiscal year 2025/2026 funded by SB 1: The Road Repair and Accountability Act of 2017
ACTION: Resolution Approved.

RESOLUTION NO. 026-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024/2025 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
F.4 Consider Authorization to Participate in the SS4A FY25 Planning Grant Application, Approval of Local Match, and Direction to Proceed with Execution of Letter of Commitment
ACTION: Resolution Approved.

RESOLUTION NO. 027-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AUTHORIZING PARTICIPATION IN THE SS4A FY25 PLANNING GRANT, COMMITTING A $20,000 LOCAL MATCH, EXECUTION OF A LETTER OF COMMITMENT,

AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE

SONOMA COUNTY TRANSPORTATION AND CLIMATE AUTHORITY (SCTCA) F.5 Approval of Minutes - May 14, 2025
ACTION: Approved as Submitted.

City Council Meeting Minutes - June 11, 2025 - Page 3 of 5 G. PUBLIC HEARINGS
G.1 Consider Approval of the Annual Engineer’s Report for the Cloverdale Landscaping and Lighting Assessment District and Resolutions Authorizing Assessments for Fiscal Year 2025-26
Coastland Engineer Representative Melman presented and responded to Councilmember inquiries.

Mayor Lands opened and closed the Public Hearing at 6:15 p.m.

A motion was made by Councilmember Marquez, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:

RESOLUTION NO. 028-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2025-26 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 1, 4, 5, 6 AND 7
Public Comments: None
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Marquez No: (0) None
Abstain: (0) None

Absent: (0) None
Vice Mayor Wheeler left the dais at 6:16 p.m.

A motion was made by Councilmember Marquez, seconded by Councilmember Laskey, to waive reading of the text and adopt:

RESOLUTION NO. 029-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2025-26 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 3 Public Comments: None
The motion carried by the following vote:

Yes: (4) Mayor Lands, Councilmembers: Laskey, Morgenstern, Marquez No: (0) None
City Council Meeting Minutes - June 11, 2025 - Page 4 of 5 Abstain: (1) Vice Mayor Wheeler

Absent: (0) None
Vice Mayor Wheeler returned to the dais at 6:17 p.m. and Mayor Lands and Councilmember Marquez left the dais at 6:17 p.m.

A motion was made by Councilmember Laskey, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:

RESOLUTION NO. 030-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2025-26 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 2 Public Comments: None
The motion carried by the following vote:

Yes: (3) Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern No: (0) None
Abstain: (2) Mayor Lands, Councilmember Marquez

Absent: (0) None
Mayor Lands and Councilmember Marquez returned to the dais at 6:18 p.m.

H. NEW BUSINESS
H.1 Consider a Resolution Establishing Citizen Oversight Tax Committee for Sales Tax and Utilities User Tax and Adopting Bylaws
City Attorney Mog introduced the item and responded to Councilmember inquiries.

A motion was made by Councilmember Marquez, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:

RESOLUTION NO. 031-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE ESTABLISHING A CITIZEN TAX OVERSIGHT COMMITTEE AND ESTABLISHING BYLAWS
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern, Marquez No: (0) None
Abstain: (0) None

Absent: (0) None
City Council Meeting Minutes - June 11, 2025 - Page 5 of 5 I. POTTER VALLEY PROJECT (PVP)
Mayor Lands provided an update on the recently attended Lake County PVP forum and responded to Councilmember inquiries.

Councilmember Marquez attended a Russian River Water meeting and provided information.

J. SUBCOMMITTEE REPORTS
Councilmember Laskey provided an update from the Infrastructure Subcommittee regarding the “Vulcan Property.”
Vice Mayor Wheeler provided updates including updates from assigned regional boards.

K. COUNCILMEMBER REPORTS
Mayor Lands provided accolades to the Public Works and Parks divisions for recent work throughout town, and updates regarding the sale of the vacant car wash property.

L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

M. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reminded Councilmembers of the upcoming Sonoma County Mayors’ and Councilmembers’ Association (SCMCA) meeting and dinner.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Marquez provided suggestions on a Food Pantry and presentations.

Councilmember Morgenstern provided suggestions for a Senior Citizen Subcommittee.

The Council discussed the suggestions and provided direction to Staff.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 6:35 p.m. to the next regular meeting of the Cloverdale City Council scheduled for June 25, 2025
APPROVED ON: August 27, 2025
__________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.

Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online: Zoom: www.zoom.us/join Meeting ID: 823 1668 4527 | Youtube: cloverdale.net/youtube ATTENTION - the meeting location has been experiencing significant A/V technical difficulties for Livestreaming; Staff is attending to this matter, but reliability is not guaranteed to date - please attend in person.

A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Conflict of Interest Declaration
A.5 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
B.1 Verbal Comments
Any person wishing to speak in person on an item not listed on the agenda may do so at this time.

Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are allotted to each speaker.

B.2 Written Comments
Public written communications sent to Council on items not listed on the agenda may be discussed at this time. Written communications to be discussed will be listed below, if any AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JUNE 11, 2025
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 C. STUDENT LIAISON REPORT
None - Visit www.cloverdale.net/studentliaison for application information for the 25/26 School Year.

D. PROCLAMATIONS
None.

E. PRESENTATIONS
None.

F. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one ac@on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

F.1 Consider the Termination of Participation in BayREN Water Upgrades Save Program Recommended Action(s):

Motion to ratify the termination of the agreement with ABAG for BayREN Water Upgrades Program.

F.2 Consider Waiving Collection of Code Enforcement Liens for 650 & 680 S. Cloverdale Boulevard F.3 Roadway Improvement Project list for fiscal year 2025/2026 funded by SB 1: The Road Repair and Accountability Act of 2017.

Recommended Action(s):

Adopt A Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting a List of Projects for Fiscal Year 2024/2025 Funded by SB 1: The Road Repair and Accountability Act of 2017”
F.4 Consider Authorization to Participate in the SS4A FY25 Planning Grant Application, Approval of Local Match, and Direction to Proceed with Execution of Letter of Commitment Recommended Action(s):

Approve a Resolution Entitled, a “Resolution of the City Council of the City of Cloverdale Authorizing Participation in the SS4A FY25 Planning Grant, Committing a $20,000 Local Match, Execution of a Letter of Commitment, and Authorizing the City Manager to Enter into an Agreement with the Sonoma County Transportation and Climate Authority (SCTCA).

F.5 Approval of Minutes - May 14, 2025
Recommended Action(s):

Approve the May 14, 2025 Draft Minutes
Agenda Report
Attachment 1 - Presentation
Agenda Report
Attachment 1 - Resolution
Agenda Report
Attachment 1- Resolution
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Draft Letter of Support
CC Minutes - May 14, 2025 (Draft)
2 G. PUBLIC HEARINGS
G.1 Consider Approval of the Annual Engineer’s Report for the Cloverdale Landscaping and Lighting Assessment District and Resolutions Authorizing Assessments for Fiscal Year 2025-26 Recommended Action(s):

Approve the following Resolutions Entitled:

Adopt a Resolution Entitled, a “Resolution of the City Council of the City of Cloverdale Establishing a Citizen Tax Oversight Committee and Establishing Bylaws." I. POTTER VALLEY PROJECT
Standing Item for Council to discuss the Potter Valley Project on an on-going basis.

J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

K. COUNCILMEMBER REPORTS
Councilmembers may provide written and or verbal informational reports and updates on regional boards, committees, and community activities.

L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

Agenda Report
Attachment 1 - Rezolution - Zones 1 ,4-7
Attachment 1 - Resolution - Zone 2
Attachment 1 - Resolution - Zone 3
Attachment 2 - LLAD Budget Review
Attachment 3 - Annual Engineer's Report
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Citizen Oversight Bylaws
Attachment 3 - Oversight Committee Bylaws
3 M. CITY MANAGER/CITY ATTORNEY REPORTS
Staff may provide written and or verbal informational reports.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request agenda items for future Council and or Council Subcommittee meetings.

O. ADJOURNMENT
To the next regular meeting of the Cloverdale City Council scheduled for June 25, 2025

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to ques@ons or enter into dialogue with commenters. Comments may also be submiNed prior t o [email protected]. by 12 p.m. the day of the mee@ng. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.

SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with Disabili@es Act and Title VI, if you need special assistance to par@cipate in this mee@ng, please contact the City Clerk's office at [email protected] or 707.894-1712. No@fica@on at least 72 hours prior to the mee@ng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB 2449: Councilmembers par@cipate in person or teleconference methods consistent with tradi@onal provisions of the Brown Act, Government Code § 54953(b), unless the mee@ng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in op@on, the mee@ng will con@nue unless it is being held pursuant to the provisions of Assembly Bill 2449.

AB 343: Any wri@ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec@on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.

WAIVER WARNING: If you challenge decisions/direc@ons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriNen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.

Date posted: June 5, 2025, 2025 | Time posted: 3:30 p.m. | City Clerk Signature: s/Mike Maloney 4 City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

F.1
June 11, 2025
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director
Agenda Item Title:

Consider the Termination of Participation in BayREN Water Upgrades Save Program Recommended Council Action(s):

Motion to ratify the termination of the agreement with ABAG for BayREN Water Upgrades Program. ________________________________________________________________________________________ Background:

The BayREN Water Upgrades $ave Program, launched in partnership with the City of Cloverdale in August 2021, is designed to help residents install water and energy-efficient upgrades such as toilets, showerheads, and faucet aerators. The program structure requires the City to administer repayment agreements between residential customers and BayREN, collecting loan payments through utility billing systems and remitting them quarterly to BayREN.
________________________________________________________________________________________ Summary:

Since the City’s enrollment in the Single-Family Residential Program in August 2021:
• Ten (10) customers have participated.
• The total value of completed projects is approximately $2,144. • Associated customer fees total $556.53, bringing the total repayment amount to $2,700.53 over 10 years.
• Monthly repayment amounts per customer range from $0.17 to $7.85, totaling approximately $22.50 collected monthly.
• The City retains approximately 40% of the customer fees, or $4.63 per month across all accounts, for administration of the program.
• The last resident to apply was in August of 2022.

While the program has successfully assisted a small group of residents in obtaining water and energy efficiency upgrades, the administrative burden associated with managing the program is significant:
• Administrative Complexity: The City must track monthly payments, ensure quarterly remittances to BayREN, and maintain continuity of payments when tenants vacate or properties are sold. • Financial Risk: The City is obligated to make payments to BayREN even if a tenant defaults on their utility bill.
• Low Financial Return: The City’s share of administrative fees amounts to approximately $4.63 per month, which does not adequately compensate for the staffing time and resources needed to administer the program.
5 City Council/Successor Agency Agenda Item Summary
Meeting Date_____________
Item No. ____

Page 2 of 2 ends

• Small Project Size: With an average project value of just $214, the cost-benefit analysis does not support continued participation.
• Water Usage Decrease: Only 2 of the 10 accounts are using less water than they were before the upgrades
BayREN has invited the City to participate in a new Multifamily Marketing Campaign. Given the challenges already identified in the Single-Family Program, staff do not recommend expanding participation to additional program tiers.
________________________________________________________________________________________ Options:

1. Continue participation in the Single-Family Residential Program and reconsider process improvements to reduce staff time (not recommended).

2. Approve participation in the Multifamily Marketing Campaign (not recommended). ________________________________________________________________________________________ Subcommittee Recommendation:

This item was brought before the Administration Subcommittee on April 8, 2025, and there was a consensus to bring the item to the full council to consider cancelling the program. ________________________________________________________________________________________ Budget/Financial Impact:

In order to terminate the agreement, outstanding financing will need to be repaid and the City will occur additional miscellaneous costs. It is estimated that the total cost will be approximately $2,000 from the General Fund. However, it is estimated that savings from eliminating staff time to administer the program will exceed $2,000.
________________________________________________________________________________________ Attachments:

1. Resolution

2. BayREN Water Upgrades $ave Program Agreement
6 7
PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #2
Presented by: Susie Holmes
Date: June 11, 2025
Termination of BayREN
Water Upgrades Save
Program Participation
8 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #3
Background
• Enrolled in 2022
• Single-Family Residential
Program
• Supported water and energyefficient upgrades
9 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #4
Program Overview
• 10 customers participated
• Total upgrades: $2,144
• Customer fees: $556.53
• City retains ~$4.63/month .
10 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #5
Challenges Identified
• Administrative complexity
• Financial risk
• Low financial return
• Small project size
(~$214)
11 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #6
Multifamily Marketing
Proposal
• Invitation to participate
• Similar or greater
challenges anticipated
• Staff recommends declining
12 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #7
Staff Recommendation
• Terminate Single-Family
Residential Program
• Decline Multifamily Marketing
Campaign
13 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #8
Fiscal Impact
• Reduced staff workload
• Eliminate financial
liability
• Minimal revenue loss
14 PRESENTATION AVAILABLE ONLINE AT:
www.Cloverdale.net/agendacenter
SLIDE #9
Next Steps
• Approve termination
• Notify BayREN
• Explore future
partnership
opportunities
15 16
City Council
Agenda Item Summary Agenda Item:

Meeting Date:

F.2
June 11, 2025
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, City Manager
Agenda Item Title:

Consider Waiving Collection of Code Enforcement Liens for 650 & 680 S. Cloverdale Boulevard Recommended Council Action(s):

Adopt a Resolution Entitled, “Resolution of the City Council of the City of Cloverdale Waiving Collection of Code Enforcement Liens for 650 & 680 S. Cloverdale Boulevard” ________________________________________________________________________________________ Background:
650 & 680 S. Cloverdale Boulevard (the “Property”) is the location of a former car wash facility that has been out of business for many years. The Property is a significant source of blight in the community, and has been the subject of repeated code enforcement violations. Overtime, some, but not all of these code enforcement violations have been corrected. As a result of the code enforcement violations, numerous fines were previously issued against the property. When the owner of the Property failed to pay the fines, a lien was recorded in an amount of not to exceed $50,000 against the Property. _______________________________________________________________________________________ Discussion:

The owner of the Property, Cort Amelung is attempting to sell the Property. Sale of the Property to a new owner has the potential to lead to revitalization of the site, including removal of the existing code enforcement violations on the Property and development of a new productive use. Such an outcome will benefit the public through the removal of blight and increased economic activity within the City.

The City has been informed that the existence of the City’s code enforcement lien on the property is creating an impediment to the sale of the Property. Normally a lien is paid out of the sale proceeds when a property is sold, reducing the sale proceeds the seller receives. However, if there are not sufficient sales proceeds to pay off the lien, the lien remains on the property and is assumed by the buyer. The existence of a lien can interfere with the sale of a property by decreasing the property owner’s willingness to sell the property (because they will receive a smaller portion of the purchase price) or interfering with the buyer’s ability to get financing (if the buyer will be assuming the lien).

The proposed resolution will authorize the City Manager to waive the City’s code enforcement lien in an amount up to $50,000 as part of the sale of the Property to a bona fide purchaser in order to help facilitate the sale of this long blighted property. The lien will only be waived as part of the sale of the Property. ________________________________________________________________________________________ Options:
17 City Council Agenda Item Summary
Meeting Date_____________
Item No. ____

Page 2 of 2 ends

1. Adopt the Resolution to Waive Collection of Code Enforcement Liens for 650 & 680 S. Cloverdale Boulevard.

2. Do not adopt the Resolution to Waive Collection of Code Enforcement Liens for 650 & 680 S.

Cloverdale Boulevard.

