Minutes — Cloverdale City Council, July 23, 2025 (part 1 of 2)

City Council Meeting Minutes - July 23, 2025 - Page 1 of 7 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JULY 23, 2025
5:00 CLOSED SESSION

CITY HALL CONFERENCE ROOM
124 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
6:00 PM - OPEN SESSION

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
CLOSED SESSION - 5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order
Mayor Lands called the meeting to order at 5 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None.

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

Mayor Lands recessed to Closed Session at 5:01 p.m.

3.A PUBLIC EMPLOYEE EVALUATION
Pursuant to Government Code Section 54957(b)
Title: City Manager
Item was received and filed.

3.B CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
City Council Meeting Minutes - July 23, 2025 - Page 2 of 7 Labor Negotiator: City Attorney & Mayor
Employee: City Manager
Item was received and filed.

Mayor Lands Adjourned Closed Session and reconvened to Open Session.

OPEN SESSION - 6:00 PM
Due to technical issues at the Cloverdale Performing Art Center (CPAC), items A - D.1 were not recorded.

A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:02 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None
A.4. Report Out on Closed Session
None.

A.5 Conflict of Interest Declaration
None.

A.6 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
B.1 Verbal Comments
Jeffrey McCastian spoke on issues.

B.2 Written Comments
-“City streets and sidewalks”
-“Sales tax and streets and sidewalks”
City Council Meeting Minutes - July 23, 2025 - Page 3 of 7 C. STUDENT LIAISON REPORT
None
D. PROCLAMATIONS
D.1 Disability Pride Month
Councilmember Morgenstern read the proclamation.

Recipient: None
D.2 National Night Out
Vice Mayor Wheeler read the proclamation.

Recipient: Chief Parker on behalf of the Cloverdale Police Department Chief Parker presented.

E. PRESENTATIONS
None.

F. CONSENT CALENDAR
Councilmember Marquez requested to pull item F.2.

A motion was made by Councilmember Morgenstern, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt Consent Calendar items F.1, F.3, F.4, F.5. F.6, and F.7.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers Laskey, Marquez, Morgenstern.

No: (0)
Abstain: (0)

Absent: (0)
F.1 Consider the Annual Adoption of a Resolution to Approve the Ad Valorem 2025-26 Tax Rate for Inclusion on Property Tax Bills to Fund CalPERS Retirement Expenses ACTION: Resolution Approved.

RESOLUTION NO. 034-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE SETTING THE AD VALOREM TAX RATE FOR PUBLIC EMPLOYEE RETIREMENT SYSTEM RETIREMENT BENEFITS FOR FISCAL YEAR 2025-26
F.3 Consider the Annual Maintenance Services Agreement with Miksis Services, Inc. to Provide Sewer Maintenance and Rehabilitation
ACTION: Resolution Approved.

City Council Meeting Minutes - July 23, 2025 - Page 4 of 7 RESOLUTION NO. 035-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE APPROVING A NEW ANNUAL MAINTENANCE SERVICES AGREEMENT WITH MIKSIS SERVICES, INC. TO PROVIDE SEWER MAINTENANCE/REHABILITATION IN AN AMOUNT NOT TO EXCEED $$218,497.40 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAID AGREEMENT
F.4 Consider the Roadway Improvement Project list for fiscal year 2025/2026 funded by SB 1:

The Road Repair and Accountability Act of 2017
ACTION: Resolution Approved.

RESOLUTION NO. 036-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025/2026 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
F.5 Consider action to declare all weeds growing within the City to be a public nuisance and declaring the City’s intention to remove and abate the same upon specified private properties under and in accordance with the provisions of the City of Cloverdale Municipal Code Chapter 8.16, entitled Weed Abatement
ACTION: Resolution Approved.

RESOLUTION NO. 037-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE DECLARING ALL WEEDS GROWING WITHIN THE CITY TO BE A PUBLIC

NUISANCE AND DECLARING ITS INTENTION TO REMOVE AND ABATE THE SAME UPON

SPECIFIED PRIVATE PROPERTIES UNDER AND IN ACCORDANCE WITH THE PROVISIONS OF THE CITY OF CLOVERDALE MUNICIPAL CODE CHAPTER 8.16, ENTITLED WEED ABATEMENT F.6 Approval of Minutes - May 14, 2025
ACTION: Approved as Submitted.

F.7 Approval of Minutes - May 28, 2025
ACTION: Approved as Submitted.

Mayor Lands moved to item F.2 pulled from the Consent Calendar by Councilmember Marquez.

F.2 Consider Approving a Resolution Amending the Fiscal Year 2025-26 budget to reflect previously discussed increased expenses
Councilmember Marquez provided comments and the Council discussed.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:

RESOLUTION NO. 038-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A BUDGET AMENDMENT TO INCREASE ALLOCATIONS FOR DOG PARK ADA IMPROVEMENTS, 2ND STREET GAZEBO, DOWNTOWN DRINKING FOUNTAIN

REPLACEMENTS, PORTERFIELD CREEK TRAIL REPAIRS, EMPLOYEE APPRECIATION, City Council Meeting Minutes - July 23, 2025 - Page 5 of 7

STUDENT LIAISON PROGRAM, RECREATION PROGRAMMING, AND CHAMBER OF

COMMERCE
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers Laskey, Marquez, Morgenstern.

No: (0)
Abstain: (0)

Absent: (0)
G. PUBLIC HEARINGS
G.1 Consider a Resolution Establishing and Updating the Schedule of Fees and Charges for City Services and Repealing Previously Adopted and Conflicting Fees and Charges for Such Services
Finance Director Holmes introduced the item and responded to Councilmember inquires and comments.

Mayor Lands opened the Public Hearing at 6:23 p.m.

Public Comments: None
Mayor Lands closed the Public Hearing at 6:24 p.m.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:

RESOLUTION NO. 039-2025 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE ESTABLISHING AND UPDATING THE SCHEDULE OF FEES AND CHARGES

FOR CITY SERVICES AND REPEALING THE PREVIOUSLY ADOPTED AND CONFLICTING FEES

AND CHARGES FOR SUCH SERVICES
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers Laskey, Marquez, Morgenstern.

No: (0)
Abstain: (0)

Absent: (0)
G.2 Consider a Resolution Adopting a Subsequent Environmental Impact Report (SEIR) and Mitigation Monitoring and Reporting Program (MMRP) in connection with the Circulation Element and approving a General Plan Amendment to update the Circulation Element of the General Plan.

City Manager Thompson introduced the item and Consultant representative Bean presented and responded to Councilmember inquiries and comments.

Public Comments:

An unidentified member of the public spoke regarding SMART train updates.

City Council Meeting Minutes - July 23, 2025 - Page 6 of 7 Councilmembers provided additional comments.

A motion was made by Councilmember Marquez, seconded by Vice Mayor Wheler, to waive reading of the text and adopt:

RESOLUTION NO. 040-2025 ENTITLED: RESOLUTION OF THE CITY OF CLOVERDALE CITY

COUNCIL ADOPTING A SUBSEQUENT ENVIRONMENTAL IMPACT REPORT (EIR) AND

MITIGATION MONITORING AND REPORTING PROGRAM (MMRP) IN CONNECTION WITH THE

CIRCULATION ELEMENT AND APPROVING A GENERAL PLAN AMENDMENT TO UPDATE THE

CIRCULATION ELEMENT OF THE GENERAL PLAN
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers Laskey, Marquez, Morgenstern.

No: (0)
Abstain: (0)

Absent: (0)
H. NEW BUSINESS
H.1 Cloverdale Citizen Recognition Program (CCRP)
City Clerk and Public Information Officer Maloney introduced the item and responded to Councilmember inquiries and comments.

Public Comments:

Neena Hanchett provided comments.

Council provided direction to staff.

I. POTTER VALLEY PROJECT
Mayor Lands provided an update on the Potter Valley Project.

Councilmember Marquez requested the public comment be read aloud.

I.1 Supplemental Attachment(s)
Public Comment – Shirley Davis
City Clerk Maloney read the Public Comment at the Mayor’s direction.

Staff and Mayor Lands addressed the inquiries and comments in the Public Comment Letter.

Councilmember Marquez provided clarification on the flyer for the record.

Public Comments:

None.

Councilmember Marquez reported and provided comments and suggestions to the Council.

City Council Meeting Minutes - July 23, 2025 - Page 7 of 7 Councilmember Marquez raised a point of order concerning Public Comments.

Mayor Lands re-opened Public Comment:

Annabelle Burke inquired on where to find information on the Potter Valley Project Mayor Lands and City Clerk Maloney responded to the Public Comment.

Councilmember Marquez provided comments.

J. SUBCOMMITTEE REPORTS
Councilmember Marquez reported on the repair fair.

K. COUNCILMEMBER REPORTS
Councilmember Laskey reported on Councilmember Social Media views may not be reflective of the entire City Council. and other projects.

Councilmember Morgenstern reported on her attendance of the recent Town Hall, and Water Talk in Geyserville hosted by the Russian River Property Owners Association, and coordination of the Sonoma County Mayors and Councilmembers meeting, and an upcoming Regional Ag and Open Space meeting.

