City Council Meeting Minutes - June 25, 2025 - Page 1 of 5 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - FINAL
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JUNE 25, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:01 p.m.
A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance.
A.3 Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern
Absent: None.
A.4 Conflict of Interest Declaration
None.
A.5 Agenda Review (Changes and/or Deletions)
Councilmember Marquez requested to take an item out of order: Item N. Future Agenda Items be seen immediately after item D. Proclamations.
B. PUBLIC COMMENTS
B.1 Verbal Comments
None
B.2 Written Comments
“Potterville Valley Project” - Buonviri
C. STUDENT LIAISON REPORT
None
City Council Meeting Minutes - June 25, 2025 - Page 2 of 5 D. PROCLAMATIONS
D.1 Pride Month Proclamation
Councilmember Laskey read the Proclamation and Councilmembers provided comments.
Public Comments:
Steve Cava spoke in support of the proclamation.
Eric Tuiary with the Cloverdale Arts Alliance spoke in support of the Proclamation.
Mayor Lands reordered the agenda to see item N. prior to item E.
See item N. below.
E. PRESENTATIONS
None.
F. CONSENT CALENDAR
A motion was made by Councilmember Morgenstern, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt the Consent Calendar.
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
F.1 Consider Approving the City of Cloverdale’s Salary Schedule effective July 1, 2025.
ACTION: Resolution Approved.
RESOLUTION NO. 031-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE CITY OF CLOVERDALE’S CURRENT SALARY SCHEDULE EFFECTIVE JULY 1, 2025
City Manager Thompson reported and responded to Councilmember inquiries.
The item was received and filed.
F.2 Consider Approving the Agreement Between the City of Cloverdale and Axon Enterprise, Inc. for the Purchase of TASER 7 Units, Body-Worn Cameras, and Related Services and Equipment, and Authorizing a Budget Adjustment of $5,000 to Cover Implementation Costs
ACTION: Resolution Approved.
RESOLUTION NO. 032-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING AN AGREEMENT WITH AXON ENTERPRISE, INC. FOR THE City Council Meeting Minutes - June 25, 2025 - Page 3 of 5 PURCHASE OF TASER 7 CONDUCTED ENERGY DEVICES, BODY-WORN CAMERAS, ASSOCIATED
SOFTWARE, DATA STORAGE, AND SERVICES, FURTHER APPROVING A BUDGET ADJUSTMENT TO THE FISCAL YEAR 2025-26 BUDGET YEAR OF $5,000 FOR IMPLEMENTATION COSTS AND
AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE AXON CONTRACT FOR A FIVE YEAR TERM.
F.3 Consider Approving the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report
ACTION: Policy 708 Approved
F.4 Consider a Budget Amendment for the Fiscal Year 2025-26 Cost of Living Adjustments ACTION: Resolution Approved.
RESOLUTION NO. 033-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO THE FY 2025-26 BUDGET FOR $289,399 FOR SALARY AND EMPLOYEE BENEFITS EXPENSES ASSOCIATED WITH THE
APPROVAL OF MEMORANDUM OF UNDERSTANDINGS WITH THE CLOVERDALE POLICE
OFFICERS ASSOCIATION (CPOA), CLOVERDALE DISPATCH ASSOCIATION (CDA), CLOVERDALE CLASSIFIED EMPLOYEES’ ASSOCIATION (CCSEA), A COMPENSATION PLAN
WITH THE UNAFFILIATED EMPLOYEES, AND A COMPENSATION PLAN WITH AT-WILL
EMPLOYEES
G. PUBLIC HEARINGS
G.1 2025 Presentation of the status of vacancies in the City of Cloverdale City Manager Thompson presented.
The City Council received the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502.3 (AB 2561).
City Manager Thompson responded to Councilmember inquiries.
H. NEW BUSINESS
H.1 Esmeralda Approval Timeline
Esmeralda Representatives Zuegel and Yarne attempted to present virtually, however, due to CPAC technical difficulties, City Manager Thompson presented and responded to Councilmember inquiries.
Public Comments:
Eric Tuiary spoke in support of the project.
H.2 Departmental Updates and Budget Review – June 2025 Presentation City Manager Thompson introduced the item and various Department Heads reported and responded to Councilmember inquiries.
City Council Meeting Minutes - June 25, 2025 - Page 4 of 5 Public Comment: Kathleen Engram spoke in support of the City.
The Council reviewed the proposed budget amendments and funding requests, and provided direction to staff on implementation priorities for fiscal year 2025–26.
H.3 Discussion and Possible Action on the Appointment of Two Council Members to an Ad Hoc Committee for the Purpose of discussing senior citizen related topics City Manager Thompson introduced the item and the Council provided comments.
Public Comments:
None.
A motion was made by Councilmember Marquez, seconded by Councilmember Morgenstern, to create an Ad Hoc Committee with Councilmembers Morgenstern and Councilmember Laskey for the discussion of local Senior Citizen topics.
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
I. POTTER VALLEY PROJECT
Mayor Lands introduced the item and provided updates.
Councilmembers provided comments.
J. SUBCOMMITTEE REPORTS
None.
K. COUNCILMEMBER REPORTS
Councilmember Marquez provided comments from the Zero Waste Board and attended a webinar by WELL.
Councilmember Laskey provided comments on properties and potential partnerships.
Vice Mayor Wheeler provided comments regarding the Air Board and the tour of the Geysers and new geothermal projects.
Mayor Lands provided comments on a Sonoma County Mayor and Councilmembers Association Board meeting regarding CalCities opposition and support to upcoming bills and legislation, and the July 4th parade and concert.
L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
City Council Meeting Minutes - June 25, 2025 - Page 5 of 5 M. CITY MANAGER/CITY ATTORNEY REPORTS
None.
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Marquez requested a Commemorative Flag Policy Amendment to Council.
During item H.2 - Councilmember Morgenstern requested additional grant funding research.
O. ADJOURNMENT
Mayor Lands adjourned the meeting at 8:41 p.m. to the next regular mee ng of the Cloverdale City Council scheduled for July 23, 2025 (July 11, 2025 Canceled) APPROVED ON: August 27, 2025
___________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.
Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online: Zoom: www.zoom.us/join Meeting ID: 823 1668 4527 | Youtube: cloverdale.net/youtube ATTENTION - the meeting location has been experiencing significant A/V technical difficulties for Livestreaming; Staff is attending to this matter, but reliability is not guaranteed to date - please attend in person.
A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Conflict of Interest Declaration
A.5 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
B.1 Verbal Comments
Any person wishing to speak in person on an item not listed on the agenda may do so at this time.
Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are allotted to each speaker.
B.2 Written Comments
Written communications will be listed below, if any
AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JUNE 25, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
Potterville Valley Project - Buonviri
1 C. STUDENT LIAISON REPORT
None - Visit www.cloverdale.net/studentliaison for application information for the 25/26 School Year.
D. PROCLAMATIONS
D.1 Pride Month Proclamation
Recipient(s): Community Members of Cloverdale
E. PRESENTATIONS
None.
F. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one ac@on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
F.1 Consider Approving the City of Cloverdale’s Salary Schedule effective July 1, 2025.
Recommended Action(s):
Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale adopting the City of Cloverdale’s current salary schedule effective July 1, 2025.” F.2 Consider Approving the Agreement Between the City of Cloverdale and Axon Enterprise, Inc. for the Purchase of TASER 7 Units, Body-Worn Cameras, and Related Services and Equipment, and Authorizing a Budget Adjustment of $5,000 to Cover Implementation Costs Recommended Action(s):
Approve a Resolution Entitled: “A Resolution of the City Council of the City of Cloverdale approving an agreement with Axon Enterprise, Inc. for the purchase of Taser 7 conducted energy devices, bodyworn cameras, associated software, data storage, and services, further approving a budget adjustment to the fiscal year 2025-26 budget year of $5,000 for implementation costs and authorize the City Manager or his designee to execute the Axon contract for a five year term.” F.3 Consider Approving the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report
Recommended Action(s):
Consider approving the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report in accordance with Assembly Bill 481
Proclamation - Pride Month 2025
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Salary Schedule
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Budget Amendment Form
Attachment 3 - Exhibit B - Contract
Agenda Report
Attachment 1 - Military Equipment Use Policy
Attachment 2 - Policy 708
Attachment 3 - AB-481
2 F.4 Consider a Budget Amendment for the Fiscal Year 2025-26 Cost of Living Adjustments Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a budget amendment to the FY 2025-26 budget for $289,399 for salary and employee benefits expenses associated with the approval of Memorandum of Understandings with the Cloverdale Police Officers Association (CPOA), Cloverdale Dispatch Association (CDA), Cloverdale Classified Employees’ Association (CCSEA), a Compensation Plan with the Unaffiliated Employees, and a compensation plan with At-Will Employees.”
G. PUBLIC HEARINGS
G.1 2025 Presentation of the status of vacancies in the City of Cloverdale Recommended Action(s):
That the City Council receive the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502.3 (AB 2561).
H. NEW BUSINESS
H.1 Esmeralda Approval Timeline
Recommended Action(s):
Receive a presentation and provide feedback on the proposed public process timeline for the Esmeralda AVR Entitlements, jointly prepared by Esmeralda Land Company (ELC) and City staff.
H.2 Departmental Updates and Budget Review – June 2025 Presentation Recommended Action(s):
Receive the June 2025 department update presentation, review proposed budget amendments and funding requests, and provide direction to staff on implementation priorities for FY 2025–26.
H.3 Discussion and Possible Action on the Appointment of Two Council Members to an Ad Hoc Committee for the Purpose of discussing senior citizen related topics Recommended Action(s):
The City Manager recommends Council discuss that by minute order the City Council form an Ad Hoc Committee of no more than two City Council Members for the purpose of reviewing and making recommendations on topics effecting Cloverdale’s senior citizen population.
I. POTTER VALLEY PROJECT
Standing Item for Council to discuss the Potter Valley Project on an on-going basis.
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Budget Amendment
Agenda Report
Agenda Report
Attachment 1 - Public Process Timeline
Agenda Report
Presentation
Agenda Report
3 J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.
K. COUNCILMEMBER REPORTS
Councilmembers may provide written and or verbal informational reports and updates on regional boards, committees, and community activities.
L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
M. CITY MANAGER/CITY ATTORNEY REPORTS
Staff may provide written and or verbal informational reports.
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request agenda items for future Council and or Council Subcommittee meetings.
O. ADJOURNMENT
To the next regular mee@ng of the Cloverdale City Council scheduled for July 23, 2025 (July 11, 2025 Canceled).
IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to ques@ons or enter into dialogue with commenters. Comments may also be submiLed prior t o [email protected]. by 12 p.m. the day of the mee@ng. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with Disabili@es Act and Title VI, if you need special assistance to par@cipate in this mee@ng, please contact the City Clerk's office at [email protected] or 707.894-1712. No@fica@on at least 72 hours prior to the mee@ng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.
AB 2449: Councilmembers par@cipate in person or teleconference methods consistent with tradi@onal provisions of the Brown Act, Government Code § 54953(b), unless the mee@ng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in op@on, the mee@ng will con@nue unless it is being held pursuant to the provisions of Assembly Bill 2449.
AB 343: Any wri@ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec@on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.
AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.
4 Date posted: June 18, 2025 | Time posted: 4 p.m. | City Clerk Signature: s/Mike Maloney 5 From: Gene Buonviri
To: Public Comments
Subject: Potterville Valley Project
Date: Wednesday, June 18, 2025 7:08:44 PM
Hello,
I am not a resident of Cloverdale, I live in San Francisco.
I am opposed to the Potterville Valley Project.
The environmental impact on wildlife and aquatic life is too great.
Furthermore, this project’s abandonment by PG&E, without a clear and sustainable path forward for continued operation or modernization, is unacceptable. PG&E spends millions of dollars on television commercials in an effort to fool most of the public into believing PG&E cares about communities. PG&E main goal is making millions of dollars in profits at the expense of California.
Please do not let this project move forward unless PG&E decides to reconsider keeping the dams in service and a continuation of providing water service to communities.
Sincerely a concerned citizen.
Gene Buonviri
6 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE PROCLAIMING JUNE 2025 AS LESBIAN, GAY, BISEXUAL, TRANSGENDER, QUEER, INTERSEX, ASEXUAL + PRIDE MONTH
WHEREAS, Pride Month is a vibrant and inclusive celebration that honors the LGBTQIA+ community, their history, achievements, and ongoing struggle for equality and this annual event serves as a powerful reminder of the importance of acceptance, diversity, and love; and
WHEREAS, Cloverdale’s LGBTQIA+ communities represent an integral part of our community and enhance our city’s well-being; and
WHEREAS, the LGBTQIA+ community are our neighbors, mothers, fathers, brothers, sisters, friends and allies.
These individuals are vital to our city and demonstrate with pride and commitment by virtue of their contributions to our city’s economy and quality of life; and
WHEREAS, the LGBTQIA+ community includes elected and appointed officials, professionals, business owners, decision makers, employees in government, as well as public and private enterprises, parents, students, homeowners, charitable organizations and volunteers; and
WHEREAS, Pride month reflects upon a movement fifty-three years ago when a trans woman of color, Marsha P.
Johnson, threw the first brick at the Stonewall Bar in New York, New York. The Stonewall Uprising began as a fight for equality and in opposition to discriminatory laws and treatment. The Stonewall Uprising continues to inspire the modern LGBTQIA+ civil rights movement; and
WHEREAS, the City of Cloverdale recognizes the modern LGBTQIA+ civil rights movement started as a protest for equality and hopes the movement continues to lead towards a more equal, just, and fair society; and WHEREAS, California has been a leader in advancing the civil rights of its LGBTQIA+ citizens and the City of Cloverdale is no different. While further progress and achievements need to be made, it is important to recognize and celebrate the immense gains and progress the LGBTQIA+ community has made to date in our community, state, and nation; and
WHEREAS, This month - and every month - the City of Cloverdale stands with the LGBTQIA+ community and allies as they take pride in who they are and whom they love.
NOW, THEREFORE, BE IT RESOLVED that I, Todd Lands, Mayor of the City of Cloverdale do hereby proclaim June 2025 as, “Pride Month" in Cloverdale and urge all our citizens to join together in ending prejudice everywhere it may exist, to respect the rights of all people, and to celebrate the diversity resulting in cultural richness within our City.
Dated: June 25, 2025
SO ORDERED:
_______________________
Todd Lands, Mayor
7 City Council/Successor Agency
Agenda Item Summary Agenda Item:
Meeting Date:
F.1
June 25, 2025
Agenda Section:
Consent
Staff Contact:
Shannon Peterson, Finance & HR Manager
Agenda Item Title:
Consider Approving the City of Cloverdale’s Salary Schedule effective July 1, 2025. ________________________________________________________________________________________ Recommended Council Action(s):
Adopt a Resolution entitled, “A Resolution of the City Council of the City of Cloverdale adopting the City of Cloverdale’s current salary schedule effective July 1, 2025.” ________________________________________________________________________________________ Background:
California Public Employees’ Retirement Law requires that employees’ pay rates and special compensation rates be published in a publicly available salary schedule in order to meet the definition of compensation earnable. Only those pay amounts that meet the definition of compensation earnable are used when calculating retirement benefits. The City of Cloverdale Salary Schedule with all pay rates and special compensation rates was last approved by the City Council on April 9, 2025, with an effective date March 31, 2025.
The salary schedule should be its own, standalone document that the governing body adopts in a publicly noticed meeting that complies with all open meeting laws. Section 570.5 of the California Code of Regulations Title 2 requires that the City Salary Schedule be published on the City’s internet site and be approved by the City Council each time a modification is made.
______________________________________________________________________________________ Summary:
The following modifications to employee pay and compensation rates have been made since adoption of the previous salary schedule by the City Council:
1. On August 28, 2024, the City Council approved Resolution 048-2024 approving a Memorandum of Understanding with the Cloverdale Dispatch Association (CDA), which included a 3% Cost of Living increase effective July 1, 2025.
2. On September 11, 2024, the City Council approved Resolution 052-2024 approving a Memorandum of Understanding with the Cloverdale Classified Service Employees’ (CSEA), which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 2.5% effective July 1st, 2025. The April 2024 to April 2025 CPI percentage change was 1.3% which equates to a 1.3% COLA.
3. On September 11, 2024, the City Council approved Resolution 053-2024 approving the Compensation Plan with the Unaffiliated Employees, which included a 3% Cost of Living increase effective July 1, 2025. 8 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 25, 2025
Item No. F.1
4. On September 25, 2024, the City Council approved Resolution 057-2024 approving a Memorandum of Understanding with the Cloverdale Police Officers’ Association (CPOA), which included a 3% Cost of Living increase effective July 1, 2025.