3. Provide alternative direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

The amount of the lien to be waived is not to exceed $50,000. The bulk of this amount represents unpaid fines, and not the reimbursement of any costs to the City. However, a lien is generally only paid off when a property is sold or refinanced. If the presence of the lien prevents the Property from being sold, it is unlikely the City would receive any funds either.
________________________________________________________________________________________ Attachments:

1. Resolution to Adopt the Resolution to Waive Collection of Code Enforcement Liens for 650 & 680 S.

Cloverdale Boulevard.
18 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. _____ – 2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE WAIVING COLLECTION OF CODE ENFORCEMENT LIENS FOR 650 & 680 S. CLOVERDALE BLVD
WHEREAS, 650 & 680 S. Cloverdale Boulevard (the “Property”) is the location of a former car wash facility that has been out of business for many years; and

WHEREAS, the Property is a significant source of blight in the community, and has been the subject of repeated code enforcement violations; and
WHEREAS, as a result of the code enforcement violations, numerous fines were previously issued against the property. When the owner of the Property failed to pay the fines, a lien was recorded against the Property; and
WHEREAS, the owner of the Property is attempting to sell the Property but has informed the City that the existence of the City’s code enforcement lien on the property is creating an impediment to the sale of the Property; and
WHEREAS, sale of the Property to a new owner has the potential to lead to revitalization of the site, including removal of the existing code enforcement violations on the Property and development of a new productive use.

Such an outcome will benefit the public through the removal of blight and increased economic activity within the City ;and
WHEREAS, the City Council desires to authorize the City Manager to waive the City’s code enforcement lien as part of the sale of Property to a bona fide purchaser.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale does hereby authorize the City Manager to waive the Code Enforcement Lien on the Property in an amount not to exceed $50,000 as part of the sale of the Property to a bona fide purchaser.

BE IT FURTHER RESOLVED THAT the City Manager is authorized to negotiate and execute all documents, in a form approved by the City Attorney, that are necessary to carry out the purpose and intent of this Resolution.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of June, 2025 by the following roll call vote:

Ayes: Brigham, Councilmember Cruz, Councilmember Turner, Vice Mayor and Mayor Noes: None

Absent:

Abstain: None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
19 City Council/Successor Agency
Agenda Item Summary Agenda Item: F.3
Meeting Date: 6/5/2025
Agenda Section:

Consent
Staff Contact:

Derrick Montanye, Public Works Director
Agenda Item Title:

Roadway Improvement Project list for fiscal year 2025/2026 funded by SB 1: The Road Repair and Accountability Act of 2017.
________________________________________________________________________________________ Recommended Council Action(s):

Adopt A Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting a List of Projects for Fiscal Year 2024/2025 Funded by SB 1: The Road Repair and Accountability Act of 2017” ________________________________________________________________________________________ Background:

In April 2017, Governor Jerry Brown signed into law Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) to address the significant multi-modal transportation funding shortfalls statewide.

SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year.
________________________________________________________________________________________ Summary:

The City must adopt annually, by resolution, a list of proposed projects to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement.

In the current Fiscal Year (FY 2024/2025) the City Council listed the Clark Avenue Rehabilitation project to receive SB 1 funds. Clark Avenue Rehabilitation design and construction funding is anticipated to come from several years’ worth of SB 1 funds unless alternative funds are identified. The Clark Avenue Rehabilitation project is utilizing SB 1 funds beginning in FY 2023/2024 and is currently at 50% design. The Public Works and Facilities Subcommittee recommended the Jefferson Street Rehabilitation Projects (Phases 1 and 2) for future SB 1 funding after the completion of Clark Avenue Rehabilitation.

SB 1 Projects
The Clark Avenue Rehabilitation Project was relisted for SB 1 funds in FY 2024/2025 to allow remaining FY 2024/2025 and future funds to be combined. Clark Avenue, from South Street to Blair Street, will be reconstructed and/or overlain as needed to restore the surface. This project is expected to have a functional life of 30 years once complete. The project is expected to be complete by the autumn of 2026 assuming SB 1 funding is adequate. The project must be relisted for SB 1 funds in FY 2025/2026 to continue.

The Jefferson Street Rehabilitation Projects will be added to the SB 1 list for future fiscal years to allow future SB 1 funds to be combined. Phase 1 would be from School Street to Fourth Street, and Phase 2 would be from North Street to School Street. Jefferson Street will be reconstructed to restore the surface. This project is expected to have a functional life of 30 years once complete. Phase 1 project preconstruction is expected to 20 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 11, 2025

Page 2 of 2 ends

begin after completion of Clark Avenue with construction to be complete in the summer of 2031. Phase 2 project preconstruction is expected to begin after completion of Phase 1 with construction to be complete in the summer of 2034. The Jefferson Street projects will be listed in future resolutions that pertain to their specific funding year.
________________________________________________________________________________________ Options:

1. Reject the SB 1 list; or

2. Amend the SB 1 list; or

3. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The SB 1 project list was considered by the Public Work & Facilities Subcommittee on May 28, 2024. ________________________________________________________________________________________ Budget/Financial Impact:

Adoption of the proposed resolution will make the City eligible to receive about $243,994 in SB 1 funds for FY 2025/2026.
________________________________________________________________________________________ Attachments:

1. Resolution
21 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. _____ – 2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025/2026 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $243,994 in RMRA funding in Fiscal Year 2025-26 from SB 1.

WHEREAS, this is the seventh year in which the City is receiving SB 1 funding that will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list, including discussions at Public meetings; and WHEREAS, the City used public comments, Councilmember input, and a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet community priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate various segments of distressed and failed streets and roads throughout the City, starting with a portion of Clark Avenue this year and two similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “at-risk” condition and this revenue will help us prevent further degradation of the overall quality of our road system over the next decade; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting edge technology, materials, and practices will have significant positive co-benefits to the citizens of Cloverdale, Sonoma County, and statewide.
22 NOW, THEREFORE, BE IT RESOLVED, ORDERED AND FOUND by the City Council of the City of Cloverdale, State of California as follows:

1. The foregoing recitals are true and correct.

2. The following previously proposed and adopted project will utilize fiscal year 2024-25 Road Maintenance and Rehabilitation Account revenues in its delivery. With the relisting of this project in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund this project with Road Maintenance and Rehabilitation Account revenues:

Project construction is expected to be complete in the autumn of 2027.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of June 2025 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
______________________ ______________________
Todd Lands, Mayor Mike Maloney, City Clerk
23 City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

F.4
June 11, 2025
Agenda Section:

Consent
Staff Contact:

Derrick Montanye, Public Works Director
Agenda Item Title:

Consider Authorization to Participate in the SS4A FY25 Planning Grant Application, Approval of Local Match, and Direction to Proceed with Execution of Letter of Commitment Recommended Council Action(s):

SCTCA is applying for a Safe Streets for All (SS4A) FY25 Planning Grant to update the Sonoma County Vision Zero Action Plan (VZAP), prepare and update Local Road Safety Plans (LRSPs), and develop a countywide prioritized project list. As part of the project, Cloverdale is identified as one of the jurisdictions for which a new LRSP will be developed.
________________________________________________________________________________________ Summary:

The SS4A FY25 scope includes preparation of new LRSPs for the Cities of Cloverdale and Sonoma. The revised and consolidated VZAP will align with federal, state, and regional funding requirements, ensuring the City's eligibility for multiple safety and infrastructure funding programs. The SS4A initiative enhances interjurisdictional coordination and supports proactive safety planning. Participation requires a Letter of Commitment and a financial contribution of $20,000 from the City of Cloverdale in FY25/26. ________________________________________________________________________________________ Options:

1. Approve the recommended actions.

2. Provide alternate direction to staff.

3. Decline to participate.
________________________________________________________________________________________ Subcommittee Recommendation:

Infrastructure Subcommittee Recommendation
________________________________________________________________________________________ Budget/Financial Impact:

A local match of $20,000 is required and will be budgeted in Fiscal Year 2025/2026. ________________________________________________________________________________________ Attachments:

1. Local Road Safety Plan Resolution

2. Exhibit A – Draft Letter of Support
24 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AUTHORIZING PARTICIPATION IN THE SS4A FY25 PLANNING GRANT, COMMITTING A $20,000 LOCAL MATCH, EXECUTION OF A LETTER OF

COMMITMENT, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE

SONOMA COUNTY TRANSPORTATION AND CLIMATE AUTHORITY
WHEREAS, the City of Cloverdale seeks to enhance road safety and improve eligibility for transportationrelated grant funding; and WHEREAS, the Sonoma County Transportation and Climate Authority (SCTCA) is submitting a joint application for the FY25 Safe Streets for All (SS4A) Planning Grant to update the countywide Vision Zero Action Plan and develop Local Road Safety Plans (LRSPs) including for Cloverdale; and WHEREAS, this project will improve regional coordination, reduce duplicative planning efforts, and better position Cloverdale for future transportation funding opportunities; and WHEREAS, the City of Cloverdale is committing a $20,000 local match in FY25/26 to support its participation in the SS4A FY25 Planning Grant effort; and
WHEREAS, that the City Council of the City of Cloverdale hereby authorizes staff to proceed with execution of a Letter of Commitment for the SS4A FY25 Planning Grant, approves a $20,000 local match in FY25/26, and authorizes the City Manager to sign the letter and enter into a Professional Services Agreement with SCTCA on behalf of the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves a Professional Services Agreement with ____________________ to _____________________and authorizes the City Manager to execute said agreement on behalf of the City.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the ___ day of _______ 2025 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
25 Attachments:

Exhibit A -Draft Letter of Support
26 The Honorable Sean Duffy
United States Department of Transportation
1200 New Jersey Avenue, SE
Washington, DC 20590
Subject: Letter of Support for the Sonoma County Updated Vision Zero Action Plan, LRSPs and Countywide Project List
Dear Secretary Duffy:

On behalf of City of Cloverdale, I am pleased to support the Sonoma County Transportation Authority (SCTA) with its submission for the Sonoma County Updated Vision Zero Action Plan, LRSPs and Countywide Project List Project to secure funds through the US Department of Transportation (USDOT) Safe Streets and Roads for All (SS4A) 2025 grant program.

The SCTA, in close collaboration with the County of Sonoma Public Infrastructure and all nine (9) local municipalities, will update and prepare new LRSPs which will be synthesized into a single, comprehensive Action Plan (Sonoma County Vision Action Plan) that adheres to most current SS4A requirements. This countywide initiative ensures that all jurisdictions are covered under and working in coordination with a unified plan, and bolstering all partners’ eligibility for multiple funding sources, including federal, state, regional, and local funding.

Specifically, the scope of the SCTA-led project team includes updating eight (8) Local Road Safety Plans (LRSP), preparing two (2) LRSPs, developing a countywide prioritized projects list, and folding these elements into an updated Sonoma County Vision Zero Action Plan. This robust project will contribute to:
• Bolstering regional coordination and clarity across agencies • Reducing duplication of planning efforts
• Proactively anticipating future funding trends that may require or prioritize single comprehensive plans
• Positioning the County and its jurisdictions more competitively for programs like SS4A, HSIP, and future transportation or resilience-focused transportation grants This multijurisdictional project reflects a critical, formative, and low-cost strategy to help the county and its partners more effectively and efficiently support Safe Systems planning and projects on streets and roads over a wide geographic area.

June 11th, 2025
27 Thank you for your strong consideration of the proposed project. The City of Cloverdale enthusiastically supports the SCTA and its partners’ efforts to improve safety for Sonoma County residents of all ages and abilities.

Sincerely
28 City Council Meeting Minutes – May 14, 2025 - Page 1 of 8 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, MAY 14, 2025
CLOSED SESSION - 5 PM

CLOVERDALE CITY HALL
124 N. CLOVERDALE BLVD, CLOVERDALE, CA, 95425
OPEN SESSION 6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
CLOSED SESSION - 5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order
Mayor Lands called the meeting to order at 5:01 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None.

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

Mayor Lands recessed to Closed Session at 5:01 p.m.

3.A REAL PROPERTY NEGOTIATIONS
Pursuant to Government Code Section 54956.8
Property: APN 001-332-022
City Negotiator: City Manager & City Attorney
Property Owner: Boys and Girls Club of Sonoma-Marin
Under Negotiation: Price and Terms
Item was received and filed.
29 City Council Meeting Minutes – May 14, 2025 - Page 2 of 8

3.B REAL PROPERTY NEGOTIATIONS
Pursuant to Government Code Section 54956.8
Property: APN 001-173-006
City Negotiator: City Manager & City Attorney
Property Owner: Sava Foundation
Under Negotiation: Price and Terms
Item was received and filed.

Mayor Lands adjourned Closed Session at 5:39 p.m.

OPEN SESSION - 6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None.

A.4. Report Out on Closed Session
None.

A.5 Conflict of Interest Declaration
None.

A.6 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
B.1 Verbal Comments
Daniel Frankston spoke regarding the Mobile Home Rent Ordinance B.2 Written Comments
None.

C. STUDENT LIAISON REPORT
C.1 Liaison Gallego Written Report
Liaison Gallego reported and provided feedback on the Student Liaison program D. PROCLAMATIONS
D.1 Municipal Clerks Week
Mayor Lands read the proclamation.
30 City Council Meeting Minutes – May 14, 2025 - Page 3 of 8 Cloverdale City Clerk / PIO Maloney received the proclamation and addressed the Council.

Councilmembers provided comments.

E. PRESENTATIONS
E.1 Downtown Boulevard Walkability and Streetscape Community Survey Results Public Information Officer Maloney presented and Public Works Superintendent Galvan responded to Councilmember inquiries.

Council provided direction to move the item to Infrastructure for project review.

F. CONSENT CALENDAR
A motion was made Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (0)

Absent: (0)
F.1 Approval of Minutes - April 9, 2025 (Draft)
Action: Approved as submitted.

F.2 Soda Springs Ranch Trail Development budget and Agreement with Redwood Trails Alliance Action: Resolution Approved
RESOLUTION NO. 020-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE APPROVING THE EXPENDITURES FOR TRAIL DEVELOPMENT AND

IMPROVEMENTS TO THE SODA SPRINGS RANCH OPEN SPACE PRESERVE AND

AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH REDWOOD TRAILS

ALLIANCE
F.3 Award of Contract to Well Industries Inc. for Construction of Replacement Wells 7 and 8 at the Cloverdale Water Treatment Plant
Action: Resolution Approved
RESOLUTION NO. 021-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AWARDING A CONSTRUCTION CONTRACT TO WELL INDUSTRIES INC. IN THE AMOUNT OF $612,736.00 FOR THE REPLACEMENT WELLS 7 AND 8 PROJECT AT THE CLOVERDALE WATER TREATMENT PLANT, APPROVING A 10% CONSTRUCTION

CONTINGENCY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT

AND RELATED DOCUMENTS
31 City Council Meeting Minutes – May 14, 2025 - Page 4 of 8 F.4 Ordinance Amending Section 3.04.020 of the Cloverdale Municipal Code Action: First Reading and Ordinance Introduction Approved INTRODUCE AN ORDINANCE ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING SECTION 3.04.020 “OFFICERS AUTHORIZED TO SIGNPROCEDURE” OF THE CLOVERDALE MUNICIPAL CODE BY TITLE ONLY G. PUBLIC HEARINGS
None.