Vice Mayor Wheeler reported on the Geysers tour.

Councilmember Laskey reported on the 4th of July parade, the Russian River Property Association meeting, a recent mural at the Cloverdale High School Gymnasium, District 4 office aggregate management plan, funding for the Scouts Cabin, Cloverdale Food Pantry, and additional items.

L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

M. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported on the Furber Park playground opening.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Scouts Cabin request by Councilmember Marquez.

Mayor Lands requested clarification from Staff and City Manager Thompson provided comments.

The Council did not agendize the request.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:06 p.m. to the next regular meeting of the Cloverdale City Council scheduled for August 13, 2025.

APPROVED ON: August 27, 2025
___________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.

Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online: Zoom: www.zoom.us/join Meeting ID: 823 1668 4527 | Youtube: cloverdale.net/youtube ATTENTION - the meeting location has been experiencing significant A/V technical difficulties for Livestreaming; Staff is attending to this matter, but reliability is not guaranteed to date - please attend in person.

CLOSED SESSION - 5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order

1.B Roll Call

1.C Closed Session Agenda Review (Changes and/or Deletions)

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

Prior to recessing to Closed Session, the Public may speak on Closed Session Items.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

3.A PUBLIC EMPLOYEE EVALUATION
AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JULY 23, 2025
5:00 CLOSED SESSION

CITY HALL CONFERENCE ROOM
124 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
6:00 PM - OPEN SESSION

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 Pursuant to Government Code Section 54957(b)
Title: City Manager

3.B CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Labor Negotiator: City Attorney & Mayor
Employee: City Manager

3.C REAL PROPERTY NEGOTIATIONS
Pursuant to Government Code Section 54956.8
Property: APN 001-173-006
City Negotiator: City Manager & City Attorney
Property Owner: Sava Foundation
Under Negotiation: Price and Terms
OPEN SESSION - 6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4. Report Out on Closed Session
A.5 Conflict of Interest Declaration
A.6 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
B.1 Verbal Comments
Any person wishing to speak in person on an item not listed on the agenda may do so at this time.

Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are allotted to each speaker.

B.2 Written Comments
Public written communications sent to Council on items not listed on the agenda may be discussed at this time. Written communications to be discussed will be listed below, if any C. STUDENT LIAISON REPORT
None - Visit www.cloverdale.net/studentliaison for application information for the 25/26 School Year.

D. PROCLAMATIONS
City streets and sidewalks
Sales tax and streets and sidewalks
2 D.1 Disability Pride Month
Recipient: TBD
D.2 National Night Out
Recipient: Chief Parker on behalf of the Cloverdale Police Department E. PRESENTATIONS
None.

F. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one acEon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

F.1 Consider the Annual Adoption of a Resolution to Approve the Ad Valorem 2025-26 Tax Rate for Inclusion on Property Tax Bills to Fund CalPERS Retirement Expenses Recommended Action(s):

26.”
F.2 Consider Approving a Resolution Amending the Fiscal Year 2025-26 budget to reflect previously discussed increased expenses
Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Budget Amendment to Increase Allocations for Dog Park ADA Improvements, 2nd Street Gazebo, Downtown Drinking Fountain Replacements, Porterfield Creek Trail Repairs, Employee Appreciation, Student Liaison Program, Recreation Programming, and Chamber of Commerce”.

F.3 Consider the Annual Maintenance Services Agreement with Miksis Services, Inc. to Provide Sewer Maintenance and Rehabilitation
Recommended Action(s):

Adopt a Resolution Entitled: “A Resolution of the City Council of the City of Cloverdale approving a new Annual Maintenance Services Agreement with Miksis Services, Inc. to provide sewer maintenance/rehabilitation in an amount not to exceed $$218,497.40 and authorizing the City Manager to execute said agreement.”
Proclamation - Disability Pride Month
Proclamation - National Night Out
Agenda Report
Attachment 1 - Resolution
Attachment 2 - PERS Rate Calculation
Attachment 3 - County Clerk Recorder Assessor Registrar of Voters Correspondence Agenda Report
Attachment 1 - Resolution
Attachment 2 - Budget Amendment Form
Agenda Report
Attachment 1 - Resolution
3 F.4 Consider the Roadway Improvement Project list for fiscal year 2025/2026 funded by SB 1: The Road Repair and Accountability Act of 2017
Recommended Action(s):

Adopt A Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting a List of Projects for Fiscal Year 2025/2026 Funded by SB 1: The Road Repair and Accountability Act of 2017”
F.5 Consider action to declare all weeds growing within the City to be a public nuisance and declaring the City’s intention to remove and abate the same upon specified private properties under and in accordance with the provisions of the City of Cloverdale Municipal Code Chapter 8.16, entitled Weed Abatement
Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale declaring all weeds growing within the city to be a public nuisance and declaring its intention to remove and abate the same upon specified private properties under and in accordance with the provisions of the City of Cloverdale Municipal Code Chapter 8.16, entitled weed abatement.” F.6 Approval of Minutes - May 14, 2025
Recommended Action(s):

Approve the May 14, 2025 Draft Minutes
F.7 Approval of Minutes - May 28, 2025
Recommended Action(s):

Approve the May 28, 2025 Draft Minutes
G. PUBLIC HEARINGS
G.1 Consider a Resolution Establishing and Updating the Schedule of Fees and Charges for City Services and Repealing Previously Adopted and Conflicting Fees and Charges for Such Services Recommended Action(s):

Adopt the Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Establishing and Updating the Schedule of Fees and Charges for City Services and repealing the previously adopted and conflicting fees and charges for such services.”
Attachment 2 - Exhibit A FY25/26 Collection System Maintenance Quotes Agenda Report
Attachment 1 - Resolution
Exhibit A - Proposed Project List
Agenda Report
Attachment 1 - Resolution
Exhibit A - Fire District Letter - Non-Compliant Properties CC Minutes - May 14, 2025 (Draft)
CC Minutes - May 14, 2025 (Draft)
Agenda Report
Attachment 1 - Resolution
4 G.2 Consider a Resolution Adopting a Subsequent Environmental Impact Report (SEIR) and Mitigation Monitoring and Reporting Program (MMRP) in connection with the Circulation Element and approving a General Plan Amendment to update the Circulation Element of the General Plan.

Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City of Cloverdale city council adopting a Subsequent Environmental Impact Report (EIR) and Mitigation Monitoring and Reporting Program (MMRP) in connection with the Circulation Element and approving a General Plan Amendment to update the Circulation Element of the General Plan.”
H. NEW BUSINESS
H.1 Cloverdale Citizen Recognition Program (CCRP)
Recommended Action(s):

Provide direction on the proposed recognition program.

I. POTTER VALLEY PROJECT
Standing Item for Council to discuss the Potter Valley Project on an on-going basis.

I.1 Supplemental Attachment(s)
J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

K. COUNCILMEMBER REPORTS
Councilmembers may provide written and or verbal informational reports and updates on regional boards, committees, and community activities.

L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

M. CITY MANAGER/CITY ATTORNEY REPORTS
Staff may provide written and or verbal informational reports.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request agenda items for future Council and or Council Subcommittee meetings.

Attachment 2 - Exhibit A - Master Fee Schedule
Attachment 3 - Public Hearing Notice (July 11, 2025)
Agenda Report
Attachment 1 - Resolution
Exhibit A1 - Circulation Element
Exhibit A2 Cross sections
Exhibit B1 Subsequent EIR
Exhibit B2 Subsequent EIR exhibits
Exhibit B3 Final Subsequent EIR
Exhibit C - MMRP
Presentation
Agenda Report
Public Comment - Shirley Davis
5 O. ADJOURNMENT
To the next regular meeting of the Cloverdale City Council scheduled for August 13, 2025.

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to quesEons or enter into dialogue with commenters. Comments may also be submiMed prior t o [email protected]. by 12 p.m. the day of the meeEng. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.

SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliEes Act and Title VI, if you need special assistance to parEcipate in this meeEng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoEficaEon at least 72 hours prior to the meeEng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB 2449: Councilmembers parEcipate in person or teleconference methods consistent with tradiEonal provisions of the Brown Act, Government Code § 54953(b), unless the meeEng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in opEon, the meeEng will conEnue unless it is being held pursuant to the provisions of Assembly Bill 2449.

AB 343: Any wriEngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecEon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.

WAIVER WARNING: If you challenge decisions/direcEons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriMen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.

Date posted: July 17, 2025 | Time posted: 4 p.m. | City Clerk Signature: s/Mike Maloney 6 From: Maeta Emmons
To: Public Comments
Subject: City streets and sidewalks
Date: Tuesday, July 15, 2025 2:16:42 PM
Hoping you’ll publish a list of the work to be done in Cloverdale showing streets and sidewalks etc.

Maeta Emmons
7 From: Maeta Emmons
To: Public Comments
Subject: Sales tax and streets and sidewalks
Date: Thursday, July 17, 2025 8:55:07 PM
Will Council please publish a list of prioritized street and sidewalk repairs and improvements and anticipated timelines?
The people are anxious to know.