5. On December 11, 2024, the City Council approved Resolution 067-2024 approving a Compensation Plan with the Cloverdale Senior Staff At-Will Employees and Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and the City Manager which included a 3% Cost of Living increase effective July 1, 2025.
Adoption of one unified pay schedule for all current employee classifications including negotiated memorandum of understandings, compensation plans and employment contracts is recommended to ensure compliance with State law. A resolution and updated stand-alone salary schedule reflecting the City Council approved modifications to employee pay and compensation rates are attached. ________________________________________________________________________________________ Alternative Options:
1. Reject Resolution; or
2. Provide alternative Direction to Staff.
________________________________________________________________________________________ Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact:
There is no budget or fiscal impact associated with adoption of the salary schedule. ________________________________________________________________________________________ Attachments:
1. Resolution
2. Exhibit A to Resolution - Salary Schedule effective July 1, 2025 9 CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO. XXX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE CITY OF CLOVERDALE CURRENT SALARY SCHEDULE EFFECTIVE JULY 1, 2025 WHEREAS, the California Public Employees' Retirement Law, at Section 570.5 of the California Code of Regulations Title 2, requires the City of Cloverdale to publish the City's Current Salary Schedule on the City's internet site and the City Council to approve the Salary Schedule in its entirety each time a modification is made; and
WHEREAS, on April 9, 2025, the City Council approved revised salary ranges pursuant to Resolution No. 018-2025; and
WHEREAS, On August 28, 2024, the City Council approved Resolution 048-2024 approving a Memorandum of Understanding with the Cloverdale Dispatch Association (CDA), which included a 3% Cost of Living increase effective July 1, 2025; and
WHEREAS, On September 11, 2024, the City Council approved Resolution 052-2024 approving a Memorandum of Understanding with the Cloverdale Classified Service Employees’ (CSEA), which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be more than 2.5% effective July 1st, 2025. The April 2024 to April 2025 CPI percentage change was 1.3% which equates to a 1.3% COLA; and
WHEREAS, On September 11, 2024, the City Council approved Resolution 053-2024 approving the Compensation Plan with the Unaffiliated Employees, which included a 3% Cost of Living increase effective July 1, 2025; and
WHEREAS, On September 25, 2024, the City Council approved Resolution 057-2024 approving a Memorandum of Understanding with the Cloverdale Police Officers’ Association (CPOA), which included a 3% Cost of Living increase effective July 1, 2025; and WHEREAS, On December 11, 2024, the City Council approved Resolution 067-2024 approving a Compensation Plan with the Cloverdale Senior Staff At-Will Employees and Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and the City Manager which included a 3% Cost of Living increase effective July 1, 2025; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that it does hereby approve the City of Cloverdale Salary Schedule effective July 1, 2025, attached hereto as Exhibit "A" and incorporated by this reference.
The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 25th day of June 2025, by the following roll call vote:
AYES: (_)
NOES: (_)
ABSTAIN: (_)
ABSENT: (_)
10 APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Attachment:
Exhibit A - City of Cloverdale Salary Schedule effective July 1, 2025 11 3% COLA for Management employees Effective July 1, 2025 3% COLA for POA employees Effective July 1, 2025
1.3% COLA for Classified employees Effective July 1, 2025 3% COLA for Dispatch employees Effective July 1, 2025
3% COLA for Unaffiliated employees Effective July 1, 2025
CITY OF CLOVERDALE CURRENT SALARY SCHEDULE
AS OF JULY 1, 2025
12 Position Step Hourly Biweekly Monthly Annually
City Manager 1 $82.6707 $6,613.65 $14,329.58 $171,954.96 2 $86.8042 $6,944.33 $15,046.06 $180,552.71
3 $91.1444 $7,291.55 $15,798.36 $189,580.34
4 $95.7016 $7,656.13 $16,588.28 $199,059.36
5 $100.4867 $8,038.94 $17,417.69 $209,012.33
Position Step Hourly Biweekly Monthly Annually
Assistant City Manager/Community
Development Director 1 $71.2051 $5,696.41 $12,342.22 $148,106.67 2 $74.7654 $5,981.23 $12,959.33 $155,512.01
3 $78.5037 $6,280.29 $13,607.30 $163,287.61
4 $82.4288 $6,594.31 $14,287.67 $171,451.99
5 $86.5503 $6,924.02 $15,002.05 $180,024.59
Position Step Hourly Biweekly Monthly Annually
Chief of Police 1 $77.6378 $6,211.02 $13,457.22 $161,486.65 2 $81.5197 $6,521.58 $14,130.08 $169,560.98
3 $85.5957 $6,847.65 $14,836.59 $178,039.03
4 $89.8755 $7,190.04 $15,578.41 $186,940.98
5 $94.3692 $7,549.54 $16,357.34 $196,288.03
Position Step Hourly Biweekly Monthly Annually
City Clerk/Public Information Officer 1 $52.8088 $4,224.70 $9,153.52 $109,842.25 2 $55.4492 $4,435.94 $9,611.20 $115,334.37
3 $58.2217 $4,657.73 $10,091.76 $121,101.08
4 $61.1328 $4,890.62 $10,596.34 $127,156.14
5 $64.1894 $5,135.15 $11,126.16 $133,513.95
Position Step Hourly Biweekly Monthly Annually
Finance Director 1 $63.6686 $5,093.49 $11,035.89 $132,430.72 2 $66.8520 $5,348.16 $11,587.69 $139,052.25
3 $70.1946 $5,615.57 $12,167.07 $146,004.87
4 $73.7044 $5,896.35 $12,775.43 $153,305.11
5 $77.3896 $6,191.17 $13,414.20 $160,970.37
Position Step Hourly Biweekly Monthly Annually
Public Works Director 1 $67.6463 $5,411.70 $11,725.35 $140,704.22 2 $71.0286 $5,682.29 $12,311.62 $147,739.43
3 $74.5800 $5,966.40 $12,927.20 $155,126.41
4 $78.3090 $6,264.72 $13,573.56 $162,882.73
5 $82.2245 $6,577.96 $14,252.24 $171,026.86
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Management, At-Will Employees
13 Position Step Hourly Biweekly Monthly Annually
Officer 1 $41.3535 $3,308.28 $7,167.93 $86,015.22
2 $43.4211 $3,473.69 $7,526.33 $90,315.98
3 $45.5922 $3,647.38 $7,902.65 $94,831.78
4 $47.8718 $3,829.74 $8,297.78 $99,573.37
5 $50.2654 $4,021.23 $8,712.67 $104,552.03
Position Step Hourly Biweekly Monthly Annually
Corporal 1 $45.6257 $3,650.06 $7,908.45 $94,901.44
2 $47.9070 $3,832.56 $8,303.88 $99,646.51
3 $50.3023 $4,024.19 $8,719.07 $104,628.84
4 $52.8174 $4,225.40 $9,155.02 $109,860.28
5 $55.4583 $4,436.67 $9,612.77 $115,353.29
Position Step Hourly Biweekly Monthly Annually
Sergeant 1 $50.0445 $4,003.56 $8,674.38 $104,092.58
2 $52.5467 $4,203.74 $9,108.10 $109,297.21
3 $55.1741 $4,413.93 $9,563.51 $114,762.07
4 $57.9328 $4,634.62 $10,041.68 $120,500.18
5 $60.8294 $4,866.35 $10,543.77 $126,525.18
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Cloverdale Police Officers Association (POA)
14 Position Step Hourly Biweekly Monthly Annually
Accountant/Analyst 1 $37.7769 $3,022.15 $6,548.00 $78,575.99 2 $39.6658 $3,173.26 $6,875.40 $82,504.79
3 $41.6491 $3,331.92 $7,219.17 $86,630.03
4 $43.7315 $3,498.52 $7,580.13 $90,961.53
5 $45.9181 $3,673.45 $7,959.13 $95,509.61
Position Step Hourly Biweekly Monthly Annually
Accounting Assistant I
Position Step Hourly Biweekly Monthly Annually
Accounting Assistant II 1 $28.1430 $2,251.44 $4,878.11 $58,537.36 2 $29.5501 $2,364.01 $5,122.02 $61,464.23
3 $31.0276 $2,482.21 $5,378.12 $64,537.44
4 $32.5790 $2,606.32 $5,647.03 $67,764.31
5 $34.2079 $2,736.64 $5,929.38 $71,152.52
Position Step Hourly Biweekly Monthly Annually
Accounting Technician 1 $30.9573 $2,476.59 $5,365.94 $64,391.27 2 $32.5052 $2,600.42 $5,634.24 $67,610.83
3 $34.1305 $2,730.44 $5,915.95 $70,991.37
4 $35.8370 $2,866.96 $6,211.75 $74,540.94
5 $37.6288 $3,010.31 $6,522.33 $78,267.99
Position Step Hourly Biweekly Monthly Annually
Assistant Planner 1 $34.2769 $2,742.15 $5,941.33 $71,295.92 2 $35.9907 $2,879.26 $6,238.39 $74,860.72
3 $37.7903 $3,023.22 $6,550.31 $78,603.75
4 $39.6798 $3,174.38 $6,877.83 $82,533.94
5 $41.6638 $3,333.10 $7,221.72 $86,660.64
Position Step Hourly Biweekly Monthly Annually
Associate Planner 1 $47.5229 $3,801.83 $8,237.30 $98,847.63 2 $49.8990 $3,991.92 $8,649.17 $103,790.01
3 $52.3940 $4,191.52 $9,081.63 $108,979.51
4 $55.0137 $4,401.10 $9,535.71 $114,428.48
5 $57.7644 $4,621.15 $10,012.49 $120,149.91
Position Step Hourly Biweekly Monthly Annually
Code Enforcement Officer 1 $35.4821 $2,838.57 $6,150.23 $73,802.73 2 $37.2562 $2,980.49 $6,457.74 $77,492.87
3 $39.1190 $3,129.52 $6,780.63 $81,367.51
4 $41.0749 $3,286.00 $7,119.66 $85,435.88
5 $43.1287 $3,450.30 $7,475.64 $89,707.68
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Cloverdale Classified Service Employees Association
Range Not Currently Established
15 CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Community Services Officer 1 $30.2745 $2,421.96 $5,247.58 $62,970.96 2 $31.7882 $2,543.06 $5,509.96 $66,119.51
3 $33.3776 $2,670.21 $5,785.46 $69,425.49
4 $35.0465 $2,803.72 $6,074.73 $72,896.76
5 $36.7988 $2,943.91 $6,378.47 $76,541.60
Position Step Hourly Biweekly Monthly Annually
Engineering Technician 1 $32.9282 $2,634.26 $5,707.56 $68,490.70 2 $34.5746 $2,765.97 $5,992.94 $71,915.23
3 $36.3034 $2,904.27 $6,292.58 $75,511.00
4 $38.1185 $3,049.48 $6,607.21 $79,286.55
5 $40.0245 $3,201.96 $6,937.57 $83,250.87
Position Step Hourly Biweekly Monthly Annually
Office Specialist 1 $21.5916 $1,727.33 $3,742.54 $44,910.46 2 $22.6711 $1,813.69 $3,929.67 $47,155.99
3 $23.8047 $1,904.38 $4,126.15 $49,513.79
4 $24.9949 $1,999.60 $4,332.46 $51,989.48
5 $26.2447 $2,099.57 $4,549.08 $54,588.95
Position Step Hourly Biweekly Monthly Annually
Park & Landscape Maintenance Assistant 1 $34.1861 $2,734.89 $5,925.59 $71,107.03 2 $35.8954 $2,871.63 $6,221.87 $74,662.38
3 $37.6901 $3,015.21 $6,532.96 $78,395.50
4 $39.5747 $3,165.97 $6,859.61 $82,315.28
5 $41.5534 $3,324.27 $7,202.59 $86,431.04
Position Step Hourly Biweekly Monthly Annually
Parks & Maintenance Lead Worker 1 $39.4198 $3,153.59 $6,832.77 $81,993.24 2 $41.3908 $3,311.27 $7,174.41 $86,092.91
3 $43.4604 $3,476.83 $7,533.13 $90,397.55
4 $45.6334 $3,650.67 $7,909.79 $94,917.43
5 $47.9150 $3,833.20 $8,305.28 $99,663.30
Position Step Hourly Biweekly Monthly Annually
Planning Technician 1 $32.9281 $2,634.25 $5,707.54 $68,490.45 2 $34.5745 $2,765.96 $5,992.91 $71,914.97
3 $36.3032 $2,904.26 $6,292.56 $75,510.72
4 $38.1184 $3,049.47 $6,607.19 $79,286.26
5 $40.0243 $3,201.95 $6,937.55 $83,250.57
16 CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Senior Engineering Technician 1 $37.8674 $3,029.39 $6,563.68 $78,764.14 2 $39.7607 $3,180.86 $6,891.86 $82,702.34
3 $41.7488 $3,339.90 $7,236.46 $86,837.46
4 $43.8362 $3,506.90 $7,598.28 $91,179.33
5 $46.0280 $3,682.24 $7,978.19 $95,738.30
Position Step Hourly Biweekly Monthly Annually
Senior Wastewater Treatment Plant Operator 1 $45.9146 $3,673.16 $7,958.52 $95,502.27 2 $48.2103 $3,856.82 $8,356.45 $100,277.38
3 $50.6208 $4,049.66 $8,774.27 $105,291.25
4 $53.1518 $4,252.15 $9,212.98 $110,555.81
5 $55.8094 $4,464.75 $9,673.63 $116,083.60
Position Step Hourly Biweekly Monthly Annually
Senior Water Treatment Plant Operator 1 $48.5435 $3,883.48 $8,414.20 $100,970.42 2 $50.9706 $4,077.65 $8,834.91 $106,018.94
3 $53.5192 $4,281.53 $9,276.66 $111,319.89
4 $56.1951 $4,495.61 $9,740.49 $116,885.88
5 $59.0049 $4,720.39 $10,227.51 $122,730.18
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Crew Leader 1 $37.5426 $3,003.41 $6,507.39 $78,088.69 2 $39.4198 $3,153.58 $6,832.76 $81,993.12
3 $41.3908 $3,311.26 $7,174.40 $86,092.78
4 $43.4603 $3,476.82 $7,533.12 $90,397.41
5 $45.6333 $3,650.66 $7,909.77 $94,917.29
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Worker I (Public Works) 1 $28.1340 $2,250.72 $4,876.56 $58,518.67 2 $29.5407 $2,363.25 $5,120.38 $61,444.60
3 $31.0177 $2,481.42 $5,376.40 $64,516.83
4 $32.5686 $2,605.49 $5,645.22 $67,742.67
5 $34.1970 $2,735.76 $5,927.48 $71,129.81
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Worker II (Public Works) 1 $34.1861 $2,734.89 $5,925.59 $71,107.03 2 $35.8954 $2,871.63 $6,221.87 $74,662.38
3 $37.6901 $3,015.21 $6,532.96 $78,395.50
4 $39.5747 $3,165.97 $6,859.61 $82,315.28
5 $41.5534 $3,324.27 $7,202.59 $86,431.04
17 CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator-In-Training 1 $32.4522 $2,596.17 $5,625.04 $67,500.51 Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator I 1 $33.0315 $2,642.52 $5,725.46 $68,705.51 2 $34.6831 $2,774.65 $6,011.73 $72,140.78
3 $36.4172 $2,913.38 $6,312.32 $75,747.82
4 $38.2381 $3,059.05 $6,627.93 $79,535.21
5 $40.1500 $3,212.00 $6,959.33 $83,511.97
Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator II
Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator-In-Training 1 $32.4522 $2,596.17 $5,625.04 $67,500.51 Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator I 1
Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator II 1 $43.3116 $3,464.93 $7,507.35 $90,088.19 2 $45.4772 $3,638.18 $7,882.72 $94,592.60
3 $47.7511 $3,820.09 $8,276.85 $99,322.23
4 $50.1386 $4,011.09 $8,690.70 $104,288.34
5 $52.6456 $4,211.64 $9,125.23 $109,502.76
Range Not Currently Established
Range Not Currently Established
18 Position Step Hourly Biweekly Monthly Annually
Dispatcher 1 $32.3339 $2,586.72 $5,604.55 $67,254.59
2 $33.9506 $2,716.05 $5,884.78 $70,617.32
3 $35.6482 $2,851.85 $6,179.02 $74,148.19
4 $37.4306 $2,994.45 $6,487.97 $77,855.60
5 $39.3021 $3,144.17 $6,812.36 $81,748.38
Position Step Hourly Biweekly Monthly Annually
Dispatch Supervisor 1 $37.1401 $2,971.21 $6,437.62 $77,251.48 2 $38.9971 $3,119.77 $6,759.50 $81,114.06
3 $40.9470 $3,275.76 $7,097.48 $85,169.76
4 $42.9944 $3,439.55 $7,452.35 $89,428.25
5 $45.1441 $3,611.53 $7,824.97 $93,899.66
Position Step Hourly Biweekly Monthly Annually
Police Records Technician 1 $29.3365 $2,346.92 $5,084.99 $61,019.84 2 $30.8033 $2,464.26 $5,339.24 $64,070.83
3 $32.3434 $2,587.48 $5,606.20 $67,274.37
4 $33.9606 $2,716.85 $5,886.51 $70,638.09
5 $35.6587 $2,852.69 $6,180.83 $74,169.99
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Cloverdale Dispatchers' Association
19 Position Step Hourly Biweekly Monthly Annually
Finance & HR Analyst 1 $47.1431 $3,771.45 $8,171.47 $98,057.59 2 $49.5002 $3,960.02 $8,580.04 $102,960.47
3 $51.9752 $4,158.02 $9,009.04 $108,108.49
4 $54.5740 $4,365.92 $9,459.49 $113,513.91
5 $57.3027 $4,584.22 $9,932.47 $119,189.61
Position Step Hourly Biweekly Monthly Annually