H. NEW BUSINESS
H.1 Ordinance Designating Fire Hazard Severity Zones
City Attorney Mog presented and Fire District Chief Jenkins provided comments and responded to Councilmember inquiries.

Public Comment:

William Wagy provided comments and concerns regarding the area near his residence.

Susie Cummings provided comments regarding partnerships and “Fire Wise” educational opportunities.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive first reading of the text and introduce:

AN ORDINANCE TO DESIGNATE FIRE HAZARD SEVERITY ZONES WITHIN THE LOCAL

RESPONSIBILITY AREA AS RECOMMENDED BY THE CALIFORNIA DEPARTMENT OF

FORESTRY AND FIRE PROTECTION (CALFIRE) PURSUANT TO GOVERNMENT CODE SECTION 51178
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (0)

Absent: (0)
H.2 A Professional Services Agreement with West Yost for the Update of The City of Cloverdale Water Master Plan in an Amount Not-to-Exceed $266,400 Public Works Director Montanye introduced the item.

Public Comment:

Susie Cummings provided inquiries.

City Manager Thompson responded to Public Comments.

A motion was made by Councilmember Laskey, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:
32 City Council Meeting Minutes – May 14, 2025 - Page 5 of 8 RESOLUTION 022-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A PROFESSIONAL SERVICE AGREEMENT WITH WEST YOST FOR THE UPDATE OF THE UPDATE OF THE 2010 WATER MASTER PLAN AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAID AGREEMENT
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (0)

Absent: (0)
H.3 Declaring Intent to Levy and Collect Annual Assessments, Preliminarily Approve the Engineer’s Report for FY 2024-25 for the City of Cloverdale Landscaping and Lighting Assessment District and Set the Time and Date of the Public Hearing for Zone 1-7 City Manager Thompson introduced the item and Consultant Melman presented.

Staff and Consultant Melman responded to Councilmember inquiries.

Vice Mayor Wheeler left the dais at 7:05 p.m.

A motion was made by Councilmember Morgenstern, seconded by Councilmember Marquez, to waive reading of the text and adopt:

RESOLUTION NO. 023-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE DECLARING INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2025-26 FOR THE CITY OF

CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONE 3
The motion carried by the following vote:

Yes: (4) Mayor Lands, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (1) Vice Mayor Wheeler

Absent: (0)
Vice Mayor Wheeler returned to the dais 7:07 p.m.

Mayor Lands and Councilmember Marquez left the dais at 7:07 p.m.

A motion was made by Councilmember Laskey, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:

RESOLUTION NO. 024-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE DECLARING INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2025-26 FOR THE CITY OF

CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT, AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONES 1, 2, 4, 5, 6, AND 7 33 City Council Meeting Minutes – May 14, 2025 - Page 6 of 8 The motion carried by the following vote:

Yes: (3) Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern No: (0)
Abstain: (2) Mayor Lands, Councilmember Marquez

Absent: (0)
Mayor Lands and Councilmember Marquez returned to the dais at 7:08 p.m.

H.4 Second reading of an Ordinance Amending Sections of the Cloverdale Municipal Code (CMC) regulating vacant commercial properties in Cloverdale City Attorney Mog introduced the item and Councilmember Marquez proposed language amendments and the Council discussed.

No motion for amendments were made.

Public Comment: None
A motion was made by Councilmember Morgenstern, seconded by Vice Mayor Wheeler, to waive second reading of the text and adopt:

ORDINANCE NO. 060-2025 ENTITLED: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADDING CHAPTER 8.40, VACANT COMMERCIAL PROPERTY REGULATIONS.

TO THE CLOVERDALE MUNICIPAL CODE TO REGULATE VACANT COMMERCIAL PROPERTY

IN CLOVERDALE
Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern No: (1) Councilmember Marquez
Abstain: (0)

Absent: (0)
H.5 Potential 2025 Discussion topics for the Sonoma County Mayors and Councilmembers City Manager Thompson introduced the item and Council discussed.

Public Comment(s):

None.

Student Liaison Gallego responded to Mayor inquiries.

A motion was made by Councilmember Morgenstern, seconded by Vice Mayor Wheeler, to identify and prioritize the City of Cloverdale’s Top Three Regional Issues for Presentation at the Upcoming Sonoma County Mayors and Councilmembers Association (SCMCA) Board of Directors Special Meeting as:
1) Homelessness and Mental Health Services
2) Wildfire Prevention and Vegetation Management
3) Substance Use Treatment and Social Services
The motion carried by the following vote:
34 City Council Meeting Minutes – May 14, 2025 - Page 7 of 8 Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (0)

Absent: (0)
I. POTTER VALLEY PROJECT (PVP)
Mayor Lands introduced the item and reported on a recent meeting with Sonoma Water.

Mayor Lands provided updates on the PVP and upcoming meetings.

Vice Mayor Wheeler provided comments on the PVP Ad Hoc.

Councilmember Morgenstern provided appreciation to Mayor Lands and Vice Mayor Wheeler.

Councilmember Marquez inquired on the current PVP Ad Hoc, the potential for a new Water Sustainability Ad Hoc, and clear Cloverdale specific PVP goal setting.

Mayor Lands and Councilmember Marquez had a dialogue and Public Works Director Montanye and City Attorney Mog responded to Councilmember inquiries.

Councilmembers provided additional comments.

J. SUBCOMMITTEE REPORTS
None.

Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

K. COUNCILMEMBER REPORTS
Councilmember Marquez reported on the Zero Waste Symposium.

Councilmember Laskey reported on the Welcoming Home Honor Flag hosted by the American Legion and the Dry Creek Rancheria Band of Pomo Indians’ Ribbon Cutting and MMIP Awareness Event at Bi’Du Khaale, and the DogGonIt ribbon cutting event, and provided information on the re-grand opening for Ace Hardware.

Vice Mayor Wheeler commended the Public Works and Parks divisions for preparing the downtown area ready for Friday Night Live, and Narcan training Mayor Lands reported on the July 4th parade and WonderBread5 concert at the downtown Plaza, Alexander Valley Health Center updates, overdose deaths affecting the Cloverdale community and establishment of a program for Narcan (Naloxone) to be available throughout the City, and recommendations for the Pride Month Proclamation date and Pride flag raising ceremony.

Council provided direction to Staff.
35 City Council Meeting Minutes – May 14, 2025 - Page 8 of 8 L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
L.1 Letter of Support - Hometown Grant Program
None.

L.2 Letter of Support - St. Peter's SVdP Conference
None.

M. CITY MANAGER/CITY ATTORNEY REPORTS
None.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Mobile Home Zoning to the Planning Commission
O. ADJOURNMENT
Mayor Lands adjourned the meeting at 8:29 p.m. to the next regular meeting of the Cloverdale City Council scheduled for May 28, 2025.

APPROVED ON:
________________________________
Mike Maloney, City Clerk
36 City Council
Agenda Item Summary
Agenda Item:

Meeting Date:

F.4
June 11, 2025
Agenda Section
Public Hearing
Staff Contact
Vanessa Apodaca, City Engineer
Agenda Item Title
Consider Approval of the Annual Engineer’s Report for the Cloverdale Landscaping and Lighting Assessment District and Resolutions Authorizing Assessments for Fiscal Year 2025-26 Staff Recommendation:

Approve the following Resolutions Entitled:

Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2025-26 for the Cloverdale Landscaping and Lighting Assessment District for Zone 1, 4, 5, 6 and 7 Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2025-26 for the Cloverdale Landscaping and Lighting Assessment District for Zone 2 Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2025-26 for the Cloverdale Landscaping and Lighting Assessment District for Zone 3 Summary
The Cloverdale Landscaping and Lighting Assessment District (District) was initially formed by the City in 1997 in accordance with the Landscaping and Lighting Act of 1972 to pay for costs associated with the maintenance of landscaping and the creek area within the Jefferson Springs IV Subdivision. This became Zone 1 of the District. Additional zones have been annexed into the District over time and there are currently seven zones in the District. Maps of each of the Zones are included in the attached Fiscal Year (FY) 2025-26 Annual Engineer’s Report, Cloverdale Landscaping and Lighting Assessment District (Engineer’s Report).

Assessments are levied annually within the District pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (Landscaping and Lighting Act). All assessments described in the Engineer’s Report and ultimately approved by the City Council are prepared in accordance with the Landscaping and Lighting Act and are in compliance with the provisions of the California Constitution Article XIIID (Article XIIID), which was enacted with the passage of Proposition 218 in November 1996. Affected property owners approved formation of the District in an election held in compliance with Article XIIID and the Mitigation Fee Act in 1997. The property owners also approved an escalation clause for future years that allows the assessment to increase in accordance with changes to the Consumer Price Index (CPI). This is tracked by the Maximum Annual Assessment amount, or maximum allowable rate. Any future increase in the assessment rate in excess of the Maximum Annual Assessment or substantial changes in the services provided for a particular zone would require balloting of the property owners within that zone.

On January 22, 2025, the City Council began the annual proceedings for the 2025-26 Fiscal Year and appointed Coastland Civil Engineering as Engineer of Work. The Engineer’s Report was prepared and filed in accordance with the Landscaping and Lighting Act and was presented to the City Council for their 37 consideration on May 14, 2025. At that time the City Council preliminarily approved the Engineer’s Report, adopted Resolutions of Intent and set the time and date of the public protest hearing.

This is the third of three City Council meetings for the FY 2025-26 assessments. At this time, the Council conducts a public hearing and may then authorize the levying and collection of assessments for FY 2025-26.

The assessments cannot be increased above those stated in the Resolutions of Intent adopted on May 14, 2025.

For FY 2025-26, there are no proposed new zones or annexations into the District. For FY 2025-26, assessments are proposed to increase for three of the seven zones in the District, Zone 1 – Jefferson Springs, Zone 2 – Vintage Meadows, and Zone 6 – Brookside Terrace. The assessments for Zone 3 – Cottages, Zone 4 – The Vineyards, Zone 5 – Ioli Ranch, and Zone 7 – Sunrise Hills are proposed to decrease.

The proposed budgets for each zone are described in detail in the Annual Engineer’s Report. Funding sources include assessment revenues, annual reserves, miscellaneous revenue allocations and, in Zones 1 and 2, General Fund contributions. The Zone 2 General Fund contribution provides funding for the general benefit portion of the operation and maintenance of Vintage Meadow Park, determined to be $6,834.73 for FY 2025- 26 (see Part D of the Preliminary Engineer’s Report for an analysis of special benefits verses general benefits).

Zone 2 will require ongoing General Fund contributions in future years. For FY 2025-26, Zone 1 will also require an $8,079.83 General Fund contribution due to increased maintenance needs that cannot be charged to Zone 1 property owners beyond the Maximum Annual Assessment. The City will be looking at ways to reduce maintenance costs in Zone 1 for FY 2026-27 in order to reduce or eliminate the General Fund contribution.

The Maximum Annual Assessments in each Zone are proposed to be increased by the 2024 CPI adjustment of

2.4% to account for inflation. The proposed assessments for Zones 1 and 6 are at (or nearly at) the Maximum Annual Assessment without balloting of the property owners, as discussed above. The proposed assessments for all other zones are below the maximum allowable rate.

In 2011, the City established a policy to maintain a minimum reserve balance of 25% of annual operating expenses in each of the zones to better manage existing and pending expenses. The reserves for Zones 3, 4, 5 and 7 are projected to end FY 2025-26 at 25%, meeting the target percentage. The reserve balances for Zones 1, 2 and 6 are projected to end FY 2025-26 below the target minimum.

In order to avoid potential conflicts of interest, the actions have been broken into three (3) separate resolutions as follows: Zones 1, 4, 5, 6 and 7 together (Jefferson Springs, The Vineyards at Cloverdale, Ioli Ranch, Brookside Terrace and Sunrise Hills); Zone 2 only (Vintage Meadows), and Zone 3 only (The Cottages).

Due to the need for a quorum to vote on each resolution, no more than two Councilmembers can be absent for the vote on each resolution. To the extent that three or more potential conflicts exist in a zone, the City will go through a random selection process to choose enough Councilmember(s) to create a quorum.

The City is required to forward the approved assessments to the County in August in order for them to appear on the FY 2025-26 property tax rolls.

Options
38 1. Adopt Resolutions approving the Cloverdale Landscaping and Lighting Assessment District Engineer’s Report as filed, and authorizing assessments for levying and collection for FY 2025-26.

2. Adopt Resolutions approving the Cloverdale Landscaping and Lighting Assessment District Engineer’s Report as modified, and authorizing assessments for levying and collection for FY 2025-26.

3. Terminate the proceedings and do not levy or collect annual assessment for the maintenance of the seven Zones.

Budget/Financial Impact
Over 95% of the costs associated with these annual proceedings and the annual operation, maintenance and administration that confer special benefits to the parcels within the Landscaping and Lighting Assessment District are to be recovered from the annual assessments levied on the properties within the District.

The total proposed Assessment District budget for FY 2025-26 is $332,244.67, which is a 14.3% increase from the FY 2024-25 overall budget of $290,720.43. The funding sources are $201,785.66 from proposed assessment revenues levied and collected during FY 2025-26, $90,429.45 from available annual zone reserves, $25,115.00 from zone miscellaneous reserve allocation funds, and $14,914.56 from the General Fund. Available zone reserves and/or miscellaneous revenue allocation will be used in all zones as needed and as available to supplement the assessment revenue. General Fund monies will be used to pay for general benefits related to the Vintage Meadows Park in Zone 2 and to balance the budget in Zone 1. The assessments for Zones 1, 2, and 6 are proposed to increase to $264.76, $408.48, and $789.24 per Equivalent Single-Family Dwelling (ESD), respectively. The assessments for Zones 3, 4, 5, and 7 are proposed to decrease, respectively, to $389.48, $368.04, $84.12, and $20.80 per ESD.

The Maximum Annual Assessment in each Zone is proposed to be increased by the 2024 CPI adjustment of

2.4% to account for inflation.