Maeta Emmons
108 N East St
719-210-4050
8 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE PROCLAIMING JULY 2025 AS DISABILITY PRIDE MONTH
WHEREAS, Disability Pride Month is celebrated nationally in the month of July and serves as an opportunity to honor the history, achievements, experiences, and ongoing struggles of the disability community; and
WHEREAS, this month marks the anniversary of the Americans with Disabilities Act of 1990 (ADA), landmark civil rights legislation that broke down barriers to inclusion in society; and WHEREAS, July offers a time to reflect on the disability rights movement, the progress achieved, and the work still to be done; and
WHEREAS, the City of Cloverdale recognizes that one of its greatest strengths is the diversity of its people, and reaffirms its commitment to equity, dignity, and inclusion for all disabled individuals, while rejecting all forms of discrimination and hate; and
WHEREAS, disabled individuals enrich our community in countless and immeasurable ways—through leadership, advocacy, creativity, labor, and everyday contributions; and WHEREAS, despite decades of advocacy, disabled people continue to face discrimination, harassment, and violence, and yet persist—through their own resilience and with the support of families, community organizations, businesses, and allies; and
WHEREAS, disability discrimination is often compounded by systemic inequities based on race, gender identity, sexual orientation, immigration status, religion, age, and other intersecting identities; and WHEREAS, the City of Cloverdale strives to lead by example in fostering a more inclusive and equitable community through its laws, policies, staff, and public institutions; and NOW, THEREFORE, BE IT PROCLAIMED, that I, Mayor Lands, and the Cloverdale City Council, do hereby proclaim July 2025 as "Disability Pride Month" in the City of Cloverdale, and invite all residents to join in celebrating the resilience, contributions, and ongoing efforts of the disability community.

Dated: July 23, 2025
SO ORDERED:
_______________________
Todd Lands, Mayor
9 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE PROCLAIMING AUGUST 5TH, 2025, AS NATIONAL NIGHT OUT
WHEREAS, seeing a need to involve both community watch groups and community members in neighborhood safety efforts, the National Association of Town Watch (NATW) started National Night Out (NNO).

WHEREAS, NNO began in August of 1984 through an already-established network of law enforcement agencies, neighborhood watch groups, civic groups, state and regional crime prevention associations, and volunteers across the nation.

WHEREAS, Starbucks, ADT, 711 Cares Foundation, Swank Motion Pictures, Associa and L.E.A.D. are sponsoring its 42ST annual nationwide crime, drug, and violence prevention program on August 5, 2025 entitled "National Night Out"; and
WHEREAS, the "42th Annual Night Out" provides a unique opportunity for Citizens of Cloverdale to join forces with thousands of communities across the State of California in promoting cooperative, police community crime and drug prevention efforts; and
WHEREAS, the "National Night Out" event is a year-long community building campaign designed to heighten crime prevention awareness; generate support and participation in local anti-crime programs; strengthen neighborhood spirit and police-community partnerships and send a message to criminals to let them know that neighborhoods are organized and are fighting back; and
WHEREAS, local citizens play a vital role in assisting police agencies through joint crime, drug, and violence prevention efforts; and
WHEREAS, police-community partnerships, neighborhood safety, awareness, and cooperation are important themes of the "National Night Out" program; and
WHEREAS, the Cloverdale Police Department has continued their commitment to excellence in service and to working together with the community to keep them safe.

NOW, THEREFORE, BE IT PROCLAIMED that I, Todd Lands, Mayor of the City of Cloverdale do hereby recognize, on behalf of the Cloverdale City Council, August 5, 2025, as, "National Night Out" in Cloverdale and encourages all members of the community to continue to help make our community a safer and more enjoyable place to live, work and play.

Dated: July 23, 2025
SO ORDERED:

Todd Lands, Mayor
10 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

F.1
July 23, 2025
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director
Agenda Item Title:

Annual Adoption of a Resolution to Approve the Ad Valorem 2025-26 Tax Rate for Inclusion on Property Tax Bills to Fund CalPERS Retirement Expenses
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Setting the Ad Valorem Tax Rate for Public Employee Retirement System Retirement Benefits for Fiscal Year 2025-26.” ________________________________________________________________________________________ Background:

In 1974, the voters of the City of Cloverdale approved a tax to pay for Public Employees’ Retirement System expenses. A tax rate must be computed and approved by the City Council each year and transmitted to the County Auditor-Controller’s Office for inclusion on the property tax bills. The Tax rate must be set by a Resolution by the City Council (Attachment 1).

Staff has computed the tax rate of $0.08 per one hundred dollars of assessed value (Attachment 2). The calculation includes the fiscal year 2025-26 Auditor Certified Values provided by the County, the projected CalPERS retirement expenses, the PERS rates for safety and miscellaneous members, and the reserve requirement. The value of benefits added after the voters approved the tax has been subtracted from the PERS rates before calculating the City’s tax requirements. These “after added” benefits are paid by other available revenues in the General Fund, Enterprise Funds, and required contributions from employees. Also, the City has twenty-four (24) Public Employee Pension Reform Act “PEPRA” members who are required under state law to pay 50% of the cost of their benefits, which helps reduce the amount of tax required from the voters.

Last year, the Council agreed to establish a rate stabilization reserve fund of $1,250,000, which was approximately 72% of the estimated expenditures for the fiscal year. The City received revenues based on assessed property values, ending the year with a projected reserve balance of $1,910,000.

All tax calculations are projections, the City’s annual tax revenue may be higher or lower, based on assessed values as determined by the Sonoma County Assessor. The employee retirement expense estimates are extrapolated from the budget and rates established by CalPERS. Actual expenses may be higher or lower based on actual payroll costs, employee additions or turn-over, and whether new hires are “Classic” or “PEPRA” members.
________________________________________________________________________________________ Summary:

Last year the City reduced the tax rate to 8.0% per $100 of Assessed Value. Two years ago the City reduced the tax rate to 9.8% per $100 of Assessed Value. This year, retirement costsincreased approximately $91,500 over FY 2024-25. However, the County estimates include an increase in assessed value over last year’s estimates by 3.59% or $54,112,063. This change allows the tax rate to remain at $0.08 per $100 of assessed value, while maintaining a reserve balance of $1,250,000, which will result in a reserve balance of 65%. 11 City Council/Successor Agency Agenda Item Summary
Meeting Date: July 24, 2024

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Maintaining the reserve will offset projected increased future costs of the unfunded accrued liability and enable the tax rate to be maintained at a consistent level over time. Maintaining a 75-100% retirement fund reserve balance is ideal to ensure adequate cash flow is available to pay bi-weekly retirement costs as tax increment payments are received from the County in January and April.

The City has a total CalPERS Unfunded Liability, of approximately $13,652,000 which is amortized over the next 20 years and has an option each year of making a lump-sum payment toward the Unfunded Liability payment or spreading the payment out over the course of the year, the City has opted to make the one-time payment which resulted in a savings in the amount of $38,994.

The City contracted with Bartel and Associates two years ago to calculate the Pension Override Tax to verify that the tax has been correctly calculated. The difference between staff and Bartel’s calculations was so minimal that it did not affect the tax rate.

Staff recommends that the City Council adopt a Resolution setting a tax rate at 8% or $0.08 per one hundred dollars of assessed value for Fiscal Year 2025-26.
________________________________________________________________________________________ Alternative Options:

1. Set Ad Valorem Tax Rate at a higher rate and increase the reserve balance.

2. Set Ad Valorem Tax Rate at a lower rate and decrease the reserve balance.

3. Provide alternative direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:

None
________________________________________________________________________________________ Budget/Financial Impact:
8% or $0.08 per one hundred dollars of assessed value, will generate approximately $1,246,285 for the PERS retirement, anticipated costs of $1,906,285 program expenses, and maintain an adequate reserve level of $1,250,000
________________________________________________________________________________________ Attachments:

1. Resolution

2. Attachment - PERS Rate Calculation

3. Attachment - County Clerk-Recorder-Assessor- Registrar of Voters Correspondence 12 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE,

SETTING THE AD VALOREM TAX RATE FOR PUBLIC EMPLOYEE
RETIREMENT SYSTEM RETIREMENT BENEFITS FOR FISCAL YEAR 2025-26 WHEREAS, the City of Cloverdale has entered into a contract with the Public Employees' Retirement System of the State of California for the provision of retirement and related benefits to the employees of the City of Cloverdale, and pursuant to previously established voter authorization, the City of Cloverdale is authorized to establish the levy for the current fiscal year in order to fund its responsibilities under the contract; and NOW, THEREFORE, BE IT RESOLVED by the City Council that an Ad Valorem tax rate for fiscal year 2024-25 be levied upon property in the City of Cloverdale for the above purpose in an amount of $0.08 per one hundred dollars of full assessed valuation; and
BE IF FURTHER RESOLVED that the County Assessor, Auditor, Tax Collector and other appropriate officials of the County of Sonoma are hereby authorized and directed to spread the specified assessment upon the tax rolls of all taxable property within the City of Cloverdale in the County of Sonoma, and to receive, collect, and disburse the same in accordance with law and the agreement between the City of Cloverdale and the County of Sonoma.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 23rd day of July 2025 by the following roll call vote:

AYES: (X)
NOES: (X) None
ABSTAIN: (X) None
ABSENT: (X) None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Michael Maloney, City Clerk
13 Classic Members Miscellaneous Safety Total
Earnings subject to PERS - Classic Members $ 1,778,746 $ 735,749 $ 2,514,494 2025/26 PERS Rate - Employer Paid 19.580% 36.380%
Less After Added Benefits 2.240% 9.010%
Net PERS Rate to be Funded by Tax 17.340% 27.370%
Normal Contribution - Classic Members 308,435 201,374
Employer Payment of Unfunded Liability (Total UAL $13,652,044) 528,136 574,453 Amount to be funded by Tax $ 836,571 $ 775,827 $ 1,612,398 New Members Miscellaneous Safety Total
Earnings subject to PERS - New Members $ 1,747,109 $ 1,106,629 $ 2,853,738 2024/25 PERS Rate - Employer Paid 7.960% 13.990%
Net PERS Rate to be Funded by Tax 7.960% 13.990%
Normal Contribution - New Members $ 139,070 $ 154,817
Employer Payment of Unfunded Liability
Amount to be Funded by Tax - New Members $ 139,070 $ 154,817 $ 293,887 Amount to be Funded by Tax - Total $ 975,640 $ 930,645 $ 1,906,285 - Reserves for Rate Stabilization 1,250,000
Total Requirements $ 3,156,285
Less Estimated Available Balance at July 1, 2025 (1,910,000) Less Other Revenue Sources (Estimates based on prior year) - Interest (based on budget) - Total Tax Requirement for FY 2025/26 $ 1,246,285 Secured Unsecured Total
Property Values - Fiscal Year 2025/26 Tax Roll 1,491,512,972 68,413,133 $ 1,559,926,105 Less RDA Increment - - $ - Cloverdale DS Net Value $ 1,559,926,105 Total Requirements $ 1,246,285
Tax Rate (Requirements divided by DS Net Value times 100) Property Tax Rate per $100 of Assessed Value 8.0%
Attachment A
City of Cloverdale
PERS Retirement Tax Rate Calculation
Fiscal Year 2025-26
14 From: Lindsay VanMidde
To: Susie Holmes; Vanessa Thomas
Cc: Edward Daniels
Subject: RE: City of Cloverdale 2025-26 Certified Values Date: Thursday, June 26, 2025 8:50:26 AM
Attachments: image002.png
image003.png
image001.png
Hi Susie,
The Assessor has turned over the roll to us. Below are Certified Values for 2025 (Including Aircraft).

Thank you,
Lindsay VanMidde
Auditor-Controller-Treasurer-Tax Collector
Property Tax Accounting Manager
(707) 565-3279 ACTTC-PropertyTax@sonomacounty.org
585 Fiscal Drive, Suite 100
Santa Rosa, CA 95403
sonomacounty.ca.gov/auditor-controller-treasurer-taxcollector From: Susie Holmes <[email protected]>
Sent: Wednesday, June 25, 2025 3:34 PM
To: Lindsay VanMidde <[email protected]>; Vanessa Thomas <[email protected]>
Subject: City of Cloverdale 2025-26 Certified Values

EXTERNAL
Good morning,
15 I am checking in to see if you have a timeline for the 2025-26 certified values. I am trying to schedule the City’s annual Ad Valorem tax rate before the City Council in late July. Do you think they will be ready by then?
Susie Holmes
Susie Holmes|Finance Director|City of Cloverdale
124 N. Cloverdale Blvd., Cloverdale, CA 95425
(707) 894-1715
www.cloverdale.net
City Hall is open Monday–Thursday
7:30 a.m. to 5 p.m.

City Hall will be closed in honor of our Independence Day Holiday starting July 3rd THIS EMAIL ORIGINATED OUTSIDE OF THE SONOMA COUNTY EMAIL SYSTEM.

Warning: If you don’t know this email sender or the email is unexpected, do not click any web links, attachments, and never give out your user ID or password. 16 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

F.2
July 23, 2025
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director.

Agenda Item Title:

Consider Approving a Resolution Amending the Fiscal Year 2025-26 budget to reflect previously discussed increased expenses
________________________________________________________________________________________ Recommended Council Action(s):

Following the staff presentation to the City Council on June 25, 2025, the following budget amendments are proposed:
• Dog Park ADA Improvements – $5,000 (Park Impact Fees) Installation of an ADA-compliant ramp from the dog park gates to the shade structure. Funded through Park Impact Fees.
2nd Street Gazebo – $60,000 (Park Impact Fees)
Installation of a shaded structure at 2nd Street Park to enhance usability. Funded through Park Impact Fees. • Downtown Drinking Fountain Replacements – $20,000 (Park Impact Fees) Replacement of nonfunctional drinking fountains along the Boulevard. Funded through Park Impact Fees.
• Porterfield Creek Trail Repairs – $30,000 (Measure M Parks) Installation of new steps to repair approximately 500 feet of trail affected by a slide. Funded through Measure M Parks tax revenues.
• Employee Appreciation – $2,000 (General Fund)
Increased allocation to account for inflation-related costs. Funded through the General Fund. • Student Liaison Program – $1,000 (General Fund)
Increase annual scholarship funding for student liaisons from $750 to $1,250 per student, totaling $2,500. Funded through the General Fund.
• Parks Programming – $4,000 (General Fund)
Expansion of recreational offerings through additional instructors and programs. Funded through the General Fund.
• Chamber of Commerce – $50,000 (General Fund)
The Chamber Director appeared before the City Council in February 2025 and requested an increase in funding due to additional operating expenditures. 17 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 26, 2025

Page 2 of 2 ends

_______________________________________________________________________________________ Alternative Options:

1. Reject the proposed resolution that approves the budget amendments.

2. Request modifications to the amendment and continue the matter to a future Regular Council Meeting.
________________________________________________________________________________________ Subcommittee Recommendation:

These items were discussed at the February 26, 2025 and June 25, 2025 City Council Meetings with a request to bring back the budget amendments at a future meeting. ________________________________________________________________________________________ Budget/Financial Impact:

The proposed budget amendment will reduce assigned fund balances and will impact the City’s unrestricted reserves by $57,000.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Budget Amendment Form
18 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO INCREASE ALLOCATIONS FOR DOG PARK ADA IMPROVEMENTS, 2ND STREET

GAZEBO, DOWNTOWN DRINKING FOUNTAIN REPLACEMENTS, PORTERFIELD CREEK TRAIL

REPAIRS, EMPLOYEE APPRECIATION, STUDENT LIAISON PROGRAM, RECREATION

PROGRAMMING, AND CHAMBER OF COMMERCE
WHEREAS, the City Council of the City of Cloverdale previously received a staff report and presentation on June 25, 2025, regarding proposed adjustments to the Fiscal Year 2025-26 budget; and
WHEREAS, staff have identified a need to amend the budget to fund the following projects and initiatives:
• Dog Park ADA Improvements in the amount of $5,000, funded through Park Impact Fees; • 2nd Street Gazebo improvements in the amount of $60,000, funded through Park Impact Fees;
• Replacement of Downtown Drinking Fountains in the amount of $20,000, funded through Park Impact Fees;
• Porterfield Creek Trail Repairs in the amount of $30,000, funded through Measure M Parks tax revenues;
• Employee Appreciation funding increase of $2,000, funded through the General Fund; • Student Liaison Program funding increase of $1,000, funded through the General Fund; • Parks Programming expansion in the amount of $4,000, funded through the General Fund; and
• Chamber of Commerce in the amount of $50,000 funded through the General Fund.

WHEREAS, the total General Fund impact is $57,000, which will result in a corresponding reduction in the City’s unrestricted reserves; and
WHEREAS, the City Council finds that these budget amendments are necessary to improve public amenities, support City programs, and enhance community services; and WHEREAS, staff has prepared a Budget Amendment Form (attached hereto as Exhibit A) that reflects the revised appropriations.

WHEREAS, the City has assigned fund balance for various CIP projects that can be used for these one-time expenses; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale as follows:

1. The above recitals are true and correct and are hereby incorporated by reference.

2. The City Council approves the Fiscal Year 2025-26 Budget Amendment as detailed in Exhibit A.

3. The Finance Director is authorized and directed to make the necessary accounting and budget entries to reflect these changes.
19 The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 23rd day of July, 2025 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A – Budget Amendment Form
20 Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount

REVENUE TOTAL -

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
508 00.000 5,000
508 00.000 60,000
508 00.000 20,000
214 40.800 30,000
100 10.105 2,000
Student Liaison Program 100 10.101 1,000
100 10.104 50,000
EXPENDITURE TOTAL 168,000

PURPOSE
appreciation and student liaison program
Date Date
Date Entered by Date
42135.000
49130.000
49130.000
To cover the costs associated with park and infrastructure improvements, employee Porterfield Creek Trail Repairs
City Manager
Chamber of Commerce
Construction - 2nd Street Gazebo
Construction - Dog Park ADA
Drinking Fountains Replacement
Employee Appreciation
Department Head Finance Director
49130.000
42345.000
49130.000
42345.000
Date Prepared
July 8, 2025
Account Description Account No.

Finance
Account No.