Finance & HR Manager 1 $55.4027 $4,432.22 $9,603.14 $115,237.70 2 $58.1729 $4,653.83 $10,083.30 $120,999.58
3 $61.0815 $4,886.52 $10,587.46 $127,049.56
4 $64.1356 $5,130.85 $11,116.84 $133,402.04
5 $67.3424 $5,387.39 $11,672.68 $140,072.14
Position Step Hourly Biweekly Monthly Annually
Parks Superintendent 1 $46.8634 $3,749.07 $8,122.99 $97,475.83 2 $49.2065 $3,936.52 $8,529.14 $102,349.62
3 $51.6669 $4,133.35 $8,955.59 $107,467.10
4 $54.2502 $4,340.02 $9,403.37 $112,840.46
5 $56.9627 $4,557.02 $9,873.54 $118,482.48
Position Step Hourly Biweekly Monthly Annually
Police Lieutenant 1 $60.1903 $4,815.23 $10,432.99 $125,195.91 2 $63.1999 $5,055.99 $10,954.64 $131,455.71
3 $66.3599 $5,308.79 $11,502.37 $138,028.49
4 $69.6778 $5,574.23 $12,077.49 $144,929.92
5 $73.1617 $5,852.94 $12,681.37 $152,176.41
Position Step Hourly Biweekly Monthly Annually
Public Works & Parks Superintendent 1 $54.2502 $4,340.02 $9,403.37 $112,840.46 2 $56.9627 $4,557.02 $9,873.54 $118,482.48
3 $59.8109 $4,784.87 $10,367.22 $124,406.60
4 $62.8014 $5,024.11 $10,885.58 $130,626.93
5 $65.9415 $5,275.32 $11,429.86 $137,158.28
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Unaffiliated Employees
20 By Employment Contract
Longevity 5%
Acting Pay 10%
Cloverdale Police Officers' Association (POA)
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Canine Officer 5%
Education 1% - 6%
EMT $50/month
Field Training Officer 5%
Investigative Pay 5%
Longevity 2% - 8%
Out of Class Pay 5%
POST Advanced Certificate $250/month
POST Intermediate Certificate $150/month
School Resource Officer 5%
Shift Differential 5%
Uniform Allowance $1500/year
Cloverdale Dispatchers' Association
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Communications Training Officer 5%
Education 1% - 6%
EMT $50/month
Longevity 2% - 8%
Out of Class Pay 5%
POST Advanced Certificate (Dispatcher) $250/month
POST Intermediate Certificate (Dispatcher) $150/month
POST Advanced Certificate (Police Records Technician)* $150/month POST Intermediate Certificate (Police Records Technician)* $100/month POST Records Supervisor Certificate (Police Records Technician)* $150/month Shift Differential 5%
Uniform Allowance $1025/year
Cloverdale Classified Service Employees Association
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Certification Pay See Attachment A
Class B Drivers License 2%
Education - Academic Degrees ** 2% - 6%
Education - Academic Degrees *** 2%
Amount/Percentage
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Pensionable Incentive Pays by Unit
Amount/Percentage
Amount/Percentage
Amount/Percentage
* New or Updated Incentive Pay
**Employees hired on or before June 30,2017
**Employees hired after June 30,2017
21 CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Pensionable Incentive Pays by Unit
Longevity 2% - 8%
Out of Class Pay 5%
Uniform Allowance (Community Services Officer) $1375/year Unaffiliated
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Education - Academic Degrees ** 2% - 6%
Education - Academic Degrees *** 2%
Education - Certificates $75 or $150/month
Longevity 2% - 8%
Out of Class Pay 5%
Uniform Allowance (Police Lieutenant) $1500/year
Water Distributions License Grade II $50/mth
Amount/Percentage
* New or Updated Incentive Pay
**Employees hired on or before June 30,2017
**Employees hired after June 30,2017
22 Exhibit A - Cloverdale Classified Employee Association Monthly Pay Incentives for Certificate Series as of October 18, 2021 CERTIFICATIONS:
WATER OPERATIONS
Grade I Water Distribution Certificate MQ MQ MQ $25 $25 $25 $25 Grade II Water Distribution Certificate $50 MQ $50 MQr MQr $50 $50 $50 Grade I Water Treatment Plant Operator Certificate $25 MQ $25 $25 $25 Grade II Water Treatment Plant Operator Certificate $50 $50 $50 MQr $50 $50 $50 Grade III Water Treatment Plant Operator Certificate $75 MQ
WASTEWATER
Grade I Wastewater Treatment Plant Operator
Certification $25 $25 $25 $25 $25 MQ $25
Grade II Wastewater Treatment Plant Operator
Certification $50 $50 $50 $50 $50 $50 MQ MQ
Wastewater Collection Systems Maintenance1
PARKS, LANDSCAPE & MAINTENANCE
Qualified Applicators Certificate for pesticides MQ MQr Grade 1 Water Distribution Certificate MQ MQr
Grade 2 Water Distribution Certificate $50
Playground equipment safety inspection Certification MQ MQr Arborist License $100 $100 $100
BILINGUAL INCENTIVE
Bilingual Certificates $150/month
Advanced Bilingual Certificate $300/Month
Monthly Allowable Max. / Employee 2 $150 $200 $150 $125 $50 $150 $100 $100 $100 $150 $50 N/A MQ: Minimum Qualifications per current job description.
MQr: Recommended Minimum Qualification for position due to Federal, State or other local/city requirements for position duties and responsibilities. 1 Certificate Pay is Not Applicable at this time.
2 Maximum Certificate Pay is based on Highest Certificate within a Series and is not cumulative within a series.
Senior Water
Treatment Plant
Operator
POSITION:
Utility
Maintenance
Worker I
Utility
Maintenance
Worker II
Water Treatment
Plant Operator I
Water Treatment
Plant Operator II
SR
Engineering
Technician
All Classified
Employees per
MOU
Wastewater
Treatment
Plant
Operator I
Wastewater
Treatment
Plant
Operator II
Senior
Wastewater
Treatment Plant
Operator
Parks &
Landscape
Assistant
Parks &
Landscape Lead
Worker
Engineering
Technician
23 City Council/Successor Agency
Agenda Item Summary Agenda Item:
Meeting Date:
F.2
June 25, 2025
Agenda Section:
Consent
Staff Contact:
Chris Parker, Chief of Police
Agenda Item Title:
Consider a Resolution Approving the Agreement Between the City of Cloverdale and Axon Enterprise, Inc. for the Purchase of TASER 7 Units, Body-Worn Cameras, and Related Services and Equipment, and Authorizing a Budget Adjustment of $5,000 to Cover Implementation Costs ________________________________________________________________________________________ Recommended Council Action(s):
Approve a Resolution Entitled: “A Resolution of the City Council of the City of Cloverdale approving an agreement with Axon Enterprise, Inc. for the purchase of Taser 7 conducted energy devices, body-worn cameras, associated software, data storage, and services, further approving a budget adjustment to the fiscal year 2025-26 budget year of $5,000 for implementation costs and authorize the City Manager or his designee to execute the Axon contract for a five year term.”
________________________________________________________________________________________ Background:
The Cloverdale Police Department is entering into a renewed 5-year contract with Axon Enterprise Inc. to continue its proven investment in conducted energy weapons and digital evidence systems. The current Axon agreements supporting TASER 7 devices and body-worn cameras have served the department faithfully for seven years and are set to expire in April 2026. This renewal includes fourteen (14) TASER 7 units, fourteen (14) Axon Body 4 cameras, multi-bay docking stations, unlimited cloud storage, and comprehensive licensing and services.
Key Features of TASER 7
• Dual Laser Targeting & Warning Arc: Includes a green laser for daylight use and red laser for precise aim, along with a visible arc as a de-escalation tool.
• Improved Probe Performance: Spiral darts deliver nearly twice the kinetic energy and increased accuracy, especially through thick clothing, with the body designed to separate for better retention. • Adaptive Cross-Connect Technology: Automatically routes current across both probes to maintain effectiveness if placement varies or contact is lost.
• Optimized Cartridge Flexibility: Officers can tilt-select between "Close-Quarter" and "Stand-Off" energy cartridges, extending range up to 7.6 meters.
• Rechargeable Battery and Dock & Walk Integration: Batteries support ~150 five-second cycles; the docking system automates firmware updates and evidence uploads when officers dock and walk away
• Seamless Axon Network Integration: TASER 7 devices connect wirelessly to the Axon ecosystem, enabling automatic upload of logs into the Evidence.com platform.
Axon Ecosystem & Evidence.com Integration
24 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 25, 2025
Item No. F.2
• Unlimited Cloud Storage & Auto-Tagging: Body-worn camera (BWC) footage is stored without restriction. Metadata transfers—such as GPS coordinates, timestamps, and incident identification— are fully automated, easing retention management.
• Axon Signal Sidearm & Device Activation: Signal-enabled holsters trigger camera recording automatically when firearms are drawn, supplementing TASER 7 controls. • Records Efficiency with Sonoma County DA Integration: The Evidence.com platform interfaces directly with Sonoma County’s District Attorney’s Office and other local law enforcement agencies.
This optimizes the Records Department’s workflow for handling digital discovery requests, enhancing both speed and transparency.
Warranty Coverage & Cost Management
All TASER 7 devices, docking stations, body cameras, batteries, and related accessories are covered under a comprehensive hardware warranty throughout the 5-year term. This support streamlines long-term maintenance and minimizes unexpected costs.
_______________________________________________________________________________________ Summary:
The Cloverdale Police Department is renewing its 5-year agreement with Axon Enterprise, Inc., totaling $159,022.34, to continue deployment of TASER 7 devices and Axon Body 4 cameras. The program includes unlimited cloud storage, automatic metadata tagging, Axon Signal Sidearm firearm-triggered camera activation, and comprehensive warranty coverage through 2030. This contract ensures seamless integration with the Sonoma County District Attorney’s Office and other local law enforcement agencies through the Evidence.com platform—streamlining digital evidence sharing and greatly enhancing the efficiency of the Records Department in fulfilling discovery requests. An initial onboarding payment of $4,867.95 is due in September 2025, followed by annual payments of $30,830.86, beginning July 1, 2026. _______________________________________________________________________________ Options:
1. Authorize the city manager or his designee to execute the Axon contract #Q-671546-45810Js and the budget adjustment of $5,000 for onboarding costs.
2. Continue current contract until April of 2026.
3. Provide alternative direction to staff
________________________________________________________________________________________ Subcommittee Recommendation:
This budget amendment was presented to the Administration subcommittee on June 10th. ________________________________________________________________________________________ Budget/Financial Impact:
25 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 25, 2025
Item No. F.2
This item will result in a $5,000 one-time adjustment to the Police Department's General Fund operating budget for Fiscal Year 2025/2026 to cover onboarding and implementation costs. The first full annual payment of $30,830.86 will be programmed into the FY 2026/2027 budget and recur annually through FY 2029/2030, with funding anticipated to come from the General Fund. __________________________________________________________________________________ Attachments:
1. Resolution
2. Budget amendment form
3. Axon Contract #Q-671546-45810Js
26 CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO. ____ –2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING AN AGREEMENT WITH AXON ENTERPRISE, INC. FOR THE PURCHASE OF TASER 7 CONDUCTED ENERGY DEVICES, BODY-WORN
CAMERAS, ASSOCIATED SOFTWARE, DATA STORAGE, AND SERVICES, FURTHER APPROVING A BUDGET ADJUSTMENT TO THE FISCAL YEAR 2025-26 BUDGET YEAR OF $5,000 FOR IMPLEMENTATION COSTS AND
AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE AXON CONTRACT FOR A FIVE YEAR TERM
WHEREAS, THE CLOVERDALE POLICE DEPARTMENT HAS SUCCESSFULLY UTILIZED AXON’S TASER AND BODYWORN CAMERA TECHNOLOGY FOR THE PAST SEVEN YEARS; AND WHEREAS, THE CURRENT AGREEMENT WITH AXON ENTERPRISE, INC. IS SET TO EXPIRE IN APRIL 2026; AND
WHEREAS, THE DEPARTMENT SEEKS TO ENTER INTO A NEW FIVE-YEAR AGREEMENT TO CONTINUE USING TASER 7 CONDUCTED ENERGY DEVICES, AXON BODY 4 CAMERAS, AND AXON’S CLOUD-BASED DIGITAL EVIDENCE MANAGEMENT SYSTEM (EVIDENCE.COM); AND
WHEREAS, THE NEW CONTRACT PROVIDES CRITICAL UPGRADES, INCLUDING AUTOMATIC VIDEO
ACTIVATION VIA AXON SIGNAL SIDEARM, UNLIMITED CLOUD STORAGE, AUTO-TAGGING FEATURES, AND SEAMLESS INTEGRATION WITH THE SONOMA COUNTY DISTRICT ATTORNEY’S OFFICE; AND WHEREAS, THE TOTAL CONTRACT COST IS $159,022.34 OVER FIVE YEARS, WITH AN INITIAL ONBOARDING PAYMENT OF $4,867.95 DUE IN SEPTEMBER 2025, AND ANNUAL PAYMENTS OF $30,830.86 STARTING JULY 1, 2026; AND
WHEREAS, A $5,000 BUDGET ADJUSTMENT IS NEEDED IN THE FISCAL YEAR 2025/2026 GENERAL FUND OPERATING BUDGET TO FUND ONBOARDING AND IMPLEMENTATION COSTS; AND
WHEREAS, THE ADMINISTRATION SUBCOMMITTEE REVIEWED AND SUPPORTED THE PROPOSED AGREEMENT AND BUDGET AMENDMENT ON JUNE 10, 2025.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLOVERDALE AS FOLLOWS:
THE CITY COUNCIL HEREBY APPROVES THE FIVE-YEAR AGREEMENT WITH AXON ENTERPRISE, INC., AS OUTLINED IN CONTRACT #Q-671546-45812JS FOR A TOTAL AMOUNT NOT TO EXCEED $159,022.34.
THE CITY COUNCIL AUTHORIZES THE CITY MANAGER OR DESIGNEE TO EXECUTE THE AGREEMENT AND ANY RELATED DOCUMENTS NECESSARY TO IMPLEMENT THE TERMS OF THE AGREEMENT.
THE CITY COUNCIL AUTHORIZES A ONE-TIME BUDGET ADJUSTMENT OF $5,000 TO THE FISCAL YEAR 2025/2026 POLICE DEPARTMENT GENERAL FUND OPERATING BUDGET TO COVER INITIAL ONBOARDING AND IMPLEMENTATION EXPENSES.
27 The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 25th day of June 2025 by the following roll call vote:
Ayes: (_) Councilmember Brigham, Councilmember Cruz, CounWolter and Mayor Bagby Noes: (_) None
Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Michael Malony, City Clerk
1. Exhibit A: Budget amendment
2. Exhibit B: Contract
28 Budget Amendment Form
REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount
REVENUE TOTAL -
EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
100 30.302 5,000
EXPENDITURE TOTAL 5,000
PURPOSE
Contract
Date Date
Date Entered by Date
43120.000
Budget Amendment to the General Fund to cover the implementation costs of Axon City Manager
Small Tools&Equip
Department Head Finance Director
Date Prepared
June 9, 2025
Account Description Account No.
Police Deparatment
Account No.