Subcommittee Recommendation
N/A
Attachments:

1. Resolutions (3)

2. Budget Review FY 2025-26 Spreadsheet

3. FY 2025-26 Annual Engineer’s Report (without assessment roll) 39 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____–2025
A RESOLUTION APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND

AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2025-26 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONES 1, 4, 5, 6 AND 7
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council of the City of Cloverdale intends to levy and collect assessments within the Cloverdale Landscaping and Lighting Assessment District, during the Fiscal Year (FY) 2025-26, and the lands to be assessed are located in the City of Cloverdale, Sonoma County; and WHEREAS, on January 22, 2025, the City Council adopted a Resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the FY 2025-26 Annual Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, on May 14, 2025, the City Council adopted a Resolution of intention to levy and collect assessments, preliminarily approving the Engineer’s Report for FY 2025-26, and setting the date of the public hearing pursuant to Section 22624 of the Streets and Highways Code; and WHEREAS, the FY 2025-26 the Maximum Annual Assessments will be adjusted up by the allowable 2024 CPI adjustment of +2.4%; and
WHEREAS, for Zone 1, the actual proposed FY 2025-26 annual assessment to levy and collect is proposed to increase by $6.20 per Equivalent Single-Family Dwelling (ESD) from the previous year; and WHEREAS, for Zone 4, the actual proposed FY 2025-26 annual assessment to levy and collect is proposed to decrease by $87.24 per Equivalent Single-Family Dwelling (ESD) from the previous year; and WHEREAS, for Zone 5, the actual proposed FY 2025-26 annual assessment to levy and collect is proposed to decrease by $11.58 per ESD from the previous year; and
WHEREAS, for Zone 6, the actual proposed FY 2025-26 annual assessment to levy and collect is proposed to increase by $40.00 per ESD from the previous year; and
WHEREAS, for Zone 7, the actual proposed FY 2025-26 annual assessment to levy and collect is proposed to decrease by $42.64 per ESD from the previous year; and
WHEREAS, no annexations to the District are proposed for FY 2025-26; and 40 WHEREAS, on June 11, 2025, the City Council conducted a public hearing and gave every interested person an opportunity to comment on the FY 2025-26 Engineer’s Report either in writing or orally and the City Council has considered each comment.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that the City Council hereby:

1. Approves the annual FY 2025-26 Engineer’s Report as filed, as it pertains to Zones 1, 4, 5, 6 and 7.

2. Confirms the assessment diagram and assessment amounts as set forth in the FY 2025-26 Engineer’s Report and any amendments incorporated at the City Council’s direction and hereby authorizes the levying and collection of the annual assessments set forth in said report for FY 2025-26, as pertains to Zones 1, 4, 5, 6 and 7.

3. In order to keep up with inflation, the estimated Maximum Annual Assessments for Zones 1, 4, 5, 6 and 7 for FY 2025-26 shall be adjusted up from FY 2024-25 as allowed by the original formation and annexation proceedings, by the 2024 CPI of +2.4%.

4. That this resolution is adopted pursuant to Section 22620 et. al. of the California Streets and Highway Code.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 11th day of June, 2025, by the following Roll Call vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

APPROVED: ATTESTED:
___________________________ ______________________________ Todd Lands, Mayor Mike Maloney, City Clerk
41 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____–2025
A RESOLUTION APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND

AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2025-26 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 2
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council of the City of Cloverdale intends to levy and collect assessments within the Cloverdale Landscaping and Lighting Assessment District, during the Fiscal Year (FY) 2025-26, and the lands to be assessed are located in the City of Cloverdale, Sonoma County; and WHEREAS, on January 22, 2025, the City Council adopted a Resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the FY 2025-26 Annual Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, on May 14, 2025, the City Council adopted a Resolution of intention to levy and collect assessments, preliminarily approving the Engineer’s Report for FY 2025-26, and setting the date of the public hearing pursuant to Section 22624 of the Streets and Highways Code; and WHEREAS, the FY 2025-26 the maximum annual assessments will be adjusted up by the allowable 2024 CPI adjustment of +2.4%; and
WHEREAS, for Zone 2 (Vintage Meadows) the actual FY 2025-26 annual assessment to levy and collect is proposed to be $408.48 per equivalent single family dwelling (ESD); and WHEREAS, no annexations to the District are proposed for FY 2025-26; and WHEREAS, on June 11, 2025, the City Council conducted a public hearing and gave every interested person an opportunity to comment on the FY 2025-26 Engineer’s Report either in writing or orally and the City Council has considered each comment.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that the City Council hereby:

1. Approves the annual FY 2025-26 Engineer’s Report as filed, as it pertains to Zone 2.

2. Confirms the assessment diagram and assessment amounts as set forth in the FY 2025-26 Engineer’s Report and any amendments incorporated at the City Council’s direction and hereby authorizes the 42 levying and collection of the annual assessments set forth in said report for FY 2025-26, as pertains to Zone 2.

3. In order to keep up with inflation, the estimated maximum annual assessments at build out for Zone 2 for FY 2025-26 shall be adjusted up from FY 2024-25 as allowed by the original formation and annexation proceedings, by the 2024 CPI of +2.4%.

4. That this resolution is adopted pursuant to Section 22620 et. al. of the California Streets and Highway Code.

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

APPROVED: ATTESTED:
___________________________ ______________________________ Todd Lands, Mayor Mike Maloney, City Clerk
43 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____–2025
A RESOLUTION APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND

AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2025-26 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 3
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council of the City of Cloverdale intends to levy and collect assessments within the Cloverdale Landscaping and Lighting Assessment District, during the Fiscal Year (FY) 2025-26, and the lands to be assessed are located in the City of Cloverdale, Sonoma County; and WHEREAS, on January 22, 2025, the City Council adopted a Resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the FY 2025-26 Annual Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, on May 14, 2025, the City Council adopted a Resolution of intention to levy and collect assessments, preliminarily approving the Engineer’s Report for FY 2025-26, and setting the date of the public hearing pursuant to Section 22624 of the Streets and Highways Code; and WHEREAS, the FY 2025-26 the maximum annual assessments will be adjusted up by the allowable 2024 CPI adjustment of +2.4%; and
WHEREAS, for Zone 3 (The Cottages) the actual FY 2025-26 annual assessment to levy and collect is proposed to be $389.48 per equivalent single family dwelling (ESD); and WHEREAS, no annexations to the District are proposed for FY 2025-26; and WHEREAS, on June 11, 2025, the City Council conducted a public hearing and gave every interested person an opportunity to comment on the FY 2025-26 Engineer’s Report either in writing or orally and the City Council has considered each comment.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that the City Council hereby:

1. Approves the annual FY 2025-26 Engineer’s Report as filed, as it pertains to Zone 3.

2. Confirms the assessment diagram and assessment amounts as set forth in the FY 2025-26 Engineer’s Report and any amendments incorporated at the City Council’s direction and hereby authorizes the 44 levying and collection of the annual assessments set forth in said report for FY 2025-26, as pertains to Zone 3.

3. In order to keep up with inflation, the estimated maximum annual assessments at build out for Zone 3 for FY 2025-26 shall be adjusted up from FY 2024-25 as allowed by the original formation and annexation proceedings, by the 2024 CPI of +2.4%.

4. That this resolution is adopted pursuant to Section 22620 et. al. of the California Streets and Highway Code.

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

APPROVED: ATTESTED:
___________________________ ______________________________ Todd Lands, Mayor Mike Maloney, City Clerk
45 Proposed
FY 2025-26
Budget
% Change in
Budget
(From last year)
Last Year's
Assessment
Proposed
FY 2025-26
Assessment
Change in
Assessment
Proposed
Assessment
Revenue
Proposed
Reserves Used
(includes Misc.

Revenue
Allocation)
Proposed
General Fund
Contribution
Beginning
Reserve
Projected
Ending Reserve
Projected
Ending Reserve
(as % of Budget)
Zone 1: Jefferson Springs $ 35,543.16 27.7% $ 258.56 $ 264.76 $ 6.20 $ 17,871.30 $ 9,592.03 $ 8,079.83 $ 13,592.36 $ 480.50 1% Zone 2: Vintage Meadows $ 117,028.01 33.9% $ 252.02 $ 408.48 $ 156.46 $ 84,146.88 $ 26,046.40 $ 6,834.73 $ 30,538.48 $ 11,699.08 10% Zone 3: The Cottages $ 124,274.43 2.6% $ 436.02 $ 389.48 $ (46.54) $ 73,611.72 $ 50,662.71 $ - $ 72,253.83 $ 31,065.12 25% Zone 4: The Vineyards $ 18,271.97 2.0% $ 455.28 $ 368.04 $ (87.24) $ 10,673.16 $ 7,598.81 $ - $ 10,907.42 $ 4,567.61 25% Zone 5: Ioli Ranch $ 5,600.50 4.4% $ 95.70 $ 84.12 $ (11.58) $ 3,112.44 $ 2,488.06 $ - $ 3,462.60 $ 1,399.54 25% Zone 6: Brookside Terrace $ 11,830.80 6.9% $ 749.24 $ 789.24 $ 40.00 $ 11,049.36 $ 781.44 $ - $ 498.44 $ 133.00 1% Zone 7: Sunrise Hills $ 19,695.80 -1.4% $ 63.44 $ 20.80 $ (42.64) $ 1,320.80 $ 18,375.00 $ - $ 21,524.05 $ 4,923.05 25% $ 332,244.67 14.3% -- -- -- $ 201,785.66 $ 115,544.45 $ 14,914.56 Reserve Policy: 25% of operating expenses
$332,244.67

ASSESSMENTS
Zone
Total
City of Cloverdale
Landscaping and Lighting Assessment District
Budget Review FY 2025-26

BUDGET SOURCES OF BUDGET REVENUE RESERVES
F:\Projects\Cloverdale\LLAD\2025cllad 03-5375\2025-Cloverdale-LLAD 5/28/2025 46 FY 2025-26

ANNUAL ENGINEER'S REPORT

CLOVERDALE LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT

CITY OF CLOVERDALE

COUNTY OF SONOMA

STATE OF CALIFORNIA
For Final Approval
June 2025
Prepared By:

Coastland Civil Engineering, Inc.
47 FY 2025-26

CLOVERDALE LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT
(Pursuant to the Landscaping and Lighting Act of 1972)
The undersigned respectfully submits, as directed by the City Council on January 22, 2025, the enclosed Annual Engineer’s Report on the 11th day of June, 2025.

COASTLAND CIVIL ENGINEERING, INC.

By: ___
Jennifer A. Melman, RCE 62260, Exp. 9/30/25
I HEREBY CERTIFY that the enclosed Annual Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was filed with the City on the ____ day of _________, 2025.

Mike Maloney, City Clerk, City of Cloverdale
Sonoma County, California
By:

I HEREBY CERTIFY that the enclosed Annual Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Cloverdale, California, on the day of __________, 2025.

Mike Maloney, City Clerk, City of Cloverdale
Sonoma County, California
By:

I HEREBY CERTIFY that the enclosed Annual Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was filed with the County Auditor of the County of Sonoma on the day of , 2025.

Mike Maloney, City Clerk, City of Cloverdale
Sonoma County, California
By:
48 3
FY 2025-26 ANNUAL ENGINEER'S REPORT

CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972)
Coastland Civil Engineering, Engineer of Work for the Cloverdale Landscaping and Lighting Assessment District, City of Cloverdale, Sonoma County, California, has prepared this Annual Engineer’s Report, as directed on January 22, 2025, by the City Council of the City of Cloverdale, pursuant to Section 22620 of the Streets and Highways Code (Landscaping and Lighting Act of 1972) for the Cloverdale Landscaping and Lighting Assessment District for Fiscal Year (FY) 2025-

26. INTRODUCTION
Background
The Cloverdale Landscaping and Lighting Assessment District (Assessment District) was initially formed by the City Council in September of 1997 to fund the costs associated with the operation and maintenance of creek landscaping within the Jefferson Springs Subdivision, Phases 3 and 4.

The Assessment District boundary for this original area is known as Zone 1. Once an Assessment District is created, it is possible to annex new Zones or annex new areas into existing Zones as new subdivisions and parks are developed in the City. During the annual proceedings for FY 2000- 01 and FY 2001-02, respectively, Zone 2 and Zone 3 were annexed into the Assessment District.

During the annual proceedings for FY 2004-05, Zones 4, 5 and 6 were annexed into the Assessment District. In the annual proceedings for FY 2005-06 and FY 2006-07, Zone 7, Sunrise Hills Phases 1 and 2 were annexed into the Assessment District, respectively. For FY 2025-26 there will be no new zones or annexations.

Pursuant to the provisions of the Landscaping and Lighting Act of 1972, an Annual Engineer’s Report must be prepared and filed with the City in order to levy and collect assessments on any following fiscal year. On January 22, 2025, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work and directed the preparation and filing of this FY 2025-26 Engineer’s Report. Once the preliminary Engineer’s Report has been filed, the City Council can then adopt a Resolution of Intent to levy and collect annual assessments for FY 2025-26, preliminarily approve the filed Annual Engineer’s Report and set the time and date of the public protest hearing. The Engineer’s Report outlines the proposed budgets, assessments, improvements, and changes to the Assessment District. These budgets are updated with each subsequent Annual Engineer’s Report as required by the 1972 Act.

Since FY 2012-13, the employee time portion of personnel costs have been based on continued tracking of actual time spent for each zone and averaging it for each zone over a 3-year period.

Annual Reserve Funds
49 4
In FY 2011-12, the City established a policy goal of maintaining an Annual Reserve balance of 25% of operating expenses in each of the zones. Annual reserves allow the City to better manage existing and pending expenses. Annual reserves are generated in each zone from any unspent monies at the end of the fiscal year. “Excess” annual reserves, those projected to exceed 25% at the end of the fiscal year, may be used to reduce assessments.

Maximum Annual Assessment and Consumer Price Index Adjustments To take annual inflation into account, the original 1997 formation proceedings, and all subsequent annexations of new zones into this Assessment District included a Maximum Annual Assessment and an allowance for an annual increase to the maximum annual assessment in accordance with the annual Consumer Price Index (CPI). The annual CPI is based on the All Urban Consumers (San Francisco Area) CPI from the U. S. Department of Labor, Bureau of Labor Statistics. An annual CPI adjustment to the annual assessment is not mandatory. The CPI adjustment for 2024 was +2.4%.

If the Annual Engineer’s Report recommends any assessment increases up to the sum of the previous year’s maximum assessment plus the allowable annual CPI increase, notices are not required to be sent nor shall a vote be required. If, however, the Annual Engineer’s Report recommends any assessment that exceeds the sum of the previous year’s Maximum Annual Assessment plus the allowable annual CPI increase, noticing and/or voting shall be required in accordance with the provisions applicable to the Landscaping and Lighting Act of 1972 and California Constitution, Article XIII D (also referred to as Proposition 218).

Proposition 218 and Special Benefits
In 1996, California voters approved Proposition 218 which amended the California Constitution by adding Article XIII C and Article XIII D. Those Articles affect the ability of local government to levy and collect taxes, assessments, and property-related fees and charges. With respect to assessment districts, Article XIII D stipulates that a parcel’s assessment not exceed the reasonable cost of the proportional special benefit conferred upon that parcel. “Special benefit” is defined as “a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large”.

The effects of Proposition 218 with respect to Landscaping and Lighting Assessment Districts are that special benefits conferred upon assessed parcels through the improvements and services funded by the District must be identified, any general benefit conferred upon the public at large by those same improvements and services must also be identified, and the annual costs of said improvements and services must be apportioned between the two. The cost of services attributable to a general benefit may not be assessed.