Requesting Department
Account Description
Prepared By
Susie Holmes
X:\Agenda Development\COUNCIL\2025 Reports\7-23-2025\Consent\Budget Amendment\2-Budget Amendment Form 21 City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

F.3
July 23, 2025
Agenda Section:

Consent
Staff Contact:

Derrick Montanye, Public Works Director
Agenda Item Title:

Consider the Annual Maintenance Services Agreement with Miksis Services, Inc. to Provide Sewer Maintenance and Rehabilitation

Recommended Council Action(s):

As part of the City’s ongoing infrastructure management program, Public Works schedules annual maintenance and rehabilitation for the sanitary sewer collection system. This includes thermal plastic lining of deteriorated pipelines and epoxy coating of manholes, which extends useful life and prevents groundwater infiltration.

Miksis Services, Inc. (MSI), a licensed contractor with regional specialization, submitted quotations for the FY 2025–26 locations and scope of work. Task 1 (114 to 124 Railroad) was previously approved in FY 2024–25 and is being rolled over with its budget intact. A 10% contingency is applied to Task 1, 2 and 3 ________________________________________________________________________________________ Summary:

The FY 2025–26 Annual Wastewater Collection System Maintenance includes the following scope and budget:

Task 1: 114 to 124 Railroad – 345’ of 8” sanitary sewer rehabilitation and lateral reconnection (rollover from FY2024–25)
Task 1 Amount: $54,805.00
Task 2: MH 124 Railroad to MH Railroad/East – 248’ of 8” trenchless rehabilitation with 4 lateral reinstatements
Task 2 Amount: $23,064.00
Task 3 - Various Locations – Clean, seal, prep, and apply 100% solid epoxy to 6 sanitary sewer manholes Location Dimension Approx Area(sq.ft.)
West 2nd (Apt) 6’ x 6’ 141
West 2nd @ Foothill 6’ x 8’ 138
West 1st @ Franklin 6’ x 6’ 141
Jefferson @ Haehl 6’ x 4’ 141
22 City Council/Successor Agency Agenda Item Summary
Meeting Date: July 23, 2025

Page 2 of 2 ends

Jefferson @ School 4’ x 4’ 62
Wallace @ Furber 6’ x 8’ 138
Task 3 Amount: $120,765.00
Sub Total Project Cost: $198,634.00
Contingency: $19,863.40
Total Project Encumbrance: $218,497.40
________________________________________________________________________________________ Options:
• Approve Resolution
• Reject Resolution
• Provide alternative direction to staff
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

The total project cost including contingency, is $218,497.40. Funding is allocated from Sewer Fund 630, 49130 Construction. All tasks have been Budgeted for.
________________________________________________________________________________________ Attachments:

1. Resolution

2. FY25_26 Collection System Maintenance Quotes
23 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A NEW ANNUAL MAINTENANCE SERVICES AGREEMENT WITH MIKSIS SERVICES, INC. TO

PROVIDE SEWER MAINTENANCE/REHABILITATION IN AN AMOUNT NOT TO EXCEED $218,497.40 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT WHEREAS, the City of Cloverdale performs annual maintenance and rehabilitation of its sewer collection system to prolong the life of existing infrastructure and prevent groundwater infiltration; and
WHEREAS, Miksis Services, Inc. has provided a quotation for rehabilitation work including trenchless lining and epoxy coating services, which are specialized in nature and consistent with the City's infrastructure needs; and
WHEREAS, the scope of work includes three tasks:

Task 1 – 114 to 124 Railroad (345’ of 8” sanitary sewer rehabilitation), originally approved in FY 2024–25 and carried forward; Task 2 – MH 124 Railroad to MH Railroad/East (248’ of 8” trenchless rehabilitation with four lateral reinstatements); Task 3 – Epoxy coating of six sewer manholes at various locations within the City; and
WHEREAS, the total proposed contract amount is $198,634.00, and includes a 10% contingency for Task 1,2 and 3, resulting in a total authorized project budget not to exceed $$218,497.40; and WHEREAS, City staff have reviewed the quotations and determined that the work complies with the City’s purchasing policies as outlined in Cloverdale Municipal Code Chapter 3.08; and WHEREAS, Miksis Services, Inc. is a licensed contractor qualified to perform the proposed work and has performed similar work for the City in past fiscal years; and WHEREAS, this project is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of Title 14 of the California Code of Regulations as it involves the maintenance and repair of existing public infrastructure with no expansion of use.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby:

1. change orders, Find the project to be categorically exempt from CEQA pursuant to Section 15301(c) of Title 14 of the California Code of Regulations.

2. Approve the Annual Maintenance Services Agreement with Miksis Services, Inc. for the FY 2025–26 Wastewater Collection System Maintenance Project in the amount of $198,634.00.
24 3. Authorize the City Manager to execute said agreement and approve any provided the total project cost including contingency does not exceed $218,497.40.

IT IS HEREBY CERTIFIED that the foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 23rd day of July, 2025, by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A - FY25_26 Collection System Maintenance Quotes 25 3492A Quote
Dba Rapid Rooter
P.O. Box 591-I, Healdsburg, CA 95448-0590
1-888-UNPLUGU (707) 433-8053 FAX (707) 433-8085
Email: [email protected] Website: www.unplugu.com
Contractor’s License 544530, A, C-36, HAZ, D6, D12
GM | fc P a g e 1 | 1
June 23, 2025
Jay Robinson
City of Cloverdale
PO Box 217,
Cloverdale, CA 95425
(707) 894-1719
[email protected]
Jobsite: 114 to 124 Railroad
Scope of work: Rehab 345’ of 8” Sanitary Sewer
Miksis Services, Inc. (MSI) proposes to saw cut the asphalt in roadway at 114 Railroad. Then excavate the clean out to the tee connection on the horizontal portion of the 8” sewer main.

Following, the broken tee will be removed and the segment will be lined using Dynaliner 350’ from the manhole at 124 Railroad to the open excavation. After the host pipe is lined, the lateral at 334’ will be connected and a new end of run clean out will be installed and terminated at street level. All active lateral taps will be robotically reinstated. A post rehab video will be submitted.

Equipment, Materials, & Labor $54,805.00
Total $54,805.00
Conditions and Assumptions:
 MSI will be allowed unlimited and uninterrupted access to the job site.  Costs associated with permit(s), bond(s), and license(s) are excluded.  Any changes, modifications, or additions to this scope of work will require a change order.  This job is bid at a prevailing wage.
 Standard traffic control will consist of cones & signage.  The city will provide a dumpsite for excavation spoils.

Thank you for the opportunity to present our proposal for this project. Please contact us if you have any questions or comments. This quote will remain valid for 30 days.

Gary Miksis
President
Miksis Services, Inc.

Authorized Signature for Bid Acceptance Date
26 3493A Quote
Dba Rapid Rooter
P.O. Box 591-I, Healdsburg, CA 95448-0590
1-888-UNPLUGU (707) 433-8053 FAX (707) 433-8085
Email: [email protected] Website: www.unplugu.com
Contractor’s License 544530, A, C-36, HAZ, D6, D12
GM | fc P a g e 1 | 1
June 23, 2025
Jay Robinson
City of Cloverdale
PO Box 217,
Cloverdale, CA 95425
(707) 894-1719
[email protected]
Jobsite: MH 124 Railroad to MH Railroad/East
Scope of work: Trenchless rehab of 248’ of 8” Sanitary Sewer with heavy Infiltration.

Miksis Services, Inc. (MSI) proposes to clean and remove roots, line using Dynaliner Thermoform PVC Pipe Liner, and robotically reinstate 4 lateral connections.

Equipment, Materials, & Labor $23,064.00
Total $23,064.00
Conditions and Assumptions:
 MSI will be allowed unlimited and uninterrupted access to the job site.  Costs associated with permit(s), bond(s), and license(s) are excluded.  Any changes, modifications, or additions to this scope of work will require a change order.  This job is bid at a prevailing wage.
 Installation must be done at lower ground water calendar.

Thank you for the opportunity to present our proposal for this project. Please contact us if you have any questions or comments. This quote will remain valid for 30 days.

Gary Miksis
President
Miksis Services, Inc.

Authorized Signature for Bid Acceptance Date
27 3535A Quote
Dba Rapid Rooter
P.O. Box 591-I, Healdsburg, CA 95448-0590
1-888-UNPLUGU (707) 433-8053 FAX (707) 433-8085
Email: [email protected] Website: www.unplugu.com
Contractor’s License 544530, A, C-36, HAZ, D6, D12
D R | f c P a g e 1 | 2
June 23, 2025
Jay Robinson
City of Cloverdale
Po Box 217,
Cloverdale, CA 95425
(707) 894-1719
[email protected]
Jobsite: Various Locations, Cloverdale
Scope of work: Clean and Prep 6 Sanitary Sewer Manholes as Directed by the Client Miksis Services, Inc. (MSI) proposes to clean, stop all leaks, shag all joints, remove ladders, and prep for epoxy (100% solid epoxy).