Requesting Department
Account Description
Prepared By
Susie Holmes
X:\Agenda Development\COUNCIL\2025 Reports\6-25-2025\Consent\Axon Contract\Budget Amendment Form 29
Q-671546-45812JS
Issued: 06/04/2025
Quote Expiration: 06/30/2025
Estimated Contract Start Date: 10/01/2025
Account Number: 116942
Payment Terms: N30
Mode of Delivery: UPS-GND
Credit/Debit Amount: $0.00
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Cloverdale Police Dept. - CA
112 Broad St
Cloverdale,
CA
95425-3313
USA
Cloverdale Police Dept. - CA
112 Broad St
Cloverdale
CA
95425-3313
USA
Email:
Jake Schwisow
Phone:
Email: [email protected]
Fax:
Chris Parker
Phone: 707-894-2150
Email: [email protected]
Fax: (707) 894-5203
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $16,057.98 TOTAL COST $151,379.01
ESTIMATED TOTAL W/ TAX $159,022.34 TOTAL SAVINGS $80,289.90 Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
30
Payment Summary
Date Subtotal Tax Total
Sep 2025 $4,294.66 $573.29 $4,867.95
Jul 2026 $29,416.87 $1,413.99 $30,830.86
Jul 2027 $29,416.87 $1,413.99 $30,830.86
Jul 2028 $29,416.87 $1,413.99 $30,830.86
Jul 2029 $29,416.87 $1,413.99 $30,830.86
Jul 2030 $29,416.87 $1,414.08 $30,830.95
Total $151,379.01 $7,643.33 $159,022.34
31
Quote Unbundled Price: $231,668.99
Quote List Price: $199,622.99
Quote Subtotal: $151,379.01
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
100553 TRANSFER CREDIT - SOFTWARE AND SERVICES 1 $1.00 ($7,631.09) ($7,631.09) $0.00 ($7,631.09) BWCUwTAP BWC Unlimited with TAP 14 60 $128.58 $99.66 $95.67 $80,362.80 $2,601.16 $82,963.96 C00018 BUNDLE - TASER 7 CERTIFICATION 14 60 $89.39 $80.16 $72.15 $60,606.00 $5,042.17 $65,648.17 A la Carte Hardware
100769 AXON SIGNAL - SIDEARM LITERATURE AND
SCREWDRIVER PACK 1 $2.99 $0.00 $0.00 $0.00 $0.00
100681 AXON SIGNAL - SIDEARM SENSOR ONLY 14 $269.00 $0.00 $0.00 $0.00 $0.00 71044 AXON SIGNAL - BATTERY - CR2430 SINGLE PACK 14 $1.00 $0.00 $0.00 $0.00 $0.00 H00001 AB4 Camera Bundle 14 $899.00 $0.00 $0.00 $0.00 $0.00 H00002 AB4 Multi Bay Dock Bundle 2 $1,638.90 $0.00 $0.00 $0.00 $0.00 A la Carte Software
73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 60 $5.42 $4.07 $3,414.60 $0.00 $3,414.60 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 14 60 $10.85 $5.43 $4,557.00 $0.00 $4,557.00 73447 AXON FUSUS - LICENSE - PLUS USER 14 60 $15.19 $11.39 $9,569.70 $0.00 $9,569.70 A la Carte Services
80146 AXON BODY - PSO - VIRTUAL STARTER 1 $2,500.00 $500.00 $500.00 $0.00 $500.00 Total $151,379.01 $7,643.33 $159,022.34
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 1 1 09/01/2025
AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 14 1 09/01/2025
AB4 Camera Bundle 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 16 1 09/01/2025 AB4 Camera Bundle 100775 AXON BODY 4 - MAGNETIC DISCONNECT CABLE 16 1 09/01/2025 AB4 Camera Bundle 74028 AXON BODY - MOUNT - WING CLIP RAPIDLOCK 16 1 09/01/2025 AB4 Multi Bay Dock Bundle 100206 AXON BODY 4 - 8 BAY DOCK 2 1 09/01/2025 AB4 Multi Bay Dock Bundle 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 2 1 09/01/2025 AB4 Multi Bay Dock Bundle 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 2 1 09/01/2025 A la Carte 100681 AXON SIGNAL - SIDEARM SENSOR ONLY 14 1 09/01/2025 A la Carte 100769 AXON SIGNAL - SIDEARM LITERATURE AND SCREWDRIVER PACK 1 1 09/01/2025
A la Carte 71044 AXON SIGNAL - BATTERY - CR2430 SINGLE PACK 14 1 09/01/2025 BUNDLE - TASER 7 CERTIFICATION 100591 AXON TASER - CLEANING KIT 1 1 10/01/2025 32 Page
4 Q-671546-45812JS
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date BUNDLE - TASER 7 CERTIFICATION 100623 ENHANCED HOOK-AND-LOOP TRAINING (HALT) SUIT (V2)11 10/01/2025 BUNDLE - TASER 7 CERTIFICATION 20008 AXON TASER 7 - HANDLE - HIGH VIS GRN LASER CLASS 3R YLW 14
1 10/01/2025
BUNDLE - TASER 7 CERTIFICATION 20018 AXON TASER - BATTERY PACK - TACTICAL 161 10/01/2025 BUNDLE - TASER 7 CERTIFICATION 20063 AXON TASER 7 - HOLSTER - SAFARILAND RH 121 10/01/2025 BUNDLE - TASER 7 CERTIFICATION 20068 AXON TASER 7 - HOLSTER - SAFARILAND LH21 10/01/2025 BUNDLE - TASER 7 CERTIFICATION 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 70
1 10/01/2025
BUNDLE - TASER 7 CERTIFICATION 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 70
1 10/01/2025
BUNDLE - TASER 7 CERTIFICATION 22177 AXON TASER 7 - CARTRIDGE - HALT STANDOFF NS 281 10/01/2025 BUNDLE - TASER 7 CERTIFICATION 22178 AXON TASER 7 - CARTRIDGE - HALT CLOSE QUART NS 281 10/01/2025 BUNDLE - TASER 7 CERTIFICATION 22179 AXON TASER 7 - CARTRIDGE - INERT STANDOFF (3.5- DEGREE) NS 14
1 10/01/2025
BUNDLE - TASER 7 CERTIFICATION 22181 AXON TASER 7 - CARTRIDGE - INERT CLOSE QUART (12- DEGREE) NS 14
1 10/01/2025
BUNDLE - TASER 7 CERTIFICATION 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY11 10/01/2025 BUNDLE - TASER 7 CERTIFICATION 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA11 10/01/2025 BUNDLE - TASER 7 CERTIFICATION 74200 AXON TASER - DOCK - SIX BAY PLUS CORE11 10/01/2025 BUNDLE - TASER 7 CERTIFICATION 80087 AXON TASER - TARGET - CONDUCTIVE PROFESSIONAL
RUGGEDIZED
11 10/01/2025
BUNDLE - TASER 7 CERTIFICATION 80090 AXON TASER - TARGET FRAME - PROFESSIONAL 27.5 IN X 75 IN
11 10/01/2025
BUNDLE - TASER 7 CERTIFICATION 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 28
1 10/01/2026
BUNDLE - TASER 7 CERTIFICATION 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 28
1 10/01/2026
BUNDLE - TASER 7 CERTIFICATION 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 28
1 10/01/2027
BUNDLE - TASER 7 CERTIFICATION 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 28
1 10/01/2027
BUNDLE - TASER 7 CERTIFICATION 22177 AXON TASER 7 - CARTRIDGE - HALT STANDOFF NS 281 10/01/2027 BUNDLE - TASER 7 CERTIFICATION 22178 AXON TASER 7 - CARTRIDGE - HALT CLOSE QUART NS 281 10/01/2027 BWC Unlimited with TAP 73309 AXON BODY - TAP REFRESH 1 - CAMERA 141 03/03/2028 BWC Unlimited with TAP 73689 AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY21 03/03/2028 BUNDLE - TASER 7 CERTIFICATION 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 28
1 10/01/2028
BUNDLE - TASER 7 CERTIFICATION 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 28
1 10/01/2028
BUNDLE - TASER 7 CERTIFICATION 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 28
1 10/01/2029
BUNDLE - TASER 7 CERTIFICATION 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 28
1 10/01/2029
BWC Unlimited with TAP 73310 AXON BODY - TAP REFRESH 2 - CAMERA 141 09/01/2030 BWC Unlimited with TAP 73688 AXON BODY - TAP REFRESH 2 - DOCK MULTI BAY21 09/01/2030 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date BUNDLE - TASER 7 CERTIFICATION 101180 AXON TASER - DATA SCIENCE PROGRAM 14 10/01/2025 09/30/2030 BUNDLE - TASER 7 CERTIFICATION 20248 AXON TASER - EVIDENCE.COM LICENSE 14 10/01/2025 09/30/2030 BUNDLE - TASER 7 CERTIFICATION 20248 AXON TASER - EVIDENCE.COM LICENSE1 10/01/2025 09/30/2030 BWC Unlimited with TAP 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 14 10/01/2025 09/30/2030 33
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date BWC Unlimited with TAP 73746 AXON EVIDENCE - ECOM LICENSE - PRO 14 10/01/2025 09/30/2030 A la Carte 73447 AXON FUSUS - LICENSE - PLUS USER 14 10/01/2025 09/30/2030 A la Carte 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 10/01/2025 09/30/2030 A la Carte 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 14 10/01/2025 09/30/2030 Services
Bundle Item Description QTY
BUNDLE - TASER 7 CERTIFICATION 101193 AXON TASER - ON DEMAND CERTIFICATION 1 BUNDLE - TASER 7 CERTIFICATION 20246 AXON TASER 7 - REPLACEMENT ACCESS PROGRAM - DUTY CARTRIDGE 14 A la Carte 80146 AXON BODY - PSO - VIRTUAL STARTER 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date BWC Unlimited with TAP 80464 AXON BODY - TAP WARRANTY - CAMERA 14 09/01/2026 09/30/2030 BWC Unlimited with TAP 80465 AXON BODY - TAP WARRANTY - MULTI BAY DOCK 2 09/01/2026 09/30/2030 BUNDLE - TASER 7 CERTIFICATION 80374 AXON TASER - EXT WARRANTY - BATTERY PACK T7/T10 16 10/01/2026 09/30/2030 BUNDLE - TASER 7 CERTIFICATION 80395 AXON TASER 7 - EXT WARRANTY - HANDLE 14 10/01/2026 09/30/2030 BUNDLE - TASER 7 CERTIFICATION 80396 AXON TASER - EXT WARRANTY - DOCK SIX BAY T7/T10 1 10/01/2026 09/30/2030 34
Shipping Locations
Location Number Street City State Zip Country
1 112 Broad St Cloverdale CA 95425-3313 USA
Payment Details
Sep 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Upfront Payment 100681 AXON SIGNAL - SIDEARM SENSOR ONLY 14 $0.00 $0.00 $0.00 Upfront Payment 100769 AXON SIGNAL - SIDEARM LITERATURE AND SCREWDRIVER PACK 1 $0.00 $0.00 $0.00 Upfront Payment 71044 AXON SIGNAL - BATTERY - CR2430 SINGLE PACK 14 $0.00 $0.00 $0.00 Upfront Payment 73447 AXON FUSUS - LICENSE - PLUS USER 14 $717.73 $0.00 $717.73 Upfront Payment 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $256.10 $0.00 $256.10 Upfront Payment 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 14 $341.78 $0.00 $341.78 Upfront Payment 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $37.50 $0.00 $37.50 Upfront Payment BWCUwTAP BWC Unlimited with TAP 14 $6,027.21 $195.08 $6,222.29 Upfront Payment C00018 BUNDLE - TASER 7 CERTIFICATION 14 $4,545.43 $378.21 $4,923.64 Upfront Payment H00001 AB4 Camera Bundle 14 $0.00 $0.00 $0.00 Upfront Payment H00002 AB4 Multi Bay Dock Bundle 2 $0.00 $0.00 $0.00 Invoice Upon Fulfillment 100553 TRANSFER CREDIT - SOFTWARE AND SERVICES 1 ($7,631.09) $0.00 ($7,631.09) Total $4,294.66 $573.29 $4,867.95
Jul 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Annual Payment 1 100681 AXON SIGNAL - SIDEARM SENSOR ONLY 14 $0.00 $0.00 $0.00 Annual Payment 1 100769 AXON SIGNAL - SIDEARM LITERATURE AND SCREWDRIVER PACK 1 $0.00 $0.00 $0.00 Annual Payment 1 71044 AXON SIGNAL - BATTERY - CR2430 SINGLE PACK 14 $0.00 $0.00 $0.00 Annual Payment 1 73447 AXON FUSUS - LICENSE - PLUS USER 14 $1,770.39 $0.00 $1,770.39 Annual Payment 1 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $631.70 $0.00 $631.70 Annual Payment 1 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 14 $843.04 $0.00 $843.04 Annual Payment 1 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $92.50 $0.00 $92.50 Annual Payment 1 BWCUwTAP BWC Unlimited with TAP 14 $14,867.09 $481.21 $15,348.30 Annual Payment 1 C00018 BUNDLE - TASER 7 CERTIFICATION 14 $11,212.15 $932.78 $12,144.93 Annual Payment 1 H00001 AB4 Camera Bundle 14 $0.00 $0.00 $0.00 Annual Payment 1 H00002 AB4 Multi Bay Dock Bundle 2 $0.00 $0.00 $0.00 Total $29,416.87 $1,413.99 $30,830.86
Jul 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Annual Payment 2 100681 AXON SIGNAL - SIDEARM SENSOR ONLY 14 $0.00 $0.00 $0.00 Annual Payment 2 100769 AXON SIGNAL - SIDEARM LITERATURE AND SCREWDRIVER PACK 1 $0.00 $0.00 $0.00 Annual Payment 2 71044 AXON SIGNAL - BATTERY - CR2430 SINGLE PACK 14 $0.00 $0.00 $0.00 Annual Payment 2 73447 AXON FUSUS - LICENSE - PLUS USER 14 $1,770.39 $0.00 $1,770.39 Annual Payment 2 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $631.70 $0.00 $631.70 Annual Payment 2 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 14 $843.04 $0.00 $843.04 Annual Payment 2 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $92.50 $0.00 $92.50 Annual Payment 2 BWCUwTAP BWC Unlimited with TAP 14 $14,867.09 $481.21 $15,348.30 35 Page
7 Q-671546-45812JS
Jul 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Annual Payment 2 C00018 BUNDLE - TASER 7 CERTIFICATION 14 $11,212.15 $932.78 $12,144.93 Annual Payment 2 H00001 AB4 Camera Bundle 14 $0.00 $0.00 $0.00 Annual Payment 2 H00002 AB4 Multi Bay Dock Bundle2 $0.00 $0.00 $0.00 Total $29,416.87 $1,413.99 $30,830.86
Jul 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Annual Payment 3 100681 AXON SIGNAL - SIDEARM SENSOR ONLY 14 $0.00 $0.00 $0.00 Annual Payment 3 100769 AXON SIGNAL - SIDEARM LITERATURE AND SCREWDRIVER PACK1 $0.00 $0.00 $0.00 Annual Payment 3 71044 AXON SIGNAL - BATTERY - CR2430 SINGLE PACK 14 $0.00 $0.00 $0.00 Annual Payment 3 73447 AXON FUSUS - LICENSE - PLUS USER 14 $1,770.39 $0.00 $1,770.39 Annual Payment 3 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $631.70 $0.00 $631.70 Annual Payment 3 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 14 $843.04 $0.00 $843.04 Annual Payment 3 80146 AXON BODY - PSO - VIRTUAL STARTER1 $92.50 $0.00 $92.50 Annual Payment 3 BWCUwTAP BWC Unlimited with TAP 14 $14,867.09 $481.21 $15,348.30 Annual Payment 3 C00018 BUNDLE - TASER 7 CERTIFICATION 14 $11,212.15 $932.78 $12,144.93 Annual Payment 3 H00001 AB4 Camera Bundle 14 $0.00 $0.00 $0.00 Annual Payment 3 H00002 AB4 Multi Bay Dock Bundle2 $0.00 $0.00 $0.00 Total $29,416.87 $1,413.99 $30,830.86
Jul 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Annual Payment 4 100681 AXON SIGNAL - SIDEARM SENSOR ONLY 14 $0.00 $0.00 $0.00 Annual Payment 4 100769 AXON SIGNAL - SIDEARM LITERATURE AND SCREWDRIVER PACK1 $0.00 $0.00 $0.00 Annual Payment 4 71044 AXON SIGNAL - BATTERY - CR2430 SINGLE PACK 14 $0.00 $0.00 $0.00 Annual Payment 4 73447 AXON FUSUS - LICENSE - PLUS USER 14 $1,770.39 $0.00 $1,770.39 Annual Payment 4 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $631.70 $0.00 $631.70 Annual Payment 4 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 14 $843.04 $0.00 $843.04 Annual Payment 4 80146 AXON BODY - PSO - VIRTUAL STARTER1 $92.50 $0.00 $92.50 Annual Payment 4 BWCUwTAP BWC Unlimited with TAP 14 $14,867.09 $481.21 $15,348.30 Annual Payment 4 C00018 BUNDLE - TASER 7 CERTIFICATION 14 $11,212.15 $932.78 $12,144.93 Annual Payment 4 H00001 AB4 Camera Bundle 14 $0.00 $0.00 $0.00 Annual Payment 4 H00002 AB4 Multi Bay Dock Bundle2 $0.00 $0.00 $0.00 Total $29,416.87 $1,413.99 $30,830.86
Jul 2030
Invoice Plan Item Description Qty Subtotal Tax Total
Annual Payment 5 100681 AXON SIGNAL - SIDEARM SENSOR ONLY 14 $0.00 $0.00 $0.00 Annual Payment 5 100769 AXON SIGNAL - SIDEARM LITERATURE AND SCREWDRIVER PACK1 $0.00 $0.00 $0.00 Annual Payment 5 71044 AXON SIGNAL - BATTERY - CR2430 SINGLE PACK 14 $0.00 $0.00 $0.00 Annual Payment 5 73447 AXON FUSUS - LICENSE - PLUS USER 14 $1,770.39 $0.00 $1,770.39 Annual Payment 5 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 14 $631.70 $0.00 $631.70 Annual Payment 5 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 14 $843.04 $0.00 $843.04 Annual Payment 5 80146 AXON BODY - PSO - VIRTUAL STARTER1 $92.50 $0.00 $92.50 Annual Payment 5 BWCUwTAP BWC Unlimited with TAP 14 $14,867.09 $481.24 $15,348.33 Annual Payment 5 C00018 BUNDLE - TASER 7 CERTIFICATION 14 $11,212.15 $932.84 $12,144.99 Annual Payment 5 H00001 AB4 Camera Bundle 14 $0.00 $0.00 $0.00 Annual Payment 5 H00002 AB4 Multi Bay Dock Bundle2 $0.00 $0.00 $0.00 Total $29,416.87 $1,414.08 $30,830.95
36
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Exceptions to Standard Terms and Conditions
38
Agency has existing contract(s) originated via Quote(s):
Q-309107, Q-489183
Agency is terminating those contracts effective 10/1/2025. Any changes in this date will result in modification of the program value which may result in additional fees or credits due to or from Axon.