In the case of the Cloverdale Landscaping and Lighting Assessment District, “improvements and services” primarily refers to landscaping in identified areas within each zone and the maintenance thereof, but also includes the operation and maintenance of a public neighborhood park (Vintage Meadows Park).
50 5
In general, the special benefits to each parcel provided by maintained landscaping within each zone include:
• Enhanced desirability of properties through association with the improvements, • Improved aesthetic appeal of the neighborhood, and
• Improved air quality from additional vegetation.

Each parcel within a zone receives a particular and distinct special benefit from the maintenance of the landscaping within that zone even though the landscaping may not be adjacent to each parcel. Although members of the public may walk or drive through a zone and appreciate the aesthetic appeal of the maintained landscaping, this does not necessarily confer a general benefit to the public at large and, in any case, is determined to be negligible relative to the special benefits conferred upon the parcels within a particular zone.

Part D of this report, Method of Apportionment of Assessment, includes further discussion of the special and general benefits conferred by the specific improvements and services within each zone.
51 6
FISCAL YEAR 2025-26
Proposed Changes
For FY 2025-26, the following changes are proposed for the Assessment District:
• Maximum Annual Assessments will be increased by the Consumer Price Index inflation rate of +2.40%.
• There will be no new zones or annexations into existing zones.

The total FY 2025-26 Assessment District budget has increased approximately 14.3% from FY 2024-25. Zones 1, 2, 3, 4, 5, and 6 are proposed to have budget increases of 27.7%, 33.9%,

2.6%, 2.0%, 4.4%, and 6.9%, respectively. Zone 7 is proposed to have budget decreases of 1.4%.

Assessments for Zone 7 are proposed to decrease from the FY 2024-25 amounts. Assessments for Zones 1, 2, 3, 4, 5, and 6 are proposed to increase from FY 2024-25, but do not exceed the maximum assessment allowed.

Zones 3, 4, 5, and 7 are projected to have end-of-year Annual Reserve balances at or above the targeted 25% of operating expenses. Consequently, excess reserves can be utilized in those zones to reduce assessments. The projected ending reserve balances for Zones 1, 2 and 6 are projected to be at 1%, 10% and 1%, respectively.

The total proposed Assessment District budget for FY 2025-26 is $332,244.67. The total budget for FY 2024-25 was $290,720.43. The funding sources are from proposed annual assessment revenue to be levied and collected during FY 2025-26, available Zone reserves, miscellaneous revenue allocations and General Fund contributions.

Table 1, below, summarizes the proposed FY 2025-26 assessments to levy and collect and the new Maximum Annual Assessments allowed to be assessed.
52 7
Table 1. FY 2025-26 Maximum Annual Assessments and
Proposed Assessment to Levy by Zone
Zone Name
Previous
Maximum
Annual
Assessment
CPI
Increase
Proposed
Maximum
Annual
Assessment
Proposed
Assessment
to Levy Per
ESD
Zone 1 Jefferson Springs, Phases 3 & 4 $258.56 $6.21 $264.77 $264.76 Zone 2 Vintage Meadows $515.73 $12.38 $528.11 $408.48
Zone 3 The Cottages, Phases 1 - 4 $883.09 $21.19 $904.28 $389.48 Zone 4 The Vineyards $456.25 $10.95 $467.20 $368.04
Zone 5 Ioli Ranch $176.49 $4.24 $180.73 $84.12
Zone 6 Brookside Terrace $771.02 $18.50 $789.52 $789.24 Zone 7 Sunrise Hills, Phases I & II $554.60 $13.30 $567.90 $20.80 The original landscaping and lighting improvements within all seven zones of the Assessment District are completed and have been accepted by the City. The proposed changes, budgets and assessments for FY 2025-26 are included in the description of each zone below. See Part D, ‘Method of Apportionment of Assessment’ of this report for a detailed description of the apportionment methodology for each zone.
53 8

ZONE DESCRIPTIONS
The following sections include a description of each zone with their associated budgets and assessments.

Zone 1 - Jefferson Springs, Phases 3 & 4
Zone 1 was formed with the initial formation of the Cloverdale Landscaping and Lighting Assessment in FY 1997-98 and consists of the Jefferson Springs Subdivision, Phases 3 and 4. No new annexations are proposed in Zone 1 for FY 2025-26. Zone 1 is built out and no significant land use changes have occurred during the previous year. For FY 2025-26, the total number of Equivalent Single-Family Dwelling (ESD) is expected to remain at 67.5 units.

Zone 1 includes the operation and maintenance of the landscaping and pathway adjacent to the creek, along with related overhead. See the Assessment Diagram (Map) in Part F of this report for the location of the landscape maintenance areas.

The total proposed Zone 1 budget for FY 2025-26 is $35,543.16. This is an increase of approximately 27.7% from the FY 2024-25 budget partly due to increased employee and utility costs. Sources of funding will be from FY 2025-26 assessment revenue, Zone 1 reserves, a miscellaneous revenue allocation, and a General Fund Contribution. A General Fund contribution of $8,079.83 will be required in order to keep the proposed annual assessment below the Maximum Annual Assessment. See Table 2 in Part B for estimated dollar amounts.

For FY 2025-26, the proposed annual assessment to levy and collect for Zone 1 is proposed to increase to $264.76 per Equivalent Single-Family Dwelling (ESD). The ending fiscal year reserves will be 1%, which is below the target minimum level of 25%.

In order to keep up with inflation, the Maximum Annual Assessment is proposed to be adjusted up by the 2024 CPI of +2.4%. (See Table 1). Per both California Constitution, Article XIII D requirements and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 1.

Zone 2 - Vintage Meadows
During the annual proceedings for FY 2000-01, a new Zone 2 was annexed into the Assessment District. At that time, Zone 2 consisted of only Vintage Meadows Subdivision, Phase 1.

Annexation was pursuant to Vintage Meadows Subdivision, Phase 1 conditions of approval.

During FY 2002-03 Vintage Meadows, Phases 2 and 3, were annexed into Zone 2 during the annual proceedings pursuant to their conditions of approval. No new annexations are proposed for FY 2025-26. Zone 2 is built out and no significant land use changes have occurred within the last fiscal year. For FY 2025-26, the total number of ESD units is expected to remain at 206.0. 54 9
Zone 2 includes the operation and maintenance of Vintage Meadows Park, the back-on landscaping along portions of Foothill Boulevard and S. Franklin Street within the subdivision, the traffic island within Healdsburg Avenue and the area at the intersection of Foothill Boulevard and Port Circle, south of Zinfandel Court, along with related overhead. All District maintained improvements were completed, accepted by the City and maintained during the 2005-06 fiscal year with the exception of the Vintage Meadows neighborhood park. The park improvements were completed and accepted by Council in the Fall of 2007. Restrooms were added to the park in 2011.

The total proposed Zone 2 budget for FY 2025-26 is $117,028.01. This is an increase of approximately 33.9% from FY 2024-25.

Prior to FY 2021-22, the costs of the operation and maintenance of the park restrooms were paid by the City through the General Fund. Those costs have since been included in the Zone 2 budget and the Zone 2 budget in Part B of this report reflects a General Fund contribution in excess of the total cost of the operation and maintenance of the park restrooms.

Proposed funding will be from FY 2025-26 assessment revenue, Zone 2 reserves, a miscellaneous revenue allocation, and a General Fund contribution. See Table 2 in Part B for estimated dollar amounts.

For FY 2025-26, the proposed annual assessment to levy and collect for Zone 2 is proposed to increase to $408.48 per ESD. The ending fiscal year reserves will be 10%, which is below the target minimum level of 25%.

In order to keep up with inflation, the Maximum Annual Assessment for Zone 2 is proposed to be adjusted up by the 2024 CPI of +2.4% (See Table 1). Per both California Constitution, Article XIII D requirements and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 2.

Zone 3 – The Cottages, Phases 1, 2, 3 & 4
During the annual proceedings of FY 2001-02, a new Zone 3, consisting of Phases 1, 2 and 3 of The Cottages development in the southern part of the City, was annexed into the Assessment District. In FY 2004-05, Phase 4 of The Cottages subdivision was annexed into Zone 3. No new annexations are proposed for FY 2025-26. Zone 3 is built out and no significant land use changes have occurred during the past fiscal year. For FY 2025-26, the total number of ESD units is expected to remain at 189.0.

Zone 3 includes maintenance of the linear park along Muscat Creek, “back-on” landscape maintenance along a portion of Foothill Boulevard within Zone 3, maintenance of the preserved wetlands area at the corner of Ranch House Drive and Elbridge Drive, weed abatement of the area just west of Ranch House Drive and Elbridge Avenue and other improvements within Zone 55 10
3 along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 3 budget for FY 2025-26 is $124,274.43. This is an increase of approximately 2.6% from the FY 2024-25 budget. Proposed funding will be from FY 2025-26 assessment revenue, available Zone 3 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.

The assessment for FY 2025-26 is proposed to increase to $389.48 per ESD. This is less than the Maximum Allowable Assessment for Zone 3. The ending reserve is projected to be 25% of the annual operating budget, meeting the target minimum 25% level.

Zone 4 – The Vineyards
During the annual proceedings for FY 2004-05, Zone 4, The Vineyards was annexed into the Assessment District. For FY 2025-26, no annexations or changes are proposed. Zone 4 is built out and during the previous year, no significant land use changes have occurred For FY 2025-26, the total number of ESD units is expected to remain at 29.0.

Zone 4 includes maintenance of the “back-on” landscaping along Foothill Boulevard and Mount Diablo Way, maintenance of a detention basin area and other improvements within Zone 4 along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 4 budget for FY 2025-26 is $18,271.97. This is an increase of about 2.0% from the FY 2024-25 budget. The proposed funding will be from FY 2025-26 assessment revenue, available Zone 4 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.

For FY 2025-26, the proposed annual assessment to levy and collect for Zone 4 is proposed to increase to $368.04 per ESD. This is below the Maximum Allowable Assessment for Zone 4. The ending reserve is projected to be 25% of the annual operating budget, meeting the target minimum 25% level.

In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2024 CPI of +2.4%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed at this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 4. 56 11
Zone 5 – Ioli Ranch
During the annual proceedings for FY 2004-05, Zone 5, Ioli Ranch, was annexed into the Assessment District. For FY 2025-26, no annexations or changes are proposed. Zone 5 is built out and no significant land use changes have occurred in the past year. For FY 2025-26, the total number of ESD units is expected to remain at 37.0.

Zone 5 includes maintenance of the “back on” landscaping improvements along Cloverdale Boulevard within Zone 5 along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 5 budget for FY 2025-26 is $5,600.50. This is an increase of about 4.4% from the FY 2024-25 budget. The proposed funding will be from FY 2025-26 assessment revenue and miscellaneous revenue allocations. See Table 2 in Part B for estimated dollar amounts.

For FY 2025-26, the proposed annual assessment to levy and collect for Zone 5 is proposed to increase to $84.12 per ESD. This is below the FY 2025-26 Maximum Allowable Assessment for Zone 5. The ending reserve is projected to be 25% of the annual operating budget, meeting the target minimum 25% level.

In order to keep up with inflation, the Maximum Annual Assessment per ESD is proposed to be adjusted up by the 2024 CPI of +2.4%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed at this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 5.

Zone 6 – Brookside Terrace
Brookside Terrace, was annexed into the Assessment District during the annual proceedings for FY 2004-05 as Zone 6. For FY 2025-26, no annexations or changes are proposed. Zone 6 is built out and during the previous year, no significant land use changes have occurred. For FY 2025- 26, the total number of ESD units is expected to remain at 14.0.

Zone 6 includes the “back-on” landscape maintenance along a portion of Cloverdale Boulevard and West Brookside Drive and the small park on West Brookside Drive along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 6 budget for FY 2025-26 is $11,830.80. This is an increase of approximately 6.9% from the FY 2024-25 budget. The proposed funding will be from FY 2025-26 assessment revenue, annual reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.
57 12
For FY 2025-26 the proposed annual assessment to levy and collect for Zone 6 is proposed to increase to $789.24 per ESD. This is below the Maximum Annual Assessment for Zone 6. Ending fiscal year reserves are anticipated to be at 1%, below the target minimum 25% level.

In order to keep up with inflation, the Maximum Annual Assessment per ESD is proposed to be adjusted up by the 2024 CPI of +2.4%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 6.

Zone 7 – Sunrise Hills Phase I and II
During the annual proceedings for FY 2005-06, Zone 7, Sunrise Hills Phase 1, was annexed into the Assessment District. In FY 2006-07, Sunrise Hills Phase 2 was annexed into existing Zone 7.

Landscaping and lighting improvements were accepted by the City in 2008. No new annexations are proposed for this zone for FY 2025-26. Zone 7 is built out. During the previous year, minor land use changes have increased the total number of ESD units by 2.5 to 63.5 ESDs.

Zone 7 includes “back-on” landscape maintenance along a portion of Foothill Boulevard, maintenance of the open space and drainage easement (wetland) area and street lighting costs installed with Phase 1, hydraulic and drainage easement maintenance, public trail maintenance and additional streetlights installed with Phase 2 along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 7 budget for FY 2025-26 is $19,695.80. This is a decrease of about 1.4% from the FY 2024-25 budget. The proposed funding will be from FY 2025-26 assessment revenue, available Zone 7 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.

For FY 2025-26, the proposed annual assessment to levy and collect for Zone 7 is proposed to decrease to $20.80 per ESD. This is below the maximum allowable assessment for Zone 7. The ending reserves are anticipated to be 25%, meeting the target minimum level.

PART A Plans & Specifications- This portion of the Engineer’s Report describes any plans and specifications that may be needed for the installation of the improvements.

If plans and specifications exist, they are filed with the City Clerk. Although separately bound, the plans and specifications are part of this Engineer’s Report and are included in it by reference.

PART B Budget Cost Estimates – This portion of the Engineer’s Report lists the total filed and approved budgets for Zones 1 through 7, an overall Budget Summary for the seven Zones, a detailed budget for each zone, and a Summary of Fund Balances.

PART C Assessment Roll – This part consists of a listing of FY 2025-26 assessments on each benefited parcel of land within the Assessment District. The FY 2025-26 assessment amount is the estimated cost each parcel will contribute towards the operation and maintenance of the improvements within each respective Zone of the Assessment District.

PART D Method of Apportionment of Assessment – This part consists of a statement of the method used by Engineer of Work to determine the amount proposed to be assessed against each parcel within the Assessment District.

PART E Property Owner’s List – This portion includes the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized assessment roll for taxes. The Assessor Parcel Number (A.P.N.) for each parcel keys the list to the Assessment Roll shown in Part C.

PART F Assessment Diagrams – This part consists of Assessment Diagrams (maps) showing all of the parcels of real property within the boundaries of the seven zones of the Assessment District. The Assessor Parcel Number (A.P.N.) for each parcel keys the property to the Assessment Roll shown in Part C. The A.P.N.’s are shown in the Assessor’s Maps available at the County of Sonoma Assessor’s Office. 59 14
PART A

PLANS AND SPECIFICATIONS
The Assessment District will operate and maintain the landscape and related improvements in Zones 1, 2, 3, 4, 5, 6 and 7 asthey have all been completed and accepted by the City of Cloverdale.