6 Sewer Manholes – Epoxy Prep and Application
Clean & Prep
Equipment, Material, & Labor $92,180.00
Apply Epoxy
Equipment, Material, & Labor $28,585.00
Total $120,765.00
6 Sewer Manholes – Quantitative Measurements

1. West 2nd (Apt) 6’ x 6’ x 18.85 = 113.10 + 29.28 (Base) = 141.38 ~ 141

2. West 2nd Foothill 6’ x 8’ x 25.14 = 113.10 + 50.27 (Base) = 138.24 ~ 138

3. West 1st / Franklin 6’ x 6’ x 18.85 = 113.10 + 28.28 (Base) = 141.38 ~ 141

4. Jefferson / Haehl 6’ x 4’ x 18.85 = 113.10 + 28.28 (Base) = 141.38 ~ 141

5. Jefferson School 4’ x 4’ x 12.57 = 50.28 + 12.57 (Base) = 62.85 ~ 62

6. Wallace / Furber 6’ x 8’ x 25.14 = 113.10 + 50.27 (Base) = 138.24 ~ 138 Total Sq. Ft. 761 Sq. Ft.
28 3535A Quote
Dba Rapid Rooter
P.O. Box 591-I, Healdsburg, CA 95448-0590
1-888-UNPLUGU (707) 433-8053 FAX (707) 433-8085
Email: [email protected] Website: www.unplugu.com
Contractor’s License 544530, A, C-36, HAZ, D6, D12
D R | f c P a g e 2 | 2
Conditions and Assumptions:
 MSI will be allowed unlimited and uninterrupted access to the job site.  Costs associated with permit(s), bond(s), and license(s) are excluded.  Any changes, modifications, or additions to this scope of work will require a change order.  This job is bid at a prevailing wage.
 MSI estimated that the repair duration for each manhole will be two days, covering preparations, hydro blasting, cleaning, leak sealing, and application of the 100% solid epoxy.

Thank you for the opportunity to present our proposal for this project. Please contact us if you have any questions or comments. This quote will remain valid for 30 days.

Gary Miksis
President
Miksis Services, Inc.

Authorized Signature for Bid Acceptance Date
29 City Council/Successor Agency
Agenda Item Summary Agenda Item: F.4
Meeting Date: July 23, 2025
Agenda Section:

Consent
Staff Contact:

Derrick Montanye, Public Works Director
Agenda Item Title:

Consider the Roadway Improvement Project list for fiscal year 2025/2026 funded by SB 1: The Road Repair and Accountability Act of 2017.
________________________________________________________________________________________ Recommended Council Action(s):

Adopt A Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting a List of Projects for Fiscal Year 2025/2026 Funded by SB 1: The Road Repair and Accountability Act of 2017” ________________________________________________________________________________________ Background:

In April 2017, Governor Jerry Brown signed into law Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) to address the significant multi-modal transportation funding shortfalls statewide.

SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year.
________________________________________________________________________________________ Summary:

The City must adopt annually, by resolution, a list of proposed projects to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement.

In the current Fiscal Year (FY 2024/2025) the City Council listed the Clark Avenue Rehabilitation project to receive SB 1 funds. Clark Avenue Rehabilitation design and construction funding is anticipated to come from several years’ worth of SB 1 funds unless alternative funds are identified. The Clark Avenue Rehabilitation project is utilizing SB 1 funds beginning in FY 2023/2024 and is currently at 50% design. The Public Works and Facilities Subcommittee recommended the Jefferson Street Rehabilitation Projects (Phases 1 and 2) for future SB 1 funding after the completion of Clark Avenue Rehabilitation.

SB 1 Projects
The Clark Avenue Rehabilitation Project was relisted for SB 1 funds in FY 2024/2025 to allow remaining FY 2024/2025 and future funds to be combined. Clark Avenue, from South Street to Blair Street, will be reconstructed and/or overlain as needed to restore the surface. This project is expected to have a functional life of 30 years once complete. The project is expected to be complete by the autumn of 2026 assuming SB 1 funding is adequate. The project must be relisted for SB 1 funds in FY 2025/2026 to continue.

The Jefferson Street Rehabilitation Projects will be added to the SB 1 list in future fiscal years. ________________________________________________________________________________________ 30 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 11, 2025

Page 2 of 2 ends

Options:

1. Reject the SB 1 list; or

2. Amend the SB 1 list; or

3. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The SB 1 project list was considered by the Public Work & Facilities Subcommittee on May 28, 2024. ________________________________________________________________________________________ Budget/Financial Impact:

Adoption of the proposed resolution will make the City eligible to receive about $243,994 in SB 1 funds for FY 2025/2026.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A – Proposed Project List
31 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025/2026 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, in April 2017, Governor Jerry Brown signed Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), to address significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, in April 2017, Governor Jerry Brown signed Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), to address significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, the City of Cloverdale must annually adopt by resolution a list of proposed projects to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which includes a description and location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Cloverdale must annually adopt by resolution a list of proposed projects to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which includes a description and location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the Clark Avenue Rehabilitation Project, from South Street to Blair Street, was relisted for SB 1 funding in FY 2024/2025 and must continue to be listed for FY 2025/2026 to allow remaining and future funds to be combined. The project involves reconstruction and/or overlaying as needed to restore the surface, has an estimated useful life of 30 years, and is expected to be completed by autumn of 2026 assuming SB 1 funding is adequate; and
WHEREAS, adoption of this resolution will make the City of Cloverdale eligible to receive approximately $243,994 in SB 1 funds for FY 2025/2026;
NOW, THEREFORE, BE IT RESOLVED NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby adopts the list of projects for FY 2025/2026 funded by SB 1 as detailed in Exhibit A.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the ___ day of _______ 2025 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
32 APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A – Proposed Project List
33 Agency Program Title Description
City of Cloverdale Local Streets and Roads Program Clark Avenue Rehabilitation Project This project will include: Document Preparation, Environmental Study/Documents, Cost Estimating City of Cloverdale Local Streets and Roads Program Clark Avenue Rehabilitation Project This project will include: ADA Curb Ramp Rehab/Repair (Existing), ADA Curb Ramp Installation (New), Paving and/or Striping Installation (New Safety), Pavement Rehab/Repair (Existing), Paving and/or Striping Rehab/Repair (Existing Safety)
City of Cloverdale Local Streets and Roads Program Clark Avenue Rehabilitation Project This project will include: Preliminary Design, Pavement Rehab/Repair (Existing) | PreConstruction is to begin in FY 23-24.
34 City Council/Successor Agency
Agenda Item Summary Agenda Item: F.5
Meeting Date: July 23, 2025
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, City Manager
Agenda Item Title:

Consider action to declare all weeds growing within the City to be a public nuisance and declaring the City’s intention to remove and abate the same upon specified private properties under and in accordance with the provisions of the City of Cloverdale Municipal Code Chapter 8.16, entitled Weed Abatement ________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale declaring all weeds growing within the city to be a public nuisance and declaring its intention to remove and abate the same upon specified private properties under and in accordance with the provisions of the City of Cloverdale Municipal Code Chapter 8.16, entitled weed abatement.”
_______________________________________________________________________________________ Background:

On an annual basis, the Cloverdale Fire Protection District (“Fire District”) conducts an extensive inspection and outreach process with local property owners within the City to ensure that weeds and other grasses are maintained in such as manner to reduce potential fire hazards. The Fire District sends property owners with high weeds or otherwise unmaintained vegetation a letter, “requesting that they mow, dice or otherwise manage any excess weeds on their property.”
According to Municipal Code Section 8.16.010, “Weeds growing upon and adjacent to private property within the city, which are allowed by the owners thereof to flourish and grow in such a manner that they constitute a health, fire and safety menace to the citizens of the City may constitute a nuisance which should be abated.” The Fire District conducts follow up inspections on a citywide basis and any properties that are not in compliance with City Code will be placed on a list that is provided to the City. The Fire District subsequently submits a letter to the City requesting that that the City Council pass a Resolution declaring that certain properties are not in compliance with Chapter 8.16 of the City of Cloverdale Municipal Code regarding weed abatement. The Fire District requests that the City council adopt a resolution declaring non-compliant properties a public nuisance and that the City Council approve removal of the weeds from the identified non-compliant properties, including driveways and adjacent sidewalks as necessary.
________________________________________________________________________________________ Summary:

Due to the significant amount of vegetation growth this year, the Fire District conducted a second set of property inspections and subsequently sent a second round of letters to property owners with high or otherwise unmaintained weeds on their property. It is the responsibility of owners or agents in charge or control of any premises within the City to remove weeds in such a manner that they do not become a nuisance. Whenever any such weeds are growing upon any property within the City, the Council may by resolution declare the same to be a public nuisance. While the Fire district is actively working with property owners to encourage weed abatement, Fire Chief Jason Jenkins has requested that the City Council declare weed conditions at specified locations throughout the City a public nuisance and that City Council approve 35 City Council/Successor Agency Agenda Item Summary
Meeting Date: July 23, 2025

Page 2 of 2 ends

removal of the weeds from these properties. The attached resolution (Attachment 1) sets out a general description of such weeds and their location to give all property owners or agents affected notice of the required abatement.