The parties agree that Axon is applying a Net Transfer Credit of -$7,631.09 Any credits contained in this quote are contingent upon payment in full of the following amounts:
• Year 3 – 3/11/2025 invoice INUS330284 for $26,820.00. • Year 4 – 3/11/2025 invoice INUS330283 for $26,820.00. • Year 5 – 3/15/2025 Pending Invoice for $26,820.00.
100% discounted body-worn camera and docking station hardware contained in this quote reflects a TAP replacement for hardware purchased under existing quotes aforementioned above. All TAP obligations from this contract will be considered fulfilled upon execution of this quote. \s1\ \d1\
Signature Date Signed
6/4/2025
39
City Council/Successor Agency
Agenda Item Summary Agenda Item:
Meeting Date:
F.3
June 25, 2025
Agenda Section:
Consent
Staff Contact:
Chris Parker, Chief of Police
Agenda Item Title:
Cloverdale Police Department Military Equipment Use Policy 708 Annual Report Recommended Council Action(s):
Consider approving the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report in accordance with Assembly Bill 481
Background:
Assembly Bill 4811 (AB 481), codified in Government Code sections 7070 through 7075, mandates that law enforcement agencies obtain approval from their respective governing bodies by adopting a "military equipment" use policy through an ordinance before funding, acquiring, or deploying such equipment. The Cloverdale Police Department (CPD) is now seeking the City Council's approval of the attached Military Equipment Policy 708 to continue using the essential equipment specified in the policy.
The items classified as "military equipment" under AB 481 play an integral role in the best practices for law enforcement agencies (LEAs) nationwide. These tools have been field-tested and are employed to enhance the safety of both citizens and officers. Losing access to this equipment would compromise the safety and security of residents and police officers in Cloverdale.
It is important to note that the term "military equipment" as defined by AB 481 does not necessarily refer to equipment previously used by the military. According to AB 481, "military equipment" includes, but is not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper balls, lesslethal shotguns, less-lethal 40mm projectile launchers, and flashbangs.
On June 22, 2022, the staff presented the Cloverdale Police Department Military Equipment Use Policy to the council, which included all equipment owned by the department that qualified under the definition. The council approved the policy.
Summary:
California Government Code Section 7071 requires each law enforcement agency to obtain approval of the applicable governing body, by the adoption of a military equipment use policy, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, use, or collaboration with another agency in the use, of military equipment. The section requires similar approval for the continued use of military equipment acquired before January 1, 2022, with May 1, 2022, as the deadline for an agency to begin a governing body approval process.
Section 7071 also directs each law enforcement agency to make publicly available on the agency’s website any proposed or final military equipment use policy for as long as the military equipment is available for 41 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 25, 2025
Item No. F.3
use. The section also requires the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type of military equipment or modify the military equipment use policy if it determines, based on an annual military equipment report (under Section 7072) prepared by the law enforcement agency, as provided, that the military equipment does not comply with the specified standards for approval.
Section 7072 specifies that after receiving approval for its military equipment use policy, the law enforcement agency must submit an annual military equipment report providing certain required information for each type of military equipment approved by the governing body for as long as the equipment is available for use. The report must include, at a minimum, the following information for the immediately preceding calendar year for each type of military equipment:
• A summary of how the military equipment was used and the purpose of its use. • A summary of any complaints or concerns received concerning the military equipment. • The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
• The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
• The quantity possessed for each type of military equipment. • If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
The Cloverdale Police Department possesses and deploys items that qualify within the definition of “Military Equipment” and therefore seeks council approval to approve the Military Equipment Use Policy Annual Report.
Options:
1. Review and approve the Military Equipment Use Policy Annual Report as required in AB 481 and; or
2. Provide alternative direction to staff
Subcommittee Recommendation:
The Military Equipment Use Policy Annual Report was brought to the Administration subcommittee meeting.
Budget/Financial Impact:
No impact
Attachments:
1. Cloverdale Police Department “Military Equipment Use Policy” 708.1
2. Cloverdale Police Department Lexipol policy section 708-Military Equipment
3. Assembly Bill 481
42 CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
708.1-GO
708.1-GO
MILITARY EQUIPMENT USE
PURPOSE
This policy establishes guidelines for the acquisition, funding, use, and reporting of "military equipment," as the term is defined in Government Code section 7070. This policy is provided to fulfill the obligations set forth in Assembly Bill No. 481. These obligations include but are not limited to seeking approval on specific items deemed to be military equipment and requirements related to compliance, annual reporting, cataloging, and complaints regarding these items.
POLICY
It is the policy of the Cloverdale Police Department (“CPD”) that there be legally enforceable safeguards, including transparency, oversight, and accountability measures in place to protect the public's welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.
PHILOSOPHY
The acquisition of military equipment and its deployment in our community may impact the public's safety and welfare. The public has a right to know about any funding, acquisition, or use of military equipment by local government officials, as well as a right to participate in any government agency's decision to fund, acquire, or use such equipment. Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public's welfare, safety, civil rights, and civil liberties and should be based on meaningful public input.
PROCEDURE
A. DEFINITIONS
1. Governing Body – The elected or appointed entity that oversees the Cloverdale Police Department
2. Military Equipment – Any of a wide variety of items as defined by California Government Code section 7070, subsections (c)(1) through (c)(16).
B. GENERAL
1. The Department shall obtain approval of the governing body annually prior to engaging in any of the following activities:
a. Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
b. Seeking funds for military equipment including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
c. Acquiring military equipment permanently or temporarily, including borrowing or 43 CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
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leasing.
d. Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body. e. Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to general order.
f. Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment.
2. In seeking the approval of the governing body (Cloverdale City Council), CPD shall submit a proposed military equipment use policy, or subsequent amendments, to the City Council and the public via the law enforcement agency's internet website at least 30 days prior to any public hearing concerning the military equipment at issue. The City Council shall only approve the proposed military equipment use policy if it is determined that the military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
C. MILITARY EQUIPMENT USE CONSIDERATIONS
1. Military equipment shall only acquired and authorized by CPD if the governing body determines:
a. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. b. The military equipment is reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
c. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military
2. Military equipment shall only be used by a CPD employee only after applicable training, including any course required by the Commission on Peace Officer Standards and Training, has been completed unless exigent circumstances arise.
D. MILITARY EQUIPMENT REPORTING CONSIDERATIONS
CPD shall submit an annual military equipment report to the City Council that addresses each type of military equipment possessed by CPD.
1. CPD shall also make each annual military equipment report publicly available on its internet website for as long as the military equipment is available for use.
2. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
a. A summary of how the military equipment was used and the purpose of its use. b. A summary of any complaints or concerns received concerning the military equipment.
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c. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. d. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
e. The quantity possessed for each type of military equipment. f. If CPD intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment. i. Within 30 days of submitting and publicly releasing an annual military equipment report, CPD shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and CPD's funding, acquisition, or use of military equipment.
E. CATALOGING OF MILITARY USE EQUIPMENT
All military use equipment kept and maintained by the Cloverdale Police Department shall be cataloged in a way that addresses each of the following requirements:
1. The manufacturer's description of the equipment.
2. The capabilities of the equipment.
3. The purposes and authorized uses for which the Department proposes to use the equipment.
4. The expected lifespan of the equipment.
5. The fiscal impact of the equipment, both initially and for ongoing maintenance.
6. The quantity of the equipment, whether maintained or sought.
F. COMPLIANCE
1. The Department Administrative Team (DAT) will ensure that all CPD members comply with this policy. The DAT will conduct an annual audit. The Chief of Police or designee will be notified of any policy violations and, if needed, the violation(s) will be referred to the Internal Affairs Division and handled in accordance with the Lexipol Policy titled-(Internal Affairs Investigations). All instances of non-compliance will be reported to City Council via the annual military equipment report.
2. Any member of the public can register a question or concern regarding military use equipment by contacting CPD by email or by phone. A response to the question or concern shall be completed by CPD in a timely manner.
3. Any member of the public can submit a complaint to any member of CPD and in any form (i.e. in-person, telephone, email, etc.). Once the complaint is received, it should be routed to the Sergeants in accordance with Lexipol Policy titled-(Personnel Complaints).
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G. FUNDING
CPD shall seek City Council approval for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
1. CPD has the authority to apply for funding prior to obtaining City Council approval in the case of exigent circumstances. CPD shall obtain City Council approval as soon as practical.
EQUIPMENT USED BY CLOVERDALE POLICE IDENTIFIED BY ASSEMBLY BILL 481 (CPD was utilizing this equipment prior to Assembly Bill 481 passing and CPD does not have any surplus military equipment)
H. MILITARY USE EQUIPMENT
1. Unmanned Aircraft System (UAS): An unmanned aircraft along with the associated equipment necessary to control it remotely.
a. Description, quantity, capabilities, and purchase cost of current UAS:
• DJI M210 with RTK, cost: $27,000 each, quantity: 1. UAS that has 32 minutes of flight time, in all-weather, rated IP43, has an IR camera, Zenmuse gimbal zoom camera, which includes picture/video recording capabilities in 4k. • DJI Parrot ANAFI, cost $0.00 (Came free with purchase of M210) quantity: 1.
UAS has a 25 min. flight time, good weather only, has a mounted camera on a 180 deg. Gimble, and is foldable for portability. Works off smartphone app and is limited in capabilities. This UAS can take pictures and video which includes a digital zoom.
b. Purpose
To be deployed when its view would assist officers or incident commanders with the following situations, which include, but are not limited to:
i. major collision investigations.
ii. Search for missing persons.
iii. natural disaster management.
iv. crime scene photography.
v. SWAT, tactical, or other public safety and life preservation missions. vi. In response to specific requests from local, state, or federal fire authorities for fire response and/or prevention.
c. Authorized Use
Only assigned operators who have completed the required training shall be permitted to operate or supervise the DJI Parrot/DJI Matric 210 RTK during approved missions. d. Expected Life Span
All UAS equipment, 5 years.
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e. Fiscal Impact
Annual maintenance and battery replacement cost are approximately $500.00. f. Training
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation. In addition, each operator must attend a 40-hour department training and ongoing quarterly training.
g. Legal and Procedural Rules
Use is established under FAA Regulation 14 CFR Part 107 and the City of Cloverdale Lexipol UAS policy. It is the policy of the CPD to utilize UAS only for official law enforcement purposes and in a manner that respects the privacy of our community, pursuant to State and Federal law.
2. Chemical Agent and Smoke Canisters: 37MM Launchers are utilized by CPD personnel as a less-lethal tool that contains chemical agents that are released when deployed. a. Description, quantity, capabilities, and purchase cost i. PENN ARMS, 37MM SINGLE SHOT LAUNCHER, #L137-1, Barrel: 6061-T6 Aluminum, Type III Hard Coat Anodized Frame/Fire Control Group: Steel Foregrip & Trigger Grip: Super Tough (ST) Glass Filled Nylon Resin cost: $1000, quantity: 1.
The 37MM Single Launcher is a tactical single-shot launcher that features a fixed stock with iron sights.
b. Purpose; Limit the escalation of conflict where employment of lethal force is prohibited c. Authorized use Situations: Chemical agents used are tightly regulated by CA Penal Code Section 22810.
3. Less Lethal Shotgun: Less Lethal Shotgun is used to deploy the less-lethal 12-gauge SuperSock Beanbag Round (personnel are not trained to deploy this equipment). a. A supervisor is currently scheduled to attend a P.O.S.T. certified class to be an instructor.
b. Description, quantity, capabilities, and purchase cost i. REMINGTON 870 LESS LETHAL SHOTGUN, cost: $946, quantity: 3. The Remington 870 Less Lethal Shotgun is used to deploy the less-lethal 12-gauge Super-Sock Beanbag Round up to a distance of 75 feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat, which is a principle of De-escalation. ii. 12-GAUGE SUPER-SOCK BEANBAG ROUND-Model 2581, cost: $5, quantity: 16. A less lethal 2.4-inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270-290 feet per second (FPS). CTS Super-Sock rounds are discharged from a dedicated 12-gauge shotgun that is distinguishable by an orange buttstock and foregrip. This round provides accurate 47 CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
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and effective performance when fired from the approved distance of not fewer than five (5) feet. The maximum effective range of this munition is up to 75 feet from the target. The Model 2581 Super-Sock is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to "unfold" or "stabilize." The Super- Sock is an aerodynamic projectile. However, accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator.
The Super-Sock is very accurate. However, effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts.
c. Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
b: Authorized Use
Situations for the use of the less-lethal weapon systems may include, but are not limited i. Self-destructive, dangerous and/or combative individuals. Circumstances where a tactical advantage can be obtained
ii. Potentially vicious animals.
iii. Training exercises or approved demonstrations.
d. Lifespan
Remington 870 Less Lethal Shotgun- 25 years.
Super Sock Round- No listed expiration date.
e. Fiscal Impact
Annual maintenance is approximately $50 for each shotgun. f. Training
All officers are trained in the 12 gauge less-lethal shotgun as a less-lethal option by inservice training. g. Legal and Procedural Rules
Use is established under the Lexipol Policy. It is the policy of the CPD to utilize the lesslethal shotgun only for official law enforcement purposes and pursuant to State and Federal law, including those regarding the use of force.
4. Rifles: Guns that are fired from shoulder level, having a long spirally grooved barrel intended to make bullets spin and thereby have greater accuracy over a long distance. a. Description, quantity, capabilities, and purchase cost i. BUSHMASTER .223 CALIBER RIFLE, MODEL XM15-E25, cost:
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$1000, quantity: 6. The BUSHMASTER with 16" Barrel, AR-15, is an entrylevel AR-15 style rifle. The magazine holds 30 rounds of .223 ammunition and the rifle has a non-collapsible stock. This rifle is primarily used in an overwatch capacity to protect the community during large events. ii. BUSHMASTER .223 CALIBER RIFLE, MODEL 90831 cost: $1000, quantity: 6. A highly accurate and durable rifle that includes a 16" barrel length and 30 round magazine. This rifle is primarily used in an overwatch capacity to protect the community during large events.
iii. COLT ARMS .223 CALIBER RIFLE, AR-15 SP1, cost $1000, quantity 2.