Maintenance in each of these seven Zones may include repair, removal or replacement of any hardscape improvement, damaged irrigation facilities or diseased landscaping, weed and brush clearing, street lighting and other allowable maintenance items per Section 22531 of the Streets and Highways Code for the life of the Assessment District. 60 15
PART B

BUDGET COST ESTIMATE
The attached sheets include the budgets for FY 2025-26 for all those costs associated with the operation and maintenance in each of the seven zones within the Assessment District. The budgets have been separated by zone for clarity. The total budget summary for FY 2025-26 for the Cloverdale Landscaping and Lighting Assessment District is as follows:

As Filed
With City
As Preliminarily
Approved
As Finally Approved
at Public Hearing
Zone 1 $35,543.16 $35,543.16 $
Zone 2 $117,028.01 $117,028.01 $
Zone 3 $124,274.43 $124,274.43 $
Zone 4 $18,271.97 $18,271.97 $
Zone 5 $5,600.50 $5,600.50 $
Zone 6 $11,830.80 $11,830.80 $
Zone 7 $19,695.80 $19,695.80 $
Total $332,244.67 $332,244.67 $
Table 2. Budget Summary
Budget
Projected
Assessment
Revenue
Reserves Used
(Including
Misc. Revenue
Allocation)
General
Fund
Contribution
Proposed FY
Assessment
Per ESD
Number
of ESD's
Zone 1 $35,543.16 $17,871.30 $9,592.03 $8,079.83 $264.76 67.5 Zone 2 $117,028.01 $84,146.88 $26,046.40 $6,834.73 $408.48 206.0 Zone 3 $124,274.43 $73,611.72 $50,662.71 $0.00 $389.48 189.0 Zone 4 $18,271.97 $10,673.16 $7,598.81 $0.00 $368.04 29.0 Zone 5 $5,600.50 $3,112.44 $2,488.06 $0.00 $84.12 37.0
Zone 6 $11,830.80 $11,049.36 $781.44 $0.00 $789.24 14.0 Zone 7 $19,695.80 $1,320.80 $18,375.00 $0.00 $20.80 63.5 Total $332,244.67 $201,785.66 $115,544.45 $14,914.56
61 2024-25 Budget 2025-26 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $18,141.00 $25,802.00 Overhead/Administration Costs $338.00 $338.00
Subtotal Labor and Administration $18,479.00 $26,140.00 Services
Assessment Engineering Services $1,682.10 $1,931.60
Miscellaneous Contract Services $1,859.00 $1,300.00
Computer Maintenance $425.00 $425.00
Vehicle Repair $350.00 $350.00
General Repair & Maintenance $300.00 $300.00
Training/Travel $75.00 $75.00
Operating Supplies $1,000.00 $800.00
Subtotal Services $5,691.10 $5,181.60
Supplies
Small Tools & Equipment $100.00 $100.00
Fuel $800.00 $800.00
Utilities-Gas & Electric $0.00 $0.00
Utilities-Water $1,455.00 $1,629.60
Subtotal Supplies $2,355.00 $2,529.60
Subtotal Expenses $26,525.10 $33,851.20
Contingency $1,303.70 $1,691.96
TOTAL EXPENSES $27,828.80 $35,543.16
Contribution from General Fund $0.00 $8,079.83
Contribution from Annual Reserves $7,357.00 $5,032.03
Contribution from Miscellaneous Revenue Allocation $3,019.00 $4,560.00 TOTAL COSTS $17,452.80 $17,871.30
TOTAL ASSESSMENT REVENUE $17,452.80 $17,871.30
Estimated Number of ESD Units in Zone 1 67.5 67.5
Proposed Assessment per ESD for Zone 1 $258.56 $264.76
2024-25 Zone 1 Maximum Annual Assessment per ESD $258.56 2024 Cost of Living Increase (CPI) 2.40%
2025-26 Zone 1 Maximum Annual Assessment per ESD $264.77

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2025-26 Budget
Zone 1 - Jefferson Springs
Creek Landscaping
F:\Projects\Cloverdale\LLAD\2025cllad 03-5375\2025-Cloverdale-LLAD.xlsx 16 4/8/2025
62 2024-25 Budget 2025-26 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $43,552.00 $45,639.00 Overhead/Administration Costs $878.00 $878.00
Subtotal Labor and Administration $44,430.00 $46,517.00 Services
Assessment Engineering Services $5,291.10 $6,373.20
Miscellaneous Contract Services $15,800.00 $15,800.00
Computer Maintenance $425.00 $425.00
Vehicle Repair $375.00 $375.00
General Repair & Maintenance $1,930.00 $1,930.00
Training/Travel $225.00 $225.00
Operating Supplies $5,020.00 $4,500.00
Subtotal Services $29,066.10 $29,628.20
Supplies
Small Tools & Equipment $280.00 $280.00
Fuel $900.00 $900.00
Utilities-Gas & Electric $525.00 $525.00
Utilities-Water $8,050.00 $33,600.00
Subtotal Supplies $9,755.00 $35,305.00
Subtotal Expenses $83,251.10 $111,450.20
Contingency $4,163.93 $5,577.81
TOTAL EXPENSES $87,415.03 $117,028.01
Contribution from General Fund $7,516.91 $6,834.73
Contribution from Annual Reserves $22,045.00 $18,839.40 Contribution from Miscellaneous Revenue Allocation $5,937.00 $7,207.00 TOTAL COSTS $51,916.12 $84,146.88
TOTAL ASSESSMENT REVENUE $51,916.12 $84,146.88
Estimated Number of ESD Units in Zone 2 206.0 206.0
Proposed Assessment per ESD for Zone 2 $252.02 $408.48
2024-25 Zone 2 Maximum Annual Assessment per ESD $515.73 2024 Cost of Living Increase (CPI) 2.40%
2025-26 Zone 2 Maximum Annual Assessment per ESD $528.11 Street Landscaping and Park

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2025-26 Budget
Zone 2 - Vintage Meadows
F:\Projects\Cloverdale\LLAD\2025cllad 03-5375\2025-Cloverdale-LLAD.xlsx 17 4/8/2025
63 2024-25 Budget 2025-26 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $58,048.00 $59,791.00 Overhead/Administration Costs $1,217.00 $1,217.00
Subtotal Labor and Administration $59,265.00 $61,008.00 Services
Assessment Engineering Services $7,333.00 $6,751.60
Miscellaneous Contract Services $24,729.00 $24,729.00
Computer Maintenance $425.00 $425.00
Vehicle Repair $525.00 $525.00
General Repair & Maintenance $1,600.00 $1,600.00
Training/Travel $337.00 $337.00
Operating Supplies $4,020.00 $4,020.00
Subtotal Services $38,969.00 $38,387.60
Supplies
Small Tools & Equipment $370.00 $370.00
Fuel $1,250.00 $1,250.00
Utilities-Gas & Electric $405.00 $405.00
Utilities-Water $15,120.00 $16,934.40
Subtotal Supplies $17,145.00 $18,959.40
Subtotal Expenses $115,379.00 $118,355.00
Contingency $5,767.78 $5,919.43
TOTAL EXPENSES $121,146.78 $124,274.43
Contribution from Annual Reserves $29,637.00 $41,188.71 Contribution from Miscellaneous Revenue Allocation $9,102.00 $9,474.00 TOTAL COSTS $82,407.78 $73,611.72
TOTAL ASSESSMENT REVENUE $82,407.78 $73,611.72
Estimated Number of ESD Units in Zone 3 189.0 189.0
Proposed Assessment per ESD for Zone 3 $436.02 $389.48
2024-25 Zone 3 Maximum Annual Assessment per ESD $883.09 2024 Cost of Living Increase (CPI) 2.40%
2025-26 Zone 3 Maximum Annual Assessment per ESD $904.28 Landscaping & Maintenance

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2025-26 Budget
Zone 3 - The Cottages
F:\Projects\Cloverdale\LLAD\2025cllad 03-5375\2025-Cloverdale-LLAD.xlsx 18 4/8/2025
64 2024-25 Budget 2025-26 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $9,640.00 $9,925.00 Overhead/Administration Costs $187.00 $187.00
Subtotal Labor and Administration $9,827.00 $10,112.00
Services
Assessment Engineering Services $1,127.80 $1,031.90
Miscellaneous Contract Services $1,100.00 $800.00
Computer Maintenance $425.00 $425.00
Vehicle Repair $200.00 $200.00
General Repair & Maintenance $260.00 $260.00
Training/Travel $60.00 $60.00
Operating Supplies $500.00 $500.00
Subtotal Services $3,672.80 $3,276.90
Supplies
Small Tools & Equipment $50.00 $50.00
Fuel $200.00 $200.00
Utilities-Gas & Electric $185.00 $185.00
Utilities-Water $3,810.00 $4,267.00
Subtotal Supplies $4,245.00 $4,702.00
Subtotal Expenses $17,744.80 $18,090.90
Contingency $177.32 $181.07
TOTAL EXPENSES $17,922.12 $18,271.97
Contribution from Annual Reserves $3,165.00 $6,339.81
Contribution from Miscellaneous Revenue Allocation $1,554.00 $1,259.00 TOTAL COSTS $13,203.12 $10,673.16
TOTAL ASSESSMENT REVENUE $13,203.12 $10,673.16
Estimated Number of ESD Units in Zone 4 29.0 29.0
Proposed Assessment per ESD for Zone 4 $455.28 $368.04
2024-25 Zone 4 Maximum Annual Assessment per ESD $456.25 2024 Cost of Living Increase (CPI) 2.40%
2025-26 Zone 4 Maximum Annual Assessment per ESD $467.20

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2025-26 Budget
Zone 4 - The Vineyards
Landscaping & Maintenance
F:\Projects\Cloverdale\LLAD\2025cllad 03-5375\2025-Cloverdale-LLAD.xlsx 19 4/8/2025
65 2024-25 Budget 2025-26 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $2,414.00 $2,532.00 Overhead/Administration Costs $56.00 $56.00
Subtotal Labor and Administration $2,470.00 $2,588.00
Services
Assessment Engineering Services $337.70 $316.30
Miscellaneous Contract Services $0.00 $0.00
Computer Maintenance $425.00 $425.00
Vehicle Repair $300.00 $300.00
General Repair & Maintenance $100.00 $100.00
Training/Travel $20.00 $20.00
Operating Supplies $181.00 $181.00
Subtotal Services $1,363.70 $1,342.30
Supplies
Small Tools & Equipment $20.00 $20.00
Fuel $200.00 $200.00
Utilities-Gas & Electric $140.00 $140.00
Utilities-Water $1,120.00 $1,254.00
Subtotal Supplies $1,480.00 $1,614.00
Subtotal Expenses $5,313.70 $5,544.30
Contingency $53.20 $56.20
TOTAL EXPENSES $5,366.90 $5,600.50
Contribution from Annual Reserves $1,438.00 $2,063.06
Contribution from Miscellaneous Revenue Allocation $388.00 $425.00 TOTAL COSTS $3,540.90 $3,112.44
TOTAL ASSESSMENT REVENUE $3,540.90 $3,112.44
Estimated Number of ESD Units in Zone 5 37.0 37.0
Proposed Assessment per ESD for Zone 5 $95.70 $84.12
2024-25 Zone 5 Maximum Annual Assessment per ESD $176.49 2024 Cost of Living Increase (CPI) 2.40%
2025-26 Zone 5 Maximum Annual Assessment per ESD $180.73

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2025-26 Budget

CITY OF CLOVERDALE
Zone 5 - Ioli Ranch
Landscaping & Maintenance
F:\Projects\Cloverdale\LLAD\2025cllad 03-5375\2025-Cloverdale-LLAD.xlsx 20 4/8/2025
66 2024-25 Budget 2025-26 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $4,369.00 $4,670.00 Overhead/Administration Costs $116.00 $116.00
Subtotal Labor and Administration $4,485.00 $4,786.00
Services
Assessment Engineering Services $696.30 $668.50
Miscellaneous Contract Services $0.00 $0.00
Computer Maintenance $425.00 $425.00
Vehicle Repair $175.00 $175.00
General Repair & Maintenance $195.00 $195.00
Training/Travel $50.00 $50.00
Operating Supplies $365.00 $365.00
Subtotal Services $1,906.30 $1,878.50
Supplies
Small Tools & Equipment $40.00 $40.00
Fuel $340.00 $340.00
Utilities-Gas & Electric $150.00 $150.00
Utilities-Water $4,035.00 $4,519.20
Subtotal Supplies $4,565.00 $5,049.20
Subtotal Expenses $10,956.30 $11,713.70
Contingency $110.06 $117.10
TOTAL EXPENSES $11,066.36 $11,830.80
Contribution from General Fund $0.00 $0.00
Contribution from Annual Reserves $0.00 $365.44
Contribution from Miscellaneous Revenue Allocation $577.00 $416.00 TOTAL COSTS $10,489.36 $11,049.36
TOTAL ASSESSMENT REVENUE $10,489.36 $11,049.36
Estimated Number of ESD Units in Zone 6 14.0 14.0
Proposed Assessment per ESD for Zone 6 $749.24 $789.24
2024-25 Zone 6 Maximum Annual Assessment per ESD $771.02 2024 Cost of Living Increase (CPI) 2.40%
2025-26 Zone 6 Maximum Annual Assessment per ESD $789.52 Fiscal Year 2025-26 Budget
Zone 6 - Brookside Terrace
Landscaping & Maintenance

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
F:\Projects\Cloverdale\LLAD\2025cllad 03-5375\2025-Cloverdale-LLAD.xlsx 21 4/8/2025
67 2024-25 Budget 2025-26 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $10,222.00 $10,685.00 Overhead/Administration Costs $209.00 $209.00
Subtotal Labor and Administration $10,431.00 $10,894.00 Services
Assessment Engineering Services $1,257.00 $1,112.00
Miscellaneous Contract Services $2,000.00 $1,000.00
Computer Maintenance $425.00 $425.00
Vehicle Repair $250.00 $250.00
General Repair & Maintenance $400.00 $400.00
Training/Travel $100.00 $100.00
Operating Supplies $800.00 $800.00
Subtotal Services $5,232.00 $4,087.00
Supplies
Small Tools & Equipment $180.00 $180.00
Fuel $425.00 $425.00
Utilities-Gas & Electric $150.00 $150.00
Utilities-Water $3,360.00 $3,763.20
Subtotal Supplies $4,115.00 $4,518.20
Subtotal Expenses $19,778.00 $19,499.20
Contingency $196.44 $196.60
TOTAL EXPENSES $19,974.44 $19,695.80
Contribution from Annual Reserves $14,380.00 $16,601.00 Contribution from Miscellaneous Revenue Allocation $1,566.00 $1,774.00 TOTAL COSTS $4,028.44 $1,320.80
TOTAL ASSESSMENT REVENUE $4,028.44 $1,320.80
Estimated Number of ESD Units in Zone 7 63.5 63.5
Proposed Assessment per ESD for Zone 7 $63.44 $20.80
2024-25 Zone 7 Maximum Annual Assessment per ESD $554.60 2024 Cost of Living Increase (CPI) 2.40%
2025-26 Zone 7 Maximum Annual Assessment per ESD $567.90 Landscaping & Maintenance