The Council may provide for the removal of the nuisance by rotovating, discing or mowing of weeds, or any other method at the discretion of the Fire Chief or his representative or any other authorized person, unless the council shall specifically direct otherwise. The attached resolution sets a time and place for the hearing of any objections to the proposed destruction or removal of such weeds by the City and states that the expenses associated with such removal, including administrative costs, shall constitute a lien and may be assessed upon the lot or lands from which the weeds have been destroyed or removed. ________________________________________________________________________________________ Options:

1. Approve Resolution as drafted

2. Amend and approve attached resolution; or

3. Provide additional direction to staff.
____________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

Expenses including weed abatement and incidental administrative costs shall constitute a lien and may be assessed upon the property.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Fire District Letter – Non-Compliant Properties
36 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2025

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE DECLARING

ALL WEEDS GROWING WITHIN THE CITY TO BE A PUBLIC NUISANCE AND

DECLARING ITS INTENTION TO REMOVE AND ABATE THE SAME UPON

SPECIFIED PRIVATE PROPERTIES UNDER AND IN ACCORDANCE WITH THE PROVISIONS OF THE CITY OF CLOVERDALE MUNICIPAL CODE CHAPTER 8.16,

ENTITLED WEED ABATEMENT
WHEREAS, Chapter 8.16 of the City of Cloverdale Municipal Code, states “weeds growing upon and adjacent to private property within the City, which are allowed by the owners thereof to flourish and grow in such a manner that they constitute a health, fire and safety menace to the citizens of the City which should be abated”; and
WHEREAS, Cloverdale Municipal Code section 8.16.030(B) provides that the City Council upon recommendation by the Fire Chief, recommend and order such nuisance to be abated by having the weeds removed through “rotovating, discing or mowing of weeds on certain properties”; and WHEREAS, Jason Jenkins, Fire Chief of the Cloverdale Fire District submitted a letter to the City attached to and incorporated herein as Exhibit “A”, reporting that the Cloverdale Fire Protection District had conducted inspections and found that certain specified properties within the city limits were not in compliance with the City’s Weed Abatement code; and
WHEREAS, the certain properties within the City of Cloverdale identified in Exhibit “A” remain in violation of the weed abatement ordinance, constituting a public nuisance due to weed conditions in the front, rear and side yards and pose a risk to public safety by creating a fire hazard:

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Cloverdale finds that the weeds growing on the private properties identified in Exhibit “A”, constitute a public nuisance and pose a risk to public safety by creating a fire hazard and does hereby declare said conditions to be a public nuisance, and orders said nuisance conditions to be abated by the destruction or removal of the weeds; and,
BE IT FURTHER RESOLVED that, if the weeds are not abated by removal or destruction prior to August 7, 2025, they will be removed and the nuisance abated by the City.

BE IT FURTHER RESOLVED that a hearing on any objections to the proposed destruction or removal of such weeds by the City is hereby set for Wednesday, August 13, 2025, at or soon after 6:00 p.m. in the Cloverdale Performing Arts Center located at 209 N. Cloverdale Blvd., Cloverdale, California.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to mail a written Notice to Destroy Weeds in the form set forth in Cloverdale Municipal Code Section 8.16.050 to each of the assessed owners of record of the subject properties identified in Exhibit “A”, along with a copy of this resolution ordering the destruction or removal of the weeds and setting the date of Wednesday, August 13, 2025, at or soon after 6:00 p.m., for hearing all objections from the assessed owners as listed in this 37 resolution.

BE IT FURTHER RESOLVED that the expense of destruction and/or removal of the weeds by the City, including administrative costs, shall constitute a lien on the respective properties and may be assessed on the lot or land where the weeds have been destroyed or removed.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 23rd day of July, 2025, by the following Roll Call vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

APPROVED: ATTESTED:
___________________________ ______________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Exhibit “A” – Fire District Letter – Non-Compliant Properties 38 39
City Council Meeting Minutes – May 14, 2025 - Page 1 of 8 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, MAY 14, 2025
CLOSED SESSION - 5 PM

CLOVERDALE CITY HALL
124 N. CLOVERDALE BLVD, CLOVERDALE, CA, 95425
OPEN SESSION 6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
CLOSED SESSION - 5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order
Mayor Lands called the meeting to order at 5:01 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None.

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

Mayor Lands recessed to Closed Session at 5:01 p.m.

3.A REAL PROPERTY NEGOTIATIONS
Pursuant to Government Code Section 54956.8
Property: APN 001-332-022
City Negotiator: City Manager & City Attorney
Property Owner: Boys and Girls Club of Sonoma-Marin
Under Negotiation: Price and Terms
Item was received and filed.
40 City Council Meeting Minutes – May 14, 2025 - Page 2 of 8

3.B REAL PROPERTY NEGOTIATIONS
Pursuant to Government Code Section 54956.8
Property: APN 001-173-006
City Negotiator: City Manager & City Attorney
Property Owner: Sava Foundation
Under Negotiation: Price and Terms
Item was received and filed.

Mayor Lands adjourned Closed Session at 5:39 p.m.

OPEN SESSION - 6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None.

A.4. Report Out on Closed Session
None.

A.5 Conflict of Interest Declaration
None.

A.6 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
B.1 Verbal Comments
Daniel Frankston spoke regarding the Mobile Home Rent Ordinance B.2 Written Comments
None.

C. STUDENT LIAISON REPORT
C.1 Liaison Gallego Written Report
Liaison Gallego reported and provided feedback on the Student Liaison program D. PROCLAMATIONS
D.1 Municipal Clerks Week
Mayor Lands read the proclamation.
41 City Council Meeting Minutes – May 14, 2025 - Page 3 of 8 Cloverdale City Clerk / PIO Maloney received the proclamation and addressed the Council.

Councilmembers provided comments.

E. PRESENTATIONS
E.1 Downtown Boulevard Walkability and Streetscape Community Survey Results Public Information Officer Maloney presented and Public Works Superintendent Galvan responded to Councilmember inquiries.

Council provided direction to move the item to Infrastructure for project review.

F. CONSENT CALENDAR
A motion was made Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (0)

Absent: (0)
F.1 Approval of Minutes - April 9, 2025 (Draft)
Action: Approved as submitted.

F.2 Soda Springs Ranch Trail Development budget and Agreement with Redwood Trails Alliance Action: Resolution Approved
RESOLUTION NO. 020-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE APPROVING THE EXPENDITURES FOR TRAIL DEVELOPMENT AND

IMPROVEMENTS TO THE SODA SPRINGS RANCH OPEN SPACE PRESERVE AND

AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH REDWOOD TRAILS

ALLIANCE
F.3 Award of Contract to Well Industries Inc. for Construction of Replacement Wells 7 and 8 at the Cloverdale Water Treatment Plant
Action: Resolution Approved
RESOLUTION NO. 021-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AWARDING A CONSTRUCTION CONTRACT TO WELL INDUSTRIES INC. IN THE AMOUNT OF $612,736.00 FOR THE REPLACEMENT WELLS 7 AND 8 PROJECT AT THE CLOVERDALE WATER TREATMENT PLANT, APPROVING A 10% CONSTRUCTION

CONTINGENCY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT

AND RELATED DOCUMENTS
42 City Council Meeting Minutes – May 14, 2025 - Page 4 of 8 F.4 Ordinance Amending Section 3.04.020 of the Cloverdale Municipal Code Action: First Reading and Ordinance Introduction Approved INTRODUCE AN ORDINANCE ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING SECTION 3.04.020 “OFFICERS AUTHORIZED TO SIGNPROCEDURE” OF THE CLOVERDALE MUNICIPAL CODE BY TITLE ONLY G. PUBLIC HEARINGS
None.

H. NEW BUSINESS
H.1 Ordinance Designating Fire Hazard Severity Zones
City Attorney Mog presented and Fire District Chief Jenkins provided comments and responded to Councilmember inquiries.

Public Comment:

William Wagy provided comments and concerns regarding the area near his residence.

Susie Cummings provided comments regarding partnerships and “Fire Wise” educational opportunities.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive first reading of the text and introduce:

AN ORDINANCE TO DESIGNATE FIRE HAZARD SEVERITY ZONES WITHIN THE LOCAL

RESPONSIBILITY AREA AS RECOMMENDED BY THE CALIFORNIA DEPARTMENT OF

FORESTRY AND FIRE PROTECTION (CALFIRE) PURSUANT TO GOVERNMENT CODE SECTION 51178
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (0)

Absent: (0)
H.2 A Professional Services Agreement with West Yost for the Update of The City of Cloverdale Water Master Plan in an Amount Not-to-Exceed $266,400 Public Works Director Montanye introduced the item.

Public Comment:

Susie Cummings provided inquiries.

City Manager Thompson responded to Public Comments.

A motion was made by Councilmember Laskey, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:
43 City Council Meeting Minutes – May 14, 2025 - Page 5 of 8 RESOLUTION 022-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A PROFESSIONAL SERVICE AGREEMENT WITH WEST YOST FOR THE UPDATE OF THE UPDATE OF THE 2010 WATER MASTER PLAN AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAID AGREEMENT
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (0)

Absent: (0)
H.3 Declaring Intent to Levy and Collect Annual Assessments, Preliminarily Approve the Engineer’s Report for FY 2024-25 for the City of Cloverdale Landscaping and Lighting Assessment District and Set the Time and Date of the Public Hearing for Zone 1-7 City Manager Thompson introduced the item and Consultant Melman presented.