The COLT ARMS AR-15 with a 16" barrel is an entry-level rifle. The magazine holds 30 rounds of .223 ammunition and the rifle has a non- collapsible stock. This rifle is primarily used in an overwatch capacity to protect the community during large events.
b. Purpose
To be used as a precision weapon to address a threat with more precision and/or greater distances than a handgun, if present and feasible.
c. Authorized Use
Only members that are P.O.S.T. certified are authorized to use a rifle. d. Lifespan
BUSHMASTER XM15-E25.223 rifle- 15 years.
BUSHMASTER 90831 .223 rifle- 15 years. COLT
ARMS AR-15 .223 rifle, 15 years.
e. Fiscal Impact
Annual maintenance is approximately $50 for each rifle. f. Training
Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification two times a year.
g. Legal and Procedural Rules
Use is established under Lexipol policy. It is the policy of the CPD to utilize rifles only for official law enforcement purposes and pursuant to State and Federal law regarding the use of force.
I. MAINTENANCE OF MILITARY USE SUPPLY LEVELS
When stocks of military equipment have reached significantly low levels or have been 49 CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
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exhausted, the Department may order up to 10% of stock in a calendar year without city council approval to maintain essential availability for the Department's needs. 50 Policy
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Cloverdale Police Department
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Copyright Lexipol, LLC 2024/01/03, All Rights Reserved.
Published with permission by Cloverdale Police Department Military Equipment - 1
Military Equipment
708.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
708.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):
Governing body – The elected or appointed body that oversees the Department.
Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
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708.2 POLICY
It is the policy of the Cloverdale Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 708.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Cloverdale Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
1. Publicizing the details of the meeting.
2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
708.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:
[Insert attachment here]
708.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
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(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 708.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 708.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).
The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 708.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
53 SHARE THIS: Date Published: 10/01/2021 09:00 PM
AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. (2021-2022)
Assembly Bill No. 481
CHAPTER 406
An act to add Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, relating to military equipment.
[ Approved by Governor September 30, 2021. Filed with Secretary of State September 30, 2021. ]
LEGISLATIVE COUNSEL'S DIGEST
AB 481, Chiu. Law enforcement and state agencies: military equipment: funding, acquisition, and use.
Existing law designates the Department of General Services as the agency for the State of California responsible for distribution of federal surplus personal property, excepting food commodities, and requires the department to, among other things, do all things necessary to the execution of its powers and duties as the state agency for the distribution of federal personal surplus property, excepting food commodities, in accordance with specified federal law. Existing law, the Federal Surplus Property Acquisition Law of 1945, authorizes a local agency, as defined, to acquire surplus federal property without regard to any law which requires posting of notices or advertising for bids, inviting or receiving bids, or delivery of purchases before payment, or which prevents the local agency from bidding on federal surplus property. Existing federal law authorizes the Department of Defense to transfer surplus personal property, including arms and ammunition, to federal or state agencies for use in law enforcement activities, subject to specified conditions, at no cost to the acquiring agency.
This bill would require a law enforcement agency, defined to include specified entities, to obtain approval of the applicable governing body, by adoption of a military equipment use policy, as specified, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. The bill would also require similar approval for the continued use of military equipment acquired prior to January 1, 2022. The bill would allow the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standards. The bill would require the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type, as defined, of military equipment or amend the military equipment use policy if it determines, based on an annual military equipment report prepared by the law enforcement agency, as provided, that the military equipment does not comply with the above-described standards for approval. The bill would specify these provisions do not preclude a county or local municipality from implementing additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.
Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites 5/12/25, 5:51 PM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 1/654 This bill would also require a state agency, as defined, to create a military equipment use policy before engaging in certain activities, publish the policy on the agency’s internet website, and provide a copy of the policy to the Governor or the Governor’s designee, as specified. The bill would also require a state agency that seeks to continue use of military equipment acquired prior to January 1, 2022, to create a military equipment use policy.
This bill would also include findings that the changes proposed by this bill address a matter of statewide concern rather than a municipal affair and, therefore, apply to all cities, including charter cities.
By adding to the duties of local officials with respect to the funding, acquisition, and use of military equipment, this bill would impose a state-mandated local program.
The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose.
This bill would make legislative findings to that effect.
The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.
This bill would provide that no reimbursement is required by this act for a specified reason.
Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:
SECTION 1. The Legislature finds and declares all of the following:
(a) The acquisition of military equipment and its deployment in our communities adversely impacts the public’s safety and welfare, including increased risk of civilian deaths, significant risks to civil rights, civil liberties, and physical and psychological well-being, and incurment of significant financial costs. Military equipment is more frequently deployed in low-income Black and Brown communities, meaning the risks and impacts of police militarization are experienced most acutely in marginalized communities. (b) The public has a right to know about any funding, acquisition, or use of military equipment by state or local government officials, as well as a right to participate in any government agency’s decision to fund, acquire, or use such equipment.
(c) Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety, civil rights, and civil liberties, and should be based on meaningful public input.
(d) Legally enforceable safeguards, including transparency, oversight, and accountability measures, must be in place to protect the public’s welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.
(e) The lack of a public forum to discuss the acquisition of military equipment jeopardizes the relationship police have with the community, which can be undermined when law enforcement is seen as an occupying force rather than a public safety service.
SEC. 2. Chapter 12.8 (commencing with Section 7070) is added to Division 7 of Title 1 of the Government Code, to read:
CHAPTER 12.8. Funding, Acquisition, and Use of Military Equipment 7070. For purposes of this chapter, the following definitions shall apply:
(a) “Governing body” means the elected body that oversees a law enforcement agency or, if there is no elected body that directly oversees the law enforcement agency, the appointed body that oversees a law enforcement agency. In the case of a law enforcement agency of a county, including a sheriff’s department or a district attorney’s office, “governing body” means the board of supervisors of the county. (b) “Law enforcement agency” means any of the following:
5/12/25, 5:51 PM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 2/655 (1) A police department, including the police department of a transit agency, school district, or any campus of the University of California, the California State University, or California Community Colleges. (2) A sheriff’s department.
(3) A district attorney’s office.
(4) A county probation department.
(c) “Military equipment” means the following:
(1) Unmanned, remotely piloted, powered aerial or ground vehicles. (2) Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision. (3) High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and onehalf-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached.
However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.
(4) Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.
(5) Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.
(6) Weaponized aircraft, vessels, or vehicles of any kind. (7) Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
(8) Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(9) Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision.
(10) Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.
(11) Any firearm or firearm accessory that is designed to launch explosive projectiles. (12) “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray.
(13) Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD). (14) The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons. (15) Any other equipment as determined by a governing body or a state agency to require additional oversight.
(16) Notwithstanding paragraphs (1) through (15), “military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency. (d) “Military equipment use policy” means a publicly released, written document governing the use of military equipment by a law enforcement agency or a state agency that addresses, at a minimum, all of the following:
(1) A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment. 5/12/25, 5:51 PM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 3/656 (2) The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment.
(3) The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment. (4) The legal and procedural rules that govern each authorized use. (5) The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy. (6) The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
(7) For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.
(e) “State agency” means the law enforcement division of every state office, officer, department, division, bureau, board, and commission or other state body or agency, except those agencies provided for in Article IV (except Section 20 thereof) or Article VI of the California Constitution. (f) “Type” means each item that shares the same manufacturer model number. 7071. (a) (1) A law enforcement agency shall obtain approval of the governing body, by an ordinance adopting a military equipment use policy at a regular meeting of the governing body held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable, prior to engaging in any of the following:
(A) Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(B) Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (C) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing. (D) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body. (E) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter. (F) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment. (G) Acquiring military equipment through any means not provided by this paragraph. (2) No later than May 1, 2022, a law enforcement agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall commence a governing body approval process in accordance with this section. If the governing body does not approve the continuing use of military equipment, including by adoption pursuant to this subdivision of a military equipment use policy submitted pursuant to subdivision (b), within 180 days of submission of the proposed military equipment use policy to the governing body, the law enforcement agency shall cease its use of the military equipment until it receives the approval of the governing body in accordance with this section.
(b) In seeking the approval of the governing body pursuant to subdivision (a), a law enforcement agency shall submit a proposed military equipment use policy to the governing body and make those documents available on the law enforcement agency’s internet website at least 30 days prior to any public hearing concerning the military equipment at issue.
5/12/25, 5:51 PM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 4/657 (c) The governing body shall consider a proposed military equipment use policy as an agenda item for an open session of a regular meeting and provide for public comment in accordance with the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M.
Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable. (d) (1) The governing body shall only approve a military equipment use policy pursuant to this chapter if it determines all of the following:
(A) The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
(B) The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
(C) If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety. (D) Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance. (2) In order to facilitate public participation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the relevant law enforcement agency for as long as the military equipment is available for use.
(e) (1) The governing body shall review any ordinance that it has adopted pursuant to this section approving the funding, acquisition, or use of military equipment at least annually and, subject to paragraph (2), vote on whether to renew the ordinance at a regular meeting held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable. (2) The governing body shall determine, based on the annual military equipment report submitted pursuant to Section 7072, whether each type of military equipment identified in that report has complied with the standards for approval set forth in subdivision (d). If the governing body determines that a type of military equipment identified in that annual military equipment report has not complied with the standards for approval set forth in subdivision (d), the governing body shall either disapprove a renewal of the authorization for that type of military equipment or require modifications to the military equipment use policy in a manner that will resolve the lack of compliance.
(f) Notwithstanding subdivisions (a) to (e), inclusive, if a city contracts with another entity for law enforcement services, the city shall have the authority to adopt a military equipment use policy based on local community needs.
7072. (a) A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(1) A summary of how the military equipment was used and the purpose of its use. (2) A summary of any complaints or concerns received concerning the military equipment. (3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
(4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
(5) The quantity possessed for each type of military equipment. 5/12/25, 5:51 PM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 5/658 (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
(b) Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment. 7073. (a) A state agency shall create a military equipment use policy prior to engaging in any of the following:
(1) Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(2) Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (3) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing. (4) Collaborating with a law enforcement agency or another state agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body. (5) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter. (6) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, or to apply to receive, acquire, use, or collaborate in the use of, military equipment. (7) Acquiring military equipment through any means not provided by this subdivision. (b) No later than May 1, 2022, a state agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall create a military equipment use policy. (c) A state agency that is required to create a military equipment use policy pursuant to this section shall do both of the following within 180 days of completing the policy:
(1) Publish the military equipment use policy on the agency’s internet website. (2) Provide a copy of the military equipment use policy to the Governor or the Governor’s designee. 7074. The Legislature finds and declares that ensuring adequate oversight of the acquisition and use of military equipment is a matter of statewide concern rather than a municipal affair as that term is used in Section 5 of Article XI of the California Constitution. Therefore, this chapter applies to all cities, including charter cities and shall supersede any inconsistent provisions in the charter of any city, county, or city and county. 7075. Nothing in this chapter shall preclude a county or local municipality from implementing additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.
SEC. 3. The Legislature finds and declares that Section 1 of this act, which adds Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:
Requiring local agencies to hold public meetings prior to the acquisition of military equipment further exposes that activity to public scrutiny and enhances public access to information concerning the conduct of the people’s business.
SEC. 4. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district under this act would result from a legislative mandate that is within the scope of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution.
5/12/25, 5:51 PM Bill Text - AB-481 Law enforcement and state agencies: military equipment: funding, acquisition, and use. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 6/659 City Council/Successor Agency
Agenda Item Summary Agenda Item:
Meeting Date:
F.4
June 25, 2025
Agenda Section:
Consent
Staff Contact:
Susie Holmes, Finance Director
Shannon Peterson, Finance & HR Manager
Agenda Item Title:
Budget Amendment for the Fiscal Year 2025-26 Cost of Living Adjustments ________________________________________________________________________________________ Recommended Council Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a budget amendment to the FY 2025-26 budget for $289,399 for salary and employee benefits expenses associated with the approval of Memorandum of Understandings with the Cloverdale Police Officers Association (CPOA), Cloverdale Dispatch Association (CDA), Cloverdale Classified Employees’ Association (CCSEA), a Compensation Plan with the Unaffiliated Employees, and a compensation plan with At-Will Employees.” ________________________________________________________________________________________ Background:
On June 12, 2024, the City Council approved Resolution 026-2024, Which Adopted the Fiscal Years 2024-25 and 2025-26 Budgets.
On August 28, 2024, the City Council approved Resolution 048-2024, a Memorandum of Understanding (MOU) with the Cloverdale Dispatch Association (CDA), which includes a 4% Cost of Living Adjustment (COLA) for Fiscal Year 2024-25 and a 3% COLA effective July 1, 2025. The MOU also alters the health insurance and establishes a health reimbursement account.
On September 11, 2024, the City Council approved Resolution 053-2024 approving the Compensation Plan with the Unaffiliated Employees, which included a 3.5% Cost of Living Increase effective July 1, 2024, and a 3% COLA effective July 1, 2025. The MOU also alters the health insurance and establishes a health reimbursement account.
On September 11, 2024, the City Council approved Resolution 052-2024, a Memorandum of Understanding with the Cloverdale Classified Service Employees’ Association (CSEA), including a 2.5% COLA in Fiscal Year 2024-25, and Resolution 053-2024, the Compensation Plan with the Unaffiliated Employees, including a 3.5% COLA in Fiscal Year 2024-25 and a cost of living adjustment equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be more than 2.5%. According to the Bureau of Labor Statistics, the Consumer Price Index (CPI) was 1.3% in April 2025. Therefore, the Cloverdale Classified Service Employees Association is entitled to a 1.3% COLA on July 1, 2025
On September 25, 2024, the City Council approved Resolution 057-2024, a Memorandum of Understanding with the Cloverdale Police Officers’ Association (CPOA), which includes a 4% Cost of Living Adjustment for Fiscal Year 2024-25 and a 3% COLA effective July 1, 2025. The MOU also alters the health insurance and establishes a health reimbursement account.
60 City Council/Successor Agency Agenda Item Summary
June 25, 2025
On November 13, 2024, the City Council approved Resolution 065-2024, an At-Will Employment Agreement for the City Manager, which includes a 3% cost-of-living adjustment to the salary effective July 1, 2025. The Agreement also modifies the health insurance and establishes a health reimbursement account.
On December 11, 2024, the City Council approved Resolution 066-2024, which approved a Compensation Plan for Cloverdale Senior Staff At-Will Employees and implemented Cost of Living Adjustments of 4% as of July 1, 2024, and a 3% COLA effective July 1, 2025. The MOU also alters the health insurance and establishes a health reimbursement account.
On February 26, 2025, the City Council approved Resolution 011-2025, which approved the addition of a Water Operator in Training Position in the Water Department. ________________________________________________________________________________________ Summary:
The Budget adjustment for July 1, 2025, of $289,399 includes the agreed-upon COLAs, the change to the health insurance, and the addition of the health reimbursement account. It also trues up the workers’ compensation and retirement costs for FY 25-26 and adds the Water Operator in Training Position. ________________________________________________________________________________________ Options:
N/A
________________________________________________________________________________________ Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact:
1. General Fund expenses will be reduced in the amount of ($44,597) (Misc. Payroll Accounts), effectively increasing the Unassigned General Fund balance to $2,497,969 (22% of budgeted expenditures) in the FY 2025-26 adopted budget; and
2. Water Enterprise Fund reserves in the amount of $225,126 will be used (Misc. Payroll Accounts), effectively reducing the Water Enterprise Fund balance to $3,112,773; and
3. Sewer Enterprise Fund reserves in the amount of $33,212 will be used (Misc. Payroll Accounts), effectively reducing the Sewer Enterprise Fund balance to $1,526,538; and
4. Airport Fund will have an increase in expenses of $742 (Misc. Payroll Accounts); and
5. Other Government funds will have an increase in expenses of $73,378 (Misc. Payroll Accounts).
6. Housing Successor Agency funds will have an increase in expenses of $1,537. ________________________________________________________________________________________ Attachments:
1. Resolution
2. Exhibit A - Budget Amendment Form
61 CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO. XXX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO THE FISCAL YEAR 2025-26 BUDGET FOR $289,399 FOR SALARY AND EMPLOYEE
BENEFIT EXPENSES ASSOCIATED WITH THE APPROVAL OF THE MEMORANDUM OF
UNDERSTANDINGS WITH THE CLOVERDALE POLICE OFFICERS ASSOCIATION, CLOVERDALE DISPATCH ASSOCIATION, CLOVERDALE CLASSIFIED EMPLOYEES’ ASSOCIATION, A COMPENSATION
PLAN WITH THE UNAFFILIATED EMPLOYEES, AND A COMPENSATION PLAN WITH AT-WILL
EMPLOYEES
WHEREAS, on June 14, 2024, the City Council approved the Fiscal Years 2024-25 and 2025-26 Budget; and WHEREAS, on August 28, 2024, the City Council approved Resolution 048-2024 approving a Memorandum of Understanding (MOU) with the Cloverdale Dispatch Association (CDA), which included a Cost-of-Living Increase of 4% effective July 1, 2024, and a 3% COLA effective July 1, 2025. The MOU also alters the health insurance and establishes a health reimbursement account; and WHEREAS, on September 11, 2024, the City Council approved Resolution 053-2024 approving the Compensation Plan with the Unaffiliated Employees, which included a 3.5% Cost of Living Increase effective July 1st, 2024; and a 3% COLA effective July 1, 2025. The MOU also alters the health insurance and establishes a health reimbursement account; and
WHEREAS, On September 11, 2024, the City Council approved Resolution 052-2024 approving a Memorandum of Understanding with the Cloverdale Classified Service Employees’ (CSEA), which included a Cost of Living Increase of 2.5% a cost of living adjustment equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be more than 2.5%. According to the Bureau of Labor Statistics, the Consumer Price Index (CPI) was 1.3% in April 2025. Therefore, the Cloverdale Classified Service Employees Association is entitled to a 1.3% COLA on July 1, 2025
; and
WHEREAS, on September 25, 2024, the City Council approved Resolution 057-2024 approving a Memorandum of Understanding with the Cloverdale Police Officers’ Association (CPOA), which included a Cost-of-Living Increase of 4% and a 3% COLA effective July 1, 2025. The MOU also alters the health insurance and establishes a health reimbursement account; and WHEREAS, on November 13, 2024, the City Council approved Resolution 065-2024, which approved a contract with Kevin Thompson as City Manager, including a 3% cost-of-living increase effective July 1, 2025. The Agreement also modifies the health insurance and establishes a health reimbursement account. ; and
WHEREAS, On December 11, 2024, the City Council approved Resolution 066-2024 approving a Compensation Plan with At-Will Employees (City Clerk, Public Works Director, Chief of Police, Finance Director, and Assistant City Manager/Community Development Director) including a Cost-of-Living Increase of 4%, and a 3% COLA effective July 1, 2025. The MOU also alters the health insurance and establishes a health reimbursement account; and
WHEREAS, on February 26, 2025, the City Council approved Resolution 011-2025, which authorized the addition of a Water Operator in Training Position in the Water Department. 62 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves a budget amendment to the FY 2025-26 budget for $289,399 for salary and employee benefits expenses associated with the Water Operator in Training position, and the approval of Memoranda of Understanding with the Cloverdale Police Officers Association, Cloverdale Dispatch Association, Cloverdale Classified Employees’ Association, a Compensation Plan with the Unaffiliated Employees, a Compensation Plan with At-Will Employees and employment agreement with City Manager.
The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 25th day of June, 2025, by the following roll call vote:
AYES: (X)
NOES: (X)
ABSTAIN: (X)
ABSENT: (X)
SO ORDERED: ATTEST:
______________________ _______________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachment:
Exhibit A – Budget Amendment Form
63 Budget Amendment Form
REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount
REVENUE TOTAL -
EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
100 (44,597)
210-237 73,378
600 225,127
630 33,212
670 742
702 1,537
EXPENDITURE TOTAL 289,399
PURPOSE
reallocation of wages for Public Works/Parks Superintendent Date Date
Date Entered by Date
Misc - Payroll
Misc - Payroll
Misc - Payroll
Misc - Payroll
Misc - Payroll
Misc - Payroll
Cost of Living Increases effective July 1, 2025 - additional Water OIT and City Manager
Housing Successor Agency
Sewer
Water
Other Govt
Department Head Finance Director
Date Prepared
June 25, 2025
Account Description Account No.
Finance
Account No.
General Fund
Requesting Department
Account Description
Airport
Prepared By
Finance Department
X:\Agenda Development\COUNCIL\2025 Reports\6-25-2025\Consent\COLA Budget Amendment\Attachment #2 COLA BA form 64 City Council/Successor Agency
Agenda Item Summary Agenda Item:
Meeting Date:
G.1
June 25, 2025
Agenda Section:
Public Hearing
Staff Contact:
Shannon Peterson, Finance & HR Manager
Kevin Thompson, City Manager
Agenda Item Title:
2025 Presentation of the status of vacancies in the City of Cloverdale ________________________________________________________________________________________ Recommended Council Action(s):
That the City Council receive the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502.3 (AB 2561). ________________________________________________________________________________________ Background:
In accordance with Assembly Bill 2561 (California Government Code § 3502.3), public agencies are required to present an annual report on staffing vacancies and recruitment and retention efforts during a public hearing held prior to the adoption of the annual budget. This presentation must include an assessment of any policies, procedures, or recruitment practices that may be contributing to hiring challenges, along with proposed changes to address those obstacles.
Additionally, the law mandates that recognized labor organizations be given the opportunity to present information during the vacancy hearing for positions within their respective bargaining units. In any fiscal year where a vacancy rate is equal to or exceeds 20% within a recognized bargaining unit, and upon request by the labor organization, the agency must include the following in its report:
1. The total number of vacancies within the bargaining unit.
2. The total number of applicants for those vacancies.
3. The average number of days required to complete the hiring process from the date a position is posted.
4. Identified opportunities to improve compensation and working conditions. ________________________________________________________________________________________ Summary:
This item satisfies the requirements of Assembly Bill 2561 (California Government Code Section 3502.3), which mandatesthat public entities annually present the status of their vacancies prior to adopting an annual budget. The City’s FY 2025-2026 budget was adopted in June 2024, as part of a two-year budget. The City of Cloverdale will present its current vacancy status during a public hearing on June 25, 2025, at or after 6:00 PM. As of June 1, 2025, the City has the following vacancies across recognized representation units:
Bargaining Units Total
Positions
Total
Vacancies
Vacancy
Rate
Cloverdale Classified Employees Association (CSEA) 18 0 0% Cloverdale Dispatchers Association (CDA) 7 0 0%
Cloverdale Police Officers Association (CPOA) 13 1 8%
65 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 25, 2025
Item No. G.1
Non-Represented Groups Total
Positions
Total
Vacancies
Vacancy
Rate
At-Will Employees 6 1 17%
Unaffiliated 2 0 0%
City Total 46 2 4%
As of June 1, 2025, the City of Cloverdale has a total of 2 vacancies out of 46 budgeted positions. This places the City’s overall vacancy rate at 4%. The current vacant positions are:
Classification Bargaining
Group
Department Status of Recruitment
1 Police Officer/Trainee POA Police Currently Recruiting 2 Assistant City Manager/Community
Development Director
At-Will Administration Discussing Recruitment Process
Recently Filled Positions:
The City has made progress in reducing vacancies through recent hires, including:
• 1 Police Officer Trainee (Employment begins on July 12, 2025, when the Police Academy starts) • 1 Police Officer Trainee (who is currently undergoing final medical check and tentative Employment begins on July 12, 2025, when the Police Academy starts)
These positions are considered filled, as the selected candidates have formally accepted their offers and are currently progressing through the required post-offer examination and onboarding procedures.
Bargaining Unit Breakdown:
The City has three recognized bargaining units:
1. Cloverdale Classified Employees Association
• Total Members: 18
• Current Vacancies: 0
• Vacancy Rate: 0%
2. Cloverdale Dispatchers Association (CDA)
• Total Members: 7
• Current Vacancies: 0
• Vacancy Rate: 0%
3. Cloverdale Police Officers Association (POA)
• Total Members: 13
• Current Vacancies: 1
• Vacancy Rate: 8%
66 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 25, 2025
Item No. G.1
Recruitment and Policy Review:
The City has not identified any policies, procedures, or recruitment activities that are contributing to hiring challenges. The City continues to actively recruit for all vacant, budgeted positions and remains committed to maintaining a fair, inclusive, and efficient hiring process. ________________________________________________________________________________________ Alternative Options:
________________________________________________________________________________________ Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact:
There is no budget or fiscal impact associated with this item. ________________________________________________________________________________________ Attachments:
67 City Council/Successor
Agency
Agenda Item Summary
Agenda Item:
Meeting Date:
H.1
June 25, 2025
Agenda Section:
New Business
Staff Contact:
Kevin Thompson, City Manager
Agenda Item Title: Esmeralda Approval Timeline
Recommended Council Action(s):
Receive a presentation and provide feedback on the proposed public process timeline for the Esmeralda AVR Entitlements, jointly prepared by Esmeralda Land Company (ELC) and City staff. ________________________________________________________________________________________ Background:
The Esmeralda project represents a significant development initiative in Cloverdale, necessitating a detailed and transparent entitlement process. In collaboration with Esmeralda Land Company, City staff have developed a comprehensive public engagement and formal review schedule to support entitlement of the project. This timeline outlines key public touchpoints, submission deadlines, and formal hearings required for the processing and approval of the project’s Specific Plan, Development Agreement (DA), zoning, and environmental review.
________________________________________________________________________________________ Discussion/Summary:
The proposed timeline spans from June 2025 through February 2026 and includes a mix of informal public engagement events and formal City-led hearings. The process emphasizes transparency, public participation, and regulatory compliance.
Key Milestones:
• Public Kickoff (June–July 2025):
o June 25: Joint briefing by ELC and the City Manager to the City Council on the overall public process.
o July (TBD): Briefing to the Planning Commission.
o July 23: City Council review and approval of the Final Water Supply Assessment (WSA). o July 24: First ELC-hosted Open House for public introduction to the full project scope. o July 30: Workshop #1 on Parks, Trails, and Open Space. • Document Submissions (August–October 2025):
o Aug 1: Submission of Draft DA Term Sheet.
o Sep 1: Submission of Draft Development Agreement.
o Sep 24: Second ELC Open House.
o Oct 1: Submission of Draft Specific Plan and zoning documents. o Oct 2: Workshop #2 on Parks, Trails, and Open Space.
68 City Council/Successor Agency Agenda Item Summary
Meeting Date June 25, 2025
Item No. ____
• Review and Hearings (October 2025–February 2026):
o Oct 13: ALUC Hearing for Consistency Determination.
o Oct 15 & Nov 19: Joint Presentations to City Council and Planning Commission. o Dec 19: Submission of Final Entitlements Package and publication of CEQA Addendum. • Final Approvals (January–February 2026):
o Jan 13: Planning Commission considers final approvals. o Feb 11: First Reading and Council approvals.
o Feb 25: Second Reading by City Council.
This schedule provides a structured and transparent pathway for public involvement and City review. Staff will continue to coordinate with ELC to ensure all public meetings are well-publicized and inclusive, and that all formal submissions meet legal and procedural requirements. ________________________________________________________________________________________ Options: Provide input on the proposed schedule
________________________________________________________________________________________ Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact: Project entitlements costs covered by the project ________________________________________________________________________________________ Attachments:
1. Esmeralda AVR Entitlements Public Process Timeline (dated June 12, 2025) 69 Esmeralda AVR Entitlements: Public Process Timeline
Date: June 12, 2025 · All dates are tentative.
Legend:
Dark Green = Public Open Houses and Workshops that are privately hosted by Esmeralda Land Company (ELC). These are informal and are highly interactive.
Dark Red = Public presentations that are part of the formal City entitlement process and subject to public notice. These are more structured and less interactive. ● ELC & City Manager brief Council on Public Process - Wed, Jun 25, 2025 ● ELC & City Manager briefs Planning Commission on Public Process - July, TBD ● City Council reviews & approves Final WSA - Wed, Jul 23, 2025 ● 1st ELC Open House (to review whole project) - Thu, Jul 24, 2025 ● Parks, Trails, & Open Space Workshop #1 - Wed, Jul 30, 2025 ● ELC submits draft DA Term Sheet to the City by Aug 1, 2025 ● ELC submits draft DA to the City by Sep 1, 2025 .
● 2nd ELC Open House (to review whole project) - Wed, Sep 24, 2025 ● ELC submits draft Specific Plan & zoning to the City - Wed, Oct 1, 2025 ● Parks, Trails & Open Space Workshop #2 - Thu, Oct 2, 2025 ● ALUC Hearing: Consistency Determination - Mon, Oct 13, 2025 ● 1st Joint Hearing & Presentation: City Council & Plan Comm - Wed, Oct 15, 2025 ● 2nd Joint Hearing & Presentation: City Council & Plan Comm - Wed, Nov 19, 2025 ● ELC submits Final Entitlements Package by Fri, Dec 19, 2025 ● City publishes CEQA Addendum by Fri, Dec 19, 2025
● Planning Commission: Final Approvals - Tue, Jan 13, 2026 ● 1st City Council: 1st Reading & Approvals - Wed, Feb 11, 2026 ● 2nd City Council: 2nd Reading - Wed, Feb 25, 2026
70 City Council/Successor
Agency
Agenda Item Summary
Agenda Item:
Meeting Date:
H.2
June 25, 2025
Agenda Section:
New Business
Staff Contact:
City Manager/Department Heads
Agenda Item Title:
Departmental Updates and Budget Review – June 2025 Presentation Recommended Council Action(s):
Receive the June 2025 department update presentation, review proposed budget amendments and funding requests, and provide direction to staff on implementation priorities for FY 2025–26. ________________________________________________________________________________________ Background:
The City conducts mid-term updates to provide a comprehensive overview of departmental performance, strategic goals, and fiscal health. This year’s June presentation also includes updated revenue and expenditure forecasts, outlining the changes needed for FY 2025–26. ________________________________________________________________________________________ Summary:
Key Financial Highlights:
General Fund:
The finance department reported strong fiscal performance in FY 2023–24 with a $1.02 million surplus, largely due to one-time revenues from grants and fees. This placed the City’s reserve at approximately 33% of the General Fund - above minimum thresholds.
However, forecasts for FY 2024–25 and FY 2025–26 anticipate significant drawdowns:
• FY 2024–25: Estimated reserve decrease of $1.6 million, reducing reserves to 27%. • FY 2025–26: Additional projected reduction of $809,750, lowering reserves to 22%.
The projected unreserved General Fund balance at the close of FY 2025–26 is $2,497,969, which is slightly below desired reserve targets.
To counteract this trend, the City plans to leverage revenue from the newly approved district sales tax, which is expected to bolster long-term financial stability. Expected revenues are not currently available, but staff will report back when they become available
Enterprise Funds are also under pressure:
• Water Enterprise: Fund balance expected to drop by $2.3 million in FY 24–25 and $1.62 million in FY 25–26, ending at approx. $3.11 million.
• Sewer Enterprise: Decrease of $759K in FY 24–25 and $808K in FY 25–26, leaving a projected balance of $1.52 million.
71 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 25, 2025
Item No. ____
Overall, while the City remains solvent, a more conservative budgeting approach is recommended in future budgets to preserve critical fund balances.
________________________________________________________________________________________ Options:
1. Accept the report as presented.
2. Request modifications to budget amendment proposals.
3. Continue the item to a future meeting for further review. _______________________________________________________________________________________ Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact:
The City is facing a gradual decline in General Fund reserves over the next fiscal year, with a projected drop from 33% to 22% by the end of FY 25–26. The estimated unreserved balance at that point is $2.49 million.
Revenue from the district sales tax is anticipated to offset some of these impacts starting in FY April 2025.
The Water and Sewer Enterprise Funds will also experience similar downward trends in fund balances, although both remain above operational minimums.
________________________________________________________________________________________ Attachments:
1. June 2025 Department Update Presentation
72 73
PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #2
DEPARTMENT
FY 24/25 ACCOMPLISHMENTS
& FY 25/26 GOALS
74 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #3
POLICE Accomplishments:
• Hired Officer and CSO
• Retired 3
• Investigations
o Geer Arrest / Bank Robbery
o Investigative Enhancements / Response
o Flock - Stolen Vehicles, Drugs, Bank Robbery, SW Service o Continue to collaborate with other Law Enforcement Agencies on Investigations • Promoted 2 Sergeants
• 2 New Vehicles
• Update Building (Lighting/offices Etc.)
• Homeland Security Grant Awarded $10K
• Events COPS
o NNO \ Rib off Competition
o Coffee With A Cop
o Reading Across America – Jefferson School
o FFA
o Winterfest Meet the Grinch
o Special Olympics Torch Run
• Grant Awarded for $10K
• Trained new Supervisors
75 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #4
POLICE
Goals
• 2 New Trainees Complete Academy and FTO
• 1 Lateral Complete FTO
• Update Computer Systems (AI Report Writing, Integration with multiple systems)
• Continuing CPOS Events, NNO August 5th, 2025
• Get to Full Staffing in Patrol
o Implement Fulltime SRO
• Enhance EOC Training for Staff
• Conduct Several Directed Traffic Enforcement Operations • Security Improvements to Special Events (Road Closure / Deployable Road Barricades)
76 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #5
COMMUNITY DEVELOPMENT ACCOMPLISHMENTS
• Vacancy Ordinance
• Cirrulation Element
• Active Transportation Plan
• RV Parking
• UGB Amendment
• Process development applications
77 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #6
COMMUNITY DEVELOPMENT GOALS FY 25/26
• Complete Objective Design Standards
• Complete Inclusionary Housing fee
• Complete Cirrulation Element
• Compliance with Transit Oriented Community Policy
• Development application including Esmerlda
78 WATER
Accomplishments
Southcrest Water Tank
• Design completion anticipated in 2025
• Seeking construction funding grants
Wells 7&8 replacement
• Design completed May 2025
• Construction completion anticipated December
2025
Purchased new 650kva backup generator for water plant
• Generator installation set for October 2025
Hired Water OTI
• The addition of the OIT secures future skilled plant
operator and expands the amount of in- house
projects we can take on.
Production and Delivery of
• 362,667,000 gallon of drinking water in 2024
• 84,315,000 gallons of drinking water as of April
2025
FY25/26 Outlook
Personnel
• OIT transition to Plant Operator
Plant Upgrades
• Covered storage for vehicles and equipment
• New main influent meter
• SCADA Upgrade for Treatment plant operation
systems
79 WASTEWATER
Accomplishments
Pipe Size 6” 8” 10”
Length Lined 915’ 718’ 260
Slip Lining Project and maintenance
Wastewater Plant
• Treatment of 304.9 million gallons of wastewater in
2024
• Treatment of 135.6 million gallons as of May 2025
SCADA Project
• Planning and design 100% done
• Site prep started June 2025
• Full implementation by end of 2025
Hired Wastewater OIT
• Hired an operator in training to secure future workforce at the Wastewater Treatment Plant
Plant Projects
• Installation of new 300 kW solar array
• New transformer installation will be complete by July 2025
FY25/26 Outlook
Personnel
• OIT transition to Plant Operator
Plant Projects
• Biosolids removal project in planning stage hope
to have RFQ out by end of July 2025, we are
positioning project for removal before end of
2025
Annual Collection system Maintenance
• Railroad Ave lining project
• Manhole rehabilitation and grouting projects
(various Locations through out the city)
In-house Plant/Collection system Maintenance
• Including aerator maintenance/upgrade
80 Streets
Accomplishments
1st Street CDBG Sidewalk Project
• Design Completion in July 2025
• Construction anticipated 2026
Street sign replacement
• 13 complete intersection will be resigned
by end of July 2025
• Anticipate 15 more intersections by start
of 2026
Maintenance
• Application of Hot Mix Asphalt(HMA) in
large potholed areas including
Mayor Way
Tarman drive
Jefferson Street
Hot Springs Rd.
Shady Ln.
Streets Needs Assessment finished June 29th
• (Federal Funds requirement)
FY25/26 Outlook
Streets Projects
• Continued use of Hot Mix Asphalt for patching and street repairs
• 1st Street slurry seal project will be rebid to include City parking lots
• Go Sonoma Grant funded Sidewalk Completion Project
and Cloverdale Blvd traffic calming project (City match for both projects combined is $537,000)
• Crack sealing various locations prolonging street life • Continuing striping and curb painting
81 PUBLIC WORKS
Accomplishments
PGE Turn-Key Program
• Completed LED upgrade to City
owned Street Lights
• Completed the installation of 3000+
smart water meters
• Completed High Efficiency AC unit
upgrades at City Facilities
Sidewalk repairs
• Main Street and Blvd. sidewalk repairs
• Multiple location edge repairs
• Large Main Street sidewalk section repair
Addition of New Public Works Superintendent
• Will provide much needed on site support
and Utility Crew scheduling
Service Calls
• Completion of 100+ service requests
• Completion of 50+ water leaks and curb
stop replacements as part of the AMT
Meter project
Needs Outlook
All Public Works & Water
Equipment
• Tack oil tank (much needed for application of Hot Mix Asphalt)
• All Public Work’s divisions are in need of vehicle
replacement (recommend purchase of new vehicles
funded by enterprise funds and impact fees)
Rollover funding (previously budgeted in FY24/25)
• Equipment trailer
• Ground maintenance utility vehicle
• Vehicle Capital Outlay Multi department
• Influent master meter
• Generator/equipment covering
• Excavator implements
82 MUNICIPAL AIRPORT
Accomplishments
Finalizing the 25-30 ACIP
• Securing C&S Companies to provide
Engineering services for airport CIP projects
PAPI and REIL light ACIP project
• Secured over $80,000 in grant funding for
PAPI/REIL lights
• Filed CEQA CATEX documentation
FY25/25 Outlook
• Implement new rental/lease agreements with all
tenants
• Resurface and mark designated parking areas
• Install new Flagpole
• Fix fences and gates in accordance with FAA
regulations
Rollover funding(previously budgeted in FY24/25)
• Infield Drainage Improvement - Environmental Phase
• Infield Area Drainage - Design
• PAPI and REILS - Design
• Infield Area Drainage Improvement - Construction
$435,000 FY 26-27
• PAPI and REILS – Construction
• Radio Base Station
83 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #12
Parks & Open Spaces - Accomplishments
• Dog Park Construction
• Furber Park Playground. In Progress
• Soda Springs Ranch Acquisition (CEQA & Trails)
• Scouts Cabin Remodel Grant (CDBG)
• Sonoma and Gold Ridge RCD LandSmart Grazing
Grant
• Vegetation Management strategy at Porterfield Creek
Open Space Preserve
• Cloverdale River Park Rehabilitation (FEMA)
• 2nd Street City Park: Basketball Court Lights
Installation
• Solar Lights Installation at Furber Park
• Downtown Plaza: Stage Lights & Speakers Installation
• 125 Service Requests Completed
84 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #13
Parks & Open Spaces – Goals
• CAL FIRE CEQA: Grant For City Open Spaces
• Scout Hut Remodel
• New Gazebo Construction at 2nd Street City
Park
• Dog Park ADA & Solar Lights Installation
• 2nd Street City Park Batting Cage
• 2nd Street City Park Restroom Remodel
• Downtown Drinking Fountain Replacement
• Vegetation Management efforts to continue in
all Parks & Open Spaces
85 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #14
CITY CLERK’S OFFICE / PIO ACCOMPLISHMENTS
• Onboarding of New Elected and Appointed Councilmembers and Planning Commissioners
• General Municipal Election – 5 Qualified Candidates
• Completed Regular Duties of Clerks Office (Council, Commission, Subcommittee support and meeting administration including processing resolutions, proclamations, ordinances), Records Management, Student Liaison Lead, Elections Official etc. • New Records Management Software Operational (Live in July) • Significant Website Updates
• Updated City Hall Lobby
• New Council Dais Formation
• Increased Social Media Presence (Created Instagram)
• Forward Calendar Revamp
86 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #15
CITY CLERK’S OFFICE / PIO GOALS (FY 25/26 to date)
• Regular Duties and Functions of the office
• Finalize Council Governance Manual (to also Replace PC’s rules and regs) • CPAC A/V operational
• Create Internal Agenda Report/ Presentation / Resolution Templates and User Guide • Records:
• Create Digital Records Policy for “digital originals” and “scanned originals” • Increase number of destruction requests of physical records so all departments are up to date • Marketing and Outreach
• Increase Video Content Across Platforms • Increase Social Media Presence and following • Create Internal Social Media Policy • Create Promotional Videos (“Work Here” & “Understand your Water” • Contests and Activities • Employee Highlights • Website
• Department Pages Updated • Document Library Purged of Old documents (increase search function) • Intranet for Staff and Council (Phone Lists, HR Forms, etc) • Initiate Migration to a ‘.gov’ • Service Request Module Operational • Coordinate City Hall Entrance Upgrades
• Coordinate X-Drive Cleanup
• Design and implement ID Badges
• Coordinate SCMCA Dinner
• Explore New Codifier and Agenda
Management Software for 26/27
• Finalize Lobby Updates (CC / PC / Staff
Photos and Old Flag Display
• Emergency “Clerk in a box”
• Recreation Programming (+$4k)
87 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #16
STUDENT LIAISON PROGRAM
• Two Liaisons Completed
• $750 per student for FY 24/25
FY 24/25 Accomplishments
• Two Liaisons Participate
• Increase Scholarship to $1000 per student
• Increase fund to $2500 annually for scholarship,
supplies, and advertising
FY 25/26 Goals
88 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #17
CITY ATTORNEY’S OFFICE
• Prepare Sales Tax and UGB Ballot Measures and Related Materials • Coordinate Employment Agreements with Department Heads and City Manager • Prepare Ordinances on Vacant Building Maintenance and Other Misc. Topics FY 24/25 Accomplishments
• Assist with Agreements and Approvals for Esmeralda Development • Continue to Provide Advice Regarding Potter Valley Decommissioning and Related Matters
• Draft Mobile Home Overlay Zoning District Ordinance and Other Ordinances as Directed FY 25/26 Goals
89 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #18
CITY COUNCIL
• Adopt Revised Governance Manual
• Update Council Training Budget Amount / Allocations
• Increase SCMCA Hosting Dinner Budget
• Adopt Pre-Approved Proclamation List
• CPAC A/V Operational
• Increase Employee Appreciation Fund to account for
inflation, etc
• City Hall Facility Upgrades
FY 25/26 Goals (Specific to Council)
90 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #19
HUMAN RESOURCES
• W
•
FY 24/25 Accomplishments:
o 14 Completed Recruitments
o 3 New Job Classifications created
o Sexual Harassment Training – All employees are current FY 25/26 Goals:
o Recruitments:
Assistant City Manager/Community Development Director Police Officer
o Complete Personnel Rules & Regulations
o Negotiations for all Labor Groups (current contracts expire June 30, 2026) 91 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #20
Finance Department - Accomplishments
Audit Completion and Presentation • Completed and presented FY 23-24 Audit at the March 26th City Council Meeting. • The FY 2023-2024 Audit was completed and presented at the City Council Meeting on March 26, 2025
System Implementation
• Neptune 360 is scheduled to go live with staff training on June 26, 2025.
Program Development and Policy
• Options for the BayRen Program were reviewed with the Administration Subcommittee and discussed at the City
Council meeting on June 11, 2025.
• The department is working to streamline the cannabis
permit fee process, aiming to reduce administrative
overhead by incorporating a reduced fee directly into the cannabis tax rate.
92 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #21
Finance Department – Goals
• FY 2024-25 Audit Completion and Presentation
• Implementation of Neptune 360 and Xpress Bill Pay
• FY 2026-27 and 2027-28 Budget
• Completed and presented FY 23-24 Audit at the March 26th City Council Meeting. • Water and Wastewater Rate Study
• Streamline the cannabis permit fee process
93 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #22
FINANCE – General Fund Balance Reserve
General Fund
The unreserved fund balance in the General Fund is the amount available for use in paying outstanding invoices. The majority of the City’s general fund revenue comes from the property tax revenue, which is received in December. Therefore, it is crucial to maintain a sufficient fund balance at the end of the fiscal year.
FY 2023-24
• Due to one-time grants and fees, the General Fund saw a surplus of $1,020,099, ending the year with an estimated 33% reserve balance.
FY 2024 • Due -25
• An expected $1,601,006 decrease in reserves, dropping the reserve level to 27%.
FY 2025-26
• An additional expected fund balance decrease of $809,750, bringing the reserve balance to 22%, which is slightly lower than desired.
• The projected unreserved General Fund balance at the end of FY 2025-26 is $2,497,969. • The Finance Department anticipates that the new district sales tax (Measure DD) will increase reserves. Expected revenues are not currently available, but staff will report back when they become available. 94 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #23
FINANCE – Expected General Fund Reserve Balance
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
Committed & Assigned Unassigned General Fund Fund Balance Expected General Fund Reserve Balance
FY 2023-24|FY2024-25|FY 2025-26
23/24 24/25 25/26
95 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #24
FINANCE – Water Enterprise Fund Balance
The Water Enterprise has a budgeted decrease of $2,302,449 in the fund balance for FY 2024-25 and a budgeted decrease of $1,618,119 in the fund balance for FY 2025-26. With an expected ending fund balance in FY 2025-26 of $3,113,000 -
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
23/24 24/25 25/26
WATER ENTERPRISE FUND BALANCE
96 PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #25
FINANCE –Sewer Enterprise Fund Balance
The Sewer Enterprise has a budgeted decrease of $759,263 in the fund balance for FY 2024- 25 and a budgeted decrease of $808,466 in the fund balance for FY 2025-26. With an expected ending fund balance in FY 2025-26 of $1,526,500 -
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
23/24 24/25 25/26
SEWER ENTERPRISE FUND BALANCE
97 Proposed Budget Amendments New Projects
26 Item Amount (FY25/26) Fund
Dog Park ADA Improvements $5,000 Impact Fees
2nd Street Gazebo $60,000 Impact Fees
Downtown Drinking Fountain Replacements $20,000 Impact Fees Porterfield Creek Trail Repairs $30,000 Measure M
Resilient Cloverdale Increase Request (+$15,000) $25,000 General Fund Employee Appreciation Increase (+$2,000) $9000 General Fund Student Liaison Program Increase (+$1,000) $2,500 General Fund 98 27
Budget Amendments Proposed
Item Amount (FY25/26) Fund
2nd Street Park Restroom Remodel $TBD Impact Fees
2nd Street Park Bocce Ball Courts $TBD Impact Fees
Citrus Fair Drive Marquee Sign $TBD TBD
City Hall Improvements $TBD Impact Fees
Dog Park Lights and Other Improvements $TBD Impact Fees Increase SCMCA Hosting Budget $TBD General Fund
CPAC A/V Upgrades – Exceed annual allocated
amount
$TBD PEG Fund and
General Fund
Public Work Vehicles $TBD Enterprise /
General Fund
99 Estimated Impact Fee Balances FY 2025-26
28 Fund # Impact Fee
Deferred
Revenue
Est Ending
FY 25-26
500 Admin Impact Fees 14,432 173,359
502 Thoroughfare Impact Fees 119,481 769,881
504 Storm Drain Impact Fees 1,967 105,455
506 Quimby Act Impact Fees - 1,105,217
508
Parks & Rec/ Non-Quimby Impact
Fees 245,162 1,360,188
512 Civic Center Impact Fees - 87,590
514 Corp Yard Impact Fees - 429,040
515 Public Facilities Impact Fee 120,142 1,771,614
620 Water Impact Fees 153,535 576,487
650 Sewer Impact Fees 238,202 3,910,723
100
PRESENTATIONS AVAILABLE ONLINE AT: www.Cloverdale.net/agendacenter SLIDE #29
Council Discussion
101
102
City Council/Successor
Agency
Agenda Item Summary
Agenda Item:
Meeting Date:
H.3
June, 25, 2025
Agenda Section:
New Business
Staff Contact:
Kevin Thompson, City Manager
Agenda Item Title: Discussion and Possible Action on the Appointment of Two Council Members to an Ad Hoc Committee for the Purpose of discussing senior citizen related topics.
Recommended Council Action(s): The City Manager recommends Council discuss that by minute order the City Council form an Ad Hoc Committee of no more than two City Council Members for the purpose of reviewing and making recommendations on topics effecting Cloverdale’s senior citizen population. ________________________________________________________________________________________ Background/Backgound:
Staff recommends that the City Council consider the formation of a Senior Citizens Ad Hoc Committee to explore and address the unique needs and priorities of Cloverdale’s growing senior population. As the demographics of the community evolve, there is a clear need to assess senior-focused resources, including housing, transportation, recreation, healthcare access, and social services. Establishing an ad hoc committee would provide a structured platform for community engagement, allowing senior residents and stakeholders to contribute input and ideas that inform city planning and policy. The committee could serve as a valuable advisory body to help ensure that Cloverdale remains an age-friendly community, responsive to the wellbeing and inclusion of its older residents. ________________________________________________________________________________________ Options:
1) Establish an Ad Hoc Committee for reviewing senior citizen related topics. 2) Provide direction
________________________________________________________________________________________ Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact:
Staff time.
________________________________________________________________________________________ 103