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2025-26 Budget
Zone 7 - Sunrise Hills
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68 FY 2025-26
Zone 1 - Jefferson Springs
Estimated Starting Reserve Fund Balance July 1 $13,592.36 Estimated Assessment Revenue $17,871.30
Estimated Miscellaneous Revenue Allocation $4,560.00
Estimated Expenses $35,543.16
Estimated Ending Reserve Fund Balance June 30 $480.50
As a percent of Annual Operating Expenses 1%
Zone 2 - Vintage Meadows
Estimated Starting Reserve Fund Balance July 1 $30,538.48 Estimated Revenue $84,146.88
General Fund Contribution $6,834.73
Estimated Miscellaneous Revenue Allocation $7,207.00
Estimated Expenses $117,028.01
Estimated Ending Reserve Fund Balance June 30 $11,699.08 As a percent of Annual Operating Expenses 10%
Zone 3 - The Cottages
Estimated Starting Reserve Fund Balance July 1 $72,253.83 Estimated Revenue $73,611.72
Estimated Miscellaneous Revenue Allocation $9,474.00
Estimated Expenses $124,274.43
Estimated Ending Reserve Fund Balance June 30 $31,065.12 As a percent of Annual Operating Expenses 25%
Zone 4 - The Vineyards
Estimated Starting Reserve Fund Balance July 1 $10,907.42 Estimated Revenue $10,673.16
Estimated Miscellaneous Revenue Allocation $1,259.00
Estimated Expenses $18,271.97
Estimated Ending Reserve Fund Balance June 30 $4,567.61 As a percent of Annual Operating Expenses 25%
Zone 5 - Ioli Ranch
Estimated Starting Reserve Fund Balance July 1 $3,462.60

CITY OF CLOVERDALE
Landscaping and Lighting Assessment District
Fiscal Year 2025-26 Budget
Summary of Fund Balances
F:\Projects\Cloverdale\LLAD\2025cllad 03-5375\2025-Cloverdale-LLAD.xlsx 23 4/8/2025 69 FY 2025-26

CITY OF CLOVERDALE
Landscaping and Lighting Assessment District
Fiscal Year 2025-26 Budget
Summary of Fund Balances
Estimated Revenue $3,112.44
Estimated Miscellaneous Revenue Allocation $425.00
Estimated General Fund Contribution $0.00
Estimated Annual Expenses $5,600.50
Estimated Ending Reserve Fund Balance June 30 $1,399.54 As a percent of Annual Operating Expenses 25%
Zone 6 - Brookside Terrace
Estimated Starting Reserve Fund Balance July 1 $498.44
Estimated Revenue $11,049.36
Estimated Miscellaneous Revenue Allocation $416.00
Estimated General Fund Contribution $0.00
Estimated Expenses $11,830.80
Estimated Ending Reserve Fund Balance June 30 $133.00
As a percent of Annual Operating Expenses 1%
Zone 7 - Sunrise Hills
Estimated Starting Reserve Fund Balance July 1 $21,524.05 Estimated Revenue $1,320.80
Estimated Miscellaneous Revenue Allocation $1,774.00
Estimated Expenses $19,695.80
Estimated Ending Reserve Fund Balance June 30 $4,923.05 As a percent of Annual Operating Expenses 25%
Note: Miscellaneous Revenue Allocation includes interest income plus ad valorem allocations.

F:\Projects\Cloverdale\LLAD\2025cllad 03-5375\2025-Cloverdale-LLAD.xlsx 24 4/8/2025 70 25
PART C
FY 2025-26 ASSESSMENT ROLL
The total proposed assessment revenues for FY 2025-26 for the Cloverdale Landscaping and Lighting Assessment District is $201,785.66 from the following sources:

Revenue Source
$17,871.30 From Zone 1
$84,146.88 From Zone 2
$73,611.72 From Zone 3
$10,673.16 From Zone 4
$3,112.44 From Zone 5
$11,049.36 From Zone 6
$1,320.80 From Zone 7
The individual annual assessment for each parcel within each of the seven zones of the Assessment District is listed in the following pages. The lines and dimensions of each parcel are shown on the Assessor’s Maps for the City of Cloverdale available at the County of Sonoma Assessor’s Office.
71 43
PART D

METHOD OF APPORTIONMENT OF ASSESSMENT
Special and General Benefits
Each parcel within each of the zones of the Assessment District receives a distinct special benefit from improvements and maintenance thereof as discussed below. Additionally, general benefits conferred to the community at large from improvements and maintenance thereof within each zone, if any, are identified.

Zone 1 - Zone 1 includes the maintenance of the landscaping and the pathway adjacent to the creek running through Jefferson Springs Subdivision, Phases 3 & 4. The parcels within this zone receive a direct special benefit from the pathway and creek. The special benefits to each parcel in Zone 1 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 1 maintained landscaping is determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 1 provided by the pathway include the readily accessible opportunity for recreation and dog walking. Based upon City staff observations and discussions with residents, this pathway appears to be used predominantly by neighborhood residents and it is therefore assumed to confer no general benefits to the community at large.

Zone 2 - Zone 2 funds the annual costs associated with the operation and maintenance of Vintage Meadows Park, the back-on landscaping along portions of Foothill Boulevard and S. Franklin Street within the subdivision, the traffic island within Healdsburg Avenue and the area at the intersection of Foothill Boulevard and Port Circle, south of Zinfandel Court. The special benefits to each parcel in Zone 2 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 2 maintained landscaping, excluding Vintage Meadows Park, is determined to confer no general benefits to the community at large.

Vintage Meadows Park General Benefit Analysis (within Zone 2) Vintage Meadows Park was built as a Neighborhood Park within the Vintage Meadows residential development and was intended to serve the residents of that neighborhood. Consequently, it has been the assumption since the park was completed in 2007 that it is used predominantly by the residents of that neighborhood (Zone 2). However, as an open public park, it is reasonable to assume that it is used, at least occasionally, by members of the community that reside outside of Zone 2. That usage would represent a general benefit to the community at large.

An analysis was conducted in 2018 to apportion the use of the park between residents of Zone 2 and the community at large. Based upon staff observations and a review of historical aerial photographs of the park, there are rarely any vehicles parked adjacent to the park. It is therefore assumed that the park is accessed mainly by pedestrians. This analysis looked at the total number 72 44
of residences within a reasonable walking distance of the park. An individual’s willingness to walk a certain distance depends of upon a variety of factors including purpose, age, health, safety and climate. For this analysis walking distance was assumed to be ¼ mile. The total number of residences within walking distance, excluding those that are closer to City Park, was determined to be 267. Of that total, 206 are within the Vintage Meadows development (Zone 2). Therefore, the percentage of residences within walking distance but not within Zone 2 is calculated to be 23%. Although household populations are not uniform in their composition and likelihood of using the park, this figure is believed to represent a reasonable estimate of the General Benefit that Vintage Meadows Park confers on the community outside of Zone 2. The special benefits to each parcel in Zone 2 provided by Vintage Meadows Park include the readily accessible opportunity for recreation and enhanced desirability of properties through association with and proximity to the park.

The total estimated cost of maintaining Vintage Meadows Park, including the restrooms for FY 2025-26 is budgeted to be $29,716.22. The total funding contribution from the City’s General Fund will be $6,834.73. This represents 23% of the total budgeted park maintenance cost. This percentage of the total park operation and maintenance cost paid for by the City’s General Fund is equal to the estimated percentage of general benefit that the park confers to the community at large.

Zone 3 - The related Assessment District improvements in Zone 3 include the linear park along Muscat Creek, “back-on” landscape maintenance along a portion of Foothill Boulevard within Zone 3, maintenance of the preserved wetlands area at the corner of Ranch House Drive and Elbridge Drive, weed abatement of the area just west of Ranch House Drive and Elbridge Avenue and other improvements within Zone 3. The special benefits to each parcel in Zone 3 provided by the landscaping and the maintenance thereof, the preserved wetlands and the weed abatement include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The weed abatement also provides the special benefit of reduced fire risk.

The Zone 3 maintained landscaping, preserved wetlands and weed abatement are determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 3 provided by the linear park include the readily accessible opportunity for recreation and dog walking. Based upon City staff observations and discussions with residents, this linear park appears to be used primarily by neighborhood residents and is therefore assumed to confer no general benefits to the community at large.

Zone 4 - The related improvements in Zone 4 include “back-on” landscaping along Foothill Boulevard and Mount Diablo Way and maintenance of a stormwater detention basin area within Zone 4. The special benefits to each parcel in Zone 4 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 4 maintained landscaping is determined to confer no general benefits to the community at large. An additional special benefit of enhanced flood protection is provided to each parcel in Zone 4 by the detention basin. The Zone 4 maintained detention basin is determined to confer no general benefits to the community at large. 73 45
Zone 5 - The related improvements in Zone 5 include “back on” landscaping along Cloverdale Boulevard. The special benefits to each parcel in Zone 5 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 5 maintained landscaping is determined to confer no general benefits to the community at large.

Zone 6 - The related improvements in Zone 6 include the “back-on” landscape maintenance along a portion of Cloverdale Boulevard and West Brookside Drive and a small park on West Brookside Drive. The special benefits to each parcel in Zone 6 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 6 maintained landscaping is determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 6 provided by the small park include the readily accessible opportunity for recreation. This park does not have any signage indicating that it is a public park and it could easily be assumed to be a private amenity.

Based upon this fact and City staff observations, this park is assumed be used exclusively by neighborhood residents and is therefore determined to confer no general benefits to the community at large.

Zone 7 - The improvements in Zone 7 include “back-on” landscape maintenance along a portion of Foothill Boulevard, maintenance of the open space and drainage easement (wetland) area and street lighting costs. The special benefits to each parcel in Zone 7 provided by the landscaping and the maintenance thereof and the wetlands include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 7 maintained landscaping and wetlands are determined to confer no general benefits to the community at large. In addition, the open space includes a paved path that provides the special benefits to each parcel in Zone 7 of readily accessible opportunities for recreation and dog walking. Based upon City staff observations and discussions with residents, this path appears to be used primarily by neighborhood residents and is therefore determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 7 provided by the operation and maintenance the streetlighting is enhanced pedestrian and vehicle safety. The Zone 7 operated and maintained streetlights are determined to confer no general benefits to the community at large.

Method of Apportionment
The following is a brief description of the manner the annual assessment has been apportioned to each parcel in Zones 1 – 7 within the Assessment District. Only the proportionate special benefit costs of operation and maintenance of improvements within each Zone are apportioned to the assessments.

The method of apportionment (spread) equates all parcels in Zones 1 – 7 within the boundaries of the Assessment District to an Equivalent Single-Family Dwelling (ESD) unit use, or portion 74 46
thereof. As shown in Table 3, basic use units reflect the relative benefit accruing to parcels of land within the Cloverdale Landscaping and Lighting Assessment District.

Table 3. Use Units by Parcel Type
Parcel Type Use Units
Vacant parcel in undeveloped area 1/10 unit
Vacant parcel in developed area 1/2 unit
Single dwelling parcel 1 unit
Multiple dwelling unit parcel 1 unit per dwelling
Commercial or Industrial parcel 1 unit per business
Commercial or Industrial parcel with dwelling
unit
1 unit per business + 1 unit per dwelling unit
Once the total number of ESD units is determined for each of the Zones, the total number of ESD units within each Zone shall be divided into each respective Zone’s operation and maintenance expenses for the upcoming fiscal year (see Part B). This will result in the proposed annual assessment per ESD for the upcoming fiscal year. The annual assessment per ESD shall be multiplied by the total use units established for each parcel, or portion thereof, to determine the proposed total annual assessment for each parcel within each zone. Annual assessments are apportioned in this manner due to the relative benefit of the improvements to each of the parcels within each separate Zone. Since the improvements are easily accessible to all the parcels within each Zone, the level of benefit is equally spread to each parcel.

Although Section 22663 of the Streets and Highways Code typically requires that public property not be assessed, Article XIII D, Section 4(a) of the California Constitution now requires that public agencies shall not be exempt from assessment. However, the creek area, wetlands and public rights-of-way and easements within various Zones preclude construction of structures for other uses that conflict with the allowable zoning of these areas. Therefore, these publicly owned areas without a dwelling used exclusively for greenbelt, or open space, or upon the common area of any planned unit development receive no special benefit and do not receive an annual assessment.
75 47
PART E
FY 2025-26 PROPERTY OWNERS LIST
The names and addresses of each of the property owners as shown on the County of Sonoma Assessor's Tax Assessment Roll have been keyed to the special assessment number (Assessor Parcel Number) as shown in Part C – Assessment Roll of this Engineer’s Report. 76 48
PART F
FY 2025-26 ASSESSMENT DIAGRAMS
Attached are the Assessment Diagrams (Maps) for the seven Zones within the Assessment District. The first Assessment Diagram is an overview map showing the locations of all seven Zones of the Assessment District. Please note the lines and dimensions of each parcel, as well as the distinctive Assessor’s Parcel Number, are shown on the Assessor's Maps for the City of Cloverdale available at the County of Sonoma Assessor's Office. The attached pages also provide the reference to the appropriate Assessor Books at the County of Sonoma Assessor’s Office for the respective subdivisions in each of the seven Zones. 77 49
Zone 1 – Jefferson Springs:

All the land lying within the Jefferson Springs Phase 3 Subdivision filed in the recorder’s office of the County of Sonoma in book 565 of Maps, Pages 36-41.

All the land lying within the Jefferson Springs Phase 4 Subdivision filed in the recorder’s office of the County of Sonoma in book 583 of Maps, Pages 42-48.

Zone 2 – Vintage Meadows:

All the land lying within the Vintage Meadows Subdivision, filed in the recorder’s office of the County of Sonoma in book 599 of Maps, Pages 11-17.

All the land lying within the Vintage Meadows II Subdivision, filed in the recorder’s office of the County of Sonoma in book 656 of Maps, Pages 48-54.

All the land lying within the Vintage Meadows III Subdivision, filed in the recorder’s office of the County of Sonoma in book 636 of Maps, Pages 15-24.

Zone 3 – The Cottages:

All the land lying within The Cottages of Cloverdale Phase 1 Subdivision filed in the recorder’s office of the County of Sonoma in book 614 of Maps, Pages 43-50.

All the land lying within The Cottages of Cloverdale Phase 2 Subdivision filed in the recorder’s office of the County of Sonoma in book 633 of Maps, Pages 12-18.

All the land lying within The Cottages of Cloverdale Phase 3 Subdivision filed in the recorder’s office of the County of Sonoma in book 640 of Maps, Pages 24-30.

All the land lying within The Cottages of Cloverdale Phase 4 Subdivision filed in the recorder’s office of the County of Sonoma in book 655 of Maps, Pages 1-5.

Zone 4 – The Vineyards at Cloverdale:

All the land lying within Vineyards at Cloverdale Subdivision filed in the recorder’s office of the County of Sonoma in Book 660 of Maps, Pages 18-21.

Zone 5 – Ioli Ranch:

All the land lying within the Ioli Ranch Subdivision filed in the recorder’s office of the County of Sonoma in Book 645 of Maps, Pages 30-37.
78 50
Zone 6 – Brookside Terrace:

All the land lying within the Brookside Terrace Subdivision filed in the recorder’s office of the County of Sonoma in Book 658 of Maps, Pages 11-14.

Zone 7 – Sunrise Hills:

All the land lying within the Sunrise Hills Subdivision filed in the recorder’s office of the County of Sonoma in Book 663 of Maps, Pages 48-52.

All the land lying within the Sunrise Hills 2 Subdivision filed in the recorder’s office of the County of Sonoma in Book 701 of Maps, Pages 01-04.

F:\Projects\Cloverdale\LLAD\2025cllad 03-5375\25-C-Engr's Report - FFA.docx 79 City Council
Agenda Item Summary Agenda Item:

Meeting Date:

H.1
June 11, 2025
Agenda Section:

Consent
Staff Contact:

Alex Mog, City Attorney
Agenda Item Title:

Consider a Resolution Establishing Citizen Oversight Tax Committee for Sales Tax and Utilities User Tax and Adopting Bylaws
Recommended Council Action(s):

Adopt a Resolution Entitled, a “Resolution of the City Council of the City of Cloverdale Establishing a Citizen Tax Oversight Committee and Establishing Bylaws”
________________________________________________________________________________________ Background:

At the November 5, 2024 Municipal Elections, the City’s voters approved Measure DD, with 57.02% of voters voting in favor of the Measure. Measure DD authorizes a 0.75% local sales tax, which is estimated to generate approximately $1.6 million annually for the City’s General Fund, which can be used for various purposes, such as maintaining streets, enhancing public safety, improving parks, and funding other community services. The new sales tax went into effect on April 1, 2025.

Measure DD is codified as Cloverdale Municipal Code Chapter 3.50. Section 3.50.160 requires the City Council to appoint a three-member oversight committee to review and report on the receipt of revenue and expenditures of funds from Measure DD.

In November 2020, the City’s voters approved an extension of the City’s existing Utilities Users Tax (“UTT”).

The UUT is codified in Cloverdale Municipal Code Chapter 3.40 and is a General Tax. Section 3.40.290 requires the City Council to appoint a three-member oversight committee to review and report on the receipt of revenue and expenditures on funds from the UUT.

Both measures provide that the Citizen Tax Oversight Committee must be appointed beginning in fiscal year 2025-2026 and every fifth fiscal year thereafter to review and report on the revenue and expenditures to the City Council regarding the tax. The measures provides the Committee will consist of three members and requires the members to be appointed by the City Council. By June 30, 2025, the City Council must, by resolution, establish the composition of the Committee, set terms of office for members, and define the scope of the Committee’s responsibilities. The Council must make the appointments to the Committee by December 31, 2025.

The Council may appoint one Committee to serve as the Citizen Tax Oversight Committee for both the City’s sales tax measure and UUT.

The City Council reviewed the purpose of the Citizen Tax Oversight Committee and draft bylaws at its meeting on March 26, 2025
80 City Council Agenda Item Summary
Meeting Date: June 11, 2025

Page 2 of 3 ends

Discussion:

The proposed Resolution will formally establish one Committee to serve as the Citizen Tax Oversight Committee for both the City’s sales tax measure and UUT and establish bylaws to govern the Committee.

Although the Ordinance’s only requires the Committee to meet every 5th year, based on Council direction at the March 26 meeting, the proposed bylaws require annual meetings of the Committee. Committee members will serve four-year terms, except that one of the initial appointees will only serve two years to facilitate the staggering of terms. Members must be residents of Cloverdale and at least 18 years old. There are no other requirements to serve as a Committee member, but the bylaws provide that there is a desire to have members with experience in accounting, auditing, or municipal finance. Members shall be appointed by the City Council and shall serve at the pleasure of the City Council.

The bylaws also establish the roles and responsibilities of the Oversight Committee. Those duties include:
• To provide oversight of the revenues generated by and expenses pertaining to Measure DD and the UTT;
• To review the annual audit of the City pertaining to the revenue and expenses related to Measure DD and the UUT;
• To review other City financial reports pertaining to the revenue generated by and expenses related to Measure DD and the UTT; and
• To provide the City Council with an annual report prior to June 1 of each.

The Oversight Committee’s findings regarding the prior fiscal year will be presented annually in a report to the City Council as part of its budget considerations for the next fiscal year. For example, the Oversight Committee’s report on FY24-25 will be presented to the City Council in June 2026, prior to the adoption of the FY 26-27 budget.

Importantly, the Oversight Committee is solely an advisory body. The City Council alone has the authority to make decisions regarding spending.

If the proposed Resolution is adopted, staff will begin public outreach to recruit applicants to serve on the Committee. Depending on the number of applicants, those applicants may be interviewed by the City Council, or staff may request an ad-hoc committee be appointed to review the applicants. That is anticipated to happen in late summer or early fall.
________________________________________________________________________________________ Options:

1. Adopt the Resolution to form the Citizen Tax Oversight Committee and establish bylaws

2. Modify the Bylaws then adopt the Resolution to form the Citizen Tax Oversight Committee and establish bylaws

3. Provide alternative direction to staff
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ 81 City Council Agenda Item Summary
Meeting Date: June 11, 2025

Page 3 of 3 ends

Budget/Financial Impact:

Staff time will be required to administer the Oversight Committee. ________________________________________________________________________________________ Attachments:

1. Resolution to form the Oversight Committee and Establish Bylaws

2. Bylaws for Citizen Tax Oversight Committee
82 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. _____ – 2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ESTABLISHING A CITIZEN

TAX OVERSIGHT COMMITTEE AND ESTABLISHING BYLAWS
WHEREAS, at the November 5, 2024 Municipal Elections, the City of Cloverdale voters approved Measure DD, authorizing a 0.75% local sales tax; and
WHEREAS, in November 2020, the City of Cloverdale voters approved an extension of the City’s existing Utilities Users Tax (“UTT”); and
WHEREAS, Measure DD is codified as Cloverdale Municipal Code Chapter 3.50, and the UUT is codified in Cloverdale Municipal Code Chapter 3.40; and WHEREAS, both Measure DD and the UUT require the City Council to appoint a three-member oversight committee to review and report on the receipt of revenue and expenditures of funds from the UUT; and
WHEREAS, the City Council desires to establish a Citizen Tax Oversight Committee to serve as the oversight committee for both Measure DD and UUT; and
WHEREAS, the City Council desires to establish bylaws to govern the Citizen Tax Oversight Committee.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale does hereby establish a Citizen Tax Oversight Committee for Measure DD and the UUT comprised of three members.

BE IT FURTHER RESOLVED THAT the Citizen Tax Oversight Committee shall be governed by the bylaws attached hereto as Exhibit A and incorporated herein by reference.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of June, 2025 by the following roll call vote:

Ayes: Brigham, Councilmember Cruz, Councilmember Turner, Vice Mayor and Mayor Noes: None

Absent:

Abstain: None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
83 84

BYLAWS OF THE CITIZEN OVERSIGHT COMMITTEE

CITY OF CLOVERDALE
A. PURPOSE
The City of Cloverdale voters previously approved a 0.75 cent sales tax (“Measure DD”) and a Utilities User Tax (“UUT”). Pursuant to Cloverdale Municipal Code section 3.50.160 and 3.40.290, the Oversight Committee shall review the revenue and expenditure from: 1) Measure DD and 2) the UUT, respectively. The Oversight Committee shall have oversight of revenues generated by and expenses related to the Measure DD Sales Tax and the UUT. The Oversight Committee serves in only an advisory role to the City Council. The City Council retains final authority in all decisions. Both Measure DD and UUT are general taxes, which means the revenue may be expended for any legal purpose.

B. ROLE AND RESPONSIBILITIES
The role of the Oversight Committee is to review the audit of the City, which includes revenue raised by Measure DD and the UUT and other financial reports necessary to advise the City Council of its findings and make recommendations. The Committee will present an annual report documenting its findings to the City Council.

1. The Oversight Committee Member position is a volunteer, non-paid position whose roles and responsibilities will include the following:
• To serve in an advisory-only capacity to the City Council; • To provide oversight of the revenues generated by and expenses pertaining to Measure DD and the UUT;
• To review the annual audit of the City pertaining to the revenue and expenses related to Measure DD and the UUT;
• To review the Finance Director’s report that reviews the status and performance of the programs and services funded wholly or partially with proceeds of Measure DD and the UUT;
• To review other City financial reports pertaining to the revenue generated by and expenses related to Measure DD and the UUT;
• To provide the City Council with an annual report prior to June 1 of each year regarding the status and performance of the programs and services funded wholly or partially with proceeds of Measure DD and the UUT;
• Additional reports to Council can be provided to Council at the Committee and/or Council’s discretion (all reports must be in writing and agendized pursuant to the Brown Act).

2. The Oversight Committee roles and responsibilities will not include the following:
• Oversight on funds generated independent of Measure DD or the UUT; • Decision-making on spending priorities.

3. The Oversight Committee’s findings regarding the prior fiscal year will be presented annually in a report to the City Council as part of its budget considerations for the next fiscal year. For example, the Oversight Committee’s report on FY24-25 will be presented to the City Council in June 2026 prior to the adoption of the FY 26-27 budget.

4. The City Council retains final authority in decisions for all aspects of the sales tax revenue.
85 C. MEMBERSHIP GUIDELINES

1. Membership. The Oversight Committee shall consist of three (3) members who are residents of the City of Cloverdale and are at least 18 years of age. Preference shall be given to applicants who demonstrate experience in accounting, auditing, or municipal finance. Members shall be appointed by the City Council and serve at the pleasure of the City Council. A member of the Oversight Committee may be removed by a majority vote of the City Council.

2. Term. Members of the Oversight Committee shall serve four (4) year terms, except that one (1) of the initial three (3) members appointed to the Oversight Committee shall serve a two (2) year term to enable staggering of terms. The City Council may designate the individual to serve the two (2) year term, or it may be determined by random selection. No member of the Committee shall serve more than two consecutive terms.

3. Attendance. An Oversight Committee member’s failure to attend two (2) consecutive meetings in any calendar year shall result in his or her removal from the Committee at the discretion of the City Council. Absences may not be excused; however, an Oversight Committee member may request a leave of absence as outlined in these bylaws. For quorum confirmation, a member who needs to miss a meeting shall inform the staff liaison designated by the City Manager at least forty-eight (48) hours before the next meeting.

D. QUORUM
A quorum of the Oversight Committee shall consist of a minimum of two (2) members. A quorum must be present in order for the Oversight Committee to hold a meeting.

E. OFFICERS AND DUTIES

1. The Officers shall be:
a. The Chairperson; and
b. The Vice-Chairperson.

2. The Chairperson shall:
a. Preside at all regular and special meetings.
b. Rule on all points of order and procedure during the meetings. c. Provide recommendations to staff liaison regarding agenda items.

3. The Vice Chairperson shall assume all duties of the Chairperson in his or her absence or disability.

F. OFFICER TERMS AND VACANCIES
The Officers will be selected by the membership for a one(1) year term. The election of Officers shall take place each year at an annual meeting to be held within the first quarter of the calendar year. The terms of Officers shall commence as of the date of that meeting and shall continue until the annual meeting in the following year. No individual shall serve as the Chairperson for more than two (2) consecutive one (1) year terms.

G. MEETINGS
The Oversight Committee will meet at least twice during each fiscal year. Oversight Committee members are expected to attend all meetings. 86

1. All meetings are subject to the Brown Act as set forth in Government Code sections 54950 and following. Accordingly, all meetings shall be noticed, and agendas for all meetings shall be prepared and posted in accordance with the current City Council meeting procedures. All agendas shall be distributed in accordance with City Council meeting procedures and the Brown Act.

H. FORM 700 FILINGS
Members of the Oversight Committee are required to file Form 700s, in accordance with applicable law.

I. STAFF LIAISON
The Oversight Committee shall have a staff liaison designated by the City Manager. The staff liaison shall:

1. Receive and record all exhibits, petitions, documents, or other material presented to the Committee in support of, or in opposition to, any question before the Committee.

2. Sign all meeting minutes.

3. Prepare and distribute agendas and agenda packets.

The staff liaison assigned to the Oversight Committee will be responsive to the Committee’s request for information. The City staff liaison, or designee, will attend all Oversight Committee meetings.

J. ADOPTION
This document, as adopted by City Council Resolution X, shall serve as the Bylaws for the Citizen Oversight Committee. These Bylaws may be amended at any time by the City Council.

The Citizen Oversight Committee may, from time to time, recommend proposed changes to these Bylaws.
87 BYLAWS OF THE CITIZEN OVERSIGHT COMMITTEE

1. The Oversight Committee Member position is a volunteer, non-paid position whose roles and responsibilities will include the following:
• To serve in an advisory-only capacity to the City Council; • To provide oversight of the revenues generated by and expenses pertaining to Measure DD and the UTT;
• To review the annual audit of the City pertaining to the revenue and expenses related to Measure DD and the UUT;
• To review the Finance Director’s report that reviews the status and performance of the programs and services funded wholly or partially with proceeds of Measure DD and the UUT;
• To review other City financial reports pertaining to the revenue generated by and expenses related to Measure DD and the UTT;
• To provide the City Council with an annual report prior to June 1 of each year regarding the status and performance of the programs and services funded wholly or partially with proceeds of Measure DD and the UUT;
• Additional reports to Council can be provided to Council at the Committee and/or Council’s discretion (all reports must be in writing and agendized pursuant to the Brown Act).

4. The City Council retains final authority in decisions for all aspects of the sales tax revenue.
88 C. MEMBERSHIP GUIDELINES

D. QUORUM
A quorum of the Oversight Committee shall consist of a minimum of two (2) members. A quorum must be present in order for the Oversight Committee to hold a meeting.

E. OFFICERS AND DUTIES

1. The Officers shall be:
a. The Chairperson; and
b. The Vice-Chairperson.

3. The Vice Chairperson shall assume all duties of the Chairperson in his or her absence or disability.

G. MEETINGS
The Oversight Committee will meet at least twice during each fiscal year. Oversight Committee members are expected to attend all meetings. 89

H. FORM 700 FILINGS
Members of the Oversight Committee are required to file Form 700s, in accordance with applicable law.

I. STAFF LIAISON
The Oversight Committee shall have a staff liaison designated by the City Manager. The staff liaison shall:

1. Receive and record all exhibits, petitions, documents, or other material presented to the Committee in support of, or in opposition to, any question before the Committee.

2. Sign all meeting minutes.

3. Prepare and distribute agendas and agenda packets.

J. ADOPTION
This document, as adopted by City Council Resolution X, shall serve as the Bylaws for the Citizen Oversight Committee. These Bylaws may be amended at any time by the City Council.

The Citizen Oversight Committee may, from time to time, recommend proposed changes to these Bylaws.
90

Cloverdale City CouncilJune 11, 2025

Cloverdale City Council
June 11, 2025