Staff and Consultant Melman responded to Councilmember inquiries.

Vice Mayor Wheeler left the dais at 7:05 p.m.

A motion was made by Councilmember Morgenstern, seconded by Councilmember Marquez, to waive reading of the text and adopt:

RESOLUTION NO. 023-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE DECLARING INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2025-26 FOR THE CITY OF

CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONE 3
The motion carried by the following vote:

Yes: (4) Mayor Lands, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (1) Vice Mayor Wheeler

Absent: (0)
Vice Mayor Wheeler returned to the dais 7:07 p.m.

Mayor Lands and Councilmember Marquez left the dais at 7:07 p.m.

A motion was made by Councilmember Laskey, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:

RESOLUTION NO. 024-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE DECLARING INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2025-26 FOR THE CITY OF

CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT, AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONES 1, 2, 4, 5, 6, AND 7 44 City Council Meeting Minutes – May 14, 2025 - Page 6 of 8 The motion carried by the following vote:

Yes: (3) Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern No: (0)
Abstain: (2) Mayor Lands, Councilmember Marquez

Absent: (0)
Mayor Lands and Councilmember Marquez returned to the dais at 7:08 p.m.

H.4 Second reading of an Ordinance Amending Sections of the Cloverdale Municipal Code (CMC) regulating vacant commercial properties in Cloverdale City Attorney Mog introduced the item and Councilmember Marquez proposed language amendments and the Council discussed.

No motion for amendments were made.

Public Comment: None
A motion was made by Councilmember Morgenstern, seconded by Vice Mayor Wheeler, to waive second reading of the text and adopt:

ORDINANCE NO. 060-2025 ENTITLED: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADDING CHAPTER 8.40, VACANT COMMERCIAL PROPERTY REGULATIONS.

TO THE CLOVERDALE MUNICIPAL CODE TO REGULATE VACANT COMMERCIAL PROPERTY

IN CLOVERDALE
Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Morgenstern No: (1) Councilmember Marquez
Abstain: (0)

Absent: (0)
H.5 Potential 2025 Discussion topics for the Sonoma County Mayors and Councilmembers City Manager Thompson introduced the item and Council discussed.

Public Comment(s):

None.

Student Liaison Gallego responded to Mayor inquiries.

A motion was made by Councilmember Morgenstern, seconded by Vice Mayor Wheeler, to identify and prioritize the City of Cloverdale’s Top Three Regional Issues for Presentation at the Upcoming Sonoma County Mayors and Councilmembers Association (SCMCA) Board of Directors Special Meeting as:
1) Homelessness and Mental Health Services
2) Wildfire Prevention and Vegetation Management
3) Substance Use Treatment and Social Services
The motion carried by the following vote:
45 City Council Meeting Minutes – May 14, 2025 - Page 7 of 8 Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (0)

Absent: (0)
I. POTTER VALLEY PROJECT (PVP)
Mayor Lands introduced the item and reported on a recent meeting with Sonoma Water.

Mayor Lands provided updates on the PVP and upcoming meetings.

Vice Mayor Wheeler provided comments on the PVP Ad Hoc.

Councilmember Morgenstern provided appreciation to Mayor Lands and Vice Mayor Wheeler.

Councilmember Marquez inquired on the current PVP Ad Hoc, the potential for a new Water Sustainability Ad Hoc, and clear Cloverdale specific PVP goal setting.

Mayor Lands and Councilmember Marquez had a dialogue and Public Works Director Montanye and City Attorney Mog responded to Councilmember inquiries.

Councilmembers provided additional comments.

J. SUBCOMMITTEE REPORTS
None.

Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

K. COUNCILMEMBER REPORTS
Councilmember Marquez reported on the Zero Waste Symposium.

Councilmember Laskey reported on the Welcoming Home Honor Flag hosted by the American Legion and the Dry Creek Rancheria Band of Pomo Indians’ Ribbon Cutting and MMIP Awareness Event at Bi’Du Khaale, and the DogGonIt ribbon cutting event, and provided information on the re-grand opening for Ace Hardware.

Vice Mayor Wheeler commended the Public Works and Parks divisions for preparing the downtown area ready for Friday Night Live, and Narcan training Mayor Lands reported on the July 4th parade and WonderBread5 concert at the downtown Plaza, Alexander Valley Health Center updates, overdose deaths affecting the Cloverdale community and establishment of a program for Narcan (Naloxone) to be available throughout the City, and recommendations for the Pride Month Proclamation date and Pride flag raising ceremony.

Council provided direction to Staff.
46 City Council Meeting Minutes – May 14, 2025 - Page 8 of 8 L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
L.1 Letter of Support - Hometown Grant Program
None.

L.2 Letter of Support - St. Peter's SVdP Conference
None.

M. CITY MANAGER/CITY ATTORNEY REPORTS
None.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Mobile Home Zoning to the Planning Commission
O. ADJOURNMENT
Mayor Lands adjourned the meeting at 8:29 p.m. to the next regular meeting of the Cloverdale City Council scheduled for May 28, 2025.

APPROVED ON:
________________________________
Mike Maloney, City Clerk
47 City Council Meeting Minutes – May 14, 2025 - Page 1 of 8 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, MAY 14, 2025
CLOSED SESSION - 5 PM

CLOVERDALE CITY HALL
124 N. CLOVERDALE BLVD, CLOVERDALE, CA, 95425
OPEN SESSION 6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
CLOSED SESSION - 5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order
Mayor Lands called the meeting to order at 5:01 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None.

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

Mayor Lands recessed to Closed Session at 5:01 p.m.

3.A REAL PROPERTY NEGOTIATIONS
Pursuant to Government Code Section 54956.8
Property: APN 001-332-022
City Negotiator: City Manager & City Attorney
Property Owner: Boys and Girls Club of Sonoma-Marin
Under Negotiation: Price and Terms
Item was received and filed.
48 City Council Meeting Minutes – May 14, 2025 - Page 2 of 8

Mayor Lands adjourned Closed Session at 5:39 p.m.

OPEN SESSION - 6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None.

A.4. Report Out on Closed Session
None.

A.5 Conflict of Interest Declaration
None.

A.6 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
B.1 Verbal Comments
Daniel Frankston spoke regarding the Mobile Home Rent Ordinance B.2 Written Comments
None.

C. STUDENT LIAISON REPORT
C.1 Liaison Gallego Written Report
Liaison Gallego reported and provided feedback on the Student Liaison program D. PROCLAMATIONS
D.1 Municipal Clerks Week
Mayor Lands read the proclamation.
49 City Council Meeting Minutes – May 14, 2025 - Page 3 of 8 Cloverdale City Clerk / PIO Maloney received the proclamation and addressed the Council.

Councilmembers provided comments.

Council provided direction to move the item to Infrastructure for project review.

F. CONSENT CALENDAR
A motion was made Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (0)

Absent: (0)
F.1 Approval of Minutes - April 9, 2025 (Draft)
Action: Approved as submitted.

F.2 Soda Springs Ranch Trail Development budget and Agreement with Redwood Trails Alliance Action: Resolution Approved
RESOLUTION NO. 020-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE APPROVING THE EXPENDITURES FOR TRAIL DEVELOPMENT AND

IMPROVEMENTS TO THE SODA SPRINGS RANCH OPEN SPACE PRESERVE AND

AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH REDWOOD TRAILS

CONTINGENCY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT

AND RELATED DOCUMENTS
50 City Council Meeting Minutes – May 14, 2025 - Page 4 of 8 F.4 Ordinance Amending Section 3.04.020 of the Cloverdale Municipal Code Action: First Reading and Ordinance Introduction Approved INTRODUCE AN ORDINANCE ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING SECTION 3.04.020 “OFFICERS AUTHORIZED TO SIGNPROCEDURE” OF THE CLOVERDALE MUNICIPAL CODE BY TITLE ONLY G. PUBLIC HEARINGS
None.

H. NEW BUSINESS
H.1 Ordinance Designating Fire Hazard Severity Zones
City Attorney Mog presented and Fire District Chief Jenkins provided comments and responded to Councilmember inquiries.

Public Comment:

William Wagy provided comments and concerns regarding the area near his residence.

Susie Cummings provided comments regarding partnerships and “Fire Wise” educational opportunities.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive first reading of the text and introduce:

AN ORDINANCE TO DESIGNATE FIRE HAZARD SEVERITY ZONES WITHIN THE LOCAL

RESPONSIBILITY AREA AS RECOMMENDED BY THE CALIFORNIA DEPARTMENT OF

FORESTRY AND FIRE PROTECTION (CALFIRE) PURSUANT TO GOVERNMENT CODE SECTION 51178
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0)
Abstain: (0)

Public Comment:

Susie Cummings provided inquiries.

City Manager Thompson responded to Public Comments.

A motion was made by Councilmember Laskey, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:
51 City Council Meeting Minutes – May 14, 2025 - Page 5 of 8 RESOLUTION 022-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF